WEST SACRAMENTO CITY COUNCIL AND WEST SACRAMENTO REDEVELOPMENT SUCCESSOR
AGENCY & WEST SACRAMENTO FINANCING AUTHORITY
City Council Regular Meeting
NOVEMBER 20, 2024 AGENDA
Martha Guerrero, Mayor
Dawnté Early, Mayor Pro Tem
Quirina Orozco, Council Member
Norma Alcala, Council Member
Verna Sulpizio Hull, Council Member
Aaron Laurel, City Manager
Jeffrey Mitchell, City Attorney
6:00 PM Closed Session Call to Order
7:00 PM Regular Meeting Call to Order
Pledge of Allegiance
Land Acknowledgment
The meeting will be held at City Hall, City Council Chambers, 1110 West Capitol Avenue, West Sacramento GENERAL ADMINISTRATION FUNCTION – PART I
1. PRESENTATIONS BY THE PUBLIC ON MATTERS NOT ON THE AGENDA WITHIN THE
JURISDICTION OF THE COUNCIL
The Council is prohibited from discussing issues not on the agenda brought to them at this time.
According to State Law (the Brown Act), items must first be noticed on the agenda before any discussion or action.
PRESENTATIONS
2. City Manager's Office
PRESENTATION OF PROCLAMATION RECOGNIZING THE WEST SACRAMENTO GIRLS
SOFTBALL PROGRAM
Objective: The purpose of this proclamation is to recognize the West Sacramento Girls Softball Program.
Recommendation: Staff respectfully recommends that the City Council adopt the proclamation recognizing the West Sacramento Girls Softball (WSGS) program for its positive impact on youth development, community engagement, and promotion of girls’ sports in West Sacramento.
3. City Manager's Office
Anyone wishing to address the Council, or any agenda item, may fill out the Request to Speak card and present it to the City Clerk prior to the completion of staff presentation. Items on the Consent Agenda will be considered in one motion and the Request to Speak card should be turned in prior to the first item on Consent.
PRESENTATION OF PROCLAMATION RECOGNIZING NOVEMBER 2024 AS NATIVE
AMERICAN HERITAGE MONTH
Objective: The purpose of this proclamation is to honor the contributions and sacrifices of Native Americans in the Sacramento region.
Recommendation: Staff respectfully recommends that the City Council adopt a proclamation recognizing November 2024 as Native American Heritage Month.
4. City Manager's Office
PROCLAMATION RECOGNIZING NATIONAL BREAST CANCER AWARENESS MONTH AND
THRIVING PINK
Objective: The purpose of this proclamation is to formally recognize October 2024 as Breast Cancer Awareness month while showing appreciation for the work of non-profit Thriving Pink.
Recommendation: Staff respectfully recommends the City Council adopt a proclamation recognizing October 2024 as National Breast Cancer Awareness Month and honor the organization Thriving Pink for its exceptional support and outreach to breast cancer survivors, including those in the West Sacramento community.
CONSENT AGENDA
5. Capital Projects
CONSIDERATION OF RESOLUTION 24-110 AMENDING THE CAPITAL IMPROVEMENT
PROGRAM (CIP) BUDGET AND APPROVAL OF A CONTRACT AWARD TO ADVANCE DESIGN
CONSULTING, LLC FOR THE COMMUNITY CENTER SOUTH ENTRANCE ENCLOSURE DESIGN PROJECT (CIP 60000)
Objective: The objective of this report is to provide the City Council with sufficient information to adopt Resolution 24-110 approving an amendment to the Capital Improvement Program (CIP) budget and approving a contract award to Advance Design Consulting LLC, for the Community Center – South Entrance Enclosure Design Project.
Recommendation: Staff respectfully recommends that the City Council: (1) Adopt Resolution 24- 110 approving an amendment to the Capital Improvement Program (CIP) budget; (2) Award a Contract for Services with Advance Design Consulting, LLC for $54,400, which includes design services for South and North Entrance Enclosure; (3) Authorize the City Manager, or his designee, to execute contract amendments or change orders up to 20% ($10,880) of the contract amendment value; (4) Authorize the Manager, or his designee, to execute non-substantive changes or modifications, including time extensions, to the contract with Advance Design Consulting, LLC with the approval from the City Attorney; and (5) Authorize the City Manager, or his designee, to execute amendments to extend the term of the contract, if necessary.
6. Capital Projects
CONSIDERATION OF CONTRACT TO THE PUBLIC RESTROOM COMPANY FOR THE
PURCHASE AND INSTALLATION OF NEW PRE-MANUFACTURED RESTROOM FOR WESTACRE PARK RENOVATION AND EXPANSION PROJECT (CIP 62155) Objective: The purpose of this report is to provide the City Council with sufficient information to award a contract to the Public Restroom Company for the purchase and installation of a new restroom building for the Westacre Park Renovation and Expansion Project (CIP 62155).
Recommendation: Staff respectfully recommends that the City Council: (1) Approve and authorize the City Manager, or his designee, to execute a contract for services with the Public Restroom Company for the purchase, delivery and installation of a new pre-manufactured restroom building, in an amount not to exceed $424,734; (2) Authorize the City Manager to execute non-substantive changes or modifications to the contract with the Public Restroom Company, with the approval of the City Attorney; and (3) Authorize the City Manager, or his designee, to issue contract change orders up to 10% of the contract amount, not to exceed $42,474.
7. Capital Projects
CONSIDERATION OF RESOLUTION 24-112 REGARDING THE EMERGENCY CONTRACT
WITH ACCO ENGINEERED SYSTEMS, INC FOR THE COMMUNITY CENTER HVAC PROJECT (CIP 52083)
Objective: The objective of this report is to provide the City Council with sufficient information to adopt Resolution 24-112 regarding Change Order 1 to the Emergency Contract with Acco Systems Inc for the Community Center HVAC System Repair Project occurring at the Community Center located at 1075 West Capitol Avenue.
Recommendation: Staff respectfully recommends that the City Council: (1) Approve change order 1 to the construction contract with Acco Engineered Systems Inc. in the amount of $60,482 for the Community Center Emergency HVAC Project; (2) Authorize the City Manager, or his designee, to execute contract amendments or change orders up to 20% ($12,096) of the contract amendment value; (3) Authorize the City Manager, or his designee, to execute non-substantive changes or modifications to the construction contract, with approval from the City Attorney; and (4) Adopt, by a minimum four-fifths vote of the Council, Resolution 24-112, regarding the Emergency Contract with Acco Systems, Inc for the Community Center HVAC Repair Project.
8. Capital Projects
CONSIDERATION OF PROFESSIONAL SERVICES CONTRACT WITH WEST YOST ASSOCIATES FOR CONSTRUCTION MANAGEMENT SERVICES IN THE AMOUNT OF $459,828
FOR THE SOUTH SEWER LIFT STATION REHABILITATION/REPLACEMENT PROJECT (CIP 32002)
Objective: The objective of this report is to provide the City Council with sufficient information to approve a professional services contract with West Yost Associates for the South Sewer Lift Station Rehabilitation/Replacement Project (CIP 32002).
Recommendation: Staff respectfully recommends that the City Council: (1) Find that the contract with West Yost Associates for the South Sewer Lift Station Rehabilitation/Replacement Project (CIP 32002) is exempt from environmental review under California Environmental Quality Act Title 14, Chapter 3, Article 19 pursuant to the Section 15301, Class 1 Categorical Exemption; (2) Approve a professional services contract with West Yost Associates for Construction Management Services for the South Sewer Lift Station Rehabilitation/Replacement Project; (3) Authorize the City Manager, or his designee, to execute a professional services contract with West Yost Associates for an amount not to exceed $459,828; (4) Authorize the City Manager, or his designee, to execute non-substantive changes or modifications to the professional services contract, with approval from the City Attorney; (5) Authorize the City Manager, or his designee, to make contract amendments up to $46,000; and (6) Delegate authority to the City Manager, or his designee, to execute amendments to extend the term of the contract, if necessary.
9. Capital Projects
CONSIDERATION OF AWARD OF CONTRACT TO MAXIMUS DEVELOPMENT INC. FOR THE
CONSTRUCTION AND RENOVATION OF THE HOMELESS EMERGENCY HOUSING FACILITY IMPROVEMENTS PROJECT (CIP 51047)
Objective: The objective of this report is to provide the City Council with sufficient information to approve a contract award to Maximus Development Inc for the repair and renovation of the former El Tejon and Pick Wick motels for homeless emergency housing.
Recommendation: Staff respectfully recommends that the City Council: (1) Find that Homeless Emergency Housing Facility Improvements Project (CIP 51047) is exempt from review under California Environmental Quality Act (CEQA) pursuant to the Class 1 (Existing Facilities) Categorical Exemption under California Code of Regulations, Title 14, Division 6 Chapter 3 (“CEQA Guidelines”), Section 15301 and find that the determination represents the independent judgement of the City; (2) Award a construction contract to Maximus Development Inc. for the Homeless Emergency Housing Facility Improvements Project, which includes construction and renovation of the former El Tejon and Pick Wick motels; (3) Authorize the City Manager, or his designee, to execute a contract with Maximus Development Inc. in an amount not to exceed $544,000; (4) Authorize the City Manager, or his designee, to execute non-substantive changes or modifications, including time extensions, to the contract with Maximus Development Inc. with the approval from the City Attorney; (5) Authorize the City Manager, or his designee, to execute contract amendments up to 30% ($163,200) of the value of the contract; and (6) Approve Resolution 24-125 appropriating BHBH grant funds received from Yolo County to this project.
10. Community Development
CONSIDERATION OF SECOND READING AND ADOPTION OF ORDINANCE 24-11
PERTAINING TO AMENDMENTS TO THE YARBROUGH DEVELOPMENT AGREEMENT Objective: The objective of this report is for City Council to adopt Ordinance 24-11 to effectuate amendments to the Development Agreement (Amended and Restated Development Agreement) relative to the Yarbrough Project.
Recommendation: Staff respectfully recommends that the City Council: (1) 1. Find that adoption of Ordinance 24-11 and approval of the amendments to the Development Agreement (DA) relative to the Yarbrough Master Plan are consistent with the California Environmental Quality Act (CEQA) based on the Environmental Impact Report (EIR) adopted on June 18, 2008, prepared for the Project and, pursuant to Public Resources Code Section 21166 and Section 15162 of the CEQA Guidelines, no subsequent environmental review is required prior to approval of proposed amendments to the Yarbrough Development Agreement because the City as lead agency for the Project has determined there is no substantial evidence of (a) new significant environmental effects, (b) substantial increases in the severity of previously identified environmental effects, or (c) new information of substantial importance that would require major changes to the previously certified Yarbrough Environmental Impact Report adopted by the City Council on June 18, 2008; and (2) Waive second reading and adopt of Ordinance 24-11 detailing the amendments to the DA subject to the conditions and findings as identified in the agenda report.
11. Community Development
CONSIDERATION OF RESOLUTION 24-118, ANNOUNCING THE CITY’S INTENTION TO VACATE PUBLIC RIGHT-OF-WAY, KNOWN AS MIDDLE AVENUE, LOCATED AT 600 SUTTER STREET
Objective: The purpose of this item is to declare the City’s intent to vacate public right-of-way, known as Middle Avenue, located at 600 Sutter Street.
Recommendation: Staff respectfully recommends that City Council adopt Resolution 24-118 declaring the City’s intent to vacate public right-of-way, known as Middle Avenue, located at 600 Sutter Street and setting a public hearing for January 15, 2025 for the proposed vacation.
12. Economic Development & Housing
CONSIDERATION OF FIRST READING OF ORDINANCE 24-17 AMENDING CHAPTERS 9 AND 12 AND REPEALING AND READOPTING TITLE 10 OF THE WEST SACRAMENTO MUNICIPAL
CODE RELATED TO TRAFFIC AND PARKING
Objective: The purpose of this report is to introduce Ordinance 24-17, amending Chapters 9.28 and 12.12 of the Municipal Code and repealing and readopting Title 10 of Municipal Code, to allow for improved planning, design, regulation and enforcement of traffic and parking activities.
Recommendation: Staff respectfully recommends that the City Council: (1) Waive the first reading and read by title and number only Ordinance 24-17, amending Chapters 9.28 and 12.12 of the Municipal Code and repealing and readopting Title 10 of the Municipal Code related to traffic and parking; and (2) Inform the audience that the second reading and adoption of Ordinance 24-17 is tentatively scheduled for December 4, 2024.
13. Finance
CONSIDERATION OF THE TREASURER’S QUARTERLY FINANCIAL REPORT ON THE CITY’S INVESTMENT PORTFOLIO FOR THE PERIOD ENDING JUNE 30, 2024 Objective: The purpose of this report is to provide the City Council with the treasurer’s quarterly report on the City’s investment portfolio for the quarter ending June 30, 2024 as outlined by the Government Code 53646(b) (1).
Recommendation: Staff respectfully recommends that the City Council receive and file the Treasurer’s Quarterly Financial Report on the City’s investment portfolio for the period ending June 30, 2024.
14. Public Works
CONSIDERATION OF AWARD OF CONTRACT TO INTEGRATED POWER SYSTEM FOR THE
PURCHASE AND INSTALLATION OF FIVE VARIABLE FREQUENCY DRIVES Objective: The objective of this report is to provide sufficient information to the City Council to approve the award of a contract to Integrated Power System for the purchase and installation of five Variable Frequency Drives (VFD’s).
Recommendation: Staff respectfully recommends that the City Council: (1) Find that the purchase and installation of five Variable Frequency Drives is exempt from CEQA pursuant to the Class 1 Categorical Exemption under California Code of Regulations, Title 14, Division 6, Chapter 3 (“CEQA Guidelines”), Sections 15301, and find that the determination represents the independent judgment of the City; (2) Authorize the use of CIP 22065 for Water Treatment Plant VFD Replacement to purchase five VFD’s from Integrated Power System; (3) Approve the contract with Integrated Power System for the purchase and installation of five Variable Frequency Drives; (4) Authorize the City Manager, or his designee, to execute a contract with Integrated Power System in an amount not to exceed $182,000.00; (5) Authorize the City Manager, or his designee, to execute non-substantive changes and modifications, with approval from the City Attorney; and (6) Authorize the City Manager, or his designee, to execute amendments to extend the term of the contract.
15. Public Works
CONSIDERATION OF AWARD OF A CONTRACT WITH RENTOKIL NORTH AMERICA, INC. DBA
TARGET SPECIALTY PRODUCTS FOR CHEMICALS, PESTICIDES, FERTILIZERS, AND
ASSOCIATED TRAINING FOR CITY DEPARTMENTS
Objective: The purpose of this report is to provide the City Council with sufficient information to consider for approval a professional services contract with Target Specialty Products for chemicals, pesticides, fertilizers, and associated training for City Departments.
Recommendation: Staff respectfully recommends that the City Council: (1) Find that the contract with Target Specialty Products for chemicals, pesticides, fertilizers, and associated training for City Departments is exempt from environmental review under California Environmental Quality Act Title 14, Chapter 3, Article 19 pursuant to the Section 15301, Class 1 Categorical Exemption; (2) Award a contract for chemicals, pesticides, fertilizers, and associated training for City Departments to Rentokil North America, Inc. dba Target Specialty Products; (3) Authorize the City Manager or his designee to execute the contract and make non-substantive changes or modifications to the Contract for Services with approval from the City Attorney; (4) Authorize the City Manager or his designee to execute amendments or change orders up to 10% of the contract amount; and (5) Authorize the City Manager or his designee to execute amendments to extend the term of the contract.
16. City Manager's Office
CONSIDERATION OF RESOLUTION 24-111 SETTING THE TIME AND DATE FOR THE 2025/26
REGULAR MEETINGS OF THE CITY COUNCIL
Objective: The objective of this report is to seek Council approval of the City Council meetings scheduled for February 1, 2025 through January 31, 2026.
Recommendation: It is respectfully recommended that the City Council adopt Resolution 24-111 setting the time and date for City Council meetings commencing February 1, 2025 through January 31, 2026.
PUBLIC HEARINGS
17. Community Development
PUBLIC HEARING, SECOND READING AND CONSIDERATION OF ADOPTION OF ORDINANCE 24-15 REGARDING PROPOSED AMENDMENT TO MUNICIPAL CODE TITLE 17 (ZONING) FOR HOUSING ELEMENT IMPLEMENTATION
Objective: The purpose of this item is to request the Council’s consideration of an amendment to Municipal Code Title 17 (Zoning) to achieve compliance with Government Code § 65583.2 and Housing Element Program HE-PR-1.14 regarding by-right approval of projects with at least 20 percent affordable units.
Recommendation: Staff respectfully recommends that the Council: (1) Conduct the Public Hearing; (2) Find that the amendment to Municipal Code Title 17 (Zoning) to achieve compliance with Government Code §65583.2 and Housing Element Program HE-PR-1.14 is exempt from environmental review under the California Environmental Quality Act (CEQA) pursuant to the Class 5 Categorical Exemption under §15601(b)(3) (common-sense exemption) and §15305 (minor alterations in land use limitations in an area with an average slope less than 20%) and find that the exemptions represent the independent judgment of the City; and (3) Waive second reading and adopt Ordinance 24-15 amending Title 17 (Zoning) of the Municipal Code regarding: Chapter 17.09 – Housing Element Carry-over Sites.
REGULAR AGENDA
NONE.
GENERAL ADMINISTRATION FUNCTION – PART II
18. COUNCIL COMMUNICATIONS / ASSIGNMENTS
Bikeshare Policy Steering Committee --------------------------------------------Guerrero, Alternate - Early City/County 2x2 ----------------------------------------------------Guerrero/Orozco, Alternate – Sulpizio Hull City/School 2x2 ------------------------------------------------------Guerrero/Sulpizio Hull, Alternate - Alcala Executive Commission to Address Homelessness --------------------Sulpizio Hull, Alternate - Orozco EIFD Public Financing Authority-----------------------------------------------Guerrero, Alcala, Sulpizio Hull League of California Cities --------------------------------------------------- Alcala, Alternate – Sulpizio Hull Local Agency Formation Commission ---------------------------------------------------------------------- Alcala Port District Commission ---------------------------------------------------------Guerrero, Early, Sulpizio Hull Remote Access Network ------------------------------------------------------------------------------------Guerrero River City Regional Stadium Financing Authority------------------------------------------Guerrero, Orozco Sacramento Area Council of Governments (SACOG) ------------------------Guerrero; Alternate - Early Sacramento Regional County Sanitation District Board --------------Orozco; Alternate - Sulpizio Hull West Sacramento Area Flood Control Agency JPA ----------------------------Alcala; Alternate - Orozco Yolo Animal Servies Planning Agency JPA----------------------------Guerrero; Alternate – Sulpizio Hull Yolo County Housing Authority-------------------------------------------------Early, Alternate - Sulpizio Hull Yolo Transportation District -----------------------------------------------------Early, Alternate - Sulpizio Hull Yolo Habitat Conservancy ------------------------------------------------------------------------------Sulpizio Hull Yolo-Solano Air Quality Management District ----------------------------Alcala; Alternate – Sulpizio Hull Yolo Subbasin Sustainable Groundwater Agency-------------------------Sulpizio Hull; Alternate - Early
COUNCIL INTERMEDIARY REPRESENTATIVES
Delta Protection Commission -------------------------------------------------------Vacant; Alternate - Vacant New Hope Community Development Corporation---------------------------------Early; Alternate - Alcala Yolo County Consolidated Redevelopment Successor Agency Oversight Board--------Sulpizio Hull
19. PART II
A. Council Calendar
B. City Manager Report
C. City Attorney Report
D. Staff Direction from City Council Members
E. Future Agenda Item Requests by Council
F. Adjourn
I, Jennifer Cusmir, City Clerk, declare under penalty of perjury that the foregoing agenda for the November 20, 2024 regular and closed session meetings of the West Sacramento City Council, Redevelopment Successor Agency and Financing Authority was posted November 15, 2024 at the rear entrance at City Hall, 1110 West Capitol Avenue, West Sacramento, CA and was available for public review. __________________________________________
Jennifer Cusmir, City Clerk
NOTE: If you challenge the nature of a proposed action in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing.
The agenda and agenda reports are also available on the City’s website at www.cityofwestsacramento.org City Council meetings are broadcast live on Wave Cable Channel 20 and rerun the next day at 12:00 PM and the following Saturday at 6:00 PM.
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