Civic Center. Following the award of the REAP grant, staff began transitioning their work from entitlements to preparing the site for disposition. In order to dispose of the properties located at 811-826 West Capitol Avenue, the City is required to comply with the California Surplus Land Act (the “Act”). Since 2017, the Act has been amended several times with the goal of strengthening and facilitating use of publicly owned surplus property for affordable housing development within the State. On October 9, 2019, Assembly Bill 1486 was approved, giving oversight to the Department of Housing and Community Development (HCD), and requiring agencies to issue a Notice of Availability (NOA) to affordable housing developers and other public and nonprofit agencies for property declared as surplus.
According to the Act, surplus land is defined as any property owned in fee simple by the City which the City does not need for public purposes. Pursuant to the Act, the City must take formal action by adopting a resolution to declare the Property surplus or exempt surplus property. The process for disposing of the property varies depending on the surplus property designation.
A surplus land designation, as with the recent Club Pheasant surplus land declaration by City Council Resolution 23-33, requires the issuance of a Notice of Availability to HCD, as well as HCD’s certified list of affordable housing developers, other public agencies, schools and non-profit agencies. These entities are provided a 60-day period to notify the City of their interest in the Property. If any interest is received, the City is required to negotiate in good faith for up to 90 days on price and terms. Properties that meet certain affordable housing development objectives, as described further below, are eligible to be declared exempt surplus property and follow a more streamlined disposition process.
Exempt Surplus Land
Resolution 23-52 would declare the properties located at 811-826 West Capitol Avenue as exempt surplus properties for the purpose of complying with the Act, and direct staff to seek proposals to dispose of the properties (see Attachment 2). This different declaration is due to the size and intended use of the properties. By declaring the properties exempt surplus land, the City is committing to solicit proposals for development of at least three hundred (300) residential units, of which twenty-five percent (25%) will be made affordable to lower income households for a minimum of fifty-five (55) years for rental housing and/or forty-five (45) years for ownership housing. This commitment to limiting consideration of proposals that meet this requirement allows the City to proceed with an open, competitive bid without the constraints described above. This approach expedites the process of considering proposals, provides more opportunity for mixed-use concepts, which is called for in the GGMP, and is open to all developers.
Environmental Considerations
City staff has determined that the designation of this Property as exempt surplus land does not have the potential to create a significant effect on the environment and is therefore exempt from further review under California Environmental Quality Act pursuant to CEQA Guidelines Section 15060(c)(3) because it is not a project as defined by CEQA Guidelines Section 15378. Adoption of the Resolution and declaring this Property as surplus land does not have the potential to result in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment. If and when the Property is sold to a purchaser and that purchaser proposes a use for the Property that requires a discretionary approval, that future use and project will be analyzed at the appropriate time in accordance with CEQA.
Commission Recommendation
Not applicable.
Strategic Plan Integration
The Grand Gateway Development was included as part of the City Council’s 2020 Strategic Plan Management Agenda. The recommended action is required to further City Council’s goal to market and negotiate the disposition of the Property for future development.
Alternatives
In addition to the recommended action, the primary alternatives include:
1. Decline approval of Resolution 23-52, declaring the property as surplus land; or
2. Postpone consideration of Resolution 23-52 until a later date.
These alternatives are not recommended as the City is required to declare the Property as surplus or exempt surplus land in order to move forward with redeveloping the site. The City has received a grant to fund the 205
Resolution 23-52 Declaring the Grand Gateway Properties as Exempt Surplus Property June 28, 2023
technical work that will be needed to review the proposals and timing of this action is critical to avoid further delays with the City’s ability to negotiate the sale or lease of the Property by the REAP grant deadline.
Coordination and Review
This report has been coordinated with the City Manager’s Office and the City Attorney.
Budget/Cost Impact
There is no budget impact associated with the recommended action.
ATTACHMENT(S)
1. Site Map
2. Resolution 23-52
206
Site Map
Grand Gateway
Master Plan Area
(Exempt Surplus Land)
Grand Gateway Master Plan Area
(Developed for Affordable Housing)
Former Rodeway Inn
(Interim Suppor�ve Housing/
Exempt Surplus Land)
Attachment 1
207
Attachment 2
RESOLUTION 23-55
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST SACRAMENTO, CALIFORNIA, DECLARING CERTAIN REAL PROPERTIES IDENTIFIED AS 811-826 WEST CAPITOL AVENUE (APNS 067-320-007, 067-330-002, 067-330-017, 008-150-033, 008-150-066, AND 008-150-067) AS EXEMPT SURPLUS LAND
WHEREAS, the City of West Sacramento ("City") is the owner in fee simple of certain real properties situated in the City identified as 811-826 West Capitol Avenue (APNs 067-320- 007, 067-330-002, 067-330-017, 008-150-033, 008-150-066, and 008-150-067) and containing approximately 8.21 acres as described in Exhibit "A", attached hereto and made a part of hereof ("Property"); and
WHEREAS, the California Surplus Lands Act (Cal. Gov. Code§§ 54220 rt seq.) ("Act") as modified by California Assembly Bill 1486, effective October 9, 2019, provides the framework and state law requirements for disposal of a local agency's surplus real property; and WHEREAS, under the Act, surplus land is land owned in fee simple by the City for which the City takes formal action in a regular public meeting declaring the land is surplus or exempt surplus land and not necessary for the City's use currently or in the near future; and WHEREAS, the City desires to declare that the properties located at 811-826 West Capitol Avenue are exempt surplus land; and
WHEREAS, the City desires improvement of the properties located at 811-826 West Capitol Avenue to facilitate mixed-income, mixed-use compact urban infill development of at least 300 residential units with at least twenty-five percent of the units being restricted to lower income households, as defined in Section 50079.5 of the Health and Safety Code, with an affordable sales price or an affordable rent, as defined in Sections 50052.5 and 50053 of the Health and Safety Code, for a minimum of 55 years for rental housing and 45 years for ownership housing.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of West Sacramento as follows:
SECTION 1. The above recitals are true and correct and are a substantive part of this Resolution.
SECTION 2. The City Council hereby declares that the properties located at 811-826 West Capitol Avenue are exempt surplus land and not necessary for the City's use.
SECTION 3. This Resolution has been reviewed with respect to the applicability of the California Environmental Quality Act (Public Resources Code Section 21000 et seq.) ("CEQA "). City staff has determined that the designation of this Property as surplus land does not have the potential for creating a significant effect on the environment and is therefore exempt from further review under CEQA pursuant to State CEQA Guidelines Section 15060(c)(3) because it is not a project as defined by the CEQA Guidelines Section 15378. Adoption of the Resolution and declaring this Property surplus land does not have the potential for resulting in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment. If and when the Property is sold to a purchaser and that purchaser proposes a use for the Property that requires a discretionary permit and CEQA review, that future use and project will be analyzed at the appropriate time in accordance with CEQA.
SECTION 4. The City Manager, or designee, is further directed to do all things which they may deem necessary or proper to effectuate the purposes of this resolution including negotiating in good faith in accordance with the requirements of the Act with any of the designated entities that submit a written notice of interest to purchase or lease the Property in compliance with the Act.
208
SECTION 5. The City Clerk shall attest to the passage of this resolution, and it shall thereupon be in full force and effect.
PASSED AND ADOPTED this 28th day of June, 2023 by the following vote:
AYES:
NOES:
ABSENT:
Martha Guerrero, Mayor
ATTEST:
Jennifer Cusmir, City Clerk
209
Exhibit A
(See Attached Legal Descriptions for Real Property)
210
Legal Description for APN 067-320-007-000
The land described herein is situated in the State of California, County of Yolo, City of West Sacramento, described as follows:
Parcel One:
Beginning at a point in the South line of the California State Highway right of way designated as Yolo County Route 6, Section C, that is situate South 21° 33' 30" West along the line common to Swamp Land Surveys numbered 770 and 511, 104.98 feet from the corner common to Swamp Land Surveys numbered 770 and 979; thence from said point of beginning South 21° 33' 30" West, along said line common to Swamp Land Surveys numbered 770 and 511, a distance of 379.68 feet; thence North 73° 45' 30 East, along a line parallel with the South line of said State Highway right of way, a distance of 382.71 feet to the Westerly line of the California State Highway right of way; thence North 16° 14' 30" West along the Westerly line of the State Highway right of way, a distance of 277.31 feet; thence continuing along said right of way line and along a curve to the left having a radius of 94.00 feet and a chord bearing North 76° 47' 17" West 45.85 feet, a distance along the curve of 46.32 feet; thence along the South line of the State Highway right of way, South 73° 45' 30" West 110.25 feet to the point of beginning.
Excepting therefrom, that portion thereof described in the Final Order of Condemnation rendered October 10, 2007, in Superior Court, County of Yolo, Case No. ED06-727, entitled City of West Sacramento v. Shirish B. Patel, et al., a certified copy of which was recorded October 17, 2007, as Instrument No. 2007-0035703, Official Records.
Parcel Two:
A portion of Swamp Land Survey No. 770 in projected Section 34, Township 9 North, Range 4 East, M.D.M., described as follows;
Commencing at the Northwest corner of said Swamp Land Survey No. 770; thence South 21° 13' 52" West, 104.98 feet to a point on the Southeasterly right of way of West Capitol Avenue (formerly California State Highway, Yolo County Route 6, Section C); thence North 73° 29' 18" East, 110.61 feet to a point on the Westerly right of way line of the California State Highway right of way, thence along said State right of way and the arc of a non-tangent curve, concave to the South, having a radius of 94.00 feet, the chord of which bears South 78° 00' 04" East,45.85 feet; thence continuing along said State right of way, South 16° 34' 08" East, 90.26 feet, to the Point Of Beginning; thence leaving said Westerly right of way line along the arc of a non-tangent curve, concave to the Southwest, having a radius of 268.00 feet, the chord of which bears South 51° 13' 38" East, 10.46 feet; thence South 40° 51' 11" West, 3.00 feet; thence along the arc of a non-tangent curve , concave to the Southwest, having a radius of 265.00 feet, the chord of which bears South 37° 31' 36" East, 115.55 feet to a point of compound curvature; thence along the arc of a curve to the right, having a radius of 141.50 feet, the chord of which bears South 18° 15' 24" East, 32.91 feet; thence South 11° 34' 46" East, 36.59 feet; thence South 73° 25' 07" West, 42.54 feet to a point on the West line of said State right of way; thence along said State right of way, North 16° 34' 08: West, 187.48 feet, to the Point Of Beginning.
APN: 067-320-007-000
211
Legal Description for APN 067-330-002-000
The land described herein is situated in the State of California, County of Yolo, City of West Sacramento, described as follows:
Commencing at a point on the Southwesterly line of that certain parcel of land conveyed to the State of California by deed dated January 31, 1950 and recorded March 30, 1950 in Book 315 of Official Records at Page 419, Yolo County Records, that bears North 73° 33' 00" East 50.86 feet and thence along the arc of a curve to the right having a radius of 492.96 feet, through a central angle of 00° 27' 52" an arc distance of 4.00 feet from the point of intersection of the Southerly line of West Capitol Avenue with the Westerly line of that certain parcel of land described in the deed to James R. Mason et ux., dated January 30, 1950 and recorded March 30, 1950 in Book 315 of Official Records at Page 417, Yolo County Records to the point of beginning; thence from said point of beginning along the said Southwesterly line of the said parcel so conveyed to the State of Cailfornia, in the first mentioned deed on a curve to the right having a radius of 492.96 feet; through a central angle of 21° 09' 47" an arc distance of 182.08 feet; thence North 42° 53' 47" East 25.00 feet; thence along a curve to the left having a radius of 517.96 feet; through a central angle of 17° 46' 20" an arc distance of 160.66 feet; thence South 73° 33' 00" West 38.97 feet to the point of beginning.
APN: 067-330-002-000
212
Legal Description for APN 067-330-017-000
The land described herein is situated in the State of California, County of Yolo, City of West Sacramento, described as follows:
Parcel One:
Beginning at a point on the Southwesterly line of that certain parcel of land conveyed to the State of California by deed dated January 31, 1950 and recorded March 30, 1950 in Book 315 of Official Records at Page 419, Yolo County Records, that bears North 73° 33' 00" East 50.86 feet and thence along the arc of a curve to the right having a radius of 492.96 feet, through a central angle of 00° 27' 52" an arc distance of 4.00 feet from the point of intersection of the Southerly line of West Capitol Avenue with the Westerly line of that certain parcel of land described in the deed to James R. Mason, et ux., dated January 30, 1950 and recorded March 30, 1950 in Book 315 of Official Records, at Page 417, Yolo County Records; running thence along the said Southwesterly line of the said parcel so conveyed to the State of California, in the first mentioned deed on a curve to the right having a radius of 492.96 feet; through a central angle of 21° 09' 47", an arc distance of 182.08 feet; thence North 42° 53' 47" East 25.00 feet; thence along a curve to the right having a radius of 517.96 feet, through a central angle of 10° 10' 26", an arc distance of 91.97 feet; thence South 36° 55' 47" East 52.57 feet; thence South 66° 22' 49" West 58.77 feet to a point on the center line of a 60 foot road known as Tower Court; thence North 81° 29' 00" West along the last named line, 237.00 feet; thence leaving the said center line and running thence North 08° 31' 00" East 178.34 feet to the point of beginning.
Parcel Two:
A portion of Swamp Land Survey No. 979, described as follows:
Beginning at the Southwestern corner of the parcel of land described in the deed to James Mason, et ux., recorded March 30, 1950 in Book 315 of Official Records at Page 417; running thence along the Western line thereof North 8° 31' East 157.77 feet to the Southeastern line of West Capitol Avenue; thence along said line North 73° 33' East 50.86 feet to the most Western corner of the parcel of land described in the deed to the State of California, recorded March 30, 1950 in Book 315 of Official Records at Page 419; thence along the Southwestern line thereof along a curve to the right having a radius of 492.96 feet, through a central angle of 0° 27' 52", an arc distance of 4.00 feet to the Western line of the parcel of land described in the deed to Shmariahu Abilouitz, et al., recorded August 16, 1966 in Book 834 of Official Records at Page 497; thence along said line South 8° 31' West 178.34 feet to the Southern line of said Mason parcel, in deed recorded in Book 315 of Official Records at Page 417; thence along said line North 81° 29' West 50.00 Feet to the point of beginning.
Parcel Three:
That portion of Swamp Land Survey No. 979, shown on the Map of the Reed Orchard Co., filed in Book 5 of Maps and Surveys, at Page 44, Yolo County Records, described as follows:
Beginning at a point on the center line of the California State Highway alignment South of the Town of Broderick designated as station 746+31.1 from which the Southwest corner of S.L.S. 979 bears South 84° 25' 50" West 121.63 feet; and extending thence North 73° 33' East 530.6 feet along said center Line; thence South 8° 31' West 223.95 feet to the center line of interacting State Highway alignment; thence North 81° 29' West 481.00 feet along said latter centerline to the point of beginning. 213
Parcel Four:
Beginning at a point marked by an old angle-iron monument on the line common to Swamp Land Surveys Nos. 770 and 979, Yolo County Surveys, said line also being the South line of County Road 138-A, at a point distant South 81° 17' East, 391.55 feet from the Northwest corner of said Swamp Land Survey No. 770; thence from said point of beginning South 8° 43' West, 162.35 feet to the Northerly line of the state freeway property as conveyed to the State of California, by deed dated April 4, 1950 and recorded May 25, 1950 in Book 321 of Official Records at Page 225; thence along said freeway property along a steel fence line and along a curve to the right with a radius of 214 feet, through a central angle of 18° 06' 50" an arc distance of 67.65 feet (the chord of which curve bears North 46° 00' 18" West 67.37) to a point in the Easterly line of that certain parcel of land conveyed to Arthur A. Nyberg, by deed recorded in Book 297 of Official Records at Page 460; thence North 8° 43' east along said Easterly line of said Nyberg property, a distance of 123.44 feet to a point on the South line of County Road No. 138-A; thence along the said South line, South 81° 17' East 55.00 feet to the point of beginning.
Parcel Five:
A portion of Swamp Land Survey No. 770, Yolo County Records, acquired by the State of California by Final Order of Condemnation recorded January 4, 1951 in Book 333 of Official Records at Page 438, Yolo County Records.
Said portion is all that part thereof lying within the following described boundaries:
Beginning at a point that bears 50 feet Northeasterly, measured radially from the "H2" line at Engineer's Station "H2 17+04.50 of the Department of Public Works, 1946 Survey between Yolo Causeway and Tower Bridge, Road III-YOL-6-C, said point of beginning is also shown in that certain Highway Map Book No. 1 at Page 262, filed September 19, 1958, Yolo County Records; thence (1) from said point of beginning North 08° 29' 10" East 124.36 feet; thence (2) North 81° 30' 50" West 79.24 feet; thence (3) South 22° 55' 22" West 17.11 feet; thence (4) South 27° 41' 30" East 96.26 feet; thence (5) along a curve to the left with a radius of 214.00 feet, through an angle of 10° 47' 02" an arc length of 40.28 feet (the chord of which curve bears South 33° 05' 01" East 40.22 feet) to the point of beginning.
Parcel Six:
Beginning at a point on the line common to Swamp Land Survey No. 979 and 770, Yolo County Surveys, that is distant South 81° 17' East 391.55 feet from the Northwesterly corner of said SLS 770; thence continuing along said Northerly line of said SLS 770, South 81° 17' East 55.00 feet; thence at right angles thereto, South 8° 43' West 178.88 feet to the Northerly line of the State of California freeway as described in that certain deed from Carl Ricci, et al., to the State of California by deed recorded in Book 319 of Official Records at Page 256, Yolo County Records; thence along said Northerly line of said freeway and along a curve to the right having a radius of 214.00 feet, a central angle of 15° 28' 56", a distance along the arc of 57.83 feet, the chord of which bears North 63° 50' 32" West 57.65 feet to the West line of the Ricci property; thence North 8° 43' East along said line 161.60 feet to the point of beginning.
Parcel Seven:
Beginning at a point on the line common to Swamp Land Survey No. 979 and No. 770, Yolo County Surveys, that is distant South 81° 17' East, 446.55 feet from the Northwesterly corner of said SLS 770; thence continuing along said Northerly line of said SLS 770; South 81° 17' East, 55.00 feet to the Northeast corner of the Ricci property; thence at right angles thereto, South 8° 43' West, 181.10 feet to the Northerly line of the State of California freeways as described in that certain deed from Carl Ricci, et al., to the State of California recorded in Book 319 of Official Records at Page 256, Yolo County Records; thence along said Northerly line of said freeway and along a curve having a radius of 214.00 feet, a central angle of 14° 46' 47" a distance along the arc of 55.20 feet, the 214
chord of which bears North 78° 58' 23" West, 55.05 feet; thence North 8° 43' East, parallel with the East line of said Ricci property, 178.88 feet to the point of beginning.
Parcel Eight:
Beginning at a point on the line common to Swamp Land Surveys Nos. 979 and 770 in the County of Yolo, State of California that is situated South 81° 17' East 501.55 feet from the Northwesterly corner of said Swamp Land Survey No. 770 and extending thence South 81° 17' East along the line common to first mentioned Swamp Land Survey Nos. 979 and 770 a distance of 377.36 feet to a property corner; thence at right angles along property line having a bearing of South 8° 43' West a distance of 381.82 feet to a property corner, which point is also located in the Northerly line of the State Box Company property; thence at right angles along the Northerly line of the State Box Company property North 81° 17' West a distance of 377.36 feet to a property corner; thence at right angles along a property line having a bearing of North 8° 43' East a distance of 381.82 feet to the point of beginning.
Excepting therefrom that portion thereof, acquired by the State of California by Final Order of Condemnation dated January 14, 1953 in Book 383 of Official Records at Page 437, Yolo County Records.
Parcel Nine:
All that portion of Swamp Land Surveys Nos. 770 and 979, Yolo County Surveys, described as follows:
Beginning at the point of intersection of the Southerly line of Tower Court, a public street 60.00 feet in width, with the Easterly line of the California State Highway right of way described in deed recorded in Book 333 of Official Records at Page 438, Yolo County Records; thence from said point of beginning along the right of way line of said state highway as described in deeds recorded in Book 91 of Deeds, Page 102 and in Book 111 of Deeds, Page 26 and in Book 28 of Official Records, at Page 68, Yolo County Records, the following three courses:
(1) North 22° 55' 22" East 32.43 feet; (2) North 73° 33' 00" East 122.80 feet; and (3) South 08° 31' 00" West 23.24 feet to the Northerly line of said Tower Court; thence, along the Northerly line of said Tower Court South 81° 29' 00" East 558.57 feet to a point on the Easterly line of that certain parcel of land described in Book 834 of Official Records at Page 497, said point also being a point on the California State Highway as described in deed recorded in Book 383 of Official Records at Page 437; thence along said right of way line South 66° 59' 00" West 112.80 feet to a point on the Southerly line of said Tower Court; thence along said Southerly line North 81° 29' 00" West 582.44 feet to the point of beginning.
Excepting therefrom any portion thereof lying within Parcels One, Two and Three described above.
APN: 067-330-017-000
215
Legal Description for APN 008-150-033-000
The land described herein is situated in the State of California, County of Yolo, City of West Sacramento, described as follows:
Beginning at a point on the centerline of the California State Highway Right of Way, also known as West Capitol Avenue, South of the Town of Broderick, Yolo County, California, that is situate South 21°33'30" West, 29.05 feet and North 73°45'30" East 28.67 feet from the Southwest corner of S.L.S. NO. 979 of Yolo County Surveys, and extending thence from said point of beginnig North 16°14'30" West 452.67 feet to the South right of way line of the Sacramento Northern Railroad; thence South 71°15'50" East along said Southerly right of way line of Sacramento Northern Railroad, 122.04 feet; thence South 16°14'30" East 382.71 feet to the centerline of said California State Highway; thence South 73°45'30" West, along said centerline of said State Highway, 100.00 feet to the point of beginning.
APN: 008-150-033-000
216
Legal Description for APN 008-150-066-000
The land described herein is situated in the State of California, County of Yolo, City of West Sacramento, described as follows:
Parcel A, as shown on Parcel Map entitled Parcel Map No. 2968, filed for record September 29, 1981, in Book 6 of Parcel Maps, Page 30.
APN: 008-150-066-000
217
Legal Description for APN 008-150-067-000
The land described herein is situated in the State of California, County of Yolo, City of West Sacramento, described as follows:
Parcel B, as shown on Parcel Map entitled Parcel Map No. 2968, filed for record September 29, 1981, in Book 6 of Parcel Maps, Page 30.
APN: 008-150-067-000
218
CITY COUNCIL AGENDA REPORT
MEETING DATE: June 28, 2023 ITEM # 4
CONSIDERATION OF APPROVAL OF PROFESSIONAL SERVICES CONTRACT AWARD TO VERDE DESIGN, INC. FOR THE DESIGN OF THE BRYTE PARK MASTER PLAN IMPLEMENTATION PROJECT (CIP 62138) AND DELEGATION OF AUTHORITY TO
THE CITY MANAGER TO ENTER INTO A SUBRECIPIENT AGREEMENT WITH YOLO
COUNTY TO RECEIVE AMERICAN RESCUE PLAN ACT FUNDING
INITIATED OR REQUESTED BY: REPORT COORDINATED OR PREPARED BY:
[ ] Council [X] Staff
[ ] Other
Jai Chahal, Construction & Facilities Development
Manager
Capital Projects Department
ATTACHMENT [X] Yes [ ] No [ ] Information [ ] Direction [X] Action
OBJECTIVE
The objective of this report is to provide sufficient information to City Council for consideration of a services contract award to Verde Design, Inc. for the Bryte Park Master Plan (BPMP) Implementation Project and authorize the City Manager to enter into an agreement with Yolo County to receive American Rescue Plan Act (ARP) funding.
RECOMMENDED ACTION
Staff respectfully recommends that the City Council:
1) Approve award of Contract with Verde Design, Inc for $1,859,545 for the Bryte Park Master Plan (BPMP) Implementation Project (CIP 62138);
2) Delegate authority to the City Manager or his designee to execute a professional services contract with Verde Design, Inc., in the amount of $1,859,545;
3) Authorize the City Manager or his designee to issue monthly progress payments to the consultant and to execute amendments or change orders up to 15% ($279,931) of the Contract value; and 4) Delegate authority to the City Manager to enter into a Subrecipient Agreement with Yolo County for ARP funding for the BPMP Implementation Project.
BACKGROUND
Bryte Park is located in the northern portion of the City and is the most heavily used and programmed park in the City. The property is owned by Washington Unified School District (WUSD) but is improved and maintained by the City through a Joint Use Facilities Agreement. On January 9, 2013, the City Council adopted the BPMP (Attachment 1), which was the result of a robust community engagement effort, developed in coordination with over 200 community members and stakeholders. The original Master Plan spanned three properties: Bryte Park, Alyce Norman Playfields/Bryte Career and College Training Campus, and Holy Cross School. The 2013 BPMP served as a roadmap to help position the City to leverage local, state and federal resources to implement improvements. In early 2015, the City partnered with the Walt Disney Company, KaBoom! and over 500 volunteers to plan and build a new playground in Bryte Park (Phase 1). In spring 2016, the City constructed another phase of improvements, including on-site parking, lighting, landscaping, new restrooms, a covered BBQ and picnic area, shade structure for the play area and road crossing improvements on Carrie Street (Phase 2).
These more recent improvements have contributed toward implementing the BPMP improvements, but there is still a significant amount of work remaining to fully implement the Master Plan.
Prior to that planning effort, a Draft ADA Transition Plan for Bryte Park was completed which identified a total of 36 accessibility barriers that need to be improved by 2025. These include providing accessible seating for athletes and spectators at each playfield, creating accessible routes from playfields and other amenities to walking paths, providing ADA ramps in the older play equipment area, providing wheelchair user access in picnic areas and multiple improvements to provide accessibility at the older restroom located along Todhunter.
Implementing the BPMP provides an opportunity to offer new recreation amenities while also addressing these ADA improvement needs.
Since the BPMP was approved, multiple events have occurred triggering the need to explore refinements to the Plan:
1. Improvements made to date need to be reflected on the Plan.
2. Holy Cross School has closed, and the playfields are not available for inclusion at this time. 219
BPMP Implementation Project Design Contract Award
June 28, 2023
3. An updated WUSD Facilities Master Plan resulted in a modified footprint available for recreation amenities located on the south side of Carrie Street. The Northern California Construction Training (NCCT) program located at Todhunter/Carrie streets will remain, as will some of the school buildings for school use.
4. Community engagement efforts for Prop 68 Grant Programs indicated an interest and need to refine the Master Plan for more walking loops, adding pickleball courts and leaving the existing restroom located on Todhunter to serve park users on the west end of the park.
The City’s Parks, Recreation and Open Space (PROS) Master Plan was approved by City Council on April 17, 2019, and provides a comprehensive approach for planning, funding, developing, and maintaining parks and recreation facilities and programs over the next 10 years. Updating and implementing the BPMP was included in the PROS 10-Year Capital Improvement Program. To further support this work, the City’s 2019 Strategic Plan included as a Management Agenda High Priority item: “Parks, Recreation and Open Space Master Plan Implementation.
To address the items listed above, as well as incorporate feedback received to date from the community, staff worked with the landscape consulting firm Quadriga to explore minor modifications to the BPMP in 2021.
Quadriga worked on the original master plan and was careful to make sure that proposed refinements reflect the intent of the original planning effort, but also allow for easier phasing of improvements that help to minimize impacts to current programming. The Draft Revised BPMP is included as Attachment 2 and focuses on the main Bryte Park site for near-term implementation. Highlights of the refinements are listed below:
1. Clarification that the existing Club West property and tennis courts will remain (the original BPMP showed this area as parking).
2. Minor shifts in the site plan to accommodate the improvements made to date.
3. Switching portions of the Adult Softball Complex with the All-Weather Soccer Field components to allow for easier phasing of improvements, reduce/avoid impacts to current programming and provide secured access for improved programming and maintenance.
4. Includes a small maintenance/storage building to support long-term maintenance/operations.
5. Maintains a restroom along Todhunter (but replaces it with a new one) to support the active aging community, as well as athletic and general park use on the west side of the park.
6. Offers an opportunity to incorporate pickleball courts, which is a growing trend.
7. Eliminates redundant street crossings along Carrie Street.
Proposed Phasing Plan
Staff worked with Quadriga in to establish a phasing plan for the ongoing implementation of the BPMP over time while ensuring the near-term ADA improvement requirements are met which was presented to City Council on March 17, 2021. The proposed Bryte Park Phase 3 improvements consist of completing all ADA improvements required in addition to new recreation amenities including: a new dog park, a new all-weather soccer field with lighting, angled street parking along Riverbank Road, age-friendly fitness stations and a walking loop with seating, pathway lighting and hydration stations.
A suggested phasing plan for all improvements is included in Attachment 2 are summarized below.
Proposed
Phasing Description
Phase 3
ADA improvements, new dog park, new all-weather soccer field with lighting, angled street parking, maintenance building, fitness stations, walking loop and related pathway improvements (lighting, seating, hydration station) Phase 4 Softball fields, concession stand with restrooms Phase 5 Soccer fields and running paths
Phase 6 Amphitheater, pickleball courts, splash pad
Phase 7 Neighborhood pool and pool building
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ANALYSIS
Incorporating the feedback received to date from City Council and the community, staff began the process of issuing an RFP to landscape architect firms to design the project. To ensure that all phases of the BPMP functioned as one plan, staff issued an RFP to design all seven phases at one time and make refinements to the Master Plan layout. Utilizing this approach, the project construction can be either phased or built at one time based on available funding.
At end of the RFP solicitation staff received 4 proposals which ranked as follows:
Ranking Design Firm
1 Verde Design, Inc
2 Melton Design Group, Inc
3 The HLA Group Landscape Architects
4 LPA, Inc.
Proposals were ranked and evaluated by staff from the Capital Projects and Parks and Recreation departments.
Verde Design, Inc. ranked number 1, based on specified criteria. Verde Design, Inc. provided a robust proposal (attachment 3) that incorporated all elements that were identified in the RFP.
In recent years, staff has pursued multiple State grant funding opportunities to implement the BPMP.
Unfortunately, the project was either not competitive compared to other projects statewide, or the site was not eligible based on the State’s screening criteria. Most of the State’s grant programs utilize the same screening criteria, making it difficult to seek traditional grant program funding for Bryte Park improvements. Funding for the park improvements will likely be a combination of the following funding sources, General Fund Facilities Fund, West Riverview Settlement Funds (Grupe), Park Impact Fee (PIF), Measure K, Measure E, and Measure N.
The Coronavirus State and Local Fiscal Recovery Fund (SLFRF) program authorized by the American Rescue Plan Act (ARP) delivers $350 billion to state, territorial, local, and Tribal governments across the country to support their response to and recovery from the COVID-19 public health emergency. Yolo County received approximately $42.8 million in ARP funding. Yolo County selected the City of West Sacramento to receive $2.49 million of funding through the Coronavirus State and Local Fiscal Recovery Fund Program for the BPMP Implementation Project.
Current project funding has been identified as follows:
BRYTE PARK MASTER PLAN IMPLEMENTATION FUNDING STRATEGY
Funding Source Amount
Buena Vista Tribe Grant 2021
$ 185,000.00
FY 2023 Community Project Funding Grant
(THUD) $ 750,000.00
General Facilities Fund
$ 1,800,000.00
General Fund Specified Development and
Acquisition Grant Projects
$ 1,500,000.00
Measure N $ 3,000,000.00
Park Impact Fee $ 3,200,000.00
Riverview Settlement Funds
$ 2,600,000.00
Yolo County - ARP $ 2,490,000.00
Total Funds Awarded/Committed: $ 15,525,000.00
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Environmental Considerations
To comply with the funding source requirements for this project will need to follow all NEPA requirements along with CEQA compliance prior to approval of project construction.
Commission Recommendation
On June 6, 2023, staff presented an update on the BPMP Implementation Project to the Parks, Recreation, and Intergenerational Services Commission. The commission supported the BPMP Implementation Project and encouraged staff to seek partnership opportunities and funding strategies to help fill the funding gap needed to fully implement the plan.
Strategic Plan Integration
The Implementation of the BPMP aligns with the City’s 2019 Strategic Plan Management Agenda High Priority item: “Parks, Recreation and Open Space Master Plan Implementation,” and the City’s Strategic Plan goal “West Sacramento: Preferred place to live, work, learn and play.” The project further supports the City‘s mission statement: “To provide Quality Municipal Services, Quality City Infrastructure and Facilities, and to Inspire Community Improvements that add value to the lives of our residents.” Alternatives
As alternatives to the recommended action, the Council could:
1) Decline to hear a presentation from staff on the BPMP Implementation Project and provide feedback and choose not to delegate authority to the City Manager to enter into a Subrecipient Agreement with Yolo County for American Rescue Plan Act funding for the BPMP Implementation Project. 2) Hear a presentation from staff on the BPMP Implementation Project and provide feedback, but choose not to delegate authority to the City Manager to enter into a Subrecipient Agreement with Yolo County for American Rescue Plan Act funding for the BPMP Implementation Project.
Neither alternative is recommended as hearing the presentation will help inform the City Council of the progress and next steps for the BPMP Implementation Project and delegating authority to the City Manager to enter into a Subrecipient Agreement with Yolo County for American Rescue Plan Act funding will add $2.49 million of funding to the BPMP Implementation Project.
Coordination and Review
This report was completed in coordination with the Capital Projects Department, Finance Division, City Manager’s Office, and WUSD.
Budget/Cost Impact
The total cost to construct the entire BPMP Implementation Project including soft costs is estimated to be $31 million. The receipt of ARP funding will add $2.49 million to the project budget to complete the design of the BPMP. While working through the design process staff will be able to determine what the anticipated cost will be to build out the remainder of the project, the costs associated with operating and maintaining Bryte Park, including a pool facility, and develop a funding strategy for securing the additional needed funding.
ATTACHMENTS
1. 2013 Bryte Park Master Plan
2. Draft Revised Bryte Park Master Plan and Phasing Plan
3. Verde Design Inc. Contract
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Attachment 1
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Bryte Park Revised Masterplan | Revised Master Plan
Attachment 2
Tennis
Courts
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PHASE 5
PHASE 3
PHASE 4
ADA
IMPROVEMENTS
(PHASE 3)
ADA
IMPROVEMENTS
(PHASE 3)
ADA
IMPROVEMENTS
(PHASE 3)
ADA IMPROVEMENTS (PHASE 3)
PHASE 6
PHASE 7
Bryte Park Revised Masterplan | Phasing Diagram
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PHASE 3: Orange
- Demo and grade existing running track and field
- Construct all weather field with fence and lighting
- Install angled parking on Riverbank Rd.
- Construct north-south walkway from Riverbank Rd. to concession stand and eastwest walkway from Todhunter to future concession stand - ADA improvements - see ADA compliance index for full detail of improvements - Demo bathroom and concrete/ ex. structures and playground surrounding - New restroom with ADA access to walking trail
PHASE 4: Blue
- Demo of one baseball diamond (East)
- Construction of axial (remainder of N/S and E/W) paths, concession stand and restroom
- Three adult softball fields with lighting and fencing - 2,000 sq ft storage shed and connection to sidewalk and N/S pathway PHASE 5: Yellow
- Demo N/W baseball (2)- lighting, backstops
- Demo S/W baseball (2)-lighting, backstops
- Regrade and sod replacement for soccer fields
- Striping for fields?
- Jogging trail with lighting
- Curving path through soccer fields
- Demo bathroom and concrete/ ex. structures and playground surrounding - New restroom with ADA access to walking trail
PHASE 6: Green
- Grading for amphitheater, pickleball and new basketball - Group use area- shade structure, amphitheater seating - Water play- water connection, drainage and electrical - New basketball court and pickleball courts
- Refurbish existing tennis courts
PHASE 7: Red
- Pool and pool building (TBD)
Bryte Park Revised Masterplan | Phasing Diagram Key
- Renovate Tennis Courts
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CONTRACT FOR SERVICES
THIS CONTRACT is made on June 28, 2023, by and between the CITY OF WEST SACRAMENTO (“City”), and Verde Design, Inc. (“Consultant”).
WITNESSETH:
WHEREAS, the City desires Verde Design, Inc. to provide designer services for the City of West Sacramento Bryte Park Master Plan Implementation project; WHEREAS, the Consultant has presented a proposal for such services to the City, dated January 25 2023, (attached hereto as Exhibit “A”) and is duly licensed, qualified and experienced to perform those services;
NOW, THEREFORE, the parties hereto mutually agree as follows:
1. SCOPE OF SERVICES:
A. Consultant shall do all work, attend all meetings, produce all reports and carry out all activities necessary to completion of the services described in Exhibit “A”. This Contract and its exhibits shall be known as the “Contract Documents.” Terms set forth in any Contract Document shall be deemed to be incorporated in all Contract Documents as if set forth in full therein. In the event of conflict between terms contained in these Contract Documents, the more specific term shall control. If any portion of the Contract Documents shall be in conflict with any other portion, provisions contained in the Contract shall govern over conflicting provisions contained in the exhibits to the Contract.
B. Consultant enters into this Contract as an independent contractor and not as an employee of the City. The Consultant shall have no power or authority by this Contract to bind the City in any respect. Nothing in this Contract shall be construed to be inconsistent with this relationship or status. All employees, agents, contractors or subcontractors hired or retained by the Consultant are employees, agents, contractors or subcontractors of the Consultant and not of the City. The City shall not be obligated in any way to pay any wage claims or other claims made against Consultant by any such employees, agents, contractors or subcontractors, or any other person resulting from performance of this Contract.
C. The Consultant agrees it has satisfied itself by its own investigation and research regarding the conditions affecting the work to be done and labor and materials needed, and that its decision to execute this Contract is based on such independent investigation and research.
2. TERM OF CONTRACT
A. The services of Consultant are to commence upon execution of this Contract by the City, and shall be undertaken and completed in accordance with the Schedule of Performance attached hereto and incorporated herein by this reference as Exhibit “A” and shall terminate on June 30, 2026.
B. Consultant’s failure to complete work in accordance with the Schedule of Performance may result in delayed compensation as described in Section 3. 227
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2 C. The City Manager or his or her designee may, by written instrument signed by the Parties, extend the duration of this Contract for a period equal to the original term of this Contract in the manner provided in Section 5, provided that the extension does not require the payment of compensation in excess of the maximum compensation set forth in Section 3, Compensation.
3. COMPENSATION:
A. The Consultant shall be paid monthly for the actual fees, costs and expenses for all time and materials required and expended, but in no event shall total compensation exceed one million eight hundred fifty nine thousand five hundred forty five dollars ($1,859,545.00), without City’s prior written approval. Consultant's fees shall be as specified in the Schedule of Fees, which is attached hereto an incorporated herein as Exhibit "B".
B. Said amount shall be paid upon submittal of a monthly billing showing completion of the tasks that month. Consultant shall furnish City with invoices for all expenses as well as for all materials authorized by this Contract. The invoices shall be submitted with the monthly billings.
If Consultant’s performance is not in conformity with the Schedule of Performance, payments may be delayed or denied, unless the Consultant’s failure to perform in conformity with the Schedule of Performance is a documented result of the City’s failure to conform with the Schedule of Performance, or if the Schedule of Performance is extended pursuant to Section 5.
C. If the work is halted at the request of the City, compensation shall be based upon the proportion that the work performed bears to the total work required by this Contract, subject to Section 4.
4. TERMINATION:
A. This Contract may be terminated by either party, provided that the other party is given not less than 60 calendar days’ written notice (delivered by certified mail, return receipt requested) of intent to terminate.
B. The City may temporarily suspend this Contract, at no additional cost to City, provided that the Consultant is given written notice (delivered by certified mail, return receipt requested) of temporary suspension. If City gives such notice of temporary suspension, Consultant shall immediately suspend its activities under this Contract.
C. Notwithstanding any provisions of this Contract, Consultant shall not be relieved of liability to the City for damages sustained by the City by virtue of any breach of this Contract by Consultant, and the City may withhold any payments due to Consultant until such time as the exact amount of damages, if any, due the City from Consultant is determined.
D. In the event of termination, the Consultant shall be compensated as provided for in this Contract, except as provided in Section 4C. Upon termination, the City shall be entitled to all work, including but not limited to, appraisals, inventories, studies, analyses, drawings and data estimates performed to that date in accordance with Section 7 hereof.
5. AMENDMENTS, CHANGES OR MODIFICATIONS:
Amendments, changes or modifications in the terms of this Contract may be made at any time by mutual written agreement between the parties hereto and shall be signed by the persons authorized to bind the parties hereto.
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3 6. EXTENSIONS OF TIME:
Consultant may, for good cause, request extensions of time to perform the services required hereunder. Such extensions shall be authorized in advance by the City in writing and shall be incorporated in written amendments to this Contract or the attached Work Program in the manner provided in Section 5.
7. PROPERTY OF CITY:
A. It is mutually agreed that all materials prepared by the Consultant under this Contract shall become the property of the City, and the Consultant shall have no property right therein whatsoever. Immediately upon termination, the City shall be entitled to, and the Consultant shall deliver to the City, all data, drawings, specifications, reports, estimates, summaries and other such materials as may have been prepared or accumulated to date by the Consultant in performing this Contract which is not Consultant’s privileged information, as defined by law, or Consultant’s personnel information, along with all other property belonging exclusively to the City which is in the Consultant’s possession.
B. The reuse of any of the materials or documents described in Paragraph 7.A by the City on any other project without the written permission of the Consultant, shall be at the City's sole risk and the City agrees to defend, indemnify and hold harmless the Consultant from all claims, damages and expenses, including attorney's fees, arising out of such unauthorized reuse by the City or by others acting through the City. The Consultant is not responsible and liability is waived by the City as against the Consultant for use by the City or any other person of any data, reports, plans or drawings not signed by the Consultant.
8. COMPLIANCE WITH ALL LAWS:
A. Consultant shall comply with all applicable laws, ordinances, and codes of federal, State and local governments, and shall commit no trespass on any public or private property in performing any of the work authorized by this Contract. It shall be City’s responsibility to obtain all rights of way and easements to enable Consultant to perform its services hereunder.
Consultant shall assist City in providing the same.
B. Consultant warrants to the City that it is licensed by all applicable governmental bodies to perform this Contract and will remain so licensed throughout the progress of the Work, and that it has, and will have, throughout the progress of the Work, the necessary experience, skill and financial resources to enable it to perform this Contract.
C. The work contemplated under this Contract is a public work for the purposes of Labor Code section 1720, and is subject to the payment of prevailing wages. Accordingly, Consultant shall comply with the provisions of Exhibit "C".
9. WARRANTIES AND RESPONSIBILITIES - CONSULTANT:
A. Consultant agrees and represents that it is qualified to properly provide the services set forth in Exhibit “A” in a manner which is consistent with the generally accepted standards of Consultant’s profession.
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4 B. Consultant agrees and represents that the work performed under this Contract shall be in accordance with applicable federal, State and local law in accordance with Section 17A hereof.
C. Consultant shall designate a project manager who at all times shall represent the Consultant before the City on all matters relating to this Contract. The project manager shall continue in such capacity unless and until he or she is removed at the request of the City, is no longer employed by Consultant, or is replaced with the written approval of the City, which approval shall not be unreasonably withheld.
D. Consultant shall provide corrective services without charge to the City for services which fail to meet the above professional and legal standards and which are reported to Consultant in writing within sixty (60) days of discovery. Should Consultant fail or refuse to perform promptly its obligations, the City may render or undertake performance thereof and the Consultant shall be liable for any expenses thereby incurred.
10. SUBCONTRACTING:
None of the services covered by this Contract shall be subcontracted without the prior written consent of the City, which will not be unreasonably withheld. Consultant shall be as fully responsible to the City for the negligent acts and omissions of its contractors and subcontractors, and of persons either directly or indirectly employed by them, as it is for the negligent acts and omissions of persons directly employed by Consultant.
11. ASSIGNABILITY:
Consultant shall not assign or transfer any interest in this Contract whether by assignment or novation, without the prior written consent of the City which will not be unreasonably withheld.
However, claims for money due or to become due Consultant from the City under this Contract may be assigned to a financial institution, or to a trustee in bankruptcy, without such approval.
Notice of any assignment or transfer whether voluntary or involuntary shall be furnished promptly to the City.
12. INTEREST IN CONTRACT:
Consultant covenants that neither it, nor any of its employees, agents, contractors, subcontractors has any interest, nor shall they acquire any interest, direct or indirect, in the subject of the Contract, nor any other interest which would conflict in any manner or degree with the performance of its services hereunder. Consultant shall make all disclosures required by the City’s conflict of interest code in accordance with the category designated by the City, unless the City Manager determines in writing that Consultant’s duties are more limited in scope than is warranted by the category designated by the City code and that a narrower disclosure category should apply. Consultant also agrees to make disclosure in compliance with the City conflict of interest code if, at any time after the execution of this Contract, City determines and notifies Consultant in writing that Consultant’s duties under this Contract warrant greater disclosure by Consultant than was originally contemplated. Consultant shall make disclosures in the time, place and manner set forth in the conflict of interest code and as directed by the City.
13. MATERIALS CONFIDENTIAL:
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5 Contract are confidential and Consultant agrees that they shall not be made available to any individual or organization without the prior written approval of the City, except by court order.
14. LIABILITY OF CONSULTANT-NEGLIGENCE:
Consultant shall be responsible for performing the work under this Contract in a manner which is consistent with the generally-accepted standards of the Consultant’s profession and shall be liable for its own negligence and the negligent acts of its employees, agents, contractors and subcontractors. The City shall have no right of control over the manner in which the work is to be done but only as to its outcome, and shall not be charged with the responsibility of preventing risk to Consultant or its employees, agents, contractors or subcontractors.
15. INDEMNITY AND LITIGATION COSTS:
Consultant shall protect, hold free and harmless, defend and indemnify the City, its consultants, and each of their officers, employees and agents, from any and all liability, penalties, costs, losses, damages, expenses, causes of action, claims or judgments, including attorney’s fees and expenses of litigation arising out of, pertaining to, or relating to the negligence, recklessness, or willful misconduct of the Consultant, its employees or anyone else employed by the Consultant in the performance of professional design services under this agreement, to the extent of the Consultant’s proportionate percentage of fault.
To the extent permitted by Civil Code section 2782.8, for all other claims unrelated to the provision of professional design services, the Consultant shall protect, hold free and harmless, defend and indemnify the City, its consultants, and each of their officers, employees and agents, from any and all liability, penalties, costs, losses, damages, expenses, causes of action, claims or judgments, including attorney’s fees and expenses of litigation, which arise out of or are in any way connected with the Consultant’s, or its subcontractors’ or suppliers’, performance under this agreement or failure to comply with any of the obligations contained in the agreement. This indemnity shall imply no reciprocal right of the Consultant in any action on the agreement pursuant to California Civil Code section 1717 or section 1717.5. To the fullest extent legally permissible, this indemnity, defense and hold harmless agreement by the Consultant shall apply to any and all acts or omissions unrelated to the provision of professional design services, whether active or passive, on the part of the Consultant or its agents, employees, representatives, or subcontractor’s agents, employees and representatives, resulting in claim or liability, irrespective of whether or not any acts or omissions of the parties to be indemnified hereunder may also have been a contributing factor to the liability, except such loss or damage which was caused by the active negligence, the sole negligence, or the willful misconduct of the City.
16. CONSULTANT TO PROVIDE INSURANCE:
A. Consultant shall not commence any work before obtaining, and shall maintain in force at all times during the duration and performance of this Contract, the policies of insurance specified in this Section. Such insurance must have the approval of the City as to limit, form, and amount, and shall be placed with insurers with a current A.M. Best’s rating of no less than A VII (an NR rating is acceptable for Worker’s Compensation insurance written with the State Compensation Insurance Fund of California).
B. Prior to execution of this Contract and prior to commencement of any work, the Consultant shall furnish the City with certificates of insurance and copies of endorsements providing evidence of coverage for all policies required by the Contract. The Consultant and its 231
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6 contractors and subcontractors shall, at their expense, maintain in effect at all times during the performance of work under the Contract not less than the following coverage and limits of insurance, which shall be maintained with insurers and under forms of policy satisfactory to the City. The maintenance by Consultant and its contractors and subcontractors of the following coverage and limits of insurance is a material element of this Contract. The failure of Consultant or of any of its contractors or subcontractors to maintain or renew coverage or to provide evidence of renewal may be treated by the City as a material breach of this Contract. Approval of the insurance by the City shall not relieve or decrease any liability of Consultant.
1. Worker’s Compensation and Employer’s Liability Insurance
a. Worker’s Compensation - Insurance to protect the Consultant, its contractors and subcontractors from all claims under Worker’s Compensation and Employer’s Liability Acts, including Longshoremen’s and Harbor Worker’s Act (“Acts”), if applicable. Such coverage shall be maintained, in type and amount, in strict compliance with all applicable state and Federal statutes and regulations.
The Consultant shall execute a certificate in compliance with Labor Code Section 1861, on the form provided in the Contract Documents.
b. Consultant shall provide a Waiver of Subrogation endorsement in favor of the City, its officers, officials, employees, agents and volunteers for losses arising from work performed by the Consultant.
2. Commercial General Liability Insurance
a. The insurance shall be provided on form CG0001, or its equivalent, and shall include coverage for claims for bodily injury or property damage arising out of premises/operations, products/completed operations, contractual liability, and subconsultant’s work and personal and advertising injury resulting from actions, failures to act, or operations of the insured, or by its employees or agents, or by anyone directly or indirectly employed by the insured. The amount of insurance coverage shall not be less than $1,000,000 per occurrence and $2,000,000 general and products/completed operations aggregates. b. The commercial general liability insurance shall also include the following:
i. Endorsement equivalent to CG 2010 0714 naming the City, its officers, officials, employees, agents, and volunteers as additional insureds. The endorsement shall contain no special limitations on the scope of protection afforded to the City, its officers, officials, employees or volunteers.
ii. Endorsement stating insurance provided to the City shall be primary as respects the City, its officers, officials, employees and any insurance or self-insurance maintained by the City, its officers, officials, employees or volunteers shall be in excess of the Consultant’s insurance and shall not contribute with it, to the payment or satisfaction of any defense expenses, loss, or judgment.
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7 iii. Provision or endorsement stating that the Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.
3. Commercial Automobile Insurance
a. The insurance shall include, but shall not be limited to, coverage for claims for bodily injury or property damage for owned, non-owned, and hired automobiles resulting from actions, failures to act, or operations of the insured, or by its employees or agents, or by anyone directly or indirectly employed by the insured. The amount of insurance coverage shall not be less than $1,000,000 per accident.
b. The commercial automobile insurance shall include the same endorsements required for the commercial general liability policy (see Section
16.B.2.b).
4. Professional Liability. The Consultant and its contractors and subcontractors shall secure and maintain in full force, during the term of this Contract and for five years thereafter, professional liability insurance policies appropriate to the respective professions and the work to be performed as specified in this Contract. The limits of such professional liability insurance coverage shall not be less than $1,000,000 per claim.
C. In addition to any other remedy the City may have, if Consultant fails to maintain the insurance coverage as required in this Section, the City may obtain such insurance coverage as is not being maintained, in form and amount substantially the same as is required herein, and the City may deduct the cost of such insurance from any amounts due or which may become due Consultant under this Contract.
D. No policy required by this Contract shall be suspended, cancelled, terminated by either party, or reduced in coverage or in limits unless Consultant has provided thirty (30) days prior written notice by certified mail, return receipt requested, to the City.
E. Any deductibles or self-insured retentions in excess of $10,000 must be declared to, and approved by, the City.
F. The requirement as to types, limits, and the City’s approval of insurance coverage to be maintained by Consultant are not intended to, and shall not in any manner, limit or qualify the liabilities and obligations assumed by Consultant under the Contract.
17. MISCELLANEOUS PROVISIONS:
A. Consultant shall keep itself fully informed of, shall observe and comply with, and shall cause any and all persons, firms or corporations employed by it or under its control to observe and comply with, applicable federal, state, county and municipal laws, ordinances, regulations, orders and decrees which in any manner affect those engaged or employed on the work described by this Contract or the materials used or which in any way affect the conduct of the work.
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8 B. Consultant shall not engage in unlawful employment discrimination. Such unlawful employment discrimination includes, but is not limited to, employment discrimination based upon a person’s race, religious creed, color, national origin, ancestry, physical handicap, medical condition, marital status, gender, citizenship, or sexual orientation.
C. This Contract is funded in whole in part through grant funds received under the following grant: Yolo County – Coronavirus State and Local Fiscal Recovery Funds (the “Grant”), the terms of which are incorporated herein. Copies of the Grant and any related materials have been made available to Consultant, and Consultant shall ensure that its performance under this Contract, and that of any subcontractors, conforms to the requirements of the Grant.
D. Consultant shall maintain and make available for inspection by the City and its auditors accurate records of all of its costs, disbursements and receipts with respect to any work under this Contract. Such inspections may be made during regular office hours at any time until six (6) months after the final payments under this Contract are made to the Consultant.
E. This Contract constitutes the entire agreement between the parties relative to the services specified herein and no modification hereof shall be effective unless and until such modification is evidenced by a writing signed by both parties to this Contract. There are no understandings, agreements, conditions, representations, warranties or promises, with respect to this Contract, except those contained in or referred to in the writing.
F. All notices that are required to be given by one party to the other under this Contract shall be in writing and shall be deemed to have been given if delivered personally or enclosed in a properly addressed envelope and deposited in a United States Post Office for delivery by registered or certified mail addressed to the parties at the following addresses:
City: City of West Sacramento
Attn: Jaipal Chahal
1110 West Capitol Avenue, 1st Floor
West Sacramento, CA 95691
Consultant: Verde Design, Inc.
Mark Baginski
2455 The Alameda, Suite 200
Santa Clara, CA 95050
G. This Contract shall be interpreted and governed by the laws of the State of California.
H. Any action arising out of this Contract shall be brought and maintained in Yolo County California, regardless of where else venue may lie. 234
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9 I. In any action brought by either party to enforce the terms of this Contract, each party shall be bear responsibility for its attorney’s fees and all costs regardless of whether one party is determined to be the prevailing party.
[Signatures on following page]
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10 CITY OF WEST SACRAMENTO
By: __________________________
Aaron Laurel, City Manager
ATTEST:
By: _________________________________
Jennifer Cusmir, City Clerk
APPROVED AS TO FORM:
By: __________________________________
Jeffrey Mitchell, City Attorney
VERDE DESIGN, INC.
By: _________________________
Mark Baginski, Principal
Date Executed: _________________
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EXHIBIT A
Consultant Proposal/Scope of Work
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LANDSCAPE ARCHITECTURE • CIVIL ENGINEERING • SPORT PLANNING & DESIGN 1 January 25, 2023
City of West Sacramento
1110 West Capitol Avenue, 1st Floor, West Sacramento, CA 95691 Attention: Jaipal Chahal Project Manager
SUBJECT: REQUEST FOR PROPOSALS (22-085-RFP) FOR BRYTE PARK MASTER PLAN IMPLEMENTATION Dear Mr. Chahal and Members of the Evaluation Committee:
A. Proposer's Name and Contact.
• Name: Verde Design, Inc.
• Main Contact: Mark Baginski, RLA, LEED AP, Principal-in-Charge, 408.850.311 | [email protected] • Mailing Address: 1843 Iron Point Road, Suite 140, Folsom, CA 95630 B. Statement of Offer. Our proposal is an offer to complete the Scope of Work and the offer, including the Cost Proposal rates and budget, remains valid for at least ninety (90) business days after the Proposal due date.
C. Conflict of Interest. Verde Design, nor any individual who shall perform work under the Contract, does not have any possible conflict of interest. We understand the City reserves the right to terminate the Contract if its execution would or could create, or give the appearance of creating, a conflict of interest. The City, at its sole discretion, shall make all determinations on the existence or appearance of a conflict of interest.
D. City Contract Terms. Verde Design has read through the City's standard contract and insurance (Included in Attachments) have been reviewed and accepted without qualification. We understand that if no qualifications are identified, we have accepted the City' standard contract and be capable of completing the Scope of Work, as well as all reasonably associated managerial tasks, without reservation or qualification.
D. Subcontractors. Along with our in-house team, Verde Design proposes the following subconsultants to provide specialized services for your proposed project.
• AKH Structural Engineers - Structural Engineering Services Contact: Tim Hyde, S.E., 408-978-1970 x 114 | [email protected] | 275 Tennant Ave., Suite 204, Morgan Hill, CA 95037 • Aquatic Design Group - Water Design
Contact: Dennis Berkshire, 760.444.8303 | [email protected] | 2226 Faraday Avenue, Carlsbad, CA 92008 • Bartlett Tree Experts - Arborist Services
Contact: Jane Whitcomb, 408.358.7888 | jwhitcomb @bartlett.com | 2550 Ninth Street, Suite 112, Berkeley, CA 94710 • Calvada Surveying, Inc. - Survey Services
Contact: Ramon Gonzalez, LSIT, 951.280.9960 | [email protected] | 411 Jenks Circle, Suite 205, Corona, CA 92878 • Capital Engineering - Electrical Engineering Services Contact: Mike Stanton, P.E., LEED AP, 916.288.6240 | [email protected] | 11020 Sun Center Drive, Suite 100, Rancho Cordova, CA 95670
• Dahlin Group - Architectural Services
Contact: Stephanie Fujimura, AIA, LEED AP , 925.251.7288 | [email protected] | 25865 Owens Drive, Pleasanton, CA 94588 • Wallace-Kuhl & Associates, Inc. - Geotechnical Engineering Services Contact: Matt Moyneur, MS, PE, GE, 916-372-1434 | [email protected] | 3050 Industrial Blvd., West Sacramento, CA 95691 F. Federal ARPA Requirements. Verde Design understands this project will be funded in whole or part by federal funds, including American Rescue Plan Act (ARPA) funds, and we agree to abide by any and all federal requirements including requirements specific to the use of ARPA funds as included in the Final Rule issued by the United States Treasury.
G. Signature and Authority. Please see the authorized signature below, which has been signed by a person empowered to bind the provisions of the RFP, and any contract awarded pursuant to it.
Sincerely,
VERDE DESIGN, INC.
Mark Baginski, RLA, LEED AP, Principal (Authorized Signature) 408.850.3411| [email protected]
1843 Iron Point Road, Suite 140, Folsom, CA 95630 | www.verdedesigninc.com 238
C. TECHNICAL PROJECT APPROACH
LANDSCAPE ARCHITECTURE • CIVIL ENGINEERING • SPORT PLANNING & DESIGN 16 The following approach and detailed scope of services is our method for completing the master plan implementation, design development, construction documentation, and bidding and construction support outlined for the City of West Sacramento's (City) Bryte Park.
TECHNICAL PROJECT APPROACH AND
UNDERSTANDING
Per the City's RFP and the virtual meeting, Verde Design understands the project consists of approximately 34 acres of athletic fields located in the northern portion of West Sacramento. While the park is owned by Washington Unified School District (School District), it is improved and maintained by the City through the Joint Use Facilities agreement. On January 9, 2013, the City Council approved a master plan for Bryte Park that was developed through multiple community meetings and coordination with over 200 community members and stakeholders.
In 2015 and 2016, the park site was constructed i two phases of the master plan with a new playground, restrooms, onsite parking, lighting, landscaping, new restrooms, a covered BBQ and picnic area, shade structure for the play area, basketball court striped for pickleball and road crossing improvements on Carrie Street.
Except for the basketball court that is to be relocated just East of the existing location, these elements are to remain and work within the new design.
While the desire is to complete all the work, an important aspect of the project is to analyze and understand potential phasing scenarios to allow work to seamlessly continue in a phase approach. Through the design process, we understand all new amenities such as additional walking loops, par courses, and athletic components and activities including seating for athletes and spectators at each playfield, paths to all amenities, dog park, restrooms, concessions, playgrounds, pool and parking lots will develop to allow accessible use per current standards.
We understand that two key items differ from existing the master plan provided. The first is that the pool will no longer be on the south side of Carrie Street but instead will be located on the park property and blended in with the location of the new athletic fields. The second key item is the tennis courts and outdoor classroom located near Club West will need to be submitted to and reviewed by the Division of State Architect (DSA). Since this is within school property and used by the students this will need to be developed as a separate construction package to DSA. Verde Design has successfully submitted and received approval from DSA on multiple projects in the last 12 months and we are well versed in DSA review and approval procedures and maintain strong relationships with the DSA Sacramento Staff. From our experience we understand that our submittal package to DSA will need to include accessibility and path of travel from the public right of way, and accessible parking lots, and will review the closest restrooms on campus from the tennis courts. Wewe have included an accessibility consultant for the purposes of reviewing the school district required elements identified above. DSA has a standard review and approval process, that follows a prescribed schedule, requires certain forms, signatures, and fee’s provided at certain milestone dates. We will be able to schedule this package along with the overall package that will be submitted for the remainder of the project to the County.
OUR SITE VISIT - These photos, taken by Chris of our
proposed team from our visit to the project site, will help inform our investigation and understanding of the project. 239
C. TECHNICAL PROJECT APPROACH
LANDSCAPE ARCHITECTURE • CIVIL ENGINEERING • SPORT PLANNING & DESIGN 17 For the main section of the park the RFP and provided existing master plan identifies three (3) lighted, natural turf softball fields, multiple youth natural turf soccer fields, and one U14/U16 synthetic turf soccer field. The master plan program also includes a concession/restroom building centrally located within the softball field area and a second restroom building located within the park.
The addition of the new recreational pool complex to the main park site possibly provides opportunities for maximizing infrastructural components like utilizing a common structure for the pool restrooms/lockers for the pool users with a separate restroom for park users. We understand that recent park improvements in the surrounding areas have included new splash pads and the six pickleball courts that may allow for these elements to be removed from the overall park programming. We will consider locating these within the overall master plan as we refine the site plan along with a home for the second basketball court and the pickle ball courts within the master plan. Note - We recently successfully bid nine (9) new pickle ball courts for the City of Roseville. Construction to begin in spring of 2023.
Pickleball is the fastest growing sport in the United States and would likely be a highly used element if it can remain in the park.
INITIAL THOUGHTS ON THE MASTER PLAN
With full respect and efforts that went into the master plan provided with the RFP, Verde Design reviewed,
analyzed, and prepared an alternative master plan as
an attachment to this proposal, which potentially could increase capacity of fields space, add additional parking, while meeting all the previous programmatic elements.
While these thoughts are high level and without the benefit of your time and effort on the project to date, we hope it provides a conversation starter as to other possibilities to improve upon the good work completed to date. We
explored various options of the field layouts, location of the pool, adding additional courts that were requested, and discussed options where we kept the existing trees
or removed a certain amount to maximize field layouts.
We reviewed new parking scenarios along with ensuring
that all the required athletic fields had proper north south orientations, proper age specific size and safety zones.
Verde Design has experience with both natural grass and synthetic turf systems. For synthetic turf, it truly is a system comprised of turf, infill, pad, drainage, and subgrade which combined provide a consistent and uniform surface which is not maintenance free but does allow for extended hours of use and year-round play. Verde Design will guide you through the process of choosing a synthetic turf including the fiber and infill type, pile height, review and discuss pad options supported by an efficient and effective drainage system. We will do this in a manner to allow you to make informed decisions on this and the other components of the project. There will also be decisions on what type of natural turf to select for your athletic fields, discussions regarding what type of equipment available or needed to maintain the natural grass fields. There are also multiple soil profile and drainage approaches to discuss and review for the naturals grass fields which would impact short and long-term performance goals and objectives.
Verde Design will also evaluate the actual parking needs for the size and if possible, include those into the master plan as part of the build or as a phased element. We will work with you and your team on field scheduling loads (both for practices and games) and use this to help evaluate the number of hours of play anticipated on each field for the purposes of developing life cycle costs. We have developed a lifecycle excel form which requires input from staff on actual costs of labor, production and water rates to provide accurate costs. This chart also considers use in the evaluation. Natural grass fields have limited use capacity, this capacity is directly tied to age and competitive level of the users, sport being played, lights or no lights, and the turfgrass management program utilized for the surface. This chart can help predict the amount of time the field can be used versus time needed for rest and recovery.
We also understand and have multiple real-world examples of phasing projects including projects like yours. The importance of proper it must all function cohesively together whether constructed in phases or all at once. Our experience in this area will help you with identifying which elements should be considered part of the initial phase while the remaining elements can be added later as funding becomes available.
Our approach to your project will be customized to your specific project utilizing our consistent processes, methodology and design tools truly focused on gathering input , exploring alternative and providing you and your team options and alternative to make informed decisions along the way.
To support this process throughout Verde Design utilizes a Design Log to track questions, design options and resolutions throughout 240
C. TECHNICAL PROJECT APPROACH
LANDSCAPE ARCHITECTURE • CIVIL ENGINEERING • SPORT PLANNING & DESIGN 18 the design process. Our design log functions like an RFI log during the design process. It identifies items that require clarification, design decisions, agency, or stakeholder input. The design log is part of every meeting along with updated schedules and comparative estimate of probable construction costs. We have found the design log to be an invaluable tool in tracking progress and decision making throughout the project. With each major submittal our team will provide you with a singular package of information containing current plan, specifications, materials and finishes cut sheets and or samples, updated cost estimates in a comparative format allowing you to see the changes from the previous cost estimate, updated schedules , status of utility or agency progress and a current design log. We will review with you at each submittal the entire package in a page turn format prior to your review beginning to ensure clarity of the information is being conveyed.
Verde Design does its own in-house cost estimating. We pride ourselves on developing accurate market-oriented estimates of probable construction cost and track each project from bid through construction, we talk with contractors throughout the design process to discuss challenging efforts and get their input on approach and probable cost related elements all in an effort provide successful bid day openings. We have recently completed several large athletic and recreation projects in the greater Sacramento area in both the public K-12 school and Parks and Recreation markets. These projects range in size from $5 Million to over $50 million. These projects have included all the key elements identified for your project. Natural and synthetic turf athletic fields, aquatic facilities, bleachers, restrooms and concessions, sports field lighting, shade pavilions, dog parks, and many other amenities.
We look forward to working with your team on this important community project. We have spelled out below our scope of work from kick-off to community meetings and construction documentation through construction administration. This project is a project that aligns directly with our core experiences and expertise and we are thankful for the opportunity to work with you and your team.
PHASE I: MASTER PLAN IMPLEMENTATION
A. Kick-off meeting.
1. Establish files and in-house documentation.
2. Meet with City staff to review project requirements, existing information and to determine the project intent, scope, budget, and timetable.
a. Identification of roles and responsibilities of City staff and consultant team.
b. Review the proposed concept plan, park amenities,
and steps toward inout, consensus, and development of the design process. c. Review or develop the project’s goals and objectives with City staff. d. Determine and request all available site and City
data, maps, reports, standard provisions and details;
and codes, ordinances, and policies pertaining to
the proposed concept plan.
e. Review the draft project schedule, of tasks for each phase of the design process including all community
meetings, and City meetings.
f. Verde Design to acquire topographic and underground utility survey. g. Verde Design to acquire geotechnical investigation.
h. Initiate Design Log for tracking outstanding and
undecided items.
B. Project start-up.
1. Consultant to initiate and receive topographic survey and geotechnical information.
2. Consultant to initiate arborist to visit site and complete report.
3. Review data pertinent to the project, including available right-of-way documents, as built documents, and previous improvement plans; the City’s Design and Procedures Manual and improvement Standards; and codes, ordinances, and policies pertaining to the proposed project design.
4. Identify the undecided items and develop a path for
resolution. Track these via our design log
5. Visit the project site and investigate existing site conditions to identify opportunities, constraints, and to verify the presence of existing utilities and other conditions.
6. Develop a rough site analysis graphic and narrative.
Analysis will consider assets and liabilities, opportunities and constraints utilizing the existing master plan as a guide.
C. Conceptual design and community meeting.
1. Prepare two (2) color graphics minimum, three (3) max, and a matrix of program of items based on the preliminary concept plan and RFP. The prepared graphics will be in conjunction with City and is intended to guide the stakeholders input discussion.
a. The conceptual options will include park and facility improvements and new amenities using the input
241
C. TECHNICAL PROJECT APPROACH
LANDSCAPE ARCHITECTURE • CIVIL ENGINEERING • SPORT PLANNING & DESIGN 19 received. Graphics will include plan graphics, pertinent dimensioning, and furnishings/materials. b. Prepare rough order magnitude cost estimate for
each concept to ensure compliance with budget.
2. Virtual meeting with the City to have an interim review of the 2 graphics and receive any comments or feedback on
the design and ROM costs.
3. From the meeting discussions, we will prepare and distribute a meeting report.
4. Refine the graphics and cost estimate.
Community Meeting #1 to include the following:
1. Prepare sign in sheets, assist City staff with set up and conduct meeting.
2. Present concepts to stakeholders, user groups, and community for input at a single meeting.
3. Prepare meeting minutes for the community meeting for Client review including all exhibits.
4. Meet with City staff to review comments on the two
alternative Master Plans and ROM construction cost
estimates.
5. Based on input at the community meeting and City staff input prepare a one (1) alternative master plan.
6. Meet and review design updates on the draft master
plans with City staff.
7. Revise the Alternative Master Plans to reflect City comments and address outside agency requirements.
8. Prepare and provide Rough Order of Magnitude (ROM)
construction cost estimates based on the two alternative master plans.
Community Meeting #2 to include the following:
1. Prepare sign in sheets, assist City staff with set up and conduct meeting.
2. Present concepts to stakeholders, user groups, and community for input at a single meeting.
3. Prepare meeting minutes for the community meeting for Client review including all exhibits.
4. Meet with City staff to review comments on the two
alternative Master Plans and ROM construction cost
estimates.
5. Based on input at the community meeting and City staff input prepare a final master plan.
6. Meet with City staff to review comments from meetings on the Master Plan and ROM construction cost estimates.
7. Prepare preferred Master Plan and estimates to reflect City comments and address community comments.
8. Project administration.
Community Meeting #3 & Council Meeting #4 will include
the following:
1. Prepare presentation materials for final Public Community meeting - any final revisions.
2. Materials may include providing them electronically and on presentation boards.
3. Attend and assist City staff at the meeting.
4. Provide City with Final Master plan graphic and ROM costs.
5. Prepare for Council meeting.
6. Council meeting to review final Master Plan.
PHASE II: CONSTRUCTION DOCUMENTS
Upon approval of the project requirements, and the agreement between City and Verde Design on the design concept and scope, we shall:
A. 35% Design development.
1. Develop the Master Plan into a 35% Design Development submittal level. Drawings to include:
a. Cover sheet/signature plan.
b. Existing conditions plans.
c. Demolition plans.
d. Erosion control plan.
e. Accessible path of travel plan.
f. Grading plans.
g. Drainage and utility plans.
h. Layout plans.
i. Materials and detail reference plans.
j. Irrigation plans & details.
k. Planting plans & details.
l. Construction details and enlargements.
m. Pre-engineered building plans (restrooms/concession). n. Electrical plans.
o. Water play element.
p. Architectural building plans.
242
C. TECHNICAL PROJECT APPROACH
LANDSCAPE ARCHITECTURE • CIVIL ENGINEERING • SPORT PLANNING & DESIGN 20 q. Pool plans.
r. 30-Year life cycle costing (synthetic field & pool).
2. Critical path schedule
3. Technical Project Specifications (MS Word), and coordinate with the Client General Conditions and Division One (1) Specifications
4. Review Plan with Arborist for recommendations.
5. Updated Statement of Probable Construction Costs.
6. Updated Design Log
7. Product and material cutsheets
8. Internal redline review and Quality Control
9. Submit 35% DD Package (digitally) to the City for review and three (3) hardcopies to City for review and approval. The submittal package will include:
a. Narrative summary of the 35% package.
b. Plans.
c. Outline Specifications.
d. Update Estimate of Probable Construction Costs in
a comparative format.
e. Updated Design Log.
f. Material and Product Cut Sheets and sample where
appropriate/needed.
10. Attend one (1) meeting with City staff to review 35% DD Package (Verde Design will lead a page turn through
the documents to convey at a high level how the plans
sheets are set up and review the information contained
prior to City staff review at each submittal). Receive
comments and feedback and authorization to move
forward with construction documents.
11. Project administration as required to coordinate work with the City, and subconsultants.
B. 50% Construction documentation.
1. Develop 35% Design Development to 50% CD submittal
level. Drawings to include:
a. Cover sheet/signature plan.
b. Existing conditions plans.
c. Demolition plans.
d. Erosion control plan.
e. Accessible path of travel plan.
f. Grading plans.
g. Drainage and utility plans.
h. Layout plans.
i. Materials and detail reference plans.
j. Irrigation plans & details.
k. Planting plans & details.
l. Construction details and enlargements.
m. Pre-engineered building plans (restrooms/concession). n. Electrical plans.
o. Structural plans.
p. Water play element.
q. Architectural building plans.
r. Pool plans.
s. 30-Year life cycle costing (synthetic field & pool).
2. Critical path schedule.
3. Technical Project Specifications (MS Word), and coordinate with the Client General Conditions and Division One (1) Specifications
4. Technical Project Specifications (MS Word), DSA 50%
set
5. Statement of Probable Construction Costs.
6. Updated Design Log
7. Internal redline review and Quality Control 50% DSA set
8. Internal redline review and Quality Control 50% Park set.
9. Submit 50% CD Package (digitally) to the City for
review and three (3) hardcopies to City for review and
approval. The submittal package will include:
a. Narrative summary of the 35% package.
b. Plans.
c. Outline Specifications.
d. Update Estimate of Probable Construction Costs in
a comparative format.
e. Updated Design Log.
10. Prepare initial DSA application and make preliminary DSA 50% submittal.
11. Attend one (1) meeting with City staff to review 50% CD package and receive comments and feedback and authorization to move forward with construction documents.
12. Project administration as required to coordinate work with the City, and subconsultants.
C. 100% CD / Building permit submittal.
1. Incorporate comments received from Design Development / 50% CD submittal and develop documentation to 100% CD submittal level.
2. Incorporate 50% CD comments and any technical data.
243
C. TECHNICAL PROJECT APPROACH
LANDSCAPE ARCHITECTURE • CIVIL ENGINEERING • SPORT PLANNING & DESIGN 21
3. DSA 100% CD / Submittal Package will include the following:
a. Tennis drawings.
b. Technical Project Specifications.
4. 100% CD / Submittal Package will include the following:
a. Park drawings.
b. Technical project specifications.
c. Updated Estimate of Probable Construction Costs.
d. Coordinate with City Departments throughout
development of the documents.
5. Internal redline review and Quality Control 100% park set.
6. Internal redline review and Quality Control 100% DSA set.
7. Submit 100% CD Submittal to Parks Department (digital submittal) for permitting. (Plans will comply with the Electronic Plan Review Document Submittal Requirements.
8. Submit 100% CD Submittal to DSA (digital submittal).
9. Submit 100% plans to the Building and Engineering
departments.
10. Attend (1) one meeting with City to review 100% CD and receive comments and feedback.
D. City Back Check 100% Submittal.
1. Following receipt of City comments, VDI shall proceed to complete the 100% CD bid package submittal.
2. Incorporate City and Building comments and any technical data as submittal.
3. Incorporate DSA comments and any technical data as
submittal.
4. Internal redline review and Quality Control 100% DSA set.
5. Internal redline review and Quality Control park set.
6. 100% Submittal Package will include the following:
a. Construction drawings.
b. Technical project specifications.
7. Backcheck meeting with DSA.
8. Submit 100% CD Submittal to Parks Department (digital submittal) and three (3) hardcopies for permitting. (Plans will comply with the Electronic Plan Review Document
Submittal Requirements.
9. Reimbursables.
PHASE III: CONSTRUCTION ADMINISTRATION
A. Bidding assistance & construction services.
1. Assist City in distribution of bid sets to bidders.
2. Attend Prebid conference.
3. Prepare written addenda, technical information, supplemental drawings, or specifications to answer bidder’s written questions.
4. Attend bid opening.
5. Prepare bid analysis memo.
6. Attend one (1) pre-construction meeting
7. Attend up to forty-eight (48) weekly site meetings.
8. Provide up to forty-eight (48) weekly site observations, concurrent with weekly meetings, and review as required, considering weather and construction schedule.
9. Process and coordinate submittals and shop drawings (max two (2) submittals for any one (1) product; additional re-submittals will be billed on an additional Time-and-Materials basis).
10. Respond to questions, RFI responses, clarifications, ASI’s, substitution requests and assist OWNER with Change
Orders if necessary.
11. Provide one (1) substantial completion walk through for the synthetic field subgrade and generate a punch list.
12. Provide one (1) substantial completion walk through for the synthetic field subbase and generate a punch list.
13. Provide one (1) substantial completion walk through for the synthetic field installation and generate a punch list.
14. Complete one (1) final walkthrough for the project site and generate final punch list, if necessary. All subsequent punch walks will be billed on an additional Timeand-Materials basis.
15. One (1) final site walk with contractor and owner to accept project.
16. Review all Contractor warranties/guaranties and M&O documentation for our scope of work.
17. Prepare final record drawings and deliver to City/DSA
18. Deliver final as built drawings to the City in electrical format.
19. Project closeout.
244
22 ID Task Name Duration Start Finish
1 Phase I ‐ Master Plan Implementation 92 days Mon 3/6/23 Tue 7/11/23 2 Kickoff Meeting 1 day Mon 3/6/23 Mon 3/6/23
3 Project Start‐up 14 days Tue 3/7/23 Fri 3/24/23
4 Conceptual Design 28 days Fri 3/24/23 Tue 5/2/23
5 Community Meeting #1 1 day Tue 5/2/23 Tue 5/2/23
6 Revise Graphics 14 days Tue 5/2/23 Fri 5/19/23
7 City Review Meeting 1 day Mon 5/22/23 Mon 5/22/23
8 Revise Graphics 14 days Tue 5/23/23 Fri 6/9/23
9 Community Meeting #2 1 day Mon 6/12/23 Mon 6/12/23
10 Finalize Graphic 14 days Tue 6/13/23 Fri 6/30/23
11 Community Meeting #3 1 day Mon 7/3/23 Mon 7/3/23
12 Prep for Council Meeting 5 days Tue 7/4/23 Mon 7/10/23 13 Council Meeting 1 day Tue 7/11/23 Tue 7/11/23
14 15 Phase II ‐ Construction Documents and Specifications 320 days Wed 7/12/23 Tue 10/1/24 16 35% Design Development 56 days Wed 7/12/23 Wed 9/27/23 17 Submit 35% for City Review 28 days Wed 9/27/23 Fri 11/3/23 18 50% CD Submittal 43 days Fri 11/3/23 Tue 1/2/24
19 Submit 50% for DSA Review 7 days Tue 1/2/24 Wed 1/10/24 20 Submit 50% for City Review 28 days Tue 1/2/24 Thu 2/8/24 21 100% CD Submittal 56 days Fri 2/9/24 Fri 4/26/24
22 100% CD Submittal for DSA 56 days Fri 2/9/24 Fri 4/26/24 23 Submittal 100% for City/Permit Review 42 days Mon 4/29/24 Tue 6/25/24 24 Submit 100% for DSA Review 56 days Mon 4/29/24 Mon 7/15/24 25 Backcheck 100% Submittal 14 days Tue 7/16/24 Fri 8/2/24 26 Submit Backcheck 100% For City Review 42 days Mon 8/5/24 Tue 10/1/24 27 Backcheck DSA Review 1 day Mon 8/5/24 Mon 8/5/24
28 29 Phase III ‐ Construction Administration 303 days Mon 10/7/24 Wed 12/3/25 30 Bidding 28 days Mon 10/7/24 Wed 11/13/24
31 Construction Services 275 days Thu 11/14/24 Wed 12/3/25
D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J Half 1, 2023 Half 2, 2023 Half 1, 2024 Half 2, 2024 Half 1, 2025 Half 2, 2025 Half Task
Split
Milestone
Summary
Project Summary
Inactive Task
Inactive Milestone
Inactive Summary
Manual Task
Duration-only
Manual Summary Rollup
Manual Summary
Start-only
Finish-only
External Tasks
External Milestone
Deadline
Progress
Manual Progress
Project: Bryte Park_Schedule
Date: Thu 1/19/23
245
246 23
Verde Design, Inc.
PAR23-109 – Bryte Park Master Plan Implementation
Expires on 6/30/2026
EXHIBIT B
Schedule of Fees
247
D. COST PROPOSAL
LANDSCAPE ARCHITECTURE • CIVIL ENGINEERING • SPORT PLANNING & DESIGN 1
PROFESSIONAL COMPENSATION
Based on the City of West Sacramento's (City) proposed Bryte Park Master Plan Implementation project, Verde Design respectfully requests the following fee of $1,859,545 including all reasonable reimbursable expenses that are outlined to be included in the project.
Our fee is based upon our understanding of the scope based upon the RFP. If the project scope changes or our understanding is incorrect, we will discuss the changes with the City and modify our scope and fee if necessary.
We look forward to meeting with you to review our proposed scope, fees and services and how Verde Design can work with the City of West Sacramento community on the improvements of the Bryte Park Master Plan Implementation project.
Sincerely,
VERDE DESIGN, INC.
Mark Baginski, RLA, LEED AP, Principal (Authorized Signature) 408.850.3411| [email protected]
1843 Iron Point Road, Suite 140, Folsom, CA 95630
Phase I: Master Plan Implementation
A. Kick-Off Meeting $ 13,295
B. Project Start-Up $ 111,470
C. Conceptual Planning & Community Meeting
Conceptual Design & Community Meeting #1 $ 175,785
Community Meeting #2 $ 73,195
Public Outreach Meeting #3 $ $31,410
PHASE I TOTAL $ 405,155
Phase II: Construction Documents
35% Design Development $ 311,385
50% Construction Documentation $ 426,205
100% CD/ Building Permit Submittal $ 299,110
City Back Check 100% Submittal $ 167,720
PHASE II TOTAL $1,204,420
Phase III: Construction Administration
Bidding Assistance & Construction Services $ 241,970
PHASE III TOTAL $ 241,970
TOTAL (w/ $8k reimbursables) $1,859,545
VERDE DESIGN - INDIVIDUAL TASKS TOTAL
248
D. COST PROPOSAL
LANDSCAPE ARCHITECTURE • CIVIL ENGINEERING • SPORT PLANNING & DESIGN 2 Verde Design, Inc.
Charge Rate Schedule
Effective until December 31, 2023
The following chart outlines the current charge rate for professional and office costs. Reimbursable rates and expenses are shown at the bottom.
Project Rates
Principal $265.00 per hour
Project Manager/Construction Manager
Level Four $250.00 per hour
Level Three $230.00 per hour
Level Two $185.00 per hour
Level One $170.00 per hour
Project Engineer
Level II $190.00 per hour
Level I $175.00 per hour
IT Manager $185.00 per hour
CAD Manager $180.00 per hour
Project Designer $165.00 per hour
Job Captain/Staff Engineer/Construction Administrator $155.00 per hour Draftsperson Level II $150.00 per hour
Draftsperson Level I $145.00 per hour
Project Administrator $90.00 per hour
Intern $80.00 per hour
Reimbursable Rates
Blueprints, Printing and Reproductions Cost plus 10%
Sub Consultant Services Cost plus 10%
Reimbursable Expenses
Blueprints and Reproductions Travel Expenses
Photography Parking and Toll Expenses
Models and Renderings Permit Fees
Postage/Overnight Mail Service Courier Delivery Service Charge Rate Schedule is subject to revisions.
Verde Design, Inc.
Charge Rate Schedule
Effective until December 31, 2022
The following chart outlines the current charge rate for professional and office costs. Reimbursable rates and expenses are shown at the bottom.
Project Rates
Principal $255.00 per hour
Project Manager/Construction Manager
Level Four $240.00 per hour
Level Three $220.00 per hour
Level Two $180.00 per hour
Level One $165.00 per hour
IT Manager $180.00 per hour
CAD Manager $175.00 per hour
Project Designer $160.00 per hour
Job Captain/Staff Engineer/Construction Administrator $150.00 per hour Draftsperson Level II $145.00 per hour
Draftsperson Level I $140.00 per hour
Project Administrator $85.00 per hour
Intern $75.00 per hour
Reimbursable Rates
Blueprints, Printing and Reproductions Cost plus 10%
Sub Consultant Services Cost plus 10%
Reimbursable Expenses
Blueprints and Reproductions Travel Expenses
Photography Parking and Toll Expenses
Models and Renderings Permit Fees
Postage/Overnight Mail Service Courier Delivery Service Verde Design, Inc.
Charge Rate Schedule
Effective until December 31, 2023
The following chart outlines the current charge rate for professional and office costs. Reimbursable rates and expenses are shown at the bottom.
Project Rates
Principal $265.00 per hour
Project Manager/Construction Manager
Level Four $250.00 per hour
Level Three $230.00 per hour
Level Two $185.00 per hour
Level One $170.00 per hour
Project Engineer
Level II $190.00 per hour
Level I $175.00 per hour
IT Manager $185.00 per hour
CAD Manager $180.00 per hour
Project Designer $165.00 per hour
Job Captain/Staff Engineer/Construction Administrator $155.00 per hour Draftsperson Level II $150.00 per hour
Draftsperson Level I $145.00 per hour
Project Administrator $90.00 per hour
Intern $80.00 per hour
Reimbursable Rates
Blueprints, Printing and Reproductions Cost plus 10%
Sub Consultant Services Cost plus 10%
Reimbursable Expenses
Blueprints and Reproductions Travel Expenses
Photography Parking and Toll Expenses
Models and Renderings Permit Fees
Postage/Overnight Mail Service Courier Delivery Service 249
PROJECT : Bryte Park Verde Design
CLIENT: City of West Sacramento Date: Jan. 2023
Project No.: 2022 RFP No.: 2225600M Prepared By: CS
JC $155.00 PD $165.00 PMIII $230.00 P $265.00 Verde Scope Fees Dahlin Electrical
Engineering
Structural
Engineering Aquatic
Access
Review Arborist Survey
Geotechnical
Engineer Total
Phase I: Master Plan Implementation
A. Kick-off Meeting
1 Establish files and in-house documentation 8.0 $1,240.00 2.0 $330.00 2.0 $460.00 2.0 $530.00 $2,560.00 $2,560.00 2 Meet with City staff to review project requirements, existing information and to determine the project intent, scope, budget, and timetable $0.00 3.0 $495.00 3.0 $690.00 3.0 $795.00 $1,980.00 $1,980.00 a. Identification of roles and responsibilities of City Staff and consultant team $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
b.
Review the proposed concept plan, park amentities, and steps toward input, consensus, and development of the design process $0.00 2.0 $330.00 2.0 $460.00 $0.00 $790.00 $790.00 c.
Review or develop the project's goals and objectices with City staff. $0.00 2.0 $330.00 2.0 $460.00 $0.00 $790.00 $790.00 d.
Determine and request all available site and City data, maps, reports, standard provisions and details; and codes, ordinances, and policies pertaining to the proposed concept plan 8.0 $1,240.00 $0.00 $0.00 $0.00 $1,240.00 $1,240.00 e.
Review the draft project schedule, of tasks for each phase of the design process including all community meetings, and City meetings $0.00 2.0 $330.00 2.0 $460.00 2.0 $530.00 $1,320.00 $1,320.00 4 Verde Design to acquire topographic and underground utility survey 8.0 $1,240.00 4.0 $660.00 2.0 $460.00 $0.00 $2,360.00 $2,360.00 5 Verde Design to acquire geotechnical investigation 2.0 $310.00 1.0 $165.00 2.0 $460.00 2.0 $530.00 $1,465.00 $1,465.00 6 Initiate Design Log for tracking outstanding and undecided items $0.00 2.0 $330.00 2.0 $460.00 $0.00 $790.00 $790.00 SUBTOTAL: 26.0 $4,030.00 18.0 $2,970.00 17.0 $3,910.00 9.0 $2,385.00 $13,295.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $13,295.00 B. Project Start-up
1 Consultant to initiate and receive topographic survey and geotechnical information 12.0 $1,860.00 4.0 $660.00 4.0 $920.00 $0.00 $3,440.00 $45,650.00 $21,890.00 $70,980.00 2 Consultant to initiate arborist to visit site and complete report 4.0 $620.00 4.0 $660.00 4.0 $920.00 $0.00 $2,200.00 $6,000.00 $8,200.00 3 Review data pertinent to the project, including available right-ofway documents, as built documents, and previous improvement plans; the City’s Design and Procedures Manual and improvement Standards; and codes, ordinances, and policies pertaining to the proposed project design 4.0 $620.00 4.0 $660.00 4.0 $920.00 4.0 $1,060.00 $3,260.00 $3,260.00 4 Identify the undecided items and develop a path for resolution.
Track these via our design log $0.00 6.0 $990.00 6.0 $1,380.00 6.0 $1,590.00 $3,960.00 $3,960.00 5 Visit the project site and investigate existing site conditions to identify opportunities, constraints, and to verify the presence of existing utilities and other conditions. 8.0 $1,240.00 8.0 $1,320.00 8.0 $1,840.00 8.0 $2,120.00 $6,520.00 $4,290.00 $10,810.00 6 Develop a rough site analysis graphic and narrative. Analysis will consider assets and liabilities, opportunities and constrints utilizing the existing master plan as a guide. 24.0 $3,720.00 24.0 $3,960.00 24.0 $5,520.00 4.0 $1,060.00 $14,260.00 $14,260.00 SUBTOTAL: 52.0 $8,060.00 50.0 $8,250.00 50.0 $11,500.00 22.0 $5,830.00 $33,640.00 $0.00 $4,290.00 $0.00 $0.00 $0.00 $6,000.00 $45,650.00 $21,890.00 $111,470.00 C. Conceptual Design & Communiy meeting
1 Prepare two (2) color graphics minimum, three (3) max, and a matrix of program of items based on the preliminary concept plan and RFP. The prepared graphics will be in conjunction with City and is intended to guide the Stakeholders input discussion 4.0 $620.00 4.0 $660.00 $0.00 $0.00 $1,280.00 $12,000.00 $14,950.00 $28,230.00 a
The conceptual options will include park and facility improvements and new amenities using the input received. Graphics will include plan graphics, pertinent dimensioning, and furnishings/materials 80.0 $12,400.00 80.0 $13,200.00 80.0 $18,400.00 24.0 $6,360.00 $50,360.00 $50,360.00 b Prepare rough order magnitude cost estimate for each concept to ensure compliance with budget. 12.0 $1,860.00 8.0 $1,320.00 8.0 $1,840.00 4.0 $1,060.00 $6,080.00 $6,080.00 2 Virtual meeting with the City to have an interim review of the 2 graphics and receive any comments or feedback on the design and ROM costs. $0.00 2.0 $330.00 2.0 $460.00 2.0 $530.00 $1,320.00 $1,320.00 3 From the meeting discussions, we will prepare and distribute a meeting report $0.00 2.0 $330.00 2.0 $460.00 $0.00 $790.00 $790.00 4 Refine the graphics and cost estimate 40.0 $6,200.00 40.0 $6,600.00 36.0 $8,280.00 8.0 $2,120.00 $23,200.00 $23,200.00 Community Meeting #1 will include the following: 250
PROJECT : Bryte Park Verde Design
CLIENT: City of West Sacramento Date: Jan. 2023
Project No.: 2022 RFP No.: 2225600M Prepared By: CS
JC $155.00 PD $165.00 PMIII $230.00 P $265.00 Verde Scope Fees Dahlin Electrical
Engineering
Structural
Engineering Aquatic
Access
Review Arborist Survey
Geotechnical
Engineer Total
1 Prepare sign in sheets, assist City staff with set up and conduct meeting $0.00 1.0 $165.00 $0.00 $0.00 $165.00 $165.00
2 Present concepts to stakeholders, user groups, and community for input at a single meeting 4.0 $620.00 4.0 $660.00 4.0 $920.00 4.0 $1,060.00 $3,260.00 $2,000.00 $5,260.00 3 Prepare meeting minutes for the community meeting for Client review including all exhibits $0.00 2.0 $330.00 2.0 $460.00 $0.00 $790.00 $790.00 4 Meet with City staff to review comments on the two alternative Master Plans and ROM construction cost estimates 2.0 $310.00 2.0 $330.00 2.0 $460.00 2.0 $530.00 $1,630.00 $1,630.00 5 Based on input at the community meeting and City staff input prepare a one (1) alternative master plan. 60.0 $9,300.00 60.0 $9,900.00 60.0 $13,800.00 24.0 $6,360.00 $39,360.00 $6,000.00 $45,360.00 6 Meet and review design updates on the draft master plans with City staff $0.00 2.0 $330.00 2.0 $460.00 2.0 $530.00 $1,320.00 $1,320.00 7 Revise the Alternative Master Plans to reflect City comments and address outside agency requirements 8.0 $1,240.00 8.0 $1,320.00 4.0 $920.00 4.0 $1,060.00 $4,540.00 $4,540.00 8 Prepare and provide Rough Order of Magnitude (ROM)
construction cost estimates based on the two alternative master plans 12.0 $1,860.00 12.0 $1,980.00 8.0 $1,840.00 4.0 $1,060.00 $6,740.00 $6,740.00 Conceptual Design & Community Meeting 1 SUBTOTAL: 222.0 $34,410.00 227.0 $37,455.00 210.0 $48,300.00 78.0 $20,670.00 $140,835.00 $14,000.00 $0.00 $0.00 $20,950.00 $0.00 $0.00 $0.00 $0.00 $175,785.00 Community Meeting #2 will include the following:
1 Prepare exhibits, sign in sheets, assist City staff with set up $0.00 2.0 $330.00 2.0 $460.00 2.0 $530.00 $1,320.00 $12,000.00 $13,320.00 2 Present concept to stakeholders, user groups, and community for input at a single meeting 4.0 $620.00 4.0 $660.00 4.0 $920.00 4.0 $1,060.00 $3,260.00 $2,000.00 $5,260.00 3 Prepare meeting minutes for the community meeting for Client review including all exhibits 2.0 $310.00 2.0 $330.00 2.0 $460.00 $0.00 $1,100.00 $1,100.00 4 Meet with City staff to review comments on Master Plan and ROM construction cost estimates 3.0 $465.00 3.0 $495.00 3.0 $690.00 3.0 $795.00 $2,445.00 $2,445.00 5 Based on input at the community meeting and City staff input prepare a final master plan. 40.0 $6,200.00 40.0 $6,600.00 40.0 $9,200.00 24.0 $6,360.00 $28,360.00 $28,360.00 6 Meet with City staff to review comments from meetings on the Master Plan and ROM construction cost estimates 2.0 $310.00 2.0 $330.00 2.0 $460.00 2.0 $530.00 $1,630.00 $1,630.00 7 Prepare preferred Master Plan and estimates to reflect City comments and address community comments. 24.0 $3,720.00 24.0 $3,960.00 24.0 $5,520.00 12.0 $3,180.00 $16,380.00 $3,250.00 $19,630.00 8 Project administration $0.00 $0.00 4.0 $920.00 2.0 $530.00 $1,450.00 $1,450.00 Community Meeting 2 SUBTOTAL: 75.0 $11,625.00 77.0 $12,705.00 81.0 $18,630.00 49.0 $12,985.00 $55,945.00 $14,000.00 $0.00 $0.00 $3,250.00 $0.00 $0.00 $0.00 $0.00 $73,195.00 Community Meeting (3)& Council Meeting will include the following:
1 Prepare presentation materials for final Community Meeting - any final revisions 8.0 $1,240.00 8.0 $1,320.00 8.0 $1,840.00 $0.00 $4,400.00 $12,000.00 $16,400.00 2 Materials may include providing them electronically and on presentation boards 4.0 $620.00 4.0 $660.00 4.0 $920.00 4.0 $1,060.00 $3,260.00 $3,260.00 3 Attend and assist City staff at the meeting 3.0 $465.00 3.0 $495.00 3.0 $690.00 3.0 $795.00 $2,445.00 $2,050.00 $4,495.00 4 Provide City with Final Master plan graphic and ROM costs $0.00 2.0 $330.00 $0.00 $0.00 $330.00 $330.00 5 Prep for Council Meeting 3.0 $465.00 3.0 $495.00 3.0 $690.00 3.0 $795.00 $2,445.00 $3,160.00 $5,605.00 6 Council Meeting - Review Final Master Plan $0.00 2.0 $330.00 2.0 $460.00 2.0 $530.00 $1,320.00 $1,320.00 Public Outreach Meeting 3 SUBTOTAL: 18.0 $2,790.00 22.0 $3,630.00 20.0 $4,600.00 12.0 $3,180.00 $14,200.00 $17,210.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $31,410.00 PHASE I TOTAL 393.0 $60,915.00 394.0 $65,010.00 378.0 $86,940.00 170.0 $45,050.00 $257,915.00 $45,210.00 $4,290.00 $0.00 $24,200.00 $0.00 $6,000.00 $45,650.00 $21,890.00 $405,155.00 Phase II: Construction Documents
35% Design Development
1 Develop the Master Plan into a 35% Design Development submittal level
DD / 35% CD Submittal Package, will include the following $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Drawings $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
a. Cover Sheet/Signature Plan 8.0 $1,240.00 4.0 $660.00 2.0 $460.00 $0.00 $2,360.00 $2,360.00 b. Existing Conditions Plan 12.0 $1,860.00 12.0 $1,980.00 4.0 $920.00 $0.00 $4,760.00 $4,760.00 c. Demolition Plan 12.0 $1,860.00 4.0 $660.00 2.0 $460.00 2.0 $530.00 $3,510.00 $3,510.00 d. Erosion Control Plan $0.00 16.0 $2,640.00 2.0 $460.00 2.0 $530.00 $3,630.00 $3,630.00 e. Accessible Path of Travel Plan 12.0 $1,860.00 $0.00 4.0 $920.00 2.0 $530.00 $3,310.00 $6,850.00 $10,160.00 f. Grading Plans 12.0 $1,860.00 80.0 $13,200.00 120.0 $27,600.00 24.0 $6,360.00 $49,020.00 $49,020.00 g. Drainage and Utility Plans 12.0 $1,860.00 80.0 $13,200.00 120.0 $27,600.00 24.0 $6,360.00 $49,020.00 $49,020.00 251 PROJECT : Bryte Park Verde Design
CLIENT: City of West Sacramento Date: Jan. 2023
Project No.: 2022 RFP No.: 2225600M Prepared By: CS
JC $155.00 PD $165.00 PMIII $230.00 P $265.00 Verde Scope Fees Dahlin Electrical
Engineering
Structural
Engineering Aquatic
Access
Review Arborist Survey
Geotechnical
Engineer Total
h. Layout Plan 12.0 $1,860.00 $0.00 2.0 $460.00 $0.00 $2,320.00 $2,320.00 i. Material & Detail Reference Plan 80.0 $12,400.00 40.0 $6,600.00 40.0 $9,200.00 24.0 $6,360.00 $34,560.00 $34,560.00 j. Irrigation Plans & Details 12.0 $1,860.00 $0.00 4.0 $920.00 4.0 $1,060.00 $3,840.00 $3,840.00 k. Planting Plans & Details $0.00 24.0 $3,960.00 24.0 $5,520.00 24.0 $6,360.00 $15,840.00 $15,840.00 l. Construction Details & Enlargements 80.0 $12,400.00 80.0 $13,200.00 60.0 $13,800.00 40.0 $10,600.00 $50,000.00 $50,000.00 m. Pre-engineered building plans (restrooms/concession) $0.00 4.0 $660.00 2.0 $460.00 2.0 $530.00 $1,650.00 $10,000.00 $11,650.00 n.
Electrical plans, single line diagrams, title 24 plans and calcs, photometric plans $0.00 12.0 $1,980.00 4.0 $920.00 4.0 $1,060.00 $3,960.00 $7,920.00 $11,880.00 p. Water Play element $0.00 6.0 $990.00 4.0 $920.00 2.0 $530.00 $2,440.00 $2,440.00 q. Archtectrual Building Plans $0.00 6.0 $990.00 4.0 $920.00 2.0 $530.00 $2,440.00 $15,000.00 $17,440.00 r. Pool Plans $0.00 6.0 $990.00 4.0 $920.00 2.0 $530.00 $2,440.00 $2,440.00 s. 30 year life cycle costing (synthetic field & pool) 12.0 $1,860.00 12.0 $1,980.00 12.0 $2,760.00 8.0 $2,120.00 $8,720.00 $8,720.00 2 Critical Path schedule $0.00 $0.00 2.0 $460.00 2.0 $530.00 $990.00 $990.00 3 Technical Project Specifications $0.00 8.0 $1,320.00 6.0 $1,380.00 $0.00 $2,700.00 $2,700.00 4 Review Plan with Arborist for recommendations 4.0 $620.00 4.0 $660.00 4.0 $920.00 2.0 $530.00 $2,730.00 $3,970.00 $6,700.00 5 Engineer's Cost Estimate 8.0 $1,240.00 2.0 $330.00 2.0 $460.00 2.0 $530.00 $2,560.00 $2,560.00 6 Product and materials cutsheets $0.00 8.0 $1,320.00 2.0 $460.00 2.0 $530.00 $2,310.00 $2,310.00 7 Internal redline review and Quality Control 16.0 $2,480.00 16.0 $2,640.00 4.0 $920.00 4.0 $1,060.00 $7,100.00 $7,100.00 8 Submit 35% DD Package (digitally) and three (3) hardcopies to the City for review and approval. 4.0 $620.00 2.0 $330.00 2.0 $460.00 1.0 $265.00 $1,675.00 $1,675.00 9 Attend (1) one meeting with City Staff to review 35% DD Package $0.00 $0.00 2.0 $460.00 2.0 $530.00 $990.00 $990.00 10 Project Administration as required to coordinate work with the City, and sub-consultants $0.00 8.0 $1,320.00 4.0 $920.00 2.0 $530.00 $2,770.00 $2,770.00 SUBTOTAL: 296.0 $45,880.00 434.0 $71,610.00 442.0 $101,660.00 183.0 $48,495.00 $267,645.00 $10,000.00 $7,920.00 $0.00 $15,000.00 $6,850.00 $3,970.00 $0.00 $0.00 $311,385.00 50% Construction Documentation
1 Develop 35% Design Development to 50% CD submittal level 50% CD Submittal Package, will include the following $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Drawings $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
a. Cover Sheet/Signature Plan 8.0 $1,240.00 4.0 $660.00 2.0 $460.00 $0.00 $2,360.00 $2,360.00 b. Existing Conditions Plan 12.0 $1,860.00 12.0 $1,980.00 4.0 $920.00 $0.00 $4,760.00 $4,760.00 c. Demolition Plan 12.0 $1,860.00 4.0 $660.00 2.0 $460.00 2.0 $530.00 $3,510.00 $3,510.00 d. Erosion Control Plan $0.00 16.0 $2,640.00 2.0 $460.00 2.0 $530.00 $3,630.00 $3,630.00 e. Accessible Path of Travel Plan 12.0 $1,860.00 $0.00 4.0 $920.00 2.0 $530.00 $3,310.00 $3,310.00 f. Grading Plans 12.0 $1,860.00 80.0 $13,200.00 120.0 $27,600.00 24.0 $6,360.00 $49,020.00 $49,020.00 g. Drainage and Utility Plans 12.0 $1,860.00 80.0 $13,200.00 120.0 $27,600.00 24.0 $6,360.00 $49,020.00 $49,020.00 h. Layout Plan 12.0 $1,860.00 $0.00 2.0 $460.00 $0.00 $2,320.00 $2,320.00 i. Material & Detail Reference Plan 80.0 $12,400.00 40.0 $6,600.00 40.0 $9,200.00 24.0 $6,360.00 $34,560.00 $34,560.00 j. Irrigation Plans & Details 12.0 $1,860.00 $0.00 4.0 $920.00 4.0 $1,060.00 $3,840.00 $3,840.00 k. Planting Plans & Details $0.00 24.0 $3,960.00 24.0 $5,520.00 24.0 $6,360.00 $15,840.00 $15,840.00 l. Construction Details & Enlargements 80.0 $12,400.00 80.0 $13,200.00 60.0 $13,800.00 40.0 $10,600.00 $50,000.00 $50,000.00 m. Pre-engineered building plans (restrooms/concession) $0.00 4.0 $660.00 2.0 $460.00 2.0 $530.00 $1,650.00 $10,000.00 $11,650.00 n.
Electrical plans, single line diagrams, title 24 plans and calcs, photometric plans $0.00 6.0 $990.00 4.0 $920.00 $0.00 $1,910.00 $10,000.00 $11,910.00 o. Strutural Plans $0.00 6.0 $990.00 4.0 $920.00 $0.00 $1,910.00 $4,000.00 $5,910.00 p. Water Play element $0.00 6.0 $990.00 4.0 $920.00 2.0 $530.00 $2,440.00 $2,440.00 q. Archtectrual Building Plans $0.00 6.0 $990.00 4.0 $920.00 2.0 $530.00 $2,440.00 $20,000.00 $22,440.00 r. Pool Plans $0.00 6.0 $990.00 4.0 $920.00 2.0 $530.00 $2,440.00 $16,765.00 $19,205.00 DSA Tennis Court 50% CD Submittal Package, will include the following $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Drawings $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
a. Cover Sheet/Signature Plan 4.0 $620.00 $0.00 2.0 $460.00 $0.00 $1,080.00 $1,080.00 b. Existing Conditions Plan 8.0 $1,240.00 2.0 $330.00 4.0 $920.00 $0.00 $2,490.00 $2,490.00 c. Demolition Plan 8.0 $1,240.00 2.0 $330.00 2.0 $460.00 2.0 $530.00 $2,560.00 $2,560.00 d. Erosion Control Plan $0.00 8.0 $1,320.00 2.0 $460.00 2.0 $530.00 $2,310.00 $2,310.00 e. Accessible Path of Travel Plan 4.0 $620.00 $0.00 4.0 $920.00 2.0 $530.00 $2,070.00 $2,070.00 f. Grading Plans 3.0 $465.00 32.0 $5,280.00 16.0 $3,680.00 3.0 $795.00 $10,220.00 $10,220.00 g. Drainage and Utility Plans 3.0 $465.00 32.0 $5,280.00 16.0 $3,680.00 3.0 $795.00 $10,220.00 $10,220.00 h. Layout Plan 8.0 $1,240.00 $0.00 2.0 $460.00 $0.00 $1,700.00 $1,700.00 i. Material & Detail Reference Plan 32.0 $4,960.00 24.0 $3,960.00 8.0 $1,840.00 4.0 $1,060.00 $11,820.00 $11,820.00 j. Irrigation Plans & Details 24.0 $3,720.00 $0.00 4.0 $920.00 4.0 $1,060.00 $5,700.00 $5,700.00 k. Planting Plans & Details $0.00 16.0 $2,640.00 4.0 $920.00 4.0 $1,060.00 $4,620.00 $4,620.00 252
PROJECT : Bryte Park Verde Design
CLIENT: City of West Sacramento Date: Jan. 2023
Project No.: 2022 RFP No.: 2225600M Prepared By: CS
JC $155.00 PD $165.00 PMIII $230.00 P $265.00 Verde Scope Fees Dahlin Electrical
Engineering
Structural
Engineering Aquatic
Access
Review Arborist Survey
Geotechnical
Engineer Total
l. Construction Details & Enlargements 16.0 $2,480.00 8.0 $1,320.00 4.0 $920.00 2.0 $530.00 $5,250.00 $5,250.00 n.
Electrical plans, single line diagrams, title 24 plans and calcs, photometric plans $0.00 12.0 $1,980.00 4.0 $920.00 2.0 $530.00 $3,430.00 $5,060.00 $8,490.00 o. Strutural Plans $0.00 8.0 $1,320.00 4.0 $920.00 2.0 $530.00 $2,770.00 $1,000.00 $3,770.00 2 Critical Path schedule $0.00 6.0 $990.00 2.0 $460.00 2.0 $530.00 $1,980.00 $1,980.00 3 Technical Project Specifications $0.00 24.0 $3,960.00 12.0 $2,760.00 2.0 $530.00 $7,250.00 $7,250.00 4 Technical Project Specifications DSA 50% set $0.00 12.0 $1,980.00 6.0 $1,380.00 2.0 $530.00 $3,890.00 $3,890.00 5 Engineer's Cost Estimate 12.0 $1,860.00 12.0 $1,980.00 12.0 $2,760.00 2.0 $530.00 $7,130.00 $7,130.00 7 Internal redline review and Quality Control 50% DSA set 40.0 $6,200.00 40.0 $6,600.00 12.0 $2,760.00 12.0 $3,180.00 $18,740.00 $18,740.00 8 Internal redline review and Quality Control 50% Park set 16.0 $2,480.00 16.0 $2,640.00 4.0 $920.00 4.0 $1,060.00 $7,100.00 $7,100.00 9 Submit 50% CD Package (digitally) and three (3) hardcopies to the City for review and approval. 4.0 $620.00 2.0 $330.00 2.0 $460.00 1.0 $265.00 $1,675.00 $560.00 $2,235.00 10 Prepare initial DSA applications and make preliminary DSA 50% Submittal. 4.0 $620.00 2.0 $330.00 2.0 $460.00 1.0 $265.00 $1,675.00 $1,675.00 11 Attend (1) one meeting with City Staff to review 50% CD Package $0.00 2.0 $330.00 2.0 $460.00 2.0 $530.00 $1,320.00 $1,320.00 12 Project Administration as required to coordinate work with the City, and sub-consultants $0.00 12.0 $1,980.00 12.0 $2,760.00 8.0 $2,120.00 $6,860.00 $6,860.00 SUBTOTAL: 438.0 $67,890.00 646.0 $106,590.00 548.0 $126,040.00 220.0 $58,300.00 $358,820.00 $30,000.00 $15,060.00 $5,560.00 $16,765.00 $0.00 $0.00 $0.00 $0.00 $426,205.00 100% CD / Building Permit Submittal
1 Incorporate comments received from Design Development / 50% CD submittal and develop documentation to 100% CD submittal level. $0.00 $0.00 $0.00 $0.00 $0.00
2 Incorporate 50% CD comments and any technical data. 24.0 $3,720.00 24.0 $3,960.00 12.0 $2,760.00 8.0 $2,120.00 $12,560.00 $12,560.00 3 DSA 100% CD / Submittal Package will include the following $0.00 a. Tennis Drawings 40.0 $6,200.00 40.0 $6,600.00 40.0 $9,200.00 24.0 $6,360.00 $28,360.00 $8,000.00 $800.00 $37,160.00 b. Technical Project Specifications 12.0 $1,860.00 12.0 $1,980.00 4.0 $920.00 4.0 $1,060.00 $5,820.00 $5,820.00 4 100% CD / Submittal Package will include the following $0.00 a. Park Drawings 120.0 $18,600.00 120.0 $19,800.00 120.0 $27,600.00 80.0 $21,200.00 $87,200.00 $45,600.00 $10,000.00 $3,000.00 $25,000.00 $170,800.00 b. Technical Project Specifications 24.0 $3,720.00 24.0 $3,960.00 2.0 $460.00 2.0 $530.00 $8,670.00 $8,670.00 c. Coordinate with City Departments throughout development of the documents 12.0 $1,860.00 12.0 $1,980.00 8.0 $1,840.00 2.0 $530.00 $6,210.00 $6,210.00 5 Internal redline review and Quality Control 100% DSA set 24.0 $3,720.00 24.0 $3,960.00 24.0 $5,520.00 12.0 $3,180.00 $16,380.00 $16,380.00 6 Internal redline review and Quality Control Park set 40.0 $6,200.00 40.0 $6,600.00 40.0 $9,200.00 16.0 $4,240.00 $26,240.00 $26,240.00 7 Submit 100% CD Submittal to Parks Department (digital submittal) for permitting. (Plans will comply with the Electronic Plan Review Document Submittal Requirements 2.0 $310.00 8.0 $1,320.00 4.0 $920.00 4.0 $1,060.00 $3,610.00 $3,610.00 8 Submit 100% CD Submittal to DSA (digital submittal) 2.0 $310.00 8.0 $1,320.00 4.0 $920.00 4.0 $1,060.00 $3,610.00 $3,610.00 9 Submit 100% plans to the Building and Engineering departments 4.0 $620.00 12.0 $1,980.00 12.0 $2,760.00 4.0 $1,060.00 $6,420.00 $6,420.00 10 Attend (1) one meeting with City to review 100% CD and receive comments and feedback 2.0 $310.00 2.0 $330.00 2.0 $460.00 2.0 $530.00 $1,630.00 $1,630.00 SUBTOTAL: 306.0 $47,430.00 326.0 $53,790.00 272.0 $62,560.00 162.0 $42,930.00 $206,710.00 $45,600.00 $18,000.00 $3,800.00 $25,000.00 $0.00 $0.00 $0.00 $0.00 $299,110.00 City Back Check 100% Submittal
1 Following receipt of City comments, VDI shall proceed to complete the 100% CD bid package submittal $0.00 2.0 $330.00 2.0 $460.00 2.0 $530.00 $1,320.00 $1,320.00 2 Incorporate City and Building comments and any technical data as submittal 60.0 $9,300.00 60.0 $9,900.00 60.0 $13,800.00 24.0 $6,360.00 $39,360.00 $39,360.00 3 Incorporate DSA comments and any technical data as submittal 40.0 $6,200.00 40.0 $6,600.00 40.0 $9,200.00 12.0 $3,180.00 $25,180.00 $5,550.00 $400.00 $31,130.00 4 Internal redline review and Quality Control 100% DSA set 24.0 $3,720.00 24.0 $3,960.00 24.0 $5,520.00 12.0 $3,180.00 $16,380.00 $16,380.00 5 Internal redline review and Quality Control Park set 40.0 $6,200.00 40.0 $6,600.00 40.0 $9,200.00 12.0 $3,180.00 $25,180.00 $25,180.00 6 100% Submittal Package will include the following: $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 a Construction drawings $0.00 6.0 $990.00 4.0 $920.00 2.0 $530.00 $2,440.00 $20,000.00 $3,080.00 $2,000.00 $13,500.00 $41,020.00 b Technical Project Specifications $0.00 6.0 $990.00 4.0 $920.00 2.0 $530.00 $2,440.00 $2,440.00 7 Backcheck meeting with DSA 8.0 $1,240.00 8.0 $1,320.00 6.0 $1,380.00 2.0 $530.00 $4,470.00 $4,470.00 8 Submit 100% CD Submittal to Parks Department (digital submittal) and three (3) hardcopies for permitting. (Plans will comply with the Electronic Plan Review Document Submittal Requirements 4.0 $620.00 12.0 $1,980.00 12.0 $2,760.00 4.0 $1,060.00 $6,420.00 $6,420.00 9 Reimbursables 253 $0.00
PROJECT : Bryte Park Verde Design
CLIENT: City of West Sacramento Date: Jan. 2023
Project No.: 2022 RFP No.: 2225600M Prepared By: CS
JC $155.00 PD $165.00 PMIII $230.00 P $265.00 Verde Scope Fees Dahlin Electrical
Engineering
Structural
Engineering Aquatic
Access
Review Arborist Survey
Geotechnical
Engineer Total
SUBTOTAL: 176.0 $27,280.00 198.0 $32,670.00 192.0 $44,160.00 72.0 $19,080.00 $123,190.00 $20,000.00 $8,630.00 $2,400.00 $13,500.00 $0.00 $0.00 $0.00 $0.00 $167,720.00 PHASE II TOTAL 1216.0 $188,480.00 1604.0 $264,660.00 1454.0 $334,420.00 637.0 $168,805.00 $956,365.00 $105,600.00 $49,610.00 $11,760.00 $70,265.00 $6,850.00 $3,970.00 $0.00 $0.00 $1,204,420.00 Phase III: Construction Adminstration
Bidding Assistance & Construction Services
Bidding Assistance
1 Assist City in distribution of bid sets to bidders $0.00 8.0 $1,320.00 8.0 $1,840.00 2.0 $530.00 $3,690.00 $3,690.00 2 Attend prebid conference $0.00 2.0 $330.00 2.0 $460.00 2.0 $530.00 $1,320.00 $1,320.00 3 Prepare written addenda, technical information, supplemental drawings or specifications to answer bidder’s written questions $0.00 6.0 $990.00 6.0 $1,380.00 2.0 $530.00 $2,900.00 $570.00 $600.00 $1,925.00 $5,995.00 4 Attend bid opening $0.00 2.0 $330.00 2.0 $460.00 $0.00 $790.00 $790.00 5 Prepare bid analysis memo $0.00 4.0 $660.00 2.0 $460.00 2.0 $530.00 $1,650.00 $1,650.00 Construction Administration Services: $0.00
6 Attend one (1) construction kick-off meeting. 4.0 $620.00 4.0 $660.00 4.0 $920.00 4.0 $1,060.00 $3,260.00 $3,260.00 7 Attend up to forty eight (48) weekly site meetings. 40.0 $6,200.00 144.0 $23,760.00 144.0 $33,120.00 40.0 $10,600.00 $73,680.00 $6,000.00 $79,680.00 8 Provide up to forty eight (48) weekly site observations, concurrent with weekly meetings, and review as required, considering weather and construction schedule. $0.00 48.0 $7,920.00 24.0 $5,520.00 $0.00 $13,440.00 $13,440.00 9 Process and coordinate submittals and shop drawings (max. 2 submittals for anyone (1) product; additional re-submittals will be billed on an additional Time-and-Materials basis 60.0 $9,300.00 60.0 $9,900.00 24.0 $5,520.00 12.0 $3,180.00 $27,900.00 $5,000.00 $2,750.00 $1,000.00 $2,000.00 $38,650.00 10 Respond to questions, RFI responses, clarifications, substitution requests and assist City with Change Orders if necessary. 40.0 $6,200.00 40.0 $6,600.00 40.0 $9,200.00 24.0 $6,360.00 $28,360.00 $5,000.00 $4,000.00 $1,000.00 $2,815.00 $41,175.00 11 Provide one (1) substantial completion walk through for the synthetic field subgrade and generate a punch list. 3.0 $465.00 3.0 $495.00 3.0 $690.00 3.0 $795.00 $2,445.00 $2,445.00 12 Provide one (1) substantial completion walk through for the synthetic field subbase and generate a punch list. 3.0 $465.00 3.0 $495.00 3.0 $690.00 3.0 $795.00 $2,445.00 $2,445.00 13 Provide one (1) substantial completion walk through for the synthetic field installation and generate a punch list 3.0 $465.00 3.0 $495.00 3.0 $690.00 3.0 $795.00 $2,445.00 $2,445.00 14 Complete one (1) final walkthrough for the project site and generate final punch list, if necessary. All subsequent punch walks will be billed on an additional Time-and-Materials basis 3.0 $465.00 3.0 $495.00 3.0 $690.00 3.0 $795.00 $2,445.00 $2,000.00 $1,500.00 $5,945.00 15 (1) Final site walk with contractor and owner to accept project. $0.00 3.0 $495.00 3.0 $690.00 3.0 $795.00 $1,980.00 $2,000.00 $3,980.00 16 Review all Contractor warranties/guaranties and M&O
documentation for our scope of work $0.00 20.0 $3,300.00 20.0 $4,600.00 2.0 $530.00 $8,430.00 $500.00 $8,930.00 17 Prepare final record drawings and deliver to City 40.0 $6,200.00 40.0 $6,600.00 24.0 $5,520.00 2.0 $530.00 $18,850.00 $18,850.00 18 Deliver final as built drawings to the City in electrical format $0.00 2.0 $330.00 2.0 $460.00 $0.00 $790.00 $790.00 19 Project Closeout. $0.00 12.0 $1,980.00 12.0 $2,760.00 2.0 $530.00 $5,270.00 $1,220.00 $6,490.00 SUBTOTAL: 196.0 $30,380.00 407.0 $67,155.00 329.0 $75,670.00 109.0 $28,885.00 $202,090.00 $20,570.00 $9,350.00 $3,220.00 $6,740.00 $0.00 $0.00 $0.00 $0.00 $241,970.00 PHASE III TOTAL 196.0 $30,380.00 407.0 $67,155.00 329.0 $75,670.00 109.0 $28,885.00 $202,090.00 $20,570.00 $9,350.00 $3,220.00 $6,740.00 $0.00 $0.00 $0.00 $0.00 $241,970.00 Total 1805.00 $279,775.00 2405.00 $396,825.00 2161.00 $497,030.00 916.00 $242,740.00 $1,416,370.00 $171,380.00 $63,250.00 $14,980.00 $101,205.00 $6,850.00 $9,970.00 $45,650.00 $21,890.00 $1,851,545.00 Reimbursables Reimbursables $ 8,000.00
Total Ph I, II & III $1,859,545.00
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EXHIBIT C
CERTIFICATE OF COMPLIANCE WITH LABOR CODE § 3700
[Labor Code § 1861]
I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.
VERDE DESIGN, INC.
By:
Mark Baginksi, Principal
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EXHIBIT D
LABOR COMPLIANCE
1. PREVAILING WAGE
A. The Work contemplated herein constitutes a public work within the meaning of Labor Code sections 1720 and 1771. It shall be mandatory upon the Consultant and upon any Subcontractor, to pay not less than the said specified prevailing rates of wages to all workers employed by them under the Contract in accordance with Labor Code section 1774. The Director of the Department of Industrial Relations ("DIR") of the State of California has determined the general prevailing rate of wages of per diem wages in the locality in which the work is to be performed for each craft or type of worker needed to execute the Contract. The Consultant acknowledges that it has examined the prevailing rate of per diem wages as established by the DIR. Copies of the current schedules for prevailing wages are on file at City Hall, and the contents of those schedules are incorporated herein as if set forth in full. The Consultant shall post a copy of the applicable prevailing wage determinations at each job site, along with any other work place posters required by law.
B. The City will not recognize any claims for additional compensation because of the payment of prevailing wages. The possibility of wage increases is one of the elements to be considered by the Consultant in determining its proposal, and will not under any circumstances be considered as the basis of a claim against the City.
C. By executing this Contract Consultant warrants that it has registered with the Department of Industrial Relations in accordance with Labor Code section 1725.5.
2. PREVAILING WAGE RECORDS
A. The Consultant and each subcontractor shall keep an accurate payroll record which shows the name, address, social security number, correct work classification (in accordance with the wage decision), both straight and overtime worked each day and week, and hourly rate of pay, gross wages earned, deductions made and net wages paid to each journeyman, apprentice, worker or other employee paid by the Consultant /subcontractor in connection with the Work. These payroll records shall be certified and shall be made available at Consultant's principal office. These records shall be maintained during the course of the Work. The Consultant and all subcontractors shall make the certified payroll records available for inspection by City representatives upon request and shall permit such representatives to interview employees during the work hours on the job site.
B. The City shall notify the Consultant in writing of any discrepancies or violations that are discovered during such inspections. Written notification pursuant to this Section shall include the actions that will be necessary to resolve the discrepancies and/or violations. The Consultant shall be held entirely responsible for the prompt resolution of all non-compliances with the prevailing wage laws, including those pertaining to all subcontractors and any lower-tier subcontractors. The Consultant shall forfeit as penalty to the City the amount specified by law for each calendar day or portion thereof for each worker (whether employed by the Consultant or any subcontractor) paid less than the stipulated prevailing rates for any work done under the Contract in violation of the provisions of the Labor Code and in particular, Section 1775.
C. To the extent applicable, Consultant and subcontractors shall maintain and furnish to the Department of Industrial Relations ("DIR"), a certified copy of each weekly payroll (but no less often than monthly), with a statement of compliance signed under penalty of perjury. Such certified payroll reports shall be transmitted electronically to the DIR.
D. The City will not recognize any claims for additional compensation because of the payment of the prevailing wages. The possibility of wage increases is one of the elements to be considered by the Consultant 256
in entering into the Contract, and will not under any circumstances, other than delays caused by the City, or the City’s agents, be considered as the basis of a claim against the City.
3. Labor Discrimination
Attention is directed to Section 1735 of the Labor Code, which reads as follows:
“No discrimination shall be made in the employment of persons upon public works because of their race, color, national origin or ancestry, physical handicap, mental condition, marital status, or sex of such person, except as provided in Section 12940 of the Government Code, and every General Contractor for public works violating this section is subject to all the penalties imposed for a violation of this chapter.”
4 Eight-Hour Day Limitation
(a) In accordance with the provisions of the Labor Code, and in particular, Sections 1810 to 1815 thereof, inclusive, incorporated herein by reference, eight hours labor shall constitute a day's work, and no worker in the employ of Consultant, or any Subcontractor, doing or contracting to do any part of the work contemplated by the Contract, shall be required or permitted to work more than eight (8) hours in any one calendar day and forty (40) hours in any one calendar week in violation of those provisions; provided that subject to Labor Code Section 1815, a worker may perform work in excess of either eight (8) hours per day or forty (40) hours during any one week upon compensation for all hours worked in excess of eight (8) hours per day or forty (40) hours during any one week at not less than one and one-half times the basic rate of pay. (b) The Consultant and each Subcontractor shall also keep an accurate record showing the names and actual hours worked of all workers employed by them in connection with the Contract. This record shall be open at all reasonable hours to the inspection of the City. It is hereby further agreed that, except as provided in (a) above, the Consultant shall forfeit as a penalty to the City the sum of twenty-five dollars ($25) for each worker employed in the performance of the Contract by the Consultant or by any of its Subcontractors for each calendar day during which such worker is required or permitted to labor more than eight (8) hours in and one calendar day and forty (40) hours in any one calendar week in violation of Sections 1810 through 1815.
5. Compliance with State Requirements for Employment of Apprentices (a) The Consultant's attention is directed to Section 1777.5 of the Labor Code. Provisions of said Section pertaining to employment of registered apprentices are hereby incorporated by reference into this Contract. As applicable, the Consultant or any Subcontractor employed by the Consultant in the performance of this Contract shall take such actions as necessary to comply with the provisions of Section 1777.5. 257
EXHIBIT E
FEDERAL CONTRACT PROVISIONS
2 C.F.R. § 200.326 and 2 C.F.R. Part 200, Appendix II, Required Contract Clauses In the event of any contradictions or inconsistencies between these provisions and the provisions of the Agreement itself, the terms of this Exhibit shall control. ☒TERMINATION FOR CAUSE (in addition to standard Termination language) Criteria: All Contracts over $10k
1. In the event of any default by the Consultant as described below, the City may, after giving ten (10) days’ written notice to the Consultant, terminate the Consultant’s right to proceed with the Work or any part of the Work in the City’s sole discretion. Events of default include:
a. Failure or refusal to prosecute the Work, or any separable part thereof, with such diligence as will ensure the completion within the time specified in the Contract, or any extension thereof, or failure to complete said work within such time. b. Filing of bankruptcy by the Consultant, or the making of a general assignment for the benefit of its creditors, or appointment of a receiver on account of Consultant’s insolvency without discharge of the receiver within ten (10) days after its appointment. c. Failure to make prompt payments to Subcontractors or suppliers. d. Persistent disregard of laws, ordinances, or the instructions of the City, or other substantial violation of any provision of the Contract.
2. In the event the right of the Consultant to proceed with the Work, or any portion thereof, has been terminated because of the default of the Consultant and the Consultant has been given ten (10) days’ notice to cure such fault and has not done so, the City may take over the Work and prosecute the same to completion by contract or any other method the City deems expedient, and may take possession of and utilize in completing the Work such materials, appliances, equipment and plant as may be on the site of the Work and necessary therefore. In such event, the Consultant and its sureties shall be liable for all damages including costs of managerial and administrative services, engineering, legal and other consultant fees, and liquidated damages sustained or incurred by the City.
3. Upon termination, the Consultant shall not be entitled to receive any further payment until the Work is finished. If upon completion of the Work the total cost to the City, including engineering, legal and other consultant fees, costs of managerial and administrative services, construction costs, and liquidated damages shall be less than the amount which would have been paid if the Work had been completed by the Consultant in accordance with the terms of the Contract, then the difference shall be paid to the Consultant in the same manner as the final payment under the Contract. If the total cost incurred by the City on account of termination of the Contract and subsequent completion of the Work by the City by whatever method the City may deem expedient shall exceed said amount which the Consultant would otherwise have been paid, the Consultant and its sureties shall be liable to the City for the full amount of such excess expense.
4. The rights and remedies of the City provided in this section are in addition to any of the rights and remedies provided by the law or under this Contract. ☒ Rights to Inventions Made Under a Contract or Agreement.
Criteria: Funding agreement (not applicable to FEMA)
(F) Rights to Inventions Made Under a Contract or Agreement. If the Federal award meets the definition of “funding agreement” under 37 CFR §401.2 (a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or 258
performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 CFR Part 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency. ☒ CLEAN AIR ACT
Criteria: All contracts over $150k
(G) Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251- 1387), as amended—Contracts and subgrants of amounts in excess of $150,000 must contain a provision that requires the non-Federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251-1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA).
The contractor agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act, as amended, 42 U.S.C. § 7401 et seq.
1. The contractor agrees to report each violation to the City of West Sacramento and understands and agrees that the City of West Sacramento will, in turn, report each violation as required to assure notification to the State of California, Federal Emergency Management Agency, and the appropriate Environmental Protection Agency Regional Office.
2. The contractor agrees to include these requirements in each subcontract exceeding $100,000 financed in whole or in part with Federal assistance provided by FEMA. ☒ FEDERAL WATER POLLUTION CONTROL ACT
Criteria: All contracts over $150k
1. The contractor agrees to comply with all applicable standards, orders or regulations issued pursuant to the Federal Water Pollution Control Act, as amended, 33 U.S.C. 1251 et seq.
2. The contractor agrees to report each violation to the City of West Sacramento and understands and agrees that the City of West Sacramento will, in turn, report each violation as required to assure notification to the State of California, Federal Emergency Management Agency, and the appropriate Environmental Protection Agency Regional Office.
3. The contractor agrees to include these requirements in each subcontract exceeding $100,000 financed in whole or in part with Federal assistance provided by FEMA. ☒ DEBARMENT AND SUSPENSION
Criteria: Over $25k
(H) Debarment and Suspension (Executive Orders 12549 and 12689)—A contract award (see 2 CFR 180.220) must not be made to parties listed on the governmentwide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549.
5. This contract is a covered transaction for purposes of 2 C.F.R. pt. 180 and 2 C.F.R. pt. 3000. As such the contractor is required to verify that none of the contractor, its principals (defined at 2 C.F.R. § 180.995), or its affiliates (defined at 2 C.F.R. § 180.905) are excluded (defined at 2 C.F.R. §180.940) or disqualified (defined at 2 C.F.R. § 180.935).
6. The contractor must comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C and must include a requirement to comply with these regulations in any lower tier covered transaction it enters into.
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7. This certification is a material representation of fact relied upon by the City of West Sacramento.
If it is later determined that the contractor did not comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C, in addition to remedies available to the City of West Sacramento, the Federal Government may pursue available remedies, including but not limited to suspension and/or debarment. The City will insure the Contractor and any lower participants are not debarred by checking the government’s System Award Management (SAM).
8. The bidder or proposer agrees to comply with the requirements of 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C while this offer is valid and throughout the period of any contract that may arise from this offer. The bidder or proposer further agrees to include a provision requiring such compliance in its lower tier covered transactions. ☒ BYRD ANTI-LOBBYING AMENDMENT 31 U.S.C. § 1352 (AS AMENDED) Criteria: All contracts require. Any contracts over $100k also require additional certification. (I) Byrd Anti-Lobbying Amendment (31 U.S.C. 1352)—Contractors that apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the nonFederal award.
Contractors who apply or bid for an award of $100,000 or more shall file the required certification (see Appendix A, 44 C.F.R Part 18 – Certification Regarding Lobbying). Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Each tier shall also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the recipient.
☒ RECORD RETENTION
Criteria: All contracts
In addition to the reports specified in this Agreement, Consultant shall retain the records required by the applicable provisions of 2 CFR § 200.333, no less than three (3) years after City's final payment to Consultant under this Agreement and provide the City with the reports required pursuant to 2 CFR §§ 200.328 and 200.343, and such other records and reports as the City may reasonably require in the administration of this Agreement. Consultant shall keep all other necessary books and records, including property, personnel, loan documentation and financial records, in connection with the operation and services performed under this Agreement, in accordance with 2 CFR §200.333
☒ NO OBLIGATION BY FEDERAL GOVERNMENT
Criteria: All contracts
The Federal Government is not a party to this contract and is not subject to any obligations or liabilities to the non-Federal entity, Consultant, or any other party pertaining to any matter resulting from the contract.
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CITY COUNCIL AGENDA REPORT
MEETING DATE: June 28, 2023 ITEM # 5
SUBJECT:
ROAD MAINTENANCE WORKSHOP AND CONSIDERATION OF ADOPTION OF RESOLUTION 23-41 ESTABLISHING A LIST OF
FISCAL YEAR 2023/24 PROJECTS FUNDED BY SENATE BILL 1 (SB1):
THE ROAD REPAIR AND ACCOUNTABILITY ACT
INITIATED OR REQUESTED BY: REPORT COORDINATED OR PREPARED BY:
[ ] Council [x] Staff
[ ] Other
Gary Predoehl, Capital Improvement Manager
Capital Projects Department
ATTACHMENT [x] Yes [ ] No [ ] Information [ ] Direction [x] Action
OBJECTIVE
The objective of this report is to provide a workshop on the City’s Road Maintenance Program and to facilitate City Council consideration of Resolution 23-41 establishing the Fiscal Year 2023/24 list of projects to be funded with the State Road Maintenance and Rehabilitation Account (RMRA/SB1) revenues and authorizing staff submission of the list to the State of California Transportation Commission (CTC).
RECOMMENDED ACTION
Staff respectfully recommends that the City Council adopt Resolution 23-41 establishing and approving the list of FY 2023/24 projects to be funded with the State Road Maintenance and Rehabilitation Account (RMRA/SB1) revenues and authorize staff to submit the list to the State of California Transportation Commission (CTC).
BACKGROUND
Senate Bill 1 (SB1), the Road Repair and Accountability Act of 2017, was passed by the Legislature and signed into law by the Governor in April 2017 to address the significant statewide multi-modal transportation funding shortfalls. SB1 includes accountability and transparency provisions that will ensure the residents of California are aware of the projects proposed for funding in each community and which projects have been completed in each fiscal year. In order to comply with this provision, the City must annually establish a list of all projects proposed to receive funding from the Road Maintenance and Rehabilitation Account (RMRA) created by SB 1.
The list must include a description and the location of each proposed project, a proposed schedule for the project's completion, and the estimated useful life of the improvement.
In order to receive the SB1 funds for FY 2023/23, the City must submit a list of projects, approved by the Council, to the State Transportation Commission (CTC) by July 1, 2023. If the City does not submit the list by the due date, funds may be redistributed to other agencies.
ANALYSIS
The estimates for past and future SB1 revenues and the actual SB1 revenues received are detailed in Table 1 below:
TABLE 1 – SB1 REVENUES
SB1 Revenues
Fiscal Year (FY), Jul 1 to Jun 30 Estimated Actual YTD
2017-2018 $ 198,834 $ 198,834
2018-2019 $ 920,000 $ 928,664
2019-2020 $ 957,566 $ 968,412
2020-2021 $ 962,095 $ 966,214
2021-2022 $1,053,674 $1,252,323
2022-2023 $1,145,941 $ 775,736
2023-2024 $1,306,143
Total $6,544,253 $5,090,183
Note: Actual revenues for 2022-2023 include receipts through April 25, 2023. 261
SB1 RMRA Project List
June 28, 2023
The “Actual SB1 Expenditures” are detailed in Table 2 below:
TABLE 2 – SB1 EXPENDITURES (THROUGH FY 2022/23)
Project Actual SB1
Expenditure
Fiscal Year of
Expenditure
Pavement Management System (CIP 10046) $50,000 2017-2018 State Streets Pavement Rehab Design (CIP 15042) $100,000 2017-2018 2018 Pavement & Striping (CIP 15041) $250,000 2017-2018 Targeted Traffic Operations Improvements (CIP 16011) $100,000 2019-2020 State Streets Pavement Rehab (CIP 15042) $500,000 2019-2020 Southport Parkway Pavement Rehab Project (CIP15046) $250,000 2019-2020 Targeted Traffic Operations Improvements (CIP 16011) $100,000 2020-2021 State Streets Pavement Rehab (CIP 15042) $1,500,000 2020-2021 State Streets Pavement Rehab (CIP 15042) $1,000,000 2021-2022 Port Area Infrastructure & Complete Streets Project (CIP 15046) – Formerly known as Southport Parkway
Pavement Rehab Project and Industrial Blvd & Harbor
Blvd Pavement Rehab Project.
$250,000 2021-2022
State Streets Pavement Rehab (CIP 15042) $1,000,000 2022-2023 Total $5,100,000
Notes:
1. An “Actual SB1 Expenditure” is defined as the transfer of SB1 funds from the SB1 Fund (Fund 203) to the specific project account in accordance with the Council-approved CIP SB1 appropriation for that project.
2. Those projects identified above in italics are completed projects.
The SB1 revenues through the end of FY 2022/23 are estimated at $5,460,388 (See Table 1). Of this amount, $5,100,000 will be expended through FY 2022/23 (See Table 2). If the actual revenues for fiscal years 2017/18, 2018/19, 2019/20, 2020/21 and 2021/22 are added to the estimated revenues for 2022/23 and 2023/24, the estimated revenues through FY 2023/24 total $6,766,531 (see Table 1). The estimated total revenues ($6,766,531) less the amount already expended ($5,100,000) leaves approximately $1,666,531 for future expenditures through FY 2023/24. Table 3 illustrates the City’s current plan to expend both the current balance of SB1 funds within the identified project accounts for 2019/20 through 2022/23 and estimated future revenues to be received in FY 2023/24.
TABLE 3 – SB1 EXPENDITURE PLAN
The CTC SB1 Local Streets and Roads Program operates on a yearly fiscal cycle. In conformance with the provisions of the program, cities and counties are required to annually adopt a project list and resolution to secure SB1 Expenditure Plan
Project Total 2019/20 2020/21 2021/22 2022/23 2023/24
State Streets Pavement Rehab (CIP
15042)
$5,000,000 $500,000 $1,500,000 $1,000,000 $1,000,000 $1,000,000 Port Area Infrastructure & Complete
Streets Project (CIP 15046) –
Formerly known as Southport
Parkway Pavement Rehab Project
(CIP 15046) and Industrial Blvd &
Harbor Blvd Pavement Rehab
Project (CIP 15049)
$500,000 $250,000 $250,000
Carryover to 2024/25 $666,531 $666,531
Total $6,166,531 $750,000 $1,500,000 $1,250,000 $1,000,000 $1,666,531 262
SB1 RMRA Project List
June 28, 2023
the eligible funds. Projects that carry over from year to year must be relisted on each year's project list, irrespective of prior annual approvals.
The recommended action does not appropriate funds to the projects. Appropriation of funds for FY 2023/24 will be requested through the current Capital Improvement Program budget process at which time the City has the flexibility to shift funds between projects and/or to appropriate funds to other projects that meet the SB1 criteria.
SB1 affords cities and counties flexibility to deviate from a project list in any given fiscal year should local priorities/circumstances change. Any deviations from a project list in a given fiscal year will be captured through the next annual expenditure report to the CTC.
Environmental Considerations
This action is not a project that is subject to CEQA because it is not an activity that may cause either a direct or reasonably foreseeable indirect physical change in the environment. (Pub. Resources Code, § 21065; CEQA Guidelines§§ 15060(c), 15378(a).) Each project identified herein will receive individual CEQA analysis and documentation during its development phase.
Commission Recommendation
N/A
Strategic Plan Integration
The recommended action will ensure the City of West Sacramento receives its share of SB1 funding to plan for and maintain one of its most valuable assets, its roadway network. The roadway network serves a variety of land uses including residential, institutional, commercial and industrial that contribute to its economic well-being. This is consistent with West Sacramento's mission to provide Quality City Infrastructure and Facilities and to support a Strong, Diverse Local Economy.
Alternatives
The Council may:
1. Approve the recommended action as stated above.
2. Approve the recommended action with modifications. Staff does not recommend modifications that will require staff to return to Council for approval as the deadline to submit an approved list to the CTC is July 1, 2023.
3. Council may choose to not approve the recommended action and the associated project list. Staff does not recommend this because failure to submit the list by July 1, 2023, may result in the loss of approximately $1,300,000 in SB1 funding for fiscal year 2023/24.
Coordination and Review
This report was prepared by the Capital Projects Department in coordination with and review by the Finance Department.
Budget/Cost Impact
The City must submit the list of projects to be funded with the State Road Maintenance and Rehabilitation Account (SB1) funds to the CTC by July 1, 2023. Failure to do so will result in the possible loss of approximately $1,300,000 in FY 2023/24 that the City could use to repair and maintain its streets.
ATTACHMENT
1. Resolution 23-41
263
Attachment 1
RESOLUTION 23-41
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST SACRAMENTO ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2023/24 FUNDED BY SB1:
THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
WHEREAS, Senate Bill 1 (SB1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017), was passed by the Legislature and signed into law by the Governor, in April 2017, to address the significant multi-modal transportation funding shortfalls statewide; and WHEREAS, SB1 includes accountability and transparency provisions that will ensure the residents of the City of West Sacramento are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and WHEREAS, the City of West Sacramento must annually adopt by resolution a list of projects proposed to receive fiscal year funding from the Road Maintenance and Rehabilitation Account (RMRA) created by SB1, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and
WHEREAS, the City of West Sacramento intends to use the SB1 funds in accordance with the Road Repair and Accountability Act of 2017 and abide by the mandated eligibility and reporting requirements; and
WHEREAS, the City of West Sacramento, will receive an estimated $1,306,143 in SB1 funding in Fiscal Year 2023/24; and
WHEREAS, this is the seventh year in which the City of West Sacramento is receiving SB1 funding and this funding will enable the City of West Sacramento to continue essential road maintenance and rehabilitation projects, safety improvements, and increasing access and mobility options for the traveling public that would not have otherwise been possible without SB1; and
WHEREAS, the City of West Sacramento has undergone a public process to ensure public input into our community’s transportation priorities and the resultant project list; and WHEREAS, the City of West Sacramento used a Pavement Management System to develop the SB1 project list to ensure revenues are being used on the most high-priority and cost effective projects that also meet the community’s priorities for transportation investment; and WHEREAS, the funding from SB1 has helped and will continue to help the City of West Sacramento maintain and rehabilitate its streets and add active transportation infrastructure throughout the City; and
WHEREAS, the SB1 project list and overall investment in our local streets and roads infrastructure with a focus on basic maintenance and safety, investing in complete streets infrastructure, and using cutting-edge technology, materials and practices, will have significant positive co-benefits statewide.
NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of West Sacramento, as follows:
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Resolution 23-41
1. The following list of a single project is funded partially or in whole with FY 2023/24 Road Maintenance and Rehabilitation Account (SB1) revenues. The following project is being relisted from a previous year because it has not yet been completed and because it will be utilizing FY 2023/24 Road Maintenance and Rehabilitation Account revenues. With the relisting of this project in the adopted fiscal year resolution, the City is reaffirming to the public and the State its intent to fund this project partially or in whole with Road Maintenance and Rehabilitation Account (SB 1) revenues:
a) Project Title: States Streets Pavement Rehabilitation (CIP 15042) Originally listed: FY 2017/18
Description: Rehabilitate the local street network including pavement rehabilitation, ADA accessibility upgrades and storm drainage repairs.
Location: Limits of the project include the area bounded by Park Blvd, Stone Blvd, Jefferson Blvd and 15th Street
Estimated Useful Life: 20 years
Anticipated Project Schedule:
Phase 1 Construction: Sep 2023 - March 2024
2. The City Council hereby finds that the facts set forth in the recitals to this Resolution are true and correct and establish the factual basis for the City Council’s adoption of this Resolution.
3. This Resolution shall take effect immediately upon its adoption.
PASSED AND ADOPTED by the West Sacramento City Council, this 28th day of June 2023, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Martha Guerrero, Mayor
ATTEST:
Jennifer Cusmir, City Clerk
265
CITY COUNCIL AGENDA REPORT
MEETING DATE: June 28, 2023 ITEM # 6
SUBJECT:
CONSIDERATION OF RESOLUTION 23-57 ADOPTING THE OPERATIONS &
MAINTENANCE (O&M) AND CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGETS FOR FISCAL YEARS 2023/24 AND 2024/25
INITIATED OR REQUESTED BY: REPORT COORDINATED OR PREPARED BY:
[ ] Council [X] Staff
[ ] Other
Roberta Raper, Director
Finance Department
ATTACHMENT [X] Yes [ ] No [ ] Information [ ] Direction [X] Action
OBJECTIVE
This report presents an overview of the City’s proposed Operations & Maintenance (O&M) budget and Capital Improvement program (CIP) budget for Fiscal Years 2023/24 and 2024/25, the revised Authorized Positions List (APL) and revised pay schedule effective July 1, 2023 for the City Council’s consideration.
RECOMMENDED ACTION
Staff respectfully recommend that the City Council:
1. Adopt Resolution 23-57 approving the operations and maintenance (O&M) budget and Capital Improvement Program (CIP) budgets for FYs 2023/24 and 2024/25;
2. Approve the revised ARPA Spending Plan;
3. Approve the amended and updated salary schedule; and
4. Approve the amended Authorized Position List.
BACKGROUND
The City Council held a workshop on the proposed O&M and CIP budgets for FYs 2023/24 and 2024/25 on May 17, 2023. At that meeting, a presentation by staff provided background information on the budget process, discussed the General Fund projections and the City’s fiscal position, and provided an overview of proposed O&M budget and CIP project appropriation requests for the upcoming two fiscal years.
Since that meeting, staff have revisited the budget proposals, updated General Fund projections, updated the City’s cost allocation model, and made necessary adjustments to develop the final proposed budget for Council consideration at tonight’s meeting. The report provided at the budget workshop included detailed pages for all supplemental budget requests. This report will focus on the changes made since the workshop.
Pursuant to City Personnel Rules, Section 3.4, each position in the City is required to be assigned to an appropriate classification. For each classification, a written description of the classification is required to be prepared by the City Manager and approved by the City Council. The description must include the official title of the classification and the minimum qualifications required for admission in the classification. When new classifications are added or changes in duties and responsibilities or qualifications for existing classifications are required, the City Council must approve such descriptions.
The pay schedule establishes the monthly and annual salary ranges for all regular authorized positions as well as the pay schedule for the Mayor, City Council members, and all extra help positions in the City. CalPERS requires the City to bring updated pay schedules to the City Council whenever there are changes to the salary ranges or job titles. CCR 570.5 specifies the required elements necessary to meet the definition of a publicly available pay schedule. For purposes of determining the amount of “compensation earnable” pursuant to GC sections 20630, 20636, and 20636.1, the payrate shall be limited to the amount listed on a pay schedule that meets all of the following requirements.
1. Has been duly approved and adopted by the employer’s governing body in accordance with requirements of applicable public meetings laws;
2. Identifies the position title for every employee position;
3. Shows the payrate for each identified position, which may be stated as a single amount or as multiple amounts within a range;
4. Indicates the time base, including, but not limited to, whether the time base is hourly, daily, bi-weekly, monthly, bi-monthly, or annually;
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5. Is posted at the office of the employer or immediately accessible and available for public review from the employer during normal business hours or posted on the employer’s internet website;
6. Indicates an effective date and date of any revisions;
7. Is retained by the employer and available for public inspection for not less than five years; and
8. Does not reference another document in lieu of disclosing the payrate.
All eight (8) requirements must be met in one salary schedule for each member’s pay, for CalPERS to approve the pay amount as payrate and reportable compensation earnable.
Relatedly, the City Council considers and approves a list of authorized positions each fiscal year as part of the budget process. The Authorized Position List identifies the number of positions and their respective classification titles by budget unit. Staff must bring an updated APL to the City Council for approval whenever there are changes to the number(s) of positions or budget unit(s).
ANALYSIS
The details of the supplemental and CIP budget requests were included in attachments to the report presented to Council at the Budget Workshop on May 17th, including individual decision packages and project detail sheets which provided narrative explanations and justifications for every supplemental budget request, along with alternatives considered and consequences of not funding them. These detailed pages were intended to provide Council with sufficient information to be able to make decisions and provide feedback on the various budget requests. As this report is focused on the changes since the workshop, detailed pages are only included for those requests that have either been added or revised since the May 17th workshop. The information below provides more information on what is included in each attachment to provide the Council and citizens information necessary to be able to efficiently review this report and the proposed budgets for Fiscal Years 2023/24 and 2024/25.
Attachment 1 provides a summary of the changes to the proposed budget since the budget workshop held with Council on May 17th. Attached to that summary table are the detailed pages for each new or revised request.
Attachment 2 provides a summary of the supplemental O&M and CIP budget requests by fund. This summary includes the requests presented to Council at the Budget Workshop as well as the new/revised requests detailed in Attachment 1.
Attachment 3 provides budget and actual information for each of the City’s major operating funds which house City staff. These summaries provide the FY 2021/22 actuals, current year (FY 2022/23) budget and projections, and proposed budgets by category for each of the next two fiscal years, as well as beginning fund balance, annual surplus/(deficit), and ending fund balance for each major operating fund to provide Council with a historical view of activity for each fund in comparison to the proposed budgets for each of the next two fiscal years.
Attachment 4 provides a summary of budget requests proposing use of the City’s transactions and use tax measure funds (Measures K, E, V, and N). Included in this attachment is a table for each tax measure showing the inception-to-date revenues, expenses by category, annual funding targets, and proposed budget requests under each category.
Attachment 5 provides a listing of proposed position changes including new positions, position reclassifications, eliminated positions, unfunded positions, and positions proposed to transfer from one fund to another. These changes were reviewed in detail at the budget workshop.
Attachment 6 provides the revised Authorized Position Listing (APL) which includes the changes proposed in Attachment 5.
Attachment 7 provides the revised salary schedule effective July 1, 2023.
Attachment 8 is the Resolution adopting the proposed O&M and CIP budgets. Attached to the Resolution are Exhibits which provide the total proposed revenues, expenditures, beginning and ending fund balances for each fund, a summary of the supplemental O&M budget requests, a summary of the CIP budget requests, and the revised American Rescue Plan Act spending plan. These are the budget items the Council is considering for adoption at this time.
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Resolution 23-57 Adopting the FYs 2023/24 and 2024/25 O&M and CIP Budgets June 28, 2023
Changes Since Council Budget Workshop
There are a few changes to the budget presented for adoption tonight from what was presented to Council at the Budget Workshop on May 17th. A full accounting for changes proposed since the presentation at the budget workshop in May is included as Attachment 3. Some of the more notable changes are:
Updated the American Rescue Plan Act Spending Plan to include only the obligated and spent amounts for the infrastructure projects, including the Corp Yard Phase II, City Hall HVAC Replacement, and Police Department Improvement projects. ARPA funds removed from those projects are proposed to be replaced by other funding sources, primarily one-time General Fund. Reallocated the appropriations from Water and Sewer funds for the SCADA Upgrade project. Updated projected General Fund revenues, including ICAP revenues based on the newly calculated ICAP rate.
Updated the cost allocation plan transfers to include the proposed supplemental budget requests. Added funds for ineligible federal expenditures to close out the West Capitol Avenue Road Rehabilitation project.
Added funds to the strategic communications budget, PBID/TID exploration proposal, the Online Utility Billing proposal, and the Timecard and Travel systems replacement proposal to more conservatively budget for these technology system implementations.
New requests to cover increases in the janitorial contract, increase in the cost of chemicals for the Water Treatment Plant, and matching funds for COVID-19 FEMA claims. Added one Senior Project Manager position in Capital Projects that was inadvertently left out of the original labor budget.
Corrected funding requests for several CIP projects from one year to another to ensure funding is available when it is anticipated to be expended. We essentially swapped funding between years 1 and 2 depending on when each project is planned to commence work.
The remainder of this report includes summaries of other major components of the budget proposal.
Summary of Fiscal Condition
The budget workshop report discussed recent economic factors impacting the two-year budget, including significant increases in costs due to inflation, PERS investment losses, and insurance premium increases as well as impacts to revenues, including a decline in the housing market and potential threat of recession. It also discussed the measures taken by staff to align the base O&M budgets with historical trends and eliminate unnecessary appropriations. To balance the budget and to create additional capacity to fund Council strategic plan priorities, including employee compensation, operational gaps, deferred maintenance, and necessary infrastructure projects, staff made several proposed changes to the budget, including moving reserve contributions to one-time funds and drawing down on OPEB trust contributions to fund pay-go retiree health expenses.
The overall direction from City Management to departments in developing the proposed budget incorporated the following:
Any requests for ongoing General Funds should directly address a gap in one of the City’s operations departments, including the Police Department, Fire Department, Public Works Operations and Maintenance Department, and Parks and Recreation Department (specifically, in the Parks Maintenance Division).
As appropriate and as funding is available, expenses for items currently funded under the General Fund should be directed to other funds in order to increase ongoing General Fund capacity. Operations departments were asked to provide summary information on their current status and staffing levels, an assessment of where those levels should be to meet current needs in the city, and a projection of where staffing levels and other department resources need to be to meet projected growth needs. This information is being compiled and will be used to inform an update to the City’s General Fund Sustainability Strategy, which will provide the Council with recommendations that may include shifting or reducing General Fund expenses and increasing revenue to the City that could be used to address these operational gaps. An update on this strategy will provided to the Council at a future meeting.
In furtherance of the effort to create General Fund capacity in order to address long-term operational gaps, this budget proposal includes a few measures to begin addressing this issue, including shifting expenses and transferring positions which are eligible for funding from other sources to other funds and limiting the number of 268
Resolution 23-57 Adopting the FYs 2023/24 and 2024/25 O&M and CIP Budgets June 28, 2023
ongoing general fund requests to those which directly fund necessary expenses and/or address existing operational gaps.
Proposed Budget
The supplemental requests and capital project appropriation requests total approximately $54.6 million in overall City funding sources over the next two years, a $3 million increase from the budget workshop (made up primarily of the $2 million increase in the Corp Yard project). Capital project funding of $43.3 million is requested, along with $7 million for one-time O&M uses and $2.6 million in ongoing annual expenses across all funds. The following chart provides a visual of total budget requests by type of request.
Capital Improvement Program (CIP)
The final proposed CIP appropriations total $43.3 million in City funding sources leveraging $15.7 million in external funding (not including ARPA funds) for various capital improvement projects. The majority of projects proposed to be funded in the next two years are transportation related projects ($18.1 million), including $14 million in road rehabilitation and improvement projects in various stages of planning, design, and construction.
A separate presentation specifically focused on transportation projects is planned for the June 28th Council meeting. Changes to CIP budget proposals since the budget workshop include:
The addition of $2.0 million in ARPA funds allocated to the Corporation Yard Phase II project. This addition is offset by other proposed changes in ARPA funded projects which are discussed later in this report.
The addition of $325,000 in funding for the West Capitol Avenue Road Rehabilitation project recently completed. Some project expenses were ultimately ineligible for grant funds allocated to the project.
Staff is proposing the use of Traffic Impact Fee funds for this gap.
The table and chart below provide more information as to the proposed CIP project budgets by project type:
CIP Requests (External/Grant Funding)
CIP Requests (City Funding Sources)
One-Time O&M Requests
Ongoing Requests
$- $5 $10 $15 $20 $25 $30
FY 2023/24 FY 2024/25
Budget Requests by Type
Millions
Project Type FY 2023/24 FY 2024/25
Economic Development 394,077 -
Municipal Facilities 838,648 150,000
Sewer System Infrastructure 1,941,737 750,000
Water System Infrastructure 5,267,263 9,725,000
General Utility Infrastructure $ 500,000 $ 4,500,000
Park Improvements 8,296,737 8,596,600
Transportation 9,183,567 8,933,100
TOTAL $ 26,422,029 $ 32,654,700
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Resolution 23-57 Adopting the FYs 2023/24 and 2024/25 O&M and CIP Budgets June 28, 2023
Supplemental O&M Budget
Supplemental O&M appropriation requests propose to reduce ongoing General Fund expenditures by $0.6 million annually by transferring costs to other funds as appropriate. Supplemental requests include $7.0 million in one-time funding across all funds, and $2.6 million in ongoing annual appropriations. Changes to the base (status quo) O&M budget includes the addition of Council approved ongoing appropriations for the Project Homekey staff in Measure E fund ($15,000), the inclusion of an inadvertently omitted position in the original labor budget ($182,796), $150,000 in matching funds for COVID-19 related expenses determined to be ineligible for FEMA reimbursement, and several increases to decision package requests, including the strategic communications budget, PBID/TID exploration, Online Utility Billing, Timecard and Travel System implementations, and janitorial contract cost increases. These changes are detailed in Attachment 1 which includes a detailed page of information related to each request.
Position Changes
Overall, the budget requests would add twelve new positions, eliminate three existing positions, and maintain two positions unfunded, for a net impact of seven additional full-time employees (FTE) over the two-year budget period. It is notable that the changes proposed to the total number of authorized positions will result in a total FTE count of 424.05 (including seven unfunded positions) which is nearly recovered to the FTE count in FY 2008/09 (422) prior to the Great Recession. Recovering to pre-recession staffing levels overall is nothing to be taken lightly, however, the City’s population has grown significantly, and operational staffing has failed to maintain pace with the growth and demand for services. For that reason, the positions proposed in this budget for the General Fund are limited to positions which will directly fill some of the operating gaps, primarily in the Parks & Recreation department. While this is progress, the gaps are many, and a report outlining these operational gaps and proposed strategies for addressing them will be discussed with Council in much more detail at a future Council meeting. The only changes made to proposed position requests since the budget workshop is a reallocation of costs for the Landscape Inspector position and the Retired Annuitant CFD Support position between General Fund, Lighting & Landscape, and Community Facility District cost centers based on level of service the positions are anticipated to provide to each distinct area.
Attachment 5 provides the details of the position related requests by category.
The proposed personnel-related changes affect the City’s job classifications, job classification descriptions, Classification Plan and Authorized Position List, which also require City Council approval:
Economic Development
Municipal Facilities
Sewer System Infrastructure
Water System Infrastructure
General Utility Infrastructure
Park Improvements
Transportation
$- $2 $4 $6 $8 $10 $12 $14 $16 $18 $20
CIP by Project Category
Millions
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Resolution 23-57 Adopting the FYs 2023/24 and 2024/25 O&M and CIP Budgets June 28, 2023
The pay schedule (Attachment 7) reflects changes to salary ranges as follows:
Add salary range: Parking Manager
Add salary range: Landscape Inspector/Senior
Title change Civil Engineer Series (Junior/Assistant/Associate/Senior) to Engineer Series (Junior/Assistant/Associate/Senior)
Title Change Application Support Specialist to Technical Support Specialist I/II and add salary range Title Change Information Technology Specialist to Information Technology Specialist I/II and add salary range
Add salary range: Community Investment Planner Series (Assistant/Associate) The Authorized Position List (Attachment 6) reflects the proposed changes detailed in Attachment 5. The proposed changes increase the overall size of City government to 424.05 FTE.
American Rescue Plan Federal COVID Relief Funds
Congress has allocated Coronavirus Local Fiscal Recovery Funds to all cities in California through the American Rescue Plan adopted in 2021. The City of West Sacramento was allocated just under $11.8 million in ARPA funds which were received in two equal tranches in May 2021 and May 2022. These funds were intended to cover eligible pandemic related expenses, lost revenues based on the calculation methodology included in the Interim Final Guidance released by the U.S. Treasury in 2021, and certain water, sewer, and broadband related infrastructure projects.
In January 2022, U.S. Treasury released Final Guidance on the use of ARPA funds which allowed for every agency allocated ARPA funds to use the first $10 million, or their lost revenue calculation, whichever is greater, toward general government purposes. That guidance also revised the spending timeframe and provided that funds must be “obligated” by December 31, 2024 and fully expended by December 31, 2026. The federal definition of “obligated” is that funds must be encumbered by contract, order, or subaward or otherwise legally required to be paid to a third party.
The City Council adopted the initial ARPA spending plan in July 2022. Shortly after the ARPA spending plan was adopted by Council, discussions began at the federal level to claw back unobligated funds. While the funds were appropriated or budgeted for specific uses, they are not considered “obligated” until a contract or order is in place to pay a vendor, or a subaward in place with a nonprofit or other organization. Given that the federal procurement process is extremely cumbersome, it has taken some time to get these funds obligated. Also, since some of the projects required design first, the construction portion of the funds would not be obligated until after designs are complete and another federally compliant solicitation process completed for the project’s construction phase.
The Corp Yard project, for one, was bid out once unsuccessfully and required adjustments to the scope and another competitive solicitation before ARPA funds could be obligated. Additionally, the federal requirements for purchasing a motel would have required months of additional work before that transaction could be completed, and the homeless population housed under the County’s Project RoomKey program were subject to a lease that was going to expire before the new motel could be purchased. For these reasons, the ARPA spending plan has been amended. The motel purchase was approved by Council earlier this year using local funds (General Fund and Measure E funds) to ensure that transaction could be closed by June 2023 so the individuals housed under the County’s Project RoomKey program may be transitioned to new housing before the County’s lease expires.
To utilize the $2.6 million in ARPA funds no longer allocated to the motel purchase, the Council approved two new positions dedicated to the Project HomeKey facilities for property management and facility maintenance which are considered “obligated” now that the positions are hired. In order to show funds expended, the onetime MOU bonuses approved by Council since February 2022 were also funded using ARPA funds and have been reported as spent in the last quarterly federal reporting.
ARPA funds allocated to infrastructure projects which will not be spent or obligated by the end of June 2023 are proposed to be reallocated to other purposes with those funds replaced by other funding sources. Exhibit D to the resolution provides the revised ARPA spending plan compared to the originally approved plan, along with notes as to how the funding amounts were determined. Any funds removed from projects in the revised spending plan are proposed to be replaced by other funding sources, primarily the General Fund. The result of the proposed revisions to the spending plan is that 100% of ARPA funds will be reported as spent or obligated in the next quarterly report to the federal government, protecting those funds from claw back in the future.
Major Fund Summaries
The majority of City funds are special revenue, debt, capital, and enterprise funds for which revenues received are legally restricted and may only be used for specific and specialized purposes. For those funds, the City has little discretion on how to spend the funds and must use them according to legal, regulatory, or granting authority 271
Resolution 23-57 Adopting the FYs 2023/24 and 2024/25 O&M and CIP Budgets June 28, 2023
requirements. This section includes summaries of proposed appropriations in funds for which Council has more discretion on spending, and those which are of importance to Council from a policy perspective (e.g., tax measures).
General Fund (101 & 107):
Attachment 3 provides a summary of the General Fund and One-Time General Fund O&M proposed budgets. The General Fund expects revenues of $73 million to cover $72.2 million in expenses in the current fiscal year, leaving a slight surplus of $800,000 for the fiscal year ending June 30, 2023. The $800,000 surplus transfers to the One-Time General Fund and becomes available to fund one-time uses in the next two years. The one-time fund balance in the General Fund after that transfer and prior to considering supplemental budget requests is $11.6 million.
The General Fund has total one-time requests of $8.7 million over the two fiscal years, including $4.9 million in CIP project requests, including $2.3 million in funding toward transportation projects, and $3.8 million in one-time O&M requests. True to the intent to create ongoing capacity within the General Fund for employee compensation, operational gaps, infrastructure maintenance, and other City Council Strategic Plan priorities, the budget proposals anticipate reducing annual general fund expenditures by $597,114, freeing up capacity for other ongoing annual needs and operational gaps.
Changes since the budget workshop include: updated revenues and expenditure projections in the General fund, including an update to the expected ICAP revenues (indirect cost allocation recovery for labor charged to capital projects) based on the updated ICAP rate for FY 2023/24; added a position inadvertently omitted from the original labor budget ($182,796); and updated costs for decision package requests, including an additional $100,000 in one-time funds for the strategic communications contract and $50,000 for PBID/TID exploration.
After funding proposed requests, the General Fund is projected to have a surplus of $2.4 million in FY 2023/24 and $3.5 million in FY 2024/25 and an ending balance of $6.8 million. General Support Services Fund (104):
Total requests for the General Support Services Fund are $887,600 in one-time requests and approximately $423,000 in ongoing annual costs. These costs are allocated to all funds based on the approved methodology which allocates costs based on the scale of services provided to each function, and approximately half of those costs are ultimately allocated to the General Fund. Changes since the budget workshop include increases to the cost estimates for the technology implementation projects and an increase in janitorial contract costs.
Community Investment Fund/Measure G (106):
Total one-time budget requests for the Measure G fund are $1.8 million, primarily for the small business accelerator program, and a decrease in annual appropriations of $473,542 due to eliminating the transfer to the General Fund to support Planning Division costs. This fund is projected to have an ongoing annual surplus of $3.7 million and a fund balance of $8.6 million at the end of the two-year budget period. There are no changes to supplemental requests for this fund.
Measure K (108):
There are CIP projects requesting a total of $1.2 million in Measure K funding over the two-year budget period ($1.0 million to road projects), along with $172,841 in ongoing costs to fund the recently added facility maintenance worker for the recreation center. The Measure K fund is anticipated to end with a planned use of fund balance of $209,932 in FY 2023/24 for capital projects, a surplus of $164,151 in FY 2024/25, and an available fund balance of $554,317 at the end of the two-year budget period. The Measure K proposed budget by category is included in Attachment 4. There are no changes to supplemental requests for this fund.
Measure E (110):
Funding of $3.2 million is requested from Measure E over the two-year budget term to fund capital projects including $3.1 million in road rehabilitation projects. Additionally, $200,000 is requested to fund the purchase of park maintenance equipment. Ongoing appropriations of approximately $106,000 are requested to fund a new trails groundskeeper position and strategic communications contract. The Measure E fund is projected to have an annual ongoing surplus of over $1.8 million and an ending balance of $1.2 million at the end of the two-year period. The Measure E proposed budget by category is included in Attachment 4. A Council approved budget appropriation of $15,000 toward ongoing vehicle 272
Resolution 23-57 Adopting the FYs 2023/24 and 2024/25 O&M and CIP Budgets June 28, 2023
and supplies costs for the new positions dedicated to Project Home Key was inadvertently omitted from the budget workshop and has been added to the Measure E budget presented with this document. Measure N (111):
Measure N has one-time requests totaling $312,070, including $82,070 toward the Sidewalks & Transportation Equity Program (STEP) project, $65,000 annually for the next two years to subsidize EV charging rates, and $50,000 annually toward the cultural events fund. Ongoing appropriations of $500,000 in year 1 and $1,000,000 in year 2 are requested to fund a small business accelerator program.
This fund is anticipated to end the two-year period with an available balance of $6.9 million. The Measure N proposed budget by category is included in Attachment 4. There are no changes to supplemental Measure N requests since the workshop.
Traffic Impact Fee Fund (205):
Since the budget workshop, a funding gap was identified in the recently completed West Capitol Avenue Road Rehabilitation project. While reconciling project costs and developing reimbursement requests for the various grant funds allocated to the project, some expenditures were deemed to be ineligible under the grants. Additionally, there was a slight budget overage once all invoices and labor allocations were processed, resulting in an additional need of $325,000 to close out the project. This budget proposes TIF funding to cover this gap. The TIF fund is projected to end the two-year period with $6.6 million available, before considering any impact fee revenues to be collected over the two-year budget period. General Facilities Fund (208):
The changes to the proposed ARPA spending plan include a reduction in ARPA funds allocated to several infrastructure projects, including the City Hall HVAC Replacement project and the Police Department Improvement Project. This budget proposes $1.0 million in General Facilities Fund dollars to fill a portion of the gap in funding for HVAC project and replaces $675,000 in ARPA funding for the Police Department Improvement project. This fund is expected to have a balance of $1.4 million at the end of the two-year budget period after funding these requests.
General Rehab & Replacement Fund (270):
The remaining funding gap and the additional $500,000 in funds needed for the City Hall HVAC Replacement project are proposed to be funded using $2.1 million in General Rehab & Replacement funding, leaving $32,508 remaining in the fund if no additional contributions are made. It is recommended to close out this fund and develop policy around funding and uses of the General Facility and General Equipment Funds for these purposes.
The impacts of the requests for each fund are provided in the attached Fund Summaries (Exhibits A and B to the Resolution), as well as in the summary of supplemental O&M requests (Exhibit C) and the summary of capital project funding requests (Exhibit D).
The proposed budget funds several necessary projects, putting an emphasis on road rehabilitation projects which have lacked necessary funding in previous years. This is an aggressive budget that begins to address operational gaps but doesn’t nearly free up sufficient capacity to fund all of Council’s priorities and shore up the deficits in operational and public safety departments. Staff continues to identify and summarize the operational gaps, impacts, and needs and to develop a proposed strategy to address those needs. The report will be presented to Council at a workshop in a future meeting.
Environmental Considerations
This action is not a project that is subject to CEQA because it is not an activity that may cause either a direct or reasonably foreseeable indirect physical change in the environment. (Pub. Resources Code, § 21065; CEQA Guidelines §§ 15060(c), 15378(a).)
Commission Recommendation
Not applicable.
Strategic Plan Integration
The City’s mission includes a City government that is financially sound and provides quality services to its residents and visitors. The adoption of a balanced budget that provides necessary services to the community furthers this overall goal.
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Resolution 23-57 Adopting the FYs 2023/24 and 2024/25 O&M and CIP Budgets June 28, 2023
Alternatives
1. The City Council may adopt the budget as presented; or
2. The City Council may modify the budget and adopt the budget as modified; or
3. The City Council may direct staff to make changes to the recommended budget and return to Council at a later date.
Alternative 3 is not recommended as no City funds may be spent without Council authorization and City staff and emergency services, including Police, Fire, Utilities, etc. must continue to operate and will need a budget in place on or before July 1, 2023 in order to do so.
Coordination and Review
This information in this report was coordinated with each City department throughout the budget development process. The final report was coordinated with and reviewed by the City Manager.
Budget/Cost Impact
The budget and the potential decisions therein are the subject of this report. The attachments to the Resolution along with the other attachments to this report provide the budget and financial impacts by funding source of the actions being considered today. Exhibits A and B to Resolution 23-57 (Fund Budget Summaries) provide the impacts for each fund based on the projections for FY 2022/23 and the proposed budgets for Fiscal Years 2023/24 and 2024/25 as well as the projected available balance for each fund.
ATTACHMENTS
/May 17, 2023 Budget Workshop Agenda Report and Attachments (Item #17) https://meetings.cityofwestsacramento.org/OnBaseAgendaOnline/Meetings/ViewMeeting?id=150&doctype=1
1. Table of Changes since Budget Workshop
2. Supplemental Budget Requests Summary
3. Major Operating Fund Summaries
4. Tax Measure Fund Summaries by Category
5. Position Changes
6. Authorized Positions List (APL) effective 7/1/2023
7. Salary Schedule effective 7/1/2023
8. Resolution 23-57
a. Fund Summaries for FY 2023/24 and FY 2024/25
b. Decision Package Summary
c. CIP Summary by Project Type
d. Revised ARPA Spending Plan
274
ATTACHMENT 1- CHANGES SINCE WORKSHOP
LineItem
Budget
CIP Decision
Package
Item # Title/Description Funding Source FY 2023/24
One-Time
FY 2023/24
Ongoing
FY 2024/25
One-Time
FY 2024/25
Ongoing
Description of Change
X N/A Project Homekey Measure E 15,000 - 15,000 Updated for Council approved ongoing budget (Reso 23-XX, March 15, 2023) X N/A CFD Staffing Cost Allocations L&L/CFD Funds - - - - Reallocated staffing costs within CFD cost centers based on updated level of service and cost of maintenance
X N/A Updated revenues, expenditure projections in
General Fund
General Fund - - - - Updated revenue estimates for ICAP based on updated ICAP percentage recovered, updated other revenues based on YTD values.
X N/A Added position missed during labor budget
development
General Fund - 180,985 - 182,796
X N/A Cost Allocation updated to include supplemental
requests
Various - - - - Additional costs approved in General Support Funds are allocated to other funds based on approved cost allocation methodology
X DP-458 Strategic Communications and Community Outreach Improvements
General Fund 100,000 - - - To add services for necessary additional communications in year 1 X DP-436
DP-496
CFD Staffing Cost Allocations CFD Fund - - Updated DPs for revised allocation of staffing costs X DP-499 Online Utility Billing Water/Sewer/Refuse - 15,000 - 15,000 Updated estimated cost of online billing system X DP-488 PBID/TID Exploration General Fund 50,000 Updated estimated cost for exploration of both districts X DP-500 Timecard/Travel System Replacement General Support Fund 220,000 45,000 - 45,000 Updated estimated cost for these systems X DP-507 Janitorial Cost Increases Various - 27,983 - 29,627 New DP to request budget for updated janitorial contract costs X DP-508 FEMA Match for COVID-19 Expenses Budget Stabilization Fund 150,000 Funding to cover ineligible expenses incurred due to COVID-19 pandemic X DP-509 Water Treatment Plant Chemicals Water - 31,000 - 43,000 Cost increase for Chemicals through the JPA X CIP-51032 Corp Yard Project ARPA 2,000,000 - - - Added $2.0m in ARPA funding for contract on Council agenda for 6/28 ARPA (2,640,734) - - -
General Facilities Fund 1,000,000 - - -
General
Rehab/Replacement
2,140,734 - - -
ARPA (318,821)
General Fund 318,821
Water (1,017,737) - - -
Sewer 1,017,737 - - -
General Fund (1,000,000) - 1,000,000 - Moved $1m funding to year 2 to align with anticipated spending timeline Road Fund (183,000) - 183,000 - Moved $1m funding to year 2 to align with anticipated spending timeline X CIP-15029 West Capitol Ave Project TIF 325,000 - - - Add funds, closeout project. Funds are for overage and expenses ineligible for grant funding
X CIP-1207
CIP-1227
CIP-11018
CIP-62138
Updated several CIP projects to align funding
request with spending timeframe
Various 2,989,000 - (2,974,000) - Several projects had funding requested in a different year than the funds were requested to be spent. Those projects were updated (no change in amount requested) so the timing of funds aligned with the timing of proposed project spending
Total Changes Since Budget Workshop $ 5,151,000 $ 314,968 $ (1,791,000) $ 330,423 Allocate funding between water and sewer
Remove ARPA Funding & Replace with General Facilities Fund and General Rehab & Replacement Fund
CIP-54026 HVAC Project
CIP-22024 SCADA Project
CIP-62138 Bryte Park Master Plan Implementation
X
X
X
X CIP-1211 Marshall & Higgins Public Safety and Traffic Calming 275
ATTACHMENT 2 - SUMMARY OF BUDGET REQUESTS BY FUND
Fund Fund Name
Ongoing
Requests
One-Time
Decision
Package
Requests
One-Time CIP
Requests Total Requests
Ongoing
Requests
One-Time
Decision
Package
Requests
One-Time CIP
Requests Total Requests TOTAL
101 General Fund $ (685,105) $ 10,368 $ - $ (674,737) $ (597,114) $ 9,368 $ - $ (587,746) $ (1,262,483) 104 General Support Srv Fund $ 414,246 $ 887,600 $ - $ 1,301,846 $ 423,317 $ - $ - $ 423,317 $ 1,725,163 105 Budget Stabilization Fund $ - $ 228,000 $ - $ 228,000 $ - $ - $ - $ - $ 228,000 106 Gen Special Purpose C.I. Fund $ (449,649) $ 7,800 $ 531,840 $ 89,991 $ (473,542) $ - $ 1,270,000 $ 796,458 $ 886,449 107 Gen One-Time Money Fund $ - $ 3,303,892 $ 3,397,088 $ 6,700,980 $ - $ 440,000 $ 1,550,000 $ 1,990,000 $ 8,690,980 108 Measure K (Sales Tax) Fund $ 166,199 $ 357,768 $ 539,200 $ 1,063,167 $ 172,841 $ - $ 696,600 $ 869,441 $ 1,932,608 109 Measure V Fund $ - $ - $ - $ - $ - $ - $ - $ - $ -
110 Measure E Fund $ 104,027 $ 204,457 $ 2,080,000 $ 2,388,484 $ 106,657 $ - $ 1,151,600 $ 1,258,257 $ 3,646,740 111 Measure N Fund $ 500,000 $ 115,000 $ 82,070 $ 697,070 $ 1,000,000 $ 115,000 $ - $ 1,115,000 $ 1,812,070 201 Road Fund $ 239,580 $ 260,200 $ 400,000 $ 899,780 $ 249,937 $ - $ 1,383,000 $ 1,632,937 $ 2,532,717 202 Transit Fund $ 252 $ - $ - $ 252 $ 267 $ - $ - $ 267 $ 519 203 SB1-State Road Main&Rehab $ - $ - $ 1,000,000 $ 1,000,000 $ - $ - $ 2,000,000 $ 2,000,000 $ 3,000,000 205 Traffic Improvement Fund $ - $ - $ 705,578 $ 705,578 $ - $ - $ 533,100 $ 533,100 $ 1,238,678 207 General Equipment Fund $ 28,000 $ - $ - $ 28,000 $ 28,000 $ - $ - $ 28,000 $ 56,000 208 General Facilities Fund $ - $ - $ 2,051,500 $ 2,051,500 $ - $ - $ 50,000 $ 50,000 $ 2,101,500 211 Park Improvement Fund $ - $ - $ 3,550,000 $ 3,550,000 $ - $ - $ 5,400,000 $ 5,400,000 $ 8,950,000 212 Tree Mitigation Fund $ 5,000 $ 2,540 $ - $ 7,540 $ 5,000 $ 2,540 $ - $ 7,540 $ 15,080 213 Landscaping & Lighting AD's $ 23,983 $ 2,033 $ - $ 26,016 $ 29,979 $ 2,033 $ - $ 32,012 $ 58,028 215 Storm Water Maint. Fund $ 495 $ 60,000 $ - $ 60,495 $ 42,995 $ 30,000 $ - $ 72,995 $ 133,490 219 Parking Improvement Fund $ 34,755 $ - $ - $ 34,755 $ 8,089 $ - $ - $ 8,089 $ 42,843 221 Technology Impact Fees $ 60,500 $ 30,000 $ - $ 90,500 $ 66,550 $ 50,000 $ - $ 116,550 $ 207,050 254 Parks & Community Svcs Grant $ 799 $ - $ - $ 799 $ 823 $ - $ - $ 823 $ 1,622 269-9176 CFD A-Gateway Services $ 4,150 $ 152 $ - $ 4,302 $ 5,188 $ 152 $ - $ 5,340 $ 9,642 269-9177 CFD B-Newport Estates Services $ 10,807 $ 229 $ - $ 11,036 $ 13,509 $ 229 $ - $ 13,738 $ 24,774 269-9178 CFD C-Bridgeway Island Service $ 19,801 $ 91 $ - $ 19,892 $ 24,751 $ 91 $ - $ 24,842 $ 44,734 269-9179 CFD D-Southport Indust Park Sr $ 9,922 $ 325 $ - $ 10,247 $ 12,323 $ 325 $ - $ 12,648 $ 22,895 269-9180 CFD E-The Classics Services $ 4,646 $ 102 $ - $ 4,748 $ 5,807 $ 102 $ - $ 5,909 $ 10,657 269-9181 CFD F-Pheasant Hollow Services $ 1,596 $ 61 $ - $ 1,657 $ 1,993 $ 61 $ - $ 2,054 $ 3,711 269-9182 CFD G-Gateway, Unit 4 Services $ 731 $ 10 $ - $ 741 $ 914 $ 10 $ - $ 924 $ 1,665 269-9183 CFD H-Bridgeway Lakes I Srvs $ 16,419 $ 391 $ - $ 16,810 $ 20,524 $ 391 $ - $ 20,915 $ 37,725 269-9184 CFD I-River Ranch Services $ 1,778 $ 132 $ - $ 1,910 $ 2,222 $ 132 $ - $ 2,354 $ 4,264 269-9185 CFD J-Parella Services $ 3,884 $ 41 $ - $ 3,925 $ 4,855 $ 41 $ - $ 4,896 $ 8,821 269-9186 CFD K-River Walk Park $ 4,850 $ 41 $ - $ 4,891 $ 6,062 $ 41 $ - $ 6,103 $ 10,994 269-9187 CFD L-Newport Grove Services $ - $ - $ - $ - $ - $ - $ - $ - $ - 269-9188 CFD M-The Rivers Services $ 4,370 $ 112 $ - $ 4,482 $ 5,462 $ 112 $ - $ 5,574 $ 10,056 269-9189 CFD N-Parlin Ranch Services $ 4,584 $ 97 $ - $ 4,681 $ 5,730 $ 97 $ - $ 5,827 $ 10,508 269-9192 CFD O-Linden South Services $ 857 $ 76 $ - $ 933 $ 1,071 $ 76 $ - $ 1,147 $ 2,080 269-9193 CFD P-Ironworks Services $ 2,855 $ 81 $ - $ 2,936 $ 3,569 $ 81 $ - $ 3,650 $ 6,586 269-9194 CFD R - Bridge District $ 4,341 $ 71 $ - $ 4,412 $ 5,426 $ 71 $ - $ 5,497 $ 9,909 269-9195 CFD S - Port Towne $ 662 $ 20 $ - $ 682 $ 827 $ 20 $ - $ 847 $ 1,529 FY 2023/24 (YEAR 1) FY 2024/25 (YEAR 2)
276
ATTACHMENT 2 - SUMMARY OF BUDGET REQUESTS BY FUND
Fund Fund Name
Ongoing
Requests
One-Time
Decision
Package
Requests
One-Time CIP
Requests Total Requests
Ongoing
Requests
One-Time
Decision
Package
Requests
One-Time CIP
Requests Total Requests TOTAL
FY 2023/24 (YEAR 1) FY 2024/25 (YEAR 2)
271 Public Art Fund $ - $ - $ 5,000 $ 5,000 $ - $ - $ - $ - $ 5,000 286 Development Trust Fund $ - $ - $ (500,000) $ (500,000) $ - $ - $ - $ - $ (500,000) 405 Bridge District CIP $ - $ - $ (19,607) $ (19,607) $ - $ - $ - $ - $ (19,607) 501 Sewer Operating Fund $ 18,069 $ 80,000 $ 70,000 $ 168,069 $ 60,569 $ 30,000 $ - $ 90,569 $ 258,638 502 Sewer Capital Projects Fund $ - $ - $ 1,961,737 $ 1,961,737 $ - $ - $ 930,000 $ 930,000 $ 2,891,737 506 Water Operating Fund $ 89,161 $ 350,000 $ 4,100,000 $ 4,539,161 $ 189,886 $ 30,000 $ 445,000 $ 664,886 $ 5,204,047 507 Water Capital Projects Fund $ - $ - $ 1,282,263 $ 1,282,263 $ - $ - $ 9,730,000 $ 9,730,000 $ 11,012,263 511 Refuse Operating Fund $ 15,000 $ 55,000 $ - $ 70,000 $ 15,000 $ 35,000 $ - $ 50,000 $ 120,000 610 Public Works Support Services $ 6,880 $ 150,000 $ - $ 156,880 $ 6,949 $ - $ - $ 6,949 $ 163,829 650 Comm. Dev. Support Services $ 1,025,633 $ 213,700 $ - $ 1,239,333 $ 1,106,498 $ 80,500 $ - $ 1,186,998 $ 2,426,331 652 W S Flood Support Fund $ 396 $ - $ - $ 396 $ 396 $ - $ - $ 396 $ 792 653 Environmental Svcs&Sustanabili $ 1,980 $ - $ - $ 1,980 $ 1,980 $ - $ - $ 1,980 $ 3,960 TOTAL $ 1,696,453 $ 6,170,389 $ 18,189,119 $ 26,055,961 $ 2,565,309 $ 826,473 $ 25,139,300 $ 28,531,082 $ 54,587,043 277
$ - $ - $ 2,414,191
2021/2022
Actual
2022/2023
Budget
2022/2023
Projected
2023/2024
Request
2024/2025
Request
400 Property Taxes $ 30,714,683 $ 32,072,564 $ 32,986,591 $ 34,487,524 $ 35,660,161 404 Sales Tax $ 24,575,881 $ 24,968,834 $ 24,192,101 $ 24,525,833 $ 25,333,268 405 Transient Occupancy Tax $ 2,199,820 $ 2,126,932 $ 2,500,000 $ 2,575,000 $ 2,652,250 406 Franchise Tax $ 1,659,881 $ 1,677,309 $ 1,722,124 $ 1,781,536 $ 1,831,703 408 Real Property Transfer Tax $ 579,618 $ 286,389 $ 360,000 $ 160,000 $ 100,000 410 Licenses & Permits $ 316,092 $ 297,695 $ 349,160 $ 355,150 $ 360,150 420 Fines & Forfeitures $ 218,847 $ 185,000 $ 181,685 $ 181,000 $ 181,000 430 Use of Money & Property $ (728,954) $ 257,825 $ 122,500 $ 110,500 $ 115,500 440 Intergovernmental $ 329,055 $ 317,256 $ 311,291 $ 320,656 $ 325,086 470 Current Service Charges $ 5,695,185 $ 5,517,972 $ 5,320,633 $ 5,550,169 $ 5,718,919 471 Cannabis Revenue $ 790,523 $ 800,000 $ 500,000 $ - $ - 480 Revenue - Other $ 748,212 $ 297,525 $ 455,889 $ 223,000 $ 223,000 482 Gain on Sale of Assets $ 17,452 $ 19,650 $ 18,900 $ 500 $ 500 499 Transfer In $ 3,283,277 $ 4,023,346 $ 4,023,345 $ 3,063,678 $ 2,914,452 Total Revenues $ 70,399,571 $ 72,848,297 $ 73,044,219 $ 73,334,546 $ 75,415,989 511 Salaries & Wages $ 29,047,829 $ 32,876,826 $ 31,966,355 $ 31,601,242 $ 31,924,406 512 Benefits $ 12,876,604 $ 14,677,993 $ 14,279,742 $ 15,124,099 $ 16,203,416 520 Operations & Maintenance $ 6,717,606 $ 7,580,914 $ 7,502,882 $ 7,422,624 $ 7,472,425 530 Non-Operating Expenses $ 3,798,258 $ 3,844,761 $ 4,344,717 $ 4,071,006 $ 4,180,184 540 Principal Expense $ 71,184 $ 27,549 $ 104,799 $ 77,250 $ 77,250 542 Interest Expense $ - $ 20,000 $ - $ - $ -
550 Capital Outlay Expenses $ 352,997 $ 326,407 $ 145,957 $ 126,407 $ 86,407 595 Transfer Out $ 29,809,212 $ 12,660,760 $ 14,699,768 $ 12,497,728 $ 12,013,120 Total Expenses $ 82,673,691 $ 72,015,210 $ 73,044,219 $ 70,920,355 $ 71,957,207 Net Total $ (12,274,120) $ 833,087 $ - $ 2,414,191 $ 3,458,782 Ending Balance $ - $ 2,414,191 $ 5,872,973
General Reserve Fund $ 12,046,074 $ 12,494,672 $ 12,855,268 Staffing Continuity Reserve $ 500,000 $ 500,000 $ 500,000 Expenses
Reserve Fund Balances
101 - General Fund
Beginning Balance at 7/1
O&M Budget Requests
Revenues
ATTACHMENT 3 - OPERATING FUND SUMMARIES
278
$ 11,380,371 $ 11,609,844 $ 3,908,865
2021/2022
Actual
2022/2023
Budget
2022/2023
Projected
2023/2024
Request
2024/2025
Request
430 Use of Money & Property $ 126,857 $ - $ - $ - $ -
499 Transfer In $ 18,393,216 $ 3,000,000 $ 5,985,907 $ - $ - Total Revenues $ 18,520,073 $ 3,000,000 $ 5,985,907 $ - $ - 520 Operations & Maintenance $ 48,033 $ 617,646 $ 617,646 $ 2,915,481 $ 440,000 550 Capital Outlay Expenses $ - $ 100,000 $ 100,000 $ 388,411 $ - 595 Transfer Out $ 6,172,604 $ 5,038,788 $ 5,038,788 $ 4,397,088 $ 2,550,000 Total Expenses $ 6,220,637 $ 5,756,434 $ 5,756,434 $ 7,700,980 $ 2,990,000 Net Total $ 12,299,435 $ (2,756,434) $ 229,473 $ (7,700,980) $ (2,990,000) Ending Balance $ 11,609,844 $ 3,908,865 $ 918,865
Expenses
107 - Gen One-Time Money Fund
Beginning Balance at 7/1
O&M Budget Requests
Revenues
ATTACHMENT 3 - OPERATING FUND SUMMARIES
279
$ - $ - $ -
2021/2022
Actual
2022/2023
Budget
2022/2023
Projected
2023/2024
Request
2024/2025
Request
470 Current Service Charges $ 49,668 $ 14,000 $ 12,914 $ 89,000 $ 89,000 480 Revenue - Other $ 32,495 $ 5,000 $ - $ - $ -
482 Gain on Sale of Assets $ - $ - $ 10,800 $ - $ -
499 Transfer In $ 13,934,620 $ 16,865,568 $ 15,932,530 $ 17,611,189 $ 17,148,623 Total Revenues $ 14,016,784 $ 16,884,568 $ 15,956,244 $ 17,700,189 $ 17,237,623 511 Salaries & Wages $ 4,963,021 $ 6,561,772 $ 5,654,709 $ 6,236,941 $ 6,318,912 512 Benefits $ 2,452,459 $ 2,735,461 $ 2,704,543 $ 2,781,751 $ 2,919,876 520 Operations & Maintenance $ 5,793,813 $ 7,000,890 $ 6,949,639 $ 7,757,947 $ 7,405,697 530 Non-Operating Expenses $ 79,281 $ 74,489 $ 116,349 $ 153,117 $ 162,705 540 Principal Expense $ 237,558 $ 367,192 $ 495,091 $ 390,388 $ 402,869 542 Interest Expense $ - $ - $ - $ 40,046 $ 27,564
550 Capital Outlay Expenses $ 624,647 $ 10,767 $ 35,913 $ 340,000 $ - Total Expenses $ 14,150,780 $ 16,750,572 $ 15,956,244 $ 17,700,190 $ 17,237,623 Net Total $ (133,996) $ 133,996 $ - $ - $ -
Ending Balance $ - $ - $ -
Expenses
104 - General Support Srv Fund
Beginning Balance at 7/1
O&M Budget Requests
Revenues
ATTACHMENT 3 - OPERATING FUND SUMMARIES
280
$ 3,222,857 $ 620,997 $ 4,919,823
2021/2022
Actual
2022/2023
Budget
2022/2023
Projected
2023/2024
Request
2024/2025
Request
409 Special Benefit Assessmt/Oper $ 6,974,670 $ 6,161,034 $ 8,965,007 $ 9,144,307 $ 9,327,193 470 Current Service Charges $ 192,288 $ - $ - $ 72,736 $ 75,949 Total Revenues $ 7,166,959 $ 6,161,034 $ 8,965,007 $ 9,217,043 $ 9,403,142 511 Salaries & Wages $ 1,101,372 $ 1,397,713 $ 1,051,339 $ 1,548,672 $ 1,574,022 512 Benefits $ 454,940 $ 419,842 $ 542,800 $ 580,753 $ 609,409 520 Operations & Maintenance $ 250,858 $ 418,400 $ 277,814 $ 448,252 $ 447,814 530 Non-Operating Expenses $ 458,437 $ 591,000 $ 580,498 $ 580,500 $ 580,500 542 Interest Expense $ 16,174 $ 25,000 $ 6,000 $ 25,000 $ 25,000 550 Capital Outlay Expenses $ - $ 3,401,000 $ 3,401,000 $ 8,300 $ 1,000 595 Transfer Out $ 3,339,450 $ 3,921,087 $ 5,707,417 $ 1,726,740 $ 2,437,658 Total Expenses $ 5,621,233 $ 10,174,042 $ 11,566,867 $ 4,918,217 $ 5,675,403 Net Total $ 1,545,726 $ (4,013,008) $ (2,601,860) $ 4,298,826 $ 3,727,739 Ending Balance $ 620,997 $ 4,919,823 $ 8,647,562
Expenses
106 - Community Investment (Measure G) Fund
Beginning Balance at 7/1
O&M Budget Requests
Revenues
ATTACHMENT 3 - OPERATING FUND SUMMARIES
281
$ 683,342 $ 1,182,462 $ 981,070
2021/2022
Actual
2022/2023
Budget
2022/2023
Projected
2023/2024
Request
2024/2025
Request
440 Intergovernmental $ 1,278,179 $ 1,377,504 $ 1,363,800 $ 1,513,872 $ 1,513,872 480 Revenue - Other $ 511,789 $ 222,647 $ 526,895 $ 547,883 $ 569,798 482 Gain on Sale of Assets $ - $ - $ 77,271 $ - $ -
Total Revenues $ 1,789,968 $ 1,600,151 $ 1,967,966 $ 2,061,755 $ 2,083,670 511 Salaries & Wages $ 189,063 $ 274,902 $ 267,509 $ 531,805 $ 543,417 512 Benefits $ 38,390 $ 131,267 $ 50,773 $ 133,930 $ 141,335 520 Operations & Maintenance $ 253,269 $ 505,278 $ 429,173 $ 390,910 $ 401,404 550 Capital Outlay Expenses $ 125,312 $ - $ - $ 259,000 $ - 595 Transfer Out $ 703,084 $ 718,061 $ 721,391 $ 947,501 $ 1,919,033 Total Expenses $ 1,309,119 $ 1,629,508 $ 1,468,846 $ 2,263,146 $ 3,005,190 Net Total $ 480,849 $ (29,357) $ 499,120 $ (201,391) $ (921,520) Ending Balance $ 1,182,462 $ 981,070 $ 59,550
Expenses
201 - Road Fund
Beginning Balance at 7/1
O&M Budget Requests
Revenues
ATTACHMENT 3 - OPERATING FUND SUMMARIES
282
$ - $ - $ -
2021/2022
Actual
2022/2023
Budget
2022/2023
Projected
2023/2024
Request
2024/2025
Request
409 Special Benefit Assessmt/Oper $ 11,958 $ 12,500 $ 12,000 $ 12,500 $ 12,500 499 Transfer In $ 679,621 $ 850,226 $ 685,349 $ 1,015,029 $ 1,005,150 Total Revenues $ 691,579 $ 862,726 $ 697,349 $ 1,027,529 $ 1,017,650 511 Salaries & Wages $ 150,510 $ 194,125 $ 138,614 $ 203,973 $ 207,138 512 Benefits $ 74,532 $ 96,617 $ 54,969 $ 68,400 $ 72,852 520 Operations & Maintenance $ 140,785 $ 214,279 $ 160,283 $ 292,446 $ 264,641 530 Non-Operating Expenses $ 3,229 $ - $ 3,806 $ 4,079 $ 4,387 550 Capital Outlay Expenses $ - $ - $ - $ 75,000 $ 42,500 595 Transfer Out $ 321,494 $ 330,519 $ 339,677 $ 383,632 $ 426,132 Total Expenses $ 690,551 $ 835,540 $ 697,349 $ 1,027,529 $ 1,017,650 Net Total $ 1,028 $ 27,186 $ - $ - $ -
Ending Balance $ - $ - $ -
Expenses
215 - Storm Water Maint. Fund
Beginning Balance at 7/1
O&M Budget Requests
Revenues
ATTACHMENT 3 - OPERATING FUND SUMMARIES
283
$ 2,494,503 $ 2,346,056 $ 2,030,976
2021/2022
Actual
2022/2023
Budget
2022/2023
Projected
2023/2024
Request
2024/2025
Request
410 Licenses & Permits $ 397,529 $ 538,236 $ 457,455 $ 524,500 $ 570,500 420 Fines & Forfeitures $ 45,277 $ 139,291 $ 35,664 $ 45,000 $ 45,000 470 Current Service Charges $ 500 $ - $ - $ 50,000 $ 50,000 499 Transfer In $ - $ - $ - $ 65,000 $ 65,000
Total Revenues $ 443,306 $ 677,527 $ 493,119 $ 684,500 $ 730,500 511 Salaries & Wages $ 138,109 $ 135,457 $ 138,669 $ 272,460 $ 276,460 512 Benefits $ 46,420 $ 49,958 $ 50,086 $ 51,880 $ 53,852 520 Operations & Maintenance $ 180,745 $ 371,739 $ 145,723 $ 314,950 $ 314,950 530 Non-Operating Expenses $ 16,849 $ 110,313 $ 11,910 $ 15,000 $ 15,000 550 Capital Outlay Expenses $ - $ 78,383 $ - $ - $ -
595 Transfer Out $ 80,346 $ 57,926 $ 295,179 $ 345,290 $ 348,521 Total Expenses $ 462,468 $ 803,776 $ 641,567 $ 999,580 $ 1,008,782 Net Total $ (19,163) $ (126,249) $ (148,448) $ (315,080) $ (278,282) Ending Balance $ 2,346,056 $ 2,030,976 $ 1,752,694
Expenses
219 - Parking Improvement Fund
Beginning Balance at 7/1
O&M Budget Requests
Revenues
ATTACHMENT 3 - OPERATING FUND SUMMARIES
284
$ 2,948,222 $ 637,525 $ 484,319
2021/2022
Actual
2022/2023
Budget
2022/2023
Projected
2023/2024
Request
2024/2025
Request
420 Fines & Forfeitures $ 0 $ 130,000 $ - $ 100,000 $ 100,000 430 Use of Money & Property $ (48,713) $ 84,886 $ 866 $ 886 $ 886 470 Current Service Charges $ 3,091,834 $ 2,886,240 $ 3,073,486 $ 3,073,486 $ 3,073,486 Total Revenues $ 3,043,121 $ 3,101,126 $ 3,074,352 $ 3,174,372 $ 3,174,372 511 Salaries & Wages $ 798,933 $ 1,052,887 $ 965,279 $ 1,061,413 $ 1,071,299 512 Benefits $ 220,361 $ 506,363 $ 523,238 $ 519,865 $ 550,199 520 Operations & Maintenance $ 414,104 $ 685,564 $ 586,593 $ 497,383 $ 489,083 530 Non-Operating Expenses $ 8,312 $ 9,425 $ 14,777 $ 15,778 $ 16,275 534 Depreciation/Amortization $ 1,229 $ 18,000 $ - $ - $ - 550 Capital Outlay Expenses $ 3,261 $ 42,319 $ 40,000 $ 95,000 $ 117,500 595 Transfer Out $ 1,062,623 $ 3,261,876 $ 3,255,162 $ 1,138,139 $ 1,040,443 Total Expenses $ 2,508,823 $ 5,576,434 $ 5,385,049 $ 3,327,578 $ 3,284,798 Net Total $ 534,298 $ (2,475,308) $ (2,310,697) $ (153,206) $ (110,426) Ending Balance $ 637,525 $ 484,319 $ 373,893
Expenses
501 - Sewer Operating Fund
Beginning Balance at 7/1
O&M Budget Requests
Revenues
ATTACHMENT 3 - OPERATING FUND SUMMARIES
285
$ 3,881,162 $ 6,145,910 $ 3,467,267
2021/2022
Actual
2022/2023
Budget
2022/2023
Projected
2023/2024
Request
2024/2025
Request
420 Fines & Forfeitures $ 12,525 $ 150,000 $ 5,000 $ 150,000 $ 150,000 470 Current Service Charges $ 9,672,374 $ 10,330,403 $ 10,261,928 $ 10,255,403 $ 10,255,403 480 Revenue - Other $ 141,263 $ 2,000 $ 60,525 $ 55,000 $ 55,000 499 Transfer In $ 38,443 $ 65,000 $ 40,000 $ 40,000 $ 40,000 Total Revenues $ 9,864,604 $ 10,547,403 $ 10,367,453 $ 10,500,403 $ 10,500,403 511 Salaries & Wages $ 1,757,333 $ 2,018,389 $ 1,773,612 $ 2,067,596 $ 2,095,770 512 Benefits $ 604,986 $ 971,225 $ 958,600 $ 932,034 $ 988,908 520 Operations & Maintenance $ 2,502,664 $ 3,117,846 $ 2,829,446 $ 3,479,324 $ 3,399,229 530 Non-Operating Expenses $ 230,098 $ 427,993 $ 238,571 $ 348,808 $ 351,166 534 Depreciation/Amortization $ 21,182 $ 184,669 $ - $ - $ - 550 Capital Outlay Expenses $ 28,935 $ 289,971 $ 229,190 $ 130,000 $ 175,000 595 Transfer Out $ 1,785,342 $ 2,087,261 $ 2,073,286 $ 6,221,284 $ 2,554,059 Total Expenses $ 6,930,540 $ 9,097,354 $ 8,102,705 $ 13,179,046 $ 9,564,132 Net Total $ 2,934,064 $ 1,450,049 $ 2,264,748 $ (2,678,643) $ 936,271 Ending Balance $ 6,145,910 $ 3,467,267 $ 4,403,537
Expenses
506 - Water Operating Fund
Beginning Balance at 7/1
O&M Budget Requests
Revenues
ATTACHMENT 3 - OPERATING FUND SUMMARIES
286
$ 5,903,985 $ 5,936,302 $ 6,190,545
2021/2022
Actual
2022/2023
Budget
2022/2023
Projected
2023/2024
Request
2024/2025
Request
406 Franchise Tax $ 664,174 $ 491,000 $ 525,000 $ 550,000 $ 575,000 420 Fines & Forfeitures $ 70 $ 100,000 $ 250 $ 100,000 $ 100,000 470 Current Service Charges $ 10,600,872 $ 9,815,124 $ 10,207,728 $ 10,616,037 $ 11,040,678 Total Revenues $ 11,265,116 $ 10,406,124 $ 10,732,978 $ 11,266,037 $ 11,715,678 512 Benefits $ (5,332) $ 5,545 $ 5,505 $ - $ -
520 Operations & Maintenance $ 10,380,862 $ 9,539,359 $ 9,292,841 $ 9,853,351 $ 10,229,477 534 Depreciation/Amortization $ 50,627 $ - $ - $ - $ -
550 Capital Outlay Expenses $ 50,781 $ 43,790 $ 38,790 $ 55,930 $ 35,930 595 Transfer Out $ 949,143 $ 1,024,675 $ 1,363,525 $ 1,102,513 $ 1,246,321 Total Expenses $ 11,426,082 $ 10,613,369 $ 10,700,661 $ 11,011,794 $ 11,511,729 Net Total $ (160,966) $ (207,245) $ 32,317 $ 254,243 $ 203,949 Ending Balance $ 5,936,302 $ 6,190,545 $ 6,394,494
Expenses
511 - Refuse Operating Fund
Beginning Balance at 7/1
O&M Budget Requests
Revenues
ATTACHMENT 3 - OPERATING FUND SUMMARIES
287
$ - $ - $ -
2021/2022
Actual
2022/2023
Budget
2022/2023
Projected
2023/2024
Request
2024/2025
Request
480 Revenue - Other $ 4,972 $ 3,000 $ 1,500 $ - $ -
499 Transfer In $ 766,093 $ 968,844 $ 788,140 $ 1,008,080 $ 882,694 Total Revenues $ 771,065 $ 971,844 $ 789,640 $ 1,008,080 $ 882,694 511 Salaries & Wages $ 497,476 $ 639,980 $ 483,243 $ 536,714 $ 544,440 512 Benefits $ 191,234 $ 220,208 $ 190,247 $ 208,529 $ 219,664 520 Operations & Maintenance $ 86,204 $ 101,059 $ 116,150 $ 262,837 $ 118,589 Total Expenses $ 774,914 $ 961,247 $ 789,640 $ 1,008,080 $ 882,694 Net Total $ (3,849) $ 10,598 $ - $ - $ -
Ending Balance $ - $ - $ -
Expenses
610 - Public Works Support Services
Beginning Balance at 7/1
O&M Budget Requests
Revenues
ATTACHMENT 3 - OPERATING FUND SUMMARIES
288
$ 7,854,366 $ 7,996,961 $ 6,552,991
2021/2022
Actual
2022/2023
Budget
2022/2023
Projected
2023/2024
Request
2024/2025
Request
410 Licenses & Permits $ 1,624,841 $ 1,223,300 $ 1,223,800 $ 1,316,300 $ 1,316,300 420 Fines & Forfeitures $ 30 $ 150 $ 30 $ - $ -
470 Current Service Charges $ 2,788,772 $ 2,997,011 $ 2,887,250 $ 3,015,795 $ 3,065,795 480 Revenue - Other $ 2 $ 52,371 $ - $ 40 $ 40
499 Transfer In $ 809,956 $ 747,989 $ 786,712 $ 914,211 $ 1,068,060 Total Revenues $ 5,223,601 $ 5,020,821 $ 4,897,792 $ 5,246,346 $ 5,450,195 511 Salaries & Wages $ 1,573,151 $ 1,952,741 $ 1,625,957 $ 2,514,483 $ 2,548,832 512 Benefits $ 742,014 $ 832,806 $ 761,588 $ 1,082,709 $ 1,135,368 520 Operations & Maintenance $ 858,156 $ 1,397,931 $ 1,310,731 $ 1,699,345 $ 1,625,712 530 Non-Operating Expenses $ 61,304 $ 22,960 $ 22,960 $ - $ - 550 Capital Outlay Expenses $ - $ 50,000 $ 50,000 $ - $ - 595 Transfer Out $ 930,806 $ 911,857 $ 983,962 $ 1,393,780 $ 1,454,966 Total Expenses $ 4,165,431 $ 5,168,295 $ 4,755,197 $ 6,690,316 $ 6,764,877 Net Total $ 1,058,170 $ (147,475) $ 142,595 $ (1,443,970) $ (1,314,682) Ending Balance $ 7,996,961 $ 6,552,991 $ 5,238,308
Expenses
650 - Comm. Dev. Support Services
Beginning Balance at 7/1
O&M Budget Requests
Revenues
ATTACHMENT 3 - OPERATING FUND SUMMARIES
289
$ - $ - $ -
2021/2022
Actual
2022/2023
Budget
2022/2023
Projected
2023/2024
Request
2024/2025
Request
470 Current Service Charges $ 1,072,289 $ 1,132,750 $ 786,161 $ 1,581,250 $ 1,150,000 480 Revenue - Other $ 50,651 $ - $ 160,575 $ - $ 203,054 499 Transfer In $ - $ - $ 26,570 $ - $ -
Total Revenues $ 1,122,940 $ 1,132,750 $ 973,307 $ 1,581,250 $ 1,353,054 511 Salaries & Wages $ 601,003 $ 691,665 $ 526,217 $ 712,052 $ 686,917 512 Benefits $ 243,491 $ 263,254 $ 254,183 $ 277,930 $ 293,534 520 Operations & Maintenance $ 10,494 $ 23,918 $ 11,524 $ 24,144 $ 24,381 530 Non-Operating Expenses $ 109,279 $ 103,704 $ - $ 219,064 $ - 595 Transfer Out $ 154,282 $ 166,361 $ 181,382 $ 348,060 $ 348,222 Total Expenses $ 1,118,548 $ 1,248,902 $ 973,307 $ 1,581,250 $ 1,353,054 Net Total $ 4,392 $ (116,152) $ - $ - $ -
Ending Balance $ - $ - $ -
Expenses
652 - W S Flood Support Fund
Beginning Balance at 7/1
O&M Budget Requests
Revenues
ATTACHMENT 3 - OPERATING FUND SUMMARIES
290
$ - $ - $ 2,451
2021/2022
Actual
2022/2023
Budget
2022/2023
Projected
2023/2024
Request
2024/2025
Request
499 Transfer In $ 658,685 $ 651,536 $ 669,466 $ 735,164 $ 963,462 Total Revenues $ 658,685 $ 651,536 $ 669,466 $ 735,164 $ 963,462 511 Salaries & Wages $ 478,458 $ 515,246 $ 462,534 $ 515,258 $ 531,029 512 Benefits $ 189,659 $ 201,687 $ 206,131 $ 216,655 $ 229,421 520 Operations & Maintenance $ 197 $ 800 $ 800 $ 800 $ 800 Total Expenses $ 668,314 $ 717,733 $ 669,466 $ 732,713 $ 761,250 Net Total $ (9,629) $ (66,197) $ - $ 2,451 $ 202,212
Ending Balance $ - $ 2,451 $ 204,662
This fund should end with a zero balance each year as costs are allocated out to the funds it supports. There is an issue with the cost allocation which will be looked into and the budget updated appropriately to ensure this fund balances to zero each fiscal year.
Expenses
653 - Environmental Svcs & Sustanability
Beginning Balance at 7/1
O&M Budget Requests
Revenues
ATTACHMENT 3 - OPERATING FUND SUMMARIES
291
CUMULATIVE
BASE
APPROPRIATIONS
CUMULATIVE
BASE
ACTUALS
CUMULATIVE
PERCENTAGE
OF REVENUES
PROPOSED
BUDGET
CUMULATIVE
PERCENTAGE
OF REVENUES
PROPOSED
BUDGET
CUMULATIVE
PERCENTAGE
OF REVENUES
FUND BALANCE AT 7/1 $ 5,673,898 $ 4,924,766
BASE REVENUES 2,500,000 59,948,313 62,441,488 5,257,468 5,402,066
BASE EXPENDITURES
Water/Refuse/Lighting and Landscaping Rate Reduction 30% 14,176,381 13,653,529 22% 997,485 19% 1,050,918 19% Road Maintenance and Street Sweeping 30% 17,509,656 12,260,875 20% 1,231,922 23% 1,233,519 23% West Sacramento Library 15% 13,123,760 3,625,295 6% 320,785 6% 300,783 6% Fire and Police Protection Enhancement 15% 17,491,004 16,396,675 26% 1,701,643 32% 1,771,083 33% Afterschool and other Childcare Programs/
Park Safety and Enhancement 10% 17,780,965 10,379,989
17% 1,754,765 33% 1,578,212 29%
Other - Leave payouts and professional services 0% 12,015,167 448,991 1% - 0% - 0% TOTAL BASE EXPENDITURES 100% $ 92,096,933 $ 56,765,354 91% $ 6,006,600 114% $ 5,934,515 110% TOTAL SURPLUS/(DEFICIT) $ 5,676,134 $ (749,132) $ (532,449) FUND BALANCE AT 6/30
Reserved for future operations and maintenance of a streetcar or other related transit solution 10% 3,613,000 $ 3,838,000 6% $ 3,838,000 6% $ 3,838,000 5% Unrestricted $ 1,838,134 $ 1,086,766 $ 554,317
TOTAL FUND BALANCE 110% $ 5,673,898 $ 4,924,766 $ 4,392,317 FY 2023/24 FY 2024/25
MEASURE K FY 2023/24 AND FY 2024/25
APPROPRIATIONS AND DISBURSEMENTS
MEASURE J
RESOLUTION
02-58
TARGET
PERCENTAGE
Inception-to-date
as of 06/30/2023
(Estimated)
ATTACHMENT 4 - TAX MEASURE SUMMARIES
292
CUMULATIVE
BASE
APPROPRIATIONS
CUMULATIVE
BASE
ACTUALS
PROPOSED
BUDGET
CUMULATIVE
BASE
ACTUALS
PROPOSED
BUDGET
CUMULATIVE
BASE
ACTUALS
FUND BALANCE AT 7/1 $ - $ 10,671,562 $ 15,929,030
BASE REVENUES 39,579,972 46,325,180 5,257,468 51,582,648 5,402,066 56,984,714
BASE EXPENDITURES
Streetcar Operations 15,650,000 15,650,000 - 15,650,000 - 15,650,000 Flood Protection Improvements 10,200,800 10,200,800 - 10,200,800 - 10,200,800 Street Rehab and Transportation 9,768,373 9,768,373 - 9,768,373 - 9,768,373 Other 42,000 34,445 - 34,445 - 34,445
TOTAL BASE EXPENDITURES $ 35,661,173 $ 35,653,618 $ - 35,653,618 $ - 35,653,618 TOTAL SURPLUS/(DEFICIT) $ 10,671,562 $ 5,257,468 15,929,030 $ 5,402,066 21,331,096 FUND BALANCE AT 6/30
Reserved for future operations and
maintenance of a streetcar or other related
transit solution 450,000 $ 450,000 $ 225,000 $ 675,000 $ 225,000 $ 900,000 Unrestricted $ 10,221,562 $ 15,704,030 $ 15,254,030 $ 21,106,096 $ 20,431,096 TOTAL FUND BALANCE $ 10,671,562 $ 15,929,030 $ 15,929,030 $ 21,331,096 $ 21,331,096 FY 2023/24 FY 2024/25
MEASURE V FY 2023/24 AND FY 2024/25
PROPOSED APPROPRIATIONS AND DISBURSEMENTS
Inception-to-date
as of 06/30/2023
(Estimated)
ATTACHMENT 4 - TAX MEASURE SUMMARIES
293
Funding
Targets
Total
Cumulative
Targets
Total
Cumulative
Actuals
Unspent
Targets
Cumulative
Targets
Proposed
Budget
Cumulative
Target
Balance
Cumulative
Targets
Proposed
Budget
Cumulative
Target
Balance
Available fund balance at 7/1 $ 1,251,869 $ 683,220
Total Revenue $ 3,500,000 $ 28,511,394 $ 5,296,070 $ 5,487,155 Road rehabilitation projects $ 500,000 $ 3,500,000 $ 7,304,340 $ (3,804,340) $ 4,000,000 $ 2,000,000 $ (5,304,340) $ 4,500,000 $ 1,000,000 $ (5,804,340) Bicycle/pedestrian trails 600,000 4,200,000 2,414,549 1,785,451 4,800,000 131,104 2,254,347 5,400,000 254,630 2,599,716 Homelessness Initiative* 250,000 1,750,000 3,895,952 (2,145,952) 2,000,000 477,725 (2,373,677) 2,250,000 438,775 (2,562,452) Reducing community impacts of
homelessness 500,000 3,500,000 6,052,614 (2,552,614) 4,000,000 1,093,160 (3,145,774) 4,500,000 910,827 (3,556,601) West Sacramento Home Run 1,050,000 7,350,000 5,185,523 2,164,477 8,400,000 1,421,570 1,792,907 9,450,000 1,450,287 1,392,620 Smart City 500,000 3,500,000 2,052,679 1,447,321 4,000,000 534,786 1,412,534 4,500,000 540,640 1,371,895 Other public safety 100,000 700,000 243,046 456,954 800,000 104,313 452,641 900,000 104,287 448,354 Other - Grants/Communications
Program Manager - - 110,824 (110,824) - 102,060 (212,884) - 105,270 (318,154) Total Expenditures $ 3,500,000 $ 24,500,000 $ 27,259,524 $ (2,759,527) $ 28,000,000 $ 5,864,720 $ (5,124,247) $ 31,500,000 $ 4,804,715 $ (6,428,962) Total Surplus/(Deficit) $ - $ 1,251,869 $ (568,650) $ 682,440 Fund Balance at 6/30
Reserved for DST $ 150,000 $ 300,000 $ 450,000
Unrestricted $ 1,101,869 $ 383,220 $ 915,660
Total Fund Balance $ 1,251,869 $ 683,220 $ 1,365,660
MEASURE E FY 2023/24 AND FY 2024/25
PROPOSED APPROPRIATIONS AND DISBURSEMENTS
FY 2023/24
Inception-to-date
as of 06/30/2023
(Estimated)
FY 2024/25
ATTACHMENT 4 - TAX MEASURE SUMMARIES
294
Funding
Targets Total Targets Total Actuals Target
Balances
% of
Total
Cumulative
Targets
Proposed
Budget
Cumulative
Target
Balances
% of
Total
Cumulative
Targets
Proposed
Budget
Cumulative
Target
Balances
% of
Total
Available fund balance at 7/1 $ 3,719,319 $ 5,565,515
Total Revenue $ 19,267,290 $ 5,495,200 $ 5,699,300
Expenditures
Public Safety 50% $ 9,633,645 $ 8,443,736 $ 1,189,909 44% $ 12,381,245 $ 2,951,934 $ 985,575 46% $ 15,230,895 $ 3,042,519 $ 792,706 47% Community Investment 20% 3,853,458 4,644,121 (790,663) 24% 4,952,498 197,070 $ 111,307 20% 6,092,358 115,000 1,136,167 16% Inclusive Economic Development 30% 5,780,187 350,000 5,430,187 2% 7,428,747 500,000 $ 6,578,747 3% 9,138,537 1,000,000 7,288,537 6% CDTFA TUT Admin Fee 2,110,114 (2,110,114) 11% - - $ (2,110,114) 9% - - (2,110,114) 7% Total Expenditures $ 19,267,290 $ 15,547,971 $ 3,719,319 $ 24,762,490 $ 3,649,004 $ 5,565,515 $ 30,461,790 $ 4,157,519 $ 7,107,296 Total Surplus/(Deficit) $ - $ 3,719,319 $ 1,846,196 $ 1,541,781 Fund Balance at 6/30
Restricted for Notes 100,000 100,000 100,000
Unrestricted 3,619,319 5,465,515 7,007,296
Public Safety 134,853 (69,481) (262,350)
Community Investment (1,212,686) (310,716) 714,144
Inclusive Economic Development 4,697,154 5,845,714 6,555,504 Projected Ending Balance $ 3,719,319 $ 5,565,515 $ 7,107,296 MEASURE N FY 2023/24 AND FY 2024/25
PROPOSED APPROPRIATIONS AND DISBURSEMENTS
FY 2023/24 FY 2024/25
Inception-to-date
as of 06/30/2023
(Estimated)
ATTACHMENT 4 - TAX MEASURE SUMMARIES
295
ATTACHMENT 5 - POSITION CHANGES
ID # Description Department FTE Funding Source FY 2023/24 One-Time
FY 2023/24
Ongoing
FY 2024/25
Ongoing
12.0 $ 89,000 $ 855,830 $ 962,438
374 Traffic Engineer Community Development 1 Community Investment Fund 7,800 124,229 129,584 436 Landscape Inspector Parks & Recreation 1 CFD Funds/L&L Fund - 119,919 149,895 437 Measure E Trails Groundskeeper Parks & Recreation 1 Measure E - 94,500 96,500 438 Parks Groundskeeper Parks & Recreation 1 General Fund - - 81,000 439 Recreation Coordinator - Athletics & Special Events Parks & Recreation 1 Measure K/General Fund 1,000 71,338 75,920 452 Road Maintenance Workers Public Works 2 Road Fund 80,200 (54,297) (49,711) 459 Admin Analyst Finance 1 General Support Fund - 120,000 124,000 459 Technical Support Specialist I City Manager's Office 1 General Support Fund - 103,015 106,105 459 IT Specialist I City Manager's Office 2 General Support Fund - 250,626 258,145 501 Admin Analyst Economic Development 1 Parking Fund - 26,500 (9,000) $ 31,946 $ (57,511) $ (58,942)
459 DELETE Finance Extra Help Finance General Support Fund - (27,365) (28,378) 439 DELETE Tier II Extra Help Parks & Recreation General Fund - (30,146) (30,564) 496 ADD Retired Annuitant Program Mgr Support (One-Time) Parks & Recreation General Fund/CFDs 31,946 - - 0 $ - $ 56,859 $ 66,402
R01 ADD Parking Manager Economic Development 1 Parking Fund - 191,594 202,400 R01 DELETE Senior Program Manager Economic Development -1 Parking Fund - (183,340) (185,312) R02 ADD Associate Community Investment Planner Economic Development 1 Measure G Fund - 118,941 122,837 R02 DELETE Community Investment Specialist Economic Development -1 Measure G Fund - (104,110) (107,471) R03 ADD Associate Community Investment Planner Economic Development 1 Measure G Fund - 119,986 123,882 R03 DELETE Community Investment Specialist Economic Development -1 Measure G Fund - (103,011) (106,295) R04 ADD Engineering Assistant I Capital Projects 1 General Fund - 114,690 118,387 R04 DELETE Engineering Technician II Capital Projects -1 General Fund - (109,601) (113,685) R05 ADD Administrative Analyst I Fire 1 General Fund - 105,739 109,100 R05 DELETE Secretary Fire -1 General Fund - (94,030) (97,441) -3 $ - $ (481,835) $ (487,909)
459 DELETE Application Support Specialist City Manager's Office -1 General Support - (134,699) (137,583) 459 DELETE Application Support Specialist City Manager's Office -1 General Support - (134,699) (137,583) 459 DELETE IT Manager/Senior Program Manager City Manager's Office -1 General Support - (212,438) (212,742) 0 $ - $ (292,590) $ (298,361)
Engineering Assistant III Public Works 0 General Fund - Traffic Control & Lighting Technician Public Works 0 General Fund - New Positions
Extra Help/Part Time Staffing
Reclassifications
Unfunded Positions
452 (292,590) (298,361)
Eliminated Positions
296
ID # Description Department FTE Funding Source FY 2023/24 One-Time
FY 2023/24
Ongoing
FY 2024/25
Ongoing
0 $ - $ - $ -
-1 General Fund - (113,333) (117,500)
1 Measure K Fund - 113,333 117,500
-1 Measure G Fund - (183,160) (185,132)
1 General Support Fund - 183,160 185,132
1 Community Development Fund - 152,648 154,208
-1 General Fund - (152,648) (154,208)
1 Community Development Fund - 207,143 209,301
-1 General Fund - (207,143) (209,301)
2 Community Development Fund - 331,378 341,805
-2 General Fund - (331,378) (341,805)
-1 Community Development Fund - (101,422) (105,187)
1 Community Development Fund - 101,422 105,187
9.00 Total Personnel/Labor Requests $ 120,946 $ 80,753 $ 183,628
7.00 Net of ununded positions
N/A Planning Technician Community Development
N/A Real Property Manager Capital Projects
Associate Planner Community Development
Principal Planner Community Development
504
Senior Planner Community Development
494 Facility Maintenance Worker Public Works
Position Funding Changes
297
Authorized Position List 2023/2024
Cover Page
Approved: 6/28/2023
Effective: 7/1/2023
City of West Sacramento
Authorized Position List
Fiscal Year 2023 / 2024
Total Authorized Positions:
424.05
ATTACHMENT 6 - APL
298
Authorized Position List 2023/2024
Capital Projects
Approved: 6/28/2023
Effective: 7/1/2023
POSITION
101-9653Engineering101-9654Inspection Engineering
101-9651Engineering Administration101-9652Facilities Development104-9657Real Property Management Grand Total
ADMINISTRATIVE ANALYST I/II/SENIOR 1 1
CAPITAL IMPROVEMENT MANAGER 0.25 0.5 0.25 1
CONSTRUCTION & FACILITIES DEVELOPMENT MANAGER 0.5 0.5 1 CONSTRUCTION ADMINISTRATION SPECIALIST 0.5 0.5 1
DIRECTOR OF CAPITAL PROJECTS 1 1
ENGINEER SERIES (JUNIOR/ASSISTANT/ASSOCIATE/SENIOR) 7 7 ENGINEERING ASSISTANT I/II/III* 1 5 6
ENGINEERING TECHNICIAN I/II/III 2 2
ENGINEERING/GIS TECHNICIAN 1 1
FINANCIAL SPECIALIST 1 1
INFORMATION TECHNOLOGY SPECIALIST 1 1
PRINCIPAL ENGINEER 1 1
PROGRAM MANAGER/SENIOR 1 1
PROJECT MANAGER I/II/SENIOR 5 5
Grand Total 14.25 6 2.5 6.25 1 30.00
*Engineering Assistant I/II/III may be filled at the lower level Engineering Technician I/II/III ATTACHMENT 6 - APL
299
Authorized Position List 2023/2024
City Manager's Office
Approved: 6/28/2023
Effective: 7/1/2023
POSITION
104-9016City Manager's Office104-9022City Clerk104-9024Human Resources104-9026Community Relations104-9034Information Technology106-9020Economic Development110-9017Kids Home Run Initiative110-9018Smart City Initiatives516-9700Port Administration652-9040Flood Protection 104-9021Government Relations110-9016City Manager's Office Grand Total
ADMINISTRATIVE ANALYST I/II/SENIOR 0.5 1 0.5 2
ADMINISTRATIVE CLERK I/II/III 1 1
ASSISTANT CITY MANAGER 0.82 0.08 0.1 1
BUSINESS MANAGER 1 1
CITY CLERK 1 1
CITY MANAGER 0.55 0.2 0.25 1
DATA SERVICES MANAGER 0.5 0.5 1
DEPUTY CITY CLERK I/II/SENIOR 1.925 0.075 2
DEPUTY CITY MANAGER/DIRECTOR OF INNOVATION & TECHNOLOGY 0.34 0.33 0.33 1 ENGINEER SERIES (JUNIOR/ASSISTANT/ASSOCIATE/SENIOR) 1 1 EXECUTIVE ASSISTANT TO THE CITY MANAGER 0.75 0.05 0.2 1 FLOOD GENERAL MANAGER 1 1
FLOOD PROTECTION PLANNER 1 1
HUMAN RESOURCES & PAYROLL TECHNICIAN I/II 4 4
HUMAN RESOURCES ANALYST/SENIOR 1 1
HUMAN RESOURCES MANAGER 1 1
INFORMATION TECHNOLOGY SPECIALIST I/II 5 5
IT BUSINESS SERVICES COORDINATOR 1 1
PAYROLL ADMINISTRATOR 1 1
PORT GENERAL MANAGER 1 1
PROGRAM ASSOCIATE 1 1 2
PROGRAM MANAGER/SENIOR 0.5 1.5 0.5 1 3.5
PUBLIC INFORMATION OFFICER 1 1
SECRETARY 1 1
TECHNICAL SERVICES MANAGER 1 1
TECHNICAL SUPPORT SPECIALIST I/II 3 3
Grand Total 3.12 3.925 7 2.34 10.33 0.33 4 0.83 2.125 5 1 0.5 40.50 ATTACHMENT 6 - APL
300
Authorized Position List 2023/2024
Community Development
Approved: 6/28/2023
Effective: 7/1/2023
POSITION
101-9130Code Enforcement101-9655Traffic/Transportation108-9130Code Enforcement650-9310Comm Development Admin.650-9315Building Inspection650-9321Dev/Traffic Engineering 653-9661Environmental Service650-9311Planning106-9311Planning Grand Total
ADMINISTRATIVE ANALYST I/II/SENIOR 1 3 4
ASSISTANT/ASSOCIATE PLANNER 1 1
BUILDING INSPECTOR I/II/SENIOR 2.5 2.5
CHIEF BUILDING OFFICIAL 1 1
CLERK/SENIOR CLERK 1 1
CODE ENFORCEMENT MANAGER 1 1
CODE ENFORCEMENT OFFICER I/II/SENIOR 3 1 4
DIRECTOR OF COMMUNITY DEVELOPMENT 1 1
ENGINEER SERIES (JUNIOR/ASSISTANT/ASSOCIATE/SENIOR) 1 3 4 ENGINEERING ASSISTANT I/II/III 1 1
ENVIRONMENTAL SERVICES & SUSTAINABILITY MANAGER 1 1
PERMIT SERVICES MANAGER 1 1
PERMIT TECHNICIAN I/II 2.5 0.5 3
PLANNING TECHNICIAN 1 1
PLANS EXAMINER I/II/SENIOR 1.5 1.5
PRINCIPAL ENGINEER 1 1
PRINCIPAL PLANNER 1 1
PROGRAM ASSOCIATE 1 1
SECRETARY 1 1 2
SENIOR PLANNER 2 1 3
SUPERVISING TRANSPORTATION PLANNER 1 1
TRANSPORTATION PLANNER SERIES (JUNIOR/ASSISTANT/ASSOCIATE/SENIOR) 2 2 Grand Total 5 4 1 4 8.5 5.5 5 5 1 39.00
Note: 1.0 FTE Engineer Series may be filled at lower level Engineer Assistant I/II/III or Engineering Technician I/II/III.
ATTACHMENT 6 - APL
301
Authorized Position List 2023/2024
Economic Development & Housing
Approved: 6/28/2023
Effective: 7/1/2023
POSITION
106-9020Economic Development219-9328Parking Activities
218-9019Homeless Program
Grand Total
ADMINISTRATIVE ANALYST I/II/SENIOR 1 1
COMMUNITY INVESTMENT MANAGER 1 1
COMMUNITY INVESTMENT PLANNER SERIES (ASSISTANT/ASSOCIATE) 2 2 DIRECTOR OF ECONOMIC DEVELOPMENT & HOUSING 1 1
ECONOMIC DEVELOPMENT MANAGER 1 1
HOUSING MANAGER 1 1
PARKING MANAGER 1 1
PROGRAM MANAGER/SENIOR 2 1 3
SECRETARY 1 1
Grand Total 9 2 1 12.00
Note: One (1) Program Manager/Senior may be filled at a lower level Community Investment Planner Series or Administrative Analyst I/II/Senior ATTACHMENT 6 - APL
302
Authorized Position List 2023/2024
Finance
Approved: 6/28/2023
Effective: 7/1/2023
POSITION
104-9050Finance Administration104-9051Finance Fiscal Records104-9052Finance Revenue Collections 104-9053 Procurement & Contracting104-9054Budget & Financial Planning Grand Total
ACCOUNTANT I/II/SENIOR 2 2
ACCOUNTING TECHNICIAN I/II/III 2 5 7
ADMINISTRATIVE ANALYST I/II/SENIOR 2 2
ADMINISTRATIVE ASSISTANT 1 1
DIRECTOR OF FINANCE 1 1
FINANCE ANALYST/SENIOR 1 1
FINANCE MANAGER 1 0.2 0.8 2
FINANCE SUPERVISOR 1 1 2
PURCHASING MANAGER 1 1
Grand Total 2 6 6.2 3 1.8 19.00
ATTACHMENT 6 - APL
303
Authorized Position List 2023/2024
Fire
Approved: 6/28/2023
Effective: 7/1/2023
POSITION
101-9153Fire - Hazardous Materials108-9151Fire Operations 101-9150Fire - Administration101-9151Fire - Operations101-9152Fire Prevention Services Grand Total
ADMINISTRATIVE ANALYST I/II/SENIOR 1 1 2
DEPUTY FIRE CHIEF 1 1
FINANCIAL SPECIALIST 1 1
FIRE BATTALION CHIEF 4 4
FIRE CAPTAIN 16 16
FIRE CHIEF 1 1
FIRE ENGINEER 15 15
FIRE FIGHTER 2 20 22
FIRE INSPECTOR/SENIOR 2 2
FIRE MARSHAL 0.9 0.1 1
PLANS EXAMINER I/II/SENIOR 1 1
Grand Total 3.9 2 4.1 55 1 66.00
ATTACHMENT 6 - APL
304
Authorized Position List 2023/2024
Parks & Recreation
Approved: 6/28/2023
Effective: 7/1/2023
POSITION
101-9500Parks & Recreation Admin101-9510Recreation Activities254-9555Discovery Preschool Program 110-9019Homeless ProgramVarious Community Facilities Districts (CFD)213-9175Landscape & Lighting 108-9515Recreation Center101-9520Parks & Trail Maintenance110-9520Parks & Trail Maintenance Grand Total
ADMINISTRATIVE ANALYST I/II/SENIOR 1 1
BUSINESS MANAGER 1 1
CHIEF PARKS & GROUNDS WORKER 0.8 3.2 4
DIRECTOR OF PARKS & RECREATION 1 1
GROUNDSKEEPER 1 3 1 5
LANDSCAPE INSPECTOR/SENIOR 0.8 0.2 1
PARKS & GROUNDS WORKER/SENIOR 1 7 8
PARKS OPERATIONS SUPERINTENDENT 1 1
PRESCHOOL SITE SUPERVISOR 0.8 0.8
PRESCHOOL TEACHER 0.75 0.75
PROJECT MANAGER I/II/SENIOR 0.8 0.2 1
RECREATION COORDINATOR 6.56 0.44 7
RECREATION MANAGER 2 2
RECREATION SUPERVISOR I/II 6 6
SECRETARY 1 1
SPECIAL EVENTS SUPERVISOR I/II 1 1
Grand Total 5 14.56 1.55 2 2.4 0.4 0.44 14.2 1 41.55
0.8 FTE Chief Parks & Grounds Worker: Various Community Facilities Districts: 269-9176/5.01%, 269-9177/8.64%, 269-9178/16.51%, 269- 9179/12.64%, 269-9180/3.07%, 269-9181/1.45%, 269-9182/0.40%, 269-9183/7.21%, 269-9184/4.89%, 269-9185/4.63%, 269-9186/3.07%, 269-9188/1.66%, 269-9189/5.48%, 269-9193/2.43%, 269-9194/2.90%
0.8 FTE Project Manager I/II/Senior & Landscape Inspector/Senior: Various Community Facilities Districts: 269-9176/3.46%, 269-9177/9.01%, 269-9178/16.51%, 269-9179/8.01%, 269-9180/3.87%, 269-9181/1.33%, 269-9182/0.61%, 269-9183/13.69%, 269-9184/1.48%, 269- 9185/3.24%, 269-9186/4.04%, 269-9188/3.64%, 269-9189/3.82%, 269-9192/0.71%, 269-9193/2.38%, 269-9194/3.62%, 269-9195/0.55%, ATTACHMENT 6 - APL
305
Authorized Position List 2023/2024
Police
Approved: 6/28/2023
Effective: 7/1/2023
POSITION
101-9110Police - Administration101-9111Police - Investigations101-9113Police - Patrol101-9116Police - Traffic/ParkingSafety108-9111Police - Investigations 101-9112Police - Records101-9114Police - COS110-9019Homeless Program111-9110Police - Administration111-9113Police - Patrol101-9117Police - C.L.O. Program Grand Total
ADMINISTRATIVE ANALYST I/II/SENIOR 4 2 6
BUSINESS MANAGER 1 1
CALEA COORDINATOR 1 1
CLERK/SENIOR CLERK 1 1
COMMUNITY SERVICES OFFICER I/II/SENIOR 4 2 6
COURT LIAISON OFFICER 0.5 0.5
COURT LIAISON SPECIALIST 0.5 0.5
CRIME ANALYST I/II/SENIOR 1 1
CRIME SCENE INVESTIGATOR I/II/III 2 2
DEPUTY POLICE CHIEF 1 1
POLICE CHIEF 1 1
POLICE LIEUTENANT 2 1 2 5
POLICE OFFICER 10 43 3 1 57
POLICE RECORDS SUPERVISOR 1 1
POLICE RECORDS TECHNICIAN I/II/SENIOR 6 6
POLICE SERGEANT 1 1 8 1 2 13
POLICE SERVICES COORDINATOR 1 1
POLICE SUPPORT SERVICES MANAGER 1 1
PROGRAM ASSOCIATE 1 1
PROGRAM MANAGER/SENIOR 1 1
PROPERTY/EVIDENCE TECHNICIAN I/II 2 2
SECRETARY 1 1 1 3
YOUTH COUNSELOR 1 1
Grand Total 13 17 57 4 3 9 4 2 1 2 1 113.00
NOTE: 5.0 FTE Police Officer positions in General Fund 101 designated as unfunded ATTACHMENT 6 - APL
306
Authorized Position List 2023/2024
Public Works O & M
Approved: 6/28/2023
Effective: 7/1/2023
POSITION
104-9325City Facility Project & Maint108-9205Street Sweeping Maintenance108-9210Road Maintenance201-9205Street Sweeping Maintenance201-9210Road Maintenance215-9230Storm Water Maint-MS4501-9410Sewer Collection506-9610Water Treatment506-9611Water Distribution506-9612Water Backflow Prevention Prg 610-9650Public Works O&M Administration104-9326Fleet Maintenance101-9212Traffic/Transportation Operations218-9019Homeless Program108-9515Recreation Center Grand Total
ADMINISTRATIVE ANALYST I/II/SENIOR 2 2
CHIEF FACILITIES MAINTENANCE WORKER 1 1
CHIEF MAINTENANCE WORKER 1 1 1 3
CHIEF TREATMENT PLANT MECHANIC 0.5 0.5 1
CLERK/SENIOR CLERK 1 1
DIRECTOR OF PUBLIC WORKS OPERATIONS & MAINTENANCE 1 1
ELECTRICAL TECHNICIAN 1 1 2
ENGINEERING ASSISTANT I/II/III* 1 1
EQUIPMENT & FACILITIES SUPERINTENDENT 0.5 0.5 1
EQUIPMENT MECHANIC I/II 3 3
FACILITIES MAINTENTANCE WORKER/AIDE/SENIOR 3 1 4
INSTRUMENTATION TECHNICIAN 1 1
MAINTENANCE WORKER/SENIOR 1 1 1 4 2 7 7 2 25
SECRETARY 1 1
SENIOR WATER TREATMENT PLANT OPERATOR 1 1
STATIONARY ENGINEER 2 1 3
TRAFFIC CONTROL & LIGHTING TECHNICIAN I/II* 1 1
TREATMENT PLANT MECHANIC I/II 2 1 3
UTILITIES MAINTENANCE SUPERINTENDENT 0.25 0.25 0.25 0.25 1 WATER METER TECHNICIAN 1 1
WATER TREATMENT PLANT OPERATOR APPRENTICE/II/III 5 5
WATER TREATMENT SUPERINTENDENT 1 1
Grand Total 6.5 1 2 1 4.25 2.25 11.75 10.5 9.25 2 5 3.5 2 1 1 63.00 Unfund 1.0 FTE Engineering Assistant I/II/II and Traffic Control & Lighting Technician I/II from 101-9112.
ATTACHMENT 6 - APL
307
Authorized Position List 2023/2024
Summary Amendments
Approved: 6/28/2023
Effective: 7/1/2023
Date Dept Approved By Amendment
7/1/2023 Capital Projects City Council Change 1.0 Program Manager/Senior from 106-9657 to 104-9657. Reclassify 1.0 FTE Engineering Technician I/II/III to 1.0 Engineering Assistant I/II/III in 101-9654. Title change Civil Engineer Series (Junior/Assistant/Associate/Senior) to Engineer Series (Junior/Assistant/Associate/Senior). 7/1/2023 City Manager's Office City Council
Title Change Application Support Specialist to Technical Support Specialist I/II & Information Technology Specialist to Information Technology Specialist I/II. Eliminate 2.0 FTE Technical Support Specialist I/II (1.0 FTE Due to vacant limited term ending) & 1.0 FTE Information Technology Manager from 104-9034. Add 2.0 FTE Information Technology Specialist I/II to 104-9034. Title change Civil Engineer Series (Junior/Assistant/Associate/Senior) to Engineer Series (Junior/Assistant/Associate/Senior). 7/1/2023 Community Development City Council
Change 101-9311 to 650-9311. Change 1.0 Senior Planner from 650-9311 to 106-9311. Change 1.0 Planning Technician from 650-9310 to 650- 9311. Title change Civil Engineer Series (Junior/Assistant/Associate/Senior) to Engineer Series (Junior/Assistant/Associate/Senior). Edit footnote
1.0 FTE Engineer Series may be filled at lower level Engineer Assistant I/II/III or Engineering Technician I/II/III. Add 1.0 FTE Engineer Series (Junior/Assistant/Associate/Senior) to 101-9655.
7/1/2023 Economic Development & Housing City Council Reclassify Community Investment Specialist to Community Investment Planner Series (Assistant/Associate) & 1.0 FTE Program Manager/Senior (296-9328) to Parking Manager. Add 1.0 FTE Administrative Analyst Series (I/II/Senior) to 219-9328. 7/1/2023 Finance City Council Add 1.0 Administrative Analyst Series (I/II/Senior) to 104-9053. Change 1.0 FTE Finance Analyst I/II from 104-9051 to 104-9054. Change 1.0 FTE Finance Manager from 104-9051 to 104-9054/80% & 104-9052/20%. 7/1/2023 Fire City Council Reclassify 1.0 Secretary to 1.0 Administrative Analyst Series (I/II/Senior). Remove footnote: Firefighter position(s) may be flexibly staffed at either the Firefighter or Fire Recruit level. No more than six positions may be flexibly staffed. 7/1/2023 Parks & Recreation City Council
Add 1.0 Groundskeeper to 110-9520, 1.0 Recreation Coordinator to 101-9510/56% and 108-9515/44%, and 1.0 Landscape Inspector/Senior to 213-9175/20% and Various Community Facilities Districts/80%. Change 1.0 FTE Project Manager Series (I/II/Senior) from 101-9520 to 213- 9175/20% and Various Community Facilities Districts/80%. 7/1/2023 Police City Council Change 250-9117 to 101-9117. Remove footnote: Police Officer position(s) may be flexibly staffed at either the Police Officer or Police Recruit level. No more than five positions may be flexibly staffed. 7/1/2023 Public Works O&M City Council Unfund 1.0 FTE Engineering Assistant I/II/II and Traffic Control & Lighting Technician I/II from 101-9112. Add 2.0 FTE Maintenance Worker/Senior to 201-9210. Change 1.0 FTE Facilities Maintenance Worker/Aide/Senior from 104-9325 to 108-9515.
ATTACHMENT 6 - APL
308
Title Page City of West Sacramento
2023/2024 Classification Plan
Approved: 6/28/2023
City of West Sacramento
Salary Schedule
Fiscal Year 2023 / 2024
ATTACHMENT 7 - SALARY SCHEDULE
309
Battalion Chief's Association City of West Sacramento
2023/2024 Classification Plan
Approved: 6/28/2023
POSITION TITLE SALARY EFFECTIVE
A B C D E MINIMUM MAXIMUM
Fire Battalion Chief 7/1/22 $9,724 $11,817 $116,688 $141,804
MONTHLY SALARY RANGE ANNUAL SALARY
ATTACHMENT 7 - SALARY SCHEDULE
310
City Manager City of West Sacramento
2023/2024 Classification Plan
Approved: 6/28/2023
POSITION TITLE SALARY EFFECTIVE
A B C D E MINIMUM MAXIMUM
City Manager 3/16/2020 22375 $268,500
MONTHLY SALARY RANGE ANNUAL SALARY
ATTACHMENT 7 - SALARY SCHEDULE
311
Confidential City of West Sacramento
2023/2024 Classification Plan
Approved: 6/28/2023
POSITION TITLE SALARY EFFECTIVE
A B C D E F G H I MINIMUM MAXIMUM
Administrative Assistant 7/1/22 5039 5165 5294 5426 5562 5701 5844 5990 6140 $60,468 $73,680 Administrative Clerk I 7/1/22 3527 3615 3705 3798 3893 3990 4090 4192 4297 $42,324 $51,564 Administrative Clerk II 7/1/22 3886 3983 4083 4185 4290 4397 4507 4620 4735 $46,632 $56,820 Administrative Clerk III 7/1/22 4286 4393 4503 4616 4731 4849 4970 5094 5221 $51,432 $62,652 Executive Assistant to the City Manager 7/1/22 5364 5498 5635 5776 5920 6068 6220 6376 6535 $64,368 $78,420 Human Resources Analyst 7/1/22 7134 7312 7495 7682 7874 8071 8273 8480 8692 $85,608 $104,304 Human Resources & Payroll Technician I 7/1/22 4286 4393 4503 4616 4731 4849 4970 5094 5221 $51,432 $62,652 Human Resources & Payroll Technician II 7/1/22 5039 5165 5294 5426 5562 5701 5844 5990 6140 $60,468 $73,680 Payroll Administrator 7/1/22 5554 5693 5835 5981 6131 6284 6441 6602 6767 $66,648 $81,204
POSITION TITLE SALARY EFFECTIVE
A B C D E MINIMUM MAXIMUM
Administrative Assistant 7/1/22 $5,052 $5,305 $5,570 $5,848 $6,140 $60,624 $73,680 Administrative Clerk I 7/1/22 $3,534 $3,711 $3,897 $4,092 $4,297 $42,408 $51,564 Administrative Clerk II 7/1/22 $3,895 $4,090 $4,295 $4,510 $4,735 $46,740 $56,820 Administrative Clerk III 7/1/22 $4,295 $4,510 $4,735 $4,972 $5,221 $51,540 $62,652 Executive Assistant to the City Manager 7/1/22 $5,377 $5,646 $5,928 $6,224 $6,535 $64,524 $78,420 Human Resources Analyst 7/1/22 $7,151 $7,509 $7,884 $8,278 $8,692 $85,812 $104,304 Human Resources & Payroll Technician I 7/1/22 $4,295 $4,510 $4,735 $4,972 $5,221 $51,540 $62,652 Human Resources & Payroll Technician II 7/1/22 $5,052 $5,305 $5,570 $5,848 $6,140 $60,624 $73,680 Payroll Administrator 7/1/22 $5,568 $5,846 $6,138 $6,445 $6,767 $66,816 $81,204 FOR EMPLOYEES HIRED BEFORE 07/01/2019
MONTHLY SALARY STEPS ANNUAL SALARY
FOR EMPLOYEES HIRED AFTER 06/30/2019
MONTHLY SALARY STEPS ANNUAL SALARY
ATTACHMENT 7 - SALARY SCHEDULE
312
Elected Officials City of West Sacramento
2023/2024 Classification Plan
Approved: 6/28/2023
POSITION TITLE SALARY EFFECTIVE
A B C D E MINIMUM MAXIMUM
City Council Member 1/1/87 $300 $3,600
Mayor 1/1/87 $300 $3,600
MONTHLY SALARY STEPS ANNUAL SALARY
ATTACHMENT 7 - SALARY SCHEDULE
313
Executive Management City of West Sacramento
2023/2024 Classification Plan
Approved: 6/28/2023
POSITION TITLE SALARY EFFECTIVE
A B C D E MINIMUM MAXIMUM
Assistant City Manager 7/1/22 $15,000 $18,566 $180,000 $222,789 Deputy City Manager/Director of Innovation & Technology 7/1/22 $12,500 $15,914 $150,000 $190,962 Director of Capital Projects 7/1/22 $12,500 $15,914 $150,000 $190,962 Director of Community Development 7/1/22 $12,500 $15,914 $150,000 $190,962 Director of Economic Development & Housing 7/1/22 $12,500 $15,914 $150,000 $190,962 Director of Finance 7/1/22 $12,500 $15,914 $150,000 $190,962 Director of Parks & Recreation 7/1/22 $12,500 $15,914 $150,000 $190,962 Director of Public Works Operations & Maintenance 7/1/22 $12,500 $15,914 $150,000 $190,962 Fire Chief 7/1/22 $14,167 $17,682 $170,000 $212,180
Flood General Manager 7/1/22 $11,667 $14,145 $140,000 $169,744 Police Chief 7/1/22 $14,167 $17,682 $170,000 $212,180
Port General Manager 7/1/22 $11,667 $14,145 $140,000 $169,744
MONTHLY SALARY RANGE ANNUAL SALARY
ATTACHMENT 7 - SALARY SCHEDULE
314
Firefighter's Association City of West Sacramento
2023/2024 Classification Plan
Approved: 6/28/2023
POSITION TITLE SALARY EFFECTIVE
A B C D E MINIMUM MAXIMUM
Fire Captain 7/1/23 8718 9154 9612 10093 10598 $127,176 $127,176 Fire Engineer 7/1/23 7593 7973 8372 8791 9231 $110,772 $110,772 Firefighter 7/1/23 6960 7308 7673 8057 8460 $83,520 $101,520
MONTHLY SALARY STEPS ANNUAL SALARY
ATTACHMENT 7 - SALARY SCHEDULE
315
Local 39 City of West Sacramento
2023/2024 Classification Plan
Approved: 6/28/2023
POSITION TITLE SALARY EFFECTIVE
A B C D E MINIMUM MAXIMUM
Accounting Technician I 7/1/23 $4,188 $4,397 $4,617 $4,848 $5,090 $50,256 $61,080 Accounting Technician II 7/1/23 $4,710 $4,945 $5,192 $5,452 $5,725 $56,520 $68,700 Accounting Technician III 7/1/23 $5,062 $5,315 $5,581 $5,860 $6,153 $60,744 $73,836 Chief Facilities Maintenance Worker 7/1/23 $6,235 $6,547 $6,874 $7,218 $7,579 $74,820 $90,948 Chief Maintenance Worker 7/1/23 $5,346 $5,613 $5,894 $6,189 $6,498 $64,152 $77,976 Chief Maintenance Worker (Possess a D3
and/or hired after 7/1/19) 7/1/23 $5,424 $5,695 $5,980 $6,279 $6,593 $65,088 $79,116 Chief Parks & Grounds Worker 7/1/23 $5,062 $5,315 $5,581 $5,860 $6,153 $60,744 $73,836 Chief Treatment Plant Mechanic 7/1/23 $6,901 $7,246 $7,608 $7,988 $8,387 $82,812 $100,644 Clerk 7/1/23 $3,470 $3,644 $3,826 $4,017 $4,218 $41,640 $50,616 Clerk, Senior 7/1/23 $3,773 $3,962 $4,160 $4,368 $4,586 $45,276 $55,032 Electrical Technician 7/1/23 $6,470 $6,793 $7,133 $7,490 $7,865 $77,640 $94,380 Engineering/GIS Technician 7/1/23 $6,469 $6,792 $7,132 $7,489 $7,863 $77,628 $94,356 Engineering Technician I 7/1/23 $4,752 $4,990 $5,240 $5,502 $5,777 $57,024 $69,324 Engineering Technician II 7/1/23 $5,331 $5,598 $5,878 $6,172 $6,481 $63,972 $77,772 Engineering Technician III 7/1/23 $6,161 $6,469 $6,792 $7,132 $7,489 $73,932 $89,868 Equipment Mechanic I 7/1/23 $4,363 $4,581 $4,810 $5,051 $5,304 $52,356 $63,648 Equipment Mechanic II 7/1/23 $4,692 $4,927 $5,173 $5,432 $5,704 $56,304 $68,448 Facilities Maintenance Aide 7/1/23 $3,181 $3,340 $3,507 $3,682 $3,866 $38,172 $46,392 Facilities Maintenance Worker 7/1/23 $4,907 $5,152 $5,410 $5,680 $5,964 $58,884 $71,568 Facilities Maintenance Worker, Senior 7/1/23 $5,400 $5,670 $5,953 $6,251 $6,564 $64,800 $78,768 Groundskeeper 7/1/23 $3,348 $3,515 $3,691 $3,876 $4,070 $40,176 $48,840 Instrumentation Technician 7/1/23 $7,174 $7,533 $7,910 $8,305 $8,720 $86,088 $104,640 Maintenance Worker 7/1/23 $4,312 $4,528 $4,754 $4,992 $5,242 $51,744 $62,904 Maintenance Worker, Senior 7/1/23 $4,765 $5,003 $5,253 $5,516 $5,792 $57,180 $69,504 Parks & Grounds Worker 7/1/23 $4,105 $4,310 $4,526 $4,752 $4,990 $49,260 $59,880 Parks & Grounds Worker, Senior 7/1/23 $4,489 $4,713 $4,949 $5,196 $5,456 $53,868 $65,472 Permit Technician I 7/1/23 $4,708 $4,943 $5,190 $5,450 $5,723 $56,496 $68,676 Permit Technician II 7/1/23 $5,062 $5,315 $5,581 $5,860 $6,153 $60,744 $73,836 Planning Technician 7/1/23 $4,710 $4,946 $5,193 $5,453 $5,726 $56,520 $68,712 Recreation Coordinator 7/1/23 $4,190 $4,399 $4,619 $4,850 $5,092 $50,280 $61,104 Recreation Supervisor I 7/1/23 $5,233 $5,495 $5,770 $6,059 $6,362 $62,796 $76,344 Recreation Supervisor II 7/1/23 $5,817 $6,108 $6,413 $6,734 $7,071 $69,804 $84,852 Revenue Supervisor 7/1/23 $5,817 $6,108 $6,413 $6,734 $7,071 $69,804 $84,852 Secretary 7/1/23 $4,687 $4,921 $5,167 $5,425 $5,696 $56,244 $68,352 Special Events Supervisor I 7/1/23 $5,233 $5,495 $5,770 $6,059 $6,362 $62,796 $76,344 Special Events Supervisor II 7/1/23 $5,817 $6,108 $6,413 $6,734 $7,071 $69,804 $84,852 Stationary Engineer 7/1/23 $5,939 $6,236 $6,548 $6,875 $7,219 $71,268 $86,628 Traffic Control & Lighting Technician I 7/1/23 $5,265 $5,528 $5,804 $6,094 $6,399 $63,180 $76,788 Traffic Control & Lighting Technician II 7/1/23 $6,161 $6,469 $6,792 $7,132 $7,489 $73,932 $89,868 FOR EMPLOYEES HIRED BEFORE 08/31/2019
MONTHLY SALARY STEPS ANNUAL SALARY
ATTACHMENT 7 - SALARY SCHEDULE
316
Local 39 City of West Sacramento
2023/2024 Classification Plan
Approved: 6/28/2023
Treatment Plant Mechanic I 7/1/23 $5,602 $5,882 $6,176 $6,485 $6,809 $67,224 $81,708 Treatment Plant Mechanic II 7/1/23 $6,161 $6,469 $6,792 $7,132 $7,489 $73,932 $89,868 Water Treatment Plant Apprentice (Steps 1-4) 7/1/23 $3,970 $4,168 $4,376 $4,595 $47,640 Water Treatment Plant Apprentice (Steps 5-9) 7/1/23 $4,824 $5,065 $5,318 $5,584 $5,863 $70,356 Water Treatment Plant Operator II 7/1/23 $5,454 $5,727 $6,013 $6,314 $6,630 $65,448 $79,560 Water Treatment Plant Operator III 7/1/23 $6,029 $6,330 $6,646 $6,978 $7,327 $72,348 $87,924 Water Treatment Plant Operator, Senior 7/1/23 $7,391 $7,761 $8,149 $8,556 $8,984 $88,692 $107,808
POSITION TITLE SALARY EFFECTIVE
A B C D E F G H I MINIMUM MAXIMUM
Accounting Technician I 7/1/23 $4,179 $4,283 $4,390 $4,500 $4,612 $4,727 $4,845 $4,966 $5,090 $50,148 $61,080 Accounting Technician II 7/1/23 $4,700 $4,817 $4,937 $5,060 $5,186 $5,316 $5,449 $5,585 $5,725 $56,400 $68,700 Accounting Technician III 7/1/23 $5,051 $5,177 $5,306 $5,439 $5,575 $5,714 $5,857 $6,003 $6,153 $60,612 $73,836 Chief Facilities Maintenance Worker 7/1/23 $6,221 $6,377 $6,536 $6,699 $6,866 $7,038 $7,214 $7,394 $7,579 $74,652 $90,948 Chief Maintenance Worker (Possess a D3
and/or hired after 7/1/19) 7/1/23 $5,411 $5,546 $5,685 $5,827 $5,973 $6,122 $6,275 $6,432 $6,593 $64,932 $79,116 Chief Parks & Grounds Worker 7/1/23 $5,051 $5,177 $5,306 $5,439 $5,575 $5,714 $5,857 $6,003 $6,153 $60,612 $73,836 Chief Treatment Plant Mechanic 7/1/23 $6,883 $7,055 $7,231 $7,412 $7,597 $7,787 $7,982 $8,182 $8,387 $82,596 $100,644 Clerk 7/1/23 $3,461 $3,548 $3,637 $3,728 $3,821 $3,917 $4,015 $4,115 $4,218 $41,532 $50,616 Clerk, Senior 7/1/23 $3,765 $3,859 $3,955 $4,054 $4,155 $4,259 $4,365 $4,474 $4,586 $45,180 $55,032 Electrical Technician 7/1/23 $6,455 $6,616 $6,781 $6,951 $7,125 $7,303 $7,486 $7,673 $7,865 $77,460 $94,380 Engineering/GIS Technician 7/1/23 $6,454 $6,615 $6,780 $6,949 $7,123 $7,301 $7,484 $7,671 $7,863 $77,448 $94,356 Engineering Technician I 7/1/23 $4,741 $4,860 $4,981 $5,106 $5,234 $5,365 $5,499 $5,636 $5,777 $56,892 $69,324 Engineering Technician II 7/1/23 $5,320 $5,453 $5,589 $5,729 $5,872 $6,019 $6,169 $6,323 $6,481 $63,840 $77,772 Engineering Technician III 7/1/23 $6,146 $6,300 $6,458 $6,619 $6,784 $6,954 $7,128 $7,306 $7,489 $73,752 $89,868 Equipment Mechanic I 7/1/23 $4,354 $4,463 $4,575 $4,689 $4,806 $4,926 $5,049 $5,175 $5,304 $52,248 $63,648 Equipment Mechanic II 7/1/23 $4,682 $4,799 $4,919 $5,042 $5,168 $5,297 $5,429 $5,565 $5,704 $56,184 $68,448 Facilities Maintenance Aide 7/1/23 $3,174 $3,253 $3,334 $3,417 $3,502 $3,590 $3,680 $3,772 $3,866 $38,088 $46,392 Facilities Maintenance Worker 7/1/23 $4,896 $5,018 $5,143 $5,272 $5,404 $5,539 $5,677 $5,819 $5,964 $58,752 $71,568 Facilities Maintenance Worker, Senior 7/1/23 $5,387 $5,522 $5,660 $5,802 $5,947 $6,096 $6,248 $6,404 $6,564 $64,644 $78,768 Groundskeeper 7/1/23 $3,340 $3,424 $3,510 $3,598 $3,688 $3,780 $3,874 $3,971 $4,070 $40,080 $48,840 Instrumentation Technician 7/1/23 $7,157 $7,336 $7,519 $7,707 $7,900 $8,098 $8,300 $8,507 $8,720 $85,884 $104,640 Maintenance Worker 7/1/23 $4,301 $4,409 $4,519 $4,632 $4,748 $4,867 $4,989 $5,114 $5,242 $51,612 $62,904 Maintenance Worker, Senior 7/1/23 $4,754 $4,873 $4,995 $5,120 $5,248 $5,379 $5,513 $5,651 $5,792 $57,048 $69,504 Parks & Grounds Worker 7/1/23 $4,095 $4,197 $4,302 $4,410 $4,520 $4,633 $4,749 $4,868 $4,990 $49,140 $59,880 Parks & Grounds Worker, Senior 7/1/23 $4,476 $4,588 $4,703 $4,821 $4,942 $5,066 $5,193 $5,323 $5,456 $53,712 $65,472 Permit Technician I 7/1/23 $4,698 $4,815 $4,935 $5,058 $5,184 $5,314 $5,447 $5,583 $5,723 $56,376 $68,676 Permit Technician II 7/1/23 $5,051 $5,177 $5,306 $5,439 $5,575 $5,714 $5,857 $6,003 $6,153 $60,612 $73,836 Planning Technician 7/1/23 $4,700 $4,817 $4,937 $5,060 $5,187 $5,317 $5,450 $5,586 $5,726 $56,400 $68,712 Recreation Coordinator 7/1/23 $4,180 $4,284 $4,391 $4,501 $4,614 $4,729 $4,847 $4,968 $5,092 $50,160 $61,104 Recreation Supervisor I 7/1/23 $5,221 $5,352 $5,486 $5,623 $5,764 $5,908 $6,056 $6,207 $6,362 $62,652 $76,344 Recreation Supervisor II 7/1/23 $5,805 $5,950 $6,099 $6,251 $6,407 $6,567 $6,731 $6,899 $7,071 $69,660 $84,852 FOR EMPLOYEES HIRED AFTER 08/31/2019
MONTHLY SALARY STEPS ANNUAL SALARY
ATTACHMENT 7 - SALARY SCHEDULE
317
Local 39 City of West Sacramento
2023/2024 Classification Plan
Approved: 6/28/2023
Revenue Supervisor 7/1/23 $5,805 $5,950 $6,099 $6,251 $6,407 $6,567 $6,731 $6,899 $7,071 $69,660 $84,852 Secretary 7/1/23 $4,674 $4,791 $4,911 $5,034 $5,160 $5,289 $5,421 $5,557 $5,696 $56,088 $68,352 Special Events Supervisor I 7/1/23 $5,221 $5,352 $5,486 $5,623 $5,764 $5,908 $6,056 $6,207 $6,362 $62,652 $76,344 Special Events Supervisor II 7/1/23 $5,805 $5,950 $6,099 $6,251 $6,407 $6,567 $6,731 $6,899 $7,071 $69,660 $84,852 Stationary Engineer 7/1/23 $5,924 $6,072 $6,224 $6,380 $6,540 $6,703 $6,871 $7,043 $7,219 $71,088 $86,628 Traffic Control & Lighting Technician I 7/1/23 $5,252 $5,383 $5,518 $5,656 $5,797 $5,942 $6,091 $6,243 $6,399 $63,024 $76,788 Traffic Control & Lighting Technician II 7/1/23 $6,146 $6,300 $6,458 $6,619 $6,784 $6,954 $7,128 $7,306 $7,489 $73,752 $89,868 Treatment Plant Mechanic I 7/1/23 $5,589 $5,729 $5,872 $6,019 $6,169 $6,323 $6,481 $6,643 $6,809 $67,068 $81,708 Treatment Plant Mechanic II 7/1/23 $6,146 $6,300 $6,458 $6,619 $6,784 $6,954 $7,128 $7,306 $7,489 $73,752 $89,868 Water Treatment Plant Apprentice 7/1/23 $4,812 $4,932 $5,055 $5,181 $5,311 $5,444 $5,580 $5,720 $5,863 $57,744 $70,356 Water Treatment Plant Operator II 7/1/23 $5,442 $5,578 $5,717 $5,860 $6,006 $6,156 $6,310 $6,468 $6,630 $65,304 $79,560 Water Treatment Plant Operator III 7/1/23 $6,014 $6,164 $6,318 $6,476 $6,638 $6,804 $6,974 $7,148 $7,327 $72,168 $87,924 Water Treatment Plant Operator, Senior 7/1/23 $7,373 $7,557 $7,746 $7,940 $8,139 $8,342 $8,551 $8,765 $8,984 $88,476 $107,808
ATTACHMENT 7 - SALARY SCHEDULE
318
Management City of West Sacramento
2023/2024 Classification Plan
Approved: 6/28/2023
POSITION TITLE SALARY EFFECTIVE
A B C D E MINIMUM MAXIMUM
Business Manager 7/1/22 $9,065 $11,017 $108,780 $132,204 Capital Improvement Manager 7/1/22 $10,067 $12,234 $120,804 $146,808 Chief Building Official 7/1/22 $10,067 $12,234 $120,804 $146,808 City Clerk 7/1/22 $10,067 $12,234 $120,804 $146,808
Code Enforcement Manager 7/1/22 $9,065 $11,017 $108,780 $132,204 Community Investment Manager 7/1/22 $9,488 $11,531 $113,856 $138,372 Construction & Facilities Development Manager 7/1/22 $9,065 $11,017 $108,780 $132,204 Court Liaison Officer 7/1/22 $6,268 $7,618 $75,216 $91,416 Data Services Manager 7/1/22 $8,223 $9,994 $98,676 $119,928 Drafting Services Manager 7/1/22 $8,223 $9,994 $98,676 $119,928 Economic Development Manager 7/1/22 $9,488 $11,531 $113,856 $138,372 Environmental Services & Sustainability Manager 7/1/22 $9,065 $11,017 $108,780 $132,204 Equipment and Facilities Superintendent 7/1/22 $8,614 $10,469 $103,368 $125,628 Finance Manager 7/1/22 $10,067 $12,234 $120,804 $146,808 Finance Supervisor 7/1/22 $8,223 $9,994 $98,676 $119,928 Fire Marshal 7/1/22 $9,724 $11,817 $116,688 $141,804
Flood Protection Planner 7/1/22 $8,614 $10,469 $103,368 $125,628 Housing Manager 7/1/22 $9,488 $11,531 $113,856 $138,372 Human Resources Manager 7/1/22 $10,067 $12,234 $120,804 $146,808 Information Technology Business Services Coordinator 7/1/22 $8,223 $9,994 $98,676 $119,928 Information Technology Manager 7/1/22 $10,067 $12,234 $120,804 $146,808 Parking Manager 7/1/23 $9,488 $11,531 $113,856 $138,372 Parks Operations Superintendent 7/1/22 $8,614 $10,469 $103,368 $125,628 Permit Services Manager 7/1/22 $7,893 $9,592 $94,716 $115,104 Police Support Services Manager 7/1/22 $8,614 $10,469 $103,368 $125,628 Preschool Site Supervisor 7/1/22 $5,377 $6,535 $64,524 $78,420 Principal Engineer 7/1/22 $10,067 $12,234 $120,804 $146,808 Principal Planner 7/1/22 $9,488 $11,531 $113,856 $138,372 Program Manager 7/1/22 $6,939 $8,433 $83,268 $101,196
Public Information Officer 7/1/22 $8,614 $10,469 $103,368 $125,628 Purchasing Manager 7/1/22 $8,223 $9,994 $98,676 $119,928 Recreation Manager 7/1/22 $8,223 $9,994 $98,676 $119,928 Senior Analyst 7/1/22 $7,893 $9,592 $94,716 $115,104
Senior Engineer 7/1/22 $8,837 $10,740 $106,044 $128,880 Senior Finance Analyst 7/1/22 $8,223 $9,994 $98,676 $119,928
MONTHLY SALARY RANGE ANNUAL SALARY
ATTACHMENT 7 - SALARY SCHEDULE
319
Management City of West Sacramento
2023/2024 Classification Plan
Approved: 6/28/2023
POSITION TITLE SALARY EFFECTIVE
A B C D E MINIMUM MAXIMUM
MONTHLY SALARY RANGE ANNUAL SALARY
Senior Human Resources Analyst 7/1/22 $8,223 $9,994 $98,676 $119,928 Senior Planner 7/1/22 $8,223 $9,994 $98,676 $119,928
Senior Program Manager Y-Rated 7/1/22 $9,774 $11,878 $117,288 $142,536 Senior Program Manager 7/1/22 $8,614 $10,469 $103,368 $125,628 Senior Project Manager 7/1/22 $7,893 $9,592 $94,716 $115,104 Senior Transportation Planner 7/1/22 $8,223 $9,994 $98,676 $119,928 Supervising Civil Engineer 7/1/22 $9,488 $11,531 $113,856 $138,372 Supervising Transportation Planner 7/1/22 $9,065 $11,017 $108,780 $132,204 Technical Services Manager 7/1/22 $8,223 $9,994 $98,676 $119,928 Utilities Maintenance Superintendent 7/1/22 $8,614 $10,469 $103,368 $125,628 Water Treatment Plant Superintendent 7/1/22 $9,488 $11,531 $113,856 $138,372
ATTACHMENT 7 - SALARY SCHEDULE
320
Police Officer's Associatio City of West Sacramento
2023/2024 Classification Plan
Approved: 6/28/2023
POSITION TITLE SALARY EFFECTIVE
A B C D E F G H I MINIMUM MAXIMUM
Code Enforcement Officer I 1/1/23 $4,408 $4,518 $4,631 $4,747 $4,866 $4,988 $5,113 $5,241 $5,372 $52,896 $64,464 Code Enforcement Officer II 1/1/23 $4,873 $4,995 $5,120 $5,248 $5,379 $5,513 $5,651 $5,792 $5,937 $58,476 $71,244 Code Enforcement Officer, Senior 1/1/23 $5,383 $5,518 $5,656 $5,797 $5,942 $6,091 $6,243 $6,399 $6,559 $64,596 $78,708 Community Services Officer I 1/1/23 $3,763 $3,857 $3,953 $4,052 $4,153 $4,257 $4,363 $4,472 $4,584 $45,156 $55,008 Community Services Officer II 1/1/23 $4,216 $4,321 $4,429 $4,540 $4,653 $4,769 $4,888 $5,010 $5,135 $50,592 $61,620 Community Services Officer, Senior 1/1/23 $4,720 $4,838 $4,959 $5,083 $5,210 $5,340 $5,473 $5,610 $5,750 $56,640 $69,000 Crime Analyst I 1/1/23 $5,448 $5,584 $5,724 $5,867 $6,014 $6,164 $6,318 $6,476 $6,638 $65,376 $79,656 Crime Analyst II 1/1/23 $6,190 $6,345 $6,504 $6,667 $6,834 $7,005 $7,180 $7,359 $7,543 $74,280 $90,516 Crime Analyst, Senior 1/1/23 $6,921 $7,094 $7,271 $7,453 $7,639 $7,830 $8,026 $8,227 $8,433 $83,052 $101,196 Crime Scene Investigator I 1/1/23 $4,526 $4,639 $4,755 $4,874 $4,996 $5,121 $5,249 $5,380 $5,515 $54,312 $66,180 Crime Scene Investigator II 1/1/23 $5,033 $5,159 $5,288 $5,420 $5,555 $5,694 $5,836 $5,982 $6,132 $60,396 $73,584 Crime Scene Investigator III 1/1/23 $5,501 $5,639 $5,780 $5,925 $6,073 $6,225 $6,381 $6,541 $6,705 $66,012 $80,460 Police Officer 1/1/23 $6,940 $7,113 $7,291 $7,473 $7,660 $7,852 $8,048 $8,249 $8,455 $83,280 $101,460 Police Records Technician I 1/1/23 $3,607 $3,697 $3,789 $3,884 $3,981 $4,081 $4,183 $4,288 $4,395 $43,284 $52,740 Police Records Technician II 1/1/23 $3,977 $4,076 $4,178 $4,282 $4,389 $4,499 $4,611 $4,726 $4,844 $47,724 $58,128 Police Records Technician, Senior 1/1/23 $4,373 $4,482 $4,594 $4,709 $4,827 $4,948 $5,072 $5,199 $5,329 $52,476 $63,948 Police Sergeant 1/1/23 $8,509 $8,722 $8,940 $9,163 $9,392 $9,627 $9,868 $10,115 $10,368 $102,108 $124,416 Police Services Coordinator 1/1/23 $4,721 $4,839 $4,960 $5,084 $5,211 $5,341 $5,475 $5,612 $5,752 $56,652 $69,024 Property & Evidence Technician I 1/1/23 $4,054 $4,155 $4,259 $4,365 $4,474 $4,586 $4,701 $4,819 $4,939 $48,648 $59,268 Property & Evidence Technician II 1/1/23 $4,460 $4,571 $4,685 $4,802 $4,922 $5,045 $5,171 $5,300 $5,433 $53,520 $65,196 Youth Counselor 1/1/23 $5,584 $5,724 $5,867 $6,014 $6,164 $6,318 $6,476 $6,638 $6,804 $67,008 $81,648
POSITION TITLE SALARY EFFECTIVE
A B C D E MINIMUM MAXIMUM
Code Enforcement Officer I 1/1/23 $4,419 $4,640 $4,872 $5,116 $5,372 $53,028 $64,464 Code Enforcement Officer II 1/1/23 $4,885 $5,129 $5,385 $5,654 $5,937 $58,620 $71,244 Code Enforcement Officer, Senior 1/1/23 $5,397 $5,667 $5,950 $6,247 $6,559 $64,764 $78,708 Community Services Officer I 1/1/23 $3,771 $3,960 $4,158 $4,366 $4,584 $45,252 $55,008 Community Services Officer II 1/1/23 $4,224 $4,435 $4,657 $4,890 $5,135 $50,688 $61,620 Community Services Officer, Senior 1/1/23 $4,730 $4,967 $5,215 $5,476 $5,750 $56,760 $69,000 Crime Analyst I 1/1/23 $5,461 $5,734 $6,021 $6,322 $6,638 $65,532 $79,656 Crime Analyst II 1/1/23 $6,206 $6,516 $6,842 $7,184 $7,543 $74,472 $90,516 Crime Analyst, Senior 1/1/23 $6,938 $7,285 $7,649 $8,031 $8,433 $83,256 $101,196 Crime Scene Investigator I 1/1/23 $4,537 $4,764 $5,002 $5,252 $5,515 $54,444 $66,180 Crime Scene Investigator II 1/1/23 $5,045 $5,297 $5,562 $5,840 $6,132 $60,540 $73,584 Crime Scene Investigator III 1/1/23 $5,516 $5,792 $6,082 $6,386 $6,705 $66,192 $80,460 FOR EMPLOYEES HIRED AFTER 06/30/2018 & PROMOTED AFTER 7/1/2022
MONTHLY SALARY STEPS ANNUAL SALARY
FOR EMPLOYEES HIRED BEFORE 07/01/2018
MONTHLY SALARY STEPS ANNUAL SALARY
ATTACHMENT 7 - SALARY SCHEDULE
321
Police Officer's Associatio City of West Sacramento
2023/2024 Classification Plan
Approved: 6/28/2023
Police Officer 1/1/23 $6,956 $7,304 $7,669 $8,052 $8,455 $83,472 $101,460 Police Records Technician I 1/1/23 $3,616 $3,797 $3,987 $4,186 $4,395 $43,392 $52,740 Police Records Technician II 1/1/23 $3,985 $4,184 $4,393 $4,613 $4,844 $47,820 $58,128 Police Records Technician, Senior 1/1/23 $4,384 $4,603 $4,833 $5,075 $5,329 $52,608 $63,948 Police Sergeant 1/1/23 $8,530 $8,956 $9,404 $9,874 $10,368 $102,360 $124,416 Police Services Coordinator 1/1/23 $4,732 $4,969 $5,217 $5,478 $5,752 $56,784 $69,024 Property & Evidence Technician I 1/1/23 $4,064 $4,267 $4,480 $4,704 $4,939 $48,768 $59,268 Property & Evidence Technician II 1/1/23 $4,470 $4,693 $4,928 $5,174 $5,433 $53,640 $65,196 Youth Counselor 1/1/23 $5,597 $5,877 $6,171 $6,480 $6,804 $67,164 $81,648 1/1/23
ATTACHMENT 7 - SALARY SCHEDULE
322
Police Manager's City of West Sacramento
2023/2024 Classification Plan
Approved: 6/28/2023
POSITION TITLE SALARY EFFECTIVE
A B C D E MINIMUM MAXIMUM
Police Lieutenant 1/1/23 $10,843 $13,178 $130,116 $158,136
POSITION TITLE SALARY EFFECTIVE
A B C D E F G H I MINIMUM MAXIMUM
Police Lieutenant 1/1/23 $10,817 $11,087 $11,364 $11,648 $11,939 $12,237 $12,543 $12,857 $13,178 $129,804 $158,136 FOR EMPLOYEES HIRED AFTER 06/30/2018
MONTHLY SALARY STEPS ANNUAL SALARY
FOR EMPLOYEES HIRED BEFORE 07/1/2018
MONTHLY SALARY RANGE ANNUAL SALARY
ATTACHMENT 7 - SALARY SCHEDULE
323
Recruit City of West Sacramento
2023/2024 Classification Plan
Approved: 6/28/2023
POSITION TITLE SALARY EFFECTIVE
A B C D E MINIMUM MAXIMUM
Fire Recruit 7/1/22 $5,379 $64,548
Police Recruit 1/1/23 $5,552 $66,624
FOR EMPLOYEES HIRED AFTER 06/30/2018
MONTHLY SALARY STEPS ANNUAL SALARY
ATTACHMENT 7 - SALARY SCHEDULE
324
Safety Mangement City of West Sacramento
2023/2024 Classification Plan
Approved: 6/28/2023
POSITION TITLE SALARY EFFECTIVE
A B C D E MINIMUM MAXIMUM
Deputy Fire Chief 7/1/22 $10,883 $13,226 $130,596 $158,712 Deputy Police Chief 7/1/22 $12,313 $14,964 $147,756 $179,568
MONTHLY SALARY RANGE ANNUAL SALARY
ATTACHMENT 7 - SALARY SCHEDULE
325
Specialist & Professionals City of West Sacramento
2023/2024 Classification Plan
Approved: 6/28/2023
POSITION TITLE
SALARY
EFFECTIV
E
A B C D E F G H I MINIMUM MAXIMUM
Accountant I 7/1/22 $5,554 $5,693 $5,835 $5,981 $6,131 $6,284 $6,441 $6,602 $6,767 $66,648 $81,204 Accountant II 7/1/22 $6,326 $6,484 $6,646 $6,812 $6,982 $7,157 $7,336 $7,519 $7,707 $75,912 $92,484 Administrative Analyst I 7/1/22 $5,696 $5,838 $5,984 $6,134 $6,287 $6,444 $6,605 $6,770 $6,939 $68,352 $83,268 Administrative Analyst II 7/1/22 $6,921 $7,094 $7,271 $7,453 $7,639 $7,830 $8,026 $8,227 $8,433 $83,052 $101,196 Technical Support Specialist I 7/1/23 $4,258 $4,364 $4,473 $4,585 $4,700 $4,817 $4,937 $5,060 $5,186 $51,096 $62,232 Technical Support Specialist II 7/1/23 $5,866 $6,013 $6,163 $6,317 $6,475 $6,637 $6,803 $6,973 $7,147 $70,392 $85,764 Assistant Engineer 7/1/22 $6,664 $6,831 $7,002 $7,177 $7,356 $7,540 $7,728 $7,921 $8,119 $79,968 $97,428 Assistant Planner 7/1/22 $5,696 $5,838 $5,984 $6,134 $6,287 $6,444 $6,605 $6,770 $6,939 $68,352 $83,268 Assistant Transportation Planner 7/1/22 $5,696 $5,838 $5,984 $6,134 $6,287 $6,444 $6,605 $6,770 $6,939 $68,352 $83,268 Associate Engineer 7/1/22 $8,203 $8,408 $8,618 $8,833 $9,054 $9,280 $9,512 $9,750 $9,994 $98,436 $119,928 Associate Planner 7/1/22 $6,664 $6,831 $7,002 $7,177 $7,356 $7,540 $7,728 $7,921 $8,119 $79,968 $97,428 Associate Transportation Planner 7/1/22 $6,664 $6,831 $7,002 $7,177 $7,356 $7,540 $7,728 $7,921 $8,119 $79,968 $97,428 Building Inspector I 7/1/22 $5,696 $5,838 $5,984 $6,134 $6,287 $6,444 $6,605 $6,770 $6,939 $68,352 $83,268 Building Inspector II 7/1/22 $6,326 $6,484 $6,646 $6,812 $6,982 $7,157 $7,336 $7,519 $7,707 $75,912 $92,484 CALEA Coordinator 7/1/22 $6,921 $7,094 $7,271 $7,453 $7,639 $7,830 $8,026 $8,227 $8,433 $83,052 $101,196 Community Investment Specialist 7/1/22 $5,039 $5,165 $5,294 $5,426 $5,562 $5,701 $5,844 $5,990 $6,140 $60,468 $73,680 Construction Administrative Specialist 7/1/22 $5,039 $5,165 $5,294 $5,426 $5,562 $5,701 $5,844 $5,990 $6,140 $60,468 $73,680 Court Liaison Specialist 7/1/22 $4,286 $4,393 $4,503 $4,616 $4,731 $4,849 $4,970 $5,094 $5,221 $51,432 $62,652 Deputy City Clerk 7/1/22 $5,039 $5,165 $5,294 $5,426 $5,562 $5,701 $5,844 $5,990 $6,140 $60,468 $73,680 Deputy City Clerk, Senior 7/1/22 $5,554 $5,693 $5,835 $5,981 $6,131 $6,284 $6,441 $6,602 $6,767 $66,648 $81,204 Engineering Assistant I 7/1/22 $5,696 $5,838 $5,984 $6,134 $6,287 $6,444 $6,605 $6,770 $6,939 $68,352 $83,268 Engineering Assistant II 7/1/22 $6,326 $6,484 $6,646 $6,812 $6,982 $7,157 $7,336 $7,519 $7,707 $75,912 $92,484 Engineering Assistant III 7/1/22 $7,048 $7,224 $7,405 $7,590 $7,780 $7,974 $8,173 $8,377 $8,586 $84,576 $103,032 Finance Analyst 7/1/22 $7,134 $7,312 $7,495 $7,682 $7,874 $8,071 $8,273 $8,480 $8,692 $85,608 $104,304 Financial Specialist 7/1/22 $5,039 $5,165 $5,294 $5,426 $5,562 $5,701 $5,844 $5,990 $6,140 $60,468 $73,680 Lanscape Inspector 7/1/23 $5,696 $5,838 $5,984 $6,134 $6,287 $6,444 $6,605 $6,770 $6,939 $68,352 $83,268 Senior Landscape Inspector 7/1/23 $6,582 $6,747 $6,916 $7,089 $7,266 $7,448 $7,634 $7,825 $8,021 $78,984 $96,252 Fire Inspector 7/1/22 $5,696 $5,838 $5,984 $6,134 $6,287 $6,444 $6,605 $6,770 $6,939 $68,352 $83,268 Senior Fire Inspector 7/1/22 $6,582 $6,747 $6,916 $7,089 $7,266 $7,448 $7,634 $7,825 $8,021 $78,984 $96,252 Graphics Technician 7/1/22 $3,527 $3,615 $3,705 $3,798 $3,893 $3,990 $4,090 $4,192 $4,297 $42,324 $51,564 Information Technology Specialist I 7/1/23 $6,159 $6,313 $6,471 $6,633 $6,799 $6,969 $7,143 $7,322 $7,505 $73,908 $90,060 Information Technology Specialist II 7/1/23 $6,921 $7,094 $7,271 $7,453 $7,639 $7,830 $8,026 $8,227 $8,433 $83,052 $101,196 Junior Engineer 7/1/22 $5,696 $5,838 $5,984 $6,134 $6,287 $6,444 $6,605 $6,770 $6,939 $68,352 $83,268 Junior Planner 7/1/22 $5,039 $5,165 $5,294 $5,426 $5,562 $5,701 $5,844 $5,990 $6,140 $60,468 $73,680 Junior Transportation Planner 7/1/22 $5,039 $5,165 $5,294 $5,426 $5,562 $5,701 $5,844 $5,990 $6,140 $60,468 $73,680 Plans Examiner I 7/1/22 $5,696 $5,838 $5,984 $6,134 $6,287 $6,444 $6,605 $6,770 $6,939 $68,352 $83,268 Plans Examiner II 7/1/22 $6,326 $6,484 $6,646 $6,812 $6,982 $7,157 $7,336 $7,519 $7,707 $75,912 $92,484 Police Records Supervisor 7/1/22 $5,866 $6,013 $6,163 $6,317 $6,475 $6,637 $6,803 $6,973 $7,147 $70,392 $85,764 FOR EMPLOYEES HIRED AFTER 06/30/2019
MONTHLY SALARY STEPS ANNUAL SALARY
ATTACHMENT 7 - SALARY SCHEDULE
326
Specialist & Professionals City of West Sacramento
2023/2024 Classification Plan
Approved: 6/28/2023
Preschool Teacher 7/1/22 $3,253 $3,334 $3,417 $3,502 $3,590 $3,680 $3,772 $3,866 $3,963 $39,036 $47,556 Preschool Teacher/Family Support Specialist 7/1/22 $3,291 $3,373 $3,457 $3,543 $3,632 $3,723 $3,816 $3,911 $4,009 $39,492 $48,108 Program Associate 7/1/22 $4,286 $4,393 $4,503 $4,616 $4,731 $4,849 $4,970 $5,094 $5,221 $51,432 $62,652 Project Manager I 7/1/22 $6,664 $6,831 $7,002 $7,177 $7,356 $7,540 $7,728 $7,921 $8,119 $79,968 $97,428 Project Manager II 7/1/22 $7,164 $7,343 $7,527 $7,715 $7,908 $8,106 $8,309 $8,517 $8,730 $85,968 $104,760 Senior Accountant 7/1/22 $7,048 $7,224 $7,405 $7,590 $7,780 $7,974 $8,173 $8,377 $8,586 $84,576 $103,032 Senior Building Inspector 7/1/22 $7,048 $7,224 $7,405 $7,590 $7,780 $7,974 $8,173 $8,377 $8,586 $84,576 $103,032 Senior Plans Examiner 7/1/22 $7,048 $7,224 $7,405 $7,590 $7,780 $7,974 $8,173 $8,377 $8,586 $84,576 $103,032
POSITION TITLE
SALARY
EFFECTIV
E
A B C D E MINIMUM MAXIMUM
Accountant I 7/1/22 $5,568 $5,846 $6,138 $6,445 $6,767 $66,816 $81,204 Accountant II 7/1/22 $6,340 $6,657 $6,990 $7,340 $7,707 $76,080 $92,484 Administrative Analyst I 7/1/22 $5,709 $5,994 $6,294 $6,609 $6,939 $68,508 $83,268 Administrative Analyst II 7/1/22 $6,938 $7,285 $7,649 $8,031 $8,433 $83,256 $101,196 Techical Support Specialist I 7/1/23 $4,295 $4,510 $4,735 $4,972 $5,221 $51,540 $62,652 Techical Support Specialist II 7/1/23 $5,880 $6,174 $6,483 $6,807 $7,147 $70,560 $85,764 Assistant Engineer 7/1/22 $6,679 $7,013 $7,364 $7,732 $8,119 $80,148 $97,428 Assistant Planner 7/1/22 $5,709 $5,994 $6,294 $6,609 $6,939 $68,508 $83,268 Assistant Transportation Planner 7/1/22 $5,709 $5,994 $6,294 $6,609 $6,939 $68,508 $83,268 Associate Engineer 7/1/22 $8,222 $8,633 $9,065 $9,518 $9,994 $98,664 $119,928 Associate Planner 7/1/22 $6,679 $7,013 $7,364 $7,732 $8,119 $80,148 $97,428 Associate Transportation Planner 7/1/22 $6,679 $7,013 $7,364 $7,732 $8,119 $80,148 $97,428 Building Inspector I 7/1/22 $5,709 $5,994 $6,294 $6,609 $6,939 $68,508 $83,268 Building Inspector II 7/1/22 $6,340 $6,657 $6,990 $7,340 $7,707 $76,080 $92,484 CALEA Coordinator 7/1/22 $6,938 $7,285 $7,649 $8,031 $8,433 $83,256 $101,196 Community Investment Specialist 7/1/22 $5,052 $5,305 $5,570 $5,848 $6,140 $60,624 $73,680 Construction Administrative Specialist 7/1/22 $5,052 $5,305 $5,570 $5,848 $6,140 $60,624 $73,680 Court Liaison Specialist 7/1/22 $4,295 $4,510 $4,735 $4,972 $5,221 $51,540 $62,652 Deputy City Clerk 7/1/22 $5,052 $5,305 $5,570 $5,848 $6,140 $60,624 $73,680 Deputy City Clerk, Senior 7/1/22 $5,568 $5,846 $6,138 $6,445 $6,767 $66,816 $81,204 Engineering Assistant I 7/1/22 $5,709 $5,994 $6,294 $6,609 $6,939 $68,508 $83,268 Engineering Assistant II 7/1/22 $6,340 $6,657 $6,990 $7,340 $7,707 $76,080 $92,484 Engineering Assistant III 7/1/22 $7,064 $7,417 $7,788 $8,177 $8,586 $84,768 $103,032 Finance Analyst 7/1/22 $7,151 $7,509 $7,884 $8,278 $8,692 $85,812 $104,304 Financial Specialist 7/1/22 $5,052 $5,305 $5,570 $5,848 $6,140 $60,624 $73,680 Landscape Inspector 7/1/23 $5,709 $5,994 $6,294 $6,609 $6,939 $68,508 $83,268 Senior Landscape Inspector 7/1/23 $6,599 $6,929 $7,275 $7,639 $8,021 $79,188 $96,252 FOR EMPLOYEES HIRED BEFORE 07/01/2019
MONTHLY SALARY STEPS ANNUAL SALARY
ATTACHMENT 7 - SALARY SCHEDULE
327
Specialist & Professionals City of West Sacramento
2023/2024 Classification Plan
Approved: 6/28/2023
Fire Inspector 7/1/22 $5,709 $5,994 $6,294 $6,609 $6,939 $68,508 $83,268 Senior Fire Inspector 7/1/22 $6,599 $6,929 $7,275 $7,639 $8,021 $79,188 $96,252 Graphics Technician 7/1/22 $3,534 $3,711 $3,897 $4,092 $4,297 $42,408 $51,564 Information Technology Specialist I 7/1/23 $6,175 $6,484 $6,808 $7,148 $7,505 $74,100 $90,060 Information Technology Specialist II 7/1/23 $6,938 $7,285 $7,649 $8,031 $8,433 $83,256 $101,196 Junior Engineer 7/1/22 $5,709 $5,994 $6,294 $6,609 $6,939 $68,508 $83,268 Junior Planner 7/1/22 $5,052 $5,305 $5,570 $5,848 $6,140 $60,624 $73,680 Junior Transportation Planner 7/1/22 $5,052 $5,305 $5,570 $5,848 $6,140 $60,624 $73,680 Plans Examiner I 7/1/22 $5,709 $5,994 $6,294 $6,609 $6,939 $68,508 $83,268 Plans Examiner II 7/1/22 $6,340 $6,657 $6,990 $7,340 $7,707 $76,080 $92,484 Police Records Supervisor 7/1/22 $5,880 $6,174 $6,483 $6,807 $7,147 $70,560 $85,764 Preschool Teacher 7/1/22 $3,260 $3,423 $3,594 $3,774 $3,963 $39,120 $47,556 Preschool Teacher/Family Support Specialist 7/1/22 $3,298 $3,463 $3,636 $3,818 $4,009 $39,576 $48,108 Program Associate 7/1/22 $4,295 $4,510 $4,735 $4,972 $5,221 $51,540 $62,652 Project Manager I 7/1/22 $6,679 $7,013 $7,364 $7,732 $8,119 $80,148 $97,428 Project Manager II 7/1/22 $7,182 $7,541 $7,918 $8,314 $8,730 $86,184 $104,760 Senior Accountant 7/1/22 $7,064 $7,417 $7,788 $8,177 $8,586 $84,768 $103,032 Senior Building Inspector 7/1/22 $7,064 $7,417 $7,788 $8,177 $8,586 $84,768 $103,032 Senior Plans Examiner 7/1/22 $7,064 $7,417 $7,788 $8,177 $8,586 $84,768 $103,032
ATTACHMENT 7 - SALARY SCHEDULE
328
Extra Help City of West Sacramento
2023/2024 Classification Plan
Approved: 6/28/2023
POSITION TITLE SALARY EFFECTIVE Minimum Hourly Maximum Hourly Assistant Pool Manager 1/1/2023 $17.00 $17.75
Designated Level I Reserve Police Officer 1/1/2023 $25.00 $30.00 Emergency Services Coordinator 1/1/2023 $55.00 $55.00
Laborer 1/1/2023 $15.50 $18.50
Lead Program Leader 1/1/2023 $18.75 $20.50
Lead Recreation Leader 1/1/2023 $17.75 $18.75
Lifeguard/Swim Instructor 1/1/2023 $15.50 $17.00
Parking/Traffic Enforcement Officer 1/1/2023 $18.00 $20.75 Planning Commissioner 1/1/2023 $30 per meeting
Pool Manager 1/1/2023 $17.75 $18.75
Program Aide 1/1/2023 $15.50 $16.50
Program Assistant 1/1/2023 $15.50 $20.50
Program Leader 1/1/2023 $16.50 $17.75
Program Site Leader 1/1/2023 $17.75 $18.75
Recreation Aide 1/1/2023 $15.50 $15.75
Recreation Assistant 1/1/2023 $18.75 $20.50
Recreation Leader 1/1/2023 $15.75 $17.00
Retired Annuitant 1/1/2023 $15.50 $77.00
Senior Parking/Traffic Enforcement Officer 1/1/2023 $21.25 $24.00 Senior Recreation Leader 1/1/2023 $17.00 $17.75
Student Intern 1/1/2023 $15.50 $20.50
Substitute Preschool Teacher 1/1/2023 $15.50 $17.75
Salary increases at $0.25 increments with a maximum of $1.00.
ATTACHMENT 7 - SALARY SCHEDULE
329
Y Rate City of West Sacramento
2023/2024 Classification Plan
Approved: 6/28/2023
POSITION TITLE
SALARY
EFFECTIVE
MONTHLY
SALARY
STEPS
ANNUAL
SALARY
Y - Rate MAXIMUM
Project Manager II - Y-Rate 8/27/22 $9,015 $108,180
Senior Maintenance Worker - Y-Rate 8/27/22 $5,820 $69,840
ATTACHMENT 7 - SALARY SCHEDULE
330
Attachment 8
RESOLUTION 23-57
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST SACRAMENTO
ADOPTING THE OPERATIONS AND MAINTENANCE (O&M) AND CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGETS FOR FISCAL YEARS 2023/24 AND 2024/25 WHEREAS, Municipal Code 2.080.50 requires the City Manager to annually submit a proposed budget to City Council for approval; and
WHEREAS, City Council authority is required to spend City funds; and WHEREAS, the FY 2023/24 and FY 2024/25 O&M and CIP appropriation requests have been proposed by staff, confirmed by Department Heads, evaluated by the Budget Committees, and recommended to Council by the City Manager; and
WHEREAS, a public meeting was held on May 17, 2023 to allow for Council review and discussion and public input to the proposed O&M and CIP Budget for Fiscal Years 2023/24 and 2024/25; and
WHEREAS, the City Council has examined the proposed budgets, has conferred with the City Manager and appropriate staff, and has deliberated and considered the budget at public meetings held on May 17 and June 28, 2023; and
WHEREAS, feedback received from the Council at the public workshops has been incorporated into the Proposed Budget for FY 2023/24 and FY 2024/25 presented to Council for consideration; and
WHEREAS, the City Council has considered all information related to this matter, as presented at the public meetings of the City Council identified herein, including any supporting reports by City staff, and any other information provided during public meetings.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of West Sacramento as follows:
1. The City Manager is hereby directed to incorporate any amendments to the Proposed Budget, as may be made by the City Council during the public meeting on June 28, 2023 (as provided in Exhibits “A”, “B”, “C”, and “D” - “Proposed Budget for FY 2023/24 and FY 2024/25” attached hereto and incorporated herein by reference) into a document entitled “City of West Sacramento Budget, Fiscal Years 2023/24 and 2024/25.” The adopted budget may be referred to as “the Budget,” and a copy of the budget shall be filed in the office of the City Clerk and posted to the City’s webpage.
2. The City Council hereby delegates authority to the Finance Director to administratively authorize budgets up to the audited available fund balance for special revenue funds which are funded entirely by donations and/or grant funds.
3. The City Council delegates authority to the City Manager to approve Purchase Orders and Contracts over $50,000 for items included in the budget adopted by City Council.
4. The City Council hereby finds that the facts set forth in the recitals to this resolution are true and correct and establish the factual basis for the City Council’s adoption of this resolution.
5. This Resolution shall take effect immediately upon adoption, unless otherwise noted within the Exhibits to this Resolution.
PASSED AND ADOPTED by the City Council of the City of West Sacramento this 28th day of June 2023, by the following vote:
331
Resolution 23-57 – FY 2023/24 & FY 2024/25 Budget Adoption
AYES:
NOES:
ABSENT:
Martha Guerrero, Mayor
ATTEST:
Jennifer Cusmir, City Clerk
332
EXHIBIT A - FY 2023/24 ALL FUNDS SUMMARY
Fund Fund Name
Projected
Available
Balance
7/1/2023
FY 2023/24
Revenues
FY 2023/24
Expenses
Annual Surplus/
(Deficit)
One-Time CIP
Requests
Projected
Ending Balance
6/30/2024
101 General Fund $ - $ 73,334,546 $ 70,920,355 $ 2,414,191 $ - $ 2,414,191 102 General Reserve Fund $ 12,046,074 $ 448,598 $ - $ 448,598 $ - $ 12,494,672 103 General Long-Term Debt Fund $ 2,789,289 $ 2,057,750 $ 2,057,750 $ - $ - $ 2,789,289 104 General Support Srv Fund $ - $ 17,700,189 $ 17,700,189 $ - $ - $ - 105 Budget Stabilization Fund $ 2,606,326 $ 892,737 $ 1,243,029 $ (350,292) $ - $ 2,256,034 1 106 Gen Special Purpose C.I. Fund $ 620,997 $ 9,217,043 $ 4,386,377 $ 4,830,666 $ 531,840 $ 4,919,823 107 Gen One-Time Money Fund $ 11,609,844 $ - $ 4,303,892 $ (4,303,892) $ 3,397,088 $ 3,908,864 1 108 Measure K (Sales Tax) Fund $ 1,835,898 $ 5,257,468 $ 5,467,400 $ (209,932) $ 539,200 $ 1,086,766 1 109 Measure V Fund $ 10,221,561 $ 5,257,468 $ 225,000 $ 5,032,468 $ - $ 15,254,029 110 Measure E Fund $ 1,101,869 $ 5,296,070 $ 3,784,720 $ 1,511,350 $ 2,080,000 $ 533,219 111 Measure N Fund $ 3,619,319 $ 5,495,200 $ 3,584,366 $ 1,910,834 $ 82,070 $ 5,448,083 201 Road Fund $ 1,182,462 $ 2,061,755 $ 1,863,146 $ 198,609 $ 400,000 $ 981,070 202 Transit Fund $ 161,115 $ 4,181,030 $ 2,670,193 $ 1,510,837 $ - $ 1,671,952 203 SB1-State Road Main&Rehab $ 542,105 $ 1,306,143 $ 6,733 $ 1,299,410 $ 1,000,000 $ 841,515 205 Traffic Improvement Fund $ 7,866,602 $ - $ - $ - $ 705,578 $ 7,161,024 206 Cable TV Fund $ 929,369 $ 175,000 $ 62,781 $ 112,219 $ - $ 1,041,588 207 General Equipment Fund $ 4,255,185 $ 642,600 $ 682,940 $ (40,340) $ - $ 4,214,845 1 208 General Facilities Fund $ 1,468,619 $ 1,000,000 $ - $ 1,000,000 $ 2,051,500 $ 417,119 211 Park Improvement Fund $ 11,584,492 $ - $ - $ - $ 3,550,000 $ 8,034,492 212 Tree Mitigation Fund $ 349,404 $ 1,500 $ 25,994 $ (24,494) $ - $ 324,910 1 213 Landscaping & Lighting AD's $ 78,096 $ 1,358,364 $ 1,358,364 $ - $ - $ 78,096 215 Storm Water Maint. Fund $ - $ 1,027,529 $ 1,027,529 $ - $ - $ - 216 Underground Utilities Program $ 63,971 $ - $ - $ - $ - $ 63,971 217 Reclaim Dist 811 Maint. Fund $ 805,371 $ - $ 3,519 $ (3,519) $ - $ 801,853 1 218 Disaster Relief Fund $ 2,014,655 $ 150,000 $ 6,963,965 $ (6,813,965) $ (5,188,284) $ 388,974 1 219 Parking Improvement Fund $ 2,346,056 $ 684,500 $ 999,580 $ (315,080) $ - $ 2,030,976 1 221 Technology Impact Fees $ 703,680 $ 100,000 $ 93,473 $ 6,527 $ - $ 710,207 222 Police Facility Impact Fees $ 2,500,331 $ 100,000 $ 20,939 $ 79,061 $ - $ 2,579,392 223 Fire Facility Impact Fees $ (2,511,494) $ - $ - $ - $ - $ (2,511,494) 2 224 Childcare Impact Fees $ 652,092 $ - $ - $ - $ - $ 652,092 226 City Hall Impact Fees $ 609,966 $ - $ - $ - $ - $ 609,966 333
EXHIBIT A - FY 2023/24 ALL FUNDS SUMMARY
Fund Fund Name
Projected
Available
Balance
7/1/2023
FY 2023/24
Revenues
FY 2023/24
Expenses
Annual Surplus/
(Deficit)
One-Time CIP
Requests
Projected
Ending Balance
6/30/2024
227 Storm Drain-Main $ (95,139) $ - $ - $ - $ - $ (95,139) 2 228 Corporation Yard Develop Fees $ (3,598,415) $ 50,000 $ 48,311 $ 1,689 $ - $ (3,596,726) 2 229 Flood Protection In Lieu $ 10,405,861 $ 1,000,000 $ 5,159 $ 994,841 $ - $ 11,400,702 250 Public Safety Special Revenues $ 769,251 $ 160,000 $ - $ 160,000 $ - $ 929,251 251 Refuse Collection Grants $ 994,495 $ 459,682 $ 204,358 $ 255,324 $ - $ 1,249,819 254 Parks & Community Svcs Grant $ 849,233 $ 1,316,804 $ 1,187,707 $ 129,097 $ - $ 978,330 256 Fire Dept Programs $ 63,760 $ 10,000 $ 10,000 $ - $ - $ 63,760 260 EDH Grants $ 2,166,894 $ 13,650 $ 12,605 $ 1,045 $ - $ 2,167,939 261 GCI Programs & Projects $ 3,838,246 $ - $ - $ - $ - $ 3,838,246 264 RDA Obligation Retirement Fund $ 302,723 $ 9,254,614 $ 9,240,162 $ 14,452 $ - $ 317,175 268 Storm Drain Sub-basin Fees $ 2,113,970 $ - $ - $ - $ - $ 2,113,970 269-9176 CFD A-Gateway Services $ 438,734 $ 161,035 $ 161,035 $ - $ - $ 438,734 269-9177 CFD B-Newport Estates Services $ 1,196,095 $ 368,236 $ 368,236 $ - $ - $ 1,196,095 269-9178 CFD C-Bridgeway Island Service $ 842,696 $ 697,342 $ 697,342 $ - $ - $ 842,696 269-9179 CFD D-Southport Indust Park Sr $ 2,020,064 $ 440,139 $ 440,139 $ - $ - $ 2,020,064 269-9180 CFD E-The Classics Services $ 621,754 $ 143,193 $ 143,193 $ - $ - $ 621,754 269-9181 CFD F-Pheasant Hollow Services $ 238,578 $ 84,859 $ 84,859 $ - $ - $ 238,578 269-9182 CFD G-Gateway, Unit 4 Services $ - $ 29,284 $ 29,284 $ - $ - $ - 269-9183 CFD H-Bridgeway Lakes I Srvs $ 706,891 $ 711,746 $ 711,746 $ - $ - $ 706,891 269-9184 CFD I-River Ranch Services $ 402,389 $ 99,541 $ 99,541 $ - $ - $ 402,389 269-9185 CFD J-Parella Services $ 613,411 $ 155,351 $ 155,351 $ - $ - $ 613,411 269-9186 CFD K-River Walk Park $ 1,052,178 $ 195,409 $ 195,409 $ - $ - $ 1,052,178 269-9187 CFD L-Newport Grove Services $ - $ - $ - $ - $ - $ - 269-9188 CFD M-The Rivers Services $ 220,950 $ 176,067 $ 176,067 $ - $ - $ 220,950 269-9189 CFD N-Parlin Ranch Services $ 1,487,750 $ 215,017 $ 215,017 $ - $ - $ 1,487,750 269-9192 CFD O-Linden South Services $ 139,482 $ 35,855 $ 35,855 $ - $ - $ 139,482 269-9193 CFD P-Ironworks Services $ 312,670 $ 81,591 $ 81,591 $ - $ - $ 312,670 269-9194 CFD R - Bridge District $ 1,019,467 $ 244,175 $ 244,175 $ - $ - $ 1,019,467 269-9195 CFD S - Port Towne $ 75,230 $ 26,658 $ 26,658 $ - $ - $ 75,230 269-9196 CFD T - Southport $ - $ - $ - $ - $ - $ -
334
EXHIBIT A - FY 2023/24 ALL FUNDS SUMMARY
Fund Fund Name
Projected
Available
Balance
7/1/2023
FY 2023/24
Revenues
FY 2023/24
Expenses
Annual Surplus/
(Deficit)
One-Time CIP
Requests
Projected
Ending Balance
6/30/2024
270 General Rehab Reserve $ 2,173,242 $ - $ - $ - $ 2,140,734 $ 32,508 271 Public Art Fund $ 48,954 $ - $ 272 $ (272) $ 5,000 $ 43,683 1 286 Development Trust Fund $ 852,651 $ 400,000 $ - $ 400,000 $ (500,000) $ 1,752,651 296 Bridge District IFD $ 1,393,081 $ 570,940 $ - $ 570,940 $ - $ 1,964,021 297 EIFD Fund $ 4,577,927 $ - $ - $ - $ - $ 4,577,927
305 2012 Lease Revenue Bond Refund $ 992,343 $ - $ - $ - $ - $ 992,343 313 General Equipment Lease $ 120,507 $ 1,087,780 $ 1,087,780 $ - $ - $ 120,507 405 Bridge District CIP $ 9,181,039 $ - $ - $ - $ (19,607) $ 9,200,646 501 Sewer Operating Fund $ 637,525 $ 3,174,372 $ 3,257,578 $ (83,206) $ 70,000 $ 484,319 1 502 Sewer Capital Projects Fund $ 1,979,569 $ 1,178,887 $ 350,280 $ 828,607 $ 1,961,737 $ 846,439 503 Regional San Pass Thru $ - $ 9,393,000 $ 9,393,000 $ - $ - $ - 504 Sewer Rate Stabilization Reserve $ 2,152,179 $ - $ - $ - $ - $ 2,152,179 506 Water Operating Fund $ 6,145,910 $ 10,500,403 $ 9,079,046 $ 1,421,357 $ 4,100,000 $ 3,467,267 507 Water Capital Projects Fund $ 9,590,006 $ 7,736,532 $ 1,482,415 $ 6,254,117 $ 1,282,263 $ 14,561,861 509 Water Rate Stabilization Reserve $ 4,304,271 $ - $ - $ - $ - $ 4,304,271 511 Refuse Operating Fund $ 5,936,302 $ 11,266,037 $ 11,011,794 $ 254,243 $ - $ 6,190,545 610 Public Works Support Services $ - $ 1,008,080 $ 1,008,080 $ - $ - $ - 650 Comm. Dev. Support Services $ 7,996,961 $ 5,246,346 $ 6,690,316 $ (1,443,970) $ - $ 6,552,991 1 652 W S Flood Support Fund $ - $ 1,581,250 $ 1,581,250 $ - $ - $ - 653 Environmental Svcs&Sustanabili $ - $ 735,164 $ 732,713 $ 2,451 $ - $ 2,451 TOTAL $ 169,334,936 $ 207,754,529 $ 189,700,556 $ 18,053,973 $ 18,189,119 $ 169,199,790 TRUE
Footnotes:
1 Deficit is planned use of fund balance for one-time expenditures 2 These funds have negative fund balances as they have outstanding interfund loans/advances which are being paid off over time as revenues are received 335
EXHIBIT A - FY 2024/25 ALL FUNDS SUMMARY
Fund Fund Name
Projected
Available
Balance
7/1/2024
FY 2024/25
Revenues
FY 2024/25
Expenses
Annual Surplus/
(Deficit)
One-Time CIP
Requests
Projected
Ending Balance
6/30/2025
101 General Fund $ 2,414,191 $ 75,415,989 $ 71,957,207 $ 3,458,782 $ - $ 5,872,973 102 General Reserve Fund $ 12,494,672 $ 360,596 $ - $ 360,596 $ - $ 12,855,268 103 General Long-Term Debt Fund $ 2,789,289 $ 2,055,404 $ 2,055,404 $ - $ - $ 2,789,289 104 General Support Srv Fund $ - $ 17,237,623 $ 17,237,623 $ - $ - $ - 105 Budget Stabilization Fund $ 2,256,034 $ 937,374 $ 1,005,150 $ (67,776) $ - $ 2,188,258 1 106 Gen Special Purpose C.I. Fund $ 4,919,823 $ 9,403,142 $ 4,405,403 $ 4,997,739 $ 1,270,000 $ 8,647,562 107 Gen One-Time Money Fund $ 3,908,864 $ - $ 1,440,000 $ (1,440,000) $ 1,550,000 $ 918,864 1 108 Measure K (Sales Tax) Fund $ 1,086,766 $ 5,402,066 $ 5,237,915 $ 164,151 $ 696,600 $ 554,317 109 Measure V Fund $ 15,254,029 $ 5,402,066 $ 225,000 $ 5,177,066 $ - $ 20,431,095 110 Measure E Fund $ 533,219 $ 5,487,155 $ 3,653,115 $ 1,834,040 $ 1,151,600 $ 1,215,659 111 Measure N Fund $ 5,448,083 $ 5,699,300 $ 4,182,408 $ 1,516,892 $ - $ 6,964,975 201 Road Fund $ 981,070 $ 2,083,670 $ 1,622,190 $ 461,480 $ 1,383,000 $ 59,550 202 Transit Fund $ 1,671,952 $ 4,000,000 $ 2,719,606 $ 1,280,394 $ - $ 2,952,346 203 SB1-State Road Main&Rehab $ 841,515 $ 1,306,143 $ 6,787 $ 1,299,356 $ 2,000,000 $ 140,871 205 Traffic Improvement Fund $ 7,161,024 $ - $ - $ - $ 533,100 $ 6,627,924 206 Cable TV Fund $ 1,041,588 $ 175,000 $ 62,796 $ 112,204 $ - $ 1,153,792 207 General Equipment Fund $ 4,214,845 $ 674,730 $ 715,070 $ (40,340) $ - $ 4,174,505 1 208 General Facilities Fund $ 417,119 $ 1,000,000 $ - $ 1,000,000 $ 50,000 $ 1,367,119 211 Park Improvement Fund $ 8,034,492 $ - $ - $ - $ 5,400,000 $ 2,634,492 212 Tree Mitigation Fund $ 324,910 $ 1,500 $ 25,991 $ (24,491) $ - $ 300,419 1 213 Landscaping & Lighting AD's $ 78,096 $ 1,419,830 $ 1,419,830 $ - $ - $ 78,096 215 Storm Water Maint. Fund $ - $ 1,017,650 $ 1,017,650 $ - $ - $ - 216 Underground Utilities Program $ 63,971 $ - $ - $ - $ - $ 63,971 217 Reclaim Dist 811 Maint. Fund $ 801,853 $ - $ 3,519 $ (3,519) $ - $ 798,334 1 218 Disaster Relief Fund $ 388,974 $ - $ 388,974 $ (388,974) $ - $ - 1 219 Parking Improvement Fund $ 2,030,976 $ 730,500 $ 1,008,782 $ (278,282) $ - $ 1,752,694 1 221 Technology Impact Fees $ 710,207 $ 100,000 $ 120,140 $ (20,140) $ - $ 690,067 1 222 Police Facility Impact Fees $ 2,579,392 $ 100,000 $ 20,943 $ 79,057 $ - $ 2,658,449 223 Fire Facility Impact Fees $ (2,511,494) $ - $ - $ - $ - $ (2,511,494) 2 224 Childcare Impact Fees $ 652,092 $ - $ - $ - $ - $ 652,092 336
EXHIBIT A - FY 2024/25 ALL FUNDS SUMMARY
Fund Fund Name
Projected
Available
Balance
7/1/2024
FY 2024/25
Revenues
FY 2024/25
Expenses
Annual Surplus/
(Deficit)
One-Time CIP
Requests
Projected
Ending Balance
6/30/2025
226 City Hall Impact Fees $ 609,966 $ - $ - $ - $ - $ 609,966 227 Storm Drain-Main $ (95,139) $ - $ 0 $ - $ - $ (95,139) 2 228 Corporation Yard Develop Fees $ (3,596,726) $ 50,000 $ 48,315 $ 1,685 $ - $ (3,595,041) 2 229 Flood Protection In Lieu $ 11,400,702 $ 1,000,000 $ 5,200 $ 994,800 $ - $ 12,395,502 250 Public Safety Special Revenues $ 929,251 $ 160,000 $ - $ 160,000 $ - $ 1,089,251 251 Refuse Collection Grants $ 1,249,819 $ 464,743 $ 204,583 $ 260,160 $ - $ 1,509,979 254 Parks & Community Svcs Grant $ 978,330 $ 1,321,804 $ 1,198,753 $ 123,052 $ - $ 1,101,382 256 Fire Dept Programs $ 63,760 $ 10,000 $ 10,000 $ - $ - $ 63,760 260 EDH Grants $ 2,167,939 $ 13,650 $ 12,605 $ 1,045 $ - $ 2,168,984 261 GCI Programs & Projects $ 3,838,246 $ - $ - $ - $ - $ 3,838,246 264 RDA Obligation Retirement Fund $ 317,175 $ 9,318,781 $ 9,306,999 $ 11,782 $ - $ 328,957 268 Storm Drain Sub-basin Fees $ 2,113,970 $ - $ - $ - $ - $ 2,113,970 269-9176 CFD A-Gateway Services $ 438,734 $ 167,477 $ 167,477 $ - $ - $ 438,734 269-9177 CFD B-Newport Estates Services $ 1,196,095 $ 382,966 $ 382,966 $ - $ - $ 1,196,095 269-9178 CFD C-Bridgeway Island Service $ 842,696 $ 725,236 $ 725,236 $ - $ - $ 842,696 269-9179 CFD D-Southport Indust Park Sr $ 2,020,064 $ 440,139 $ 440,139 $ - $ - $ 2,020,064 269-9180 CFD E-The Classics Services $ 621,754 $ 137,357 $ 137,357 $ - $ - $ 621,754 269-9181 CFD F-Pheasant Hollow Services $ 238,578 $ 88,253 $ 88,253 $ - $ - $ 238,578 269-9182 CFD G-Gateway, Unit 4 Services $ - $ 30,455 $ 30,455 $ - $ - $ - 269-9183 CFD H-Bridgeway Lakes I Srvs $ 706,891 $ 740,216 $ 740,216 $ - $ - $ 706,891 269-9184 CFD I-River Ranch Services $ 402,389 $ 103,523 $ 103,523 $ - $ - $ 402,389 269-9185 CFD J-Parella Services $ 613,411 $ 155,351 $ 155,351 $ - $ - $ 613,411 269-9186 CFD K-River Walk Park $ 1,052,178 $ 195,409 $ 195,409 $ - $ - $ 1,052,178 269-9187 CFD L-Newport Grove Services $ - $ - $ - $ - $ - $ - 269-9188 CFD M-The Rivers Services $ 220,950 $ 183,110 $ 183,110 $ - $ - $ 220,950 269-9189 CFD N-Parlin Ranch Services $ 1,487,750 $ 215,017 $ 215,017 $ - $ - $ 1,487,750 269-9192 CFD O-Linden South Services $ 139,482 $ 37,289 $ 37,289 $ - $ - $ 139,482 269-9193 CFD P-Ironworks Services $ 312,670 $ 84,855 $ 84,855 $ - $ - $ 312,670 269-9194 CFD R - Bridge District $ 1,019,467 $ 253,942 $ 253,942 $ - $ - $ 1,019,467 269-9195 CFD S - Port Towne $ 75,230 $ 27,725 $ 27,725 $ - $ - $ 75,230 269-9196 CFD T - Southport $ - $ - $ - $ - $ - $ -
337
EXHIBIT A - FY 2024/25 ALL FUNDS SUMMARY
Fund Fund Name
Projected
Available
Balance
7/1/2024
FY 2024/25
Revenues
FY 2024/25
Expenses
Annual Surplus/
(Deficit)
One-Time CIP
Requests
Projected
Ending Balance
6/30/2025
270 General Rehab Reserve $ 32,508 $ - $ - $ - $ - $ 32,508 271 Public Art Fund $ 43,683 $ - $ 278 $ (278) $ - $ 43,405 1 286 Development Trust Fund $ 1,752,651 $ 400,000 $ - $ 400,000 $ - $ 2,152,651 296 Bridge District IFD $ 1,964,021 $ 582,359 $ - $ 582,359 $ - $ 2,546,380 297 EIFD Fund $ 4,577,927 $ - $ - $ - $ - $ 4,577,927
305 2012 Lease Revenue Bond Refund $ 992,343 $ - $ - $ - $ - $ 992,343 313 General Equipment Lease $ 120,507 $ 1,012,139 $ 1,012,139 $ - $ - $ 120,507 405 Bridge District CIP $ 9,200,646 $ - $ - $ - $ - $ 9,200,646 501 Sewer Operating Fund $ 484,319 $ 3,174,372 $ 3,284,798 $ (110,426) $ - $ 373,893 1 502 Sewer Capital Projects Fund $ 846,439 $ 1,178,887 $ 341,980 $ 836,907 $ 930,000 $ 753,346 503 Regional San Pass Thru $ - $ 9,393,000 $ 9,393,000 $ - $ - $ - 504 Sewer Rate Stabilization Reserve $ 2,152,179 $ - $ - $ - $ - $ 2,152,179 506 Water Operating Fund $ 3,467,267 $ 10,500,403 $ 9,119,132 $ 1,381,271 $ 445,000 $ 4,403,538 507 Water Capital Projects Fund $ 14,561,861 $ 7,736,532 $ 1,357,181 $ 6,379,351 $ 9,730,000 $ 11,211,212 509 Water Rate Stabilization Reserve $ 4,304,271 $ - $ - $ - $ - $ 4,304,271 511 Refuse Operating Fund $ 6,190,545 $ 11,715,678 $ 11,511,729 $ 203,949 $ - $ 6,394,494 610 Public Works Support Services $ - $ 882,694 $ 882,694 $ - $ - $ - 650 Comm. Dev. Support Services $ 6,552,991 $ 5,450,195 $ 6,764,877 $ (1,314,682) $ - $ 5,238,309 1 652 W S Flood Support Fund $ - $ 1,353,054 $ 1,353,054 $ - $ - $ - 653 Environmental Svcs&Sustanabili $ 2,451 $ 963,462 $ 761,250 $ 202,212 $ - $ 204,663 TOTAL $ 169,199,790 $ 210,659,810 $ 181,068,390 $ 29,591,422 $ 25,139,300 $ 173,651,912 Footnotes: 1 Deficit is planned use of fund balance for one-time expenditures 2 These funds have negative fund balances as they have outstanding interfund loans/advances which are being paid off over time as revenues are received 338
EXHIBIT B - DECISION PACKAGE SUMMARY BY CATEGORY
DP # Title Department Funding Source FY 2023/24
One-Time
FY 2023/24
Ongoing
FY 2024/25
One-Time
FY 2024/25
Ongoing
PERSONNEL/LABOR RELATED (Detailed in Attachment 3)* $ 104,973 $ 522,276 $ 15,973 $ 631,340 444 Addition of Cesar Chavez and Juneteenth as City Paid Employee Holidays City Manager's Office Various - - - - 443 Increase Cell Phone Stipend City Manager's Office Various - 58,787 - 58,787 436 New Position Request - Landscape Inspector Parks & Recreation General Fund, L&L, CFD Funds - 119,919 - 149,895 438 New Position Request - Parks Groundskeeper Parks & Recreation General Fund - - - 81,000 439 New Position Request - Recreation Coordinator (Athletics & Special Events) Parks & Recreation General Fund, Measure K 1,000 71,338 - 75,920 504 Transfer Planning Division to Community Development Fund Community Development General Fund, Measure G, Community Development Fund
- - - -
494 Recreation Center Facility Maintenance Position Parks & Recreation General Fund, Measure K - - - - 496 Retired Annuitant for Program Manager Support Parks & Recreation General Fund, L&L, Tree Mitigation, CFD Funds
15,973 - 15,973 -
452 Position Reallocation - Traffic to Roads Public Works General Fund, Road Fund 80,200 (54,297) - (49,711) 459 IT Reorg City Manager's Office General Support Fund - 24,441 - 31,963 374 New Position - Traffic Engineer Community Development Community Investment Fund 7,800 124,229 - 129,584 437 New Position Request - Measure E Trails Groundskeeper Parks & Recreation Measure E Fund - 94,500 - 96,500 501 New Parking Position and Budget Amendment Economic Development & Housing Parking Fund - 26,500 - (9,000) R01 Parking Manager Economic Development & Housing Parking Fund - 8,255 - 17,089 R02 Associate Community Investment Planner Economic Development & Housing Community Investment Fund - 14,831 - 15,366 R03 Associate Community Investment Planner Economic Development & Housing Community Investment Fund - 16,975 - 17,587 R04 Engineering Assistant I Capital Projects General Fund - 5,089 - 4,702 R05 Administrative Analyst I Fire General Fund - 11,709 - 11,659 VEHICLE & EQUIPMENT PURCHASE/REPLACEMENT $ 3,834,116 $ (122,082) $ 140,000 $ 47,918 454 Facilities Vehicle Public Works General Support Fund 45,000 - - - 453 Storm Vehicle Public Works Storm Drain Fund 78,000 - - - 461 Code Enforcement Vehicle Purchase Community Development One Time General Fund 150,000 - - - 467 Maintenance - Equipment Repair/Replacement (Radios, SCBA, Tones) Fire One Time General Fund 50,000 - 50,000 - 468 Fire MDC Replacements Fire One Time General Fund 65,268 - - - 451 Mobile Data Terminal Replacements (Patrol Car Computers) Police One Time General Fund 173,142 - - - 485 Evidentiary Camera Systems Replacement Police One Time General Fund, General Fund 2,350,481 (122,082) - (122,082) 435 Parks Operations Maintenance Equipment Parks & Recreation Measure K, Measure E 542,224 - - - 489 JD Front Loader Public Works Road Fund 180,000 - - - 449 Replace/Purchase PW Large Vehicles Public Works Storm Drain, Water, Sewer Funds 180,000 - 90,000 170,000 450 WTP Electric Utility Cart Public Works Water Enterprise Fund 20,000 - - - 339
EXHIBIT B - DECISION PACKAGE SUMMARY BY CATEGORY
DP # Title Department Funding Source FY 2023/24
One-Time
FY 2023/24
Ongoing
FY 2024/25
One-Time
FY 2024/25
Ongoing
TECHNOLOGY RELATED $ 1,021,300 $ 216,200 $ 130,500 $ 277,950 416 Mobile MMS Software/ Database Police General Fund 25,000 20,700 - 20,700 446 Network Switch and Router Replacement City Manager's Office General Support Fund 230,000 - - - 472 Records Management System (RMS) Improvement City Manager's Office General Support Fund 75,000 - - - 476 Re-Code Esri Licensing to Technology Fee City Manager's Office General Support Fund - 60,500 - 66,550 481 Accela Upgrades and Modifications City Manager's Office Technology Fee 30,000 - 50,000 - 487 Replace Meraki Wireless Access Points City Manager's Office General Support Fund 87,600 - - - 465 Online Permit and Development Customer Service Portal Community Development Community Development Fund 75,700 - - 55,700 499 Online Utility Bill Presentment Finance Water, Sewer, Refuse Funds 60,000 45,000 - 45,000 500 Timecard and Travel System Selection and Implementation Finance General Support Fund 300,000 90,000 - 90,000 503 CDD Accela Modules and Online Permitting/Applications Community Development Community Development Fund 138,000 - 80,500 - OTHER ONGOING REQUESTS $ 200,000 $ 1,080,059 $ 50,000 $ 1,608,101 425 Audio/Video Redaction Budget Police General Fund - 85,000 - 85,000 431 Hearing Officer Expenses City Manager's Office General Fund, General Support Fund - - - - 478 Cintas AED Public Works Various - 34,776 - 34,776
507 Janitorial Service Increases Public Works Various - 27,983 - 29,627 490 Parks & Recreation Legal Fees Parks & Recreation General Fund - 23,000 - 23,000 494 Recreation Center Utility Increase Parks & Recreation Measure K, General Fund - 56,876 - 65,840 432 Real Property/Asset Mgmt Division Budget Capital Projects General Support Fund 50,000 110,700 - 111,022 458 Strategic Communications and Community Outreach Improvements City Manager's Office General Support Fund, Measure E 100,000 166,000 - 167,470 505 Increase Bandwidth at Bridgeway Lakes Boathouse Facility Parks & Recreation Measure K - 8,274 - 8,271 475 Small Business Accelerator Program, an Equitable Investment Strategy/Program Economic Development & Housing Measure N - Inclusive Economic Development
- 500,000 - 1,000,000
506 Cultural Events Fund City Manager's Office Measure N - Community Investment 50,000 - 50,000 - 448 Bear Electrical Services Public Works Road Fund - - - - 434 Mulch for Grass Program Community Development Water Enterprise Fund - 36,450 - 40,095 509 Water Treatment Plant Chemicals Public Works Water Enterprise Fund - 31,000 - 43,000 OTHER ONE-TIME REQUESTS $ 1,010,000 $ - $ 490,000 $ -
477 Management Leadership Academy City Manager's Office One Time General Fund 40,000 - 40,000 - 488 PBID/TID Exploration City Manager's Office One Time General Fund 100,000 - - - 426 Police Department Recruitment (**SCALABLE IF NECESSARY**) Police One Time General Fund 100,000 - 100,000 - 502 Grant Writing Services City Manager's Office One Time General Fund 250,000 - 250,000 - 471 Yolo County Office of Education Roadmap to the Future City Manager's Office Measure K 20,000 - - - 470 EV Charging Rate Subsidy Community Development Measure N - Inclusive Economic Development
65,000 - 65,000 -
463 Cross Connection Survey & Assessment Public Works Water Enterprise Fund 250,000 - - - 456 Route Reviews for SB1383 Compliance Community Development Refuse Fund 35,000 - 35,000 - 430 Public Works O&M Department Assessment Public Works Public Works Admin Fund 150,000 - - - Budget Stabilization Fund 150,000 - - -
Emergency Fund (150,000) - - -
TOTAL O&M SUPPLEMENTAL REQUESTS $ 6,170,389 $ 1,696,453 $ 826,473 $ 2,565,309 508 Match required for Ineligible costs for COVID-19 Pandemic Finance 340
EXHIBIT C - Capital Improvement Projects (CIP) by Project Type ID # Project Title Funding Source FY 2023/24 FY 2024/25 ECONOMIC DEVELOPMENT | GENERAL $ 394,077 $ -
1235 B Street Tower Public Art Parklet Project Community Investment Fund 100,000 - 11012 Washington Specific Plan Update Grants | State 30,500 - 11017 Pioneer Bluff Plan/Corp Yard Relocation Community Investment Fund (368,374) - 11018 Enterprise Crossing Study Community Investment Fund (327,227) - 14033 5th And C St Garage Improvements Community Investment Fund 447,000 - 11024 Washington And Streetcar Route Public Art Community Investment Fund (19,607) - 11026 Grand Gateway Master Plan Update Grants | State 67,000 - 52069 Stone Lock Facility Maintenance Community Investment Fund 464,785 - MUNICIPAL FACILITIES $ 838,648 $ 150,000
One-Time General Fund 260,000 -
Water Enterprise Fund 65,000 -
Sewer Enterprise Fund 70,000 -
51038 Interim Housing Facility Repairs (WO 51038) Measure E - Homelessness Initiative 50,000 - 1245 Police Department Access controls System Upgrade Project General Facilities Fund 75,000 - 1255 Fire Station 44 Facility Repairs General Facilities Fund 191,000 - 1257 Fire Station 42 Perimeter Fencing Replacement General Facilities Fund 35,500 - 1259 Fire Station Emergency Alert Systems General Facilities Fund 100,000 100,000 1261 Recreation Center Access Controls System Upgrade Project General Facilities Fund 39,200 - 51032 Corporation Yard Project Phase II O&M Transition General Facilities Fund 2,000,000 - General Facilities Fund 675,000 -
American Rescue Plan Act (ARPA) (675,000) -
51037 Project Homekey Phase II American Rescue Plan Act (ARPA) (2,611,462) - 52041 City Facilities Minor Improvements General Facilities Fund 50,000 50,000 54025 Entertainment District Public Safety & Security Bridge District Designated Funding 14,410 - General Facilities Fund 1,000,000 -
General Rehab/Replacement Fund 2,140,734 -
American Rescue Plan Act (ARPA) (2,640,734) -
1165
54026
51033
Arc Flash Hazard Analysis Survey
City Hall HVAC Replacement
Police Department Improvements
341
EXHIBIT C - Capital Improvement Projects (CIP) by Project Type ID # Project Title Funding Source FY 2023/24 FY 2024/25 SEWER SYSTEM INFRASTRUCTURE $ 1,941,737 $ 750,000
1188 South Sewer Lift Station Rehabilitation/Replacement Sewer Enterprise Fund 2,000,000 - 22024 Citywide SCADA Upgrades Project Sewer Enterprise Fund 1,017,737 - 31007 Major Sewer System Emergency Repairs Sewer Enterprise Fund 250,000 250,000 33031 Bryte Sewer Lift Station Rehabilitation Project Sewer Enterprise Fund (1,326,000) - 33032 Westmore Oaks Neighborhood Sewer System Rehabilitation Project Sewer Enterprise Fund - 500,000 WATER SYSTEM INFRASTRUCTURE $ 5,267,263 $ 9,725,000
1224 WTP Altitude Valve Replacement Water Enterprise Fund 40,000 50,000 1244 New Security Fencing for Remote Water Facility Sites Water Enterprise Fund - 1,000,000 1223 WTP VFD Replacement Water Enterprise Fund 195,000 195,000 1254 Potable Well Refurbishment & Construction Water Enterprise Fund 100,000 200,000 1239 Water Tank Cathodic Protection Assessment & Installation Water Enterprise Fund 500,000 500,000 1240 Caustic Facility Rehabilitation & Mixing System Water Enterprise Fund 200,000 480,000 1242 Water Treatment Building & Pipe Painting Water Enterprise Fund 250,000 250,000 22024 Citywide SCADA Upgrades Project Water Enterprise Fund (1,017,737) - 22061 Sand Pump Replacements Water Enterprise Fund - 250,000 25023 Water Meter Upgrade and Replacement Project Water Enterprise Fund 1,000,000 4,000,000 21007 Major Water System Emergency Repairs Water Enterprise Fund 300,000 300,000 21041 High Service Manifold Repair/Replacement/Vault Installation Water Enterprise Fund 3,700,000 2,500,000 TRANSPORTATION | BICYCLE, PEDESTRIAN & TRAIL FACILITIES $ 2,264,480 $ 870,100 Measure N - Community Investment 82,070 -
Grants | State 258,410 -
Measure E - Bike/Ped/Trails 30,000 96,000
Traffic Improvement Fund - 83,100
Grants | Other Agencies 44,000 691,000
Park Impact Fee 50,000 -
Grants | State 1,800,000 -
TRANSPORTATION | STREET MAINTENANCE PROGRAM & SURFACE IMPROVEMENTS $ 2,400,000 $ 2,250,000 1195 Pavement Management System Update 2023 Road Fund - Gas Tax 150,000 - 17021 Arterial Street Pavement Repair Program Measure E - Road Rehabilitation 1,000,000 1,000,000 17025 On-Call Arterial Street Pavement Repair Measure K - Roads 250,000 250,000 Measure E - Road Rehabilitation 1,000,000 -
Road Fund - SB1 - 1,000,000
17026
1148
1207
62147 Southport Levee Recreation Trail Planning and Design Sidewalks & Transportation Equity Program (STEP)
West Capitol Ave. Regional Connection Bike/Ped Safety Improvements Neighborhood Pavement Preservation Program
342
EXHIBIT C - Capital Improvement Projects (CIP) by Project Type ID # Project Title Funding Source FY 2023/24 FY 2024/25 TRANSPORTATION | TRAFFIC OPERATIONS & SAFETY IMPROVEMENTS $ 1,824,000 $ 2,133,000 One-Time General Fund 70,000 -
Grants | Federal 280,000 -
Community Investment Fund 155,000 -
Grants | Other Agencies 638,000 -
One-Time General Fund 181,000 1,000,000
Road Fund - Gas Tax - 183,000
1225 Traffic Management & Operations Program Traffic Improvement Fund - 450,000 12202 Citywide Regulatory Sign Replacement Project One-Time General Fund 100,000 100,000 16011 Targeted Traffic Operations Improvements Road Fund - Gas Tax 150,000 150,000 17022 On-Call Striping Program Measure K - Roads 250,000 250,000 TRANSPORTATION | STUDIES $ 694,497 $ 1,280,000
1229 Lake Road Electrified Mobility Hub Project Traffic Improvement Fund 100,000 - Measure E - Bike/Ped/Trails - 55,600
Grants | Other Agencies - 224,400
10048 Sacramento Avenue Complete Streets Corridor Improvement Plan Grants | Other Agencies 650,000 - Community Investment Fund (46,081) -
Traffic Improvement Fund (9,422) -
15046 Port Area Infrastructure and Complete Streets Project Community Investment Fund - 1,000,000 TRANSPORTATION | STREET RECONSTRUCTION $ 825,000 $ 1,000,000 15029 West Capitol Avenue Road Rehabilitation & Safety Enhancement Project Traffic Improvement Fund 325,000 - 15042 State Streets Pavement Rehabilitation Project Road Fund - SB1 1,000,000 1,000,000 15051 3rd and D Frontage Improvements Development Trust Fund (250,000) - 15052 Kind Project Development Trust Fund (250,000) -
TRANSPORTATION | SIGNALS & LIGHTING $ 800,000 $ 1,300,000 1117 Traffic Signal Centracs Controller Phase 2 Interconnect Construction Road Fund - Gas Tax - 1,000,000 1200 Traffic Signal Fuel Cell Backup System One-Time General Fund 550,000 - 1204 Emergency Vehicle Preemption (EVP) System One-Time General Fund 250,000 250,000 Road Fund - Gas Tax 100,000 50,000
Donations & Contributions (100,000) -
TRANSPORTATION | OTHER $ 375,590 $ 100,000
1227 2024 Citywide Traffic Data Collection Program Traffic Improvement Fund 40,000 - 1256 Citywide VMT Mitigation Fee Program Traffic Improvement Fund 250,000 - 12019 Citywide Speed Limit Surveys One-Time General Fund 100,000 100,000 15048 Bridge District Parking Lot equipment Bridge District Designated Funding (14,410) - UTILITIES | GENERAL UTILITY INFRASTRUCTURE $ 500,000 $ 4,500,000 Community Investment Fund 30,000 270,000
Sewer Enterprise Fund 20,000 180,000
Water Enterprise Fund 50,000 450,000
Grants | Other Agencies 400,000 3,600,000
12204
1197
11019
1250
1199
1203
Vision Zero - Comprehensive Safety Action Plan
North 5th Street Connectivity and Complete Street (PA&ED Phase) Clarksburg Branch Line Trail - Village Parkway to South City Limit (PA&ED) Broadway Bridge: Environmentals And Permits
1211
Washington District Underground Utility Infrastructure Infill and Upgrade Project Traffic Signal & Street Light Emergency Repairs
Marshall & Higgins Public Safety and Traffic Calming Improvements Project 343
EXHIBIT C - Capital Improvement Projects (CIP) by Project Type ID # Project Title Funding Source FY 2023/24 FY 2024/25 PARKS AND RECREATION | PARK IMPROVEMENTS $ 8,296,737 $ 8,596,600 1192 Public Boat Dock - Debris Deflector Repair One-Time General Fund 500,000 - 1198 Community Center - South Entrance Enclosure Design General Facilities Fund 25,000 - Measure K - Parks - 196,600
Park Impact Fee - 2,400,000
Grants |Other Agencies 600,000 -
Grants | State 340,000 -
52075 FS-41 Art Installation Project Public Art Fee 5,000 - 62126 Raley'S Dock Improvements Community Investment Fund 76,737 - 62131 Bees Lakes Habitat Restoration Plan and Public Access Improvements Park Impact Fee 100,000 - Park Impact Fee - 3,000,000
Grants | Federal - 3,000,000
One-Time General Fund 1,261,088 -
Park Impact Fee 3,000,000 -
American Rescue Plan Act (ARPA) (1,261,088) -
Grants | Other Agencies 2,475,000 -
Grants |Federal 750,000
62151 Bridgeway Lakes Boathouse Tower Repairs One-Time General Fund 25,000 - 62155 Westacre Park Renovation and Expansion Project Park Impact Fee 400,000 - Total Capital Project Requests $ 26,422,029 $ 32,654,700 62138
1221
62134
Westmore Oaks Playfield Improvement Project
Heritage Oaks Park Master Plan Implementation
Bryte Park Master Plan Implementation
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CITY OF WEST SACRAMENTO EXHIBIT D
AMERICAN RESCUE PLAN (ARP) - SPENDING PLAN
Adopted
7.20.2022
Proposed/
Revised
Difference Notes
ARP REVENUE $ 11,773,300 $ 11,773,300 $ -
EXPENDITURES
Non-Congregate Interim Housing $ 2,611,462 $ - $ (2,611,462) Project Homekey Phase II $ 2,611,462 $ - $ (2,611,462) Federally compliant real estate transaction very time consuming. Yolo County Project Roomkey motel lease set to expire. Council approved motel purchase using local funds to provide housing for homeless prior to County motel lease expiration.
Infrastructure $ 8,611,088 $ 6,034,266 $ (2,576,822)
Corp Yard Phase II - O&M Transition $ 3,000,000 $ 5,000,000 $ 2,000,000 Contract plus contingency $4,559,693.29 plus permits/staff costs $440,306.71 to be committed/obligated 6/28/2023.
City Hall HVAC Replacement $ 3,000,000 $ 359,266 $ (2,640,734) Construction contract award in August. Replace funding for all but already incurred expenses plus design contract obligation.
Fire Station #45 Improvements $ 500,000 $ 500,000 $ - Contract approved by Council 5/17. All funds obligated.
Police Department Improvements $ 850,000 $ 175,000 $ (675,000) Construction contract award in July. Replace funding for all but already incurred expenses plus design contract obligation.
Bryte Park Master Plan Improvements $ 1,261,088 $ - $ (1,261,088) Received County ARPA Subaward. Reduced City ARPA funds alloated to this project to ensure funds are spent within the required timeframe. Design contract expected to be approved June 2023. Replaed with General Fund.
Public Safety Equipment $ 100,000 $ 98,844 $ (1,156)
Self-Contained Breathing Apparatus, Individual Mask Mounted Regulators for Fire Department
$ 100,000 $ 98,844 $ (1,156) Completed.
Non-Profit Subawards $ 450,750 $ 450,750 $ -
Center for Land-Based Learning, Mobile Food Market $ 300,750 $ 300,750 $ - Subaward executed.
First 5, Welcome Baby Program $ 150,000 $ 150,000 $ - Subaward in process. Should be executed before end of June.
Staffing/Labor Costs $ - $ 5,189,440 $ 5,189,440
General Fund Payroll $ - $ 2,134,555 $ 2,134,555 General fund wages and benefits for FY 2022/23 (partial) Homeless Housing Property Manager, Facility Maintenance $ - $ 864,470 $ 864,470 New positions supporting Interim Homeless Housing Program. Funds obligated.
One-Time MOU Bonus $ - $ 2,190,415 $ 2,190,415 One-Time MOU bonuses for all labor groups for 2022 and 2023.
TOTAL PLANNED EXPENDITURES $ 11,773,300 $ 11,773,300 $ - BALANCE/UNCOMMITTED $ - $ - $ -
*Changes of amounts allocated between the listed uses/projects may be required. Council delegates authority to the Finance Director and City Manager to change the allocations of ARP funds between the listed projects as needed without subsequent Council approval.
345