WEST SACRAMENTO CITY COUNCIL AND WEST SACRAMENTO REDEVELOPMENT SUCCESSOR
AGENCY & WEST SACRAMENTO FINANCING AUTHORITY
City Council Regular Meeting
APRIL 10, 2024 AGENDA
Martha Guerrero, Mayor
Dawnté Early, Mayor Pro Tem
Quirina Orozco, Council Member
Norma Alcala, Council Member
Verna Sulpizio Hull, Council Member
Aaron Laurel, City Manager
Jeffrey Mitchell, City Attorney
6:30 PM Closed Session Call to Order
7:00 PM Regular Meeting Call to Order
Pledge of Allegiance
Land Acknowledgment
The meeting will be held at City Hall, City Council Chambers, 1110 West Capitol Avenue, West Sacramento GENERAL ADMINISTRATION FUNCTION – PART I
1. PRESENTATIONS BY THE PUBLIC ON MATTERS NOT ON THE AGENDA WITHIN THE
JURISDICTION OF THE COUNCIL
The Council is prohibited from discussing issues not on the agenda brought to them at this time.
According to State Law (the Brown Act), items must first be noticed on the agenda before any discussion or action.
PRESENTATIONS
2. City Manager's Office
PRESENTATION OF PROCLAMATION RECOGNIZING APRIL 7-13 AS NATIONAL LIBRARY WEEK
Objective: To provide awareness about the contributions of the Yolo County Library system, specifically how the Arthur F. Turner Community library in West Sacramento adds value to the lives of residents.
Recommendation: Staff respectfully recommends that the City Council adopt a proclamation recognizing April 7-13, 2024 as National Library Week.
3. City Manager's Office
Anyone wishing to address the Council, or any agenda item, may fill out the Request to Speak card and present it to the City Clerk prior to the completion of staff presentation. Items on the Consent Agenda will be considered in one motion and the Request to Speak card should be turned in prior to the first item on Consent.
PRESENTATION OF PROCLAMATION RECOGNIZING APRIL 2024 AS CHILD ABUSE
PREVENTION MONTH
Objective: The purpose of this proclamation is to provide awareness about the need to support children, families and the programs that serve them so that children may live and grow up in a healthy, safe, and supportive environment.
Recommendation: Staff respectfully recommends that the City Council adopt a proclamation recognizing April 2024 as Child Abuse Prevention Month.
4. City Manager's Office
PRESENTATION BY SACRAMENTO-YOLO MOSQUITO & VECTOR CONTROL DISTRICT Objective: City Council to receive a presentation by the Sacramento-Yolo Mosquito & Vector Control District.
Recommendation: Staff respectfully recommends that the City Council receive a presentation by the Sacramento-Yolo Mosquito & Vector Control District.
CONSENT AGENDA
5. Capital Projects
CONSIDERATION OF AUTHORIZATION TO PURCHASE NEW PLAY EQUIPMENT FROM LANDSCAPE STRUCTURES, INC. FOR THE FOR THE WESTACRE PARK RENOVATION AND EXPANSION PROJECT (CIP 62155)
Objective: The purpose of this report is to provide the City Council with sufficient information to award a contract to Landscape Structures, Inc. for the purchase of new play equipment for the Westacre Park Renovation and Expansion Project (CIP 62155).
Recommendation: Staff respectfully recommends that the City Council: (1) Approve and authorize the City Manager, or his designee, to purchase new play equipment from Landscape Structures, Inc. using Sourcewell cooperative contract #010521-LSI, in an amount not to exceed $482,219.96; (2) Authorize the City Manager, or his designee, to execute non-substantive changes or modifications to the purchase order for Landscape Structures, Inc., with the approval of the City Attorney; and (3) Authorize the City Manager, or his designee, to approve and execute changes to the purchase order up to 10% ($48,222).
6. Capital Projects
CONSIDERATION OF ADOPTION OF RESOLUTION 24-35 AMENDING THE CAPITAL IMPROVEMENT PROGRAM BUDGET AND APPROVAL OF AMENDMENT 2 TO THE CONSTRUCTION CONTRACT WITH PRO BUILDERS FOR THE FIRE STATION 45 IMPROVEMENTS PROJECT (CIP 51278)
Objective: The objective of this report is to provide the City Council with sufficient information to adopt Resolution 24-35 amending the Capital Improvement Program (CIP) budget and approval of Amendment 2 of the Construction Contract with Pro Builders for the Fire Station 45 Improvements Project (CIP 51278).
Recommendation: Staff respectfully recommends that the City Council: (1) Adopt Resolution 24- 35 amending the Capital Improvement Program budget; (2) Approve Amendment No. 2 to the construction contract with Pro Builders in the amount of $27,509.43; and (3) Authorize the City Manager, or his designee, to execute Contract Amendment No. 2 with Pro Builders for the Fire Station 45 Improvements Project in the amount of $27,509.43.
7. Capital Projects
CONSIDERATION OF ADOPTION OF RESOLUTION 24-33 AMENDING THE CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGET AND APPROVAL OF AMENDMENT 2 WITH TESCO
INSTRUMENTS FOR THE SUPERVISORY CONTROL AND DATA ACQUISITION (SCADA) SYSTEM UPGRADES PROJECT (CIP 22024)
Objective: The objective of this report is to provide the City Council with sufficient information to adopt Resolution 24-33 approving an amendment to the Capital Improvement Program (CIP) budget and approval of Amendment 2 for the Supervisory Control and Data Acquisition (SCADA) System Upgrade project CIP 22024)
Recommendation: Staff respectfully recommends that the City Council: (1) Adopt Resolution 24- 33 approving an amendment to the Capital Improvement Program (CIP) budget; (2) Approve and authorize the City Manager, or his designee, to execute Amendment 2 to the services contract with TESCO Instruments in the amount of $845,550; (3) Authorize the City Manager, or his designee, to execute contract amendments or change orders up to 17.7% ($150,000) of the contract amendment value; (4) Authorize the Manager, of his designee, to execute non-substantive changes or modifications to the services contract, with approval from the City Attorney; and (5) Authorize the City Manager, or his designee, to execute amendments to extend the term of the contract, if necessary.
8. Capital Projects
CONSIDERATION OF APPROVAL OF PROFESSIONAL SERVICES CONTRACT AMENDMENT 3 FOR ON-CALL RIGHT OF WAY SERVICES WITH CMD WEST-MAVERICK ALLIANCE
COMPANY
Objective: The purpose of this report is to provide the City Council with sufficient information to approve Amendment 3 of the professional services contract with CMD West-Maverick Alliance Company for On-Call Right of Way services.
Recommendation: Staff respectfully recommends that the City Council: (1) Approve Amendment 3 to the Professional Services Contract with CMD West-Maverick Alliance Company in the amount of $400,000; (2) Extend the contract CMD West-Maverick for services to June 30, 2025; and (3) Delegate authority to the City Manager or his designee to execute Contract Amendment 3, issue notices to proceed (NTP), and execute non-substantive changes or modifications to the Contract for services, with approval from the City Attorney.
9. Capital Projects
CONSIDERATION OF ADOPTION OF RESOLUTION 24-27 DELEGATING AUTHORITY TO THE
CITY MANAGER TO UNDERTAKE CERTAIN ACTIONS TO COMPLETE REAL PROPERTY
TRANSACTIONS FOR THE WEST SACRAMENTO ELECTRIC VEHICLE (EV) CHARGING STATION INSTALLATION PROJECT (CIP 11036)
Objective: The objective of this report is to obtain City Council adoption of Resolution 24-27 delegating authority to the City Manager to commence and complete real estate transactions necessary for construction of the West Sacramento Electric Vehicle (EV) Charging Station Installation Project (CIP 11036).
Recommendation: Staff respectfully recommends the City Council: (1) Find that the Electric Vehicle (EV) charging station installation project is exempt from the California Environmental Quality Act (CEQA) under CEQA Guidelines Sections 15301 (Existing Facilities), 15303 (Construction of Small Facilities or Structures), 15304 (Minor Alterations to Land), and 15311 (Accessory Structures); and (2) Adopt Resolution 24-27 delegating authority to the City Manager to complete real estate transactions necessary for construction of the West Sacramento Electric Vehicle (EV) Charging Station Installation Project (CIP 11036).
10. Capital Projects
CONSIDERATION OF ADOPTION OF RESOLUTION 24-36 REGARDING THE EMERGENCY CONTRACT WITH IRELAND ELECTRIC INC FOR THE FIRE STATION 41 FACILITY REPAIR PROJECT (CIP 51044)
Objective: The objective of this report is to provide the City Council with sufficient information to adopt Resolution 24-36 regarding the Emergency Contract with Ireland Electric Inc for the Fire Station 41 Facility Repair Project occurring at the City of West Sacramento Fire Station 41 located at 132 15th Street.
Recommendation: Staff respectfully recommends that the City Council: (1) Find that Fire Station 41 Facility Repair project is exempt from CEQA analysis under CEQA Guidelines 15269. According to the CEQA Guidelines, an emergency includes emergency repairs to public or privately owned service facilities necessary to maintain service essential to the public health, safety, or welfare; and 2) Adopt, by a minimum four-fifths vote of the Council, Resolution 24-36, regarding the Emergency Contract with Ireland Electric Inc for the Fire Station 41 Facility Repair Project.
11. Capital Projects
CONSIDERATION OF ADOPTION OF RESOLUTION 24-12 AMENDING THE CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGET; APPROVAL OF CONTRACT AMENDMENT 2 WITH INDIGO | HAMMOND + PLAYLE ARCHITECTS; AND APPROVAL OF A CONSTRUCTION CONTRACT WITH TORRES PROJECT MANAGEMENT, INC. FOR CONSTRUCTION SERVICES FOR THE FIRE STATION 43 TENANT IMPROVEMENT PROJECT (CIP 51031) Objective: The objective of this report is to provide the City Council with sufficient information to adopt Resolution 24-12 amending the Capital Improvement Program (CIP); to approve Amendment No. 2 to the professional services contract with Indigo | Hammond + Playle Architects; and to award a Construction Contract to Torres Project Management, Inc. for the Fire Station 43 Tenant Improvement Project (CIP 51031).
Recommendation: Staff respectfully recommends that the City Council: (1) Find that approval of a construction contract with Torres Project Management, Inc. is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301(d) for existing facilities; (2) Adopt Resolution 24-12 amending the Capital Improvement Program budget; (3) Approve Amendment No. 2 to the contract with Indigo | Hammond + Playle Architects in the amount of $38,007; (4) Approve the Project Plans and Specifications for the Fire Station 43 Tenant Improvement Project (CIP 51031); (5) Approve a contract for construction services with Torres Project Management, Inc. for the Fire Station 43 Tenant Improvement Project (CIP 51031); (6) Authorize the City Manager, or his designee, to execute a construction contract with Torres Project Management, Inc. for an amount not to exceed $480,700; (7) Authorize the City Manager, or his designee to execute non-substantive changes or modifications to the construction contract, with approval from the City Attorney; (8) Authorize the City Manager, or his designee, to execute change orders and amendments up to 15% ($72,105) of the total contract amount; and (9) Authorize the City Manager, or his designee, to execute amendments to extend the term of the contract, if necessary.
12. Capital Projects
CONSIDERATION OF CONTRACT AWARD WITH HITOUCH BUSINESS SERVICES FOR
PROCUREMENT, DELIVERY, AND ASSEMBLY OF OFFICE FURNITURE AND
WORKSTATIONS FOR THE POLICE DEPARTMENT TENANT IMPROVEMENT PROJECT (CIP 51033)
Objective: The objective of this report is to provide the City Council with sufficient information for approval of a services contract with HiTouch Business Services (through Sourcewell contract #121919-SCC) for procurement, delivery, and assembly of office furniture and workstations for the Police Department Tenant Improvement Project (CIP 51033) Recommendation: Staff respectfully recommends that the City Council: (1) Find the Police Department Tenant Improvement project is exempt from CEQA review pursuant to the Categorical Exemption under California Code of Regulations, Title 14, Division 6, Chapter 3 (“CEQA Guidelines”), Article 19, Section 15301 (Existing Facilities); (2) Approve and authorize the City Manager, or his designee, to execute a contract with HiTouch Business Services (through Sourcewell contract #121919-SCC) in an amount not to exceed $334,842.60; (3) Authorize the City Manager, or his designee, to execute non-substantive changes or modifications to the agreement, with approval from the City Attorney; (4) Authorize the City Manager, or his designee, to execute non-substantive changes or modifications, amendments, change orders, agreements, and/or purchases up to 10% ($33,484.26) of the total purchase amount; and (5) Authorize the City Manager, or his designee, to execute amendments to extend the term of the contract, if necessary.
13. Capital Projects
CONSIDERATION OF RESOLUTION 24-28 AMENDING THE CAPITAL IMPROVEMENT
PROGRAM (CIP) AND AWARD OF A CONSTRUCTION CONTRACT TO TPA CONSTRUCTION, INC. FOR THE RIVER WALK PARK - GRAND STAIRCASE REPAIR PROJECT (CIP 62145) Objective: The objective of this report is to provide the City Council with sufficient information to adopt Resolution 24-28 amending the Capital Improvement Program (CIP) and to award a construction contract to TPA Construction, Inc. for the River Walk Park – Grand Staircase Repair Project (CIP 62145).
Recommendation: Staff respectfully recommends that the City Council: (1) Find the River Walk Park - Grand Staircase Repair Project is exempt from environmental review under California Code of Regulations, Title 14, Division 6, Chapter 3, Section 15301 Class 1 (b) of the California Environmental Quality Act (CEQA); (2) Adopt Resolution 24-28 amending the Capital Improvement Program (CIP); (3) Award a construction contract to TPA Construction, Inc. in an amount not to exceed $90,064.00 for the River Walk Park – Grand Staircase Repair Project; (4) Authorize the City Manager, or his designee, to execute a construction contract with TPA Construction, Inc. in an amount not to exceed $90,064.00; (5) Authorize the City Manager, or his designee, to execute nonsubstantive changes or modifications to the contract with TPA Construction, Inc. with approval from the City Attorney; (6) Authorize the City Manager, or his designee, to execute contract amendments up to 16.7% ($15,000) of the value of the contract; and (7) Authorize the City Manager, or his designee, to execute amendments to extend the term of the contract, if necessary.
14. Economic Development & Housing
CONSIDERATION OF RESOLUTIONS 24-30 AND 24-31 DELEGATING AUTHORITY TO THE CITY MANAGER TO ACQUIRE 1809 AND 1821 WEST CAPITOL AVENUE AND 1812 MERKLEY AVENUE
Objective: The purpose of this report is to facilitate City Council consideration of Resolutions 24- 30 and 24-31 which authorize the City Manager to acquire properties (1809 and 1821 West Capitol Avenue and 1812 Merkley Avenue) for future City use.
Recommendation: Staff respectfully recommends that the City Council: (1) Find that the acquisition of properties located at 1809 and 1821 West Capitol Avenue and 1812 Merkley Avenue (“Properties”) are exempt from California Environmental Quality Act (CEQA) analysis under the Class 1 (Existing Facilities) Categorical Exemption, California Code of Regulations, Title 14, Division 6, Chapter 3, Article 19, Section 15301; (2) Adopt Resolution 24-30 (Attachment 1) establishing a budget appropriation of $4,550,000 from a combination of funding sources, including Measure N funds and a forgivable loan from the Police Facility Development Fund to cover initial acquisition costs; and (3) Adopt Resolution 24-31 (Attachment 2) delegating authority to the City Manager to take any and all actions necessary to complete the city’s acquisition of Properties.
15. Economic Development & Housing
CONSIDERATION OF RESOLUTION 24-20 AMENDING THE BOOK OF FEES AND
AUTHORIZING AN EXPANSION OF THE TARGETED IMPACT FEE REFORM PROGRAM FOR
URBAN INFILL DEVELOPMENTS
Objective: The objective of this report is to provide the City Council with sufficient information to consider adoption of Resolution 24-20 which proposes adjustments the Book of Fees to expand the City’s current Urban Infill Impact Fee Reduction Program in the central and north areas of the City to further catalyze infill development.
Recommendation: Staff respectfully recommends that the City Council: (1) Adopt Resolution 24- 20 (Attachment 1) approving an adjustment to the Book of Fees to expand the current Urban Infill Impact Fee Reduction Program to the central and north areas of the City; and (2) Delegate certain authorities to implement the reforms to the City Manager and Finance Director.
16. Fire
CONSIDERATION OF RESOLUTION 24-23 DECLARING WEEDS GROWING ON CERTAIN
LOTS TO BE A PUBLIC NUISANCE AND SCHEDULING A PUBLIC HEARING TO CONSIDER
OBJECTIONS TO WEED ABATEMENT
Objective: The purpose of this report is to initiate the 2024 Weed Abatement Program which is a proactive approach to reducing the risk of vegetation fires. This item requests City Council adopt a resolution declaring a list of lots to be hazards and set a public hearing at the May 1, 2024 City Council meeting to consider objections to the proposed removal of weeds. The program provides for weed abatement by the City’s contractor to commence on May 11, 2024.
Recommendation: Staff respectfully recommends that the City Council: (1) Adopt Resolution 24- 23 declaring weeds growing on certain lots to be a public nuisance and initiating the 2024 weed abatement program. The Resolution further directs the Fire Department to begin the formal weed abatement process by notifying all affected property owners by mail of the intended action by April 11, 2024; and (2) Set a public hearing at its regular meeting on May 1, 2024, to consider objections to the proposed removal of weeds.
17. Parks & Recreation
CONSIDERATION OF ADOPTION OF RESOLUTION 24-22 AMENDING THE CAPITAL
IMPROVEMENT PROGRAM (CIP) AND AWARD OF CONSTRUCTION CONTRACT TO PAC
SHIELD ROOF SERVICES INC FOR THE COMMUNITY PARK BUILDING FASCIA AND RAIN GUTTER REMOVAL AND REPLACEMENT PROJECT (CIP-62159)
Objective: The objective of this report is to provide the City Council with sufficient information to adopt Resolution 24-22 amending the Capital Improvement Program (CIP) budget and to award a construction contract to PAC SHIELD Roof Services, Inc for the Community Park Building Fascia and Rain Gutter Removal and Replacement Project
Recommendation: Staff respectfully recommends that the City Council: (1) Find that the Community Park Building Fascia and Rain Gutter Removal and Replacement project is exempt from CEQA analysis under the Class 1 Categorical Exemption, under California Code of Regulations, Title 14, Division 6, Chapter 3, Section 15301 and direct staff to file a Notice of Exemption (Attachment 1); (2) Adopt Resolution 24-22 amending the FY 23/24 Capital Improvement Program (CIP) to appropriate additional funding needed to complete the Community Park Building Fascia and Rain Gutter Removal and Replacement Project; (3) Award a construction contract to PAC SHIELD Roof Services, Inc (Attachment 2) in an amount not to exceed $81,292 for the Community Park Building Fascia and Rain Gutter Removal and Replacement Project; (4) Authorize the City Manager, or his designee, to execute a contract with PAC SHIELD Roof Services, Inc in the amount of $81,292; (5) Authorize the City Manager, or his designee, to execute non-substantive changes or modifications to the contract with PAC SHIELD Roof Services, Inc with approval from the City Attorney; (6) Authorize the City Manager, or his designee, to execute contract amendments up to 10% ($8,129) of the value of the contract; and (7) Authorize the City Manager, or his designee, to execute amendments to extend the term of the contract, if necessary.
18. City Manager's Office
CONSIDERATION OF RESOLUTIONS THAT SUPPORT THE CONVENTION ON THE
ELIMINATION OF ALL FORMS OF DISCRIMINATION AGAINST WOMEN AND COMMIT TO THE
CALIFORNIA EQUAL PAY PLEDGE
Objective: The objective of this report is to provide the City Council with sufficient information to approve a resolution that supports the Convention on the Elimination of All Forms of Discrimination Against Women and another resolution that commits to the California Equal Pay Pledge.
Recommendation: Staff respectfully recommends that the City Council approve Resolution 24-37, which supports the Convention on the Elimination of All Forms of Discrimination Against Women, and Resolution 24-38 that commits to the California Equal Pay Pledge.
PUBLIC HEARINGS
NONE.
REGULAR AGENDA
NONE.
GENERAL ADMINISTRATION FUNCTION – PART II
19. COUNCIL COMMUNICATIONS / ASSIGNMENTS
Bikeshare Policy Steering Committee --------------------------------------------Guerrero, Alternate - Early City/County 2x2 ----------------------------------------------------Guerrero/Orozco, Alternate – Sulpizio Hull City/School 2x2 ------------------------------------------------------Guerrero/Sulpizio Hull, Alternate - Alcala Executive Commission to Address Homelessness --------------------Sulpizio Hull, Alternate - Orozco EIFD Public Financing Authority----------------------------------------------------Vacant, Alternate - Vacant League of California Cities --------------------------------------------------- Alcala, Alternate – Sulpizio Hull Local Agency Formation Commission ---------------------------------------------------------------------- Alcala Port District Commission ---------------------------------------------------------Guerrero, Early, Sulpizio Hull Remote Access Network ------------------------------------------------------------------------------------Guerrero River City Regional Stadium Financing Authority------------------------------------------Guerrero, Orozco Sacramento Area Council of Governments (SACOG) ------------------------Guerrero; Alternate - Early Sacramento Regional County Sanitation District Board --------------Orozco; Alternate - Sulpizio Hull West Sacramento Area Flood Control Agency JPA ----------------------------Alcala; Alternate - Orozco Yolo Animal Servies Planning Agency JPA----------------------------Guerrero; Alternate – Sulpizio Hull Yolo County Housing Authority-------------------------------------------------Early, Alternate - Sulpizio Hull Yolo Transportation District -----------------------------------------------------Early, Alternate - Sulpizio Hull Yolo Habitat Conservancy ------------------------------------------------------------------------------Sulpizio Hull Yolo-Solano Air Quality Management District ----------------------------Alcala; Alternate – Sulpizio Hull Yolo Subbasin Sustainable Groundwater Agency-------------------------Sulpizio Hull; Alternate - Early
COUNCIL INTERMEDIARY REPRESENTATIVES
Delta Protection Commission -------------------------------------------------------Vacant; Alternate - Vacant New Hope Community Development Corporation---------------------------------Early; Alternate - Alcala Yolo County Consolidated Redevelopment Successor Agency Oversight Board--------Sulpizio Hull
20. PART II
A. Council Calendar
B. City Manager Report
C. City Attorney Report
D. Staff Direction from City Council Members
E. Future Agenda Item Requests by Council
F. Adjourn
I, Jennifer Cusmir, City Clerk, declare under penalty of perjury that the foregoing agenda for the April 10, 2024 regular and closed session meetings of the West Sacramento City Council, Redevelopment Successor Agency and Financing Authority was posted April 5, 2024 at the rear entrance at City Hall, 1110 West Capitol Avenue, West Sacramento, CA and was available for public review. __________________________________________
Jennifer Cusmir, City Clerk
NOTE: If you challenge the nature of a proposed action in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing.
The agenda and agenda reports are also available on the City’s website at www.cityofwestsacramento.org City Council meetings are broadcast live on Wave Cable Channel 20 and rerun the next day at 12:00 PM and the following Saturday at 6:00 PM.
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