WEST SACRAMENTO CITY COUNCIL AND WEST SACRAMENTO REDEVELOPMENT SUCCESSOR
AGENCY & WEST SACRAMENTO FINANCING AUTHORITY
City Council Regular Meeting
SEPTEMBER 18, 2024 AGENDA
Martha Guerrero, Mayor
Dawnté Early, Mayor Pro Tem
Quirina Orozco, Council Member
Norma Alcala, Council Member
Verna Sulpizio Hull, Council Member
Aaron Laurel, City Manager
Jeffrey Mitchell, City Attorney
7:00 PM Regular Meeting Call to Order
Pledge of Allegiance
Land Acknowledgment
The meeting will be held at City Hall, City Council Chambers, 1110 West Capitol Avenue, West Sacramento GENERAL ADMINISTRATION FUNCTION – PART I
1. PRESENTATIONS BY THE PUBLIC ON MATTERS NOT ON THE AGENDA WITHIN THE
JURISDICTION OF THE COUNCIL
The Council is prohibited from discussing issues not on the agenda brought to them at this time.
According to State Law (the Brown Act), items must first be noticed on the agenda before any discussion or action.
PRESENTATIONS
2. City Manager's Office
PRESENTATION OF A CITY COUNCIL PROCLAMATION RECOGNIZING SEPTEMBER 15 TO OCTOBER 15, 2024 AS HISPANIC HERITAGE MONTH
Objective: The objective of this report is to formally recognize the culture and contributions of Hispanic community members to the City of West Sacramento.
Recommendation: Staff respectfully recommends that the City Council adopt a proclamation recognizing September 15 to October 15, 2024, as Hispanic Heritage Month.
CONSENT AGENDA
3. Capital Projects
Anyone wishing to address the Council, or any agenda item, may fill out the Request to Speak card and present it to the City Clerk prior to the completion of staff presentation. Items on the Consent Agenda will be considered in one motion and the Request to Speak card should be turned in prior to the first item on Consent.
CONSIDERATION OF AWARD OF CONTRACT TO BAYSHORE FENCE COMPANY FOR THE
CONSTRUCTION AND INSTALLATION OF THE VEHICLE GATES FOR THE POLICE DEPARTMENT GATE REPLACEMENT PROJECT (WO 83065)
Objective: The objective of this report is to provide the City Council with sufficient information to approve a contract award to Bayshore Fence Company for the construction and installation of vehicle gates for the Police Department Gates Replacement Project (WO 83065).
Recommendation: Staff respectfully recommends that the City Council: (1) Find that Police Department Gates Replacement Project (WO 83065) is exempt from review under California Environmental Quality Act (CEQA) pursuant to the Class 1 (Existing Facilities) Categorical Exemption under California Code of Regulations, Title 14, Division 6 Chapter 3 (“CEQA Guidelines”), Section 15301 and find that the determination represents the independent judgement of the City; (2) Award a construction contract to Bayshore Fence Company for the Police Department Gates Replacement Project, which includes the construction and installation of four (4) vehicle security gates and the associated drive mechanisms; (3) Authorize the City Manager, or his designee, to execute a contract with Bayshore Fence Company in an amount not to exceed $92,351; (4) Authorize the City Manager, or his designee, to execute non-substantive changes or modifications to the contract, including extensions for time, with Bayshore Fence Company with the approval from the City Attorney; and (5) Authorize the City Manager, or his designee, to execute contract amendments or change orders up to 15% ($13,852) of the value of the contract.
4. Capital Projects
CONSIDERATION OF ADOPTION OF RESOLUTION 24-103 REGARDING THE EMERGENCY CONTRACT WITH ACCO Engineered Systems, INC FOR THE COMMUNITY CENTER HVAC PROJECT (CIP 52083)
Objective: The objective of this report is to provide the City Council with sufficient information to adopt Resolution 24-103 regarding the Emergency Contract with Acco Engineered Systems, Inc for the Community Center HVAC System Repair Project occurring at the Community Center located at 1075 West Capitol Avenue.
Recommendation: Staff respectfully recommends that the City Council: (1) Find that Community Center HVAC Repair project is exempt from CEQA analysis under CEQA Guidelines 15269.
According to the CEQA Guidelines, an emergency includes emergency repairs to public or privately owned service facilities necessary to maintain service essential to the public health, safety, or welfare; and (2) Adopt, by a minimum four-fifths vote of the Council, Resolution 24-103, regarding the Emergency Contract with Acco Systems, Inc for the Community Center HVAC Repair Project.
5. Community Development
CONSIDERATION OF RESOLUTION 24-98 AMENDING THE CAPITAL IMPROVEMENT
PROGRAM (CIP) AND AMENDING A PROFESSIONAL SERVICES CONTRACT WITH
INTERWEST FOR ENGINEERING SERVICES FOR THE CITY OF WEST SACRAMENTO STANDARD SPECIFICATIONS AND DETAILS (CIP 52068)
Objective: The objective of this report is to provide the City Council with sufficient information to adopt Resolution 24-98 amending Capital Improvement Program (CIP) Project 52068 and amending a professional services contract with INTERWEST for engineering services associated with the City of West Sacramento Standard Specifications and Details Update.
Recommendation: Staff respectfully recommends that the City Council: (1) Adopt Resolution 24- 98 amending the Capital Improvement Program; (2) Approve Amendment 1 to the Contract for Professional Services with Interwest for the City Standard Specifications and Details Update (CIP 52068) in the amount of $102,000 and adjust the contract contingency to a total of 10% ($37,278); (3) Delegate Authority to the City Manager, or his designee, to execute Amendment 1 with Interwest; (4) Authorize the City Manager, or his designee, to execute non-substantive changes or modifications, including extensions for time, with approval from the City Attorney; and (5) Delegate authority to the City Manager, or his designee, to execute amendments to the contract of up to $37,275 (10% of the total contract value).
6. Community Development
CONSIDERATION OF RESOLUTION 24-99 ACCEPTING PUBLIC IMPROVEMENTS COMPLETED FOR PARCEL MAP 5125, LOCATED AT 425 G STREET
Objective: To accept public improvements constructed Parcel Map 5125, located at 425 G Street.
Recommendation: Staff respectfully recommends that the City Council adopt Resolution 24-99, accepting the public improvements for Parcel Map 5125 (425 G Street).
7. Community Development
CONSIDERATION OF RESOLUTION 24-89 REQUESTING AUTHORIZATION TO EXECUTE AND SUBMIT THE FISCAL YEAR 2024-25 TRANSPORTATION DEVELOPMENT ACT CLAIM TO THE
SACRAMENTO AREA COUNCIL OF GOVERNMENTS
Objective: This report's purpose is to request City Council authorization to execute and submit the 2024-2025 Transportation Development Act claim to the Sacramento Area Council of Governments.
Recommendation: Staff respectfully recommends that the City Council approve Resolution 24-89:
(1) Authorizing the claim and allocation of up to $5,232,695.92 in Transportation Development Act Funds for Fiscal Year 2024-25 to support fixed-route, paratransit, and on-demand transit services, as well as the associated administration, planning and maintenance costs; and (2) Authorizing the City Manager, or designee, to execute and submit the Fiscal Year 2024-25 Transportation Development Act claim to the Sacramento Area Council of Governments.
8. Community Development
CONSIDERATION OF AWARD OF A PROFESSIONAL SERVICES CONTRACT TO MARK THOMAS & COMPANY, INC. FOR DEVELOPMENT OF CLARKSBURG BRANCH LINE EXTENSION: SOUTH CITY LIMIT TO CLARKSBURG (CIP 14063) AND ADOPTION OF RESOLUTION 24-84 APPROVING RELATED BUDGET ADJUSTMENTS
Objective: The purpose of this report is to provide the City Council with sufficient information to approve the award of a professional services contract for preliminary engineering, final engineering design, environmental documentation, and right-of-way engineering and acquisition for the Clarksburg Branch Line Extension: South City Limit to Clarksburg (CIP 14063).
Recommendation: Staff respectfully recommends that the City Council: (1) Award a contract for professional services with Mark Thomas for the development of the Clarksburg Branch Line Extension: South City Limit to Clarksburg (Project); (2) Authorize the City Manager, or their designee, to execute a professional services contract with Mark Thomas in the amount of $1,988,103 for the Clarksburg Branch Line Extension: South City Limit to Clarksburg; (3) Authorize the City Manager, or their designee, to make contract amendments up to a 10% contingency limit of $198,810; (4) Authorize the City Manager, or their designee, to execute non-substantive changes and modifications, or extensions for time, with approval from the City Attorney; and (5) Approve Resolution 24-84 authorizing the transfer of $248,761 from the One-Time General Fund (Fund 107) for contract tasks, staff time and resources as required to complete the Project.
9. Economic Development & Housing
CONSIDERATION OF AWARD OF CONTRACT TO ROYSTON, HANAMOTO, ALLEY, & ABEY
FOR DESIGN SERVICES FOR FRONTAGE IMPROVEMENTS ALONG RIVERWALK TRAIL ADJACENT TO 805 RIVERFRONT STREET (CIP 15132)
Objective: The purpose of this report is to provide the City Council with sufficient information to award a professional services contract to Royston, Hanamoto, Alley, & Abey (RHAA) for design services related to frontage improvements along the Riverwalk Trail, adjacent to the 805 Riverfront Street project (CIP 15132).
Recommendation: Staff respectfully recommends that the Council: (1) Award Contract to RHAA for design services for frontage improvements along Riverwalk Trail (CIP 15132); (2) Authorize the City Manager, or his designee, to execute the contract with RHAA in the amount of $299,150; (3) Authorize the City Manager, or his designee, to make contract amendments up to 15% of the total contract value ($44,872.50); and (4) Authorize the City Manager, or his designee, to execute nonsubstantive changes or modifications, including time-extensions as needed, with approval from the City Attorney.
10. Finance
CONSIDERATION AND ADOPTION OF RESOLUTION 24-101 APPROVING THE FINANCING OF CERTAIN FIRE APPARATUS AND DECLARING THE CITY’S INTENT TO REIMBURSE ITSELF
FROM THE PROCEEDS OF DEBT FOR CERTAIN EXPENDITURES
Objective: This report requests approval of a contract with Golden State Fire Apparatus, Inc., to acquire one Type 1 Fire Pumper and approval of City Council Resolution 24-101, which authorizes the lease-purchase financing through a loan from JP Morgan Chase Bank and declares the City’s intent to reimburse itself for certain expenditures made or to be made prior to issuance of the debt in compliance with Internal Revenue Service guidelines for tax-exempt debt.
Recommendation: Staff respectfully recommends that the City Council: (1) Authorize the City Manager, or designee, to enter into a Master Lease-Purchase Agreement with JP Morgan Chase Bank; (2) Authorize the City Manager, or designee, to accept a proposed equipment lease, and to enter into a lease-purchase agreement with JP Morgan Chase Bank to finance the purchase of the fire apparatus and equipment in the amount of $1,176,950; and (3) Adopt Resolution 24-101 approving the financing of the Type 1 Fire Pumper and declaring the City’s intent to reimburse itself from the proceeds of debt for certain expenditures.
11. Finance
CONSIDERATION OF RESOLUTION 24-102 ESTABLISHING APPROPRIATIONS LIMIT FOR FISCAL YEAR 2024/25
Objective: he purpose of this report is to comply with state law which requires adoption of an Appropriations Limit annually.
Recommendation: Staff respectfully recommends that the City Council adopt Resolution 24-102 establishing an Appropriations Limit for Fiscal Year 2024/25.
12. Police
CONSIDERATION OF RESOLUTIONS 24-93 AND 24-104 AUTHORIZING ACCEPTANCE OF A
BSCC GRANT AWARD AND APPROVING RELATED APPROPRIATIONS FOR A COMMUNITY
GUN SAFETY PROJECT
Objective: The objective of this report is to provide the City Council with information needed to consider adoption of Resolution 24-104 authorizing the acceptance of the 2024 BSCC Byrne State Crisis Intervention Project (Byrne SCIP) grant award for $475,008 and adoption of Resolution 24- 93 authorizing a budget appropriation for the funds awarded. These grant funds will be used to implement a collaborative community-based project designed to address gun violence in West Sacramento.
Recommendation: Staff respectfully recommends the City Council: (1) Adopt Resolution 24-93 authorizing acceptance of the 2024 BSCC Byrne State Crisis Intervention Project (Byrne SCIP) grant award for $475,008 and related appropriations; (2) Adopt Resolution 24-104 authorizing the City Manager, or his designee, to sign the acceptance paperwork associated with the grant; and (3) Authorize the City Manager, or his designee, to sign the subaward agreements.
13. Public Works
CONFIRMATION OF THE EMERGENCY CONTRACT WITH ACTION ASPHALT PAVING & MAINTENANCE, INC. FOR THE GRANDE VISTA CONCRETE REPAIR
Objective: The objective of this report is to provide the City Council with sufficient information regarding and to confirm the continuing conditions constituting the emergency contract with Action Asphalt Paving & Maintenance, Inc. for the Grande Vista Emergency concrete repair.
Recommendation: Staff respectfully recommends that the City Council: (1) Receive information regarding the emergency contract with Action Asphalt Paving & Maintenance, Inc for the Grande Vista concrete repair; and (2) Confirm that the conditions constituting an emergency continue to exist and justify continuation of the work
14. Public Works
CONSIDERATION OF A CONTRACT AMENDMENT TO ACTION PAVING & ASPHALT FOR
CONSTRUCTION SERVICES FOR THE ON-CALL ARTERIAL STREET PAVEMENT REPAIR PROJECT (CIP 17025)
Objective: The objective of this report is to provide sufficient information to the City Council for consideration of a contract amendment to Action Paving & Asphalt for the On-Call Arterial Street Pavement Repair project (CIP 17025).
Recommendation: Staff respectfully recommends that the City Council: (1) Find that the construction contract with Action Paving & Asphalt for the On-Call Arterial Street Pavement Repair Project (CIP 17025) is exempt from CEQA pursuant to the Categorical Exemptions under California Code of Regulations, Title 14, Division 6, Chapter 3 (“CEQA Guidelines”), Sections 15301, 15302, and 15304, and find that the determination represents the independent judgment of the City; (2) Approve and authorize the City Manager, or his designee, to execute a construction amendment with Action Paving & Asphalt in the amount of $250,000 for the On-Call Arterial Street Pavement Repair Project (CIP 17025); (3) Authorize the City Manager, or his designee, to execute amendments or change orders up to 5% ($46,625) of the total value of the contract for CIP 17025; and (4) Authorize additional contract costs of up to $250,000 for pre-funded, pre-approved CIP projects upon request from the Capital Projects Department, for a total contract value of $1,182,500.
15. City Manager's Office
CONSIDERATION OF APPROVAL OF THE MINUTES OF THE AUGUST 7, 2024 AND AUGUST 21, 2024 REGULAR MEETINGS OF THE WEST SACRAMENTO CITY COUNCIL,
REDEVELOPMENT SUCCESSOR AGENCY, AND WEST SACRAMENTO FINANCING
AUTHORITY
Objective: The objective of this report is to provide the City Council with the draft minutes of the August 7, 2024 and August 21, 2024 Regular Meetings of the West Sacramento City Council, Redevelopment Successor Agency, and West Sacramento Financing Authority.
Recommendation: Staff respectfully recommends that the City Council approve the minutes of the August 7, 2024 and August 21, 2024 Regular Meetings of the West Sacramento City Council, Redevelopment Successor Agency, and West Sacramento Financing Authority.
16. City Manager's Office
CONSIDERATION OF SECOND READING AND ADOPTION OF ORDINANCE 24-12 AMENDING MUNICIPAL CODE CHAPTER 2.20 RELATED TO BOARDS AND COMMISSIONS Objective: The purpose of this report is to request that the Council consider second reading and adoption of Ordinance 24-12, which would amend Chapter 2.20 of the West Sacramento Municipal Code to update the membership of the Parks, Recreation, and Intergenerational Services Commission (WSMC 2.20.020(B)) and updated the process by which board and commission members are removed for all City boards and commissions (WSMC 2.20.100(B)).
Recommendation: Staff respectfully recommends that the City Council: (1) Waive the second reading and read by title and number only, Ordinance 24-12 amending Municipal Code Chapter
2.20 related to boards and commissions; and (2) Adopt Ordinance 24-12 amending Municipal Code Chapter 2.20 related to boards and commissions to be effective January 1, 2025 with the next the board and commission members appointment in 2025.
PUBLIC HEARINGS
17. Community Development
PUBLIC HEARING, CONSIDERATION OF RESOLUTION 24-97 ADOPTING SACRAMENTO AVENUE COMPLETE STREET PLAN (CIP 10048 - SACRAMENTO AVENUE COMPLETE STREETS CORRIDOR IMPROVEMENT PLAN), AND CONSIDERATION OF RESOLUTION 24- 105 AMENDING THE PROJECT BUDGET
Objective: The objective of this report is to present the draft final Sacramento Avenue Complete Street Plan to City Council for consideration of adoption.
Recommendation: Staff respectfully recommends that the City Council: (1)Conduct a public hearing; (2) Find the adoption of the Sacramento Avenue Complete Street Plan is exempt from review under the California Environmental Quality Act and qualifies for a Statutory Exemption under Senate Bill 922 as an active transportation plan pursuant to Public Resource Code Section 21080.20; (3) Approve Resolution 24-97 adopting the Sacramento Avenue Complete Street Plan; and (4) Approve Resolution 24-105 amending the project budget.
REGULAR AGENDA
18. Economic Development & Housing
WORKSHOP ON PROPOSED SMALL BUSINESS ACCELERATOR PROGRAM Objective: The purpose of this workshop and report is to provide Council with an overview of the proposed Small Business Accelerator Program and request feedback to inform further refinement of the program.
Recommendation: Staff respectfully recommends that the City Council receive a workshop presentation and provide feedback on the proposed Small Business Accelerator Program.
19. Community Development
UPDATE ON THE COMPREHENSIVE SAFETY ACTION PLAN
Objective: The purpose of this report is to provide an update to the City Council on the Comprehensive Safety Action Plan and to seek the City Council’s input on street safety in West Sacramento.
Recommendation: Staff respectfully recommends that the City Council receive staff’s presentation on the progress made toward developing the Comprehensive Safety Action Plan and provide feedback on street safety in West Sacramento.
20. Finance
CONSIDERATION OF THE TREASURER’S QUARTERLY FINANCIAL REPORT ON THE CITY’S INVESTMENT PORTFOLIO FOR THE PERIOD ENDING JUNE 30, 2024 Objective: The purpose of this report is to provide the City Council with the treasurer’s quarterly report on the City’s investment portfolio for the quarter ending June 30, 2024 as outlined by the Government Code 53646(b)(1).
Recommendation: Staff respectfully recommends that the City Council receive and file the Treasurer’s Quarterly Financial Report on the City’s investment portfolio for the period ending June 30, 2024.
GENERAL ADMINISTRATION FUNCTION – PART II
21. COUNCIL COMMUNICATIONS / ASSIGNMENTS
Bikeshare Policy Steering Committee --------------------------------------------Guerrero, Alternate - Early City/County 2x2 ----------------------------------------------------Guerrero/Orozco, Alternate – Sulpizio Hull City/School 2x2 ------------------------------------------------------Guerrero/Sulpizio Hull, Alternate - Alcala Executive Commission to Address Homelessness --------------------Sulpizio Hull, Alternate - Orozco EIFD Public Financing Authority-----------------------------------------------Guerrero, Alcala, Sulpizio Hull League of California Cities --------------------------------------------------- Alcala, Alternate – Sulpizio Hull Local Agency Formation Commission ---------------------------------------------------------------------- Alcala Port District Commission ---------------------------------------------------------Guerrero, Early, Sulpizio Hull Remote Access Network ------------------------------------------------------------------------------------Guerrero River City Regional Stadium Financing Authority------------------------------------------Guerrero, Orozco Sacramento Area Council of Governments (SACOG) ------------------------Guerrero; Alternate - Early Sacramento Regional County Sanitation District Board --------------Orozco; Alternate - Sulpizio Hull West Sacramento Area Flood Control Agency JPA ----------------------------Alcala; Alternate - Orozco Yolo Animal Servies Planning Agency JPA----------------------------Guerrero; Alternate – Sulpizio Hull Yolo County Housing Authority-------------------------------------------------Early, Alternate - Sulpizio Hull Yolo Transportation District -----------------------------------------------------Early, Alternate - Sulpizio Hull Yolo Habitat Conservancy ------------------------------------------------------------------------------Sulpizio Hull Yolo-Solano Air Quality Management District ----------------------------Alcala; Alternate – Sulpizio Hull Yolo Subbasin Sustainable Groundwater Agency-------------------------Sulpizio Hull; Alternate - Early
COUNCIL INTERMEDIARY REPRESENTATIVES
Delta Protection Commission -------------------------------------------------------Vacant; Alternate - Vacant New Hope Community Development Corporation---------------------------------Early; Alternate - Alcala Yolo County Consolidated Redevelopment Successor Agency Oversight Board--------Sulpizio Hull
22. PART II
A. Council Calendar
B. City Manager Report
C. City Attorney Report
D. Staff Direction from City Council Members
E. Future Agenda Item Requests by Council
Request from Mayor Guerrero to issue a City Council Proclamation recognizing Breast Cancer Awareness at a future City Council meeting.
Request from Mayor Guerrero to issue a City Council proclamation recognizing the Girls' Softball team at a future City Council meeting.
Request from Councilmember Orozco to issue a City Council Proclamation recognizing Filipino Heritage Month at a future City Council meeting.
F. Adjourn
I, Jennifer Cusmir, City Clerk, declare under penalty of perjury that the foregoing agenda for the September 18, 2024 regular and closed session meetings of the West Sacramento City Council, Redevelopment Successor Agency and Financing Authority was posted September 13, 2024 at the rear entrance at City Hall, 1110 West Capitol Avenue, West Sacramento, CA and was available for public review. __________________________________________
Jennifer Cusmir, City Clerk
NOTE: If you challenge the nature of a proposed action in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing.
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