WEST SACRAMENTO CITY COUNCIL AND WEST SACRAMENTO REDEVELOPMENT SUCCESSOR
AGENCY & WEST SACRAMENTO FINANCING AUTHORITY
City Council Regular Meeting
NOVEMBER 6, 2024 AGENDA
Martha Guerrero, Mayor
Dawnté Early, Mayor Pro Tem
Quirina Orozco, Council Member
Norma Alcala, Council Member
Verna Sulpizio Hull, Council Member
Aaron Laurel, City Manager
Jeffrey Mitchell, City Attorney
6:00 PM Closed Session Call to Order
7:00 PM Regular Meeting Call to Order
Pledge of Allegiance
Land Acknowledgment
The meeting will be held at City Hall, City Council Chambers, 1110 West Capitol Avenue, West Sacramento GENERAL ADMINISTRATION FUNCTION – PART I
1. PRESENTATIONS BY THE PUBLIC ON MATTERS NOT ON THE AGENDA WITHIN THE
JURISDICTION OF THE COUNCIL
The Council is prohibited from discussing issues not on the agenda brought to them at this time.
According to State Law (the Brown Act), items must first be noticed on the agenda before any discussion or action.
PRESENTATIONS
2. City Manager's Office
PRESENTATION OF PROCLAMATION RECOGNIZING NOVEMBER 11, 2024 AS VETERANS DAY
Objective: The objective of this report to formally recognize the sacrifices our veterans have made and to honor their contributions as we celebrate Veterans Day 2024.
Recommendation: Staff respectfully recommends that the City Council adopt a proclamation recognizing November 11, 2024 as Veterans Day.
3. City Manager's Office
PRESENTATION OF PROCLAMATION RECOGNIZING OCTOBER 2024 AS FILIPINO
AMERICAN HISTORY MONTH
Anyone wishing to address the Council, or any agenda item, may fill out the Request to Speak card and present it to the City Clerk prior to the completion of staff presentation. Items on the Consent Agenda will be considered in one motion and the Request to Speak card should be turned in prior to the first item on Consent.
Objective: The purpose of this staff report is to request the City Council’s approval to recognize October 2024 as Filipino American History Month in West Sacramento.
Recommendation: It is respectfully recommended that the City Council approve the proclamation, officially recognizing October 2024 as Filipino American History Month in West Sacramento.
CONSENT AGENDA
4. Capital Projects
CONSIDERATION OF APPROVAL OF A PROFESSIONAL SERVICES CONTRACT WITH
DEWBERRY FOR GRANT WRITING SERVICES ASSOCIATED WITH THE PORT AREA INFRASTRUCTURE AND COMPLETE STREETS PROJECT (CIP 15046) Objective: The objective of this report is to provide the City Council with sufficient information for approval of a professional services contract with Dewberry for grant writing services associated with the Port Area Infrastructure and Complete Streets Project (CIP 15046).
Recommendation: Staff respectfully recommends that the City Council: (1) Approve a contract for professional services with Dewberry in the amount of $97,456.75 for grant writing services associated with the Port Area Infrastructure and Complete Streets Project; (2) Authorize the City Manager or his designee to execute a Contract for Services with Dewberry in an amount not to exceed $97,456.75; (3) Authorize the City Manager or his designee to execute contract amendments up to 15% ($14,619) of the total value of the contract; and (4) Authorize the City Manager or his designee, to execute non-substantive changes or modifications, including extensions for time with approval from the City Attorney.
5. Economic Development & Housing
CONSIDERATION OF AFFORDABLE HOUSING IN-LIEU FEE AGREEMENT WITH RB CALIFORNIA LAND INVESTMENTS, LLC FOR THE 3895 MARSHALL ROAD SUBDIVISION
PROJECT
Objective: The objective of this report is to facilitate the Council’s consideration of an Affordable Housing In-Lieu Fee Agreement with RB California Land Investments, LLC, for a 9-unit multifamily residential development located at 3895 Marshall Road.
Recommendation: Staff respectfully recommends that the City Council: (1) Find that this proposal is Categorically Exempt from CEQA under the Class 5 (Section 15305 of the CEQA Guidelines) and Class 32 (In-fill Development Projects) Categorical Exemptions as the appropriate level of review under CEQA; (2) Approve the Affordable Housing In-Lieu Fee Agreement with RB California Land Investments, LLC, in substantially the form included as Attachment 1 for the 3895 Marshall Road Subdivision project (Proposed Affordable Housing Agreement); and (3) Authorize the City Manager or designee to execute the Agreement and make non-substantive corrections or modifications with the approval of the City Attorney.
6. Economic Development & Housing
CONSIDERATION OF RESOLUTION 24-106 AUTHORIZING APPLICATION FOR, AND RECEIPT
OF, PROHOUSING INCENTIVE PROGRAM FUNDS
Objective: The objective of this report is to provide the Council with information needed to consider adoption of Resolution 24-106 (Attachment 1) approving an application to the State Department of Housing and Community Development for the Prohousing Incentive Program and other related actions.
Recommendation: Staff respectfully recommends that the City Council: (1) Adopt Resolution 24- 106 approving the submittal of an application for the Prohousing Incentive Program; and (2) Authorize the City Manager, or his designee, to execute and deliver the application and related documents and, if funded, execute a Standard Agreement, all amendments thereto, and any other related documents.
7. Finance
CONSIDERATION AND ADOPTION OF RESOLUTION 24-107 APPROVING THE FINANCING OF CERTAIN FIRE APPARATUS AND DECLARING THE CITY’S INTENT TO REIMBURSE ITSELF
FROM THE PROCEEDS OF DEBT FOR CERTAIN EXPENDITURES
Objective: This report requests approval of a contract with Golden State Fire Apparatus, Inc., to acquire one Type 1 Fire Pumper and approval of City Council Resolution 24-107, which authorizes the lease-purchase financing through a loan from JP Morgan Chase Bank and declares the City’s intent to reimburse itself for certain expenditures made or to be made prior to issuance of the debt in compliance with Internal Revenue Service guidelines for tax-exempt debt.
Recommendation: Staff respectfully recommends that the City Council: (1) 1. Authorize the Finance Director or designee to accept a proposed equipment lease, and to enter into a leasepurchase agreement with JP Morgan Chase Bank to finance the purchase of the fire apparatus and equipment in the amount of $1,168,816.14; and (2) Adopt Resolution 24-107 approving the financing of the Type 1 Fire Pumper and declaring the City’s intent to reimburse itself from the proceeds of debt for certain expenditures.
8. Finance
CONSIDERATION OF RESOLUTION 24-108 APPROVING THE ESCHEATMENT AND
TRANSFER OF UNCLAIMED FUNDS IN ACCORDANCE WITH GOVERNMENT CODE SECTIONS 50050-50057
Objective: The objective of this report is to provide the City Council with sufficient information to approve the escheatment and transfer of unclaimed funds in accordance with California Government Code Sections 50050-50057.
Recommendation: Staff respectfully recommend that the City Council adopt Resolution 24-108 approving the escheatment and transfer of unclaimed funds in accordance with California Government Code Sections 50050-50057.
9. Parks & Recreation
CONSIDERATION OF APPROVAL OF LEASE AGREEMENT WITH JEFFERSON VENTURES
LLC FOR USE OF THE HERITAGE OAKS PARK PREMISES
Objective: The objective of this report is to facilitate City Council consideration of a Lease Agreement with Jefferson Ventures LLC to operate a standalone café at the Heritage Oaks Park.
Recommendation: Staff respectfully recommends that the City Council: (1) Find the approval of a lease agreement with Jefferson Ventures LLC to operate a standalone café at the Heritage Oaks Park is exempt from review under the California Environmental Quality Act (CEQA) pursuant to §15301 (Existing Facilities) of the CEQA Guidelines and find the exemption represents the independent judgment of the City; and (2) Approve and authorize the City Manager or his designee to execute the Lease Agreement with Jefferson Ventures LLC to operate a standalone café at the Heritage Oaks Park, in substantially the form attached to this report, with such changes, insertions, revisions, corrections, or amendments as shall be approved by the City Attorney.
10. Parks & Recreation
CONSIDERATION AND AWARD OF A CONTRACT TO WEST COAST ARBORISTS, INC. FOR
TREE MAINTENANCE SERVICES IN VARIOUS CITY-MAINTAINED PROPERTIES Objective: This report seeks City Council's approval of a contract with West Coast Arborists, Inc for Tree Maintenance Services in the Landscape and Lighting Districts, Community Facility Districts, City Hall, and the Common Area Maintenance Agreement Area.
Recommendation: Staff respectfully recommends that the City Council: (1) Find that Tree Maintenance Services are exempt from CEQA analysis under the Class 1 Categorical Exemption, under California Code of Regulations, Section 15301 and direct staff to file a Notice of Exemption (Attachment 1); (2) Award a professional services contract to West Coast Arborist, Inc., (Attachment 2) in an amount not to exceed $2,388,232.25 for Tree Maintenance Services; (3) Authorize the City Manager, or his designee, to execute a contract with West Coast Arborist, Inc. in the amount of $2,388,232.25; (4) Authorize the City Manager, or his designee, to execute nonsubstantive changes or modifications to the contract with West Coast Arborist, Inc., with approval from the City Attorney; (5) Authorize the City Manager, or his designee, to execute contract amendments up to 15% ($358,234.84) of the value of the contract; and (6) Authorize the City Manager, or his designee, to execute amendments to extend the term of the contract, if necessary.
11. Capital Projects
CONSIDERATION OF ADOPTION OF RESOLUTION 24-109 AMENDING THE CAPITAL
IMPROVEMENT PROGRAM (CIP) BUDGET FOR THE POLICE DEPARTMENT ACCESS CONTROLS SYSTEM UPGRADE (CIP 52077)
Objective: The objective of this report is to provide the City Council with sufficient information to adopt Resolution 24-109 amending the Capital Improvement Budget for the Police Department Access Controls System Upgrade project (CIP 52077) located at 550 Jefferson Blvd.
Recommendation: Staff respectfully recommends that the City Council: (1) Adopt Resolution 24- 109 to amend the Capital Improvement Program Budget for the Police Department Access Controls System Upgrade Project (CIP 52077); and (2) Approve appropriations of $45,000 from the General Facilities Fund (208) to CIP 52077.
12. Public Works
CONSIDERATION OF APPROVAL OF AN ON-CALL LIST OF INDUSTRIAL PAINTERS TO
PROVIDE PAINTING AND COATING RELATED SERVICES
Objective: The objective of this report is to provide the City Council with sufficient information to approve an on-call list of industrial painters to provide as-needed painting and coating services.
Recommendation: Staff respectfully recommends that the City Council: (1) Find that the proposed on-call list of industrial painters to provide as-needed painting and coating services is exempt from California Environmental Quality Act (CEQA) analysis under the Class 1 (Existing Facilities) Categorical Exemption and find that the exemption determination reflects the independent judgment of the City as lead agency under CEQA; (2) Approve the on-call list of Industrial Painters for painting and coating related services for 3 years; and (3) Delegate authority to the City Manager or his designee to extend the on-call list for two (2) 1-year extensions.
13. Public Works
CONSIDERATION OF APPROVAL FOR A CONTRACT WITH GEOSYNTEC CONSULTANTS
FOR THE GEORGE KRISTOFF WATER TREATMENT PLANT SLUDGE POND MONITORING
AND REPORTING SERVICES
Objective: The objective of this report is to provide the City Council with sufficient information to consider for approval a professional services contract with Geosyntec Consultants to provide compliance with the California Regional Water Quality Control Board Waste Water Discharge (WDR) requirements for the George Kristoff Water Treatment Plant (WTP).
Recommendation: Staff respectfully recommends that the City Council: (1) Award a contract for sludge pond monitoring and reporting services to Geosyntec Consultants in the amount of $74,796; (2) Authorize the City Manager or his designee to execute non-substantive changes or modifications to the contract with approval from the City Attorney; (3) Authorize the City Manager or his designee to execute amendments or change orders up to 10% ($7,479) of the contract amount; and (4) Authorize the City Manager or his designee to execute amendments to extend the term of the contract to utilize the two additional one-year term extensions and increase the compensation in accordance with Exhibit A of the contract.
14. City Manager's Office
CONSIDERATION OF UPDATES TO PUBLICLY AVAILABLE PAY SCHEDULE, APPROVAL OF JOB DESCRIPTION AND AUTHORIZED POSITON LIST FOR FISCAL YEAR 2024/2025 AND ADOPT RESOLUTION 24-113 APPROVING RELATED BUDGET ADJUSTMENTS Objective: The purpose of this report is to seek City Council approval for proposed adoption of the Planning Manager job description; updates to the publicly available pay schedule FY 2024/25 and Authorized Position List for FY 2024/25; and adoption Resolution 24-113 approving related budget adjustments.
Recommendation: Staff respectfully recommends that the City Council: (1) Approve the new job classification description for Planning Manager; (2) Approve the amended and updated publicly available pay schedule (Classification Plan) for Fiscal Year 2024/25; (3) Approve the amended and updated Authorized Position List (APL) for Fiscal Year 2024/25; and (4) Adopt Resolution 24-113 approving appropriation amendments for the changes outlined this staff report.
15. City Manager's Office
CONSIDERATION OF APPROVAL OF THE MINUTES OF THE SEPTEMBER 27, 2023, OCTOBER 18, 2023, NOVEMBER 1, 2023, NOVEMBER 15, 2023 AND SEPTEMBER 18, 2024
REGULAR MEETINGS OF THE WEST SACRAMENTO CITY COUNCIL, REDEVELOPMENT
SUCCESSOR AGENCY, AND WEST SACRAMENTO FINANCING AUTHORITY Objective: The objective of this report is to provide the City Council with the draft minutes of the September 27, 2023, October 18, 2023, November 1, 2023, November 15, 2023 and September 18, 2024 Regular Meetings of the West Sacramento City Council, Redevelopment Successor Agency, and West Sacramento Financing Authority.
Recommendation: Staff respectfully recommends that the City Council approve the minutes of the September 27, 2023, October 18, 2023, November 1, 2023, November 15, 2023 and September 18, 2024 Regular Meetings of the West Sacramento City Council, Redevelopment Successor Agency, and West Sacramento Financing Authority.
PUBLIC HEARINGS
16. Community Development
PUBLIC HEARING REGARDING AN APPEAL TO THE PROPOSED YARBROUGH PHASE I VESTING TENTATIVE SUBDIVISION MAP NO. 5224
Objective: The purpose of this item is to facilitate the City Council’s review of an appeal of the Planning Commission’s approval of the proposed Vesting Tentative Subdivision Map (VTSM) No. 5224 that would create 548 parcels for Phase I of Yarbrough Master Plan Development.
Recommendation: Staff respectfully recommends that the City Council: (1) Conduct the public hearing regarding an appeal of the Planning Commission’s approval of the proposed Yarbrough Phase I Vesting Tentative Subdivision Map; and (2) Adopt Resolution 24-119: (a) Finding that, pursuant to Section 15162 of the CEQA Guidelines, no subsequent environmental review is required prior to approval of proposed Vesting Tentative Subdivision Map because the City as lead agency for the Project has determined there is no substantial evidence of a. new significant environmental effects, b. substantial increases in the severity of previously identified environmental effects, or c. new information of substantial importance that would require major changes to the previously certified Yarbough Environmental Impact Report adopted by the City Council on June 18, 2008; (b) Finding that Vesting Tentative Subdivision Map No. 5224 is consistent with the California Environmental Quality Act (CEQA) based on the Environmental Impact Report (EIR) adopted on June 18, 2008, prepared for the Project; and (c) Denying the appeal and confirm the Planning Commission’s approval of Vesting Tentative Subdivision Map No. 5224.
17. Community Development
PUBLIC HEARING AND CONSIDERATION OF FIRST READING OF ORDINANCE 24-11
PERTAINING TO AMENDMENTS TO THE YARBROUGH DEVELOPMENT AGREEMENT Objective: The purpose of this item is to facilitate City Council’s consideration and approval of amendments to the Development Agreement (DA) relative to the Yarbrough Project.
Recommendation: Staff respectfully recommends that the City Council: 1) Conduct the public hearing regarding the proposed amendments to Yarbrough Development Agreement (Amended and Restated Development Agreement); (2) Find that the amendments to the Development Agreement (DA) relative to the Yarbrough Master Plan are consistent with the California Environmental Quality Act (CEQA) based on the Environmental Impact Report (EIR) adopted on June 18, 2008, prepared for the Project and, pursuant to Public resources Code section 21166 and Section 15162 of the CEQA Guidelines, no subsequent environmental review is required prior to approval of proposed amendments to the Yarbrough Development Agreement because the City as lead agency for the Project has determined there is no substantial evidence of (a) new significant environmental effects, (b) substantial increases in the severity of previously identified environmental effects, or (c) new information of substantial importance that would require major changes to the previously certified Yarbough Environmental Impact Report adopted by the City Council on June 18, 2008; and (3) Conduct a first reading, by title and number only, of Ordinance 24-11 (Attachment 2) detailing the amendments to the DA subject to the conditions and findings as identified in the agenda report.
REGULAR AGENDA
18. Community Development
FIRST READING OF ORDINANCE 24-15 REGARDING PROPOSED AMENDMENT TO MUNICIPAL CODE TITLE 17 (ZONING) FOR HOUSING ELEMENT IMPLEMENTATION Objective: The purpose of this item is to request the Council’s consideration of an amendment to Municipal Code Title 17 (Zoning) to achieve compliance with Government Code § 65583.2 and Housing Element Program HE-PR-1.14 regarding by-right approval of projects with at least 20 percent affordable units.
Recommendation: Staff respectfully recommends that the Council: (1) Conduct first reading, by title and number only, of Ordinance 24-15 (Attachment 1) amending Title 17 (Zoning) of the Municipal Code regarding: Chapter 17.09 – Housing Element Carry-over Sites; (2) Find that the amendment to the Housing Element is exempt from environmental review under CEQA pursuant to the Class 5 Categorical Exemption and the common-sense exemption are and that the exemption determination represent the independent judgment of the City; and (3) Inform the audience that the public hearing, second reading and adoption of Ordinance 24-15 is scheduled for November 20, 2024.
19. Economic Development & Housing
CONSIDERATION OF ADOPTION OF SMALL BUSINESS ACCELERATOR PROGRAM Objective: This presentation and report are to provide the City Council with an update on the proposed Small Business Accelerator Program and request consideration of adoption of the Program.
Recommendation: Staff respectfully recommends that the City Council: (1) Approve the Small Business Accelerator Program (SBAP) in substantially the form presented by staff and described below; and (2) Authorize the City Manager or his designee to take all actions necessary to implement the SBAP, including the execution of any agreements in connection with administration of the Program.
GENERAL ADMINISTRATION FUNCTION – PART II
20. COUNCIL COMMUNICATIONS / ASSIGNMENTS
Bikeshare Policy Steering Committee --------------------------------------------Guerrero, Alternate - Early City/County 2x2 ----------------------------------------------------Guerrero/Orozco, Alternate – Sulpizio Hull City/School 2x2 ------------------------------------------------------Guerrero/Sulpizio Hull, Alternate - Alcala Executive Commission to Address Homelessness --------------------Sulpizio Hull, Alternate - Orozco EIFD Public Financing Authority-----------------------------------------------Guerrero, Alcala, Sulpizio Hull League of California Cities --------------------------------------------------- Alcala, Alternate – Sulpizio Hull Local Agency Formation Commission ---------------------------------------------------------------------- Alcala Port District Commission ---------------------------------------------------------Guerrero, Early, Sulpizio Hull Remote Access Network ------------------------------------------------------------------------------------Guerrero River City Regional Stadium Financing Authority------------------------------------------Guerrero, Orozco Sacramento Area Council of Governments (SACOG) ------------------------Guerrero; Alternate - Early Sacramento Regional County Sanitation District Board --------------Orozco; Alternate - Sulpizio Hull West Sacramento Area Flood Control Agency JPA ----------------------------Alcala; Alternate - Orozco Yolo Animal Servies Planning Agency JPA----------------------------Guerrero; Alternate – Sulpizio Hull Yolo County Housing Authority-------------------------------------------------Early, Alternate - Sulpizio Hull Yolo Transportation District -----------------------------------------------------Early, Alternate - Sulpizio Hull Yolo Habitat Conservancy ------------------------------------------------------------------------------Sulpizio Hull Yolo-Solano Air Quality Management District ----------------------------Alcala; Alternate – Sulpizio Hull Yolo Subbasin Sustainable Groundwater Agency-------------------------Sulpizio Hull; Alternate - Early
COUNCIL INTERMEDIARY REPRESENTATIVES
Delta Protection Commission -------------------------------------------------------Vacant; Alternate - Vacant New Hope Community Development Corporation---------------------------------Early; Alternate - Alcala Yolo County Consolidated Redevelopment Successor Agency Oversight Board--------Sulpizio Hull
21. PART II
A. Council Calendar
B. City Manager Report
C. City Attorney Report
D. Staff Direction from City Council Members
E. Future Agenda Item Requests by Council
F. Adjourn
I, Jennifer Cusmir, City Clerk, declare under penalty of perjury that the foregoing agenda for the November 6, 2024 regular and closed session meetings of the West Sacramento City Council, Redevelopment Successor Agency and Financing Authority was posted November 1, 2024 at the rear entrance at City Hall, 1110 West Capitol Avenue, West Sacramento, CA and was available for public review. __________________________________________
Jennifer Cusmir, City Clerk
NOTE: If you challenge the nature of a proposed action in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing.
The agenda and agenda reports are also available on the City’s website at www.cityofwestsacramento.org City Council meetings are broadcast live on Wave Cable Channel 20 and rerun the next day at 12:00 PM and the following Saturday at 6:00 PM.
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