WEST SACRAMENTO CITY COUNCIL AND WEST SACRAMENTO REDEVELOPMENT SUCCESSOR
AGENCY & WEST SACRAMENTO FINANCING AUTHORITY
City Council Regular Meeting
JUNE 5, 2024 AGENDA
Martha Guerrero, Mayor
Dawnté Early, Mayor Pro Tem
Quirina Orozco, Council Member
Norma Alcala, Council Member
Verna Sulpizio Hull, Council Member
Aaron Laurel, City Manager
Jeffrey Mitchell, City Attorney
6:00 PM Closed Session Call to Order
7:00 PM Regular Meeting Call to Order
Pledge of Allegiance
Land Acknowledgment
The meeting will be held at City Hall, City Council Chambers, 1110 West Capitol Avenue, West Sacramento GENERAL ADMINISTRATION FUNCTION – PART I
1. PRESENTATIONS BY THE PUBLIC ON MATTERS NOT ON THE AGENDA WITHIN THE
JURISDICTION OF THE COUNCIL
The Council is prohibited from discussing issues not on the agenda brought to them at this time.
According to State Law (the Brown Act), items must first be noticed on the agenda before any discussion or action.
PRESENTATIONS
2. City Manager's Office
PRESENTATION OF PROCLAMATION RECOGNIZING JUNE 2024 AS PRIDE MONTH Objective: The purpose of this proclamation is to formally support the principle of equal rights for all individuals, including Lesbian, Gay, Bisexual, Transgender, Queer, Questioning, Intersex, Asexual, Ally, and other sexual and gender minorities (LGBTQIA+), by recognizing June 2024 as Pride Month in the City of West Sacramento.
Recommendation: Staff respectfully recommends that the City Council adopt a proclamation recognizing June 2024 as Pride Month and approve the flying of the Rainbow Flag at City Hall throughout the month of June 2024.
3. City Manager's Office
Anyone wishing to address the Council, or any agenda item, may fill out the Request to Speak card and present it to the City Clerk prior to the completion of staff presentation. Items on the Consent Agenda will be considered in one motion and the Request to Speak card should be turned in prior to the first item on Consent.
PRESENTATION OF PROCLAMATION RECOGNIZING JUNE 19TH AS JUNETEENTH
NATIONAL FREEDOM DAY
Objective: The objective of this report is to officially recognize June 19th as Juneteenth National Freedom Day in the City of West Sacramento, promoting awareness and celebration of this significant historical event, and to encourage community engagement in activities that foster cultural empathy, racial harmony, and unity.
Recommendation: Staff respectfully recommends that the City Council adopt the proclamation recognizing June 19th as Juneteenth National Freedom Day in the City of West Sacramento and encourage all residents to commemorate this day by participating in the City’s Juneteenth Celebration on June 14th at Bridgeway Lakes Park.
CONSENT AGENDA
4. Capital Projects
CONSIDERATION OF APPROVAL OF A PROFESSIONAL SERVICES CONTRACT WITH R.E.Y.
ENGINEERS, INC. FOR PROFESSIONAL ENGINEERING SERVICES FOR THE WASHINGTON DISTRICT INFRASTRUCTURE UPGRADE PROJECT (CIP 35000) AND RELATED ITEMS Objective: The objective of this report is to provide the City Council with sufficient information to approve a professional services contract with R.E.Y. Engineers, Inc. for design services for the Washington District Infrastructure Upgrade Project (CIP 35000) and to approve a contract amendment for professional services to Dugan Management & Engineering, Inc (DM&E) to continue as the City’s project manager as an independent contractor.
Recommendation: Staff respectfully recommends that the City Council: (1) Award a professional services contract with R.E.Y. Engineers, Inc. for design services on the Washington District Infrastructure Upgrade Project (CIP 35000); (2) Authorize the City Manager or his designee to execute a professional services contract with R.E.Y. Engineers in an amount not to exceed $1,038,120.00 which includes any optional tasks; (3) Delegate authority to the City Manager or his designee to authorize any optional tasks. Optional tasks will remain optional unless and until expressly authorized in writing; (4) Authorize the City Manager or his designee to make contract amendments up to 15% ($155,718.00) of the total value of the contract; (5) Amend DM&E professional services contract for additional project management services associated with the Washington District Infrastructure Upgrade Project; (6) Authorize the City Manager or his designee to execute a contract amendment with DM&E in an amount not to exceed $184,000.00 without written authorization; (7) Authority to the City Manager or his designee to make contract amendments up to 10% ($18,400.00) of the total value of the contract; and (8) Delegate authority to the City Manager, or his designee, to execute amendments to extend the term of these contracts, if necessary.
5. Capital Projects
CONSIDERATION OF ADOPTION OF RESOLUTION 24-59 AMENDING THE CAPITAL
IMPROVEMENT PROGRAM BUDGET AND APPROVAL OF A PROFESSIONAL SERVICES
CONTRACT WITH MARK THOMAS FOR ENGINEERING SERVICES ON THE I STREET DECK CONVERSION PROJECT (CIP 14028)
Objective: The objective of this report is to provide the City Council with sufficient information to adopt Resolution 24-59 amending the Capital Improvement Program budget and approve a professional services contract with Mark Thomas for design services on the I Street Deck Conversion (CIP 14028) Projects.
Recommendation: Staff respectfully recommends that the City Council: (1) Adopt Resolution 24- 59 amending the Capital Improvement Program Budget; (2) Award a professional services contract with Mark Thomas for engineering design of the I Street Deck Conversion Project; (3) Delegate authority to the City Manager, or his designee, to execute a professional services contract with Mark Thomas on the I Street Deck Conversion Project for an amount not to exceed $3,374,777; (4) Authorize the City Manager, or his designee, to make contract amendments up to 10% ($337,000) of the total contract value on I Street Deck Conversion Project; (5) Authorize the City Manager, or his designee, to execute non-substantive changes or modifications to these professional services contracts, with approval from the City Attorney; and (6) Authorize to the City Manager, or his designee, to execute amendments to extend the term of these contracts, if necessary.
6. Capital Projects
CONSIDERATION OF ADOPTION OF RESOLUTION 24-66 REGARDING THE EMERGENCY
CONTRACT WITH RFI COMMUNICATIONS AND SECURITY SYSTEMS FOR THE POLICE DEPARTMENT ACCESS CONTROLS SYSTEM UPGRADE (CIP 52077)
Objective: The objective of this report is to provide the City Council with sufficient information to adopt Resolution 24-66 regarding the Emergency Contract with RFI Communications and Security Systems for the Police Department Access Controls System Upgrade project (CIP 52077) located at 550 Jefferson Blvd.
Recommendation: Staff respectfully recommends that the City Council: (1) Find that the Police Department Access Controls System Upgrade project is exempt from CEQA analysis under CEQA Guidelines 15269; (2) Adopt, by a minimum four-fifths vote of the Council, Resolution 24-66 regarding the Emergency Contract with RFI Communications and Security Systems for the Police Department Access Controls System Upgrade; (3) Approve appropriations of $25,000 from the General Facilities Fund to CIP 52077; (4) Authorize the City Manager, or his designee, to execute a contract with RFI Communications and Security Systems in the amount of $82,374; (5) Authorize the City Manager, or his designee, to execute non-substantive changes or modification to the contract with RFI Communications and Security Systems with the approval from the City Attorney; and (6) Authorize the City Manager, or his designee, to execute contract amendments, up to 10% ($8237.40) of the value of the contract.
7. Capital Projects
CONSIDERATION OF ADOPTION OF RESOLUTION 24-51 ESTABLISHING A LIST OF FISCAL YEAR 2024/25 PROJECTS FUNDED BY SENATE BILL 1 (SB1): THE ROAD REPAIR AND
ACCOUNTABILITY ACT
Objective: The objective of this report is to provide sufficient information to the City Council for it to adopt Resolution 24-51 establishing the Fiscal Year 2024/25 list of projects to be funded with the State Road Maintenance and Rehabilitation Account (RMRA/SB1) revenues and authorizing staff submission of the list to the State of California Transportation Commission (CTC).
Recommendation: Staff respectfully recommends that the City Council adopt Resolution 24-51 establishing and approving the list of FY 2024/25 projects to be funded with the State Road Maintenance and Rehabilitation Account (RMRA/SB1) revenues and authorize staff to submit the list to the State of California Transportation Commission (CTC).
8. Economic Development & Housing
CONSIDERATION OF CONTRACT APPROVAL WITH AECOM FOR PLANNING AND
ENVIRONMENTAL SERVICES TO IMPLEMENT THE GRAND GATEWAY DEVELOPMENT
MASTER PLAN
Objective: The purpose of this report is to provide the City Council with sufficient information to consider approval of a professional services contract with AECOM Technical Services, Inc. (“AECOM”) to provide planning and environmental services to support advancing the Grand Gateway Master Plan.
Recommendation: Authorize the City Manager, or his designee, to execute a Contract with AECOM (Attachment 1) in an amount not to exceed $60,000, to provide planning and environmental services to support advancing the Grand Gateway Master Plan; 2. Authorize the City Manager, or his designee, to execute non-substantive changes or modifications to the contract with AECOM, with approval from the City Attorney; and 3. Authorize the City Manager, or his designee, to execute amendments to extend the term of the contract, if necessary.
9. Finance
CONSIDERATION OF ACCEPTANCE OF THE ANNUAL COMPREHENSIVE FINANCIAL REPORT AND RELATED DOCUMENTS FOR FISCAL YEAR ENDING JUNE 30, 2023 Objective: The purpose of this report is to provide the final audited Annual Comprehensive Financial Report (“Annual Report” or “ACFR”) and related documents to City Council for the fiscal year ending June 30, 2023 as required by federal and state regulations.
Recommendation: Staff respectfully recommends that the City Council accept the Annual Report, Single Audit, and Appropriations Limit Report for fiscal year ending June 30, 2023.
10. Finance
CONSIDERATION OF ADOPTION OF UPDATES TO THE CITY’S CAPITAL ASSETS POLICY
AND CAPITAL ASSET DISPOSITION FORM
Objective: The purpose of this report is to provide the City Council with updates to the Capital Assets Policy, which establishes thresholds and guidelines for oversight of the City’s capital assets in compliance with Generally Accepted Accounting Principles and Governmental Accounting Standards.
Recommendation: Staff respectfully recommends that the City Council approve the proposed updates to the Capital Asset Policy effective June 5, 2024 (Attachments 1 and 2), the associated Capital Asset Disposition Form (Attachment 3), and the Capital Asset Policy effective October 1, 2024 (Attachments 4 and 5).
11. Finance
CONSIDERATION OF THE TREASURER’S QUARTERLY FINANCIAL REPORT ON THE CITY’S INVESTMENT PORTFOLIO FOR THE PERIOD ENDING MARCH 31, 2024 AND ANNUAL UPDATES TO THE CITY’S INVESTMENT POLICY
Objective: The purpose of this report is to provide the City Council with the treasurer’s quarterly report on the City’s investment portfolio for the quarter ending March 31, 2024 as outlined by the Government Code 53646(b) (1) and to propose updates to the City’s Investment Policy consistent with applicable Government Code.
Recommendation: Staff respectfully recommends that the City Council receive and file the Treasurer’s Quarterly Financial Report on the City’s investment portfolio for the period ending March 31, 2024, and approve the recommended changes to the City’s investment policy.
12. Parks & Recreation
CONSIDERATION AND AWARD OF A CONTRACT TO CAPRA ENVIRONMENTAL SERVICES, CORP., FOR GOAT GRAZING VEGETATION MANAGEMENT SERVICES IN OPEN SPACE
AREAS, PARK SITES, AND PORT PROPERTIES
Objective: This report seeks City Council’s approval of a contract with Capra Environmental Services, Corp., for goat grazing vegetation management services in open space areas, park sites, and Port properties.
Recommendation: Staff respectfully recommends that the City Council: (1) Find that the Goat Grazing Vegetation Management Services is exempt from CEQA analysis under the Class 1 Categorical Exemption, under California Code of Regulations, Section 15301 and direct staff to file a Notice of Exemption (Attachment 1); (2) Award a professional services contract to Capra Environmental Services, Corp., (Attachment 2) in an amount not to exceed $318,558.60 for the Goat Grazing Vegetation Management Services; (3) Authorize the City Manager, or his designee, to execute a contract with Capra Environmental Services, Corp., in the amount of $318,558.60, which includes $265,465.50 for the contract amount and $53,092 in contingency; (4) Authorize the City Manager, or his designee, to execute non-substantive changes or modifications to the contract with Capra Environmental Services, Corp., with approval from the City Attorney; and (5) Authorize the City Manager, or his designee, to execute amendments to extend the term of the contract, if necessary.
13. Parks & Recreation
CONSIDERATION OF RESOLUTION 24-63 APPROPRIATING $250,000 OF PARK IMPACT FEE
FUNDS AND AUTHORIZING THE CITY MANAGER TO EXECUTE A PURCHASE AND SALES AGREEMENT FOR 2286 DEL MONTE STREET
Objective: The objective of this report is to facilitate City Council consideration of Resolution 24- 63 appropriating $250,000 in Park Impact Fee Funds and authorizing the City Manager to acquire property 2286 Del Monte Street for future park access.
Recommendation: Staff respectfully recommends that the City Council: (1) Find that the acquisition of property located at 2286 Del Monte Street is exempt from California Environmental Quality Act (CEQA) analysis under the Class 1 (Existing Facilities), Class 3 (New Construction or Conversion of Small Structures), and Class 32 (In-Fill Development) Categorical Exemptions, California Code of Regulations, Title 14, Division 6, Chapter 3, Article 19, Sections 15301, 15303 and 15332; (2) Adopt Resolution 24-63 (Attachment 1) establishing a budget appropriation of $250,000 from Park Impact Fee Funds to cover the 10% down price of a $2.4 million property acquisition and fees for due diligence costs; and (3) Authorize the City Manager or their designee to execute the Purchase and Sale Agreement (PSA) in substantially the form attached to this report, with such changes or amendments as shall be approved by the City Attorney.
14. Parks & Recreation
CONSIDERATION OF FIRST READING OF ORDINANCE 24-6 AMENDING CHAPTER 12.08 OF
THE CITY OF WEST SACRAMENTO MUNICIPAL CODE REGULATING SPECIAL EVENTS IN
THE CITY
Objective: The objective of this report is to introduce Ordinance 24-6, amending Chapter 12.08 of the City of West Sacramento Municipal Code regulating Special Events within the city limits.
Recommendation: Staff respectfully recommends that the City Council: (1) Waive the first reading and read by title and number only Ordinance 24-6, amending Chapter 12.08 of the City of West Sacramento Municipal Code related to Special Events within the city limits of the City of West Sacramento; and (3) Inform the audience that the second reading and adoption of Ordinance 24- 6, is tentatively scheduled for June 26, 2024.
15. City Manager's Office
CONSIDERATION OF RESOLUTION 24-58 AUTHORIZING A CONTRACT WITH ACCELA, INC.
AND A BUDGET APPROPRIATION OF $159,379 FOR PERMIT AND CODE ENFORCEMENT
CASE MANAGEMENT SOFTWARE
Objective: This report requests Council consideration of Resolution 24-58 (Attachment 1), which authorizes a contract with Accela, Inc. for permit management software, and approves an appropriation of $159,379 for FY 2023/24, after which future appropriations will be requested through the normal budget process.
Recommendation: Staff respectfully recommends that the City Council: (1) Approve Resolution 24-58, which authorizes the City Manager or his designee to execute a contract with Accela, Inc. in substantially the form shown Exhibit A to the Resolution, authorizes the City Manager to take any actions necessary to effectuate the agreement, and appropriates $159,379 for the first year of this contract; (2) Authorize the City Manager, or his designee, to execute non-substantive changes or modifications to the contract with Accela, Inc., with approval from the City Attorney; and (3) Authorize the City Manager, or his designee, to execute amendments to extend the term of the contract, if necessary.
16. City Manager's Office
CONSIDERATION OF RESOLUTION 24-62 AMENDING THE DESIGNATED POSITION LIST OF
THE CITY OF WEST SACRAMENTO CONFLICT OF INTEREST CODE
Objective: The objective of this report is to comply with state law regarding the adoption and subsequent amendments of the City’s Conflict of Interest Code.
Recommendation: Staff respectfully recommends that the City Council adopt Resolution 24-62 amending the Designated Position List of the Conflict of Interest Code.
17. City Manager's Office
CONSIDERATION OF RESOLUTION 24-55 CALLING AN ELECTION AND REQUESTING THAT
THE BOARD OF SUPERVISORS PERMIT THE COUNTY CLERK TO RENDER SPECIFIED
SERVICES TO THE CITY RELATING TO THE CONDUCT OF A MUNICIPAL ELECTION ON NOVEMBER 5, 2024
Objective: The objective of this report is to call an election for the purpose of electing two council members, for District 1 and District 2, and a mayor, and to consolidate the election with the statewide general election on November 5, 2024.
Recommendation: Staff respectfully recommends that the City Council adopt Resolution 24-55 calling an election and requesting that the Board of Supervisors permit the County Clerk to render specified services to the City relating to the conduct of a Municipal Election to be held on November 5, 2024 in consolidation with the General Election.
PUBLIC HEARINGS
18. Economic Development & Housing
PUBLIC HEARING TO CONSIDER RESOLUTION 24-56 ADOPTING THE 2024-2025 ANNUAL
ACTION PLAN FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM Objective: The objective of this report is to provide the Council with information necessary to conduct a public hearing to receive comments and adopt the 2024-2025 Annual Action Plan for the use of federal Community Development Block Grant (CDBG) funding.
Recommendation: Staff respectfully recommends that the City Council conduct a public hearing and, upon closing the hearing, approve Resolution 24-56 (Attachment 1) adopting the 2024-2025 Annual Action Plan for the use of federal CDBG funding.
19. Community Development
PUBLIC HEARING AND CONSIDERATION OF FIRST READING OF ORDINANCE 24-8
PERTAINING TO AN AMENDMENT TO THE TERM OF THE RIVER PARK DEVELOPMENT
AGREEMENT
Objective: The purpose of this item is to provide the City Council with sufficient information to consider an amendment to the term of the existing Development Agreement (DA) between Sun M Capital, LLC and the City of West Sacramento for the River Park project. The proposed DA amendment would extend the term to July 18, 2026.
Recommendation: Staff respectfully recommends that the City Council: (1) Conduct the public hearing; (2) Find that the amendment to the term of the existing River Park Development Agreement between Sun M Capital, LLC and the City of West Sacramento does not require further environmental review pursuant to Sections 15162 and 15168 of the CEQA Guidelines; and (3) Waive first reading and read by title only Ordinance 24-8 regarding a proposed second amendment to a Development Agreement (“DA Amendment”) with Sun M Capital, LLC.
REGULAR AGENDA
20. Community Development
CONSIDERATION OF AWARD OF A PROFESSIONAL SERVICES CONTRACT TO NOMAD
TRANSIT LLC FOR THE ON-DEMAND RIDESHARE PROGRAM AND APPROVAL OF RESOLUTION 24-61 APPROVING RELATED BUDGET ADJUSTMENTS
Objective: The purpose of this report is to provide the City Council with sufficient information to award a professional services contract to Nomad Transit LLC, a wholly owned subsidiary of Via Transportation Inc., to provide turnkey on-demand transit services for the On-Demand Rideshare Program. Staff is requesting approval of Resolution 24-61 allocating up to $2,196,748 in Transportation Development Act funds and $3,198,813 in Bridge District funds for the continuation of the On-Demand Rideshare Program through Fiscal Year 2026-27.
Recommendation: Staff respectfully recommends that the City Council: 1) Award a contract for professional services with Nomad Transit LLC, a wholly owned subsidiary of Via Transportation, Inc. for turnkey on-demand transit services for the West Sacramento On-Demand Rideshare Program; 2) Authorize the City Manager, or their designee, to execute a professional services contract with Nomad Transit LLC in the amount of $10,036,950 for the West Sacramento OnDemand Rideshare Program for Fiscal Year 2024-25 through Fiscal Year 2026-27; 3) Authorize the City Manager, or their designee, to make non-substantive changes or modifications to the Contract for Services, with approval from the City Attorney; 4) Authorize the City Manager, or their designee, to make contract amendments up to $10,000; and, 5) Approve Resolution 24-61 authorizing the claim and allocation of up to $2,196,748 in Transportation Development Act Funds for Fiscal Year 2024-25, the transfer of $3,198,813 of Bridge District Funds, and the reinvestment of revenue to support the contracted services and staff time and resources for the West Sacramento On-Demand Rideshare Program.
GENERAL ADMINISTRATION FUNCTION – PART II
21. COUNCIL COMMUNICATIONS / ASSIGNMENTS
Bikeshare Policy Steering Committee --------------------------------------------Guerrero, Alternate - Early City/County 2x2 ----------------------------------------------------Guerrero/Orozco, Alternate – Sulpizio Hull City/School 2x2 ------------------------------------------------------Guerrero/Sulpizio Hull, Alternate - Alcala Executive Commission to Address Homelessness --------------------Sulpizio Hull, Alternate - Orozco EIFD Public Financing Authority----------------------------------------------------Vacant, Alternate - Vacant League of California Cities --------------------------------------------------- Alcala, Alternate – Sulpizio Hull Local Agency Formation Commission ---------------------------------------------------------------------- Alcala Port District Commission ---------------------------------------------------------Guerrero, Early, Sulpizio Hull Remote Access Network ------------------------------------------------------------------------------------Guerrero River City Regional Stadium Financing Authority------------------------------------------Guerrero, Orozco Sacramento Area Council of Governments (SACOG) ------------------------Guerrero; Alternate - Early Sacramento Regional County Sanitation District Board --------------Orozco; Alternate - Sulpizio Hull West Sacramento Area Flood Control Agency JPA ----------------------------Alcala; Alternate - Orozco Yolo Animal Servies Planning Agency JPA----------------------------Guerrero; Alternate – Sulpizio Hull Yolo County Housing Authority-------------------------------------------------Early, Alternate - Sulpizio Hull Yolo Transportation District -----------------------------------------------------Early, Alternate - Sulpizio Hull Yolo Habitat Conservancy ------------------------------------------------------------------------------Sulpizio Hull Yolo-Solano Air Quality Management District ----------------------------Alcala; Alternate – Sulpizio Hull Yolo Subbasin Sustainable Groundwater Agency-------------------------Sulpizio Hull; Alternate - Early
COUNCIL INTERMEDIARY REPRESENTATIVES
Delta Protection Commission -------------------------------------------------------Vacant; Alternate - Vacant New Hope Community Development Corporation---------------------------------Early; Alternate - Alcala Yolo County Consolidated Redevelopment Successor Agency Oversight Board--------Sulpizio Hull
22. PART II
A. Council Calendar
B. City Manager Report
C. City Attorney Report
D. Staff Direction from City Council Members
E. Agenda Item Requsts by Council
Request from Councilmember Orozco to issue a proclamation for Asian American and Pacific Islander Heritage Month at the June 26, 2024 City Council meeting and to add the proclamation to the list of annual proclamations to be presented in the month of May starting in 2025
F. Adjourn
I, Jennifer Cusmir, City Clerk, declare under penalty of perjury that the foregoing agenda for the June 5, 2024 regular and closed session meetings of the West Sacramento City Council, Redevelopment Successor Agency and Financing Authority was posted May 31, 2024 at the rear entrance at City Hall, 1110 West Capitol Avenue, West Sacramento, CA and was available for public review. __________________________________________
Jennifer Cusmir, City Clerk
NOTE: If you challenge the nature of a proposed action in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing.
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