Agenda packet — West Sacramento City Council, April 30, 2025 (part 2 of 4)

change Lessee's obligations hereunder, Lessee agrees to make such reasonable non-monetary modifications to this Lease as may be reasonably required by a Lender in connection with the obtaining of normal financing or refinancing of the Premises.

48. Waiver of Jury Trial. THE PARTIES HEREBY WAIVE THEIR RESPECTIVE RIGHTS TO TRIAL BY JURY IN ANY ACTION OR PROCEEDING INVOLVING THE PROPERTY OR ARISING OUT OF THIS AGREEMENT.

49. Arbitration of Disputes. An Addendum requiring the Arbitration of all disputes between the Parties and/or Brokers arising out of this Lease is is not attached to this Lease.

50. Accessibility; Americans with Disabilities Act.
(a) The Premises:
have not undergone an inspection by a Certified Access Specialist (CASp). Note: A Certified Access Specialist (CASp) can inspect the subject premises and determine whether the subject premises comply with all of the applicable construction-related accessibility standards under state law. Although state law does not require a CASp inspection of the subject premises, the commercial property owner or lessor may not prohibit the lessee or tenant from obtaining a CASp inspection of the subject premises for the occupancy or potential occupancy of the lessee or tenant, if requested by the lessee or tenant. The parties shall mutually agree on the arrangements for the time and manner of the CASp inspection, the payment of the fee for the CASp inspection, and the cost of making any repairs necessary to correct violations of construction-related accessibility standards within the premises. have undergone an inspection by a Certified Access Specialist (CASp) and it was determined that the Premises met all applicable construction-related accessibility standards pursuant to California Civil Code §55.51 et seq. Lessee acknowledges that it received a copy of the inspection report at least 48 hours prior to executing this Lease and agrees to keep such report confidential.
have undergone an inspection by a Certified Access Specialist (CASp) and it was determined that the Premises did not meet all applicable construction-related accessibility standards pursuant to California Civil Code §55.51 et seq. Lessee acknowledges that it received a copy of the inspection report at least 48 hours prior to executing this Lease and agrees to keep such report confidential except as necessary to complete repairs and corrections of violations of construction related accessibility standards.

In the event that the Premises have been issued an inspection report by a CASp the Lessor shall provide a copy of the disability access inspection certificate to Lessee within 7 days of the execution of this Lease.
(b) Since compliance with the Americans with Disabilities Act (ADA) and other state and local accessibility statutes are dependent upon Lessee's specific use of the Premises, Lessor makes no warranty or representation as to whether or not the Premises comply with ADA or any similar legislation. In the event that Lessee's use of the Premises requires modifications or additions to the Premises in order to be in compliance with ADA or other accessibility statutes, Lessee agrees to make any such necessary modifications and/or additions at Lessee's expense.

LESSOR AND LESSEE HAVE CAREFULLY READ AND REVIEWED THIS LEASE AND EACH TERM AND PROVISION CONTAINED HEREIN, AND BY THE EXECUTION OF THIS LEASE SHOW THEIR INFORMED AND VOLUNTARY CONSENT THERETO. THE PARTIES HEREBY AGREE THAT, AT THE TIME THIS LEASE IS EXECUTED, THE TERMS OF THIS LEASE ARE COMMERCIALLY REASONABLE AND EFFECTUATE THE INTENT AND PURPOSE OF LESSOR AND LESSEE WITH RESPECT TO THE PREMISES.

ATTENTION: NO REPRESENTATION OR RECOMMENDATION IS MADE BY AIR CRE OR BY ANY BROKER AS TO THE LEGAL SUFFICIENCY, LEGAL EFFECT, OR TAX CONSEQUENCES OF THIS LEASE OR THE TRANSACTION TO WHICH IT RELATES. THE PARTIES ARE URGED TO:

1. SEEK ADVICE OF COUNSEL AS TO THE LEGAL AND TAX CONSEQUENCES OF THIS LEASE.

2. RETAIN APPROPRIATE CONSULTANTS TO REVIEW AND INVESTIGATE THE CONDITION OF THE PREMISES. SAID INVESTIGATION SHOULD INCLUDE BUT NOT BE LIMITED TO: THE POSSIBLE PRESENCE OF HAZARDOUS SUBSTANCES, THE ZONING OF THE PREMISES, THE CONDITION AND THE SUITABILITY OF THE PREMISES FOR LESSEE'S INTENDED USE.

WARNING: IF THE PREMISES ARE LOCATED IN A STATE OTHER THAN CALIFORNIA, CERTAIN PROVISIONS OF THE LEASE MAY NEED TO BE REVISED TO COMPLY WITH THE LAWS OF THE STATE IN WHICH THE PREMISES ARE LOCATED.

The parties hereto have executed this Lease at the place and on the dates specified above their respective signatures.

Executed at:

On:

By LESSOR:

City of West Sacramento
By:

Name Printed: Amanda Berlin
Title: Assistant City Manager
Phone: 916-617-4512
Fax:

Email: [email protected]
By:

Name Printed:

Title:

Phone:

Fax:

Email:
________
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© 2019 AIR CRE. All Rights Reserved.

LG-15.23, Revised 10-22-2020
Executed at:

On:

By LESSEE:

Security Paving Company, Inc.

By:

Name Printed: Brian Algren
Title: SVP, Northern Division
Phone: (530) 402-1857
Fax:

Email: [email protected]
By:

Name Printed:

Title:

Phone:

Fax:

Email:
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© 2019 AIR CRE. All Rights Reserved. Last Edited: 4/10/2025 1:55 PM LG-15.23, Revised 10-22-2020 Page 15 of 15
Address:

Federal ID No.:

Address:

Federal ID No.:

BROKER
MBS Realty dba The Vollman Company
Attn: Dan Mincher, CCIM
Title:

Address:

Phone:

Fax:

Email:

Federal ID No.:

Broker DRE License #: 02091276
Agent DRE License #: 01703483
BROKER
MBS Realty dba The Vollman Company
Attn: Dan Mincher, CCIM
Title:

Address:

Phone:

Fax:

Email:

Federal ID No.:

Broker DRE License #: 02091276
Agent DRE License #: 01703483
AIR CRE * https://www.aircre.com * 213-687-8777 * [email protected] NOTICE: No part of these works may be reproduced in any form without permission in writing. 58 ________ ________
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© 2017 AIR CRE. All Rights Reserved. Last Edited: 4/10/2025 1:55 PM ADD-1.03, Revised 10-22-2020 Page 1 of 1

ADDENDUM TO LEASE
Date: April 10, 2025
By and Between
Lessor: City of West Sacramento
Lessee: Security Paving Company, Inc.

Property Address: 2090 Lock Drive, West Sacramento 95605 (street address, city,state, zip)
Paragraph:

51. RIGHT OF USE: Lessor and Lessee agree that Lessee is leasing the area of the parcel west of the drive leading to the work boat crane, which does not include the fenced and paved area at the west side of the parcel dedicated to the west lock control building. Total leased area is approximately 1.9 acres. The entire area north of the driveway contains an underground gas pipeline and may not be used for, parking, storage, operations, or any other purpose. The leased area is shown outlined in green on the attached aerial map.

52.OPTION TO EXTEND: Lessee, under the terms of paragraph 39 of this Lease and with approval of the Lessor, shall have 1 option to renew/extend this Lease with rate, term and conditions to be negotiated between Lessor and Lessee no less than 90 prior to Lease expiration.

53. MOVE OUT CONDITION: Lessee shall remove any and all improvements, personal property, and structures including but not limited to yard fill, paving or gravel introduced upon the property during their occupancy prior to termination of the Lease. Lessee shall remove any spills or oil stains from the storage of any vehicles on the property prior to termination of the Lease.

54.PROPERTY TAXES. Although there will be no real property taxes assessed against the Premises because Lessor is a public agency, there may be possessory interest taxes imposed on Tenant’s possession or right to possession to the Premises under Revenue and Taxation Code section 107.6. In such an event, Tenant shall pay all possessory interest taxes and assessments on or before the date on which they are due as well as any other special assessments or taxes imposed on the Premises during the course of this Lease.

In the event of any conflict between the provisions of this Addendum and the printed provisions of the Lease, this Addendum shall control.

AIR CRE * https://www.aircre.com * 213-687-8777 * [email protected] NOTICE: No part of these works may be reproduced in any form without permission in writing. 59 ________ ________
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© 2019 AIR CRE. All Rights Reserved. Last Edited: 4/10/2025 1:55 PM AD-3.11, Revised 12-31-2024 Page 1 of 4

DISCLOSURE REGARDING REAL ESTATE AGENCY RELATIONSHIP
(As required by the Civil Code)
When you enter into a discussion with a real estate agent regarding a real estate transaction, you should from the outset understand what type of agency relationship or representation you wish to have with the agent in the transaction.

SELLER'S AGENT
A Seller's agent under a listing agreement with the Seller acts as the agent for the Seller only. A Seller's agent or a subagent of that agent has the following affirmative obligations:

To the Seller: A fiduciary duty of utmost care, integrity, honesty and loyalty in dealings with the Seller.

To the Buyer and the Seller:
(a) Diligent exercise of reasonable skill and care in performance of the agent's duties. (b) A duty of honest and fair dealing and good faith.
(c) A duty to disclose all facts known to the agent materially affecting the value or desirability of the property that are not known to, or within the diligent attention and observation of, the parties.

An agent is not obligated to reveal to either party any confidential information obtained from the other party that does not involve the affirmative duties set forth above.

BUYER'S AGENT
A Buyer's agent can, with a Buyer's consent, agree to act as agent for the Buyer only. This includes a Buyer's agent under a buyer-broker representation agreement with the Buyer. In these situations, the agent is not the Seller's agent, even if by agreement the agent may receive compensation for services rendered, either in full or in part from the Seller. An agent acting only for a Buyer has the following affirmative obligations:

To the Buyer: A fiduciary duty of utmost care, integrity, honesty and loyalty in dealings with the Buyer.

An agent is not obligated to reveal to either party any confidential information obtained from the other party that does not involve the affirmative duties set forth above.

AGENT REPRESENTING BOTH SELLER AND BUYER
A real estate agent, either acting directly or through one or more salesperson and broker associates, can legally be the agent of both the Seller and the Buyer in a transaction, but only with the knowledge and consent of both the Seller and the Buyer.

In a dual agency situation, the agent has the following affirmative obligations to both the Seller and the Buyer:
(a) A fiduciary duty of utmost care, integrity, honesty and loyalty in the dealings with either the Seller or the Buyer. (b) Other duties to the Seller and the Buyer as stated above in their respective sections.

In representing both Seller and Buyer, a dual agent may not, without the express permission of the respective party, disclose to the other party confidential information, including, but not limited to, facts relating to either the Buyer's or Seller's financial position, motivations, bargaining position, or other personal information that may impact price, including the Seller's willingness to accept a price less than the listing price or the Buyer's willingness to pay a price greater than the price offered.

SELLER AND BUYER RESPONSIBILITIES
Either the purchase agreement or a separate document will contain a confirmation of which agent is representing you and whether that agent is representing you exclusively in the transaction or acting as a dual agent. Please pay attention to that confirmation to make sure it accurately reflects your understanding of your agent's role. The above duties of the agent in a real estate transaction do not relieve a Seller or Buyer from the responsibility to protect their own interests. You should carefully read all agreements to assure that they adequately express your understanding of the transaction. A real estate agent is a person qualified to advise about real estate. If legal or tax advice is desired, consult a competent professional. If you are a Buyer, you have the duty to exercise reasonable care to protect yourself, including as to those facts about the property which are known to you or within your diligent attention and observation. Both Sellers and Buyers should strongly consider obtaining tax advice from a competent professional because the federal and state tax consequences of a transaction can be complex and subject to change.

Throughout your real property transaction you may receive more than one disclosure form, depending upon the number of agents assisting in the transaction. The law requires each agent with whom you have more than a casual relationship to present you with this disclosure form. You should read its contents each time it is presented to you, considering the relationship between you and the real estate agent in your specific transaction. This disclosure form includes the provisions of Sections 2079.13 to 2079.24, inclusive, of the Civil Code set forth on page 2. Read it carefully. I/WE ACKNOWLEDGE RECEIPT OF A COPY OF THIS DISCLOSURE AND THE PORTIONS OF THE CIVIL CODE PRINTED ON THE BACK (OR A SEPARATE PAGE).

Buyer Seller Lessor Lessee Date:

Agent: MBS Realty dba The Vollman Company DRE Lic. #: 02091276 Real Estate Broker (Firm)
By: DRE Lic. #: 01703483 Date:
(Salesperson or Broker-Associate)
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© 2019 AIR CRE. All Rights Reserved. Last Edited: 4/10/2025 1:55 PM AD-3.11, Revised 12-31-2024 Page 2 of 4
THIS FORM HAS BEEN PREPARED BY AIR CRE. NO REPRESENTATION IS MADE AS TO THE LEGAL VALIDITY OR ADEQUACY OF THIS FORM FOR ANY SPECIFIC TRANSACTION. PLEASE SEEK LEGAL COUNSEL AS TO THE APPROPRIATENESS OF THIS FORM.

AIR CRE * https://www.aircre.com * 213-687-8777 * [email protected] NOTICE: No part of these works may be reproduced in any form without permission in writing. 61 ________ ________
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© 2019 AIR CRE. All Rights Reserved. Last Edited: 4/10/2025 1:55 PM AD-3.11, Revised 12-31-2024 Page 3 of 4

DISCLOSURE REGARDING REAL ESTATE AGENCY RELATIONSHIP
CIVIL CODE SECTIONS 2079.13 THROUGH 2079.24 (2079.16 APPEARS ON THE FRONT) 2079.13. As used in thissection and Sections 2079.7 and 2079.14 to 2079.24, inclusive, the following terms have the following meanings:
(a) “Agent” means a person acting under provisions of Title 9 (commencing with Section 2295) in a real property transaction, and includes a person who is licensed as a real estate broker under Chapter 3 (commencing with Section 10130) of Part 1 of Division 4 of the Business and Professions Code, and under whose license a listing is executed or an offer to purchase is obtained. The agent in the real property transaction bears responsibility for that agent's salespersons or broker associates who perform as agents of the agent. When a salesperson or broker associate owes a duty to any principal, or to any buyer or seller who is not a principal, in a real property transaction, that duty is equivalent to the duty owed to that party by the broker for whom the salesperson or broker associate functions. (b) “Buyer” means a transferee in a real property transaction, and includes a person who executes an offer to purchase real property from a seller through an agent, or who seeks the services of an agent in more than a casual, transitory, or preliminary manner, with the object of entering into a real property transaction. “Buyer” includes vendee or lessee of real property. (c) “Commercial real property” means all real property in the state, except (1) single-family residential real property, (2) dwelling units made subject to Chapter 2 (commencing with Section 1940) of Title 5, (3) a mobile home, as defined in Section 798.3, (4) vacant land, or (5) a recreational vehicle, as defined in Section 799.29. (d) “Dual agent” means an agent acting, either directly or through a salesperson or broker associate, as agent for both the seller and the buyer in a real property transaction. (e) “Listing agreement” means a written contract between a seller of real property and an agent, by which the agent has been authorized to sell the real property or to find or obtain a buyer, including rendering other servicesfor which a real estate license isrequired to the seller pursuant to the terms of the agreement. (f) “Seller's agent” means a person who has obtained a listing of real property to act as an agent for compensation. (g) “Listing price” is the amount expressed in dollars specified in the listing for which the seller is willing to sell the real property through the seller's agent. (h) “Offering price” is the amount expressed in dollars specified in an offer to purchase for which the buyer is willing to buy the real property. (i) “Offer to purchase” means a written contract executed by a buyer acting through a buyer's agent that becomes the contract for the sale of the real property upon acceptance by the seller. (j) “Real property” means any estate specified by subdivision (1) or (2) of Section 761 in property, and includes (1) single-family residential property, (2) multi-unit residential property with more than four dwelling units, (3) commercial real property, (4) vacant land, (5) a ground lease coupled with improvements, or (6) a manufactured home as defined in Section 18007 of the Health and Safety Code, or a mobile home as defined in Section 18008 of the Health and Safety Code, when offered for sale or sold through an agent pursuant to the authority contained in Section 10131.6 of the Business and Professions Code. (k) “Real property transaction” means a transaction for the sale of real property in which an agent is retained by a buyer, seller, or both a buyer and seller to act in that transaction, and includes a listing or an offer to purchase. (l) “Single-family residential property” or “single-family residential real property” means any of the following: (1) Real property improved with one to four dwelling units, including a leasehold exceeding one year's duration. (2) A unit in a residential stock cooperative, condominium, or planned unit development. (3) A mobilehome or manufactured home when offered forsale orsold through a real estate broker pursuant to Section 10131.6 of the Business and Professions Code. (m) “Sell,” “sale,” or “sold” refersto a transaction for the transfer of real property from the seller to the buyer and includes exchanges of real property between the seller and buyer, transactions for the creation of a real property sales contract within the meaning of Section 2985, and transactions for the creation of a leasehold exceeding one year's duration. (n) “Seller” meansthe transferor in a real property transaction and includes an owner who lists real property with an agent, whether or not a transfer results, or who receives an offer to purchase real property of which they are the owner from an agent on behalf of another. “Seller” includes both a vendor and a lessor of real property. (o) “Buyer's agent” means an agent who represents a buyer in a real property transaction. (p) “buyer-broker representation agreement” means a written contract between a buyer of real property and a buyer's agent by which the buyer's agent has been authorized by the buyer to provide services set forth in subdivision (a) of Section 10131 of the Business and Professions Code for or on behalf of the buyer for which a real estate license is required pursuant to the terms of the contract.
2079.14. (a) A copy of the disclosure form specified in Section 2079.16 shall be provided in a real property transaction as follows: (1) The seller's agent, if any, shall provide the disclosure form to the seller before entering into the listing agreement. (2) The buyer's agent shall provide the disclosure form to the buyer as soon as practicable before execution of a buyer-broker representation agreement and execution of the buyer's offer to purchase. If the offer to purchase is not prepared by the buyer's agent, the buyer's agent shall present the disclosure form to the buyer not later than the next business day after receiving the offer to purchase from the buyer. (b) The agent providing the disclosure form specified in Section 2079.16 shall obtain a signed acknowledgment of receipt from the buyer or seller except as provided in Section 2079.15.
2079.15. In any circumstance in which the seller or buyer refuses to sign an acknowledgment of receipt pursuant to Section 2079.14, the agent shall set forth, sign, and date a written declaration of the facts of the refusal. 2079.16 Reproduced on Page 1 of this AD form.
2079.17(a) As soon as practicable, the buyer's agent shall disclose to the buyer and seller whether the agent is acting in the real property transaction as the buyer's agent, or as a dual agent representing both the buyer and the seller. This relationship shall be confirmed in the contract to purchase and sell real property or in a separate writing executed or acknowledged by the seller, the buyer, and the buyer's agent prior to or coincident with execution of that contract by the buyer and the seller, respectively. (b) As soon as practicable, the seller's agent shall disclose to the seller whether the seller's agent is acting in the real property transaction as the seller's agent, or as a dual agent representing both the buyer and seller. This relationship shall be confirmed in the contract to purchase and sell real property or in a separate writing executed or acknowledged by the seller and the seller's agent prior to or coincident with the execution of that contract by the seller. (C) CONFIRMATION: The following agency relationships are confirmed for thistransaction.

Seller's Brokerage Firm DO NOT COMPLETE, SAMPLE ONLY License Number Is the broker of (check one): o the seller; or o both the buyer and seller. (dual agent) Seller's Agent DO NOT COMPLETE, SAMPLE ONLY License Number Is (check one): o the Seller's Agent. (salesperson or broker associate); or o both the Buyer's Agent and the Seller's Agent. (dual agent) Buyer's Brokerage Firm DO NOT COMPLETE, SAMPLE ONLY License Number Is the broker of (check one): o the buyer; or o both the buyer and seller. (dual agent) Buyer's Agent DO NOT COMPLETE, SAMPLE ONLY License Number Is (check one): o the Buyer's Agent. (salesperson or broker associate); or o both the Buyer's Agent and the Seller's Agent. (dual agent) (d) The disclosures and confirmation required by thissection shall be in addition to the disclosure required by Section 2079.14. An agent's duty to provide disclosure and confirmation of representation in thissection may be performed by a real estate salesperson or broker associate affiliated with that broker. 2079.18 (Repealed pursuant to AB-1289, 2017-18 California Legislative session) 2079.19 The payment of compensation or the obligation to pay compensation to an agent by the seller or buyer is not necessarily determinative of a particular agency relationship between an agent and the seller or buyer. A listing agent and a selling agent may agree to share any compensation or commission paid, or any right to any 62 ________ ________
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compensation or commission for which an obligation arises as the result of a real estate transaction, and the terms of any such agreementshall not necessarily be determinative of a particular relationship.
2079.20 Nothing in this article prevents an agent from selecting, as a condition of the agent's employment, a specific form of agency relationship not specifically prohibited by this article if the requirements of Section 2079.14 and Section 2079.17 are complied with. 2079.21 (a) A dual agent may not, without the express permission of the seller, disclose to the buyer any confidential information obtained from the seller. (b) A dual agent may not, without the express permission of the buyer, disclose to the seller any confidential information obtained from the buyer. (c) “Confidential information” meansfacts relating to the client's financial position, motivations, bargaining position, or other personal information that may impact price, such as the seller is willing to accept a price lessthan the listing price or the buyer is willing to pay a price greater than the price offered. (d) Thissection does not alter in any way the duty or responsibility of a dual agent to any principal with respect to confidential information other than price. 2079.22 Nothing in this article precludes a seller's agent from also being a buyer's agent. If a seller or buyer in a transaction chooses to not be represented by an agent, that does not, of itself, make that agent a dual agent. 2079.23 (a) A contract between the principal and agent may be modified or altered to change the agency relationship at any time before the performance of the act which is the object of the agency with the written consent of the parties to the agency relationship. (b) A lender or an auction company retained by a lender to control aspects of a transaction of real property subject to this part, including validating the sales price,shall not require, as a condition of receiving the lender's approval of the transaction, the homeowner or listing agent to defend or indemnify the lender or auction company from any liability alleged to result from the actions of the lender or auction company. Any clause, provision, covenant, or agreement purporting to impose an obligation to defend or indemnify a lender or an auction company in violation of thissubdivision is against public policy, void, and unenforceable. 2079.24 Nothing in this article shall be construed to either diminish the duty of disclosure owed buyers and sellers by agents and their associate licensees,subagents, and employees or to relieve agents and their associate licensees,subagents, and employeesfrom liability for their conduct in connection with acts governed by this article or for any breach of a fiduciary duty or a duty of disclosure. 63 N
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0.1 �-------l:ocks-0r
Security Paving Company Inc. Commercial Lease
2051 S River Rd & 2090 Locks Dr, West Sacramento,
CA 95691
Attachment 2
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- Interstate
- Major Road
-- Minor Road
Prepared on
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SACRAMENTO
Capital Projects
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City of West
Sacramento
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64 N
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280
Security Paving Company Inc. Commercial
Lease
2051 S River Rd & 2090 Locks Dr, West Sacramento,
CA 95691
Attachment 3
CITY l:x_-
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SACRAMENTO
Prepared on
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cierras
Capital Projects
Department
City of West
Sacramento 65

CITY COUNCIL AGENDA REPORT
MEETING DATE: April 30, 2025 ITEM # 7
SUBJECT:

CONSIDERATION OF REJECTION OF ALL BIDS FOR FENCE INSTALLATION, MAINTENANCE & REPAIR SERVICES PROJECT (24-066-ITB)
INITIATED OR REQUESTED BY: REPORT COORDINATED OR PREPARED BY:
[ ] Council [X] Staff
[ ] Other
Dagoberto Fierros, Senior Analyst
Fred Arnold, Senior Project Manager
Capital Projects Department
ATTACHMENT [X] Yes [ ] No [ ] Information [ ] Direction [X] Action

OBJECTIVE
The objective of this report is to provide the City Council with sufficient information to reject all bids for the Fence Installation, Maintenance & Repair Services Project (24-066-ITB).

RECOMMENDED ACTION
Staff respectfully recommends that the City Council:
1) Reject all bids for the Fence Installation, Maintenance & Repair Services Project (24-066-ITB); and 2) Authorize City Staff to revise the scope and rebid the Fence Installation, Maintenance & Repair Services Project

BACKGROUND
The Real Property and Property Management Division, part of the Capital Projects Department, is responsible for overseeing and maintaining the value of the City’s real estate assets. The division ensures that City-owned properties are effectively managed to support strategic goals, generate returns, and comply with applicable regulatory requirements. This includes oversight of both operating and non-operating parcels throughout the City. The Fence Installation, Maintenance & Repair Services project was created to reduce trespassing, illegal dumping, and other nuisance issues on City-owned property managed by the Real Property and Property Management Division. The project identifies five (5) priority parcels as initial focus areas, and additional sites may be added as they are identified. The goal of the Invitation to Bid (ITB) is to establish a multi-year, on-call contract with the awarded contractor.

Priority Parcels:
 1801 West Capitol Avenue – New fence installation
 2400 West Capitol Avenue – New fence installation
 2600 West Capitol Avenue – New fence installation
 4761 West Capitol Avenue – New fence installation
 2090 Locks Drive – Repair to existing fence

ANALYSIS
An ITB for the project was released on OpenGov, the City’s eProcurement, with the following timeline:

Original Date Extended Date
Release Project Date: 01/08/2025 N/A
Question Submission Deadline: 01/20/2025 N/A
Question Response Deadline: 01/27/2025 N/A
Proposal Submission Deadline: 02/03/2025 N/A
The three (3) bid proposals received and publicly opened on February 5, 2025, are as follows:
66 Fence Installation, Maintenance & Repair Services Bid Rejection (24-066-ITB) April 30, 2025

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Table 1: Bid Summary for Fence Installation, Maintenance & Repair Services (24-066-ITB) Contractor Base Bid Rank Notes
Pisor Fence
Division, Inc. $118,519.00 1 Not responsive - Incomplete documentation Bayshore Fence
Company $179,142.00 2 Over project budget
Maximus
Development, Inc. $225,000.00 3 Over project budget
As summarized above and based on the review and evaluation of all bids received, including the required documentation, staff determined that one (1) bid was not responsive due to incomplete documentation. The remaining two (2) bids both significantly exceeded the estimated project budget of $100,000 and therefore staff recommends rejecting all bids.

City staff will revise the scope and rebid the Fence Installation, Maintenance & Repair Services project.

Environmental Considerations
The Fence Installation, Maintenance & Repair Services Project falls under a Class 2, and Class 3 Categorical exemption according to CEQA. Class 2 consists of replacement or reconstruction of existing structures and facilities where the new structure will be located on the same site as the structure replaced and will have substantially the same purpose and capacity as the structure replaced. Class 3 consists of construction and location of limited numbers of new, small facilities or structures; installation of small new equipment and facilities in small structures; and the conversion of existing small structures from one use to another where only minor modifications are made in the exterior of the structure. This project includes new fence installation, maintenance and repair of existing fencing, which is consistent within the activities under the Class 2 and Class 3 exemption and is therefore determined to be categorically exempt under California Environmental Quality Act. A notice of exemption will be filed, if approved by Council, at the time of contract award once the project is bid again.

Commission Recommendation
N/A
Strategic Plan Integration
N/A
Alternatives
The City Council may decide to:
1) Approve the recommended action as described above;
2) Delay the recommended action and direct staff to return with alternative recommendations; or 3) Reject the recommended action and award the contract to the lowest responsive, responsible bidder as determined by the City Council.

Staff recommends Alternative 1 as the best way to move forward in an efficient, effective, and fiscally responsible manner. Before the project is re-advertised, staff will make necessary revisions to the project specifications and scope of work to meet project budget limitations.

Coordination and Review
This report was prepared in coordination with, and reviewed by, the Capital Projects Department, Finance Department, and City Attorney.

Budget/Cost Impact
Staff will recommend awarding the contract upon a successful rebid. No budget actions are required at this time. 67 Fence Installation, Maintenance & Repair Services Bid Rejection (24-066-ITB) April 30, 2025

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ATTACHMENT

1. Vicinity Map
68 N
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0.05 Fence Installation, Maintenance & Repair
Services Project
4761 West Capitol Ave, West Sacramento, CA 95691
Attachment 1

CORP YARD
�
c:::::J Project Limit
Road Classification
- Interstate
- Major Road
-- Minor Road
CITY l:x_ __
OF �.::.;
WEST

SACRAMENTO
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cierras
Capital Projects
Department
City of West
Sacramento 69
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73 CITY COUNCIL AGENDA REPORT
MEETING DATE: April 30, 2025 ITEM # 8
SUBJECT:

CONSIDERATION OF SECOND READING OF ORDINANCE 24-9 REGARDING AMENDMENTS TO TITLE 17 (ZONING) OF THE MUNICIPAL CODE TO FACILITATE TINY

HOMES ON WHEELS AS LEGAL DWELLINGS
INITIATED OR REQUESTED BY: REPORT COORDINATED OR PREPARED BY:

Daniel Berumen, AICP, Senior Planner
Community Development Department
[ ] Commission [X] Staff
[ ] Other
ATTACHMENT [X] Yes [ ] No [ ] Information [ ] Direction [X] Action

OBJECTIVE
The item is a second reading of Ordinance 24-9 regarding proposed amendments to Title 17 (Zoning) of the Municipal Code to accommodate Tiny Homes on Wheels (THoWs) as legal dwellings.

RECOMMENDED ACTION
Staff respectfully recommends that the City Council:

1. Find that, pursuant to Section 15305 of the CEQA Guidelines, the amendments to Title 17 (Zoning) of the Municipal Code to accommodate Tiny Homes on Wheels (THoWs) as legal dwellings are categorically exempt from the California Environmental Quality Act pursuant to Title 14, Article 19 of the California Code of Regulations. The project is considered exempt from CEQA pursuant to Section 15305 (a) Minor Alteration to Land Use Limitations because the project consists of adding a new allowable residential housing type which is considered a minor land use change; and

2. Waive the second reading and adopt Ordinance 24-9 detailing amendments to Title 17 (Zoning) of the Municipal Code to accommodate tiny homes on wheels as legal dwellings.

BACKGROUND
Tiny homes are those that are typically under 399 square feet and are intended to be minimally impactful on the environment. Tiny homes typically range in size depending on the local jurisdictional requirements, may be placed and used on a variety of sites, ranging from the backyards of existing homes to isolated rural settings. A tiny home built on a permanent foundation is currently allowed under Title 17 of the West Sacramento Municipal Code, if it complies with all requirements pertaining to residential construction, such as utility connections and life safety requirements. From a zoning standpoint the mere size of the home is not relevant if it is proposed on a residential parcel. The City already has several “micro-unit” apartments, with floorplans as small as 250-300 square feet.

A variant of tiny homes is built on a chassis with wheels that can be towed from one location to another. Tiny homes on a chassis and wheels (THoWs) are legally considered vehicles regulated by the Department of Motor Vehicles (DMV). THoWs are currently allowed in mobile home parks pursuant to State law that are regulated by HCD (see Figure 1 below). This means that they are not subject to building codes and do not count as housing units toward the City’s housing production goals in the Housing Element of the General Plan, according to HCD.

THoWs meet the City’s current definition of a trailer, which is defined as “a vehicle with or without motor power, which is designed or used for hauling materials or vehicles, or for human habitation, office, or storage including camper, recreational vehicle, travel trailer, and mobile home, but not including mobile homes on a permanent foundation.”
74 Figure 1 THoW examples
Trailers are excluded from the definition of a dwelling unit, which is “one or more rooms designed, occupied, or intended for occupancy as separate living quarters, with full cooking, sleeping, and bathroom facilities for the exclusive use of a single household. Excludes tents, cabins, boats, trailers, dormitories, labor camps, hotels, and motels.” This means that a THoW is not considered a legal dwelling unit under the Zoning Code when proposed outside of a RV park, campground, mobile home park, etc. Other communities, such as Santa Cruz County, Placer County, and the City of Oakland, have passed ordinances to accommodate THoWs with varying requirements. THoWs would still be legally classified as vehicles and thus not subject to building codes but would be subject to other land development-related sections of the City’s Municipal Code such as setbacks from property lines, front yard paving, etc. It’s unclear if THoWs would count toward the City’s housing obligations as provided for in the Housing Element of the General Plan.

On November 15, 2023, staff conducted a public workshop with the City Council to get further direction on proposed amendments to Title 17 (Zoning) of the Municipal Code on THoW as legal dwellings. Staff provided a presentation, and public comment was taken as part of the workshop.

The item was previously continued at the August 15, 2024, Planning Commission Public Hearing. On October 17, 2024, the Planning Commission conducted a public hearing. After the public hearing, the Planning Commission voted to approve the item via a 3-2 vote.

On April 9, 2025, the City Council held a public hearing. After the public hearing, the City Council voted 5-0 to approve first reading of the draft ordinance.

ANALYSIS
Based on feedback and direction from the public workshop on November 15, 2023, it was City Council’s recommendation to allow THoWs as both primary dwelling units and Accessory Dwelling Units (ADUs) on residential lots. Since tiny homes as ADUs are already sufficiently addressed, staff has focused on how existing regulations might be revised to accommodate THoWs as primary dwelling units. The critical issues for THoWs revolve around how to address basic health and public safety considerations; sewage connections/disposal, electric power/natural gas provision, and potable water. Impact fees would still be assessed contingent on the type of dwelling unit that is applied for. The City would still require typical development standards such as connections to City utilities, an improved building pad, paved parking, and would adopt similar design standards 75 for traditional single-family homes and ADUs. The proposed amended regulations would be found in section

17.08.020 of the Municipal Code (see below):

17.08.020 Land Use Regulations-Residential Zones (excerpt) "P" = Permitted use "C" = Conditional Use Permit required "M" = Minor Use Permit required "-" Use not allowed
Use
Classificat
ion RE RRA R-1 R-2 R-2.5 R-3
Additional
Regulations
Residential Uses
Residential
Housing
Types
See subclassifications below
Single-Unit
Dwelling,
Detached

P P P P M C
Single-Unit
Dwelling,
Attached
- - P P P M
Two-Unit
Dwelling
- - - P P C
Multi-Unit
Residential
- - - P P P
Accessory
Dwelling
Unit
P P P P P P See §17.30.040,
Accessory
Dwelling Units
Tiny Home
on Wheels
P P P P P - See 17.08.040E

17.08.040 Supplemental Regulations
E. Tiny Homes on Wheels. Tiny Homes on Wheels (THoW) may be deployed as a primary dwelling unit or as an Accessory Dwelling Unit (ADU). THoWs used as primary dwelling units are subject to the site development standards in the underlying zoning district. THoWs used as ADUs are subject to those standards contained within 17.30.040 (Accessory Dwelling Units). All THoWs regardless of primary or accessory status are also subject to:

1. Public Utilities. THoWs shall be connected to the City water and sewer systems or on an approved well and/or septic system where City services are not available.

2. Administrative Approval. A proposed THoW must receive administrative approval from the Community Development Department prior to being transported to the project site. Fees for said approval shall be per the adopted fee schedule contained within the Book of Fees and applied proportionally.

3. Maximum Floor Area. The maximum square footage of habitable floor space for a THoW shall be 399 square feet including loft areas (if any).

4. Address. THoWs shall obtain a separate address with issuance of an electrical permit.

5. Qualifying Features. THoWs shall include a bathroom, kitchen, and a sleeping area.

6. Certification. THoWs shall comply with standards set forth in California Health and Safety Code 18027.3 (i.e., ANSI 119.5 and NFPA 1192). A THoW shall be certified by a recognized national certification body as complying with these standards and a certified label shall be placed on the tiny homes on wheels to demonstrate compliance.

7. One Story. THoWs are limited to one story. Lofts up to 48” in height do not constitute a second story.

8. Screened Undercarriage. A THoW’s undercarriage, including wheels, axles, tongue, and hitch, shall be concealed from view from adjacent grade level streets and adjacent residentially zoned properties.

9. Egress. THoWs shall have a minimum of two means of egress, one of which shall be the main entrance 76 and one of which shall be in each sleeping area (may be a window with appropriate dimensions to allow for emergency access).

10. Appearance & Design. THoW shall resemble conventional residential structure rather than a recreational vehicle. This shall be done by incorporating design features and materials typically used for houses (e.g., siding, roofing, pitched roofs, eaves, residential windows, etc.). THoWs shall be mounted on a wheeled trailer chassis and designed and built to look like a conventional residential structure, using conventional building materials, and is thus architecturally distinct from traditional mobile homes and recreational vehicles. See example below:

11. Living Area Extensions. The roof and all exterior walls shall not be fixed with slide-outs, tip-outs, or other forms of mechanically articulating room area extensions.

12. Energy. THoWs shall incorporate an electrical subpanel and connected to the power grid. Building permits will be required.

13. Mechanical Equipment. All mechanical equipment shall be incorporated into the structure other than solar energy panels or collectors.

14. Tie Down. A THoW shall be tied down with anchors or otherwise stabilized as designed by the manufacturer.

15. Porches and Decks. Structures such as porches, decks, sheds, and gazebos shall be designed to detach from the tiny homes on wheels. Uncovered porches or decks less than thirty (30) inches in height and less than two hundred (200) square feet do not require building permits. Permanent roofed structures and other accessory structures shall meet the requirements of Section 17.22.020.

16. Wind Loads. A THoW shall be constructed to withstand minimum wind loads for the proposed parking location.

17. Parking Pad. The wheels shall be skirted or removed and shall sit with leveling or support jacks on a paved durable surface designed in accordance with Title 17 (Zoning) of the WSMC.

18. Parking. THoWs shall not require additional parking when proposed as an ADU.

19. Pedestrian Access. An all-weather surface pedestrian path from the street frontage to the main entrance of the tiny homes on wheels shall be provided.

20. Emergency and Rescue Openings. All THoWs shall have emergency escape and rescue openings sufficient to ensure emergency escape, including a means of escape, if not an exterior passage door, from each sleeping space that provides an opening of sufficient size to permit the unobstructed passage, with its major axis parallel to the plane of the opening and horizontal at all times, of an ellipsoid generated by rotating about the minor axis an ellipse having a major axis of 24 in. (610 mm) and a minor axis of 17 in. (432 mm).
77 17.51.020 Definitions
Tiny Home on Wheels. A vehicle intended for human habitation as a dwelling unit that is built on a chassis and complies with National Highway Traffic Safety Administration regulations (Federal Motor Vehicle Safety Standards - Title 49 of the Code of Federal Regulations). They must also comply with the National Fire Protection Association 1192 RV Standard as may be amended. Tiny Homes on Wheels are typically less than 399 square feet of floor area.

Trailer. A vehicle with or without motor power, which is designed or used for hauling materials or vehicles, or for human habitation, office, or storage including camper, recreational vehicle, travel trailer, and mobile home, but excluding mobile homes on a permanent foundation and Tiny Homes on Wheels when used as a primary dwelling unit and/or accessory dwelling unit.

Administrative Approval
THoWs shall be required to undergo administrative approval to demonstrate compliance with the standards described in the supplemental regulations, and is subject to applicable fees and charges, and shall be reviewed by the Planning Division and approved by Community Development Director or their designee.

Environmental Considerations
The project is considered exempt from CEQA pursuant to Section §15305 (a) Minor Alteration to Land Use Limitations because the project consists of adding a new allowable residential housing type in zones that already permit residential uses by right. This is considered a minor land use change.

Strategic Plan Integration
This proposed code updates advance the 2023 Policy Agenda strategic principal Housing & Homelessness:
provide housing options for everyone and services for the most vulnerable members of society.

Alternatives
The City Council’s primary alternatives are summarized below.

1. Adopt Ordinance 24-9 amending Title 17 (Zoning) of the Municipal Code to facilitate tiny homes on wheels as legal dwelling units; or

2. Deny adoption of Ordinance 24-9 at this time; and/or

3. Continue the item to a future date and request additional information be provided at that time.

Staff recommends Alternative #1. Staff does not recommend Alternative #2 as the ordinance was unanimously approved at the public hearing on April 9th with City Council. Staff is prepared to effectuate Alternative #3 at the Council’s direction.

Coordination and Review
The project was coordinated with staff from the City Attorney’s Office, Community Development Department, and the Economic Development & Housing Department.

Budget/Cost Impact
There is minimal budget impact associated with the recommended actions. Costs associated with the administrative approval of the Tiny Homes on Wheels will be included in the book of fees.

ATTACHMENTS

1. Resolution 24-5PC

2. Draft Ordinance 24-9
78 RESOLUTION 24-5PC

A RESOLUTION OF THE PLANNING COMMISSION

OF THE CITY OF WEST SACRAMENTO
RECOMMENDING APPROVAL AMENDMENTS TO TITLE 17 (ZONING) OF

THE MUNICIPAL CODE TO FACILITATE TINY HOMES ON WHEELS AS

LEGAL DWELLINGS
WHEREAS, Tiny homes on a chassis and wheels (THoWs) are legally considered vehicles regulated by the Department of Motor Vehicles (DMV); and WHEREAS, THoWs are intended for human habitation as a dwelling unit and are typically less than 400 square feet of floor area; and
WHEREAS, THoWs are currently allowed in mobile home parks pursuant to State law that are regulated by Housing and Community Development (HCD); and WHEREAS, THoWs would still be legally classified as vehicles and thus not subject to building codes but would be subject to other land development-related sections of the City’s Municipal Code; and
WHEREAS, On November 15, 2023, staff conducted a public workshop with the City Council to get further direction on proposed amendments to Title 17 (Zoning) of the Municipal Code on THoW as legal dwellings. Staff provided a presentation, and public comment was taken as part of the workshop; and
WHEREAS, City Council’s recommendation following the workshop was to allow THoWs as both primary dwelling units and Accessory Dwelling Units (ADUs) on residential lots; and
NOW, THEREFORE, BE IT RESOLVED by the Planning Commission:

Adopt Resolution 24-5PC, thereby recommending the City Council approve Ordinance 24-9, detailing amendments to Title 17 (Zoning) of the Municipal Code to accommodate tiny homes on wheels as legal dwellings.

PASSED AND ADOPTED by the Planning Commission of the City of West Sacramento this 17
th of October 2024, by the following vote:

AYES: Olivarez, Squires, Linker
NOES: Sablan, Wong
ABSTAIN:

ABSENT: Delgado, Jackson
Dolores Olivarez, Planning Commission Vice
Chairperson
Docusign Envelope ID: 2559991F-A3DF-4C5B-8A86-3958931449BA 79 ATTEST:

Seamus Laffey, AICP, Secretary
Docusign Envelope ID: 2559991F-A3DF-4C5B-8A86-3958931449BA 80 ORDINANCE NO. 24-9

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST SACRAMENTO AMENDING TITLE 17 (ZONING) OF THE MUNICIPAL CODE PERTAINING TO TINY HOMES

ON WHEELS
The City Council of the City of West Sacramento does ordain as follows:

Section 1. Purpose. The purpose of this Ordinance is to make various amendments to the Zoning Code pertaining to Tiny Homes on Wheels.

Section 2. Authority. The City Council enacts this Ordinance in accordance with the authority granted to cities by State law.

Section 3. Amendment. The following sections of the West Sacramento Municipal Code are hereby amended to read as follows:

17.08.020 Land Use Regulations-Residential Zones (excerpt) "P" = Permitted use "C" = Conditional Use Permit required "M" = Minor Use Permit required "-" Use not allowed
Use Classification RE RRA R-1
R2 R-2.5R3 Additional Regulations
Residential Uses
Residential Housing Types See subclassifications below
Single-Unit Dwelling,
Detached

P P P P M C
Single-Unit Dwelling,
Attached
- - P P P M
Two-Unit Dwelling - - - P P C
Multi-Unit Residential - - - P P P
Accessory Dwelling Unit P P P P P P See §17.30.040, Accessory Dwelling Units
Tiny Home on Wheels P P P P P - See 17.08.040E

THoWs used as ADUs are subject to those standards contained within 17.30.040 (Accessory Dwelling Units). All THoWs regardless of primary or accessory status are also subject to:

1. Public Utilities. THoWs shall be connected to the City water and sewer systems or on an approved well and/or septic system where City services are not available.

2. Administrative Approval. A proposed THoW must receive administrative approval from the Community Development Department prior to being transported to the project site.

Fees for said approval shall be per the adopted fee schedule contained within the Book of Fees and applied proportionally.
81 Draft Ordinance 24-9
THoWs
2 3. Maximum Floor Area. The maximum square footage of habitable floor space for a THoW shall be 399 square feet including loft areas (if any).

4. Address. THoWs shall obtain a separate address with issuance of an electrical permit.

5. Qualifying Features. THoWs shall include a bathroom, kitchen, and a sleeping area.

7. One Story. THoWs are limited to one story. Lofts up to 48” in height do not constitute a second story.

9. Egress. THoWs shall have a minimum of two means of egress, one of which shall be the main entrance and one of which shall be in each sleeping area (may be a window with appropriate dimensions).

See example below:

11. Living Area Extensions. The roof and all exterior walls shall not be fixed with slide-outs, tip-outs, or other forms of mechanically articulating room area extensions.

12. Energy. THoWs shall incorporate an electrical subpanel and connected to the power grid. 82 Draft Ordinance 24-9
THoWs
3 Building permits will be required.

13. Mechanical Equipment. All mechanical equipment shall be incorporated into the structure other than solar energy panels or collectors.

14. Tie Down. A THoW shall be tied down with anchors or otherwise stabilized as designed by the manufacturer.

16. Wind Loads. A THoW shall be constructed to withstand minimum wind loads for the proposed parking location.

17. Parking Pad. The wheels shall be skirted or removed and shall sit with leveling or support jacks on a paved durable surface designed in accordance with Title 17 (Zoning) of the WSMC.

18. Parking. THoWs shall not require additional parking when proposed as an ADU.

19. Pedestrian Access. An all-weather surface pedestrian path from the street frontage to the main entrance of the tiny homes on wheels shall be provided.

17.51.020 Definitions
Tiny Home on Wheels. A vehicle intended for human habitation as a dwelling unit that is built on a chassis and complies with National Highway Traffic Safety Administration regulations (Federal Motor Vehicle Safety Standards - Title 49 of the Code of Federal Regulations). They must also comply with the National Fire Protection Association 1192 RV Standard as may be amended. Tiny Homes on Wheels are typically less than 400 square feet of floor area.

Section 5. Severability Clause. If any section, subsection, paragraph, sentence, clause or phrase of this Ordinance for any reason shall be held to be invalid or unconstitutional, the decision shall not affect the remaining portions of the Ordinance. The Council of the City of West Sacramento hereby declares that it would have passed this Ordinance and each article, section, subsection, paragraph, sentence, clause or phrase which is a part thereof, irrespective of the fact that any one or more articles, sections, subsections, paragraphs, sentences, clauses or phrases are declared to be invalid or unconstitutional.

Section 6. Effective Date and Publication. This Ordinance shall take effect 30 days after its adoption, and pursuant to Resolution 99-46, published in summary format prior to adoption and 83 Draft Ordinance 24-9
THoWs
4 within 15 days after adoption in a newspaper of general circulation published and circulated within the City of West Sacramento.

Section 7. CEQA. Class 5 Categorical Exemption has been prepared for this ordinance in compliance with the provisions of the California Environmental Quality Act.

PASSED, APPROVED AND ADOPTED by the City Council of the City of West Sacramento on this ____ day of _____________, 2025, by the following vote:

AYES:

NOES:

ABSENT:

Martha Guerrero, Mayor
ATTEST: Approved as to form:
_________________________ ___________________________
Jennifer Cusmir, City Clerk Jeffrey Mitchell, City Attorney CODIFY X__ UNCODIFY ____
84 CITY COUNCIL AGENDA REPORT
MEETING DATE: April 30, 2025 ITEM # 9
SUBJECT:

CONSIDERATION OF SECOND READING AND ADOPTION OF ORDINANCE 25-6 REGARDING AMENDMENTS TO TITLE 17 (ZONING) OF THE MUNICIPAL CODE TO

ENHANCE PUBLIC NOTICING, AWARENESS AND PARTICIPATION IN THE REVIEW OF

LARGE DEVELOPMENT PROJECTS
INITIATED OR REQUESTED BY: REPORT COORDINATED OR PREPARED BY:

Andrea Ouse, AICP, Director
Community Development Department
[ ] Commission [X] Staff
[ ] Other
ATTACHMENT [X] Yes [ ] No [ ] Information [ ] Direction [X] Action

OBJECTIVE
This item is the second reading and adoption of Ordinance 25-6 regarding proposed amendments to Chapter

17.35 of the Municipal Code to promote greater public awareness and involvement in the review of large development projects through enhanced noticing, accessibility, and participation procedures.

RECOMMENDED ACTION
Staff respectfully recommends that the City Council:

1. Find that the proposed ordinance amending Chapter 17.35 of the Municipal Code is exempt from the California Environmental Quality Act (CEQA) under Section 15061(b)(3) of the CEQA Guidelines as there is no possibility the activity may have a significant effect on the environment; and

2. Waive the second reading and adopt of Ordinance 25-6 amending Chapter 17.35 of the Municipal Code to improve the public review process for large development projects.

BACKGROUND
In recent years, West Sacramento has experienced an increase in applications for large-scale private development projects. Due to their size and potential to significantly affect surrounding neighborhoods and the broader community, these projects benefit from heightened transparency and community engagement.

The City’s existing noticing requirements and procedures were not originally designed with these larger, more impactful projects in mind. In response to community input and the desire to foster a more citizen-friendly public input environment, the City has proposed this ordinance to expand notification boundaries, increase transparency around project materials, and strengthen opportunities for residents to provide input earlier and more meaningfully in the process.

These changes reflect the City Council’s commitment to accessibility, transparency, and inclusive community engagement. The preparation of the proposed Ordinance was the result of City staff collaborating with long-time resident Kimber B. Goddard. The draft ordinance is consistent with provisions negotiated in the Yarbrough settlement agreement and supports the City’s broader goals of equitable and transparent planning practices.

At the regular meeting of April 9, 2025, the City Council held a public hearing. After the public hearing, the City Council voted 5-0 to approve the first reading of the draft ordinance and waive further reading.

ANALYSIS
The ordinance would add Section 17.35.075 to the Zoning Code to define a new category of projects called “Large Development Projects” and establish enhanced procedures for public noticing and review. Key provisions include:
 Expanded Notification Radius: For required public workshops and hearings, notices will be mailed to all property owners within a 1/4 mile of the project boundary.  Early and Accessible Engagement: Public workshops will be required prior to Planning Commission or City Council action and held in locations close to the project site.  Transparency in Materials: Agenda reports and supporting materials must be posted to the City website at least one week in advance. Staff reports over 200 pages must include a table of contents for clarity. 85 Ordinance 25-6 Regarding Proposed Amendments to Zoning Code April 30, 2025

Page 2 ends

 Procedural Enhancements: Hearings will be prioritized earlier on the agenda and will feature longer public comment periods (minimum three minutes per speaker) with provisions for extending the meeting past 11:00 p.m. by vote.
 Citywide Application: The ordinance applies to all new applications for large development projects, defined as private development involving over 500 residential units and requiring discretionary approval from the Planning Commission or City Council.

These enhancements ensure that the public has more time, notice, and opportunities to participate in decisions that affect the future shape of the City.

Environmental Considerations
The proposed ordinance is exempt from CEQA under Section 15061(b)(3) of the CEQA Guidelines. The project involves process improvements only and does not have the potential for a significant impact on the environment.

Strategic Plan Integration
This ordinance advances the City Council’s strategic principles related to Community Engagement and Smart Growth by fostering transparent governance and improving public participation in significant land use decisions.

Alternatives
The City Council’s primary alternatives to the recommended action are summarized below.

1. Adopt Ordinance 25-6 amending Title 17 (Zoning) of the Municipal Code to revise the review of large development projects with enhanced noticing, accessibility, and participation procedures;

2. Deny adoption of Ordinance 25-6 at this time; or

3. Continue the item to a future date and request additional information be provided at that time.

Staff recommends Alternative 1. Staff does not recommend Alternative 2, as first reading of the draft ordinance was unanimously approved by the Council at the April 9, 2025 meeting. Staff is prepared to effectuate Alternative 3 at the Council’s direction.

Coordination and Review
The project was coordinated with staff from the City Attorney’s Office and Community Development Department.

Budget/Cost Impact
There is minimal budget impact associated with the recommended actions. Costs associated with the enhanced notification and staff time will be borne by the applicant.

ATTACHMENT

1. Draft Ordinance 25-6
86 ATTACHMENT 1
4903-9786-4488.1 007203.016
ORDINANCE 25-6

AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF WEST SACRAMENTO AMENDING CHAPTER 17.35 OF THE CITY OF WEST SACRAMENTO MUNICIPAL CODE TO ADD SECTION 17.35.075 RELATED TO

PROCESSING LARGE DEVELOPMENT PROJECT APPLICATIONS
WHEREAS, the City of West Sacramento is, and shall be known as, a respectful and citizenfriendly public input environment; and WHEREAS, public participation and involvement shall be fostered and encouraged at all levels of City government; and
WHEREAS, consistent with this citizen-friendly, public input environment of accessibility and transparency, specific and focused efforts shall be made by the Planning Commission and City Council to encourage public participation in the process by which large development projects are reviewed; and
WHEREAS, large development projects have, by nature of their size, the potential for greater impacts on the lives of City residents.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST SACRAMENTO DOES ORDAIN AS FOLLOWS:

Section 1. Purpose and Authority. The purpose of this Ordinance is to amend Chapter 17.35 of the City of West Sacramento Municipal Code to promote greater public awareness of, and participation in, the process for reviewing Large Development Projects. The Ordinance is enacted in accordance with the authority granted to cities by State law.

Section 2. Enactment. Section 17.35.075 is hereby added to the City of West Sacramento Municipal Code, to read as follows:

17.35.075 Enhanced Procedures For Large Development Projects A. Applicability. In recognition of the greater potential for impact on residents of the city posed by Large Development Projects, enhancements to the standard processes by which public input is solicited are appropriate. The following process enhancements shall apply to the review of applications filed after the effective date of this Ordinance for Large Development Projects seeking a Discretionary Approval and, to the extent the processes set forth in this Section 17.35.075 conflict with the processes otherwise required by the West Sacramento Municipal Code (including without limitations set forth in Title 16 and Title 17), these processes shall control. Conversely, all provisions of the Municipal Code not in conflict with this Section shall apply to the processing of Large Development Projects.
87 ATTACHMENT 1
4903-9786-4488.1 007203.016
B. Definitions.

1. “Discretionary Approval” means the approval by the Planning Commission or City Council of any of the following land use entitlements for a Large Development Project:
(i) General Plan amendment.
(ii) Specific Plan or Specific Plan amendment.
(iii) Southport Framework Plan amendment.
(iv) Zoning amendment.
(v) For multi-phased Large Development Projects, Discretionary Approval also applies to subsequent project phases if approval of any of items in subsection (i) through (iv) is required.

2. “Large Development Project” means a private development project meeting the following criteria:
(i) The project as a whole will involve the construction of more than 500 residential units; and
(ii) The project requires a Discretionary Approval by the Planning Commission and/or the City Council.

3. “Public Hearing” means a public meeting at which the Planning Commission or City Council will consider for approval a Discretionary Approval for a Large Development Project for which a noticed public hearing is required by Title 16 or Title 17 of the West Sacramento Municipal Code.

4. “Public Workshop” means a public meeting at which a Large Development Project is presented to the public for discussion. Public Workshops will not occur in concurrence with meetings of the City Council or other City boards or commissions.

C. Expanded Public Notice for Workshops and Hearings.

1. Mailed Notice – Radius. For Large Development Projects, any required mailed notice will be provided to all property owners within one-quarter mile of the boundaries of the project.

2. Mailed Notice – Timing of Notice. Notices will be mailed at least 20 days prior to the Public Workshop or Public Hearing for a Discretionary Approval for a Large Development Project.

D. Agenda Reports and Supporting Materials at Workshops and Hearings.

1. Posting to City Website. Agenda reports and supporting materials will be posted to the City's web site at least one week prior to the Public Workshop 88 ATTACHMENT 1
4903-9786-4488.1 007203.016
or Public Hearing for a Discretionary Approval for a Large Development Project.

2. Staff Reports. Staff reports for Large Development Projects that require a Discretionary Approval are over 200 pages (inclusive of attachments and exhibits), will include a list of attachments and exhibits at the end of the staff report.

E. Hearing Process Enhancements.

1. Placement of Hearing on Agenda. Public Hearings for Discretionary Approvals for Large Development Projects will be the first public hearing item discussed at the meeting, after administrative matters (e.g. Call to Order, Pledge of Allegiance, Land Acknowledgement, Presentations, Public Comment on items not on the agenda).

2. Time Limits for Public Testimony. Although the presiding officer retains discretion, members of the public wishing to speak at a Public Hearing on a Discretionary Approval for a Large Development Project shall generally be given at least three minutes to speak.

3. Extension of Hearing Past 11:00 P.M. Public Hearings for Discretionary Approvals for Large Development Projects will conclude for that meeting at 11:00 p.m. unless a majority of the Planning Commission or City Council (as appropriate) votes to extend that time.

4. City Council Appeal Hearings. The provisions of this section E shall also apply to City Council Appeal Hearings on any appeal of a final decision by the Planning Commission, regardless of whether the appeal involves a Discretionary Approval for a Large Development Project.

F. Additional Procedures for Public Workshops.

1. Location. Public Workshops for Large Development Projects should be held in a facility as close to the project site as practicable, and where the public can engage at length with staff and the applicant/applicant team.

2. Timing. Public Workshops for Large Development Projects should be held early in the permitting process cycle, generally after a complete application has been received, but well before Discretionary Approvals are presented to the Planning Commission or City Council for consideration.

G. For projects where State law limits the number of public meetings or the length of time the City is allowed to process an application, such as SB 330, the City retains the discretion to allocate those meetings as it deems best including, if necessary to comply with State law, dispensing with the Project Workshops. Where practicable however, every effort will be made to include a Public Workshop as one of the allowable meetings under this provision.

Section 3. Severability. If any provision of this chapter, or the application of any such provision to any person or circumstance shall be held invalid, the remainder of this chapter, to the extent 89 ATTACHMENT 1
4903-9786-4488.1 007203.016
it can be given effect, or the application of those provisions to persons or circumstances other than those as to which it is held invalid, shall not be affected thereby, and to this end the provisions of this chapter are severable.

Section 4. Effective Date and Publication. This ordinance shall take effect thirty (30) days after its adoption, and, pursuant to Resolution 99-46 was published in summary format prior to adoption, and a summary will be published within fifteen (15) days after adoption in a paper of general circulation published and circulated within the City of West Sacramento.

PASSED AND ADOPTED by the City Council of the City of West Sacramento this ____ day of __________, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Martha Guerrero, Mayor
ATTEST: Approved as to form:

Jennifer Cusmir, City Clerk Jeffrey Mitchell, City Attorney CODIFY UNCODIFY __________
90 CITY COUNCIL AGENDA REPORT
MEETING DATE: April 30, 2025 ITEM # 10
SUBJECT:

CONSIDERATION OF RESOLUTION 25-50 AMENDING THE BOOK OF FEES TO

UPDATE THE URBAN INFILL IMPACT FEE REDUCTION PROGRAM TO INCLUDE

SOUTHPORT INDUSTRIAL PARK AND SEAWAY PROPERTIES
INITIATED OR REQUESTED BY: REPORT COORDINATED OR PREPARED BY:
[ ] Council [X] Staff
[ ] Other
Mark Polhemus, Community Investment Manager
Economic Development & Housing Department
ATTACHMENT [X] Yes [ ] No [ ] Information [ ] Direction [X] Action

OBJECTIVE
The objective of this report is to provide the City Council with information to consider adoption of Resolution 25-50 which adjusts the Book of Fees to include the Southport Industrial Park and Seaway properties in the Urban Infill Impact Fee Reduction Program.

RECOMMENDED ACTION
Staff respectfully recommends that the City Council:
1) Adopt Resolution 25-50 (Attachment 1) approving an adjustment to the Book of Fees to include the Southport Industrial Park and Seaway properties in the current Urban Infill Impact Fee Reduction Program; and
2) Delegate certain authorities to implement the reforms to the City Manager and Finance Director.

BACKGROUND
On August 17, 2022, the City Council adopted a pilot program to reduce development impact fees for projects located within high-priority infill areas (Washington District and the Central Business District areas). The program was designed to reduce significant financial barrier to development in those areas, particularly for higher-density housing. This initial fee reduction program was successful in facilitating new development in these areas, including advancing Four40 West, Washington Commons, and Huddle on 5th housing projects.

In early 2023, the City Council directed staff to expand the City’s pilot program beyond the Washington and Central Business Districts to include the entire area covered by the EIFD, as well as infill development in other disadvantaged areas of the City. In response, City staff recommended changes to the Book of Fees to implement reduced development impact fees for all land use types in all areas of the City north of the deep-water ship channel and the Stone Lock District located south of the deep-water ship channel. On April 10, 2024, Council approved this recommendation creating the Urban Infill Impact Fee Reduction Program and the updated Book of Fees went into effect on July 1, 2024.

The Southport Industrial Park (“SIP”) and Seaway areas were considered for inclusion in the Urban Infill Impact Fee Reduction Program as both areas are included in the City’s EIFD. However, the SIP and Seaway areas have an existing Negotiated Impact Fee Package (Attachment 2) that is in effect through March 13, 2026, and June 19, 2026, respectively. Because of this existing fee incentive, staff excluded SIP and Seaway from the Urban Infill Impact Fee Reduction Program. However, since implementing the Urban Infill Impact Fee Reduction Program, staff has learned that the existing SIP and Seaway fee incentives are complex to implement, were assigned to initial property owners/developers and are not available to successive landowners/developers unless assigned through a property transaction. Therefore, some potential developments in these areas revert to the City’s regular fee schedule, which places a high-cost burden on projects that may prevent advanced industry and high-wage job growth production.

ANALYSIS
The SIP and Seaway properties comprise approximately 1,030 acres and most land uses are intended to facilitate industrial and business-related uses. Over the past several years, the SIP area has experienced significant development, which has generated significant tax-increment revenues for the City to reinvest in infrastructure and other public improvements.

While the SIP is nearly fully built-out, there are opportunities to add new jobs-producing developments or converting existing warehouse space to research and development and manufacturing uses that increase highwage jobs in the City. The Seaway area, owned by the Sacramento-Yolo Port District, is currently undeveloped, 91 Update to Urban Infill Impact Fee Reduction Program
April 30, 2025

Page 2 ends

but has a significant initial development phase under way that will result in 1 million square feet of advanced manufacturing space. Since Seaway is mostly publicly owned and currently generates little to no property tax revenue, future property sales and private development of those properties will generate significant property tax increment that the City will reinvest in future improvements.

To incentivize new developments that support job growth in the City, staff recommends adding the SIP and Seaway properties to the Urban Infill Impact Fee Reduction Program approved by Council in April 2024, as illustrated in Attachment 1 – Exhibit A. Furthermore, staff recommends the following provisions:
 For the SIP and Seaway properties, the Urban Infill Impact Fee Reduction Program will apply only to projects that are not entitled to the Negotiated Impact Fee Package either through the expiration of an existing agreement, or lack of any agreement; and
 After the expiration of the SIP and Seaway Negotiated Impact Fee Package, the Urban Infill Impact Fee Reduction Program will apply to all developments in these areas through the duration of the program.

As established through Resolution 24-20, the Urban Infill Impact Fee Reduction Program is in effect until the City’s impact fees are adjusted based on updated nexus study/master plan documents. As Council adopts each updated impact fee, that fee will be removed from the Urban Infill Impact Fee Reduction Program and the Book of Fees will be updated accordingly. As the program is implemented and impact fees are updated, staff will continue to evaluate the cumulative impact of the fee updates on new development feasibility to ensure the City is successful in achieving its mission of supporting new development.

The proposed adjustments to the Urban Infill Impact Fee Reduction Program would be effective July 1, 2025, to give staff adequate time to test and implement the updates in Accela, the City’s fee permitting software program.

Additionally, the adoption of Resolution 25-50 delegates authority to the City Manager to amend any impact fee deferral agreements for eligible projects approved by the City no later than December 31, 2024, for the purpose of aligning those fees with the Urban Infill Impact Fee Reduction Program’s fees. Such projects would need to have active building permit applications and be ready for permit issuance soon after the July 1, 2025, effective date.

Environmental Considerations
This action is not a project that is subject to CEQA because it is not an activity that may cause either a direct or reasonably foreseeable indirect physical change in the environment (Pub. Resources Code, § 21065; CEQA Guidelines §§ 15060(c), 15378(a).)
Commission Recommendation
Over the years, staff have completed numerous workshops and presentations to the Economic Development and Housing Commission focused on the City’s development and housing assistance programs, including the City’s past and current Urban Infill Impact Fee Reduction Program. On March 26, 2025, staff provided the Commission with an update on staff’s proposal to add the SIP and Seaway properties to the City’s current Urban Infill Impact Fee Reduction Program. The Commission’s feedback supported the proposed expanded impact fee reductions.

Strategic Plan Integration
This item is in support of the Council’s 2024 Strategic Plan Policy Agenda item “Impact Fee Reduction in EIFD/Urban Infill Areas.”
Alternatives
The Council’s primary alternatives to the recommended actions include:

1. Recommend modifying Resolution 25-50 related to adding SIP and/or Seaway properties to the Urban Infill Impact Fee Reduction Program; or

2. Reject Resolution 25-50 and do not proceed with adding SIP and Seaway properties to the Urban Infill Impact Fee Reduction Program at this time.

Coordination and Review
This report was prepared by the Economic Development and Housing Department in coordination with the Community Development and Finance Departments and the City Attorney.

Budget/Cost Impact
The proposed update to the Urban Infill Impact Fee Reduction Program is expected to incentivize new development in the SIP and Seaway areas, resulting in greater revenue for the City in the form of new property 92 Update to Urban Infill Impact Fee Reduction Program
April 30, 2025

Page 3 ends

tax and sales tax revenues and production of high-wage jobs that would otherwise not be received if impact fees remain at their higher levels.

ATTACHMENTS

1. Resolution 25-50
a. Exhibit A – Map of Urban Infill Impact Fee Reduction Program with SIP and Seaway Area Addition b. Exhibit B – Revised Book of Fee Pages (Redlined)
c. Exhibit C – Revised Book of Fee Pages (Clean)

2. Negotiated Impact Fee Package – Book of Fees
93 RESOLUTION 25-50

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST SACRAMENTO

AMENDING THE BOOK OF FEES AND AUTHORIZING AN AMENDMENT TO THE URBAN

INFILL IMPACT FEE REDUCTION PROGRAM TO INCLUDE SOUTHPORT INDUSTRIAL

PARK AND SEAWAY
WHEREAS, the City Council has the authority to establish fees or service charges which do not exceed the reasonable cost of enforcing regulatory activities or providing products or services; and
WHEREAS, the City Council has exercised this authority by adopting Resolution 89-128 establishing the City of West Sacramento Book of Fees; and WHEREAS, this Book of Fees is amended from time to time to reflect changes in the cost of enforcing regulatory activities or providing products or services; and WHEREAS, on August 17, 2022, the City Council adopted Resolution 22-84, Infill Fee Reform Program in the Washington District and Central Business District to reduce impact fees applied to residential and office/office-mixed-use development with a three-year term limit plus two one-year extensions with delegation to the City Manager; and WHEREAS, on April 19, 2023, the City Council ratified the 2023 Strategic Plan Summary, which included exploring the expansion of the Infill Fee Reform Program pilot effort to the areas in the City included in the Enhanced Infrastructure Finance District No. 1 other infill areas to incentivize new development opportunities; and
WHEREAS, on April 10, 2024, the City Council adopted the Urban Infill Impact Fee Reduction Program to reduce City impact fees for all land use types located in the northern part of the City and the Stone Lock properties; and
WHEREAS, staff did not include the Southport Industrial Park (“SIP”) and Seaway, located in EIFD No. 1, in the Urban Infill Impact Fee Reduction Program as these areas have an existing Negotiated Impact Fee Package; and
WHEREAS, staff has learned that the implementation of the Negotiated Impact Fee Package is complex and applies only to properties where these fee reductions are applied through development agreements with the City and fee assignment agreements between private parties; and
WHERAS, the Negotiated Impact Fee Packages expire on March 13, 2026, and June 19, 2026, for SIP and Seaway, respectively.

NOW, THEREFORE, BE IT RESOLVED, ORDERED, AND FOUND by the City Council of West Sacramento that:

1. The City Council hereby adopts an amendment to the Urban Infill Impact Fee Reduction Program to include SIP and Seaway, as reflected in Exhibit A, with the following parameters:
a. For SIP and Seaway, the Urban Infill Impact Fee Reduction Program will apply only to projects that are not entitled to the Negotiated Impact Fee Package either through the expiration of an existing agreement, or lack of any agreement.

Attachment 1
94 b. After the expiration of the Negotiation Impact Fee Package for SIP and Seaway, the Urban Infill Impact Fee Reduction Program will apply to all developments in these areas through the duration of the program.

2. The City Council hereby approves updates to the Book of Fees as provided in Exhibit B to this Resolution. The changes result in a fee reduction and the fees and charges adopted herein and attached become effective on July 1, 2025, unless otherwise indicated on the fee schedule.

3. The Finance Director is hereby delegated authority to implement minor administrative changes to the Book of Fees pages provided in Exhibit B to ensure the area/zone fee labels for the Urban Infill Fee Reduction Program are clearly defined and the fee pages are easily understood by the public.

4. The City Manager is hereby delegated authority to implement the Urban Infill Impact Fee Reduction Program rates identified in Exhibit B of this Resolution until the City Council adopts a nexus study or other technical analysis to support the adoption of updated fee rates subject to this Program.

5. The City Manager is hereby delegated authority to amend any impact fee deferral agreements approved by the City no later than December 31, 2024, for the purpose of aligning those fees with the expanded Urban Infill Impact Fee Reduction Program’s fees. Such projects would need to have active for building permit applications and be ready for permit issuance soon after the July 1, 2025, effective date.

6. The impact fees shall be adjusted annually using the Engineering News-Record’s Construction Cost Index.

PASSED AND ADOPTED by the City Council of the City of West Sacramento this 30th day of April, 2025 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Martha Guerrero, Mayor
ATTEST:

Jennifer Cusmir, City Clerk
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CITY ItOF �-= -
WEST

SACRAMENTO
1110 W. CAPITOL AVE.

WEST SACRAMENTO, CA
PHONE: (916) 617-4980
FAX: (916) 374-9895

CAPITAL PROJECTS DEPARTMENT

GIS & MAPPING SECTION
DATA SOURCES: City of West Sacramento Capital Projects Department, County of Sacramento, Yolo County, California State Parks, Esri, TomTom, Garmin, Safe Graph, Geo Technologies, Inc, METIi NASA, USGS, Bureau of Land Management, EPA, NPS, US Census Bureau, USDA, USFWS, County of Sacramento, Yolo County, California State Parks, Esri, TomTom, Garmin, SafeGraph, Geo Technologies, Inc, METI/NASA, USGS, Bureau of Land Management, EPA, NPS, USDA, USFWS DISCLAIMER: This map has been compiled using a combination of record maps, tax assessor's maps, and as-builts and is intended for information only and should not be used for legal descriptions.

PATH: F:\GIS\Map Requests\2024_0613_Rotteveal_lmpactFeeZoneMappingllmpactFeeZone.aprx - USER: Cierras - DATE: 4/24/2025 Exhibit A
96 CITY OF WEST SACRAMENTO

BOOK OF FEES
Description Authority Effective Date
CHILDCARE IMPACT FEE Resolution 03-125 Feb. 23, 2004
Resolution 22-84
Resolution 24-20
Inflationary Adjustment
Resolution 25-50
Sept. 19, 2022
July 1, 2024
Jan. 1, 2025
July 1, 2025
Administered by the Finance Department Page 1 of 2
Childcare Impact Fees are supported by a Keyser Marston Associates study entitled Child Care Demand Analysis dated August 1994. In a follow-up review dated November 18, 2003, Keyser Marston Associates found the fee program identified in the study is still valid. Estimated facility costs and corresponding fees in the study have been indexed from July 1, 2003 (6695) to July 1, 2024 (13556).

Fee Schedule
Development Type
Residential
≤600 sf
Dev
Units1
du*
Zone 1[2]
$101
Zone 2[3]
$0
600 – 1000 sf du $304 $0
1001 – 1400 sf du $506 $0
>1400 sf du $810 $0
Hotel kbsf* $243 $0
Retail kbsf $607 $0
Office kbsf $810 $0
Industrial kbsf $243 $0
1 du = dwelling unit; kbsf = 1,000 gross square feet of building area 2 Zone 1 is the Southern area of the city that is not part of the Urban Infill Area (See Map attached). 3 Zone 2 is the Urban Infill Area per Resolution 25-5024-20 (See Map attached).

The fee for multifamily residential is calculated by treating each unit separately.

Fee is levied on construction of new buildings only. Fees will be placed in a Childcare Development Fund. Fees in this fund may be used toward the acquisition of property and equipment for childcare facilities, construction or expansion of childcare facilities, facilities for before- and after-school care. Facilities for childcare may also include a preschool component.

Alternatives to payment of the fee can be found in Chapter 17-47 of the Municipal Code. If an alternative other than those specifically provided in 17.47.020 is to be considered, the requesting party must submit a detailed proposal describing the alternative plan along with a financial analysis comparing the proposal to the fee and with justification supporting how the proposal addresses childcare needs in the community
HISTORY:

AUTHORITY DATE ACTION
Res. 03-125 12/23/03 Approve fee schedule
Res. 22-84
Res. 24-20
9/19/22
4/10/2024
Adoption of targeted impact fee reform program in Central Business District and Washington District
Adoption of Urban Infill Expansion Fee Reduction Program Exhibit B
97 CITY OF WEST SACRAMENTO

CITY OF WEST SACRAMENTO

BOOK OF FEES
Description Authority Effective Date
CITY HALL FACILITIES DEVELOPMENT FEE Resolution 06-11 Mar. 27, 2006 Resolution 22-84
Resolution 24-20
Inflationary Adjustment
Resolution 25-50
Sept. 19, 2022
July 1, 2024
Jan. 1, 2025
July 1, 2025
Administered by Finance Department Page 1 of 1
City Hall Facility Development Fees are supported by a Nexus Study entitled, Analysis of the Impacts of Development on Fire, Police and Corporation Yard Facilities by Citygate Associates, revised October, 2005. Fees in this study, reflecting Engineering News Record’s Construction Cost Index of 7422, have been adjusted to reflect the July 2024 Index of 13556.

Fee Schedule
Development Type
Dev
Units1
Zone 1[2] Zone 2[3]
Residential > 2500 Sq. Ft.

Residential 1100-2500 Sq. Ft.

Residential < 1100 Sq. Ft.

Retail/Service Commercial
Office/Business Park
Industrial
du
du
du
kbsf
kbsf
kbsf
$942
$863
$680
$523
$871
$349
$377
$346
$273
$293
$487
$195
1 du = dwelling unit; kbsf = 1,000 gross square feet of building area 2 Zone 1 is the Southern area of the city that is not part of the Urban Infill Area (See Map attached). 3 Zone 2 is the Urban Infill Area per Resolution 25-5024-20 (See Map attached).

HISTORY:

AUTHORITY DATE ACTION
Res. 06-11 1/18/06 Approve fee schedule
Res. 22-84
Res. 24-20
Res. 25-50
9/19/22
4/10/24
4/30/2025
Adoption of targeted impact fee reform program in Central Business District and Washington District
Adoption of Urban Infill Fee Reduction Program Expansion Update Urban Infill Fee Reduction Program
100
101

CITY OF WEST SACRAMENTO

BOOK OF FEES
Description Authority Effective Date
CORPORATION YARD FACILITIES Resolution 05-82 Nov. 7, 2005 DEVELOPMENT FEE Resolution 22-84
Resolution 24-20
Inflationary Adjustment
Resolution 25-50
Sept. 19, 2022
July 1, 2024
Jan. 1, 2025
July 1, 2025
Administered by the Finance Department Page 1 of 1
Corporation Yard Facility Development Fees are supported by a Nexus Study entitled Analysis of the Impacts of Development on Fire, Police and Corporation Yard Facilities by Citygate Associates, dated June 1, 2005. Fees in this study, reflecting Engineering News-Record’s Construction Cost Index of 7422, have been adjusted to reflect the July 2024 Index of 13556.

Fee Schedule
Development Type Dev
Units[1]
Zone 1[2] Zone 2[3]
Residential > 2500 Sq. Ft.

Residential 1100-2500 Sq. Ft.

Residential < 1100 Sq. Ft.

Retail/Service Commercial
Office/Business Park
Industrial
du
du
du
kbsf
kbsf
kbsf
$ 1,288
$ 1,181
$ 930
$ 715
$ 1,191
$ 477
$515
$472
$373
$402
$667
$267
1 du = dwelling unit; kbsf = 1,000 gross square feet of building area 2 Zone 1 is the Southern area of the city that is not part of the Urban Infill Area (See Map attached). 3 Zone 2 is the Urban Infill Area per Resolution 25-5024-20 (See Map attached).

HISTORY:

AUTHORITY DATE ACTION
Res. 05-82 9/7/05 Approve fee schedule
Res. 22-84
Res. 24-20
Res. 25-50
9/19/22
4/10/24
4/30/2025
Adoption of targeted fee reform program in Central Business District and Washington District
Adoption of Urban Infill Fee Reduction Program Expansion Update Urban Infill Fee Reduction Program
102
103

CITY OF WEST SACRAMENTO

BOOK OF FEES
Description Authority Effective Date
FIRE FACILITIES DEVELOPMENT FEES Resolution 05-82 Nov. 7, 2005 Resolution 22-84
Resolution 24-20
Inflationary Adjustment
Resolution 25-50
Sept. 19, 2022
July 1, 2024
Jan. 1, 2025
July 1, 2025
Administered by the Finance Department Page 1 of 1
Fire Facility Development Fees are supported by a Nexus Study entitled Analysis of the Impacts of Development on Fire, Police and Corporation Yard Facilities by Citygate Associates, dated June 1, 2005. Fees in this study, reflecting Engineering News-Record’s Construction Cost Index of 7422, have been adjusted to reflect the July 2024 Index of 13556.

Fee Schedule
Development Type Dev
Units[1]
Zone 1[2] Zone 2[3]
Residential > 2500 Sq. Ft.

Residential 1100-2500 Sq. Ft.

Residential < 1100 Sq. Ft.

Retail/Service Commercial
Office/Business Park
Industrial
du
du
du
kbsf
kbsf
kbsf
$1,720
$1,577
$1,242
$956
$1,591
$637
$688
$630
$497
$535
$891
$356
1 du = dwelling unit; kbsf = 1,000 gross square feet of building area 2 Zone 1 is the Southern area of the city that is not part of the Urban Infill Area (See Map attached). 3 Zone 2 is the Urban Infill Area per Resolution 25-5024-20 (See Map attached).

HISTORY:

AUTHORITY DATE ACTION
Res. 05-82 9/7/05 Update fee schedule
Res. 22-84
Res. 24-20
Res. 25-50
9/19/22
4/10/24
4/30/25
Adoption of targeted impact fee reform program in Central Business District and Washington District
Adoption of Urban Infill Fee Reduction Program Expansion Update Urban Infill Fee Reduction Program
104
105

CITY OF WEST SACRAMENTO

BOOK OF FEES
Description Authority Effective Date
FLOOD PROTECTION IN-LIEU FEE Resolution 07-34 Jul. 2, 2007 Resolution 22-84
Resolution 23-38
Resolution 24-20
Inflationary Adjustment
Resolution 25-50
Sept. 19, 2022
June 7, 2023
July 1, 2024
Jan. 1, 2025
July 1, 2025
Fee Schedule
Administered by the Finance Department Page 1 of 2
Chapter 15.50 of the City of West Sacramento Municipal Code provides that developers demonstrate that, prior to occupancy, new structures have two-hundred-year flood protection through either: (i) the construction of flood improvements or other mitigation measures beyond those otherwise required by the City’s Flood Plan Management Ordinance (Title 18); or (ii) the payment to the City of an in-lieu fee.

The various amounts of these in-lieu fees are supported by a study entitled West Sacramento Flood Protection In-Lieu Fee Study, by Economic & Planning Systems, dated April 11, 2007. Fees in this study shall be adjusted each succeeding January 1st, commencing January 1, 2008, to reflect inflationary costs. The fees shall be increased by the ratio which the Engineering NewsRecord’s Construction Cost Index (20 cities) for the most recent July index.

A. FEES
Land Use 3 Summary of Flood Protection
In-Lieu Fees (2024)
Zone 1 1 Zone 2 1 Zone 3 1
Residential Per Dwelling Unit
Single-Family 2
<1,100 sq. ft. $383 $1,932 $771
1,101-2,500 sq. ft. $627 $3,162 $1,265
>2,500 sq. ft. $871 $4,391 $1,756
Multi-Family 4
<900 sq. ft. $132 $1,557 $622
>900 sq. ft. $198 $2,336 $934
Commercial
Per 1,000 Building Square Feet
Retail $799 $4,018 $2,250
Office $517 $3,752 $2,100
Industrial $191 $1,801 $1,010
1 Zone 1 includes the Triangle Area and Pioneer Bluff east of South River Road (high ground) and Zone 2 is the Southern area of the city that is not part of the Urban Infill Area and Zone 3 is the Urban Infill Area per Resolution 25-5024-20 (See Map attached).
2 Gross building square feet
3 Land uses are defined as follows:
106

CITY OF WEST SACRAMENTO

Multi-Family- This designation provides for multi-family units, triplex units, higher density housing, and similar uses.

Retail- This designation provides for light retail, including but not limited to eating and drinking establishments, grocery stores, and general merchandise, and similar uses.

Office- This designation provides for professional and administrative offices, medical and dental clinics, laboratories, financial institutions, and similar uses.

Industrial- This designation provides for industrial parks, heavy retail, sales, services, wholesale commercial, warehouses, distribution centers, fuel storage, trucking terminals, railroad facilities, manufacturing, and similar uses.

Mixed Use- This designation provides for development projects that are a combination of the other land use classifications. Mixed use development will be proportionally computed to the percentage of land use in each category.
4 Varying the multi-family fee for two unit sizes is calculated by dividing the multi-family fee by the average size of multifamily units (900 sq. ft.) and applying that amount to a 600 sq. ft. unit, which is reflective of an average size unit in the under 900 sq. ft. category.

HISTORY:

AUTHORITY DATE ACTION
Res. 06-5
Res. 22-84
Res. 23-38
Res.24-20
Res. 25-50
1/18/06
9/19/22
6/7/23
4/10/24
4/30/25
Adopt fee schedule
Adoption of targeted impact fee reform program in Central Business District and Washington District
Update indexing from December ENR to July ENR
Adoption of Urban Infill Expansion Fee Reduction Program Update Urban Infill Expansion Fee Reduction Program
107
108

CITY OF WEST SACRAMENTO

BOOK OF FEES
Description Authority Effective Date
PARK IMPACT FEES Resolution 21-67 Apr. 1, 2011
Plan Update
Resolution 22-84
Resolution 22-130
Resolution 24-20
Inflationary Adjustment
Resolution 25-50
Sept. 19, 2022
Oct. 19, 2022
July 1, 2024
Jan. 1, 2025
July 1, 2025
Administered by Finance Department Page 1 of 2
Fees are supported by the Parks, Recreation and Open Space Master Plan prepared by PROS Consulting, dated April 17, 2019 (the “2019 Master Plan”) and the 2021 Parks, Recreation and Open Space Master Plan Impact Fee Analysis (the “2021 Fee Analysis”), which included a 10- year Capital Improvement Program (CIP) reflecting land acquisition and construction of park, trail and recreation facility improvements based on recent project costs and Department estimated facility costs. The 2021 Fee Analysis applied a 5% cost escalator to the estimated total CIP costs identified in the 2019 Master Plan. Costs associated with more recent planning efforts/development projects in the City have been incorporated, including: Washington Realized, The Bridge District, Yarbrough, Pioneer Bluff, Stone Lock, River Park, and Liberty. The total value of the 2019 Master Plan CIP is $180 million. Of this amount, $112 million in capital improvements are estimated to be funded with the Park Impact Fee. The balance is estimated to be funded through other sources of funding, including grant funding, public/private partnerships, sales tax measure funding and/or other appropriate impact fee funding.

The Park Impact Fee will be updated annually based on the Engineering News-Record’s Construction Cost Index. Estimated costs and corresponding fees in the study have been indexed from July 2020 (11439.11) to July 2024 (13556).

Fee Schedule
A. CHARGE: NEIGHBORHOOD FACILITIES
Land Use Category Zone 1[2] Zone 2[3]
Residential Dwelling Unit
Single-family $2,171 $868
Multifamily $1,780 $713
B. CHARGE: COMMUNITYWIDE FACILITIES
Land Use Category Zone 1[2] Zone 2[3]
Residential Dwelling Unit
Single-family $11,131 $4,453
Multifamily $9,129 $3,651
Nonresidential Per Bldg. Sq. Ft.
109

CITY OF WEST SACRAMENTO

BOOK OF FEES
Description Authority Effective Date
PARK IMPACT FEES Resolution 21-67 Apr. 1, 2011
Plan Update
Resolution 22-84
Resolution 22-130
Resolution 24-20
Inflationary Adjustment
Resolution 25-50
Sept. 19, 2022
Oct. 19, 2022
July 1, 2024
Jan. 1, 2025
July 1, 2025
Administered by Finance Department Page 2 of 2
Commercial $1.45 $0.82
Office $2.04 $1.14
Industrial [1] $1.01 $0.57
[1] A specialty fee calculation can be requested by industrial projects if the applicant believes that the employment density of the project varies substantially from the general industrial category (750 square feet per employee). At the approval of the City Manager, staff can prepare a specialty fee calculation utilizing the Interim Traffic and Park Impact Fee Study as the basis. Information must be provided by the applicant substantiating the employment density of the project. Examples include industry data for similar projects, site plans, business plans, or other information deemed appropriate by staff.
[2] Zone 1 is the Southern area of the city that is not part of the Urban Infill Area (See Map attached).
[3] Zone 2 is the Urban Infill Area per Resolution 25-5024-20 (See Map attached).

HISTORY:

AUTHORITY DATE ACTION
Res. 93-118 12/15/93 Adoption of citywide park facilities development fee Res. 03-31 5/14/04 Update current land values
Res. 03-125` 12/23/03 Update for 2003 Park Master Plan
Res. 10-14 3/3/10 Update for Interim Traffic and Park Fee Study Res. 10-14 3/16/10 Council approved that interim fees sunset per resolution and adjusted to previous levels effective 4/1/11
Res. 21-67
Res. 22-84
Res. 22-130
Res. 24-20
Res. 25-50
10/6/21
9/19/22
10/19/2022
4/10/24
4/30/25
Updated Park Impact Fee Analysis
Adoption of targeted impact fee reform program in Central Business District and Washington District
Correction of Resolution 22-84 to reapply 50% credit for Neighborhood Parks in West Capitol Avenue Area outside of Central Business District Adoption of Urban Infill Fee Reduction Program Expansion Update Urban Infill Fee Reduction Program
110
111

CITY OF WEST SACRAMENTO

BOOK OF FEES
Description Authority Effective Date

POLICE FACILITIES DEVELOPMENT FEE
(CITYWIDE)
Resolution 05-82
Resolution 22-84
Resolution 24-20
Inflationary Adjustment
Resolution 25-50
Nov. 7, 2005
Sept. 19, 2022
July 1, 2024
Jan. 1, 2025
July 1, 2025
Administered by the Finance Department Page 1 of 1
Police Facility Development Fees are supported by a Nexus Study entitled Analysis of the Impacts of Development on Fire, Police and Corporation Yard Facilities by Citygate Associates, dated June 1, 2005. Fees in this study, reflecting Engineering News-Record’s Construction Cost Index of 7422, have been adjusted to reflect the July 2024 Index of 13556.

Fee Schedule
Development Type Dev
Units[1]
Zone 1[2] Zone 2[3]
Residential > 2500 Sq. Ft.

Residential 1100-2500 Sq. Ft.

Residential < 1100 Sq. Ft.

Retail/Service Commercial
Office/Business Park
Industrial
du
du
du
kbsf
kbsf
kbsf
$1,688
$1,548
$1,219
$938
$1,562
$625
$676
$619
$487
$525
$875
$350
1 du = dwelling unit; kbsf = 1,000 gross square feet of building area 2 Zone 1 is the Southern area of the city that is not part of the Urban Infill Area (See Map attached). 3 Zone 2 is the Urban Infill Area per Resolution 25-5024-20 (See Map attached).

HISTORY:

CITY OF WEST SACRAMENTO

BOOK OF FEES
Description Authority Effective Date

SEWER IMPACT FEES (CONNECTION FEES)

CITYWIDE
Resolution 18-8 Apr. 12, 2018
Resolution 22-84
Resolution 24-20
Inflationary Adjustment
Resolution 25-50
Sept. 19,2022
July 1, 2024
Jan. 1, 2025
July 1, 2025
Fee Schedule
Administered by the Finance Department Page 1 of 4
The sewer connection fees are supported by the Wastewater System Master Plan 2015 Update, dated August 2017. The sewer connection fee represents the unit cost of capacity. The current number of sewer connections is converted to a standard connection referred to as an equivalent dwelling unit (EDU). An EDU relates multi family, commercial, and industrial connections to an equivalent single family residential connection based on the ration of the customer’s estimated daily sewer water use compared to that of a single-family residence. The City’s sewer connection fee only recovers the collection system costs. Fees in this study shall be adjusted each succeeding January 1st, commencing January 1, 2019, to reflect inflationary costs. The fees shall be increased by the ratio which the Engineering News-Record’s Construction Cost Index (20 cities) for the most recent July index (13556).

A. CONNECTION PERMIT APPLICATION FEE
Includes application review, permit issuance, and tracking. May be included with the Connection Permit Application Fee for Water Connections.

Connection Permit Application Fee $250
B. Zone 1 (see map attached)

1. Single family residential 4” diameter connection $7,766

2. Multiple Dwelling units: include duplexes, triplexes, quadraplexes, condominiums, townhouses, apartments, mobile homes, or any type of dwelling intended for residential use other than single family residential.

Multifamily = 75% of single-family rate $5,825

3. Commercial/Industrial: the connection fees for commercial and industrial developments shall be determined based on the estimated flow per 1,000 square feet used in the Wastewater Master Plan 2016 Update and have been indexed to July 2024 ENRCCI (13556) below:
114

CITY OF WEST SACRAMENTO

BOOK OF FEES
Description Authority Effective Date

SEWER IMPACT FEES (CONNECTION FEES)

Water related $2,302
General $2,302
Neighborhood $1,842
Community $1,842
Highway $1,842
Office $2,302
Industrial
Water related $920
Light $920
Mixed comm/Ind $1,379
Business Park $1,842
Heavy $1,842
a. The minimum collection charge for commercial and industrial developments shall be $7,766.
b. The minimum size lateral for commercial and industrial connections shall be 6”
c. For all tenant improvements, remodels, or additions to commercial and industrial buildings which were issued building permits for new construction before November 14, 1990, the charge for sewer connection fees shall be determined based on $125 per plumbing fixture unit.

C. Zone 2 (see map attached)

1. Single family residential $3,106
4” diameter connection

2. Multiple Dwelling units include duplexes, triplexes, quadraplexes, condominiums, townhouses, apartments, mobile homes, or any type of dwelling intended for residential use other than single family residential.

Multifamily = 75% of single-family rate $2,330
115

CITY OF WEST SACRAMENTO

BOOK OF FEES
Description Authority Effective Date

SEWER IMPACT FEES (CONNECTION FEES)

Commercial
Water related $1,288
General $1,288
Neighborhood $1,032
Community $1,032
Highway $1,032
Office $1,228
Industrial
Water related $515
Light $515
Mixed comm/Ind $772
Business Park $1,032
Heavy $1,032
a. The minimum collection charge for commercial and industrial developments shall be $3,076.
b. The minimum size lateral for commercial and industrial connections shall be 6”
c. For all tenant improvements, remodels, or additions to commercial and industrial buildings which were issued building permits for new construction before November 14, 1990, the charge for sewer connection fees shall be determined based on $125 per plumbing fixture unit.
116

CITY OF WEST SACRAMENTO

BOOK OF FEES
Description Authority Effective Date

SEWER IMPACT FEES (CONNECTION FEES)

1. Sewer connection fees are not required where it can be shown that a previous connection once existed for a similar improvement on a parcel

2. Consistent with the City’s adopted Developer Reimbursement Policy, credits against fees can be applied for the following components of sewer service are provided for past performance (cash payments, land dedications, constructed improvements, etc.)

HISTORY:

AUTHORITY DATE ACTION
Res. 08-89 12/20/08 Adopt fee schedule
Res. 16-48 06/15/16 Amend application fee
Res. 17-7 09/20/17 Update 2016 Sewer Master Plan
Res. 17-60 10/18/17 Update fees
Res. 18-8
Res. 22-84
Res. 24-20
Res. 25-50
04/11/18
9/19/22
4/10/24
4/30/25
Update fees
Adoption of fee reform in Central Business District and Washington District Adoption of Urban Infill Fee Reduction Program Expansion Update Urban Infill Fee Reduction Program
117
118
Administered by Finance Department Page 1 of 3
Description Authority Effective Date

TRAFFIC IMPACT FEE

CITYWIDE BY DISTRICT
Resolution 10-14
Resolution 22-84
Apr. 1, 2011
Sept. 19, 2022
Resolution 22-130
Resolution 24-20
Inflationary Adjustment
Resolution 25-50
Oct. 19, 2022
July 1, 2024
Jan. 1, 2025
July 1, 2025
Traffic Impact Fees are supported by a study entitled 2005 Traffic Impact Fee Study Update, prepared by DKS Associates. Fees in this study reflect 2005 costs. Fees have been updated to July 2009 using the ARTBA Index. Beginning on January 1, 2011, the July Engineering NewsRecord’s 20 Cities Index (ENRCCI) will be used to update the traffic fees each year. The fees below have been indexed to July 2024 ENRCCI (13556).

Fee Schedule
A. FEES
Land Use Category Notes:

Outdoor bulk storage uses shall pay a traffic impact fee based on an assumed 40% floor area. It shall be calculated on a per acre basis (acreage of use X 4 X 43.650 X the applicable HI or WRI fee rate). The fee shall be collected with the business license for outdoor bulk storage use. The fee shall not be collected more than one time on a given area for outdoor bulk storage use.

Heavy industrial category applies to uses that deal with large cargo handling or raw material transfer, storage, manufacture, refining or processing.

Light industrial category applies to uses such as semiconductor manufacturing, machine shops, bottling plant, printing plants, inert material manufacture, laboratory (i.e., research, materials testing), cabinetmakers, etc.

Heavy commercial category applies to establishments such as building material supply, lumber supply, hardware, home improvement stores and nurseries.

General Notes:

Credit against traffic impact fees shall be provided when a building permit for demolition of a previous structure of similar use on the same lot has been obtained within the five years previous to building permit issuance for a new structure.

Traffic impact fees for land uses which do not fit into the above listed categories shall be evaluated by the City Engineer on a case-by-case basis by establishing a ratio of relative impacts, as identified within the ITE Codes, between the proposed land use and a similar land use listed above. Traffic impact fees will not be collected at the time of building permit issuance for a shell building, but will be collected at the time of the building permit for tenant improvements and will be charged at the rate in effect at the time of that permit.

On March 3, 2010, the City Council approved interim traffic fees that reduced the fees by 20%. These reductions were not extended by the City Council at its March 16, 2011 119
Administered by Finance Department Page 2 of 3
meeting; therefore, these Interim Traffic Fees have been automatically adjusted to their previous level effective April 1, 2011, including all applicable adjustments for inflation.

Fee Schedule
A. (continued)
Table 1
Land Use
Category UNIT
Southport –
District 1A
Fee

Stone Lock
Southport District 1B
Fee
Port Industrial - District 2
WC/CBD – District 3
Lighthouse – District 5
Reed/Harbor – District 6
Fee
Riverfront –
District 4
Fee
Industrial
Light Industrial 1,000 s.f. $20,909 $11,708 $8,696 $5,055 Heavy Industrial 1,000 s.f. $4,054 $2,271 $1,686 $979
Warehousing 1,000 s.f. $10,028 $5,616 $4,170 $2,423
Residential
700 s.f. or less du $4,502 $1,801 $1,337 $778
701 to 1,100 s.f. du $14,096 $5,639 $4,186 $2,434
1,101 to 2,500 s.f. du $17,735 $7,095 $5,268 $3,062
Greater than 2,500
s.f. du $22,964 $9,185 $6,821 $3,964
Lodging
Hotel/Motel Room $12,191 $6,826 $5,070 $2,946
Recreational
Movie Theater 1,000 s.f. $33,783 $18,918 $14,049 $8,166 Health Club 1,000 s.f. $19,061 $10,673 $7,927 $4,608
Institutional
Schools/Day Care student $1,094 $613 $455 $265
Church 1,000 s.f. $10,533 $5,899 $4,381 $2,547
Medical
Hospital 1,000 s.f. $26,443 $14,808 $10,998 $6,392
Nursing Home/
Continuing Care 1,000 s.f. $4,010 $2,246 $1,667 $969
Office
150,000 or less 1,000 s.f. $19,976 $11,187 $8,308 $4,829 150,001 to
300,000
1,000 s.f. $24,600 $13,775 $10,230 $5,946
Greater than
300,000 s.f. 1,000 s.f. $27,310 $15,293 $11,357 $6,601
Retail
100,000 s.f. or less 1,000 s.f. $19,215 $10,760 $7,991 $4,645 Greater than
100,000 s.f. 1,000 s.f. $28,774 $16,114 $11,967 $6,955
Heavy Commercial 1,000 s.f. $12,495 $6,997 $5,198 $3,020 Furniture Store 1,000 s.f. $5,874 $3,289 $2,443 $1,419
Restaurant 1,000 s.f. $20,435 $11,444 $8,498 $4,941
Restaurant
w/Drive Thru 1,000 s.f. $82,696 $46,310 $ 34,394 $ 19,990 120
Administered by Finance Department Page 3 of 3
District 7 is not reflected on table above since these areas have their own negotiated impact fee package and those fees are located here.

B. CREDITS
The percentage of the above fee is to be constructed and reimbursed at 12.8%. This is based on the assumption that the following projects will be developer financed and constructed:
 5th Street
 Southport/Village Parkway
 South River Road in Triangle Area
 Lake Washington
 40% of remaining traffic signals
C. TRAFFIC IMPACT FEE ADJUSTMENT FOR TRANSIT
The City anticipates establishing a transit funding program. Should such a program be implemented, adjustments to the traffic impact fee may be negotiated with project applicants who participate in a financing district for transit improvements that reduce traffic generation. Participation may include advance funding, formation of a financing district, or annexation to an existing financing district.

D. URBAN INFILL FEE REDUCTION PROGRAM EXPANSION
The City adopted resolution 24-20 to have a temporary fee reduction in all districts in the Northern part of the City plus Stonelock area. The fee schedule above reflects this reduction program in all districts except for District 1. Resolution 25-50 is expanding the urban infill area to include Southport Industrial Park and Seaway areas.

HISTORY:

AUTHORITY DATE ACTION
Ord.93-18 10/10/94 Adoption of citywide traffic fee
Res. 94-90 12/7/94 Update traffic costs (new development) Res. 95-72 12/6/95 Annual indexing policy
Res. 01-100 12/12/01 2001 Traffic Impact Fee Study
Res. 03-125 12/23/03 Update traffic cost
Res. 06-1 1/18/06 2005 Traffic Impact Fee Study
Res. 08-89 12/10/08 Add D.

Res. 10-14 3/3/10 Update for Interim Traffic and Park Fee Study Res. 10-14 3/16/11 Council approved that interim fees sunset per resolution and adjusted to previous levels effective 4/1/11
Res. 22-84
Res. 22-130
Reso. 24-20
Reso. 25-50
9/19/22
10/19/22
4/10/24
4/30/25
Adoption of impact fee reform program in Central Business District and Washington District
Correction of Targeted Infill Fee Reform program in Central Business District and Washington District
Adoption of Urban Infill Fee Reduction Program Expansion Update Urban Infill Fee Reduction Program
121
122

CITY OF WEST SACRAMENTO

BOOK OF FEES
Description Authority Effective Date
WATER IMPACT FEES (CONNECTION FEES) Resolution 18-8 Apr. 12, 2018 Resolution 22-84
Resolution 24-20
Inflationary Adjustment
Resolution 25-50
Sept. 19, 2022
July 1, 2024
Jan. 01, 2025
July 1, 2025
Administered by the Finance Department Page 1 of 3
The water connection fees are supported by the Water System Master Plan 2015 Update, dated August 2017. The water connection fee represents the unit cost of capacity. The unit cost is determined by dividing the value of the facilities by the current number of connections serviced.

The current number of water connections are converted to a standard connection referred to as an equivalent meter unit (EMU). An EMU represents capacity of the smallest meter available, a ¾” meter. Larger meters represent more EMU’s depending on how their rated capacities compare with one EMU.

The cost of an EMU is determined by dividing the value of the water system facilities by the number of EMU’s served. Fees in this study shall be adjusted each succeeding January 1st, commencing January 1, 2019, to reflect inflationary costs. The fees shall be increased by the ratio which the Engineering News-Record’s Construction Cost Index (20 cities) for the most recent July index (13556).

A. CONNECTION PERMIT APPLICATION FEE
Includes application review, permit issuance, and tracking. May be included with the Connection Permit Application Fee for Sewer Connections.

Connection Permit Application Fee $250
B. CAPACITY CHARGES
General
Water
Service
Zone 1
Fees[1]
Zone 2
Residential
Fees[2]
Zone 2
Non-residential
Fees [2]
¾” meter $11,944 $4,778 $6,689
1” meter $19,946 $7,977 $11,169
1 ½” meter $39,775 $15,911 $22,274
2” meter $63,661 $25,464 $35,650
3” meter $127,442 $50,977 $71,368
4” meter $199,106 $79,643 $111,498
6” meter $398,096 $159,239 $222,934
8” meter $636,976 $254,790 $356,706
10” meter $915,751 $366,301 $512,820
12” meter $1,711,980 $684,793 $958,709
1 Zone 1 is the Southern area of the city that is not part of the Urban Infill Area (See Map attached). 2 Zone 2 is the Urban Infill Area per Resolution 25-5024-20 (See Map attached).

For multiple dwelling units and mobile home parks the charge will be based on the meter size needed to serve the multi-family dwelling or mobile home park. 123

CITY OF WEST SACRAMENTO

1. Water connection fees are not required where it can be shown that a previous connection once existed for a similar improvement on a parcel.

2. Consistent with the City’s adopted Developer Reimbursement Policy, credits against fees can be applied for the following components of water service are provided for past performance (cash payments, land dedications, constructed improvements, etc.) D. GREEN BUILDING WATER FEE ADJUSTMENT
Project applicants that demonstrate green building techniques in excess of minimum building code requirements may be eligible for adjustment to the City water impact fees.

The adjustment would be proportionate to the reduction in impact to the water system funded through the fee program. An estimate of the reduction in water system impact and fee amount is required by the applicant, along with substantiating evidence. The City Manager, or his/her designee, must concur with the applicant’s findings prior to granting a water fee adjustment.

E. ACCESSORY DWELLING UNITS (ADU’S)
The methodology for calculating the fee for Accessory Dwelling Units will conform with SB1069, and pro rate the fee based on the floor size, or fixture units.

F. FIRE SPRINKLERS
Private (Commercial) Fire Protection (per tap, any size) $11,944 The meter size used to determine the amount of the water impact fee will be based on the requirements of the International Plumbing Code design capacity requirements (or other applicable building code requirements), without consideration for increased capacities required for the sprinkler systems. Minimum meter size shall be ¾”.

HISTORY:

AUTHORITY DATE ACTION
Res. 05-43 08/08/05 Adopt fee schedule
Res. 08-73 09/18/08 Add fire sprinkler
Res. 08-89 12/10/08 Add Green Building
Res. 09-08 01/14/09 Add multifamily and buy-in
Res. 16-48 06/15/16 Amend language in Section A
Res. 17-07 09/20/17 Update to Water Master Plan 2016
Res. 17-60 10/18/17 Updated fee schedule
Res. 18-8
Res. 22-84
Res. 24-20
Res. 25-50
04/11/18
09/19/22
4/10/24
4/30/25
Update fees
Adoption of targeted impact fee reform in Central Business District and Washington District
Adoption of Urban Infill Fee Reduction Program Expansion Update Urban Infill Fee Reduction Program
124

CITY OF WEST SACRAMENTO

The fee for multifamily residential is calculated by treating each unit separately.

CITY OF WEST SACRAMENTO

Fee Schedule
Development Type
Dev
Units1
Zone 1[2] Zone 2[3]
Residential > 2500 Sq. Ft.

Residential 1100-2500 Sq. Ft.

Residential < 1100 Sq. Ft.

HISTORY:

CITY OF WEST SACRAMENTO

Fee Schedule
Development Type Dev
Units[1]
Zone 1[2] Zone 2[3]
Residential > 2500 Sq. Ft.

Residential 1100-2500 Sq. Ft.

Residential < 1100 Sq. Ft.

HISTORY:

CITY OF WEST SACRAMENTO

Fee Schedule
Development Type Dev
Units[1]
Zone 1[2] Zone 2[3]
Residential > 2500 Sq. Ft.

Residential 1100-2500 Sq. Ft.

Residential < 1100 Sq. Ft.

HISTORY:

CITY OF WEST SACRAMENTO

A. FEES
Land Use 3 Summary of Flood Protection
In-Lieu Fees (2024)
Zone 1 1 Zone 2 1 Zone 3 1
Residential Per Dwelling Unit
Single-Family 2
<1,100 sq. ft. $383 $1,932 $771
1,101-2,500 sq. ft. $627 $3,162 $1,265
>2,500 sq. ft. $871 $4,391 $1,756
Multi-Family 4
<900 sq. ft. $132 $1,557 $622
>900 sq. ft. $198 $2,336 $934
Commercial
Per 1,000 Building Square Feet
Retail $799 $4,018 $2,250
Office $517 $3,752 $2,100
Industrial $191 $1,801 $1,010
1 Zone 1 includes the Triangle Area and Pioneer Bluff east of South River Road (high ground) and Zone 2 is the Southern area of the city that is not part of the Urban Infill Area and Zone 3 is the Urban Infill Area per Resolution 25-50 (See Map attached).
2 Gross building square feet
3 Land uses are defined as follows:
136

CITY OF WEST SACRAMENTO

Multi-Family- This designation provides for multi-family units, triplex units, higher density housing, and similar uses.

Retail- This designation provides for light retail, including but not limited to eating and drinking establishments, grocery stores, and general merchandise, and similar uses.

Office- This designation provides for professional and administrative offices, medical and dental clinics, laboratories, financial institutions, and similar uses.

HISTORY:

CITY OF WEST SACRAMENTO

BOOK OF FEES
Description Authority Effective Date
PARK IMPACT FEES Resolution 21-67 Apr. 1, 2011
Plan Update
Resolution 22-84
Resolution 22-130
Resolution 24-20
Inflationary Adjustment
Resolution 25-50
Sept. 19, 2022
Oct. 19, 2022
July 1, 2024
Jan. 1, 2025
July 1, 2025
Administered by Finance Department Page 2 of 2
Commercial $1.45 $0.82
Office $2.04 $1.14
Industrial [1] $1.01 $0.57
[1] A specialty fee calculation can be requested by industrial projects if the applicant believes that the employment density of the project varies substantially from the general industrial category (750 square feet per employee). At the approval of the City Manager, staff can prepare a specialty fee calculation utilizing the Interim Traffic and Park Impact Fee Study as the basis. Information must be provided by the applicant substantiating the employment density of the project. Examples include industry data for similar projects, site plans, business plans, or other information deemed appropriate by staff.
[2] Zone 1 is the Southern area of the city that is not part of the Urban Infill Area (See Map attached).
[3] Zone 2 is the Urban Infill Area per Resolution 25-50 (See Map attached).

HISTORY:

CITY OF WEST SACRAMENTO

BOOK OF FEES
Description Authority Effective Date

Fee Schedule
Development Type Dev
Units[1]
Zone 1[2] Zone 2[3]
Residential > 2500 Sq. Ft.

Residential 1100-2500 Sq. Ft.

Residential < 1100 Sq. Ft.

HISTORY:

CITY OF WEST SACRAMENTO

BOOK OF FEES
Description Authority Effective Date

SEWER IMPACT FEES (CONNECTION FEES)

A. CONNECTION PERMIT APPLICATION FEE
Includes application review, permit issuance, and tracking. May be included with the Connection Permit Application Fee for Water Connections.

Connection Permit Application Fee $250
B. Zone 1 (see map attached)

1. Single family residential 4” diameter connection $7,766

Multifamily = 75% of single-family rate $5,825

CITY OF WEST SACRAMENTO

BOOK OF FEES
Description Authority Effective Date

SEWER IMPACT FEES (CONNECTION FEES)

C. Zone 2 (see map attached)

1. Single family residential $3,106
4” diameter connection

Multifamily = 75% of single-family rate $2,330
145

CITY OF WEST SACRAMENTO

BOOK OF FEES
Description Authority Effective Date

SEWER IMPACT FEES (CONNECTION FEES)

CITY OF WEST SACRAMENTO

BOOK OF FEES
Description Authority Effective Date

SEWER IMPACT FEES (CONNECTION FEES)

1. Sewer connection fees are not required where it can be shown that a previous connection once existed for a similar improvement on a parcel

HISTORY:

AUTHORITY DATE ACTION
Res. 08-89 12/20/08 Adopt fee schedule
Res. 16-48 06/15/16 Amend application fee
Res. 17-7 09/20/17 Update 2016 Sewer Master Plan
Res. 17-60 10/18/17 Update fees
Res. 18-8
Res. 22-84
Res. 24-20
Res. 25-50
04/11/18
9/19/22
4/10/24
4/30/25
Update fees
Adoption of fee reform in Central Business District and Washington District Adoption of Urban Infill Fee Reduction Program Expansion Update Urban Infill Fee Reduction Program
147
148
Administered by Finance Department Page 1 of 3
Description Authority Effective Date

TRAFFIC IMPACT FEE

Fee Schedule
A. FEES
Land Use Category Notes:

Heavy industrial category applies to uses that deal with large cargo handling or raw material transfer, storage, manufacture, refining or processing.

Heavy commercial category applies to establishments such as building material supply, lumber supply, hardware, home improvement stores and nurseries.

General Notes:

On March 3, 2010, the City Council approved interim traffic fees that reduced the fees by 20%. These reductions were not extended by the City Council at its March 16, 2011 149
Administered by Finance Department Page 2 of 3
meeting; therefore, these Interim Traffic Fees have been automatically adjusted to their previous level effective April 1, 2011, including all applicable adjustments for inflation.

Fee Schedule
A. (continued)
Table 1
District 7 is not reflected on table above since these areas have their own negotiated impact fee package and those fees are located here.

Land Use
Category UNIT
Southport –
District 1A
Fee

Southport District 1B
Fee
Port Industrial - District 2
WC/CBD – District 3
Lighthouse – District 5
Reed/Harbor – District 6
Fee
Riverfront –
District 4
Fee
Industrial
Light Industrial 1,000 s.f. $20,909 $11,708 $8,696 $5,055 Heavy Industrial 1,000 s.f. $4,054 $2,271 $1,686 $979
Warehousing 1,000 s.f. $10,028 $5,616 $4,170 $2,423
Residential
700 s.f. or less du $4,502 $1,801 $1,337 $778
701 to 1,100 s.f. du $14,096 $5,639 $4,186 $2,434
1,101 to 2,500 s.f. du $17,735 $7,095 $5,268 $3,062
Greater than 2,500
s.f. du $22,964 $9,185 $6,821 $3,964
Lodging
Hotel/Motel Room $12,191 $6,826 $5,070 $2,946
Recreational
Movie Theater 1,000 s.f. $33,783 $18,918 $14,049 $8,166 Health Club 1,000 s.f. $19,061 $10,673 $7,927 $4,608
Institutional
Schools/Day Care student $1,094 $613 $455 $265
Church 1,000 s.f. $10,533 $5,899 $4,381 $2,547
Medical
Hospital 1,000 s.f. $26,443 $14,808 $10,998 $6,392
Nursing Home/
Continuing Care 1,000 s.f. $4,010 $2,246 $1,667 $969
Office
150,000 or less 1,000 s.f. $19,976 $11,187 $8,308 $4,829 150,001 to
300,000
1,000 s.f. $24,600 $13,775 $10,230 $5,946
Greater than
300,000 s.f. 1,000 s.f. $27,310 $15,293 $11,357 $6,601
Retail
100,000 s.f. or less 1,000 s.f. $19,215 $10,760 $7,991 $4,645 Greater than
100,000 s.f. 1,000 s.f. $28,774 $16,114 $11,967 $6,955
Heavy Commercial 1,000 s.f. $12,495 $6,997 $5,198 $3,020 Furniture Store 1,000 s.f. $5,874 $3,289 $2,443 $1,419
Restaurant 1,000 s.f. $20,435 $11,444 $8,498 $4,941
Restaurant
w/Drive Thru 1,000 s.f. $82,696 $46,310 $ 34,394 $ 19,990 150
Administered by Finance Department Page 3 of 3
B. CREDITS
The percentage of the above fee is to be constructed and reimbursed at 12.8%. This is based on the assumption that the following projects will be developer financed and constructed:
 5th Street
 Southport/Village Parkway
 South River Road in Triangle Area
 Lake Washington
 40% of remaining traffic signals
C. TRAFFIC IMPACT FEE ADJUSTMENT FOR TRANSIT
The City anticipates establishing a transit funding program. Should such a program be implemented, adjustments to the traffic impact fee may be negotiated with project applicants who participate in a financing district for transit improvements that reduce traffic generation. Participation may include advance funding, formation of a financing district, or annexation to an existing financing district.

HISTORY:

CITY OF WEST SACRAMENTO

BOOK OF FEES
Description Authority Effective Date
WATER IMPACT FEES (CONNECTION FEES) Resolution 18-8 Apr. 12, 2018 Resolution 22-84
Resolution 24-20
Inflationary Adjustment
Resolution 25-50
Sept. 19, 2022
July 1, 2024
Jan. 1, 2025
July 1, 2025
Administered by the Finance Department Page 1 of 3
The water connection fees are supported by the Water System Master Plan 2015 Update, dated August 2017. The water connection fee represents the unit cost of capacity. The unit cost is determined by dividing the value of the facilities by the current number of connections serviced.

A. CONNECTION PERMIT APPLICATION FEE
Includes application review, permit issuance, and tracking. May be included with the Connection Permit Application Fee for Sewer Connections.

For multiple dwelling units and mobile home parks the charge will be based on the meter size needed to serve the multi-family dwelling or mobile home park. 153

CITY OF WEST SACRAMENTO

1. Water connection fees are not required where it can be shown that a previous connection once existed for a similar improvement on a parcel.

E. ACCESSORY DWELLING UNITS (ADU’S)
The methodology for calculating the fee for Accessory Dwelling Units will conform with SB1069, and pro rate the fee based on the floor size, or fixture units.

HISTORY:

CITY OF WEST SACRAMENTO

BOOK OF FEES
Description Authority Effective Date
NEGOTIATED IMPACT FEE PACKAGE Various Various
Inflationary Adjustment Jan. 1, 2025
Fee Schedule
Administered by the Finance Department Page 1 of 4
Under California law, cities are authorized to assist developers in financing public improvements which benefit authorized municipal concerns, including the delivery of municipal services. This assistance often comes in the form of negotiated impact fees which take into consideration, among other things, land-based debt used to finance public improvements. Accordingly, this fee schedule catalogues all approved, negotiated impact fee packages.

Southport Industrial Park (SIP)
The following fee package is personal to the developer and is not available to the landowner/builder unless assigned.

Pursuant to Resolution 96-29 dated March 13, 1996, approving agreement with SIP, the following fee schedule applies to the area within the map for CFD 3. Fees established in the agreement are adjusted annually at 60 percent of any change in the most recent July 1st Engineering News-Record’s Construction Cost Index. The fees below were updated from July 1996 Index (5617) to July 2024 Index (13425).
• SIP to pay normal plan check and inspection fees.
• SIP to pay flood protection in-lieu fees, if applicable. • SIP to pay Yolo County impact fees.
• City to pay school impact fees.
• SIP to pay City impact fees in accordance with the following progressive scale.

Tier
Square Feet
of Development Adjusted Fees Sunset Period
1 first 1,360,000 $0.00/s.f. 5 years from 7-3-97
2 next 1,360,000 $0.92/s.f. 10 years from 7-3-97
3 next 1,360,000 $1.83/s.f. 15 years from 7-3-97
4 next 1,360,000 $2.75/s.f. 20 years from 7-3-97
5 thereafter $3.67/s.f. None
• The adjacent Seaway property has a similar scale. Square footage not developed by SIP at time of sunset shall be placed in a pool to be used by SIP or Seaway on a first-come, first-serve basis.
• Large water or sewer uses are exempted from this scale. • Residential properties are exempt from this scale. Rather, they will be treated similarly to the City’s proposal to Gainsborough and Gateway with a “capped” total fee amount.

Fees adjusted annually in accordance with Agreement. SIP is currently at the Tier 5 level of development.

Seaway International (Port)
Pursuant to Resolution 96-35 dated May 15, 1996, approving agreement with Port for Seaway International, the following fee schedule applies to the area within the map for Seaway. Fees established in the agreement are adjusted annually at 60 percent of any change in the most recent Attachment 2
157

CITY OF WEST SACRAMENTO

BOOK OF FEES
Description Authority Effective Date
NEGOTIATED IMPACT FEE PACKAGE Various Various
Inflationary Adjustment Jan. 1, 2025
Fee Schedule
Administered by the Finance Department Page 2 of 4
July 1st Engineering News-Record’s Construction Cost Index. The fees below were updated from July 1996 Index (5617) to July 2023 Index (13425).
• Port to pay normal plan check and inspection fees.
• Port to pay flood protection in-lieu fees, if applicable. • Port to pay Yolo County impact fees.
• City to pay school impact fees.
• Port to pay City impact fees in accordance with the following progressive scale.

Square Feet
of Development Adjusted Fees Sunset Period
first 640,000 $0.00/s.f. 5 years from 7-3-97
next 640,000 $0.92/s.f. 10 years from 7-3-97
next 640,000 $1.83/s.f. 15 years from 7-3-97
next 640,000 $2.75/s.f. 20 years from 7-3-97
thereafter $3.67/s.f. None
• SIP has a similar scale. Square footage not developed by Seaway at time of sunset shall be placed in a pool to be used by SIP or Seaway on a first-come, first-serve basis. • Large water or sewer uses are exempted from this scale.

Fees adjusted annually in accordance with Agreement. Seaway is currently at the Tier 5 level of development.

Southport Gateway/Gainsborough
Pursuant to Resolution 96-87 dated October 16, 1996, approving agreement with Ryder (Southport Gateway) and Resolution 96-86 approving agreement with Bayside Southport J.V. (Gainsborough), the following fee schedule applies to the area within the attached map for CFD 4.

The obligation of residential developments within the Developer’s Property to pay City fees (other than periodic charges for use, service or operations or maintenance costs of ongoing services of any type) applicable to the development of land and construction of single-family residences, including without limitation, development or impact fees, park fees, sewer fees, water fees, traffic fees, drainage fees, county fees (in the amount in effect on the date of the Agreement), (the Regional Improvement Fees), and application fees, processing fees, plan check fees, inspection fees, permit fees, however denominated (Processing Fees), in an amount, when added to the present value of the CFD 4 Special Taxes on a Developed Parcel in the amount of not more than $6,100 (the “CFD 4 Credit”) per Developed Parcel, to be used for Regional Improvements and processing, shall not exceed the aggregate of:
• $22,925 for each of the first 300 units developed within the entire boundaries of CFD 4; • $24,760 for each of the next 300 units developed within the entire boundaries of CFD 4; • $26,594 for each of the next 300 units developed within the entire boundaries of CFD 4; • $28,428 each of the next 300 units developed within the entire boundaries of CFD 4; 158

CITY OF WEST SACRAMENTO

BOOK OF FEES
Description Authority Effective Date
NEGOTIATED IMPACT FEE PACKAGE Various Various
Inflationary Adjustment Jan. 1, 2025
Fee Schedule
Administered by the Finance Department Page 3 of 4
• $30,262 for each of the next 300 units developed within the entire boundaries of CFD 4; and
• $32,096 for each of the next 300 units developed within the entire boundaries of CFD 4.

Fees adjusted annually in accordance with Agreement. Development has been substantially completed and the fee schedule is at the highest level.

Pheasant Hollow
Pursuant to First Amendment to Development Agreement dated November 20, 1996, with Lewis Homes of California for Pheasant Hollow project, the following fee schedule applies to the area within the attached map for Pheasant Hollow:

The obligation of Lewis to pay City fees (other than periodic charges for use, service for operations or maintenance costs of on-going services such as water and sewer service charges, refuse collection fees, etc.) applicable to the initial development of the Pheasant Hollow project and construction of single-family residences, including, without limitation, development or impact fees, school impact fees, park fees, sewer fees, water fees, traffic fees, drainage fees, county fees (in the amount in effect on the date of this Agreement), application fees, processing fees, plan check fees, inspection fees, and permit fees, however denominated, shall not exceed $24,032.00 per residential unit as set forth in the Sanitary Sewer Condition #5, Exhibit B-1. In compliance with this condition of approval, Lewis agrees that school impact fees in the amount of $8,000.00 for each residential unit, inclusive of any and all school impact fees authorized by law prior to or during the term of this Agreement, will be paid to the Washington Unified School District at the time a building permit is issued for each such residential unit. Any changes in the school fees (and county fees) will be passed along to Lewis, provided that any adjustments are consistently applied to development of Phase One of the Southport Financing Plan.

Fees adjusted annually in accordance with Agreement.

Linden West Units No. 2 and 3. South Linden West, and
Pheasant Pointe (Southport Annexation District No. 1)
Pursuant to Agreement Regarding Public Improvements Financing with Turner Land Company L.P. for the Linden West Units No. 2 and 3, South Linden West and Pheasant Pointe projects, the following fee schedule applies to the area within the attached maps for these projects:

Linden West Units No. 2 and No. 3 (81 residential units) City processing fees $1,567
City impact fees (without parks) 6,763
$8,330
South Linden West (17.28 acres of residential)
City processing fees $1,567
City impact fees 9,705
$11,272
Pheasant Pointe (20 acres of commercial)
159

CITY OF WEST SACRAMENTO

BOOK OF FEES
Description Authority Effective Date
NEGOTIATED IMPACT FEE PACKAGE Various Various
Inflationary Adjustment Jan. 1, 2025
Fee Schedule
Administered by the Finance Department Page 4 of 4
Normal City processing and impact fees, except impact fee for sewer impacts shall be limited to $450 per 1,000 square feet of building.

For a period of five years following the effective date of this Agreement, there shall be no increase in the Linden West, Pheasant Pointe and South Linden West fees. At the end of such five-year period, and annually thereafter, the dollar amount of the Linden West fee, River Ranch fee, Pheasant Pointe fee and South Linden West fee shall be adjusted for changes in the Engineering NewsRecord’s Construction Cost Index, using July 1, 1998 index of 5921 as the base for comparison purposes. Development within these areas has been substantially completed.

HISTORY:

AUTHORITY DATE ACTION
Various Various Various
160

CITY COUNCIL AGENDA REPORT
MEETING DATE: ITEM # 11
SUBJECT:

CONSIDERATION OF AFFORDABLE HOUSING AND SUSTAINABLE COMMUNITIES

PARTNERSHIP AGREEMENT AND RELATED ACTIONS FOR THE GRAND GATEWAY

AFFORDABLE HOUSING DEVELOPMENT AND SELECT ACTIVE TRANSPORTATION

AND TRANSIT IMPROVEMENTS
INITIATED OR REQUESTED BY: REPORT COORDINATED OR PREPARED BY:
[ ] Commission [X] Staff
[ ] Other
Mark Polhemus, Community Investment Manager
Raul Huerta, Housing Manager
Economic Development and Housing Department
ATTACHMENT [X] Yes [ ] No [ ] Information [ ] Direction [X] Action

OBJECTIVE
The objective of this report is to provide the City Council with information to consider approval of an Affordable Housing and Sustainable Communities (“AHSC”) Partnership Agreement and related actions to support the City’s AHSC grant application connected to the Grand Gateway affordable housing development and select active transportation and transit improvements.

RECOMMENDED ACTION
Staff respectfully recommends that the City Council:
1) Approve an AHSC Partnership Agreement with E. Smith & Company (“ESC”) in substantially the form included as Attachment 1;
2) Approve an Amendment to the Grand Gateway Development Exclusive Negotiating Agreement in substantially the form included as Attachment 2;
3) Authorize the City Manager, or designee, to execute and deliver a Financing Commitment Letter to ESC pursuant to the AHSC Grant Program requirements for an estimated amount of $3,380,000 in substantially the form shown in Attachment 3;
4) Authorize the City Manager, or designee, to execute and deliver a Predevelopment Loan Agreement with ESC in the amount of $50,000 based on the Term Sheet in Attachment 4; 5) Approve Resolution 25-50, included as Attachment 5, authorizing the transfer of $3,412,000 from Measure V (Fund 109) to various bicycle, pedestrian, and bus shelter capital improvement projects (CIP14057, CIP-14056, CIP-16013, CIP-01349) to serve as gap funding required by the AHSC grant program, an appropriation of $100,000 from the Affordable Housing Trust Fund (Fund 261) to support affordable housing services related to the AHSC affordable housing development, and an appropriation of $50,000 to execute and deliver a Predevelopment Loan Agreement with ESC; and 6) Authorize the City Manager, or designee, to take any other actions necessary to facilitate the City and ESC’s efforts to apply for the AHSC grant application.

BACKGROUND
After years of City investments in planning, property acquisitions, remediation, and infrastructure improvements, the City is advancing a development opportunity on 8.6 acres of City-owned land included in the Grand Gateway area. The City declared the Grand Gateway properties as exempt surplus land on June 28, 2023, through Resolution 23-52, and released a Request for Proposals to acquire and develop the land later that year. On June 26, 2024, the City entered into an Exclusive Negotiating Agreement (“ENA”) with SKK Developments (“SKK”) and UrbanCore Development, LLC (“UrbanCore”), for SKK and UrbanCore to acquire Grand Gateway properties to construct a development comprising 455 residential units (including 114 affordable units), ground-floor retail space, a hotel, public plaza, shared-use parking structure, and a potential park, as depicted in Attachment 6. As established in the ENA, UrbanCore is pursuing the affordable housing development on Development Block 2, while SKK is leading the development of market-rate housing, retail, a hotel, and other public uses on the remaining parcels.

For several years, the cities of West Sacramento, Sacramento and Sacramento Regional Transit (“SacRT”) have worked together on the Downtown Riverfront Streetcar Project (“Streetcar Project”). The Streetcar Project extends SacRT’s light rail transit network to West Sacramento, connecting Sutter Health Park to key destinations such as the Golden1 Center and Sacramento Valley Station. To date, the Streetcar Project partners have completed environmental review and designs for the project. SacRT will submit these plans to the Federal Transportation Administration (“FTA”) for review and approval with construction estimated to begin in 2027, and operations commencing in 2029. Estimated project cost is approximately $164 million, with $32 million in local 161 AHSC Partnership Agreement
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funding from the cities of West Sacramento and Sacramento, $33 million in State funding, $91 million in federal funding, and an $8 million shortfall, as shown below.

Streetcar Project Budget
Estimated Total Cost $164,000,000
Funding Sources
Local Funding (Cities) $32,000,000
State Funding $33,000,000
Federal Funding $91,000,000
Funding Shortfall $8,000,000
To facilitate funding of the Streetcar Project, Grand Gateway affordable housing, and additional bike, pedestrian and transit stop improvements, the City, UrbanCore, and SacRT (collectively, “Project Partners”) are partnering to submit an application for the AHSC grant program. AHSC is a State grant program administered by the Strategic Growth Council (“SGC”) and implemented by the California Department of Housing and Community Development (“HCD”). AHSC is a keystone initiative of the State’s Cap-and-Trade emissions reduction program, climate and equity strategy. The Notice of Funding Availability (“NOFA”) for AHSC Round 9 was released on March 25, 2025, with applications due on May 28, 2025. Grant award notices are expected in December 2025.

In total, AHSC Round 9 will fund up to $775 million in qualified projects across the State, with maximum perproject awards up to $50 million. The grant program funds affordable housing, transit, bicycle, and pedestrian projects near job centers and other services. The City was awarded the AHSC grant in 2014 which helped facilitate the development of the West Gateway Place Phase 1 apartments, and surrounding active transportation improvements.

For the past few months, the Project Partners have been working with a State-funded, third-party technical advisor to prepare for the grant application. The AHSC technical advisor is assisting the Project Partners with scoping improvements that maximize grant scoring and ensuring the application meets rigorous grant requirements. As stipulated by AHSC guidelines, SGC may award up to $50 million per qualified application with up to $35 million for affordable housing development costs and up to $15 million for transportation improvements and other programs. Under grant provisions, qualified projects must include affordable housing development and sustainable transportation improvements (e.g., bicycle, pedestrian, transit improvements), among other criteria.

The Project Partners’ application is anticipated to include the following funding requests:

Project Element Amount*
Grand Gateway Affordable Housing $24,600,000
Transportation Improvements and Programs
Electric Streetcar Vehicle Purchase $8,700,000
Streetcar Project Station Improvements (SacRT led) $50,000 Bike and Pedestrian Improvements in West Sacramento $4,746,000 Bus Shelter Improvements in West Sacramento $1,004,000
AHSC Programs $500,000
Subtotal Transportation Improvements and Programs $15,000,000 Total Grant Funds Request $39,600,000
*Dollar amounts shown rounded to the nearest $1,000. Amounts may be subject to change.

The Grand Gateway affordable housing development is proposed to have 114 units (24 one-bedroom, 60 twobedroom and 29 three-bedroom) serving households that earn between 30- to 60-percent Area Median Income (“AMI”). The table below shows the rent limits for the proposed affordable housing units, based on 2024 State Rent Limits (typically published annually in April-May). Yolo County median rent limit (100% AMI) is provided for additional context.

Rent Level 1 Bdrm. 2 Bdrm. 3 Bdrm.
30% AMI $649 $778 $899
50% AMI $1,081 $1,297 $1,499
60% AMI $1,298 $1,557 $1,799
Median (100% AMI) $2,162 $2,594 $2,998
As required by the AHSC grant guidelines, affordable housing developments must demonstrate approval of environmental clearances by grant application. California Environmental Quality Act (CEQA) Guidelines Section 15183 provides an exemption from additional environmental review for projects that are consistent with the 162
AHSC Partnership Agreement
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development density established by existing zoning, community plan or general plan policies for which an Environmental Impact Report (EIR) was certified. On February 19, 2025, Council adopted the Grand Gateway Zoning District and associated environmental analysis to streamline Grand Gateway redevelopment, including the affordable housing improvements.

A primary focus and criteria for AHSC grant scoring is the projected greenhouse gas emission reductions that will result from the funded project. As indicated earlier in this report, SacRT has an approximate $8 million funding shortfall after accounting for committed local, State, and federal funding. With AHSC grant funds, SacRT intends to fund the acquisition of two electric streetcar vehicles that will operate on the Streetcar Project once completed.

Currently, each vehicle is estimated to cost approximately $5.8 million. Under AHSC grant provisions, applicants must fully fund the first electric vehicle purchase and may count a second vehicle towards the greenhouse gas reduction calculation if the applicant uses grant funds toward at least 50-percent of the second vehicle cost. As a result, SacRT’s grant fund request is approximately $8.7 million.

With the remaining transportation improvements and programs budget ($6.25 million), the City plans to fund a series of improvements and programs within one mile of the Grand Gateway affordable housing development site, including bicycle and pedestrian improvements, installing new bus shelters, and implement a foreclosure/eviction and landlord anti-harassment counseling program, and provide additional services to future Grand Gateway affordable housing residents. To facilitate the Project Partners’ pursuit of the AHSC grant program, staff requests Council’s recommendation of the actions included in this report, as detailed in the Analysis section.

ANALYSIS
The actions requested in this report will facilitate the Project Partners’ pursuit of the AHSC grant program to help advance multiple key City priorities, including Grand Gateway Development and Light Rail Extension/Transit Expansion, and improvements identified in the Bicycle, Pedestrian, and Trails Master Plan (“BPTMP”) and Sidewalks and Transportation Equity Program (“STEP”).

AHSC Partnership Agreement and Amendment to Grand Gateway Development ENA Typically, affordable housing developers are the lead applicants for the AHSC grant program. Local agencies may participate under a few partnership participation options. For this grant cycle, the City and SacRT will participate with UrbanCore through separate partnership agreements. The AHSC Partnership Agreement stipulates that, if awarded, the local agency will be responsible for delivering the transportation-related projects included in the grant application, and that the local agency has experience delivering similar projects.

Additionally, the AHSC grant guidelines have stringent affordable housing developer requirements related to past project experience. The current ENA with UrbanCore includes the partner development firm, E. Smith & Company, Inc. (“ESC”), that has a strong portfolio of projects that align well with the AHSC grant requirements.

At the request of UrbanCore and ESC, the parties recommend that the project team apply for the grant under ESC. Staff and the City Attorney have reviewed ESC’s experience and agree with the recommendation to apply for the grant under this entity. This requires the current ENA to be amended to reflect ESC as the primary development partner for the Grand Gateway Development affordable housing component. Additionally, staff recommends extending the term of the ENA from June 26, 2025, to March 31, 2026, to allow the City and Grand Gateway Development project team sufficient time to refine financing options based on the AHSC grant application outcome. The AHSC Partnership Agreement is included in this report as Attachment 1 and the Grand Gateway ENA Amendment is included as Attachment 2.

Financing Commitment Letter, Predevelopment Loan Agreement, and Grand Gateway Affordable Housing Resident Services
The City and ESC have identified the need for local funding support to advance multiple components of the Project Partners’ AHSC grant application and to strengthen the application’s competitiveness:

1. The AHSC program includes scoring criteria for utilizing surplus or exempt surplus land for an affordable housing development. Additional points are achievable if the local agency donates the land to the affordable housing developer. Therefore, to maximize the scoring eligibility of the Project Partners’ grant application, staff recommends disposing of the Grand Gateway affordable housing development site located at 817 West Capitol Avenue for a nominal value, while including the market-value of the land as a loan (“Land Note”) to the developer to be repaid over a 55-year period. A Financing Commitment Letter for the Land Note is included as Attachment 3 which summarizes these terms.

The City has commissioned an appraisal for determining the market value of the land, and the report is expected to be completed by early May. Preliminary estimates for the property value are $3,380,000. 163 AHSC Partnership Agreement
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This estimate is based on a previous appraisal for the property, prepared in 2020 for the City. The value in the Land Note will be updated based on the findings of the forthcoming appraisal.

2. ESC must commission additional studies (e.g., market analysis) required by the grant and conduct iterative architectural designs to ensure their proposed project maximizes AHSC scoring criteria for family-sized units (e.g., three-bedroom units) and other considerations. As a result, ESC has requested the City provide a predevelopment loan in the amount of $50,000 to cover these upfront expenses. The predevelopment loan would be funded from the City’s Affordable Housing Trust Fund and would be unsecured during the predevelopment period. Should the predevelopment loan not proceed beyond the predevelopment phase, the Predevelopment Loan Agreement will includes provisions giving the City ownership of the plans and other work products from this work generated from the City’s investment; if the project is successfully funded and moves forward, the loan amount would be folded into a separate gap financing loan, at which point the amount would be secured by a deed of trust. A Term Sheet for the predevelopment loan is included in Attachment 4.

Prior to proceeding with the sale of the land, ESC will be required to enter into a Disposition and Development Agreement, as well as additional gap financing loan agreements with the City, as needed.

The Land Note and Predevelopment Loan Agreement will be brought back to Council for consideration prior to close of escrow on this site.

3. The AHSC grant requires that award recipients provide at least one transit pass per subsidized unit and free high-speed internet for the affordable housing development for three years. ESC and the City estimate the costs to provide these services will be $400,000 in total. The Project Partners will offset $300,000 of these costs with AHSC grant and developer funds. To make up the gap, the City recommends appropriating up to $100,000 from the Affordable Housing Trust Fund, if awarded the AHSC grant, to support these affordable housing resident services.

Appropriating Funds for Bike, Pedestrian, and Bus Shelter Improvements A key component of the AHSC grant program is to fund active transportation (e.g., walking, cycling) and transit improvements within 1-mile of the proposed affordable housing development to reduce a community’s reliance on automobile travel, and ensure the community benefitting from the AHSC funding can safely access key services without a vehicle. The table below summarizes AHSC’s active transportation and transit improvement scoring criteria and included for reference are the maximum point threshold requirements for each category.

Active Transportation Criteria Description Maximum Point Threshold Context Sensitive Bikeways Protected bike lanes At least 2 lane miles Safe and Accessible Walkways Repairing or constructing new, accessible sidewalks or trails
At least 2,000 linear feet
New Walkways New walkways or trails where none
previously existed
At least 1,000 linear feet
Bus Network Improvements Bus route or shelter improvements 10 new bus shelters City staff reviewed multiple transportation planning documents and related efforts, including the BPTMP and STEP, to identify feasible bicycle and pedestrian improvements that can meet the maximum point thresholds for each category and be completed within the grant program’s performance period. As a result, staff recommends including the CIPs below in the AHSC grant application, highlighting the project components that address AHSC scoring criteria.

1. West Capitol Avenue Regional Connection Bike and Pedestrian Safety Improvements (CIP-14057)  Install delineators to the painted buffered bike lanes on West Capitol Avenue between Interstate-80 and Jefferson Boulevard, creating approximately 5.2 lane miles of protected bike lanes.

2. STEP Project 3 – Broderick (CIP-14056)
 Install approximately 1.2 miles new of sidewalks in the Broderick neighborhood.

3. North 5th Street Connectivity and Complete Street (CIP-16013)  Install approximately 0.9 lane miles of Class IV protected cycle track on 5th Street.

4. New Bus Shelters (CIP-01349)
 Install 10 new bus shelters and surrounding ADA improvements. 164
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Combined, the proposed projects achieve the total maximum points for active transportation and transit improvements for the AHSC grant application and create approximately 6.1 lane miles of Context Sensitive Bikeways and 1.4 miles of Safe and Accessible Walkways, with 1.2 miles of New Walkways, far exceeding the grant thresholds to achieve maximum points for bicycle and pedestrian improvements.

Additionally, the AHSC grant program requires improvements to bus transit networks. Though Project Partners plan to use a significant portion of grant funds towards electric streetcar vehicle purchases, AHSC requires applicants to improve bus networks, as not all California communities have rail transit networks. Therefore, the City plans to use grant funds to install 10 new bus shelters in West Sacramento, which staff has coordinated with Yolo Transportation District (“YTD”) staff. Maps providing preliminary alignment and locations of these improvements are provided in this report as Attachment 7.

As provided in the AHSC grant guidelines, local agencies are not required to certify completion and demonstration of environmental clearances (CEQA or NEPA) for bicycle, pedestrian, or transit improvements when submitting grant applications. However, local agencies must complete environmental clearance for such improvements prior to receiving grant funds. Staff will complete the required environmental documentation for the AHSC improvements described above on a project level basis. Below lists the environmental clearance status of each related improvement associated with this grant application.  Streetcar Project – Environmentally cleared through the project’s Environmental Assessment.  West Capitol Avenue Regional Connection Bike and Pedestrian Safety Improvements; STEP Project 3-Broderick (CIP-14056); Bus Shelter Improvements (CIP-01349) – Staff anticipates these improvements will be exempt from CEQA under Section 15301 (Existing Facilities) which provides an exemption for repairs or alterations to streets, sidewalks, bicycle and pedestrian trails, pedestrian crossings, transit improvements and Section 15304 (Minor Alterations to Land) which provides an exemption for grading and the creation of bicycle lanes on existing rights-of-way.  North 5th Street Connectivity and Complete Street (CIP-16013) – Environmental review is currently in progress and is anticipated to be completed in summer 2025.

Environmental Considerations
The actions recommended in this item are not a project subject to CEQA because they are not an activity that may cause either a direct or foreseeable physical change in the environment (Pub. Resources Code, §21065; CEQA Guidelines §§15060(c), 15378(a)). As described in the Background and Analysis sections, projects supported by these actions have addressed completed environmental review, or will prior to receiving grant funds.

Strategic Plan Integration
The recommended actions are consistent with multiple City Council Strategic Plan goals, including the 2021- 2024 Strategic Priorities of Light Rail Extension/Transit Expansion and the 2021-2024 Management Priorities of Grant Gateway Development; and the 2021 Strategic Priority and 2022 Management Priority of Mobility Action Plan Implementation. The recommended actions further support the City‘s mission statement: “to provide Quality Municipal Services, Quality City Infrastructure and Facilities, and to Inspire Community Improvements that add value to the lives of our residents.”
Alternatives
The Council’s primary alternatives to the recommended actions include:

1. Request modifications to the proposed projects included in the AHSC grant application; or

2. Elect to not submit an AHSC grant application at this time.

These alternatives are not recommended as the proposed projects identified for the AHSC grant application are not only identified as high priority projects in multiple Council Strategic Plans, but they have been strategically selected to maximize grant application competitiveness and ensure grant program performance period requirements are met. Additionally, the AHSC grant application deadline is May 28, 2025. Delaying the recommended actions will result in the City forfeiting an opportunity to leverage significant public funding for the projects.

Coordination and Review
This report was prepared by the Economic Development and Housing Department in coordination with the Community Development Department, Finance Department, Capital Projects Department, the City Attorney, as well as SacRT, YTD and the Grand Gateway Development team. 165
AHSC Partnership Agreement
April 30, 2025

Page 6 ends

Budget/Cost Impact
The total estimated costs of the active transportation and bus shelter improvements are approximately $12,410,000 when accounting for design, engineering, potential right-of-way acquisition, construction management, and construction costs. As mentioned previously in this report, approximately $5,850,000 of AHSC grant funds are available for active transportation and bus shelter improvements. After accounting for existing appropriations and other funding for some of the projects, the City proposes addressing a funding gap of approximately $3,412,000, as reflected in the table below.

Funding Sources*
Project Total Cost*
Existing
Appropriation
Other
Funding**
AHSC
Grant
Funds
Funding
Gap
West Capitol Ave. Regional
Connection Bike/Ped
Safety Improvements
$1,790,000 $1,194,000 $0 $374,000 $222,000
STEP Project #3 -
Broderick
$4,180,000 $226,000 $0 $2,482,000 $1,472,000
North 5th Street
Connectivity and Complete
Streets
$4,840,000 $793,000 $1,035,000 $1,890,000 $1,122,000
Bus Shelters $1,600,000 $0 $0 $1,004,000 $596,000
Total $12,410,000 $2,213,000 $1,035,000 $5,750,000 $3,412,000 *Dollar amounts shown rounded to the nearest $1,000.
**Other Funding for North 5th Street Connectivity and Complete Streets Project includes revenues from the SACOG Four-County State Funding Program that will be released in July 2025. Staff will program those funds for this improvement in March 2026.

To address the $3,412,000 funding gap as proposed above, staff recommends City Council adoption of Resolution 25-50 (Attachment 4) appropriating $3,412,000 from the Measure V Fund. Measure V is intended to fund streetcar and flood protection improvements. Since a significant portion of the AHSC grant funds will contribute toward the Streetcar Project, this funding appropriation is necessary to assist the Project Partners finalize financing and delivery. The current balance of the Measure V Fund is approximately $6.3 million after accounting for the approved internal borrowing capacity approved and set aside to pre-fund Measure O projects.

The City is committing to a Predevelopment Loan Agreement with ESC in the amount of $50,000 and to provide affordable housing development resident services up to $100,000 to be funded by the Affordable Housing Trust Fund, and the current balance of this fund is approximately $1,968,477. Typically, affordable housing development projects of this scale require significant local funding contributions. If awarded the AHSC grant, the City limits local funding contribution that may be used on other affordable housing developments in West Sacramento. Additionally, the City has submitted a Permanent Local Housing Allocation Program (“PLHA”) grant application to the State. Funds from PLHA grant may support affordable housing predevelopment activities, construction, and operating subsidies. The City has committed these funds to support Grand Gateway affordable housing subsidies or additional predevelopment costs pending PLHA award.

ATTACHMENTS

1. AHSC Partnership Agreement

2. Amendment to Grand Gateway ENA

3. Financing Commitment Letter

4. Predevelopment Loan Term Sheet

5. Resolution 25-50

6. Grand Gateway Preliminary Concept

7. AHSC Transportation Improvements Exhibits
166
4912-3337-6563.2 007203.546

AHSC AGREEMENT
(817 West Capitol Avenue)
THIS AHSC AGREEMENT ("Agreement") is made and entered into as of April 30, 2025 (the "Effective Date") between City of West Sacramento ("City"), E. Smith & Company, Inc., a California corporation (“Developer”) and together with the City, the "Parties", or individually, a "Party") upon the basis of the following facts, understanding and intentions of the Parties:

A. The State of California, the Strategic Growth Council ("SGC") and the Department of Housing and Community Development ("HCD") issued a Notice of Funding Availability dated March 25, 2025 (the "AHSC NOFA"), under the Affordable Housing and Sustainable Communities ("AHSC") Program established under Division 44, Part 1 of the Public Resources Code, commencing with Section 75200 and as further governed by the AHSC Program Round 9 Guidelines dated February 26, 2025 (the "AHSC Guidelines").

B. Developer is applying for AHSC funds in response to the AHSC NOFA to provide funding for (A) construction of the affordable housing project located generally 817 West Capitol Avenue in the City of WestSacramento, California (the "Housing Project"); (B) the construction of certain sustainable transportation infrastructure to be constructed by the City, including West Capitol Avenue Regional Connection Bike and Pedestrian Safety Improvements, Sidewalk and Transportation Equity Program Project Area 3 (Broderick), North 5 th Street
Connectivity and Complete Streets, and Bus Shelters Project (the "STI Improvements"); and (C) the construction of certain transportation-related improvements to be constructed by other parties. The City is not a co-applicant with the Developer on the application for AHSC funds (the "AHSC Application") but is the owner of the property on which the STI Improvements will take place.

C. The City and Developer are entering into this Agreement to comply with the AHSC Guidelines. The City can demonstrate prior experience and provide evidence of at least two prior projects that are similar in scope and size which have been completed during the ten (10) years preceding May 28, 2025. Below is a list of these projects:

1. STI: Washington Sustainable Community Investment Project Completion Date: 2019
Construction Cost: $16,500,000

2. STI: West Capitol Avenue Road Rehabilitation and Safety Enhancement Project
Completion Date: 2022
Construction Cost: $15,500,000

3. STI: North Riverwalk Trail Extension Project
Completion Date: 2024
Construction Cost: $6,100,000

4. STI: Riverfront Street Extension/5th Street Widening Completion Date: 2024
Construction Cost: $14,000,000
Attachment 1
167
4912-3337-6563.2 007203.546
D. The City shall be responsible for developing and constructing the STI Improvements (the "City Obligations".)
NOW, THEREFORE, in consideration of the recitals, covenants and agreements set forth herein, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties hereto hereby agree as follows:

AGREEMENT

1. Obligations. The City will complete the STI Improvements in documents evidencing the AHSC Funds from HCD, which documents are subject to the City's prior written approval. In addition, the Parties' obligations under this Agreement are subject to Developer obtaining the award of AHSC Funds from HCD pursuant to the AHSC Application and the closing of the construction financing for the Housing Project. The City agrees not to expend any funds or incur any costs or liability in connection with the STI Improvements until it receives written notification from Developer of the closing of the construction financing for the Housing Project.

The STI Improvements are also consistent with all applicable local rules, regulations, codes, policies, and plans enforced or implemented by the City.

2. Implementation Agreements. The City and the Developer recognize that each Party may need additional assurances from the other Party regarding the AHSC Funds before commencement of construction of the Housing Project and the STI Improvements. The Parties agree to cooperate with each other to reach mutual agreement on amendments to this Agreement, other implementation agreements or estoppel certificates necessary to provide reasonable assurances and indemnifications. Developer recognizes that any such amendments to this Agreement, other implementation agreements or estoppel certificates may require the approval of the City and the Developer.

3. Indemnification. City shall indemnify, defend with counsel acceptable to Developer, and hold harmless Developer and its officers, officials, employees, agents, and volunteers ( collectively, "Developer indemnities") from and against any and all liability, loss, damage, claims, expenses, and costs, including without limitation, attorney's fees, costs and fees of litigation, ( collectively, "Liability") arising out of or in connection with City's breach of this Agreement or use of the AHSC Funds in violation of this Agreement.

Developer shall indemnify, defend with counsel acceptable to City, and hold harmless City and its officers, officials, employees, agents and volunteers (collectively, "City indemnities") from and against any and all liability, loss, damage, claims, expenses, and costs, including without limitation, attorney's fees, costs and fees of litigation, (collectively, "Liability") arising out of or in connection with Developer's breach of this Agreement and any liability associated with a determination that the use of the AHSC Funds for the purpose set forth in this Agreement is in violation of the AHSC program.

4. Termination. This Agreement shall terminate upon the earlier of: (i) completion of all obligations under the AHSC Documents related to the City Obligations; (ii) mutual agreement of the Parties hereto; or (3) prior to the closing of construction financing for the Housing Project, written notice from the Developer to the City of the Developer's determination, in the Developer's sole discretion, not to proceed with the development of the Housing Project or that the Housing Project or AHSC 168
4912-3337-6563.2 007203.546
Funds is otherwise infeasible.

5. Notices. Formal notices, demands, and communications between the Parties shall be sufficiently given if, and shall not be deemed given unless, dispatched by registered or certified mail, postage prepaid, return receipt request, or delivered by express delivery service, return receipt requested, or personally delivered, as follows:

DEVELOPER:

E. Smith & Company, Inc.,
ATTN: Reese A. Jarrett, President
2720 5
th Avenue, Suite L
San Diego, CA 92103
CITY:

City of West Sacramento
1110 West Capitol Avenue
West Sacramento, CA 95691

6. Miscellaneous.

A. Counterparts. This Agreement may be executed in any number of counterparts, all of which shall be deemed one original and complete instrument.

B. Time. Time is of the essence for the performance of all obligations and the satisfaction of all conditions of this Agreement.

C. Covenant of Further Assurances. Developer and City each agree to execute such other documents and perform such other acts as are consistent with this Agreement and the AHSC program and may be reasonably necessary or desirable to effectuate this Agreement.

D. Governing Law. This Agreement shall be governed by, interpreted under, and construed and enforced in accordance with, the laws of the State of California. The exclusive venue for any action arising out of, or relating to the performance of, this Agreement is in the Superior Court of Yolo County, California.

E. Authority. Each party signing this Agreement has the right, power, legal capacity and authority to enter into and perform its obligations under the Agreement.

F. Entire Agreement. This Agreement constitutes the complete and entire Agreement between City and Developer and supersedes any prior representations, understandings, communications, commitments, agreements, proposals, or proposals, oral or written, regarding the subjects herein. 169
4912-3337-6563.2 007203.546
G. Amendment. This Agreement may only be amended by a writing signed by the Parties hereto.

H. Waiver. The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that tem1 or any other term of this Agreement.

IN WITNESS WHEREOF, the Parties hereto have executed this Agreement as of the date set opposite their signatures. The Agreement shall become effective as of the Effective Date.

CITY:

City of West Sacramento,
a California municipal corporation
By: __________________________ Date: ________________
Name: __________________________
Title: __________________________
DEVELOPER:

E. Smith & Company, Inc.,
a California corporation
By: __________________________ Date: ________________
Name: __________________________
Title: __________________________
170
SKK Developments LLC & E. Smith & Company, Inc.

ENA24-170 Grand Gateway
Expires 03/31/2026
4933-3524-2285.5 007203.546 1

AMENDMENT TO

EXCLUSIVE NEGOTIATING AGREEMENT
This Amendment to Exclusive Negotiating Agreement (“Amendment”) is entered into as of April 30, 2025, by and between the City of West Sacramento, a California general law city (the “City”), SKK Developments, LLC, a California limited liability company (“SKK”), UrbanCore Development, LLC, a California limited liability company (“UrbanCore”), and E. Smith & Company, Inc., a California corporation (“ESC”) (SKK, UrbanCore, and ESC may be individually referred to herein as a “Developer” and together referred to herein as “Developers”). The City and Developers are herein referred to collectively as “Parties.”

RECITALS
A. On or about June 26, 2024, the City, SKK, and UrbanCore entered into that certain Exclusive Negotiating Agreement (the “ENA”) in connection with SKK’s and UrbanCore’s interest in purchasing up to 8.6 acres of property for the development of the Grand Gateway Village, a mixed-income, mixed-use development (the “Property”).

B. Pursuant to the terms of the ENA, the Exclusive Negotiating Period was for a period ending the later of June 26, 2025, or timeframes upon which the City completes Property pre-development activities, as stipulated in Sections 1.2 and 4.4 of the ENA.

C. The City desires partnering with the Property affordable housing Developer to apply for the Affordable Housing and Sustainable Communities (“AHSC”) grant program and other potential grant opportunities to support Property affordable housing development located on a portion of the Property, at 817 West Capitol Avenue (“Affordable Housing Development Site”), and transit and other improvements in the surrounding area.

D. ESC, an UrbanCore development partner in past projects, has direct project experience that meets the AHSC grant program requirements. UrbanCore, the current Developer included in the ENA to acquire and develop affordable housing on a portion of the Property, has elected not to serve as the Developer for the AHSC grant application.

E. The Developers have therefore requested, and the City has agreed, to replace UrbanCore with ESC as the Developer for the affordable housing project. ESC will be the AHSC grant program applicant and must demonstrate site control of the Affordable Housing Development Site, which may be accomplished through an ENA, per AHSC grant program guidelines.

F. The City has requested, and the Developers have agreed, that the Parties further extend the Exclusive Negotiating Period through March 31, 2026, to allow time for the Parties to determine Property development financing options pending AHSC grant program award.

NOW, THEREFORE, in consideration of the covenants, conditions and terms set forth herein and for other valuable consideration, the receipt of which is hereby acknowledged, the City and the Developers each hereby agree as follows:

AGREEMENT

1. Capitalized Terms. Except as otherwise specifically defined herein, all capitalized terms contained in this Amendment shall have the same meaning as set forth in the ENA.

Attachment 2
171
SKK Developments LLC & E. Smith & Company, Inc.

ENA24-170 Grand Gateway
Expires 03/31/2026
4933-3524-2285.5 007203.546 2

2. Exclusive Negotiating Period. The Parties hereby agree to extend the Exclusive Negotiating Period set forth in Section 1.2 of ENA through March 31, 2026.

3. Developers Amendment. The Parties agree to add ESC to, and remove UrbanCore from, the ENA as the affordable housing Developer for the Project under the ENA.

4. Deposit. Within five (5) business days of the Effective Date of this Amendment, the City shall refund to UrbanCore the reimbursable Initial Deposit paid by UrbanCore under the terms of the ENA in the amount of $12,500. ESC, as the replacement for UrbanCore, shall pay the City, within fifteen (15) business days from the Effective Date of this Amendment, its reimbursable Initial Deposit in the amount of $12,500. Following the mutual execution of a DDA for the Affordable Housing Development Site, the ESC Initial Deposit will become nonrefundable, and ESC will have to pay its share of the Additional Deposit, equal to twenty five percent (25%) of $150,000, or $37,500.

5. No Other Amendments. There are no amendments to the ENA other than the amendments contained in this Amendment, and all other terms and conditions of the ENA are in full force and effect.

6. Conflict. In the event of conflict between the terms of the ENA and this Amendment, the Parties intend that the terms and conditions contained in this Amendment shall control and prevail.

7. Authority. Each of the Parties of the Amendment personally represents and warrants that he or she has full authority to sign this Amendment on behalf of the Party for which he or she signs.

8. Counterparts. This Amendment may be executed in several counterparts, and may be delivered by facsimile or other means of electronic transmission, each of which shall be deemed an original.
(Signatures on Next Page)
172
SKK Developments LLC & E. Smith & Company, Inc.

ENA24-170 Grand Gateway
Expires 03/31/2026
4933-3524-2285.5 007203.546 3
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date set opposite their signatures. The effective date of this Agreement shall be the date this Agreement is signed by the City.

DEVELOPERS:

SKK Developments, LLC
a California limited liability company
By: Date: ___________________
Name: Sotiris K. Kolokotronis
Title: Manager
UrbanCore Development, LLC
a California limited liability company
By: Date: ___________________
Name: Michael E. Johnson
Title: President & CEO
E. Smith & Company, Inc.
a California corporation
By: Date: ___________________
Name: Reese A. Jarrett
Title: President
CITY:

City of West Sacramento,
a California general law city
By: Date: ___________________
Name: Aaron Laurel
Title: City Manager
APPROVED AS TO FORM BY:

By: ____________________________________ Date: ___________________ Jeff Mitchell,
Title: City Attorney
ATTEST:

By: ____________________________________ Date: ___________________ Jennifer Cusmir,
Title: City Clerk
173
1110 West Capitol Avenue
West Sacramento, CA 95691
(916) 617-4500
www.cityofwestsacramento.org
April 30, 2025

E. Smith & Company
2720 5th Avenue, Suite L
San Diego, CA 92103
Attn: Reese A. Jarrett
Re: Grand Gateway Affordable Development – 114 Affordable Unit Housing Apartment Development Located in West Sacramento, California (“Property”) Dear Mr. Jarrett:

The City of West Sacramento, a Municipal Corporation, commits itself, subject to the terms of this letter, to make a seller purchase money promissory note ("Loan") for the Grand Gateway Development Affordable project on the following terms and conditions:

Borrower: E. Smith Gateway, LLC (a California Limited Liability Company) Purchase Price/Loan Amount: $3,380,000 in the form of a seller purchase money promissory note. Amount subject to an independent appraisal report.

Term: 55 years
Annual Payments: 50% of residual cash flow shared with the State HCD AHSC Grant to be determined upon full repayment of Borrower’s Deferred Development Fee.

Interest Rate: 3% per annum simple interest.

Non-Recourse: The Loan shall be non-recourse to Borrower and the partners of Borrower, subject to customary non-recourse carve-outs for losses incurred by the City resulting from fraud, misappropriation, willful misrepresentation, and bad faith waste.

Prepayment Fee: None
Assumption: The Loan may be accelerated by the City upon a transfer or conveyance of title to the Property (or any portion thereof), except as otherwise provided in the Deed(s) of Trust (as hereinafter defined).

Collateral: The Loan will be secured by a deed of trust (“Deed of Trust”) encumbering the Property. The Deed of Trust shall be subordinate to the lien of deed of trust securing a construction and permanent loan from an institutional lender (the “First Deed of Trust”). The City agrees to execute and deliver the institutional lender’s standard form of subordination agreement to evidence the subordination to the First Deed of Trust, provided that City receives customary notice and cure rights acceptable to the senior lenders.

Attachment 3
174
Loan Documents: The Loan shall be evidenced by a promissory note and secured by a Deed of Trust.

Commitment
Expiration Date: March 31, 2026
Special Terms
and Conditions; The Loan shall be funded at such time as Borrower has obtained commitments for the financing, investment equity and tax credits for the project to be developed on the Property. If requested by the first lien lender, the proceeds of the Loan will be held by the first lien lender and disbursed in accordance with the terms of the first lien lender’s loan documents, except as otherwise required in writing by the City’s outside funding sources, in which case the City Loan funds limited by those provisions will be disbursed in accordance with the applicable requirements.

The City shall not be obligated to fund the Loan unless Borrower has reasonably satisfied or caused to be satisfied all the conditions to close provided in this Commitment. The City may terminate this Commitment in the event the Loan has not closed on or before the Expiration Date referred to above.

This Commitment may not be modified or waived except in writing and signed by the party to be bound thereby. This Commitment and all Loan Documents shall be governed by California law.

This Commitment to make the Loan is personal to Borrower and is not assignable or transferable by Borrower, except that Borrower shall be able to assign this Commitment to a limited partnership in which Borrower (or a limited liability company controlled by E. Smith & Company) is the general partner.

Please indicate your acceptance of this Commitment by signing and returning the enclosed duplicate original copy.

Yours very truly,

CITY OF WEST SACRAMENTO,
a Municipal Corporation
By:

Name: Aaron Laurel
Its: City Manager
The foregoing Commitment by the City to make the Loan is hereby accepted, and the undersigned agrees to accept the Loan, and to borrow the funds thereunder, in accordance with all of the terms 175
and conditions set forth in this Commitment and subject only to Borrower obtaining a tax credit allocation, proper financing and investor equity for the development of the Property.

BORROWER:

E. Smith Gateway, LLC
By: ____________________
Name: ____________________
Title: ____________________
Date: _____________________, 2025
176
Term Sheet
Predevelopment Loan
Grand Gateway Affordable Housing Project

PARTIES TO THE
AGREEMENT City of West Sacramento and E. Smith & Company, Inc.

PURPOSE
Early-stage capital for design, engineering, application fees, third party reports and other costs related to a State of California Affordable Housing Sustainable Communities (AHSC) Grant Application.

PROPERTY 817 West Capitol Avenue (APN 067-320-007)
LOAN AMOUNT Up to $50,000 from the City’s Housing Trust Fund.

PREDEVELOPMENT LOAN
TERM
The initial term will be from the date of execution of
Predevelopment Loan Agreement through March 31, 2026.

PREDEVELOPMENT LOAN

INTEREST AND

AMORTIZATION
The Predevelopment Loan will be zero interest with no payments during the initial term.

PREDEVELOPMENT LOAN
SECURITY Predevelopment Loan will be unsecured during initial term.

CONVERSION FROM

PREDEVELOPMENT LOAN

TO PERMANENT LOAN
If the AHSC application is successful and the Grand Gateway Affordable Housing Project moves forward, the initial
Predevelopment Loan amount will be converted to a Permanent Loan.

PERMANENT LOAN TERM 55 years

PERMANENT LOAN

INTEREST RATE AND

AMORTIZATION
3% simple interest, residual receipt payments.

PERMANENT LOAN

SECURITY
The Permanent Loan will be secured by a Loan Agreement, Promissory Note and Deed of Trust.

Attachment 4
177
Attachment 5
RESOLUTION 23-50

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST SACRAMENTO APPROVING BUDGET APPROPRIATIONS OF $3,412,000 FROM MEASURE V TO SUPPORT SELECT CAPITAL IMPROVEMENT PROGRAM PROJECTS AND $150,000

FROM THE AFFORDABLE HOUSING TRUST FUND TO SUPPORT AN AFFORDABLE

HOUSING AND SUSTAINABLE COMMUNITIES GRANT APPLICATION AND GRAND

GATEWAY AFFORDABLE HOUSING DEVELOPMENT
WHEREAS, the City has entered into an Exclusive Negotiating Agreement, as amended, with E. Smith & Company, Inc. (“ESC”) to dispose of and develop affordable housing in the Grand Gateway Development, located at 817 West Capitol Avenue; WHEREAS, the City is working in partnership with Sacramento Regional Transit (“SacRT”) to extend light rail transit into West Sacramento; WHEREAS, the City, ESC, and SacRT (together, “Project Partners”) desire to apply for an Affordable Housing and Sustainable Communities (“AHSC”) grant application to support the costs of Grand Gateway Development affordable housing, acquiring light rail vehicles to serve on the transit service extension to West Sacramento, and complete bicycle, pedestrian, and bus shelter improvements in West Sacramento;
WHEREAS, the City has executed an AHSC Partnership Agreement with ESC to apply for the grant, committing the City to construct select bicycle, pedestrian, and bus shelter improvements, if the Project Partners are awarded the AHSC grant; WHEREAS, the AHSC Partnership Agreement requires participating agencies to demonstrate funding commitments for improvements receiving AHSC grant funding; WHEREAS, staff is requesting up to $5,750,000 from the AHSC grant program to contribute to three existing CIPs (CIP-14057, CIP-14056, CIP-16013) and a new CIP (CIP11045); WHEREAS, additional funding of $3,412,000 is needed to fully complete the projects included in the AHSC grant application;
WHEREAS, staff proposes to transfer $3,412,000 of Measure V to fully support the CIPs included in the AHSC grant application;
WHEREAS, the AHSC grant requires specific predevelopment studies and analyses performed related to the affordable housing development; WHEREAS, the AHSC grant requires specific services are provided to future residents of awarded affordable housing development projects, including free transit passes and internet for three years;
WHEREAS, to support ESC with predevelopment activities and provide services to future residents, staff proposes transferring $150,000 from the Affordable Housing Trust Fund to CIP-11026 for the City to execute a Predevelopment Loan Agreement in the amount of $50,000, and $100,000 to provide specific services to Grand Gateway affordable housing development, if awarded the AHSC grant;
WHEREAS, the available balance in the Measure V is projected at $6.3 million after taking into account appropriations already approved for the fiscal year and is sufficient to cover the one-time of the proposed amendment; and
178
Resolution 25-50

Page 2 ends

WHEREAS, the available balance in the Affordable Housing Trust Fund is projected at $1.1 million, taking into account appropriations already approved for the fiscal year, and is sufficient to cover the one-time of the proposed amendment; and WHEREAS, the City Council has considered all information related to this matter, as presented at the public meetings of the City Council identified herein, including any supporting reports by City staff, and any other information provided during public meetings.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of West Sacramento as follows:

1. The City Council hereby approves amendments to the Capital Improvement Program (CIP) using Measure V funds for the 2024-25 fiscal year as provided in the attached as listed below.

SOURCES
$3,412,000 109-9910-3110 Measure V Fund Balance
$222,000 400-9900-4990/400-14057-4990 Tsfr in to Project 14057 $1,472,000 400-9900-4990/400-14056-4990 Tsfr in to Project 14056 $1,122,000 400-9900-4990/400-16013-4990 Tsfr in to Project 16013 $596,000 400-9900-4990/400-11045-4990 Tsfr in to Project 11045 $3,412,000 TOTAL SOURCES
USES
$3,412,000 109-9910-5950 Tsfr out from Measure V
$222,000 400-9900-5530/400-14057-5800 Project Budget 14057 $1,472,000 400-9900-5530/400-14056-5800 Project Budget 14056 $1,122,000 400-9900-5530/400-16013-5800 Project Budget 16013 $596,000 400-9900-5530/400-11045-5800 Project Budget 11045 $3,412,000 TOTAL USES

2. The City Council hereby approves amendments to the Capital Improvement Program (CIP) using Affordable Housing Trust Fund for the 2024-25 fiscal year as provided in the attached as listed below.

SOURCES
$150,000 261-9385-3060 AHTF Fund Balance
$150,000 400-9900-4990/400-11026-4990 Tsfr into Project 11026 $150,000 TOTAL SOURCES
USES
$150,000 400-9900-5530/400-11026-5800 Project Budget 11026 $150,000 261-9385-5950 Tsfr out of AHTF
$150,000 TOTAL USES
*Note: Interfund Transfers are excluded from total sources and uses to avoid duplication of totals.

2. The City Council hereby finds that the facts set forth in the recitals to this Resolution are true and correct and establish the factual basis for the City Council’s adoption of this Resolution.

3. This Resolution shall take effect immediately upon its adoption. 179
Resolution 25-50

Page 3 ends

PASSED AND ADOPTED by the West Sacramento City Council this 30th day of April 2025, by the following vote:

AYES:

NOES:

ABSENT:

Martha Guerrero, Mayor
ATTEST:

Jennifer Cusmir, City Clerk
180
GRAND GATEWAY RFP, WEST SACRAMENTO, CA The Vision

SITE PLAN
W Capitol Ave
W Capitol Ave
Tower Bridge Gateway
Grand Street
N
DB1
DB3
DB4
DB2
7th Street
PLAZA
DOG
PARK
Tree Easement

AMENITY

TERRACE

GRAND GATEWAY PRELMINARY SITE PLAN
W Capitol Ave
DB4

HOTEL SITE
DB2

AFFORDABLE

HOUSING SITE
NOTE: THIS SITE PLAN IS FOR CONCEPTUAL
DEVELOPMENT PURPOSES. FINAL BUILDING
LAYOUTS AND UNIT MIX ARE TO BE DETERMINED.

Attachment 6
181
City of West Sacramento
AHSC Sustainable Transportation Improvements
1-mile buffer
Affordable Housing Site
Light Rail Service Extension
Light Rail Stations
New Safe & Accessible Pedestrian Improvements
New Class IV Separated Bikeways
New Transit Shelters
0 miles 1/2 miles
Class I - Shared Bike Trail
Class II - On-road Bike Lane
Class III - On-Road Bike Route
Class IV - Separated Bikeway
Existing Bikeways
ATTACHMENT 7
182
Affordable Housing Site
New Class IV Separated Bikeways - 27,670 feet/5.24 lane miles New Transit Shelters
New Safe & Accessible Pedestrian Improvements
West Capitol Avenue Regional Connection Bike/Ped Safety Improvements Class I - Shared Bike Trail
Class II - On-road Bike Lane
Class IV - Separated Bikeway
Existing Bikeways
US 50

ENTRANCE TO

YOLO CAUSEWAY

BIKE PATH

CITY HALL
183
New Safe & Accessible Pedestrian Improvements - 6,599 feet/1.25 miles New Class IV Separated Bikeways - 4,937 lane feet/.93 lane mile New Transit Shelters
Class I - Shared Bike Trail
Class II - On-road Bike Lane
Class III - On-Road Bike Route
North 5th Street Complete Street and Connectivity Project and STEP Project 3 (Broderick)

BRODERICK

NEIGHBORHOOD

HISTORIC WASHINGTON

DISTRICT

NEW C STREET BRIDGE

AND I STREET DECK

CONVERSION

CA INDIAN HERITAGE

CENTER SITE
184

CITY COUNCIL AGENDA REPORT
MEETING DATE: April 30, 2025 ITEM # 12
SUBJECT:

CONSIDERATION OF THE TERMS OF SUCCESSOR AGREEMENT AND ADOPTION OF

THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF WEST SACRAMENTO AND THE WEST SACRAMENTO POLICE OFFICER’S ASSOCIATION AND ADOPTION OF RESOLUTION 25-54 APPROVING AMENDMENTS TO THE BUDGET FOR FISCAL YEAR 2024/25
INITIATED OR REQUESTED BY: REPORT COORDINATED OR PREPARED BY:
[ ] Council [X] Staff
[ ] Other
Kaitlyn Montez, Human Resources Supervisor
City Manager’s Office
ATTACHMENT [X ] Yes [ ] No [ ] Information [ ] Direction [X] Action

OBJECTIVE
The purpose of this report is to seek City Council consideration of a three-year (3) year successor Memorandum of Understanding (MOU) between the City of West Sacramento and the West Sacramento Police Officer’s Association (POA) and Resolution 25-54, approving related budget amendments.

RECOMMENDED ACTION
Staff respectfully recommends that the City Council:

1. Approve the terms of the successor agreement and adopt the Memorandum of Understanding between the City of West Sacramento and the West Sacramento Police Officer’s Association effective January 1, 2025, through December 31, 2027;

2. Approve the updated Classification Plan (Salary Schedule), Benefits Summary and Memorandum of Understanding (MOU); and

3. Adopt Resolution 25-54 approving amendments to the approved biennial budget for Fiscal Year 2024/25 to fund the proposed salary and benefit changes.

BACKGROUND
The current MOU between the City of West Sacramento (City) and POA expired on December 31, 2024.

Negotiations for a successor MOU commenced on October 29, 2024. A tentative agreement was reached on April 16, 2025. Represented members of POA ratified the tentative agreement on April 23, 2025.

The negotiated economic terms of the successor agreement are specifically designed to foster recruitment and retention through increasing the competitiveness of compensation.

ANALYSIS
The City and POA agreed to a three (3) year MOU effective January 1, 2025 through December 31, 2027. The successor MOU is attached hereto as Attachments 1 (Redline) and 2 (Clean) and contains a number of noneconomic and economic terms. Key economic points of the tentative agreement are as follows:
 Effective the first payroll period after ratification and approval by the City Council in 2025, employees shall receive a general salary increase of six percent (6.0%) as well as various equity increases for certain positions.
 Effective pay period inclusive of January 1, 2026, employees shall receive a general salary increase of three percent (3.0%).
 Effective pay period inclusive of January 1, 2027, employees shall receive a general salary increase of four percent (4.0%).
 Effective the payroll period after ratification and inclusive of approval by the City Council in 2025, all sworn employees will receive a one-time, non-PERSable lump sum payment of two-thousand and sevenhundred dollars ($2,700) and civilian employees will receive a one-time, non-PERSable lump sum payment of one-thousand and seven-hundred and fifty dollars ($1,750).  Effective the pay period inclusive of January 1, 2026, sworn and civilian employees shall receive a onetime, non-PERSable lump sum payment equal to one percent (1%) of annual base pay.  Effective pay period inclusive of December 1, 2027, sworn employees will receive a one-time, nonPERSable lump sum payment of four thousand dollars ($4,000) and civilian employees will receive a one-time, non-PERSable lump sum payment of one-thousand and seven-hundred and fifty dollars ($1,750).
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 Effective upon ratification of the MOU, the salary range for sworn classifications shall consist of eight (8) steps (B through I) with approximately 2.5% between each step.  Realign the distribution of the ten percent (10%) longevity pay: Five percent (5%) after ten (10) years, an additional two-point five percent (2.5%) after twelve (12) years, and an additional two-point five percent (2.5%) after fifteen (15) years, for a total of ten percent (10%).  Medical/Dental/Vision contribution rates for 2025:
o Employee Only - $1,175/mo
o Employee +1 - $1,922/mo
o Employee +2+ - $2,477/mo
 Medical/Dental/Vision contribution rates for 2026:
o Employee Only - $1,234/mo
o Employee +1 - $2,018/mo
o Employee +2+ - $2,601/mo
 Medical/Dental/Vision contribution rates for 2027:
o Employee Only - $1,296/mo
o Employee +1 - $2,119/mo
o Employee +2+ - $2,731/mo
 Remove the $1,200/mo cap on retiree medical contribution for employees who subsequently retire and were hired between July 1, 2014, and June 30, 2018.
 Due to the changes of the compensation for the Police Officer classification, the Police Recruit and Extra Help/Special Events Police Officer classification compensation also need to be adjusted as they are based on a percentage of the Police Officer’s salary range.

Environmental Considerations
Not applicable.

Commission Recommendation
Not applicable.

Strategic Plan Integration
These recommendations support the City Council’s Mission to provide Quality Municipal Services and a City government that is financially sound with a superior workforce.

Alternatives
The City Council may choose to accept or reject any or all of the terms of the agreement. However, should the terms of this agreement be rejected or modified, the City and the Union will have to reopen negotiations.

Coordination and Review
Representatives of the POA and the City of West Sacramento (Human Resources & Finance) have agreed to the terms of the agreement. The POA membership ratified the tentative agreement on April 23, 2025.

Budget/Cost Impact
The approval of the MOU with the West Sacramento Police Officer’s Association will result in a total additional cost of $418,381 in Fiscal Year 2024/25 ($182,464 in ongoing costs and $235,917 in one-time costs), with the largest impact ($389,586) to the General Fund. FY 2024/25 impact to Measure K and Measure N funds are $23,116 and $5,678, respectively.

Total General Fund one-time costs over the MOU period are $615,826 and ongoing annual cost to the General Fund of the proposed MOU are estimated at $2.6 million.

ATTACHMENTS

1. Memorandum of Understanding (Redline)

2. Sworn Benefit Summary

3. Non-Sworn Benefit Summary

4. Recruit Benefit Summary

5. Salary Schedule

6. Resolution 25-54
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MEMORANDUM
OF

UNDERSTANDING

BETWEEN

THE CITY OF WEST SACRAMENTO
AND

THE WEST SACRAMENTO POLICE OFFICERS ASSOCIATION
Effective January 1, 20254 through December 31, 20274
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TABLE OF CONTENTS

1.Recitals............................................................................................................1

2.Association Rights ...........................................................................................3

3.Management Rights ........................................................................................6

4.Hours and Work Schedule...............................................................................8

5.Wages .............................................................................................................12

6.Specialty Pays
............................................................................................................................23 21 7.Uniforms
............................................................................................................................29 26 8.Education and POST Incentives
............................................................................................................................30 27 9.CalPERS Retirement
............................................................................................................................33 29 10.Health and Welfare Benefits
............................................................................................................................35 31 11.Employment Probation
............................................................................................................................44 38 12.Light/Limited Duty
............................................................................................................................45 39 13.Performance Evaluation
............................................................................................................................45 39 14.Sick Leave
............................................................................................................................46 41 188

15.Vacations
............................................................................................................................49 43 16.Holidays
............................................................................................................................51 45 17.Maternity and Paternity Leave
............................................................................................................................54 48 18.Family and Medical Leave
............................................................................................................................54 48 19.Bereavement Leave
............................................................................................................................55 49 20.Layoffs
............................................................................................................................55 49 21.Training
............................................................................................................................56 50 22.Grievance Procedure
............................................................................................................................56 50 23.Disciplinary Procedure
............................................................................................................................58 52 24. No Strikes/No Lockout
............................................................................................................................68 62 25.General Provision
............................................................................................................................68 62 189
f

1. Recitals

1.1. Parties
This Memorandum of Understanding (“MOU” or “Agreement”) is entered into by and between the City of West Sacramento (“the City”) and the West Sacramento Police Officers’ Association (“the Association”).

1.2. Recognition
The City recognizes the Association as the sole and exclusive bargaining representative for all fulltime employees of the City who are in the classifications of Police Officer, Police Sergeant, Crime Scene Investigator I/II/III, Code Enforcement Officer I/II/Senior, Police Records Technician I/II/Senior, Property and Evidence Technician I/II and Community Services Officer I/II/Senior, Police Services Coordinator.

1.3. Definitions

1.3.1 Chief of Police
The Chief of Police or designee.

1.3.2 City Manager
The City Manager or designee.

1.3.3 Day(s)
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A day is defined as the twenty-four (24) hours period commencing at 12:01 a.m. All references to days shall mean calendar days, unless otherwise noted.

1.3.4 Department
Department shall mean the Police Department or Community Development Department unless otherwise noted.

1.3.5 Director of Community Development
The Director of Community Development or designee.

1.3.6 Employee
Employee shall mean an employee in the bargaining unit represented by the Association.

1.3.6.1 Sworn Employee
Sworn employee shall mean an employee in the classification of Police Sergeant and Police Officer. These terms (Police Sergeant, Police Officer and sworn employees) shall mean Peace Officers as defined by the California Penal Code, Section 830, et seq.

1.3.6.2 Civilian Employee
Civilian employee shall mean an employee in the classification of Crime Scene Investigator I/II/III, Code Enforcement Officer I/II/Senior, Police Records Technician I/II/Senior, Property and Evidence Technician I/II, Community Services Officer I/II/Senior, Police Services Coordinator, Youth Counselor, Crime Analyst I/II/Senior.

1.3.7 Regular Hours
The time assigned to work, including paid time off, but not including overtime.

1.3.8 Workweek
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Unless otherwise noted, the workweek is defined as commencing at 12:01 a.m. Saturday and ending at midnight the following Friday.

1.4. Seniority

1.4.1. For purposes of determining seniority within the Department in making a determination on issues where seniority controls according to the MOU, the following seniority system is established.

1.4.2. Seniority, within the Police Department, shall be defined as time in classification plus higher classification. Higher classification shall be determined by the top step hourly rate of pay in the affected classifications.

Sworn employees hired on the same date shall be granted seniority according to their ranking on the eligibility list. If the ranking of two or more sworn employees hired on the same date is the same, seniority shall be in order of the individual's total time as a full-time peace officer in the State of California. If the ranking of two or more sworn employees hired on the same date is the same and their total time as full-time peace officers in the State of California is the same, then seniority shall be determined by lot.

Civilian employees hired on the same date shall be granted seniority according to their ranking on the eligibility list. If the ranking of two or more civilian employees hired on the same date is the same, seniority shall be determined by lot.

2. Association Rights

2.1. Payroll Deductions and Payment
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The City shall deduct the Association dues, initiation fees, assessments and association provided insurance from each pay check. The City shall promptly pay to the designated payee all deducted sums.

2.2. Hold Harmless
The Association shall indemnify and hold harmless the City, its officers and employees from any and all claims, demands, suits, or any other action arising from the collection of dues. In no event shall the City be required to pay Association dues, initiation fees, assessments and association provided insurance from its own funds.

2.3. Association Release Time
The Association shall have a reasonable amount of release time for the conducting of official Association business. The release time may be used by designated Association representatives for purposes relating to labor negotiations, and employee/employer relation matters.

2.4. Use of Release Time
Use of Association release time is subject to reasonable advance requests. Release time will be coordinated with the Division Commander. Approval of the release time must be received before the employee uses the time. The Department shall reasonably grant or deny the release time based upon the legitimate operating needs.

2.5. Association Time Bank
An Association Time Bank (ATB) is established for the purpose of allowing Association members to request paid time off for Association business, including participating in Association sponsored training, conferences and workshops. Any request of ATB shall require the approval of the Association President prior to submission.
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ATB requests shall follow the same policy for approval as vacation time. ATB time requests shall be approved unless staffing is required on an overtime basis in order for the request to be approved. The Chief reserves the right to approve ATB requests which incur overtime costs. ATB shall not supersede previously approved vacation requests of other Association personnel.

During the first full pay period that begins in January of each year, each employee covered by this Agreement shall contribute one-half (.5) hour of vacation leave to the ATB. The Association can adjust the ATB contribution, up to a five (5) hour maximum, on an annual basis. The Association shall notify the City by October 1, of any change in ATB contributions.

This time, if not utilized by the Association within the year it is contributed, shall not be returned to the contributing members nor shall this time be subject to cashout, but shall be rolled over to the next year’s ATB. This time shall become the property of the Association and shall be banked.

Contributions to the ATB shall be done on an hour for hour basis.

The City shall provide the Association the ATB time balance annually on February 1.

2.6. Meetings
The Association shall have the right to reasonable use of City facilities for meetings upon timely written or oral application stating the purpose of the use. The use shall not interfere with the regular course of doing business. The City reserves the right to condition the use on payment of appropriate charges to offset the costs of the use of the facilities.

2.7. Communications

2.7.1. Bulletin Boards
The Association shall have the right to install bulletin boards for the Association's exclusive use. All material shall be posted upon the bulletin board and not upon walls, doors, file cabinets, or any other place. Posted materials shall not be obscene, defamatory, or of a partisan political nature, misleading, violative of any federal, state, or local ordinance, law, 194
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statute, or rule. The material shall not pertain to public issues which do not involve the City and its relations with employees. All posted material shall be neatly displayed. The City reserves the right to determine where bulletin boards may be used. Should the Association not abide by these rules, the Association may forfeit its right to have a bulletin board.

2.7.2. Inter/Intra Departmental Mail System
The City agrees to allow limited use of the City's inter/intra departmental mail system to the Association. The use shall not include material unsuitable for posting under Section 2.7.1.

3. Management Rights
Except as otherwise limited by a specific term of this agreement, the City has and retains the sole and exclusive rights and functions of management, including, but not limited to, the following:

To determine the nature and extent of services to be performed, as well as the right to determine and implement its public function and responsibility.

To manage all facilities and operations of the City including the methods, means, and personnel by which the City operations are to be conducted.

To direct the work force, including the right to hire, assign, promote, demote, or transfer an employee.

To determine the location of all work assignments and facilities.

To determine processes, techniques, methods, and means of all operations, including changes, allocations, or adjustments of any machinery or equipment.

To determine the size and composition of the work force.

To determine policy and procedures affecting the selection or training of employees. 195
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To establish, assess, and implement employee performance standards, including, but not limited to, quality and quantity standards; the assessment of employee performances; and the procedures for said assessment.

To control and determine the use and location of City employees, property, material, machinery, or equipment.

To schedule the operation of and to determine the number of shifts.

To determine the hours of operation.

To determine and enforce safety, health, and property protection measures and require adherence thereto.

To transfer work from one job site to another or from one location or unit to another.

To introduce new, improved, or different methods of operations, or change existing methods.

To layoff employees from duty for lack of work, lack of funds, or any other reason.

To reprimand, suspend, discharge, or otherwise discipline employees.

To discharge probationary employees without right to appeal.

To establish, modify, determine, or eliminate job classifications and allocate City positions to such classifications.

To promulgate, modify, and enforce work rules, safety rules, and regulations.

To take such other and further action as may be necessary to organize and operate the City in the most efficient and economical manner and in the best interest of the public it serves.

To contract or subcontract services, maintenance, distribution, or any other work with outside public or private entities.
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No arbitrator shall have the authority to diminish any of the Management Rights included in this Section.

Any agreement by the City to meet and confer, or meet and consult over the effect of exercising of a City right shall not in any way impair the right of the City to exercise and implement any of its rights.

4. Hours and Work Schedule

4.1. Standard Workday
The standard workday shall be from eight (8) to twelve and one-half (12.5) hours of work performed, not including any unpaid non-work time, as determined by the Chief of Police or Director of Community Development. Except in exigent or emergency circumstances, prior to modifying the hours in the standard workday, the City will notice and meet and confer with the Association prior to implementation. All days off in a workweek will be consecutive.

4.1.1 An employee who attends approved training that is shorter than the duration of their regular workday may, at the employee’s discretion:
a) Return to work and finish the remainder of their work hours; b) Use CTO or vacation leave for the remainder of their work hours; c) Make up the owed work hours on another workday;
d) Make up the owed work hours on a regularly scheduled day off; or e) Any combination of the preceding so long as it occurs in the same fourteen (14) day pay period in which the training occurred.
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For purposes of calculating the number of work hours that are owed to the City by the employee, the City will count any time required by the employee for homework and/or studying as a result of the training and travel time to and from the training site. Travel time shall be determined as originating and terminating at the police department.

Employees are responsible for tracking their own time spent in training and travel.

Employees shall notify their direct supervisor prior to the concluding of training regarding any hours owed.

Overtime shall not be paid for hours owed to the City under this Section 4.1.1 and shall be paid to the employee at the employee’s regular rate of pay.

4.2 Schedule Changes
The Chief of Police will provide at least fifteen (15) days advance notice before changing an employees’ regular shift unless exigent circumstances exist requiring less notice. Involuntary shift changes shall be done in reverse seniority order.

4.2.1 An employee may have their shift changed (or flexed) for training in the following circumstances:
a) The employee voluntarily agrees to the flexed schedule; b) The training is required as part of being accepted into a specialty assignment; or c) The training is for two (2) or more consecutive days.

An employee may not be required to work more than five (5) days in a seven (7) day workweek (this does not include voluntary overtime) and must have a minimum of two (2) consecutive days off in each workweek.
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An employee who is required to attend a training that lasts for one (1) day or less on their regular day off shall be paid overtime at the rate of time and one-half (1.5) their regular rate of pay.

4.3 Shift Exchange
Employees may be allowed to exchange shifts or portions thereof during the same payroll period with the approval of the employees’ Division Commander or supervisor. Shift exchanges may be granted when it does not interfere with established training schedules, the operation of the Department, the safety of employees, or other applicable laws. The shift exchange shall have no effect on the hours or rate of pay for any of the employees involved in the exchange.

4.3.1 Shift Bidding
Employees shall bid for shift, hours, and days off in order of seniority, beginning with the most senior employee. Shift bidding will be conducted annually in November, with implementation on the first full pay period in January.

Sergeants shall bid before police officers.

When a shift becomes vacant outside of the shift bid, a two-bump process shall be used. The most senior employee requesting the vacancy shall be allowed to move, thus creating a second vacancy which shall be filled with the next most senior employee requesting the shift.

If the department chooses to fill the vacancy created by the second move, it shall be filled with the least senior employee.

4.4 Rest and Meal Periods

4.4.1 Sworn Employees
The time and duration of meal/rest periods for sworn employees shall be within the discretion of the Chief of Police and shall not exceed one (1) hour in total. Rest/meal periods 199
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for sworn employees shall be considered time worked. Meal/rest periods shall be scheduled in accordance with the requirements of the Department, and shall be taken at locations approved by the Chief of Police.

4.4.2 Civilian Employees
Civilian employees shall receive two (2) paid fifteen (15) minute rest periods and an unpaid meal period not to exceed one (1) hour. The Department will consider one-half (.5) hour meal periods within each work division using guidelines for approval listed below.

The exact time and duration of meal periods for civilian employees shall be within the discretion of the Chief of Police or Director of Community Development for Code Enforcement personnel. Rest and meal periods for civilian employees assigned to eight (8), nine (9), ten (10), or twelve (12) consecutive hours of work shall be considered time worked.

Rest periods shall be scheduled in accordance with the requirements of the Department. The Chief of Police or Director of Community Development, as appropriate, shall determine which employees will be assigned to work eight (8), nine (9), ten (10) or twelve (12) consecutive hours.

4.4.3 Guidelines for Approval of One-Half (.5) Hour Meal Periods The Chief of Police or Director of Community Development, as appropriate, shall use the following guidelines in determining if a sworn or civilian employee can have a one-half (.5) hour meal period:
 Work divisions which staff public counters will not disrupt or shorten their scheduled hours to the public;
 Meal periods will be established by the appropriate supervisor;  Employees in small work divisions must be cross-trained in order to ensure the full range of division services are available; and,
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 One-half (.5) hour meal periods shall be inclusive of any travel time to and from the worksite.

4.5. Overtime Meal Allowance
All employees working two (2) or more hours of overtime contiguous to their regular shift shall be provided either an additional one-half (.5) hour meal period or one-half (.5) hour of overtime if a meal period cannot be provided during the overtime worked.

5. Wages

5.1 Rates of Pay

5.1.1 Hourly Rate of Pay
The hourly rate of pay for all employees shall mean the employee’s current hourly rate without any additional pays.

5.1.2 Regular Rate of Pay
The regular rate of pay for all employees shall mean the employee’s current hourly rate of pay plus all differentials and incentives (including FTO/Records Trainer/Code Enforcement Officer Trainer, Longevity, Bi-lingual, Education, POST, Shift Differential, Medical in Lieu (opt out), Officer in Charge (OIC) and Police Liaison) for which the employee qualifies under this MOU.

5.1.3 Separation Rate of Pay
The seperation rate of pay for all employees shall mean the employee’s current hourly rate of pay at time of separation plus the following incentives: FTO/Records Trainer/Code Enforcement Officer Trainer, Longevity, Bi-lingual, Education, POST, Officer in Charge (OIC) and Police Liaison, for which the employee qualifies under this MOU. 201
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5.2 Salary and Equity Adjustments

5.2.1 Salary Adjustments

5.2.1.1 Effective the first payroll period after ratification and inclusive of approval by the City Council in January 20254:
 Sworn employees shall receive a general salary increase of tsixen percent (610.0%); and
 Civilian employees shall receive a general salary increase of fivesix percent (65.0%).

5.2.1.2 Effective the first payroll period after ratification and inclusive of approval by the City Council in 2025, the following classifications shall receive an equity salary adjustment as identified:

Position
Equity
Adjustment
Code Enforcement Officer I 5.00%
Code Enforcement Officer II 5.00%
Code Enforcement Officer, Senior 5.00%
Property & Evidence Technician I 5.00%
Property & Evidence Technician II 5.00%
Crime Scene Investigator I 5.00%
Crime Scene Investigator II 5.00%
Crime Scene Investigator III 5.00%
Police Sergeant 0.75%
Community Services Officer 1.00%
Police Services Coordinator 1.00%

5.2.1.3 Effective the payroll period inclusive of January 1, 2026:
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 Sworn employees shall receive a general salary increase of three percent (3.0%); and
 Civilian employees shall receive a general salary increase of three percent (3.0%).

5.2.1.4 Effective the payroll period inclusive of January 1, 2027:
 Sworn employees shall receive a general salary increase of four percent (4.0%); and
 Civilian employees shall receive a general salary increase of four percent (4.0%).

5.2.2 Salary Schedule

5.2.2.1 For Employees Hired Prior To July 1, 2018
For employees hired as a regular employee prior to July 1, 2018, the salary range consists of five (5) steps (A through E) with approximately 5% between each step (Appendix A).

When an employee hired prior to July 1, 2018, reaches the top step (E step) of the five step (5) salary range of their current classification, they will then be placed at the top step (I step) of the nine (9) step salary schedule.

5.2.2.2 For Employees Hired After June 30, 2018
For employees hired as a regular employee after June 30, 2018, tThe salary range consists of nine (9) steps (A through I) with approximately 2.5% between each step (Appendix A).

Effective upon ratification of the MOU, the salary range for sworn classifications shall consist of eight (8) steps (B through I) with approximately 2.5% between each step.

Employees had the eliminated step A will move to step B.

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The Chief of Police or designee in coordination with Human Resources, shall determine the salary placement for lateral police officers within the established salary range. This salary placement determination will take into consideration the following factors:
- Years of prior sworn law enforcement service
- Educational achievements and credentials
- Specialized skills, certifications, and relevant experience The placement within the salary range will reflect a comprehensive evaluation of these qualifications to ensure fair compensation commensurate with the officer's experience and expertise.

5.2.2.3 Once all employees hired prior to July 1, 2018, reach the top step of their current classification range, they will move to the top step of the nine (9) step salary schedule, and the five step (5) salary schedule will be eliminated.

Upon promotion or series adjustment, all employees will move to or remain on the nine (9) step salary schedule.

5.2.3 Signing and Retention Bonus PayOne-Time Payments
Effective the payroll period after ratification and inclusive of approval by the City Council in 2025, all sworn employees will receive a one-time, non-PERSable lump sum payment of twothousand and seven-hundred dollars ($2,700) and civilian employees will receive a one-time, non-PERSable lump sum payment of one-thousand and seven-hundred and fifty dollars ($1,750).
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Effective the pay period inclusive of January 1, 2026, sworn and civilian employees shall receive a one-time, non-PERSable lump sum payment equal to one percent (1%) of annual base pay.

Effective pay period inclusive of December 1, 2027, sworn employees will receive a one-time, non-PERSable lump sum payment of four thousand dollars ($4,000) and civilian employees will receive a one-time, non-PERSable lump sum payment of one-thousand and sevenhundred and fifty dollars ($1,750).

Effective the payroll period after ratification and inclusive of approval by the City Council in January 2024, all employees will receive a one-time, non-PERSable lump sum signing bonus of one-thousand and five hundred dollars ($1,500).

Effective pay period inclusive of December 1, 2024, all employees will receive a one-time, non-PERSable lump sum retention bonus payment of three thousand dollars ($3,000).

5.2.4 Longevity

5.2.4.1 Sworn Employees
Sworn Employees shall receive the following longevity increases:
 Two and one-halfFive percent (2.5%) of their hourly rate of pay after a total of ten (10) years of service in a sworn capacity with a POST participating agency in the first full pay period after completion of ten (10) years is verified (i.e., beginning at the 11th year).  Additional two and one-half percent (2.5%) of their hourly rate of pay after a total of twelve (12) years of service in a sworn capacity with a POST participating agency in the first full pay period after completion of twelve (12) years is verified (i.e., beginning at the 13th year).
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 Additional two and one-half five percent (2.5%) of their hourly rate of pay after completing a total of fifteen (15) years of service (i.e., beginning of the 16th year) in a sworn capacity with a POST participating agency.
 The cumulative maximum longevity pay is ten percent (10%) after completion of the 15th year in a sworn capacity with a POST participating agency.  Prior years of qualifying service must be verified by submitting a copy of POST profile.

Additional documentation may be requested if necessary.

5.2.4.1.1 Sworn Employees Who Were Previously Civilian Employees Sworn employees who previously held a classification defined as a civilian employee per section 1.3.6.2 shall have their years of service with the City as a regular employee count towards the years of service requirement for purposes of longevity under section 5.2.4.1.

5.2.4.2 Civilian employees
Civilian employees shall receive the following longevity increases:
 Two and one-half percent (2.5%) of their hourly rate of pay after ten (10) years of service with the City in the first full pay period after their ten (10) year anniversary date as a regular employee (i.e., beginning at the 11th year).
 An additional two and one-half percent (2.5%) of their hourly rate of pay after fifteen (15) years of service with the City in the first full pay period after their fifteen (15) year anniversary date as a regular employee.
 The maximum longevity pay is five percent (5%) after completion of the 15th year. 206
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5.3. Overtime
It is the general policy of the City to avoid the necessity for overtime work whenever possible.

Overtime shall be held to a minimum consistent with the protection of lives and property of its citizens and the efficient operation of the City. Overtime work requires prior authorization by the Chief of Police or Director of Community Development, as appropriate.

5.4. Overtime Pay

5.4.1. Employees who work in excess of their standard workday, as defined in Section 4.1, shall be compensated for such overtime at the rate of time and one-half (1.5) their regular rate of pay. Sick leave shall not count towards time worked in determining whether an employee has worked in excess of their standard workday. (This provision shall not apply to employees taking sick leave due to a worker’s compensation injury or illness.) An employee shall not be assigned mandatory overtime as a result of the use of sick leave.

5.4.2 Sworn Employees
Overtime may be taken in cash or in the form of compensatory time off. Compensatory time off shall not accrue in excess of one hundred forty (140) hours. Employees may use compensatory time off with the approval of the Chief of Police.

5.4.3 Civilian Employees
Overtime may be taken in cash or in the form of compensatory time off for eligible employees. Compensatory time off shall not accrue in excess of eighty (80) hours. Employees may use compensatory time off with the approval of the Chief of Police or Director of Community Development, as appropriate.

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Upon termination from City service, all accumulated compensatory time off shall be paid to the employee at the employee’s current regular rate of pay.

5.4.5. At any time during the calendar year in which it is earned, prior to the last pay date of the calendar year, an employee may request in writing that a portion or all of the compensatory time off accrued be paid on the earliest possible payday. The payment is subject to the approval of the Chief of Police or Director of Community Development, as appropriate. An employee may only use or cash out compensatory time off during the calendar year in which it is earned. All accrued and unused compensatory time off balances will be cashed out on the last pay date of each calendar year so that the employee’s compensatory time off account is reduced to a zero balance. No unused compensatory time off hours may be carried over to a subsequent calendar year. No compensatory time off can be elected for overtime worked during the last pay period of the calendar year.

5.5. Call Back Pay
An employee who is called back to work after leaving their place of employment, following the completion of the employee’s work shift, shall be paid for a minimum of two (2) hours work at the rate of time and one-half (1.5) their regular rate of pay, even if the total hours worked that day do not exceed eight (8), nine (9), ten (10), or twelve (12) hours. The compensation shall be computed as work performed from the time of reporting on duty or at the place of work through the time of going off duty or until completion of work. This Section does not apply if the employee is being called back to complete work that should have been finished prior to the end of their shift. If this occurs, the employee will be paid for all actual hours worked. Further, this Section does not apply if an employee is called either at home or on their cell phone but is not required to come to work. If this occurs, the employee will be paid for all actual hours worked but not less than one-quarter hour (.25).
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5.6. On-Call

5.6.1. Employees shall be paid four dollars ($4.00) per hour for all hours assigned to an on-call assignment.
a. Each Investigator and Crime Scene Investigator will be designated for seven (7) day assignments.
b. When called out, the Investigator or Crime Scene Investigator shall be under the functional supervision of the Shift Supervisor or OIC, unless the Investigation Supervisor is on scene.
c. The decision to call out an Investigator or Crime Scene Investigator will rest with the Shift Supervisor or OIC. All personnel should comply with the directions given by the Field Supervisor. Any conflict of duty assignments will be brought to the Investigative Supervisor’s attention for review. Investigators and Crime Scene Investigators will address these conflicts in a constructive manner. All personnel will work together as a team to resolve the conflicts.
d. The Department will make every effort to assure that Investigators are assigned on-call no more than once every seven (7) weeks. In order to comply with this goal, the Department will make available an on-call list for non-investigative personnel to sign for occasional on-call or Crime Scene Investigator assignment.

This list will be used to fill in for vacations, workers’ compensation absences, or any other absences of regularly scheduled on-call personnel. The Department retains the right to determine if non-investigative personnel are qualified to act as on-call Investigators or Crime Scene Investigators. The Department will not, however, unreasonably withhold such authorization. On-call personnel will, of 209
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course, still be permitted to make changes to their on-call assignment among themselves with the permission of the Investigation Supervisor. e. On-call Investigators or Crime Scene Investigators are required to drive their City owned vehicle home and have them available at all times. The on-call Investigator or Crime Scene Investigator should be able to get to the scene of the investigation within forty five (45) minutes. When an Investigator or Crime Scene Investigator is on-call, they may utilize the vehicle for limited personal reasons provided the vehicle is not used to transport passengers or excess baggage. The on-call Investigator or Crime Scene Investigator may not consume any alcoholic beverage or engage in any other activities which would affect their ability to effectively respond and perform their duties as an Investigator or Crime Scene Investigator for the Department.
f. All Investigative personnel shall be provided with cell phones. When not on-call, Investigative personnel are still required to answer or call back if they receive a call to let the Department know whether they are available. Investigative personnel not on-call will not be disciplined if unavailable for call-out. If, however, Investigative personnel are unavailable on a consistent basis when called, the Department reserves the right to transfer them to another division.

5.6.2. When an employee is on an on-call assignment, they shall be paid for a minimum of two (2) hours work at the rate of time and one and one half (1.5) their regular rate of pay when called out.

5.7. Court Time

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Off-duty court time will be paid at the rate of time and one and one-half (1.5) their regular rate of pay with a minimum pay equivalent to four (4) hours worked. Any off duty time required to appear in court in excess of the four (4) hours in one (1) day shall be compensated at the rate of time and one and one-half (1.5) their regular rate of pay. This applies to hours that are non-contiguous to the employee’s regular duty hours.

5.7.2. Court overtime will be compensated during such times as the court is actually in session or the employee is required to meet with the District Attorney. If the employee is required to meet with, or obtain evidence or information for the District Attorney during the lunch break, or return to court after the lunch break, the lunch break shall be compensated as overtime.

5.7.3. Breaks in court testimony or the required court activities, and multiple subpoenas that cover either only morning or afternoon court sessions do not count as separate incidents for the purpose of minimum compensation within the same day. Multiple subpoenas where one subpoena covers a morning court session and the other subpoena covers an afternoon court session do count as separate incidents for the purpose of minimum compensation within the same day.

5.7.4. Any employee who is scheduled to appear in court on a regular day off, or prior to or after their assigned duty shift, and who is released from that appearance after 1800 hours on the day prior to the court appearance date, shall be compensated at rate of time and one and one-half (1.5) their regular rate of pay equivalent to two (2) hours worked, provided they made a reasonable effort to contact the Court Liaison before reporting to court. This compensation is for the on-call hours between 0830 and 1330 hours. Furthermore, this compensation is for the disruption of an employee’s off-duty time in the event the hearing is 211
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canceled, or postponed, on the date of the scheduled appearance. If the employee is required to appear in court, they shall receive a minimum of four (4) hours pay at time and one-half (1.5) their regular rate of pay.

5.7.5. Any employee who has been directed to appear in court, or before any other administrative hearing within two (2) hours of the start or ending of their regularly scheduled shift in response to a lawfully executed subpoena, or by order of a superior officer, shall receive two (2) hours of compensation at the rate of time and one-half (1.5) their regular rate of pay. This compensation is for the disruption of the employee’s off-duty time, response to the work site for evidence retrieval, and travel time to, and possibly from, the court site during nonscheduled work hours.

5.8. Shift Differential

5.8.1. A civilian employee shall receive a night shift differential of five percent (5%) of their hourly rate of pay as additional compensation if more than one-half (.5) of their standard workday is before 8:00 a.m. or after 5:00 p.m.

5.8.2. Shift differential pay shall be paid only for time worked. No civilian employee shall receive shift differential for other paid time such as vacation, sick leave, or in-lieu of holiday pay.

5.9. Fitness Incentive

5.9.1 Employees may work out off-duty at the Department or the City recreation facility at no cost. 212
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5.9.2 Sworn employees who work out off duty at least two (2) times per week during each fourteen (14) day pay period will receive fitness incentive pay in the amount of twenty-seven dollars and fifty-cents ($27.50) per pay period.

6. Specialty Pays

6.1 K-9 Officer Compensation
The City and the Association have determined that the amount of compensable off-duty working time attributable to the routine care of a City owned canine (K-9), including but not limited to, the handling, caring, feeding, exercising, grooming, kennel cleaning, cleaning of City vehicles and ordinary transport to the veterinarian is thirty (30) minutes per day, seven (7) days per week.

This determination is the result of a good faith estimate by the City and the Association and is intended to be comprehensive, accurate and inclusive of all pertinent facts. The compensation for additional off-duty time shall be paid at the rate of time and one-half (1.5) their regular rate of pay. Officers assigned to K-9 duty shall be entitled to K-9 Officer compensation during periods of training up to three (3) months prior to the dog actually being certified for service.

6.1.1. In addition to the K-9 compensation described in Section 6.1, above, assigned K-9 officers will be reimbursed for the purchase of dog food and grooming supplies, which have been preapproved by the Lieutenant over the K-9 Program. Training expenses for all mandatory training, replacement of Police Department owned equipment provided for use in the K-9 program and all veterinary expenses incurred as the result of a service related injury or illness, including routine examinations and vaccinations, shall be paid by the Department. Any additional medical expenses may be paid by the City at the discretion of the Chief of Police.

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No employee shall work more than thirty (30) minutes per day in the performance of off-duty K-9 Officer tasks without the express direction of the K-9 Sergeant or Lieutenant over the K9 Program. All extraordinary work involving the canine will be compensated at the rate of time and one-half (1.5) their regular rate of pay. Extraordinary work includes, but is not limited to, unanticipated trips for emergency veterinary care, special training not normally conducted on a daily or scheduled basis, and any work which causes a substantial increase in work time beyond that which is authorized in Section 6.1. Absent exigent circumstances, all such overtime must be authorized, in advance, by the K-9 Sergeant or Lieutenant over the K-9 Program.

6.1.3 In the event a City-owned canine is permanently retired by the Department, the most recent handler shall have the option to purchase the canine from the City for one dollar ($1.00). In the event the canine had more than one handler, and the most recent handler chooses not to purchase the canine, the next most recent handler of the canine shall have the option to purchase the retired canine. The purchase of the dog shall include an indemnification, and hold harmless agreement by the purchasing officer, releasing the City from any and all liability, including future veterinary care, maintenance, and other costs relating to the canine.

6.2. Senior Field Training Officer, Field Training Officer, Community Services Officer Trainer, Records Trainer, and Code Enforcement Officer Trainer

6.2.1. The duties of a Field Training Officer (FTO), Senior Field Training Officer, Community Services Officer (CSO) Trainer, Records Trainer, and Code Enforcement Officer Trainer include additional responsibilities and paperwork, and require additional experience and training in order to successfully train and implement the program. A FTO or Records Trainer may also be required to serve in a temporary assignment as an acting supervisor. 214
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6.2.2. Trainer Selection and Oversight

6.2.2.1 Senior Field Training Officer
Based on minimum requirements established by the Chief of Police, an Officer may apply to be a Senior Field Training Officer. The title of Senior Field Training Officer will be a rotational appointment, as outlined in Department Policy 217. Senior Field Training Officers shall submit a Department Memorandum every two-year cycle of service to be reviewed by the Field Training Supervisor and Chain of Command in consideration for appointment extension, per Department Policy 217.

6.2.2.2 Field Training Officer
Based on minimum requirements established by the Chief of Police, an Officer may apply to be a Field Training Officer. The title of Field Training Officer will be a rotational appointment, as outlined in Department Policy 217. Field Training Officers shall submit a Department Memorandum every one-year cycle of service to be reviewed by the Field Training Supervisor and Chain of Command in consideration for appointment extension, per Department Policy 217.

6.2.2.3 Community Services Officer (CSO) and Records Technician Based on minimum requirements established by the Chief of Police, or designee, a CSO or Records Technician may apply to be a CSO Trainer or Records Trainer, respectively, on a PartTime basis. The titles of CSO Trainer or Records Trainer will be a rotational appointment. CSO Trainers and Records Trainers shall submit a Department Memorandum every one-year cycle of service to be reviewed by the Chief of Police, or designee, in consideration for appointment extension.

6.2.2.4 Code Enforcement Officer
Based on minimum requirements established by the Director of Community Development, or designee, a Code Enforcement Officer may apply to be a CEO Trainer on a Part-Time basis.

The titles of CSO Trainer or Records Trainer will be a rotational appointment. CSO Trainers and Records Trainers shall submit a Department Memorandum every one-year cycle of 215
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service to be reviewed by the Chief of Police, or designee, in consideration for appointment extension.

6.2.23. Trainer Compensation
Compensation for serving as an FTO, Senior FTO, CSO Training, Records Trainer, and Code Enforcement Officer Trainer shall be as follows:

6.2.23.1 Senior Field Training Officer
A Senior FTO shall receive an additional five percent (5%) of their hourly rate of pay. Senior FTOs are expected to perform their Senior FTO duties during their normal tour of duty and will not receive overtime for Senior FTO duties unless specifically authorized by the Chief of Police.

6.2.32.2 Field Training Officer, CSO Trainer, Records Trainer or Code Enforcement Officer Trainer
When assigned, Aan FTO, Community Services Officer, Records Trainer or Code Enforcement Officer Trainer, while actually training for the Department shall be compensated an additional five percent (5%) of their hourly rate of pay for every training hour while actually trainingday. Trainers are expected to perform their training duties during their normal tour of duty and will not receive overtime for training duties unless specifically authorized by the Chief of Police or Director of Community Development.

6.2.4. The selection of training assignments shall be at the discretion of the Chief of Police or Director of Community Development.

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All employees currently assigned as an FTO at the time of ratification and approval of the successor agreement in 2025 shall be grandfathered into the new Senior Field Training Officer position and begin a two-year cycle of service. At the end of such cycle, each grandfathered Senior FTO will be required to submit a Department Memorandum in consideration for appointment extension pursuant to Section 6.2.2.1.

6.2.6. There shall be a minimum of seven (7) employees assigned as Senior Field Training Officers. However, if the number of Senior FTOs is less than seven (7), and there are no eligible and willing candidates available to fill the established minimum Senior FTO positions, the minimum Senior FTO assignment requirement shall not prohibit the addition of FTO positions pursuant to Section 6.2.2.2.

6.2.3. Acting Supervisor
An employee assigned by the Chief of Police or Director of Community Development to act in the capacity of a supervisor will be compensated an additional five percent (5%) of their hourly rate of pay after working one (1) regular work shift in the supervisory capacity. During these periods, the employee will have the same authority and responsibility as the supervisor they replaced.

6.43 Police Liaison Officer
The duties of the Police Liaison Officer shall involve community outreach and organization in order to identify and resolve issues related to either special persons and/or special group(s).

6.43.1 A Police Officer assigned as a Police Liaison Officer shall receive Police Liaison pay in the amount of five percent (5%) of their hourly rate of pay. Pay continues to be received while employee is utilizing vacation, sick leave or holiday pay. 217
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6.54 Bilingual Pay
Employee’s possessing and utilizing bilingual skills on duty shall receive bilingual pay in the amount of five percent (5%) of their hourly rate of pay. The number of employees, languages available, and the qualification requirements will be determined by the City. Pay continues to be received while employee is utilizing vacation, sick leave or holiday pay.

6.65 Officer In Charge (OIC)
The Police Officer in Charge (OIC) program is considered a specialty assignment for employees who are routinely and consistently assigned to a lead or supervisory capacity over other employees, subordinate classifications, or agency-sponsored program participants. The OIC program will provide opportunities for employee development and acquiring experience through mentorship under the direction of a division sergeant. The OIC Operations Manual outlines the administration of the OIC program.

6.65.1 The OIC program is designed to prepare officers with the leadership skills required to prepare them for the position of Sergeant. Officers interested in the OIC program will be required to test for the position. The testing process will be reflective of the field supervisor’s responsibilities. Officers appointed to the OIC assignment will not be required to test for sergeant.

6.65.2 The Department will establish the number of positions assigned to the OIC assignment.

6.65.3 OICs, in addition to standard police officer duties, will undertake the additional responsibility as a lead officer or acting supervisor in the absence of a sergeant. 218
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6.65.4 OICs are required to meet minimum ongoing supervisory requirements to maintain their ability to act in an OIC capacity.

6.56.5 OICs who are routinely and consistently assigned to lead or supervisory positions over other employees, subordinate classifications, or agency sponsored program participants shall receive an additional five percent (5%) of their hourly rate of pay.

6.65.6 Officers who are currently assigned to another specialty assignment and are selected for an OIC assignment may participate in an auxiliary fashion but not in a full-time status. Auxiliary OICs will be compensated only when performing in the capacity of and OIC.

6.56.6.1 In no event shall a Field Training Officer or Police Liaison Officer receive more than five percent (5%) of their hourly rate of pay if assigned as an OIC and another specialty assignment.

7. Uniforms

7.1 When hired, an employee shall be directed to the appropriate vendor(s) where they will obtain the required uniforms and/or equipment, which will be paid for by the City directly to the vendor(s). The required uniform and equipment for each classification will be contained in a policy and furnished to the Association on an annual basis. Employees are required to meet Department uniform standards.

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Employees who damage their clothing or personal items while working shall be reimbursed according to the provisions of the City Administrative Policy II-E-8.

The City shall provide sworn employees with level three A (3A) soft body armor with trauma plate and replace the body armor when damaged or prior to the manufacturer’s expiration date.

7.2 Safety Equipment – Civilian Employees
The City shall make available to on-duty civilian employees such safety equipment as is necessary for the employee’s job assignment, which may include, but not be limited to: rain gear, flashlight, radio holder, key holder, and orange safety vest.

7.2.1 With approval of the Director of Community Development or Chief of Police, City shall provide civilian employees with level three A (3A) soft body armor with trauma plate and replace the body armor when damaged or prior to the manufacturer’s expiration date.

8. Education and POST Incentives

8.1 Sworn Employees

8.1.1 POST Incentives
Upon verification, employees shall receive four point eight-five percent (4.85%) of their hourly rate of pay for an Intermediate POST certificate Upon verification, employees shall receive an additional five percent (5%) of their hourly rate of pay for an Advanced POST certificate.

Maximum incentive under section 8.1.1. is nine point eight-fivepercent (9.85%).

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The issuant date of POST certificates or date of hire as a regular employee, which ever is l later, shall be used for the implementation date of the POST incentive pays.

8.1.2 Education Incentives
Upon verification, employees shall receive four and one quarter percent (4.25%) of their hourly rate of pay for a Bachelor’s degree.

Upon verification, employees shall receive an additional two and one-half percent (2.5%) of their hourly rate of pay for a Master’s degree.

Maximum incentive under section 8.1.2. is six and three-quarters percent (6.75%).

8.1.3 The incentives in sections 8.1.1 and 8.1.2. shall be cumulative and not compounded. The maximum incentive under these sections shall be sixteen point six percent (16.6%). Changes in in sections 8.1.1 and 8.1.2 shall be effective the first payroll period after ratification and inclusive of approval by the City Council in January 2024.

8.2 Civilian Employees

8.2.1 Education Incentives
Upon verification, employees shall receive two-point five percent (2.5%) of their hourly rate of pay for an Associate’s Degree.

OR
Upon verification, employees shall receive five percent (5%) of their hourly rate of pay for a Bachelor’s degree.
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West Sacramento City CouncilApril 30, 2025

West Sacramento City Council
April 30, 2025