RAY PEARL NED E DAVIS KELLY HONIG SUSAN MCSWEENEY BRAD HALPERN Mayor Mayor Pro Tem Councilmember Councilmember Councilmember
MINUTES
Regular Meeting of the City Council
May 24, 2023
CALL TO ORDER:
This Regular Meeting of the Westlake Village City Council was called to order by Mayor Pearl on Wednesday, May 24, 2023, at 6:31 p.m., at 31200 Oak Crest Drive, Westlake Village.
Mayor Pearl announced that 4'h grade students from White Oak Elementary School were joining the City Council meeting and shadowing Councilmembers and the City Manager this evening.
For the record, while the minutes reflect the Westlake Village City Councilmember's name, the voice on the video may be a student.
PLEDGE OF ALLEGIANCE:
Mayor Pearl and Mayor Anna Cort (White Oak Elementary School Student) led the Pledge of Allegiance.
ROLL CALL:
PRESENT: Councilmember Halpern, Mayor Pro Tem Davis, and Mayor Pearl ABSENT: Councilmembers McSweeney and Honig
ROLL CALL FOR WHITE OAK ELEMENTARY SCHOOL STUDENTS:
PRESENT: Councilmembers Zane Markowitz, Stella LaFave, Chloe Frederickson, Mayor Pro Tem Holly White, Mayor Anna Cort, and City Manager Andrew Covert
ABSENT: None
Also Present: City Manager de Geus, City Attorney Boga, Deputy City Manager Eskandar, Administrative Services Director Wilson, Planning Director Forbes, City Clerk Mann, Senior Planner Sinkula, City Engineer Community Services Coordinator Roush, and Deputy City
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APPROVAL OF AGENDA:
Mayor Pearl announced that the City of Westlake Village Kindness Award presentation to Cecilia DePippo has been postponed and will be rescheduled to a future City Council meeting.
Councilmember Halpern moved to approve the Agenda as amended. Mayor Pro Tem Davis seconded the motion.
YES: Councilmember Halpern, Mayor Pro Tem Davis, and Mayor Pearl NO: None
ABSENT: Councilmembers McSweeney and Honig
ABSTAIN: None
Mayor Pearl declared the motion passed 3-Yes; 0-No; 2-Absent (Councilmembers McSweeney and Honig)
APPROVAL OF MINUTES:
Councilmember Halpern moved to approve the Minutes of May 10, 2023 Study Session and May 10, 2023 City Council Regular Meeting as presented. Mayor Pro Tem Davis seconded the motion.
YES: Councilmember Halpern, Mayor Pro Tem Davis, and Mayor Pearl NO: None
ABSENT: Councilmembers McSweeney and Honig
ABSTAIN: None
Mayor Pearl declared the motion passed 3-Yes; 0-No; 2-Absent (Councilmembers McSweeney and Honig)
SPECIAL PRESENTATIONS/CEREMONIAL MATTERS:
1. City to Schools Program - White Oak Elementary School 4th Grade Students City Manager de Geus introduced the City to Schools Program, where the City of Westlake Village partners with White Oak Elementary School 4th grade students.
Community Services Coordinator Roush provided an overview, stating this is the 20th anniversary of the program that was created by Councilmember McSweeney to introduce students to civics and local government and teach students that they have a voice in the City.
Ms. Roush reported on May 3, 2023, Councilmember McSweeney, Deputy City Manager Eskandar, and Ms. Roush visited Ms. Boss and Ms. Cole's classrooms, additional City staff attended virtually. On May 31, 2023, the students will participate in a mock City Council meeting, at City Hall, with students as Councilmembers, the City Manager, and all others will participate in public comments.
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SPECIAL PRESENTATIONS/CEREMONIAL MATTERS (continued):
Questions were posed to Student Councilmembers sitting on the dais this evening.
Mr. de Geus thanked White Oak Elementary School 4th Grade teachers, Ms. Boss and Ms. Cole, for participating and supporting the City to Schools Program.
Councilmember Halpern thanked White Oak Elementary School for their continued participation in the City to Schools Program.
2. Presentation of a City of Westlake Village Kindness Award to Cecilia DePippo, White Oak Elementary School Office Manager
Presentation postponed to a future meeting date.
RECESS
Mayor Pearl and Mayor Anna Cort announced a short recess and invited everyone to the courtyard for cupcakes and lemonade and thanked the White Oak Elementary Students fol their participation.
City Council recessed at 6:50 p.m.
City Council reconvened the Regular Meeting, with three Councilmembers in attendance (Councilmember Halpern, Mayor Pro Tem Davis, and Mayor Pearl), at 7:13 p.m.
PUBLIC COMMENTS: None
COUNCIL RESPONSE: None
STAFF COMMENTS:
City Manager de Geus highlighted the Coffee with a Deputy event hosted by the Lost Hills Sheriff's Department on May 16, 2023 at The Stonehaus. He stated on May 23, 2023, Westlake Island Homeowner's Association conducted a Public Safety meeting, and that more than 60 members of the community were in attendance. Deputy City Manager Eskandar presented topics related to emergency preparedness, notification systems, and household safety tips. Residents posed questions regarding fire prevention, ways to reduce fire fuels at their homes, and community evacuation plans. Councilmember Halpern also attended the Westlake Island Homeowner's Association meeting. Mr. de Geus noted that on Memorial Day, May 29th ', at 10:30 a.m. Pierce Brothers Valley Oaks-Griffin Memorial Park will host a special Memorial Day event in honor of those who have proudly served our country. He concluded with upcoming City Council meeting agenda items to be discussed at the June 14, 2023 meeting.
COUNCIL COMMENTS: None
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MONTHLY DEPARTMENTAL REPORTS:
Sheriff's Department Report
Deputy Brian Knott presented the Sheriff Department's report for the month of April 2023 including crime statistics and reported that a multi-jurisdictional task force is working on the various retail thefts.
Fire Department Report
Fire Department unable to attend; no verbal report provided.
Chamber of Commerce Report
Adam Haverstock, Director of Government Affairs and Tourism, highlighted recent and upcoming events of the Greater Conejo Valley Chamber of Commerce including the June 2 Spotlight Breakfast Series and annual "MIXPO" 2023 that will be held on June 14, 2023. Registration information for events located www.conejochamber.org. Mr. Haverstock announced the Chamber received the Cal Chamber's President's Circle Award at the Capital Summit in Sacramento for the 15th consecutive year.
Danielle Borja, Chief Executive Officer, Greater Conejo Valley Chamber of Commerce reported that this is the final meeting for Adam Haverstock as he is leaving the Chamber. Until a replacement is selected, Ms. Borja will be attending the meetings and providing the Chamber's monthly report. City Council wished Mr.
Haverstock well.
4. Library Report
Jessie Schweit, Children's Librarian of the Westlake Village Daniel K. Ludwig Library, presented the Library's report for the month of April 2023 covering traffic, circulation, programs, and reference requests.
CITY COUNCIL COMMITTEE REPORTS: None
PUBLIC HEARINGS:
PUBLIC HEARING: CONDITIONAL USE PERMIT NO. 02-005 MODIFICATION NO. 7; RESOLUTION NO. 2299-23
Mayor Pearl opened the Public Hearing. Senior Planner Sinkula presented the request for approval of a time extension of Conditional Use Permit (CUP) 02-005 approving Modification No. 7 to authorize the continued sale of alcohol for onsite and offsite consumption within a commercial suite of a business park located at 30961 Agoura Road, Suite 321. Ms. Sinkula stated that the CUP expired on March 27, 2023, and the applicant has requested an extension of the permit term. The applicant is not requesting any modifications to the CUP.
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PUBLIC HEARINGS (continued):
Ms. Sinkula stated the retail store operates 11:00 a.m. to 7:00 p.m. Monday through Saturday and 11:00 a.m. to 6:00 p.m. on Sundays; the tasting room operates 4:00 p.m. to 10:00 p.m. on Fridays, 3:00 p.m. to 10:00 p.m. on Saturdays, and 2:00 p.m. to 6:00 p.m. on Sundays. The facility has eight employees. The facility has access to 30 parking spaces on weekdays, four of which are used by employees regularly.
After normal business hours on weekdays and on weekends when other businesses in the business park are closed, the facility has access to approximately 100 parking spaces. Staff are not aware of any parking issues related to the availability of customer parking at the site. The site provides adequate parking to meet the demand generated by this business.
On May 2, 2023, the Land Use Committee (Davis/Honig), reviewed the CUP time extension request and recommended that the request move forward to a public hearing.
Applicant Wade Schlosser, on behalf of Wades Wines, was present but did not address the City Council.
City Council encouraged residents to visit Wades Wines and commented on the history of his business and expressed appreciation for his community partnership with the City.
Mayor Pearl closed the Public Hearing.
Councilmember Halpern moved that the City Council adopt Resolution No. 2299-23, determining Conditional Use Permit No. 02-005 is exempt from CEQA and approving Modification No. 7 to authorize the continued sale of alcohol for onsite and offsite consumption within a commercial suite of a business park located at 30961 Agoura Road, Suite 321. Mayor Pro Tem Davis seconded the motion.
YES: Councilmember Halpern, Mayor Pro Tem Davis, and Mayor Pearl
NO: None
ABSENT: Councilmembers McSweeney and Honig
ABSTAIN: None
RESOLUTION NO. 2299-23 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
WESTLAKE VILLAGE APPROVING AN EXTENSION OF THE PERMIT TERM FOR CONDITIONAL USE PERMIT NO. 02-005 TO AUTHORIZE THE CONTINUED SALE OF ALCOHOL FOR ONSITE AND OFFSITE CONSUMPTION WITHIN AN EXISTING BUSINESS PARK LOCATED AT 30961 AGOURA ROAD, SUITE NO. 321
Mayor Pearl declared the motion passed 3-Yes; 0-No; 2-Absent (Councilmembers McSweeney and Honig)
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PUBLIC HEARINGS (continued):
PUBLIC HEARING FOR CONDITIONAL USE PERMIT NO. 23-001; RESOLUTION NO. 2300-23
Mayor Pearl opened the Public Hearing. Senior Planner Sinkula presented the request for approval of Conditional Use Permit No. 23-001 to reauthorize an existing wireless telecommunications facility located at 32129 Lindero Canyon Road. Ms Sinkula reported that the operation of this facility was originally authorized by CUP No. 16-005 on January 25, 2017 for a permit term of five years, and then extended on March 13, 2019 for a permit term of five additional years. Both approvals for this facility listed an incorrect address (32123 Lindero Canyon Road) for the subject site, and accordingly, a new CUP was required to approve the existing facility at the correct address. Ms. Sinkula noted that the applicant has filed a request for a new CUP for the correct address, which is located within the cupola on the rooftop of The Yacht Club in The Landing commercial center at 32129 Lindero Canyon Road. The applicant did not request any modifications to the equipment or the cupola screening structure at the site. The existing facility consists of eleven antennas, eleven remote radio units, and two equipment cabinets. The cupola that screens the equipment from public views has been well maintained and fully screens all the equipment at the site. Staff does not recommend any modifications to the existing screening for this facility.
Senior Planner Sinkula said the applicant has requested a 10-year permit term, consistent with requirements of State planning law for wireless telecommunications facilities. Ms. Sinkula said that staff are unaware of any complaints associated with the facility, the operation of the facility has remained the same since installation, and the facility was constructed in accordance with the original conditions of permit approval. Staff recommended approval of the CUP with a 10-year extension of the permit term with an expiration date of May 24, 2033.
On May 2, 2023, the Land Use Committee (Davis/Honig) reviewed the CUP request and recommended that the request move forward to a public hearing.
Applicant Andrea Liu, on behalf of Verizon Wireless, was a virtual attendee; however, she did not address City Council.
Councilmember Davis commended the applicant on the improved appearance of the antenna.
Mayor Pearl closed the Public Hearing.
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City of Westlake Village May 24, 2023
PUBLIC HEARINGS (continued):
Mayor Pro Tem Davis moved that the City Council adopt Resolution No. 2300-23, determining Conditional Use Permit No. 23-001 is exempt from CEQA and approving Conditional Use Permit No. 23-001 to reauthorize an existing wireless telecommunications facility located at 32129 Lindero Canyon Road. Councilmember YES: Councilmember Halpern, Mayor Pro Tem Davis, and Mayor Pearl
NO: None
ABSENT: Councilmembers McSweeney and Honig
ABSTAIN: None
RESOLUTION NO. 2300-23 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WESTLAKE VILLAGE APPROVING CONDITIONAL USE PERMIT NO. 23-001, RELATIVE TO THE OPERATION OF A ROOFTOP WIRELESS TELECOMMUNICATIONS FACILITY AT 32129
LINDERO CANYON ROAD
Mayor Pearl declared the motion passed 3-Yes; 0-No; 2-Absent (Councilmembers McSweeney and Honig)
3. PUBLIC HEARING FOR PLANNED DEVELOPMENT PERMIT NO. 22-004; RESOLUTION NO. 2301-23
Mayor Pearl opened the Public Hearing. Senior Planner Sinkula presented the request for authorization of an interior and exterior remodel and the construction of a new 1,062 square foot addition of habitable space to an existing single-family residence located at 4040 Whitesail Circle.
Ms. Sinkula reported that the applicant is proposing to add 322 square feet to an existing bedroom, enclose an atrium of 208 square feet to create a new office, add a new 371 square foot bedroom and a new 161 square foot bathroom and walk-in closet, expand the existing ground floor and second floor decks, and install a new cable handrail around the second-floor deck, two skylights, a patio cover, a trellis, a covered walkway, HVAC system, fencing to enclose the HVAC equipment, and a gate. The project also includes the replacement of the roof and all windows and doors and new landscaping. The proposed new design is compatible with the varied architectural styles of existing residences in the Westlake Island neighborhood, and the Westlake Island Homeowners Association and all neighbors of the project have approved and given their support for the proposed project.
On May 2, 2023, the Land Use Committee (Davis/Honig) reviewed the CUP request and recommended that the request move forward to a public hearing.
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8 PUBLIC HEARINGS (continued):
Council concerns on behalf of the applicant. Mr. Aarons commented on the structure Applicant Susan Nason was in attendance; Architecture Ron Aarons addressed City landscaping plans. of the house, discussed concepts implemented into the new design, and City Council discussion included the wire mesh wall on side of the home, awnings and tension rods, glazing on the house, and Title 24 regulations.
Councilmember Halpern expressed concerns with the modern architecture of the home, that the color palette of the home was not an earth tone and stated he would not approve the project as submitted. Mr. Aarons stated the plans could be modified the roof tile color modifications to allow the project to proceed. and colors adapted to an earth tone shade. There was further discussion regarding Mayor Pearl complimented Mr. Aarons on his design, stating he was in favor of the project. He explained that there appeared not to be three supporting votes this Councilmembers are in attendance. evening and recommended moving this item to a meeting in June, when more City Mayor Pearl closed the Public Hearing, announced no action will be taken and requested that staff work with the applicant to have the project rescheduled in June.
No City Council action taken on this agenda item.
MONTHLY IN-HOUSE DEPARTMENTAL REPORTS:
Engineering Department Report
City Engineer Hughes highlighted various items from the Engineering Department Status Report and stated that the Pickleball Court noise study is in progress and RRM has updated plans and specifications for staff to review. Mayor Pro Tem Davis requested a review of the Pickleball Court colors.
Ms. Hughes stated that staff continues to work with Homeowner Associations related to the easement agreements on the west side of Lindero Canyon Road from Agoura Drive to Hedgewall Drive. Work continues on the design segments on Lindero Road to Baronsgate Drive and segments on the east side of the street from Whim Canyon Road, west side of the street from Baronsgate Drive to Lakeview Canyon Road. Lastly, the Sidewalk Master Plan will be presented to the Public Safety Advisory Board on June 6, 2023.
Ms. Hughes noted that the inaugural State of the North Santa Monica Bay Watershed 2023 event was held on May 11, 2023 with City Engineer Hughes speaking. The keynote speaker was former Senator Fran Pavley.
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City of Westlake Village May 24, 2023
MONTHLY IN-HOUSE DEPARTMENTAL REPORTS (continued):
2. Planning Department Report
Planning Director Forbes highlighted the Planning Department Status Report noting the Lindero Project web page has been updated with an expanded Frequently Asked Questions document at www.wlv.org/Lindero. Mr. Forbes noted there have been no additional applications or documents submitted by the applicant since the Study Session.
3. Cultural Recreation Report
Community Services Coordinator Roush highlighted items from the Cultural recreation Department Status Report including the City's summer entertainment events, and in partnership with Conejo Recreation and Park District, Summer series comprising three TGIF Concerts in the Courtyard, five Saturdays in the Park Camps at White Oak Elementary from June 20 - August 11, 2023.
CONSENT CALENDAR:
Councilmember Halpern moved to approve the Consent Calendar. Mayor Pro Tem Davis seconded the motion.
Councilmember Halpern, Mayor Pro Tem Davis, and Mayor Pearl YES:
NO: None
ABSENT: Councilmembers McSweeney and Honig
ABSTAIN: None
Mayor Pearl declared the motion passed 3-Yes; 0-No; 2-Absent (Councilmembers McSweeney and Honig)
APPROVAL OF WARRANTS: Warrants effective May 15, 2023 in the amount of $1,327,886.05
GENERAL BUSINESS:
APPROVAL OF RENEWAL RATE ADJUSTMENTS FOR THE DELTA DENTAL PLAN AND AMENDMENTS TO THE VISION AND DISABILITY BENEFIT PLANS; RESOLUTION 2302-23 - City Council adopted Resolution No. 2302-23 approving the renewal rate adjustments for the dental plan and amendments to the vision and disability benefit plans, effective July 1, 2023.
WESTLAKE VILLAGE APPROVING THE RENEWAL RATE ADJUSTMENTS FOR DENTAL RESOLUTION NO. 2302-23 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
PLAN AND AMENDMENTS TO THE VISION AND DISABILITY BENEFIT PLANS EFFECTIVE JULY 1, 2023
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CONSENT CALENDAR (continued):
2. AUTHORIZATION FOR ACCESS TO CRIMINAL BACKGROUND
INFORMATION AND SUBMITTAL OF THE CALIFORNIA DEPARTMENT
OF JUSTICE APPLICATION FOR ACCESS TO CRIMINAL BACKGROUND INFORMATION; RESOLUTION 2303-23 - City Council adopted Resolution No. 2303-23 authorizing use of State, Federal and local summary criminal history information and the City's submission of an application to obtain State, Federal and local level summary criminal history information pursuant to Penal Code sections 11105(b)(11) and 13300(b)(11) for employment related purposes.
RESOLUTION NO. 2303-23 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
WESTLAKE VILLAGE AUTHORIZING ACCESS TO CRIMINAL HISTORY INFORMATION
FOR EMPLOYMENT PURPOSES AND SUBMISSION OF AN APPLICATION FOR SUCH
ACCESS TO THE CALIFORNIA DEPARTMENT OF JUSTICE
ACCEPTANCE OF THE NOTICE OF COMPLETION FOR THE SHADE
STRUCTURE REPLACEMENT AT BERNIECE BENNETT PARK - City
Council accepted the Shade Structure Replacement at Berniece Bennett Park Project and authorized the City Clerk to execute and record a Notice of Completion on behalf of the City.
ADOPTION OF ORDINANCE NO 302-23. ORDINANCE TITLE: AN
ORDINANCE OF THE CITY OF WESTLAKE VILLAGE REGARDING
SMALL UNMANNED AIRCRAFT SYSTEMS, AMENDING THE WESTLAKE
VILLAGE MUNICIPAL CODE ADDING CHAPTER 4.12 AND APPROVING A CEQA EXEMPTION DETERMINATION - City Council waived the second reading and adopted Ordinance No. 302-23.
VILLAGE MUNICIPAL CODE ADDING CHAPTER 4.12 AND APPROVING A CEQA
EXEMPTION DETERMINATION
OLD BUSINESS: None
NEW BUSINESS: None
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ADJOURNMENT:
Mayor Pearl announced the next City Council meeting will be held on June 14, 2023. The meeting was adjourned at 8:10 p.m.
Ra Pecul
Ray Pearl, Mayor
Attest:
Antoiretteman
Antoinette Mann, City Clerk
WES
CAL