WEST SACRAMENTO CITY COUNCIL AND WEST SACRAMENTO REDEVELOPMENT SUCCESSOR
AGENCY & WEST SACRAMENTO FINANCING AUTHORITY
City Council Regular Meeting
AUGUST 16, 2023 AGENDA
Martha Guerrero, Mayor
Quirina Orozco, Mayor Pro Tem
Norma Alcala, Council Member
Dawnté Early, Council Member
Verna Sulpizio Hull, Council Member
Aaron Laurel, City Manager
Jeffrey Mitchell, City Attorney
5:30 PM Closed Session Call to Order
7:00 PM Regular Meeting Call to Order
Pledge of Allegiance
Land Acknowledgment
The meeting will be held at City Hall, City Council Chambers, 1110 West Capitol Avenue, West Sacramento GENERAL ADMINISTRATION FUNCTION – PART I
1. PRESENTATIONS BY THE PUBLIC ON MATTERS NOT ON THE AGENDA WITHIN THE
JURISDICTION OF THE COUNCIL
The Council is prohibited from discussing issues not on the agenda brought to them at this time.
According to State Law (the Brown Act), items must first be noticed on the agenda before any discussion or action.
PRESENTATIONS
NONE
CONSENT AGENDA
2. Capital Projects
CONSIDERATION OF APPROVAL OF AMENDMENT AND ASSUMPTION OF A CONTRACT FOR PROFESSIONAL SERVICES FROM DOMENICHELLI & ASSOCIATES, INC. TO DUGAN MANAGEMENT & ENGINEERING, INC. AND APPROVAL OF A PROFESSIONAL SERVICES
CONTRACT WITH WOOD RODGERS FOR ENGINEERING SERVICES FOR THE RIVERWALK TRAIL SOUTH EXTENSION PROJECT (CIP 15131)
Objective: The objective of this report is to provide the City Council with sufficient information to approve the professional services contract transfer from Domenichelli & Associates, Inc. (D&A) to Anyone wishing to address the Council, or any agenda item, may fill out the Request to Speak card and present it to the City Clerk prior to the completion of staff presentation. Items on the Consent Agenda will be considered in one motion and the Request to Speak card should be turned in prior to the first item on Consent.
Dugan Management and Engineering, Inc. (DM&E) and the professional engineering services contract with Wood Rodgers for the Riverwalk Trail South Extension Project. (CIP15131) Recommendation: Staff respectfully recommends that the City Council: (1) Approve the Amendment and Assumption of Contract for Professional Services from Domenichelli & Associates, Inc. to Dugan Management and Engineering, Inc; (2) Authorize the City Manager or his designee to execute the transfer of the professional services contract from D&A to DM&E for the remaining contract amount of $373.522.50; (3) Authorize the City Manager to execute non-substantive changes or modifications to the DM&E Contract for Professional Services, with approval from the City Attorney; (4) Authorize the City Manager or his designee to make contract amendments up to 15% ($60,840) of the original contract value; (5) Award a professional services contract with Wood Rodgers for professional engineering services for the Riverwalk Trail South Extension Project; (6) Authorize the City Manager or his designee to execute a professional services contract Wood Rodgers for an amount not to exceed $617,283.00; (7) Authorize the City Manager to execute nonsubstantive changes or modifications to the Wood Rodgers Contract for Professional Services, with approval from the City Attorney; and (8) Authorize the City Manager or his designee to make contract amendments up to 15% ($92,593) of the value of the contract.
3. Capital Projects
CONSIDERATION OF AMENDMENT NO. 1 TO THE CONTRACT FOR SERVICES WITH HITOUCH BUSINESS SERVICES; AMENDMENT NO. 2 TO THE CONTRACT FOR SERVICES WITH HAMMEL, GREEN & ABRAHAMSON (HGA); AND AMENDMENT NO. 1 TO THE CONSTRUCTION CONTRACT WITH JPB DESIGNS, INC. FOR THE CITY HALL ANNEX PROJECT (CIP 54019)
Objective: The objective of this report is to provide the City Council with sufficient information for the approval of Amendment No. 1 to the Contract for Services with HiTouch Business Services, Amendment No. 2 to the Contract for Services with HGA, and Amendment No.1 to the Construction Contract with JPB Designs, Inc. for the City Hall Annex Project (CIP 54019).
Recommendation: Staff respectfully recommends that the City Council: (1) Approve Amendment No. 1 to the Contract for Services with HiTouch Business Services in the amount of $10,000 for the West Gateway Place Contract (CIP 54019); (2) Approve Amendment No. 2 to the Contract for Services with HGA in the amount of $44,720 for the 820 Delta Lane Tenant Improvement Contract (CIP 54019); (3) Approve Amendment No. 1 to the Construction Contract with JPB Designs, Inc. in the amount of $46,788.02 for the West Gateway Place Contract (CIP 54019); (4) Delegate authority to the City Manager, or his designee, to execute Amendment No. 1 to the Contract for Services with HiTouch Business Services for the West Gateway Place Contract (CIP 54019); (5) Delegate authority to the City Manager, or his designee, to execute Amendment No. 2 to the Contract for Services with HGA for the 820 Delta Lane Tenant Improvement Contract (CIP 54019); and (6) Delegate authority to the City Manager, or his designee, to execute Amendment No. 1 to the Construction Contract with JPB Designs, Inc. for the West Gateway Place Contract (CIP 54019) and execute any amendments or change orders up to an additional 15% ($7,018.20).
4. Capital Projects
CONSIDERATION OF RESOLUTION 23-62 AMENDING THE CAPITAL IMPROVEMENT PROGRAM (CIP) AND APPROVING AMENDMENT 2 TO THE PROFESSIONAL SERVICES CONTRACT WITH ZANJERO, INC. FOR THE WATER MASTER PLAN UPDATE (CIP 21037) Objective: The objective of this report is to provide the City Council with sufficient information to adopt Resolution 23-62 amending the Capital Improvement Program (CIP) and to approve Amendment 2 to the professional services contract with Zanjero, Inc. for the Water Master Plan Update. (CIP 21037)
Recommendation: Staff respectfully recommends that the City Council: (1) Adopt Resolution 23- 62 amending the Capital Improvement Program budget for CIP 21037; and (2) Approve and authorize the City Manager, or his designee, to execute Amendment 2 to the professional services contract with Zanjero, Inc. in the amount of $126,513.
5. Community Development
CONSIDERATION OF THE FIRST AMENDMENT TO THE “DEFERRED FIRE ACCESS AGREEMENT” BETWEEN THE CITY OF WEST SACRAMENTO AND 801 RIVERFRONT
PROPERTY OWNER, LLC
Objective: This item considers an amendment to the “Deferred Fire Access Agreement” (see Attachment 1) between the City of West Sacramento (City) and 801 Riverfront Property Owner, LLC (Developer) which modifies the stated prerequisites to obtaining a Temporary Certificate of Occupancy.
Recommendation: Staff respectfully recommends that the City Council approve the First Amendment to the Deferred Fire Access Agreement (Amendment) between the City of West Sacramento and 801 Riverfront Property Owner, LLC for the WEST project.
6. Community Development
CONSIDERATION OF RESOLUTION 23-65 APPROVING THE FINAL MAP OF SUBDIVISION NO. 5211 AND SUBDIVISION NO. 4936, “FOUR40 WEST” ALONG WITH THE ASSOCIATED
SUBDIVISION IMPROVEMENT AGREEMENT AND PRIVATE ROAD AGREEMENT Objective: This item seeks City Council approval of Resolution 23-65 approving the Final Map of Subdivisions 5211 and 4936, “Four40 West”, and the associated Subdivision Improvement Agreement and Private Road Agreement.
Recommendation: Staff respectfully recommends that the City Council adopt Resolution 23-65 approving the Final Map of Subdivisions 5211 and 4936, “Four40 West”, and the associated Subdivision Improvement Agreement and Private Road Agreement.
7. City Manager's Office
REQUEST FOR CONSIDERATION OF RESOLUTION 23-64 AUTHORIZING AN APPROPRIATION OF $661,470 FOR STRATEGIC AND CRISIS COMMUNICATIONS
CONSULTING AND OTHER COMMUNICATIONS AND PUBLIC OUTREACH IMPROVEMENTS Objective: This report requests City Council consideration of Resolution 23-64, authorizing a budget appropriation of $661,470 for strategic and crisis communications consulting and public outreach improvements for the next two fiscal years.
Recommendation: Staff respectfully recommends that the City Council approve Resolution 23-64, approving an appropriation of $661,470 over the next two fiscal years for strategic and crisis communications consulting and public outreach improvements.
8. City Manager's Office
CONSIDERATION OF APPROVING A SUPPORT POSITION ON ASSEMBLY CONSTITUTIONAL AMENDMENT 1 (AGUIAR-CURRY) RELATING TO LOCAL GOVERNMENT FINANCING Objective: The objective of this item is to provide the Council with sufficient information to approve a support position on Assembly Constitutional Amendment (ACA) 1 (Aguiar-Curry) relating to local government financing.
Recommendation: Staff respectfully recommends that the City Council approve a support position on ACA 1 (Aguiar-Curry) relating to local government financing, authorize the Mayor to sign and transmit the attached letter of support, and authorize the City Manager, or his designee, to take all actions necessary to support the legislation.
9. City Manager's Office
CONSIDERATION OF APPROVAL OF THE MINUTES OF THE AUGUST 2, 2023 REGULAR
MEETING OF THE WEST SACRAMENTO CITY COUNCIL, REDEVELOPMENT SUCCESSOR
AGENCY, AND WEST SACRAMENTO FINANCING AUTHORITY
Objective: The objective of this report is to provide the City Council with the draft minutes of the August 2, 2023 Regular Meeting of the West Sacramento City Council, Redevelopment Successor Agency, and West Sacramento Financing Authority.
Recommendation: Staff respectfully recommends that the City Council approve the minutes of the August 2, 2023 Regular Meeting of the West Sacramento City Council, Redevelopment Successor Agency, and West Sacramento Financing Authority.
PUBLIC HEARINGS
NONE
REGULAR AGENDA
10. City Manager's Office
CONSIDERATION OF RESOLUTION 23-67, PROPOSED CHANGES TO FISCAL YEARS 2023/24 AND 2024/25 BENEFIT SUMMARIES FOR UNREPRESENTED EMPLOYEE GROUPS, UPDATES TO THE PUBLICLY AVAILABLE PAY SCHEDULE FOR FISCAL YEAR 2023/24, AND UPDATES TO THE AUTHORIZED POSITION LIST FOR FISCAL YEAR 2023/24 Objective: The purpose of this report is to provide sufficient information for the City Council to consider proposed changes to the FY 2023/24 and 2024/25 Benefit Summaries for the City’s unrepresented employee groups (Specialists and Professionals, Confidential, Management, Safety Management and Executive Management) and City Council, approval of Resolution 22-67 allocating budget for the proposed changes, updates to the publicly available pay schedule (Classification Plan) for FY 2023/24, and the revised Authorized Position List for FY 2023/24.
Recommendation: Staff respectfully recommends that the City Council: (1) Approve the amended and updated Authorized Position List (APL) for Fiscal Year 2023/24; (2) Approve the amended and updated publicly available pay schedule (Classification Plan) for Fiscal Year 2023/24; (3) Approve the updated benefit summaries for the City Council, Specialists and Professionals, Confidential, Management, Safety Management and Executive Management groups for Fiscal Years 2023/24 and 2024/25; (4) Authorize the City manager to place employees newly hired into the Specialists and Professionals, Confidential, Management, Safety Management and Executive Management groups at an advanced vacation accrual tier within specified guidelines; (5) Approve amendments to Administrative Policy II-D-3 expanding the application of Exceptional Performance Awards to employees in the Management, Safety Management, Confidential, and Specialists & Professionals groups; and (6) Approve Resolution 23-67 authorizing budget appropriations to fund the changes proposed in the Benefit Summaries, revised APL, and revised Classification Plan.
GENERAL ADMINISTRATION FUNCTION – PART II
11. COUNCIL COMMUNICATIONS / ASSIGNMENTS
Bikeshare Policy Steering Committee --------------------------------------------Guerrero, Alternate - Early City/County 2x2 ----------------------------------------------------Guerrero/Orozco, Alternate – Sulpizio Hull City/School 2x2 ------------------------------------------------------Guerrero/Sulpizio Hull, Alternate - Alcala Executive Commission to Address Homelessness --------------------Sulpizio Hull, Alternate - Orozco EIFD Public Financing Authority----------------------------------------------------Vacant, Alternate - Vacant League of California Cities --------------------------------------------------- Alcala, Alternate – Sulpizio Hull Local Agency Formation Commission ---------------------------------------------------------------------- Alcala Port District Commission ---------------------------------------------------------Guerrero, Early, Sulpizio Hull Remote Access Network ------------------------------------------------------------------------------------Guerrero River City Regional Stadium Financing Authority------------------------------------------Guerrero, Orozco Sacramento Area Council of Governments (SACOG) ------------------------Guerrero; Alternate - Early Sacramento Regional County Sanitation District Board --------------Orozco; Alternate - Sulpizio Hull West Sacramento Area Flood Control Agency JPA ----------------------------Alcala; Alternate - Orozco Yolo County Housing Authority-------------------------------------------------Early, Alternate - Sulpizio Hull Yolo Transportation District -----------------------------------------------------Early, Alternate - Sulpizio Hull Yolo Habitat Conservancy ------------------------------------------------------------------------------Sulpizio Hull Yolo-Solano Air Quality Management District ----------------------------Alcala; Alternate – Sulpizio Hull Yolo Subbasin Sustainable Groundwater Agency-------------------------Sulpizio Hull; Alternate - Early
COUNCIL INTERMEDIARY REPRESENTATIVES
Delta Protection Commission -------------------------------------------------------Vacant; Alternate - Vacant New Hope Community Development Corporation---------------------------------Early; Alternate - Alcala Yolo County Consolidated Redevelopment Successor Agency Oversight Board--------Sulpizio Hull
12. COUNCIL APPOINTMENTS, REAPPOINTMENTS, REMOVALS TO/FROM CITY AND NONCITY BOARDS AND COMMISSIONS NONE
13. PART II
A. Council Calendar
B. City Manager Report
C. City Attorney Report
D. Staff Direction from City Council Members
E. Future Agenda Item Requests by Council
F. Adjourn
I, Jennifer Cusmir, City Clerk, declare under penalty of perjury that the foregoing agenda for the August 16, 2023 regular and closed session meetings of the West Sacramento City Council, Redevelopment Successor Agency and Financing Authority was posted August 11, 2023 at the rear entrance at City Hall, 1110 West Capitol Avenue, West Sacramento, CA and was available for public review.
NOTE: If you challenge the nature of a proposed action in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing.
The agenda and agenda reports are also available on the City’s website at www.cityofwestsacramento.org City Council meetings are broadcast live on Wave Cable Channel 20 and rerun the next day at 12:00 PM and the following Saturday at 6:00 PM.
All public materials related to an item on this agenda submitted to the City Council after distribution of the agenda packet are also made available for public inspection on the City’s website at:
www.cityofwestsacramento.org. Any document provided at the meeting by staff or by the public will be provided by the City Clerk upon request by phone at (916) 617-4500, or by email at: [email protected].
If you need assistance to participate in this meeting, please contact the City Clerk’s Office at 916-617- 4500 or [email protected]. Notify the City Clerk’s Office at least 48 hours prior to the meeting will assist staff in assuring reasonable arrangements can be made to provide accessibility to the meeting. Assisted listening devices are available at this meeting.