WEST SACRAMENTO CITY COUNCIL AND WEST SACRAMENTO REDEVELOPMENT SUCCESSOR
AGENCY & WEST SACRAMENTO FINANCING AUTHORITY
City Council Regular Meeting
MAY 1, 2024 AGENDA
Martha Guerrero, Mayor
Dawnté Early, Mayor Pro Tem
Quirina Orozco, Council Member
Norma Alcala, Council Member
Verna Sulpizio Hull, Council Member
Aaron Laurel, City Manager
Jeffrey Mitchell, City Attorney
6:00 PM Closed Session Call to Order
7:00 PM Regular Meeting Call to Order
Pledge of Allegiance
Land Acknowledgment
The meeting will be held at City Hall, City Council Chambers, 1110 West Capitol Avenue, West Sacramento GENERAL ADMINISTRATION FUNCTION – PART I
1. PRESENTATIONS BY THE PUBLIC ON MATTERS NOT ON THE AGENDA WITHIN THE
JURISDICTION OF THE COUNCIL
The Council is prohibited from discussing issues not on the agenda brought to them at this time.
According to State Law (the Brown Act), items must first be noticed on the agenda before any discussion or action.
PRESENTATIONS
2. City Manager's Office
CONSIDERATION OF A PROCLAMATION RECOGNIZING MAY 2024 AS “MAY IS BIKE MONTH”
IN THE CITY OF WEST SACRAMENTO
Objective: The purpose of this report is to facilitate City Council consideration of a proclamation recognizing the month of May 2024 as “May is Bike Month.” Recommendation: Staff respectfully recommends that the City Council adopt the attached proclamation declaring May 2024 as “May is Bike Month”.
3. City Manager's Office
CONSIDERATION OF PROCLAMATION RECOGNIZING MAY 2, 2024 AS THE BIG DAY OF
GIVING IN WEST SACRAMENTO
Anyone wishing to address the Council, or any agenda item, may fill out the Request to Speak card and present it to the City Clerk prior to the completion of staff presentation. Items on the Consent Agenda will be considered in one motion and the Request to Speak card should be turned in prior to the first item on Consent.
Objective: The objective of this report is to facilitate City Council consideration of a proclamation supporting the regional non-profit awareness and donation program, the Big Day of Giving.
Recommendation: Staff respectfully recommends the City Council adopt this proclamation recognizing May 2, 2024 as Big Day of Giving
CONSENT AGENDA
4. Capital Projects
CONSIDERATION OF ADOPTION OF RESOLUTION 24-41 AMENDING THE CAPITAL
IMPROVEMENT PROGRAM FOR THE NEIGHBORHOOD PAVEMENT PRESERVATION PROGRAM (CIP 17026)
Objective: The objective of this report is to provide the City Council with sufficient information to consider adoption of Resolution 24-41 amending the Capital Improvement Program for the Neighborhood Pavement Preservation Program (17026).
Recommendation: Staff respectfully recommends that the City Council adopt Resolution 24-41 to amend the Capital Improvement Program by an inter-project budget transfer from the Arterial Streets Pavement Repair (17021) to the Neighborhood Pavement Preservation Program (17026) in the amount of $700,000.
5. Capital Projects
CONSIDERATION OF APPROVAL OF CHANGE ORDERS 3 AND 4 TO THE CONSTRUCTION CONTRACT TO BEAR ELECTRICAL SOLUTIONS, INC. FOR THE WASHINGTON AND BRODERICK LIGHTING AND SAFETY PROJECT (CIP 15053)
Objective: The objective of this report is to provide the City Council with sufficient information to consider approval of Change Orders 3 and 4 to the Bear Electrical Solutions, Inc. contract for the Washington and Broderick Lighting and Safety Project (CIP 15053).
Recommendation: Staff respectfully recommends that the City Council: (1) Authorize the City Manager or his designee to execute Change Order 3 to the contract with Bear Electrical Solutions, Inc in the amount of $29,843; (2) Authorize the City Manager or his designee to execute Change Order 4 to the contract with Bear Electrical Solutions, Inc in the amount of $32,983; and (3) Authorize the City Manager, or his designee, to execute amendments or change orders for an additional $20,000 in contingency.
6. Capital Projects
CONSIDERATION OF ADOPTION OF RESOLUTION 24-29 AMENDING THE CAPITAL
IMPROVEMENT PROGRAM BUDGET AND APPROVAL OF A CONSTRUCTION CONTRACT WITH TORRES PROJECT MANAGEMENT, INC. FOR CONSTRUCTION SERVICES FOR THE POLICE DEPARTMENT TENANT IMPROVEMENT PROJECT (CIP 51033) Objective: The objective of this report is to provide the City Council with sufficient information to adopt Resolution 24-29 amending the Capital Improvement Program (CIP) and to award a Construction Contract to Torres Project Management, Inc. for the Police Department Tenant Improvement Project (CIP 51033).
Recommendation: Staff respectfully recommends that the City Council: 1) Find that approval of a construction contract with Torres Project Management, Inc. is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301(d) for existing facilities; 2) Adopt Resolution 24-29 amending the Capital Improvement Program budget; 3) Approve the Project Plans and Specifications for the Police Department Tenant Improvement Project (CIP 51033); 5) Approve a construction contract for construction services with Torres Project Management, Inc. for the Police Department Tenant Improvement Project (CIP 51033); 6) Authorize the City Manager, or his designee, to execute a construction contract with Torres Project Management, Inc. for an amount not to exceed $601,570; 7) Authorize the City Manager, or his designee to execute non-substantive changes or modifications to the construction contract, with approval from the City Attorney; 8) Authorize the City Manager, or his designee, non-substantive changes or modifications, amendments, change orders, agreements, and/or purchases up to 15% ($90,236) of the total contract amount; and 9) Delegate authority to the City Manager, or his designee, to execute amendments to extend the term of the contract, if necessary.
7. Fire
CONSIDERATION OF APPROVAL OF SCOTT AND SONS WEED CONTROL CONTRACT AMENDMENT 3 FOR WEED ABATEMENT SERVICES
Objective: The purpose of this report is to receive City Council’s approval for a contract extension to Scott and Sons Weed Control for weed abatement services for two additional years as allowable in the initial Council approved contract.
Recommendation: Staff respectfully recommends that the City Council: (1) Find that contract amendment 3 with Scott and Sons Weed Control for weed abatement services is exempt from CEQA pursuant to the Class 1 exemption under CEQA Guidelines, Section 15301; (2) Approve contract amendment 3 with Scott and Sons Weed Control to extend the term of the contract through May 19, 2026, and add compensation for FY24/25 and FY25/26 for multiple City Departments in the amount of $238,936.77; (3) Authorize the City Manager or his designee to execute non-substantive changes or modifications to the Contract for Services, with approval from the City Attorney; (4) Authorize the City Manager or his designee to execute amendments or change orders up to 10% of the contract in the amount of $23,900; and (5) Authorize the City Manager or his designee to execute Contract Amendment 3.
8. Parks & Recreation
CONSIDERATION OF FIRST READING OF ORDINANCE 24-6 AMENDING CHAPTER 12.08 OF
THE CITY OF WEST SACRAMENTO MUNICIPAL CODE REGULATING SPECIAL EVENTS IN
THE CITY
Objective: The objective of this report is to introduce Ordinance 24-6, amending Chapter 12.08 of the City of West Sacramento Municipal Code regulating Special Events within the city limits.
Recommendation: Staff respectfully recommends that the City Council: (1) Waive the first reading and read by title and number only Ordinance 24-6, amending Chapter 12.08 of the City of West Sacramento Municipal Code related to Special Events within the city limits of the City of West Sacramento; and (3) Inform the audience that the second reading and adoption of Ordinance 24- 6, is tentatively scheduled for May 15, 2024.
PUBLIC HEARINGS
9. Capital Projects
A PUBLIC HEARING TO CONSIDER ADOPTION OF RESOLUTIONS 24-45, 24-46, AND 24-47
DECLARING THE PUBLIC INTEREST AND NECESSITY AND AUTHORIZING
COMMENCEMENT OF EMINENT DOMAIN PROCEEDINGS TO SECURE REAL PROPERTY INTERESTS NECESSARY TO COMPLETE I STREET BRIDGE REPLACEMENT PROJECT (010- 102-002, 010-102-005, 010-372-002, 010-372-003) CIP 10033 Objective: The purpose of this report is to provide the Council with sufficient information to adopt Resolutions 24-45, 24-46, and 24-47 determining that the Public Interest and Necessity require acquisition of real property interests for public purposes and authorizing proceedings under California Government Code Sections 37350.5, 40401 and 40404 and the provisions of California Eminent Domain Law comprising Title 7, Part 3 of the California Code of Civil Procedure (commencing at section 1230.010) for the I Street Bridge Replacement Project (010-102-002, 010- 102-005, 010-372-002, 010-372-003) (CIP 10033).
Recommendation: Staff Respectfully recommends that the City Council: (1) Conduct a hearing to consider the adoption of Resolutions 24-45, 24-46 and 24-47 to commence eminent domain proceedings to secure real property interests necessary to construct the I Street Replacement Bridge Project – CIP 10033, and if timely requested to receive testimony from the Property Owners, their attorneys, or representatives on the issues relevant to the Resolutions of Necessity; (2) Find that the environmental impacts of adoption of Resolutions 24-45, 24-46 and 24-47, associated with the I Street Bridge Replacement Project are fully analyzed in the previously adopted Mitigated Negative Declaration adopted by the Council on December 5, 2018, and that the need for subsequent environmental review pursuant to Public Resources Code Section 21166 and State CEQA Guidelines Sections 15162 and 15164 is not triggered; 3) Make the following findings: a. The public interest and necessity require the project; and b. The project is planned or located in the manner that will be most compatible with the greatest public good and the least private injury; and c. The property sought to be acquired is necessary for the project; and d. The offer required by Section 7267.2 of the Government Code has been made to the owner of record; 4) Adopt the Resolutions of Necessity, Resolutions 24-45, 24-46 and 24-47, determining that the public interest and necessity require the acquisition of certain real property identified as Assessor Parcel No. 010- 102-002 located at 221 2nd Street, West Sacramento, California; Assessor Parcel No. 010-102-005 located at 201 2nd Street, West Sacramento; Assessor Parcel 010-372-002 and 010-372-003 located at 219 2rd Street and 319 2nd Street, West Sacramento, and as more fully described and depicted in the exhibits attached to the proposed Resolutions, for construction, operation and maintenance of the I Street Bridge Replacement Project; and (5) Authorize the City Attorney or outside legal counsel, to file an eminent domain (condemnation) action(s) as set forth herein, including motion(s) for orders for prejudgment possession, and to prosecute the action to final judgment; and (6) Delegate authority to the City Manager to undertake all the necessary actions to commence and complete real property transactions for the Project, including disbursement of funds required to obtain possession and title to the property interests into the State of California Condemnation Deposits Fund, for the acquisition of the property interests described above
10. Fire
PUBLIC HEARING TO CONSIDER OBJECTIONS TO THE PROPOSED REMOVAL OF WEEDS Objective: The purpose of this hearing is to consider the objections of any parcel owner with respect to being included in the weed abatement program. Property owners have the option of voluntarily clearing the lots themselves prior to May 11, 2024, to avoid the special assessment tax against the parcel(s).
Recommendation: Staff respectfully recommends that the City Council conduct the public hearing to consider objections to the proposed removal of weeds and direct staff to proceed with the 2024 weed abatement program.
REGULAR AGENDA
11. Finance
CONSIDERATION OF RESOLUTION 24-40 APPROVING EXCEPTION TO THE 180-DAY
WAITING PERIOD TO HIRE A CALPERS RETIRED ANNUITANT IN ACCORDANCE WITH GOVERNMENT CODE SECTIONS 7522.56 AND 21224
Objective: The purpose of this report is to provide the City Council with sufficient information to adopt a resolution to waive the 180-day waiting period for hiring a retired annuitant.
Recommendation: Staff respectfully recommends that the City Council adopt resolution 24-40 approving an exception to the 180-day waiting period for hiring a retired annuitant as an extrahelp employee.
12. City Manager's Office
CONSIDERATION OF A WORKSHOP REGARDING A POTENTIAL NEW LOCAL GENERAL TRANSACTION AND USE TAX AND FIRST READING OF ORDINANCE 24-7 Objective: The objective of this report is to facilitate a Council workshop on a potential new local general purpose transaction and use tax, and first reading of Ordinance 24-7.
Recommendation: Staff respectfully recommends that the City Council: (1) Receive staff’s presentation on the potential ballot measure, including ballot language; and (2) Waive first reading and read by title only Ordinance 24-7, imposing a transactions and use tax to be administered by the California Department of Tax and Fee Administration (Attachment 1) GENERAL ADMINISTRATION FUNCTION – PART II
13. COUNCIL COMMUNICATIONS / ASSIGNMENTS
Bikeshare Policy Steering Committee --------------------------------------------Guerrero, Alternate - Early City/County 2x2 ----------------------------------------------------Guerrero/Orozco, Alternate – Sulpizio Hull City/School 2x2 ------------------------------------------------------Guerrero/Sulpizio Hull, Alternate - Alcala Executive Commission to Address Homelessness --------------------Sulpizio Hull, Alternate - Orozco EIFD Public Financing Authority----------------------------------------------------Vacant, Alternate - Vacant League of California Cities --------------------------------------------------- Alcala, Alternate – Sulpizio Hull Local Agency Formation Commission ---------------------------------------------------------------------- Alcala Port District Commission ---------------------------------------------------------Guerrero, Early, Sulpizio Hull Remote Access Network ------------------------------------------------------------------------------------Guerrero River City Regional Stadium Financing Authority------------------------------------------Guerrero, Orozco Sacramento Area Council of Governments (SACOG) ------------------------Guerrero; Alternate - Early Sacramento Regional County Sanitation District Board --------------Orozco; Alternate - Sulpizio Hull West Sacramento Area Flood Control Agency JPA ----------------------------Alcala; Alternate - Orozco Yolo Animal Servies Planning Agency JPA----------------------------Guerrero; Alternate – Sulpizio Hull Yolo County Housing Authority-------------------------------------------------Early, Alternate - Sulpizio Hull Yolo Transportation District -----------------------------------------------------Early, Alternate - Sulpizio Hull Yolo Habitat Conservancy ------------------------------------------------------------------------------Sulpizio Hull Yolo-Solano Air Quality Management District ----------------------------Alcala; Alternate – Sulpizio Hull Yolo Subbasin Sustainable Groundwater Agency-------------------------Sulpizio Hull; Alternate - Early
COUNCIL INTERMEDIARY REPRESENTATIVES
Delta Protection Commission -------------------------------------------------------Vacant; Alternate - Vacant New Hope Community Development Corporation---------------------------------Early; Alternate - Alcala Yolo County Consolidated Redevelopment Successor Agency Oversight Board--------Sulpizio Hull
14. PART II
A. Council Calendar
B. City Manager Report
C. City Attorney Report
D. Staff Direction from City Council Members
E. Future Agenda Item Requests by Council
F. Adjourn
I, Jennifer Cusmir, City Clerk, declare under penalty of perjury that the foregoing agenda for the May 1, 2024 regular and closed session meetings of the West Sacramento City Council, Redevelopment Successor Agency and Financing Authority was posted April 26, 2024 at the rear entrance at City Hall, 1110 West Capitol Avenue, West Sacramento, CA and was available for public review. __________________________________________
Jennifer Cusmir, City Clerk
NOTE: If you challenge the nature of a proposed action in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing.
The agenda and agenda reports are also available on the City’s website at www.cityofwestsacramento.org City Council meetings are broadcast live on Wave Cable Channel 20 and rerun the next day at 12:00 PM and the following Saturday at 6:00 PM.
All public materials related to an item on this agenda submitted to the City Council after distribution of the agenda packet are also made available for public inspection on the City’s website at:
www.cityofwestsacramento.org. Any document provided at the meeting by staff or by the public will be provided by the City Clerk upon request by phone at (916) 617-4500, or by email at: [email protected].
If you need assistance to participate in this meeting, including translation support, please contact the City Clerk’s Office at 916-617-4500 or [email protected]. Notifying the City Clerk’s Office at least 48 hours prior to the meeting will assist staff in assuring reasonable arrangements can be made to provide accessibility to the meeting. Assisted listening devices are available at this meeting.
Si necesita ayuda para participar en esta reunión o servicios de traducción, comuníquese con la Oficina del Secretario Municipal al 916-617-4500 o [email protected]. Notificar a la Oficina del Secretario Municipal al menos 48 horas antes de la reunión ayudará al personal a garantizar que se puedan hacer arreglos razonables para proporcionar accesibilidad a la reunión.
Los dispositivos de escucha asistida están disponibles en esta reunión.