WEST SACRAMENTO CITY COUNCIL AND
WEST SACRAMENTO REDEVELOPMENT SUCCESSOR AGENCY AND
WEST SACRAMENTO FINANCING AUTHORITY
City Council Regular Meeting
SEPTEMBER 18, 2024 MINUTES
The meeting was called to order at 7:02 p.m.
Present
Mayor Martha Guerrero; Mayor Pro Tem Dawnte Early; Council Member Quirina Orozco; Council Member Norma Alcala; Council Member Verna Sulpizio Hull GENERAL ADMINISTRATION FUNCTION – PART I
1. PRESENTATIONS BY THE PUBLIC ON MATTERS NOT ON THE AGENDA WITHIN THE
JURISDICTION OF THE COUNCIL
The Council is prohibited from discussing issues not on the agenda brought to them at this time.
According to State Law (the Brown Act), items must first be noticed on the agenda before any discussion or action.
The City Council received public comment on items not on the agenda within the City's jurisdiction.
PRESENTATIONS
2. City Manager's Office
PRESENTATION OF A CITY COUNCIL PROCLAMATION RECOGNIZING SEPTEMBER 15 TO OCTOBER 15, 2024 AS HISPANIC HERITAGE MONTH
The City Council presented a proclamation recognizing September 15 to October 15, 2024, as Hispanic Heritage Month.
CONSENT AGENDA
Approved the Consent Agenda.
MOTION: Alcala SECOND: Orozco
Roll Call Vote
YES: Guerrero, Early, Orozco, Alcala, Sulpizio Hull; NO: (None); ABSTAIN: (None); ABSENT:
(None); RECUSED: (None); MOTION PASSED
3. Capital Projects
CONSIDERATION OF AWARD OF CONTRACT TO BAYSHORE FENCE COMPANY FOR THE
CONSTRUCTION AND INSTALLATION OF THE VEHICLE GATES FOR THE POLICE DEPARTMENT GATE REPLACEMENT PROJECT (WO 83065)
Found that Police Department Gates Replacement Project (WO 83065) is exempt from review under California Environmental Quality Act (CEQA) pursuant to the Class 1 (Existing Facilities) Categorical Exemption under California Code of Regulations, Title 14, Division 6 Chapter 3 2 (“CEQA Guidelines”), Section 15301 and find that the determination represents the independent judgement of the City; awarded a construction contract to Bayshore Fence Company for the Police Department Gates Replacement Project, which includes the construction and installation of four (4) vehicle security gates and the associated drive mechanisms; authorized the City Manager, or his designee, to execute a contract with Bayshore Fence Company in an amount not to exceed $92,351; authorized the City Manager, or his designee, to execute non-substantive changes or modifications to the contract, including extensions for time, with Bayshore Fence Company with the approval from the City Attorney; and authorized the City Manager, or his designee, to execute contract amendments or change orders up to 15% ($13,852) of the value of the contract.
4. Capital Projects
CONSIDERATION OF ADOPTION OF RESOLUTION 24-103 REGARDING THE EMERGENCY CONTRACT WITH ACCO Engineered Systems, INC FOR THE COMMUNITY CENTER HVAC PROJECT (CIP 52083)
Found that Community Center HVAC Repair project is exempt from CEQA analysis under CEQA Guidelines 15269. According to the CEQA Guidelines, an emergency includes emergency repairs to public or privately owned service facilities necessary to maintain service essential to the public health, safety, or welfare and adopted, by a minimum four-fifths vote of the Council, Resolution 24-103, regarding the Emergency Contract with Acco Systems, Inc for the Community Center HVAC Repair Project.
5. Community Development
CONSIDERATION OF RESOLUTION 24-98 AMENDING THE CAPITAL IMPROVEMENT
PROGRAM (CIP) AND AMENDING A PROFESSIONAL SERVICES CONTRACT WITH
INTERWEST FOR ENGINEERING SERVICES FOR THE CITY OF WEST SACRAMENTO STANDARD SPECIFICATIONS AND DETAILS (CIP 52068)
Adopted Resolution 24-98 amending the Capital Improvement Program; approved Amendment 1 to the Contract for Professional Services with Interwest for the City Standard Specifications and Details Update (CIP 52068) in the amount of $102,000 and adjust the contract contingency to a total of 10% ($37,278); delegated Authority to the City Manager, or his designee, to execute Amendment 1 with Interwest; authorized the City Manager, or his designee, to execute nonsubstantive changes or modifications, including extensions for time, with approval from the City Attorney; and delegated authority to the City Manager, or his designee, to execute amendments to the contract of up to $37,275 (10% of the total contract value).
6. Community Development
CONSIDERATION OF RESOLUTION 24-99 ACCEPTING PUBLIC IMPROVEMENTS COMPLETED FOR PARCEL MAP 5125, LOCATED AT 425 G STREET
Adopted Resolution 24-99, accepting the public improvements for Parcel Map 5125 (425 G Street).
7. Community Development
CONSIDERATION OF RESOLUTION 24-89 REQUESTING AUTHORIZATION TO EXECUTE AND SUBMIT THE FISCAL YEAR 2024-25 TRANSPORTATION DEVELOPMENT ACT CLAIM TO THE
SACRAMENTO AREA COUNCIL OF GOVERNMENTS
Authorized the claim and allocation of up to $5,232,695.92 in Transportation Development Act Funds for Fiscal Year 2024-25 to support fixed-route, paratransit, and on-demand transit services, as well as the associated administration, planning and maintenance costs and authorized the City Manager, or designee, to execute and submit the Fiscal Year 2024-25 Transportation Development Act claim to the Sacramento Area Council of Governments. 3 8. Community Development
CONSIDERATION OF AWARD OF A PROFESSIONAL SERVICES CONTRACT TO MARK THOMAS & COMPANY, INC. FOR DEVELOPMENT OF CLARKSBURG BRANCH LINE EXTENSION: SOUTH CITY LIMIT TO CLARKSBURG (CIP 14063) AND ADOPTION OF RESOLUTION 24-84 APPROVING RELATED BUDGET ADJUSTMENTS
Awarded a contract for professional services with Mark Thomas for the development of the Clarksburg Branch Line Extension: South City Limit to Clarksburg (Project); authorized the City Manager, or their designee, to execute a professional services contract with Mark Thomas in the amount of $1,988,103 for the Clarksburg Branch Line Extension: South City Limit to Clarksburg; authorized the City Manager, or their designee, to make contract amendments up to a 10% contingency limit of $198,810; authorized the City Manager, or their designee, to execute nonsubstantive changes and modifications, or extensions for time, with approval from the City Attorney; and approved Resolution 24-84 authorizing the transfer of $248,761 from the One-Time General Fund (Fund 107) for contract tasks, staff time and resources as required to complete the Project.
9. Economic Development & Housing
CONSIDERATION OF AWARD OF CONTRACT TO ROYSTON, HANAMOTO, ALLEY, & ABEY
FOR DESIGN SERVICES FOR FRONTAGE IMPROVEMENTS ALONG RIVERWALK TRAIL ADJACENT TO 805 RIVERFRONT STREET (CIP 15132)
Awarded Contract to RHAA for design services for frontage improvements along Riverwalk Trail (CIP 15132); authorized the City Manager, or his designee, to execute the contract with RHAA in the amount of $299,150; authorized the City Manager, or his designee, to make contract amendments up to 15% of the total contract value ($44,872.50); and authorized the City Manager, or his designee, to execute non-substantive changes or modifications, including timeextensions as needed, with approval from the City Attorney.
10. Finance
CONSIDERATION AND ADOPTION OF RESOLUTION 24-101 APPROVING THE FINANCING OF CERTAIN FIRE APPARATUS AND DECLARING THE CITY’S INTENT TO REIMBURSE ITSELF
FROM THE PROCEEDS OF DEBT FOR CERTAIN EXPENDITURES
Authorized the City Manager, or designee, to enter into a Master Lease-Purchase Agreement with JP Morgan Chase Bank; authorized the City Manager, or designee, to accept a proposed equipment lease, and to enter into a lease-purchase agreement with JP Morgan Chase Bank to finance the purchase of the fire apparatus and equipment in the amount of $1,176,950; and adopted Resolution 24-101 approving the financing of the Type 1 Fire Pumper and declaring the City’s intent to reimburse itself from the proceeds of debt for certain expenditures.
11. Finance
CONSIDERATION OF RESOLUTION 24-102 ESTABLISHING APPROPRIATIONS LIMIT FOR FISCAL YEAR 2024/25
Adopted Resolution 24-102 establishing an Appropriations Limit for Fiscal Year 2024/25.
12. Police
CONSIDERATION OF RESOLUTIONS 24-93 AND 24-104 AUTHORIZING ACCEPTANCE OF A
BSCC GRANT AWARD AND APPROVING RELATED APPROPRIATIONS FOR A COMMUNITY
GUN SAFETY PROJECT
Adopted Resolution 24-93 authorizing acceptance of the 2024 BSCC Byrne State Crisis Intervention Project (Byrne SCIP) grant award for $475,008 and related appropriations; adopted Resolution 24-104 authorizing the City Manager, or his designee, to sign the acceptance 4 paperwork associated with the grant; and authorized the City Manager, or his designee, to sign the subaward agreements.
13. Public Works
CONFIRMATION OF THE EMERGENCY CONTRACT WITH ACTION ASPHALT PAVING & MAINTENANCE, INC. FOR THE GRANDE VISTA CONCRETE REPAIR
Received information regarding the emergency contract with Action Asphalt Paving & Maintenance, Inc for the Grande Vista concrete repair and confirmed that the conditions constituting an emergency continue to exist and justify continuation of the work
14. Public Works
CONSIDERATION OF A CONTRACT AMENDMENT TO ACTION PAVING & ASPHALT FOR
CONSTRUCTION SERVICES FOR THE ON-CALL ARTERIAL STREET PAVEMENT REPAIR PROJECT (CIP 17025)
Found that the construction contract with Action Paving & Asphalt for the On-Call Arterial Street Pavement Repair Project (CIP 17025) is exempt from CEQA pursuant to the Categorical Exemptions under California Code of Regulations, Title 14, Division 6, Chapter 3 (“CEQA Guidelines”), Sections 15301, 15302, and 15304, and find that the determination represents the independent judgment of the City; approved and authorize the City Manager, or his designee, to execute a construction amendment with Action Paving & Asphalt in the amount of $250,000 for the On-Call Arterial Street Pavement Repair Project (CIP 17025); authorized the City Manager, or his designee, to execute amendments or change orders up to 5% ($46,625) of the total value of the contract for CIP 17025; and authorized additional contract costs of up to $250,000 for prefunded, pre-approved CIP projects upon request from the Capital Projects Department, for a total contract value of $1,182,500.
15. City Manager's Office
CONSIDERATION OF APPROVAL OF THE MINUTES OF THE AUGUST 7, 2024 AND AUGUST 21, 2024 REGULAR MEETINGS OF THE WEST SACRAMENTO CITY COUNCIL,
REDEVELOPMENT SUCCESSOR AGENCY, AND WEST SACRAMENTO FINANCING
AUTHORITY
Approved the minutes of the August 7, 2024 and August 21, 2024 Regular Meetings of the West Sacramento City Council, Redevelopment Successor Agency, and West Sacramento Financing Authority.
16. City Manager's Office
CONSIDERATION OF SECOND READING AND ADOPTION OF ORDINANCE 24-12 AMENDING MUNICIPAL CODE CHAPTER 2.20 RELATED TO BOARDS AND COMMISSIONS Waived the second reading and read by title and number only, Ordinance 24-12 amending Municipal Code Chapter 2.20 related to boards and commissions and adopted Ordinance 24-12 amending Municipal Code Chapter 2.20 related to boards and commissions to be effective January 1, 2025 with the next the board and commission members appointment in 2025.
PUBLIC HEARINGS
17. Community Development
PUBLIC HEARING, CONSIDERATION OF RESOLUTION 24-97 ADOPTING SACRAMENTO AVENUE COMPLETE STREET PLAN (CIP 10048 - SACRAMENTO AVENUE COMPLETE STREETS CORRIDOR IMPROVEMENT PLAN), AND CONSIDERATION OF RESOLUTION 24- 105 AMENDING THE PROJECT BUDGET
5 Conducted a public hearing; found the adoption of the Sacramento Avenue Complete Street Plan is exempt from review under the California Environmental Quality Act and qualifies for a Statutory Exemption under Senate Bill 922 as an active transportation plan pursuant to Public Resource Code Section 21080.20; approved Resolution 24-97 adopting the Sacramento Avenue Complete Street Plan; and approved Resolution 24-105 amending the project budget.
MOTION: Sulpizio Hull SECOND: Early
Roll Call Vote
YES: Guerrero, Early, Orozco, Alcala, Sulpizio Hull; NO: (None); ABSTAIN: (None); ABSENT:
(None); RECUSED: (None); MOTION PASSED
REGULAR AGENDA
18. Economic Development & Housing
WORKSHOP ON PROPOSED SMALL BUSINESS ACCELERATOR PROGRAM Received a workshop presentation and provided feedback on the proposed Small Business Accelerator Program.
19. Community Development
UPDATE ON THE COMPREHENSIVE SAFETY ACTION PLAN
This item will be rescheduled for a future City Council meeting.
20. Finance
CONSIDERATION OF THE TREASURER’S QUARTERLY FINANCIAL REPORT ON THE CITY’S INVESTMENT PORTFOLIO FOR THE PERIOD ENDING JUNE 30, 2024 This item will be rescheduled for a future City Council meeting.
GENERAL ADMINISTRATION FUNCTION – PART II
21. COUNCIL COMMUNICATIONS / ASSIGNMENTS
Councilmember Sulpizio Hull reported on the September 5 meeting of the Executive Commission to Address Homelessness, the September 16 meeting of the Yolo Habitat Conservancy, and a meeting of the Yolo Subbasin Sustainable Groundwater Agency.
Councilmember Alcala reported on the September 11 Yolo-Solano Air Quality Management District meeting.
Councilmember Orozco reported on the Sacramento Regional County Sanitation District Board September 11 meeting and the Health Education Council West Sacramento Accountable Community for Health event.
Mayor Pro Tem Early reported on the September 9 meeting of the Yolo Transportation District.
Mayor Guerrero reported on the City of West Sacramento/Yolo County 2x2 meeting.
22. PART II
A. Council Calendar
Assistant City Manager Berlin provided the report on the Council Calendar. 6 B. City Manager Report
City Manager Laurel provided a report.
C. City Attorney Report
No report.
D. Staff Direction from City Council Members
None.
E. Future Agenda Item Requests by Council
Motion to approve all of the requests made by Council.
MOTION: Early SECOND: Alcala
Roll Call Vote
YES: Guerrero, Early, Orozco, Alcala, Sulpizio Hull; NO: (None); ABSTAIN: (None); ABSENT:
(None); RECUSED: (None); MOTION PASSED
City Manager's Office
Request from Mayor Guerrero to issue a City Council Proclamation recognizing Breast Cancer Awareness at a future City Council meeting.
City Manager's Office
Request from Mayor Guerrero to issue a City Council proclamation recognizing the Girls' Softball team at a future City Council meeting.
City Manager's Office
Request from Councilmember Orozco to issue a City Council Proclamation recognizing Filipino Heritage Month at a future City Council meeting.
F. Adjourn
Adjourned the meeting at 10:39 p.m. in memory of Robert Ansell.
MOTION: Early SECOND: Sulpizio Hull
Roll Call Vote
YES: Guerrero, Early, Orozco, Alcala, Sulpizio Hull; NO: (None); ABSTAIN: (None); ABSENT:
(None); RECUSED: (None); MOTION PASSED
Jennifer Cusmir, City Clerk
Minutes approved as presented by a majority
vote of the City Council on November 6, 2024.
Jennifer Cusmir, City Clerk