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BRAD HALPERN
Mayor
RAY PEARL
Mayor Pro Tern
NEDEDAVIS
Councilmember
MINUTES
KELLY HONIG
Council member
Regular Meeting of the City Council
September 14, 2022
SUSAN McSWEENEY
Councilmember
CALL TO ORDER:
This Regular Meeting of the Westlake Village City Council was called to order by Mayor Halpern on Wednesday, September 14, 2022, at 6:33 p.m., at 31200 Oak Crest Drive, Westlake Village.
Mayor Halpern requested a moment of silence for the loss of two Westlake Village residents, Carter Stone and Nicola Montes.
Mayor Pro Tern Pearl expressed sympathy to both the Stone and Montes families for their loss and noted how these losses affect Westlake Village.
PLEDGE OF ALLEGIANCE:
Mayor Halpern led the Pledge of Allegiance.
ROLL CALL:
PRESENT:
ABSENT:
Also Present:
Councilmembers Mcsweeney, Honig, Davis, Mayor Pro Tern Pearl, and Mayor Halpern
None
City Manager de Geus, City Attorney Boga, Administrative Services Director Wilson, Planning Director Forbes, City Clerk Mann, City Engineer Hughes, Administrative Analyst Mott and Community Services Specialist Roush.
City of Westlake Village
APPROVAL OF AGENDA:
City Council Minutes
September 14. 2022 2
Councilmember Mcsweeney moved to approve the Agenda as presented.
Councilmember Honig seconded the motion.
YES:
NO:
ABSENT:
ABSTAIN:
Councilmembers Mcsweeney, Honig, Davis, Mayor Pro Tern Pearl, and Mayor Halpern
None
None
None
Mayor Halpern declared the motion passed 5-0.
APPROVAL OF MINUTES:
Councilmember Honig moved to approve Minutes of July 27, 2022 Study Session, July 27, 2022 Regular Meeting and August 24, 2022 Special Closed Session meeting. Mayor Pro Tern Pearl seconded the motion.
YES:
NO:
ABSENT:
ABSTAIN:
Councilmembers Mcsweeney, Honig, Davis, Mayor Pro Tern Pearl, and Mayor Halpern
None
None
None
Mayor Halpern declared the motion passed 5-0.
SPECIAL PRESENTATIONS/CEREMONIAL MATTERS:
1. 4th of July Certificates of Recognition
Mayor Halpern thanked the volunteers, performers and sponsors for the 2022 4th of July Fireworks Spectacular event and presented Certificates of Appreciation.
PUBLIC COMMENTS:
Jerry Spades and Dr. Patrick Lockwood, Westlake Village, representing Oak Forest Recovery, discussed their services.
Paige Nielsen, Westlake Village, commented on Recreational Vehicle parking in Three Springs Neighborhood.
Limor Magen, Westlake Village, commented on drones flying at Canyon Oaks Park. l
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City of Westlake Village
City Council Minutes
September 14, 2022
PUBLIC COMMENTS (continued}:
3 Michael Berkovitz, Thousand Oaks, encouraged residents to attend the Relay for Life event on October 1, 2022, 9:00 am -9:00 pm, at California Lutheran University Memorial Stadium.
Cristy Warner and students, Thousand Oaks, encouraged residents to attend the Relay for Life event on October 1, 2022, 9:00 am - 9:00 pm, California Lutheran University Memorial Stadium.
COUNCIL RESPONSE:
Councilmember Mcsweeney and Mayor Pro Tern Pearl expressed appreciation to Ms.
Magen for conveying her drone concerns.
STAFF COMMENTS:
City Manager de Geus highlighted the summer concert series and 4th of July Parade and Fireworks. Mr. de Geus stated the recycled water line is now active at Canyon Oaks Park; all parks now use recycled water for irrigation. The planter refurbishment project at Berniece Bennett Park was completed, the City-wide Landscape Maintenance Request for Proposal was issued and staff reviewed and presented responses to the Environmental Committee for consideration. He added that recruitments for Accountant 11 and Public Services Inspector positions closed in August, the first phase of the annual audit was completed, and minor interior improvements were completed at City Hall.
On August 31, Los Angeles County Fire Department, along with staff and Community Emergency Response Team volunteers, distributed National Oceanic and Atmospheric Administration radios along with emergency preparedness information to over 200 residents. The radios will function when there is no power to hear information distributed by the weather service.
Lastly, City Manager de Geus reported that there were a few burglaries this summer, both residential and commercial. Mr. de Geus stated that while we have a very safe community with a low crime rate, any occurrence is concerning. The City has invested in additional Sheriff patrols in response to the burglaries and is developing improvements to enhance the City's prevention and responses to crime. On September 28, Captain Seetoo, Lost Hills Sheriff's Station, will discuss these burglary concerns, along with prevention and response tools. Mr. de Geus reminded the community to remain vigilant about crime and report any concerns to the Sheriff.
COUNCIL COMMENTS:
Councilmember Davis reported attending the League of Cal Cities Conference, September 7-9, 2022, Long Beach, along with Mayor Halpern and city staff and commented on the educational topics.
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City of Westlake Village
City Council Minutes
September 14, 2022 4
COUNCIL COMMENTS (continued):
Mayor Pro Tern Pearl appreciated the public safety comments and recommended a study session to go more in-depth on public safety and to discuss additional tools/options available for consideration.
Councilmember Mcsweeney concurred with the Public Safety study session noting residents would like this topic addressed.
Mayor Halpern agreed with the recommendation to hold a Public Safety study session and reminded residents to contact the Sheriff with any concerns. Mr. Halpern cautioned residents to keep pets safe from coyote endangerment.
CITY COUNCIL COMMITTEE REPORTS:
1. Administrative Committee Report
City Manager de Geus introduced the Community Survey stating that in 2019 City Council approved a Community Survey with True North Research. Historically, since 2009, the survey was conducted approximately every five years. With the onset of COVlD-19, the survey was postponed, and staff resumed work on the survey in 2022. On May 31, 2022, the Administrative Committee (Mayor Halpern and Mayor Pro Tern Pearl) reviewed the survey and recommended that staff reinstate the community survey. Mr. de Geus stated that the community survey budget has been added to the continued budget appropriations agenda item this evening for City Council approval.
Timothy Mclarney, President of True North Research, presented an overview of the Community Survey, including a timeline and survey topics.
City Council inquired whether COVID-19 will affect survey results and the possibility of additional survey questions or modifying existing survey questions to include perceptions related to law enforcement/crime, drought and schools in the survey. The City Manager stated that the survey is already very long, but he will work the Timothy Mclarney to explore how to incorporate these topics further into the survey.
No formal action taken by City Council on this agenda item. l
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City of Westlake Village
PUBLIC HEARINGS:
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September 14, 2022 5
1. CONDITIONAL USE PERMIT NO. 14-011 MODIFICATION 3; RESOLUTION NO. 2268-22
Planning Director Forbes presented a Condition Use Permit (CUP) 14-001, Modification 3 for the Bamboo Room, located at 30760 Russell Ranch Road, Suites C and D. In May 2022, City Council approved Modification 2, which required no more than 50% of gross sales be from alcohol sales.
Modification 3 requests that no more than 40% of gross sales be from alcohol sales, to adhere with private agreements on the property.
Applicant Jeffrey Helfer was present and available for questions.
Councilmember Mcsweeney moved to Adopt Resolution No. 2268-22, titled 'A Resolution of the City Council of the City of Westlake Village Approving Modification 3 to Conditional Use Permit No. 14-011 to authorize the sale of alcoholic beverages in conjunction with a restaurant and the operation of a cocktail lounge and private event space at 30760 Russell Ranch Road, Suites C and D.
Councilmember Davis seconded the motion.
YES:
NO:
ABSENT:
ABSTAIN:
Councilmembers Mcsweeney, Honig, Davis, Mayor Pro Tern
Pearl, and Mayor Halpern
None
None
None
Mayor Halpern declared the motion passed 5-0.
CONSENT CALENDAR:
Councilmember Mcsweeney moved to approve the Consent Calendar. Councilmember Honig seconded the motion.
YES:
NO:
ABSENT:
ABSTAIN:
Councilmembers Mcsweeney, Honig, Davis (Consent Items 1-5), Mayor Pro Tern Pearl (Consent Items 1-5), and Mayor Halpern Consent Item 6 only - Councilmember Davis and Mayor Pro Tern Pearl
None
None
Mayor Halpern declared the motion passed 5-0, for Consent Calendar Items 1-5 and for Consent Calendar Item 6, 3-Yes and 2-No (Councilmember Davis and Mayor Pro Tern Pearl voting no)
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City of Westlake Village
City Council Minutes
September 14, 2022
CONSENT CALENDAR (continued):
6 APPROVAL OF WARRANTS: Warrants effective August 15, 2022, in the amount of $1,839,579.38 and September 1, 2022, in the amount of $263,039.35.
GENERAL BUSINESS:
1. ASSEMBLY BILL 361 FINDINGS FOR SPECIAL BROWN ACT
REQUIREMENTS FOR TELECONFERENCE MEETINGS - City Council made the following findings so that teleconference meetings of the City Council and the City's committees can continue to be conducted pursuant to the AB 361 special Brown Act requirements: the City Council has reconsidered the circumstances of the COVID-19 state of emergency; and state and local officials continue to recommend measures to promote social distancing.
2. APPROVAL OF VOTE CENTER FACILITY USE AGREEMENT WITH THE COUNTY OF LOS ANGELES FOR THE NOVEMBER 8, 2022, GENERAL ELECTION: 11 ~DAY VOTE CENTER - Approved the Vote Center Facility Use Agreement with the County of Los Angeles for the November 8, 2022 General Election and authorized the City Manager to execute the contract on behalf of the City.
3. APPROVAL OF CONTRACT WITH GRANICUS FOR ELECTRONIC
SOFTWARE SUBSCRIPTION - Approved the Granicus software subscription contract and authorized the City Manager to execute the contract on behalf of the City.
4. CONSIDERATION OF CAL TRANS FREEWAY MAINTENANCE
AGREEMENT EXECUTION - Approved the Freeway Maintenance
Agreement; and authorized the Mayor and City Manager to sign and execute the Freeway Maintenance Agreement on behalf of the City.
S. ACCEPTANCE OF ANNUAL STREET RESURFACING PROJECT FOR
FISCAL YEAR 2021-22 AND APPROVAL OF ADJUSTMENT TO THE ALL AMERICAN ASPHALT CONTRACT IN THE AMOUNT OF $9,852.92 -
Accepted the Annual Street Resurfacing Project for Fiscal Year 2021-22, authorized the City Clerk to execute and record a Notice of Completion on behalf of the City and approved an adjustment to the All American Asphalt contract in the amount of $9,852.92.
6. ORDINANCE SECOND READING: ADOPTION OF ORDINANCE 295-22 REGARDING SOLID WASTE MANAGEMENT, CHAPTER 5.3, SECTION
5.3.070 AND AMENDING THE WESTLAKE VILLAGE MUNICIPAL CODEWaived the second reading in full and adopted Ordinance No. 295-22 titled An Ordinance of the City of Westlake Village Regarding Solid Waste Management, Chapter 5.3, Section 5.3.070, and amending the Westlake Village Municipal Code.
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City of Westlake Village
City Council Minutes
September 14, 2022 7
OLD BUSINESS:
1. APPROVAL OF CONTINUING APPROPRIATIONS FROM FISCAL YEAR 2021- 22 TO FISCAL YEAR 2022-23: RESOLUTION 2269-22
Administrative Services Director Wilson reported that staff is requesting to continue appropriations from Fiscal Year (FY) 2021-2022 to FY 2022-2023, and a contract amendment with MV Cheng and Associates for financial consulting services. Ms.
Wilson stated that continuing appropriations do not impact the recurring balance of the FY 2022-23 adopted budget or the City's financial forecast as they are not new appropriations.
Ms. Wilson noted that staff's goal is to complete all projects within a fiscal year, though capital improvement projects occasionally extend beyond a fiscal year due to circumstances beyond staff's control. Approving the continuing appropriations provides staff with resources to complete the ongoing work for these City Council approved projects.
Appropriation requests:
Project Name Project Number Carryover Amount to
FY 2022-2023
Neighborhood Street 10-4800-747 $16,960
Sian Reolacement
Pickleball Court Desh:m 10-4800-7 48 $29,553
True North Contract NIA $30,000
Services (Community
Survev)
MVCheng and N/A $30,000
Associates Contract
TOTAL $106,513
Mayor Pro Tem Pearl moved to Adopt Resolution No. 2269-22, Amending the Fiscal Year 2022-2023 Budget for the Purpose of Continuing Appropriations from Fiscal Year 2021-2022 and amending the contract amount for the Professional Services Agreement with MV Cheng & Associates, not-to-exceed $55,000.
Councilmember Honig seconded the motion.
YES:
NO:
ABSENT:
ABSTAIN:
Councilmembers Mcsweeney, Honig, Davis, Mayor Pro Tern
Pearl, and Mayor Halpern
None
None
None
Mayor Halpern declared the motion passed 5-0.
City of Westlake Village
City Council Minutes
September 14, 2022 8
OLD BUSINESS (continued):
2. ZERO EMISSIONS LEAF BLOWER ORDINANCE; ORDINANCE NO. 296-22 Planning Director Forbes introduced the Zero Emissions Leaf Blower Ordinance highlighting that City Council requested staff to proceed with parallel efforts to transition city maintenance contracts to zero emissions and to prohibit gasoline powered equipment in 2023.
Planning Director Forbes stated the proposed ordinance will prohibit all leaf blowers powered by gasoline or combustion engines as of January 1, 2023, thus reducing air pollution, noise pollution, and the health effects of using gasoline blowers. Planning Director Forbes noted public outreach and education will ensure residents and those working in the City are aware of the Zero Emission ordinance, noting that future outreach will include a bilingual flyer/postcard that homeowners and Homeowner Associations can share with gardeners. Lastly, grant and equipment exchange programs will be shared as the State releases these opportunities.
The second ordinance prohibiting additional gas-powered landscape equipment will be presented later this year to City Council for approval.
Councilmember Davis moved to introduce Ordinance No. 296-22, titled 'An Ordinance of the City of Westlake Village Regarding Leaf Blowers and Amending the Westlake Village Municipal Code' by title only and that further reading be waived. Councilmember Honig seconded the motion.
YES:
NO:
ABSENT:
ABSTAIN:
Councilmembers Mcsweeney, Honig, Davis, Mayor Pro Tern
Pearl, and Mayor Halpern
None
None
None
Mayor Halpern declared the motion passed 5-0.
NEW BUSINESS:
1. PURE WATER PROJECT UPDATE - LAS VIRGENES TRIUNFO JOINT
POWERS AUTHORITY
Planning Director Forbes introduced the Pure Water project proposed by the Las Virgenes-Triunfo Joint Powers Authority (JPA), a partnership between the Las Virgenes Municipal Water District (LVMWD) and the Triunfo Water and Sanitation District.
City of Westlake Village
NEW BUSINESS (continued):
City Council Minutes
September 14, 2022 9
LVMWD Board Director, Leonard Polan, provided an overview of the JPA and the operation of the Tapia Water Reclamation Facility, treating wastewater to produce recycled water. Mr. Polan explained that due to changes in water regulations, surplus recycled water will no longer be able to be discharged into Malibu Creek unless it is cleaned to a point that exceeds drinking water standards. Rather than discharging this water, the JPA is proposing to treat and reuse the water through the Pure Water potable reuse project.
Oliver Slosser, LVMWD Engineering Program Manager, reviewed how the Pure Water project will take surplus recycled water from the Tapia facility and deliver it to a new Advanced Water Purification Facility (AWPF) for further treatment. Mr.
Slosser said the facility will use advanced technologies to purify the recycled water to meet or exceed State drinking water standards. The purified water will then be piped to the Las Virgenes Reservoir in Westlake Village where it will be blended with the existing reservoir water and become part of the potable water supply.
The Pure Water project is anticipated to begin construction in late 2025, complete construction by the end of 2027, and be fully operational by 2030. Mr. Slosser discussed the two possible site locations for the new AWPF that are under review in the Draft Environmental Impact Report, which allows for public comments until October 7, 2022 (online at www.ourpureh2o.com).
City Council discussed the two proposed AWPF site locations and expressed supporting a site that has the least environmental impact, inquired on the chemicals and processes used in the purification process, and thanked L VMWD for the project that will result in a new local water source.
City staff will provide a status update on the drafting of the City of Westlake Village comment letter regarding the Draft Environmental Impact Report at the City Council meeting on September 28, 2022.
ADJOURNMENT:
Meeting adjourned at 8:39 p.m.
-r:49~
/4raa--Halpern, Mayor
Attest:
Antoinette Mann, City Clerk