WEST SACRAMENTO CITY COUNCIL AND
WEST SACRAMENTO REDEVELOPMENT SUCCESSOR AGENCY AND
WEST SACRAMENTO FINANCING AUTHORITY
City Council Regular Meeting
JUNE 5, 2024 MINUTES
The meeting was called to order at 7:16 p.m.
Present
Mayor Martha Guerrero; Council Member Norma Alcala; Council Member Dawnte Early; Council Member Verna Sulpizio Hull
Absent
Mayor Pro Tem Quirina Orozco
GENERAL ADMINISTRATION FUNCTION – PART I
City Attorney Booher reported that the City Council met in a Closed Session and no action was taken.
1. PRESENTATIONS BY THE PUBLIC ON MATTERS NOT ON THE AGENDA WITHIN THE
JURISDICTION OF THE COUNCIL
The Council is prohibited from discussing issues not on the agenda brought to them at this time.
According to State Law (the Brown Act), items must first be noticed on the agenda before any discussion or action.
The City Council recieved public comment on items not on the agenda within the City's jurisdiction.
PRESENTATIONS
2. City Manager's Office
PRESENTATION OF PROCLAMATION RECOGNIZING JUNE 2024 AS PRIDE MONTH City Council presented a proclamation recognizing June 2024 as Pride Month and approved the flying of the Rainbow Flag at City Hall throughout the month of June 2024.
3. City Manager's Office
PRESENTATION OF PROCLAMATION RECOGNIZING JUNE 19TH AS JUNETEENTH
NATIONAL FREEDOM DAY
City Council presented the proclamation recognizing June 19th as Juneteenth National Freedom Day in the City of West Sacramento and encourage all residents to commemorate this day by participating in the City’s Juneteenth Celebration on June 14th at Bridgeway Lakes Park.
CONSENT AGENDA
Approved the Consent Agenda, with the exception of Items 13 and 14, on which action will be taken separately.
2 MOTION: Alcala SECOND: Early
Roll Call Vote
YES: Guerrero, Alcala, Early, Sulpizio Hull; NO: (None); ABSTAIN: (None); ABSENT: Orozco; RECUSED: (None);
4. Capital Projects
CONSIDERATION OF APPROVAL OF A PROFESSIONAL SERVICES CONTRACT WITH R.E.Y.
ENGINEERS, INC. FOR PROFESSIONAL ENGINEERING SERVICES FOR THE WASHINGTON DISTRICT INFRASTRUCTURE UPGRADE PROJECT (CIP 35000) AND RELATED ITEMS Awarded a professional services contract with R.E.Y. Engineers, Inc. for design services on the Washington District Infrastructure Upgrade Project (CIP 35000); authorized the City Manager or his designee to execute a professional services contract with R.E.Y. Engineers in an amount not to exceed $1,038,120.00 which includes any optional tasks; delegated authority to the City Manager or his designee to authorize any optional tasks. Optional tasks will remain optional unless and until expressly authorized in writing; authorized the City Manager or his designee to make contract amendments up to 15% ($155,718.00) of the total value of the contract; amended DM&E professional services contract for additional project management services associated with the Washington District Infrastructure Upgrade Project; authorized the City Manager or his designee to execute a contract amendment with DM&E in an amount not to exceed $184,000.00 without written authorization; authorized the City Manager or his designee to make contract amendments up to 10% ($18,400.00) of the total value of the contract; and delegated authority to the City Manager, or his designee, to execute amendments to extend the term of these contracts, if necessary.
5. Capital Projects
CONSIDERATION OF ADOPTION OF RESOLUTION 24-59 AMENDING THE CAPITAL
IMPROVEMENT PROGRAM BUDGET AND APPROVAL OF A PROFESSIONAL SERVICES
CONTRACT WITH MARK THOMAS FOR ENGINEERING SERVICES ON THE I STREET DECK CONVERSION PROJECT (CIP 14028)
Adopted Resolution 24-59 amending the Capital Improvement Program Budget; awarded a professional services contract with Mark Thomas for engineering design of the I Street Deck Conversion Project; delegated authority to the City Manager, or his designee, to execute a professional services contract with Mark Thomas on the I Street Deck Conversion Project for an amount not to exceed $3,374,777; authorized the City Manager, or his designee, to make contract amendments up to 10% ($337,000) of the total contract value on I Street Deck Conversion Project; authorized the City Manager, or his designee, to execute non-substantive changes or modifications to these professional services contracts, with approval from the City Attorney; and authorized to the City Manager, or his designee, to execute amendments to extend the term of these contracts, if necessary.
6. Capital Projects
CONSIDERATION OF ADOPTION OF RESOLUTION 24-66 REGARDING THE EMERGENCY
CONTRACT WITH RFI COMMUNICATIONS AND SECURITY SYSTEMS FOR THE POLICE DEPARTMENT ACCESS CONTROLS SYSTEM UPGRADE (CIP 52077)
Found that the Police Department Access Controls System Upgrade project is exempt from CEQA analysis under CEQA Guidelines 15269; adopted, by a minimum four-fifths vote of the Council, Resolution 24-66 regarding the Emergency Contract with RFI Communications and Security Systems for the Police Department Access Controls System Upgrade; approved appropriations of $25,000 from the General Facilities Fund to CIP 52077; authorized the City Manager, or his designee, to execute a contract with RFI Communications and Security Systems in the amount of $82,374; authorized the City Manager, or his designee, to execute nonsubstantive changes or modification to the contract with RFI Communications and Security 3 Systems with the approval from the City Attorney; and authorized the City Manager, or his designee, to execute contract amendments, up to 10% ($8237.40) of the value of the contract.
7. Capital Projects
CONSIDERATION OF ADOPTION OF RESOLUTION 24-51 ESTABLISHING A LIST OF FISCAL YEAR 2024/25 PROJECTS FUNDED BY SENATE BILL 1 (SB1): THE ROAD REPAIR AND
ACCOUNTABILITY ACT
Adopted Resolution 24-51 establishing and approving the list of FY 2024/25 projects to be funded with the State Road Maintenance and Rehabilitation Account (RMRA/SB1) revenues and authorize staff to submit the list to the State of California Transportation Commission (CTC).
8. Economic Development & Housing
CONSIDERATION OF CONTRACT APPROVAL WITH AECOM FOR PLANNING AND
ENVIRONMENTAL SERVICES TO IMPLEMENT THE GRAND GATEWAY DEVELOPMENT
MASTER PLAN
Authorized the City Manager, or his designee, to execute a Contract with AECOM in an amount not to exceed $60,000, to provide planning and environmental services to support advancing the Grand Gateway Master Plan; authorized the City Manager, or his designee, to execute nonsubstantive changes or modifications to the contract with AECOM, with approval from the City Attorney; and authorized the City Manager, or his designee, to execute amendments to extend the term of the contract, if necessary.
9. Finance
CONSIDERATION OF ACCEPTANCE OF THE ANNUAL COMPREHENSIVE FINANCIAL REPORT AND RELATED DOCUMENTS FOR FISCAL YEAR ENDING JUNE 30, 2023 Accepted the Annual Report, Single Audit, and Appropriations Limit Report for fiscal year ending June 30, 2023.
10. Finance
CONSIDERATION OF ADOPTION OF UPDATES TO THE CITY’S CAPITAL ASSETS POLICY
AND CAPITAL ASSET DISPOSITION FORM
Approved the proposed updates to the Capital Asset Policy effective June 5, 2024, the associated Capital Asset Disposition Form, and the Capital Asset Policy effective October 1, 2024.
11. Finance
CONSIDERATION OF THE TREASURER’S QUARTERLY FINANCIAL REPORT ON THE CITY’S INVESTMENT PORTFOLIO FOR THE PERIOD ENDING MARCH 31, 2024 AND ANNUAL UPDATES TO THE CITY’S INVESTMENT POLICY
Received and filed the Treasurer’s Quarterly Financial Report on the City’s investment portfolio for the period ending March 31, 2024, and approved the recommended changes to the City’s investment policy.
12. Parks & Recreation
CONSIDERATION AND AWARD OF A CONTRACT TO CAPRA ENVIRONMENTAL SERVICES, CORP., FOR GOAT GRAZING VEGETATION MANAGEMENT SERVICES IN OPEN SPACE
AREAS, PARK SITES, AND PORT PROPERTIES
Found that the Goat Grazing Vegetation Management Services is exempt from CEQA analysis under the Class 1 Categorical Exemption, under California Code of Regulations, Section 15301 and direct staff to file a Notice of Exemption; awarded a professional services contract to Capra Environmental Services, Corp., in an amount not to exceed $318,558.60 for the Goat Grazing 4 Vegetation Management Services; authorized the City Manager, or his designee, to execute a contract with Capra Environmental Services, Corp., in the amount of $318,558.60, which includes $265,465.50 for the contract amount and $53,092 in contingency; authorized the City Manager, or his designee, to execute non-substantive changes or modifications to the contract with Capra Environmental Services, Corp., with approval from the City Attorney; and authorized the City Manager, or his designee, to execute amendments to extend the term of the contract, if necessary.
13. Parks & Recreation
CONSIDERATION OF RESOLUTION 24-63 APPROPRIATING $250,000 OF PARK IMPACT FEE
FUNDS AND AUTHORIZING THE CITY MANAGER TO EXECUTE A PURCHASE AND SALES AGREEMENT FOR 2286 DEL MONTE STREET
Found that the acquisition of property located at 2286 Del Monte Street is exempt from California Environmental Quality Act (CEQA) analysis under the Class 1 (Existing Facilities), Class 3 (New Construction or Conversion of Small Structures), and Class 32 (In-Fill Development) Categorical Exemptions, California Code of Regulations, Title 14, Division 6, Chapter 3, Article 19, Sections 15301, 15303 and 15332; adopted Resolution 24-63 establishing a budget appropriation of $250,000 from Park Impact Fee Funds to cover the 10% down price of a $2.4 million property acquisition and fees for due diligence costs; and authorized the City Manager or their designee to execute the Purchase and Sale Agreement (PSA) in substantially the form attached to this report, with such changes or amendments as shall be approved by the City Attorney.
MOTION: Sulpizio Hull SECOND: Early
Roll Call Vote
YES: Guerrero, Alcala, Early, Sulpizio Hull; NO: (None); ABSTAIN: (None); ABSENT: Orozco; RECUSED: (None);
14. Parks & Recreation
CONSIDERATION OF FIRST READING OF ORDINANCE 24-6 AMENDING CHAPTER 12.08 OF
THE CITY OF WEST SACRAMENTO MUNICIPAL CODE REGULATING SPECIAL EVENTS IN
THE CITY
This item was pulled from the Consent Agenda and will be brought back to the City Council at a future meeting.
15. City Manager's Office
CONSIDERATION OF RESOLUTION 24-58 AUTHORIZING A CONTRACT WITH ACCELA, INC.
AND A BUDGET APPROPRIATION OF $159,379 FOR PERMIT AND CODE ENFORCEMENT
CASE MANAGEMENT SOFTWARE
Approved Resolution 24-58, which authorizes the City Manager or his designee to execute a contract with Accela, Inc. in substantially the form shown Exhibit A to the Resolution, authorizes the City Manager to take any actions necessary to effectuate the agreement, and appropriates $159,379 for the first year of this contract; authorized the City Manager, or his designee, to execute non-substantive changes or modifications to the contract with Accela, Inc., with approval from the City Attorney; and authorized the City Manager, or his designee, to execute amendments to extend the term of the contract, if necessary.
16. City Manager's Office
CONSIDERATION OF RESOLUTION 24-62 AMENDING THE DESIGNATED POSITION LIST OF
THE CITY OF WEST SACRAMENTO CONFLICT OF INTEREST CODE
Adopted Resolution 24-62 amending the Designated Position List of the Conflict of Interest Code. 5 17. City Manager's Office
CONSIDERATION OF RESOLUTION 24-55 CALLING AN ELECTION AND REQUESTING THAT
THE BOARD OF SUPERVISORS PERMIT THE COUNTY CLERK TO RENDER SPECIFIED
SERVICES TO THE CITY RELATING TO THE CONDUCT OF A MUNICIPAL ELECTION ON NOVEMBER 5, 2024
Adopted Resolution 24-55 calling an election and requesting that the Board of Supervisors permit the County Clerk to render specified services to the City relating to the conduct of a Municipal Election to be held on November 5, 2024 in consolidation with the General Election.
PUBLIC HEARINGS
18. Economic Development & Housing
PUBLIC HEARING TO CONSIDER RESOLUTION 24-56 ADOPTING THE 2024-2025 ANNUAL
ACTION PLAN FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM Item 18 was presented to Council follwoing Item 20.
Conducted a public hearing and closed the hearing; approved Resolution 24-56 adopting the 2024-2025 Annual Action Plan for the use of federal CDBG funding.
MOTION: Early SECOND: Sulpizio Hull
Roll Call Vote
YES: Guerrero, Alcala, Early, Sulpizio Hull; NO: (None); ABSTAIN: (None); ABSENT: Orozco; RECUSED: (None);
19. Community Development
PUBLIC HEARING AND CONSIDERATION OF FIRST READING OF ORDINANCE 24-8
PERTAINING TO AN AMENDMENT TO THE TERM OF THE RIVER PARK DEVELOPMENT
AGREEMENT
Conducted the public hearing; found that the amendment to the term of the existing River Park Development Agreement between Sun M Capital, LLC and the City of West Sacramento does not require further environmental review pursuant to Sections 15162 and 15168 of the CEQA Guidelines; and waived first reading and read by title only Ordinance 24-8 regarding a proposed second amendment to a Development Agreement (“DA Amendment”) with Sun M Capital, LLC.
MOTION: Alcala SECOND: Early
Roll Call Vote
YES: Guerrero, Alcala, Early, Sulpizio Hull; NO: (None); ABSTAIN: (None); ABSENT: Orozco; RECUSED: (None);
REGULAR AGENDA
20. Community Development
CONSIDERATION OF AWARD OF A PROFESSIONAL SERVICES CONTRACT TO NOMAD
TRANSIT LLC FOR THE ON-DEMAND RIDESHARE PROGRAM AND APPROVAL OF RESOLUTION 24-61 APPROVING RELATED BUDGET ADJUSTMENTS
Item 20 was presented to Council following the Consent Agenda.
Awarded a contract for professional services with Nomad Transit LLC, a wholly owned subsidiary of Via Transportation, Inc. for turnkey on-demand transit services for the West Sacramento OnDemand Rideshare Program; authorized the City Manager, or their designee, to execute a 6 professional services contract with Nomad Transit LLC in the amount of $10,036,950 for the West Sacramento On-Demand Rideshare Program for Fiscal Year 2024-25 through Fiscal Year 2026-27; authorized the City Manager, or their designee, to make non-substantive changes or modifications to the Contract for Services, with approval from the City Attorney; authorized the City Manager, or their designee, to make contract amendments up to $10,000; and approved Resolution 24-61 authorizing the claim and allocation of up to $2,196,748 in Transportation Development Act Funds for Fiscal Year 2024-25, the transfer of $3,198,813 of Bridge District Funds, and the reinvestment of revenue to support the contracted services and staff time and resources for the West Sacramento On-Demand Rideshare Program.
MOTION: Sulpizio Hull SECOND: Alcala
Roll Call Vote
YES: Guerrero, Alcala, Early, Sulpizio Hull; NO: (None); ABSTAIN: (None); ABSENT: Orozco; RECUSED: (None);
GENERAL ADMINISTRATION FUNCTION – PART II
21. COUNCIL COMMUNICATIONS / ASSIGNMENTS
Mayor Pro Tem Early reported on Yolo County Housing Authority meeting.
Councilmember Sulpizio Hull reported on her May 20 Yolo Subbasin Sustainable Groundwater Agency meeting.
22. PART II
A. Council Calendar
Assistant City Manager Berlin reported on the Council Calendar.
B. City Manager Report
No report.
C. City Attorney Report
No report.
D. Staff Direction from City Council Members
City Clerk Cusmir provided a report on the recruitment for the Transportation, Mobility, and Infrastructure Commission.
E. Agenda Item Requsts by Council
City Manager's Office
Request from Councilmember Orozco to issue a proclamation for Asian American and Pacific Islander Heritage Month at the June 26, 2024 City Council meeting and to add the proclamation to the list of annual proclamations to be presented in the month of May starting in 2025
The City Council was in consensus and a proclamation for Asian American and Pacific Islander Heritage Month will be presented at the June 26, 2024 City Council meeting and added the 7 proclamation to the list of annual proclamations to be presented in the month of May starting in 2025.
F. Adjourn
Adjourned at 9:23 p,m.
MOTION: Sulpizio Hull SECOND: Early
Roll Call Vote
YES: Guerrero, Alcala, Early, Sulpizio Hull; NO: (None); ABSTAIN: (None); ABSENT: Orozco; RECUSED: (None);
Jennifer Cusmir, City Clerk
Minutes approved as presented by a majority
vote of the City Council on July 17, 2024.
Jennifer Cusmir, City Clerk