WEST SACRAMENTO CITY COUNCIL AND WEST SACRAMENTO REDEVELOPMENT SUCCESSOR
AGENCY & WEST SACRAMENTO FINANCING AUTHORITY
City Council Regular Meeting
JULY 19, 2023 AGENDA
Martha Guerrero, Mayor
Quirina Orozco, Mayor Pro Tem
Norma Alcala, Council Member
Dawnté Early, Council Member
Verna Sulpizio Hull, Council Member
Aaron Laurel, City Manager
Jeffrey Mitchell, City Attorney
5:30 PM Closed Session Call to Order
7:00 PM Regular Meeting Call to Order
Pledge of Allegiance
Land Acknowledgment
The meeting will be held at City Hall, City Council Chambers, 1110 West Capitol Avenue, West Sacramento GENERAL ADMINISTRATION FUNCTION – PART I
1. PRESENTATIONS BY THE PUBLIC ON MATTERS NOT ON THE AGENDA WITHIN THE
JURISDICTION OF THE COUNCIL
The Council is prohibited from discussing issues not on the agenda brought to them at this time.
According to State Law (the Brown Act), items must first be noticed on the agenda before any discussion or action.
PRESENTATIONS
NONE
CONSENT AGENDA
2. Capital Projects
CONSIDERATION OF APPROVAL OF AMENDMENT#2 TO THE PROFESSIONAL SERVICES
CONTRACT WITH DEWBERRY FOR THE NORTH RIVERWALK TRAIL EXTENSION PROJECT (CIP 62111)
Objective: The objective of this report is to provide the City Council with sufficient information for approval of Amendment #2 to the professional services contract with Dewberry for Construction Management and Inspection Services for the North Riverwalk Trail Extension Project (CIP 62111).
Anyone wishing to address the Council, or any agenda item, may fill out the Request to Speak card and present it to the City Clerk prior to the completion of staff presentation. Items on the Consent Agenda will be considered in one motion and the Request to Speak card should be turned in prior to the first item on Consent.
Recommendation: Staff respectfully recommends that the City Council: (1) Authorize the City Manager, or his designee, to execute Amendment #2 in the amount of $70,102.12 for the professional services contract with Dewberry for the North Riverwalk Trail Extension Project (CIP 62111) and (2) Authorize the City Manager to make contract amendments up to 10% ($7,010) of the contract amendment value.
3. Capital Projects
CONSIDERATION OF APPROVAL OF AMENDMENT #4 TO THE PROFESSIONAL SERVICES
CONTRACT WITH BENNETT ENGINEERING SERVICES FOR THE E & F STREETS FRONTAGE IMPROVEMENT PROJECT (CIP 15047) TO INCLUDE THE 5TH AND F STREETS TRAFFIC SIGNAL PROJECT (CIP 12018)
Objective: The objective of this report is to provide the City Council with sufficient information for approval of Amendment #4 to the professional services contract with Bennett Engineering Services for the E & F Streets Frontage Improvement Project (CIP 15047) to include the 5th and F Streets Traffic Signal Project (CIP 12018)
Recommendation: Staff respectfully recommends that the City Council: (1) Authorize the City Manager, or his designee, to execute Amendment 4 in the amount of $55,445 for the professional services contract with Bennett Engineering Services for the E & F Streets Frontage Improvement Project (CIP 15047) to include the 5th and F Streets Traffic Signal Project (CIP 12018); and (2) Authorize the City Manager to make contract amendments up to 10% ($5,545) of the total contract value.
4. Capital Projects
CONSIDERATION OF ADOPTION OF RESOLUTION 23-59 AMENDING THE CAPITAL IMPROVEMENT PROGRAM; APPROVAL OF THE PROJECT PLANS AND SPECIFICATIONS; AND AWARD OF A CONSTRUCTION CONTRACT TO VSS INTERNATIONAL, INC. FOR THE
NEIGHBORHOOD PAVEMENT PRESERVATION PROJECT AND THE ARTERIAL STREETS PAVEMENT REPAIR PROJECT (CIPS 17026 &17021)
Objective: The objective of this report is to provide the City Council with sufficient information to consider adoption of Resolution 23-59 amending the Capital Improvement Program, approval of the project Plans and Specifications and award of a construction contract to the lowest responsive, responsible bidder, VSS International, Inc. for the for the Neighborhood Pavement Preservation Project and the Arterial Streets Pavement Repair Project (CIPs 17026 & 17021) Recommendation: Staff respectfully recommends that the City Council: (1) Find that a Class 1 exemption under California Code of Regulations Title 14, Division 6, Chapter 3, Article 19, Section 15301 is the appropriate level of environmental review for CEQA for the construction of the Neighborhood Pavement Preservation Project and the Arterial Streets Pavement Repair Project; (2) Adopt Resolution 23-59 amending the Capital Improvement Program; (3) Approve the Project Plans and Specifications for the Neighborhood Pavement Preservation & Arterial Streets Pavement Repair Projects (CIPs 17026 & 17021); (4) Award a construction contract to the lowest responsive, responsible bidder, VSS International, Inc; (5) Delegate Authority to the City Manager, or his designee to execute a construction contract with VSS International, Inc. for an amount not to exceed $3,652,000.00; and (6) Authorize the City Manager or his designee to execute non- substantive changes or modifications, amendments, change orders, agreements, purchases up to 20% of the construction contract ($730,400.00) with approval from the City Attorney and the Finance Department.
5. Capital Projects
CONSIDERATION OF APPROVAL OF A PROFESSIONAL SERVICES CONTRACT WITH
BENNETT ENGINEERING SERVICES FOR PROFESSIONAL ENGINEERING SERVICES FOR THE STATE STREETS PAVEMENT REHABILITATION PROJECT (CIP 15042) Objective: The objective of this report is to provide the City Council with sufficient information to approve a professional services contract with Bennett Engineering Services for design and construction management services for the State Streets Pavement Rehabilitation Project. (CIP 15042)
Recommendation: Staff respectfully recommends that the City Council: (1) Award a professional services contract with Bennett Engineering Services for design and construction management services on the State Streets Pavement Rehabilitation Project (CIP 15042); (2) Authorize the City Manager or his designee to execute a professional services contract with Bennett Engineering Services in an amount not to exceed $1,130,001, which includes any optional tasks; (3) Delegate authority to the City Manager or his designee to authorize any optional tasks. Optional tasks will remain optional unless and until expressly authorized in writing; and (4) Authorize the City Manager or his designee to make contract amendments up to 10% ($113,000) of the total value of the contract.
6. Community Development
CONSIDERATION OF APPROVAL TO RELEASE A REQUEST FOR INFORMATION FOR THE CITY’S ON-DEMAND RIDESHARE PROGRAM
Objective: On June 7, 2023, the City Council approved Amendment No. 5 to the Amended & Restated Contract with NoMad Transit LLC to extend operations of the West Sacramento OnDemand Rideshare Program through June 30, 2024. This is the last allowable extension per the January 18, 2018 Contract for Services executed with NoMad Transit LLC. The purpose of this report is to seek Council approval to release a Request for Information for a microtransit provider to operate the City’s On-Demand Rideshare Program.
Recommendation: Staff respectfully recommends that the City Council authorize staff to release a Request for Information for the City of West Sacramento’s On-Demand Rideshare Program.
7. Community Development
CONSIDERATION OF THE “AGREEMENT PROVIDING WATER SERVICE FOR THE RIVERS (FINAL MAP 5177)” BETWEEN THE CITY OF WEST SACRAMENTO AND CENTURY COMMUNITIES OF CALIFORNIA, LLC.
Objective: To approve the “Agreement Providing Water Service for The Rivers (Final Map 5177)” (Agreement, see Attachment 1) between the City of West Sacramento and Century Communities of California, LLC (Developer).
Recommendation: Staff respectfully recommends that the Council approve the “Agreement Providing Water Service for the Rivers (Final Map 5177)” between the City of West Sacramento and Century Communities of California, LLC.
8. Finance
CONSIDERATION OF THE SACRAMENTO REGIONAL COUNTY SANITATION DISTRICT AND
THE CITY OF WEST SACRAMENTO BILLING AND COLLECTION AGREEMENT Objective: The objective of this report is to provide the City Council with information to consider the approval of the Billing and Collection Agreement between Sacramento Regional County Sanitation District and the City of West Sacramento.
Recommendation: Staff respectfully recommend that the City Council approve the Sacramento Regional County Sanitation District and the City of West Sacramento Billing and Collection Agreement and delegate authority to the City Manager to execute the agreement.
9. Finance
CONSIDERATION OF RESOLUTION 23-60 RATIFYING AN AMENDMENT TO THE CONCEALED
CARRY WEAPONS PERMIT FEE PAYMENT SCHEDULE
Objective: The purpose of this report is to provide the City Council with sufficient information to approve resolution 23-60 to ratify a minor change in the payment schedule for the Concealed Carry Weapons (CCW) Permit.
Recommendation: Staff respectfully recommends that the City Council approve Resolution 23-60 to ratify a change in the Book of Fees that enables to City to recover all non-refundable costs paid to outside agencies with the Phase A payment and recover City costs with the Phase B payment.
10. Parks & Recreation
CONSIDERATION OF APPROVAL OF CONTRACT WITH WES HORN ART FOR THE
SOUTHPORT LEVEE TRAILHEAD PUBLIC ART INSTALLATION PROJECT Objective: The objective of this report is to provide the Council with the necessary information to approve the contract with Wes Horn Art for the Southport Levee Trailhead Public Art Installation Project.
Recommendation: Staff respectfully recommends that the City Council: (1) Find that the Southport Levee Trailhead Public Art Installation Project is categorically exempt from CEQA pursuant to California Code of Regulations, Title 14, Division 6, Class 3 and 4 (“CEQA Guidelines”), Section 15303 and 15304, and find that the determination represents the independent judgment of the City; and (2) Approve a contract with Wes Horn Art for the Southport Levee Trailhead Public Art Installation Project in the amount of $20,000 in the form substantively attached and delegate authority to the City Manager to execute the contract.
11. City Manager's Office
CONSIDERATION AND ADOPTION OF RESOLUTION 23-39 APPROVING THE CITY OF WEST
SACRAMENTO'S TITLE VI PLAN
Objective: The purpose of this report is to provide background on the Title VI program and request approval of the proposed City of West Sacramento’s Title VI and Limited English Proficiency Plan.
Recommendation: Staff respectfully recommends that the City Council adopt Resolution 23-39 approving the City of West Sacramento’s Title VI and Limited English Proficiency Plan.
PUBLIC HEARINGS
12. Finance
PUBLIC HEARING AND CONSIDERATION OF RESOLUTION 23-49 CONFIRMING THE
DIAGRAM AND ASSESSMENT AND ORDERING IMPROVEMENTS (MAINTENANCE) TO BE MADE FOR THE LANDSCAPING AND LIGHTING DISTRICT NO. 1
Objective: State law provides for an annual proceeding prior to levying an ongoing assessment.
The recommended action is a key step in this proceeding leading to placement of the levy for the Landscaping and Lighting District No. 1 on the 2023-24 tax roll. Because staff is not proposing an increase in assessments, this action does not trigger voter approval under Proposition 218.
Recommendation: Staff respectfully recommends that the City Council conduct a public hearing; approve the Landscaping & Lighting District No. 1 Report for 2023-2024 with budget and fee schedule; and adopt Resolution 23-49 confirming the Fiscal Year 2022-2023 diagram and assessment, and ordering improvements (maintenance) to be made for the Landscaping and Lighting District No. 1.
13. Finance
PUBLIC HEARING AND CONSIDERATION OF RESOLUTION 23-50 CONFIRMING THE
DIAGRAM AND ASSESSMENT AND ORDERING IMPROVEMENTS FOR THE STORM DRAIN MAINTENANCE DISTRICT NO. 1 (RALEY’S LANDING)
Objective: State law provides for an annual proceeding prior to levying an ongoing assessment.
The recommended action is a key step in this proceeding leading to the placement of the levy for the Storm Drain Maintenance District No. 1 on the 2023-2024 tax roll. Because staff is not proposing an increase in assessments, this action does not trigger voter approval under Proposition 218.
Recommendation: Staff respectfully recommends that the City Council conduct a public hearing; approve the Storm Drain District No. 1 Report for Fiscal Year 2023-2024 with budget and fee schedule; and adopt Resolution 23-50 confirming the diagram and assessment and ordering improvements (maintenance) to be made for the Storm Drain Maintenance District No. 1.
14. Finance
PUBLIC HEARING AND CONSIDERATION OF RESOLUTION 23-55 CERTIFYING INCLUSION
OF DELINQUENT CHARGES AND PENALTIES FOR WATER, SEWER AND REFUSE
SERVICES ON THE SECURED TAX ROLL IN THE SAME MANNER AS THE GENERAL TAXES
AND DIRECTING THAT A LIEN ALSO BE PLACED ON THE SUBJECT PROPERTIES Objective: The purpose of this report is to provide the City Council with sufficient information to conduct a public hearing regarding the placement of water, sewer and refuse charges on the secured property tax roll and to also authorize the placement of a lien on the subject properties.
Recommendation: Staff respectfully recommends that the City Council: (1) Conduct a public hearing; and (2) Close the public hearing and adopt Resolution 23-55 certifying inclusion of delinquent charges and penalties for water, sewer, and refuse services on the secured tax roll in the same manner as the general taxes and directing that a lien also be placed on the the subject properties.
REGULAR AGENDA
15. City Manager's Office
WORKSHOP AND REQUEST FOR CONSIDERATION OF RENAMING SQUAW ROAD AND SQUAW COURT IN COMPLIANCE WITH AB 2022
Objective: The item is to facilitate a Council discussion of possible new names for Squaw Road and Squaw Court, request that the City Council select a new name and direct staff to change the street name in conformance with AB 2022, which mandates the removal of all public place names with this word.
Recommendation: Staff respectfully recommends that the City Council: (1) Conduct a workshop to discuss possible new street names for Squaw Road and Squaw Court; (2) Approve the renaming of Squaw Road and Squaw Court to Sonoma Road and Sonoma Court; and (3) Direct staff to install appropriate signage and take other necessary steps to effectuate the street renaming.
GENERAL ADMINISTRATION FUNCTION – PART II
16. COUNCIL COMMUNICATIONS / ASSIGNMENTS
Bikeshare Policy Steering Committee --------------------------------------------Guerrero, Alternate - Early City/County 2x2 ----------------------------------------------------Guerrero/Orozco, Alternate – Sulpizio Hull City/School 2x2 ------------------------------------------------------Guerrero/Sulpizio Hull, Alternate - Alcala Executive Commission to Address Homelessness --------------------Sulpizio Hull, Alternate - Orozco EIFD Public Financing Authority----------------------------------------------------Vacant, Alternate - Vacant League of California Cities --------------------------------------------------- Alcala, Alternate – Sulpizio Hull Local Agency Formation Commission ---------------------------------------------------------------------- Alcala Port District Commission ---------------------------------------------------------Guerrero, Early, Sulpizio Hull Remote Access Network ------------------------------------------------------------------------------------Guerrero River City Regional Stadium Financing Authority------------------------------------------Guerrero, Orozco Sacramento Area Council of Governments (SACOG) ------------------------Guerrero; Alternate - Early Sacramento Regional County Sanitation District Board --------------Orozco; Alternate - Sulpizio Hull West Sacramento Area Flood Control Agency JPA ----------------------------Alcala; Alternate - Orozco Yolo County Housing Authority-------------------------------------------------Early, Alternate - Sulpizio Hull Yolo Transportation District -----------------------------------------------------Early, Alternate - Sulpizio Hull Yolo Habitat Conservancy ------------------------------------------------------------------------------Sulpizio Hull Yolo-Solano Air Quality Management District ----------------------------Alcala; Alternate – Sulpizio Hull Yolo Subbasin Sustainable Groundwater Agency-------------------------Sulpizio Hull; Alternate - Early
COUNCIL INTERMEDIARY REPRESENTATIVES
Delta Protection Commission -------------------------------------------------------Vacant; Alternate - Vacant New Hope Community Development Corporation---------------------------------Early; Alternate - Alcala Yolo County Consolidated Redevelopment Successor Agency Oversight Board--------Sulpizio Hull
17. COUNCIL APPOINTMENTS, REAPPOINTMENTS, REMOVALS TO/FROM CITY AND NONCITY BOARDS AND COMMISSIONS Transportation, Mobility, Infrastructure Commission
EIFD Public Financing Authority
18. PART II
A. Council Calendar
B. City Manager Report
C. City Attorney Report
D. Staff Direction from City Council Members
E. Future Agenda Item Requests by Council
F. Adjourn
I, Jennifer Cusmir, City Clerk, declare under penalty of perjury that the foregoing agenda for the July 19, 2023 regular and closed session meetings of the West Sacramento City Council, Redevelopment Successor Agency and Financing Authority was posted July 14, 2023 at the rear entrance at City Hall, 1110 West Capitol Avenue, West Sacramento, CA and was available for public review.
NOTE: If you challenge the nature of a proposed action in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing.
The agenda and agenda reports are also available on the City’s website at www.cityofwestsacramento.org City Council meetings are broadcast live on Wave Cable Channel 20 and rerun the next day at 12:00 PM and the following Saturday at 6:00 PM.
All public materials related to an item on this agenda submitted to the City Council after distribution of the agenda packet are also made available for public inspection on the City’s website at:
www.cityofwestsacramento.org. Any document provided at the meeting by staff or by the public will be provided by the City Clerk upon request by phone at (916) 617-4500, or by email at: [email protected].
If you need assistance to participate in this meeting, please contact the City Clerk’s Office at 916-617- 4500 or [email protected]. Notify the City Clerk’s Office at least 48 hours prior to the meeting will assist staff in assuring reasonable arrangements can be made to provide accessibility to the meeting. Assisted listening devices are available at this meeting.