WEST SACRAMENTO CITY COUNCIL AND WEST SACRAMENTO REDEVELOPMENT SUCCESSOR
AGENCY & WEST SACRAMENTO FINANCING AUTHORITY
City Council Regular Meeting
AUGUST 21, 2024 AGENDA
Martha Guerrero, Mayor
Dawnté Early, Mayor Pro Tem
Quirina Orozco, Council Member
Norma Alcala, Council Member
Verna Sulpizio Hull, Council Member
Aaron Laurel, City Manager
Jeffrey Mitchell, City Attorney
7:00 PM Regular Meeting Call to Order
Pledge of Allegiance
Land Acknowledgment
The meeting will be held at City Hall, City Council Chambers, 1110 West Capitol Avenue, West Sacramento GENERAL ADMINISTRATION FUNCTION – PART I
1. PRESENTATIONS BY THE PUBLIC ON MATTERS NOT ON THE AGENDA WITHIN THE
JURISDICTION OF THE COUNCIL
The Council is prohibited from discussing issues not on the agenda brought to them at this time.
According to State Law (the Brown Act), items must first be noticed on the agenda before any discussion or action.
PRESENTATIONS
NONE.
CONSENT AGENDA
2. Capital Projects
CONSIDERATION OF CONTRACT AMENDMENT NO. 2 TO BLACK & VEATCH CORPORATION
FOR FINAL DESIGN AND ENGINEERING SUPPORT SERVICES FOR THE HIGH SERVICE MANIFOLD REPAIR/REPLACEMENT/VAULT INSTALLATION PROJECT (CIP 21041) Objective: The objective of this report is to provide the City Council with sufficient information to approve Amendment No. 2 of the professional services contract with Black & Veatch Corporation for the final design and engineering support services for the High Service Manifold Repair/Replacement/Vault Installation Project (CIP 21041) at the George Kristoff Water Treatment Plant.
Anyone wishing to address the Council, or any agenda item, may fill out the Request to Speak card and present it to the City Clerk prior to the completion of staff presentation. Items on the Consent Agenda will be considered in one motion and the Request to Speak card should be turned in prior to the first item on Consent.
Recommendation: Staff respectfully recommends that the City Council: (1) Approve the contract Amendment No. 2 to professional services contract with Black & Veatch Corporation in the amount of $111,092 for the High Service Manifold Repair/Replacement/Vault Installation Project (CIP 21041) at the George Kristoff Water Treatment Plant; (2) Authorize the City Manager or his designee to issue monthly progress payments to the consultant; (3) Authorize the City Manager, or his designee, to execute amendments or change orders up to 15% ($16,663.80) of the Contract value; and (4) Authorize the City Manager, or his designee, to execute non-substantive changes or modifications to the Amendment No. 2, with approval from the City Attorney.
3. Capital Projects
CONSIDERATION OF APPROVAL OF THE PROJECT PLANS AND SPECIFICATIONS AND AWARD OF A CONSTRUCTION CONTRACT TO GEORGE REED, INC. FOR THE STATE STREETS PAVEMENT REHABILITATION PROJECT (CIP 15042)
Objective: The objective of this report is to provide the City Council with sufficient information to consider approval of the project plans and specifications, and award of a construction contract to the lowest responsive, responsible bidder, George Reed, Inc., for the State Streets Pavement Rehabilitation Project (CIP 15042).
Recommendation: Staff respectfully recommends that the City Council: (1) Find that the Mitigated Negative Declaration for the State Streets Infrastructure Rehabilitation Projects approved by the City Council on February 19, 2020 fully analyzes the environmental impacts of the proposed project and there no need for subsequent environmental review is required pursuant to Public Resources Code Section 21166 and State CEQA Guidelines Sections 15162 and 15164; (2) Approve the Project Plans and Specifications for the State Streets Pavement Rehabilitation Project; (3) Award the construction contract to the lowest responsive, responsible bidder, George Reed, Inc.; (4) Authorize the City Manager, or his designee, to execute a construction contract with George Reed, Inc., for an amount not to exceed $6,719,552; (5) Authorize the City Manager, or his designee, to execute non-substantive changes or modifications, amendments, change orders, agreements, or purchases up to 10% of the construction contract amount ($672,000) with approval of the City Attorney; and (6) Authorize the City Manager, or his designee, to execute amendments to extend the term of the construction contract if necessary.
4. Capital Projects
CONSIDERATION OF APPROVAL OF AMENDMENT 1 TO THE CONTRACT FOR SERVICES WITH BRIGHTVIEW LANDSCAPE SERVICES INC (CPE23-231)
Objective: The objective of this report is to provide the City Council with sufficient information to approve Amendment 1 to the contract for services with BrightView Landscape Services, Inc. (CPE23-231) for ongoing property maintenance of non-operating City properties.
Recommendation: Staff respectfully recommends that the City Council: (1) Find that the Amendment 1 to the contract for services with BrightView Landscape Services, Inc. (CPE23-231) for ongoing property maintenance of non-operating City properties is exempt from CEQA pursuant to the Categorical Exemptions under California Code of Regulations, Title 14, Division 6, Chapter 3 (“CEQA Guidelines”), Sections 15301, and find that the determination represents the independent judgment of the City; (2) Authorize the City Manager, or his designee, to issue monthly progress payments to the consultant; (3) Approve Amendment 1 to the contract for services with BrightView Landscape Services, Inc. (CPE23-231) in the amount of $88,798.10 for ongoing property maintenance of non-operating City properties; (4) Authorize the City Manager, or his designee, to execute Amendment 1 as well as non-substantive changes or modifications to the contract for services, with approval from the City Attorney; (5) Authorize the City Manager or his designee to execute additional amendments or change orders up to $36,201.90 of the contract; and (6) Authorize the City Manager, or his designee, to execute amendments to extend the term of these contracts, if necessary.
5. Community Development
CONSIDERATION OF APPROVAL OF RESOLUTION 24-88 AUTHORIZING THE CITY
MANAGER TO EXECUTE GRANT AGREEMENTS WITH THE CALIFORNIA DEPARTMENT OF
TRANSPORTATION FOR TWO SUSTAINABLE TRANSPORTATION PLANNING GRANT AWARDS
Objective: The purpose of this report is to present City Council with sufficient information to approve Resolution 24-88 authorizing City Manager to accept two Fiscal Year 2024-25 Sustainable Transportation Planning Grant awards and authorize the City Manager to execute necessary grant agreements with California Department of Transportation.
Recommendation: Staff respectfully recommends that the City Council adopt Resolution 24-88:
(1) Authorizing the City Manager, or designee, to accept a grant award, in the amount of $309,855, from the California Department of Transportation Fiscal Year 2024-25 Sustainable Transportation Planning Grant, for the Bicycle, Pedestrian, and Trails Master Plan Update; (2) Authorizing the City Manager, or designee, to accept a grant award, in the amount of $354,120 from the California Department of Transportation Fiscal Year 2024-25 Sustainable Transportation Planning Grant, for the Vehicle Miles Traveled Reduction and Mitigation Fee Program; (3) Authorizing the City Manager, or designee, to sign and enter into funding agreements with California Department of Transportation and take such other actions as necessary or appropriate to obtain the Sustainable Transportation Planning Grant funding; and (4) Approve Resolution 24-88 Adopting related appropriations.
6. Community Development
CONSIDERATION OF APPROVAL OF RESOLUTION 24-83 AUTHORIZING THE CITY
MANAGER TO EXECUTE A GRANT AGREEMENT WITH THE YOLO-SOLANO AIR QUALITY MANAGEMENT DISTRICT FOR THE WEST SACRAMENTO - DOWNTOWN SACRAMENTO ONDEMAND RIDESHARE PILOT Objective: The purpose of this report is to request City Council approval of Resolution 24-83 authorizing City Manager to execute a grant agreement with Yolo-Solano Air Quality Management District and approval of Amendment No. 1 to the Federal Contract for Professional Services with Nomad Transit LLC with service parameters for the West Sacramento - Downtown Sacramento OnDemand Rideshare Program Pilot.
Recommendation: Staff respectfully recommends that the City Council: (1) Authorize staff to initiate the West Sacramento - Downtown Sacramento On-Demand Rideshare Pilot; (2) Approve the West Sacramento - Downtown Sacramento On-Demand Rideshare Program Pilot service parameters; (3) Approve and authorize the City Manager, or designee, to execute Amendment No. 1 to the Federal Contract for Professional Services with Nomad Transit LLC in the amount of $10,000; (4) Adopt Resolution 24-83 authorizing the City Manager, or designee, to execute all grant agreements and any amendments thereto with the Yolo-Solano Air Quality Management District for the Fiscal Year 2024 Clean Air Funds for the West Sacramento - Downtown Sacramento OnDemand Rideshare Pilot; and (5) Amend the On-Demand Rideshare Program budget to reflect the allocation of $13,700 in Clean Air Funds.
7. Community Development
CONSIDERATION OF RESOLUTION 24-90 ACCEPTING A DEDICATION OF PUBLIC EASEMENTS AND RIGHT-OF-WAY ASSOCIATED WITH THE DEVELOPMENT OF 600 SUTTER STREET
Objective: To accept the dedication of a public water easement, a public utility easement, and public right-of-way associated with the development of 600 Sutter Street.
Recommendation: Staff respectfully recommends that the Council adopt Resolution 24-90, accepting offers of dedication of a public water easement, public utility easement, and public rightof-way associated with the development of 600 Sutter Street.
8. Economic Development & Housing
CONSIDERATION OF CONTRACT FOR SERVICES WITH LYONS SECURITY SERVICES, INC., FOR SECURITY GUARD SERVICES AT THE CITY’S HOMELESS EMERGENCY HOUSING
PROGRAMS
Objective: The purpose of this report is to provide sufficient information for Council to consider approving a contract for services with Lyons Security Services, Inc. to provide security guard services for the City’s homeless emergency housing programs.
Recommendation: Staff respectfully recommends that the City Council:1) Approve a 12-month contract (Attachment 1) with Lyons Security Services, Inc., for security services in an amount not to exceed $671,892, for the City’s homeless emergency housing programs, and authorize the City Manager, or his designee, to execute the contract for services; 2) Delegate authority to the City Manager, or his designee, to exercise two additional one-year terms, not to exceed $676,091.50 and $555,449.70, respectively, including an option for a dedicated vehicle, if needed; and 3) Authorize the City Manager or his designee to execute amendments or change orders up to 15% ($100,784.00) of the contract; and 4) Authorize the City Manager, or his designee, to make nonsubstantive changes or modifications to the contract, with approval from the City Attorney.
9. Economic Development & Housing
CONSIDERATION OF RESOLUTION 24-85 APPROVING THE CITY OF WEST SACRAMENTO ENHANCED INFRASTRUCTURE FINANCING DISTRICT NO. 1 DEBT MANAGEMENT AND
BUDGET POLICIES
Objective: The objective of this report is to obtain Council approval of the City of West Sacramento Enhanced Infrastructure Financing District No. 1 (“EIFD” or “District”) debt management and budget policies.
Recommendation: Staff respectfully recommends that the Council adopt Resolution 24-85 (Attachment 1) approving the Debt Management Policy and Budget Policy for the EIFD.
10. Public Works
CONSIDERATION OF AWARD OF A CONTRACT FOR SERVICES WITH LYONS SECURITY SERVICE FOR SECURITY GUARD AND MOBILE PATROL SERVICES AT VARIOUS CITYOWNED LOCATIONS AND CONSIDERATION OF RESOLUTION 24-87 ADOPTING RELATED
APPROPRIATIONS
Objective: The purpose of this report is to provide the City Council with sufficient information to consider for approval a professional services contract with Lyons Security Service to provide security guard and mobile patrol services at various City-owned locations.
Recommendation: Staff respectfully recommends that the City Council: (1) Adopt Resolution 24- 87 amending the FY 2024/25 budget to cover increased costs for security guard and mobile patrol services; (2) Award a contract for security guard and mobile patrol services at various City-owned locations to Lyons Security Service; (3) Authorize the City Manager or his designee to execute nonsubstantive changes or modifications to the Contract for Services with approval from the City Attorney; (4) Authorize the City Manager or his designee to execute amendments or change orders up to 10% of the contract amount; and (5) Authorize the City Manager or his designee to execute amendments to extend the term of the contract.
11. City Manager's Office
CONSIDERATION OF ADOPTION OF THE SUCCESSOR MEMORANDUM OF
UNDERSTANDING BETWEEN THE CITY OF WEST SACRAMENTO AND THE WEST SACRAMENTO FIREFIGHTER’S ASSOCIATION AND ADOPTION OF THE SUCCESSOR
MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF WEST SACRAMENTO AND THE WEST SACRAMENTO STATIONARY ENGINEER'S, LOCAL 39
Objective: The purpose of this report is to seek City Council consideration of a thirteen (13) month Memorandum of Understanding (MOU) between the City of West Sacramento and the West Sacramento Firefighters’ Association (FFA) and a three (3) year Memorandum of Understanding (MOU) between the City of West Sacramento and the West Sacramento Stationary Engineers’, Local 39 (Local 39).
Recommendation: Staff respectfully recommends that the City Council: (1) Adopt the Memorandum of Understanding between the City of West Sacramento and West Sacramento Firefighters’ Association effective June 1, 2024, through June 30, 2025; and (2) Adopt the Memorandum of Understanding between the City of West Sacramento and the West Sacramento Stationary Engineers’, Local 39 effective July 1, 2024, through June 30, 2027.
12. City Manager's Office
CONSIDERATION OF FIRST READING OF ORDINANCE 24-12 AMENDING MUNICIPAL CODE CHAPTER 2.20 RELATED TO BOARDS AND COMMISSIONS
Objective: The purpose of this report is to request that the Council consider first reading of Ordinance 24-12, which would amend Chapter 2.20 of the West Sacramento Municipal Code to update the membership of the Parks, Recreation, and Intergenerational Services Commission (WSMC 2.20.020(B)) and updated the process by which board and commission members are removed for all City boards and commissions (WSMC 2.20.100(B)).
Recommendation: Staff respectfully recommends that the City Council receive information regarding the proposed amendments and waive the first reading of Ordinance 24-12 amending Municipal Code Chapter 2.20 related to boards and commissions.
PUBLIC HEARINGS
NONE.
REGULAR AGENDA
13. Finance
CONSIDERATION OF RESOLUTION 24-86 AUTHORIZING THE ISSUANCE AND SALE OF CITY OF WEST SACRAMENTO INFRASTRUCTURE FINANCING DISTRICT NO. 1 (BRIDGE
DISTRICT AREA) TO FUND VARIOUS CAPITAL PROJECTS AND AUTHORIZE THE FILING OF
A VALIDATION ACTION
Objective: The purpose of this report is to seek authorization for the issuance of debt by the City of West Sacramento Infrastructure Financing District No. 1 (Bridge District Area) to fund various capital projects and authorize the filing of a judicial validation action.
Recommendation: Staff respectfully recommends that the Public Financing Authority adopt Resolution 24-86 which authorizes the following actions: (1) Approve the issuance and sale of City of West Sacramento Infrastructure District No. 1 (“IFD”) bonds in an amount not to exceed $233,000,000 (“Bonds”); (2) Authorize the execution and delivery of a fiscal agent agreement prescribing the terms and conditions of the Bonds; (3) Appoint the firms of Lozano Smith LLP as Bond and Disclosure Counsel, and the firm of Del Rio Advisors, LLC, as Municipal Advisor, in connection with the issuance, sale, and delivery of the Bonds; (4) Authorize the initiation of a judicial validation action with respect to the IFD and the Bonds pursuant to Code of Civil Procedure Section 860 et seq.; and (5) Approve other actions associated with the financing and the validation action.
14. Finance
CONSIDERATION OF RESOLUTION 24-92 ADOPTING MIDTERM AMENDMENTS TO THE
OPERATIONS & MAINTENANCE (O&M) AND CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGETS FOR FISCAL YEAR 2024-25, SECOND READING AND ADOPTION OF ORDINANCE 24-10 REGARDING PROPOSED AMENDMENTS TO TITLE 2 OF THE MUNICIPAL CODE
PERTAINING TO CITY COUNCIL COMPENSATION, ADOPTION OF AMENDED AUTHORIZED POSITION LIST (APL) AND SALARY SCHEDULE FOR FY 2024/25, AND APPROVAL OF
REVISED BENEFIT SUMMARIES FOR UNREPRESENTED GROUPS
Objective: The purpose of this report is to seek Council consideration of Resolution 24-92 adopting midterm amendments to the Operations and Maintenance (O&M) and Capital Improvement Program (CIP) budgets for fiscal year 2024/25 and related actions, and to seek City Council approval of proposed amendments to Title 2, Section 2.04.080 of the Municipal Code pertaining to City Council Compensation, in accordance with California Government Code Section 36516.
Recommendation: Staff respectfully recommends that the City Council: (1) Adopt Resolution 24- 92 approving midterm amendments to the Operations & Maintenance and Capital Improvement Program (CIP) budgets for FY 2024/25; (2) Waive the Second Reading, read by title and number only, and adopt Ordinance 24-10 amending Title 2 of the Municipal Code regarding section
2.04.080 pertaining to City Council Compensation; (3) Approve the amended Authorized Position List for FY 2024/25; (4) Approve the updated and amended Salary Schedule (Classification Plan); and (5) Approve revised Benefit Summaries for the City Council, Police Recruit, Fire Recruit, Specialists and Professionals, Confidential, Management, Safety Management and Executive Management groups.
GENERAL ADMINISTRATION FUNCTION – PART II
15. COUNCIL COMMUNICATIONS / ASSIGNMENTS
Bikeshare Policy Steering Committee --------------------------------------------Guerrero, Alternate - Early City/County 2x2 ----------------------------------------------------Guerrero/Orozco, Alternate – Sulpizio Hull City/School 2x2 ------------------------------------------------------Guerrero/Sulpizio Hull, Alternate - Alcala Executive Commission to Address Homelessness --------------------Sulpizio Hull, Alternate - Orozco EIFD Public Financing Authority-----------------------------------------------Guerrero, Alcala, Sulpizio Hull League of California Cities --------------------------------------------------- Alcala, Alternate – Sulpizio Hull Local Agency Formation Commission ---------------------------------------------------------------------- Alcala Port District Commission ---------------------------------------------------------Guerrero, Early, Sulpizio Hull Remote Access Network ------------------------------------------------------------------------------------Guerrero River City Regional Stadium Financing Authority------------------------------------------Guerrero, Orozco Sacramento Area Council of Governments (SACOG) ------------------------Guerrero; Alternate - Early Sacramento Regional County Sanitation District Board --------------Orozco; Alternate - Sulpizio Hull West Sacramento Area Flood Control Agency JPA ----------------------------Alcala; Alternate - Orozco Yolo Animal Servies Planning Agency JPA----------------------------Guerrero; Alternate – Sulpizio Hull Yolo County Housing Authority-------------------------------------------------Early, Alternate - Sulpizio Hull Yolo Transportation District -----------------------------------------------------Early, Alternate - Sulpizio Hull Yolo Habitat Conservancy ------------------------------------------------------------------------------Sulpizio Hull Yolo-Solano Air Quality Management District ----------------------------Alcala; Alternate – Sulpizio Hull Yolo Subbasin Sustainable Groundwater Agency-------------------------Sulpizio Hull; Alternate - Early
COUNCIL INTERMEDIARY REPRESENTATIVES
Delta Protection Commission -------------------------------------------------------Vacant; Alternate - Vacant New Hope Community Development Corporation---------------------------------Early; Alternate - Alcala Yolo County Consolidated Redevelopment Successor Agency Oversight Board--------Sulpizio Hull
16. PART II
A. Council Calendar
B. City Manager Report
C. City Attorney Report
D. Staff Direction from City Council Members
E. Future Agenda Item Requests by Council
F. Adjourn
I, Jennifer Cusmir, City Clerk, declare under penalty of perjury that the foregoing agenda for the August 21, 2024 regular and closed session meetings of the West Sacramento City Council, Redevelopment Successor Agency and Financing Authority was posted August 16, 2024 at the rear entrance at City Hall, 1110 West Capitol Avenue, West Sacramento, CA and was available for public review. __________________________________________
Jennifer Cusmir, City Clerk
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