RAY PEARL NED E DAVIS KELLY HONIG SUSAN MCSWEENEY BRAD HALPERN Mayor Mayor Pro Tem Councilmember Councilmember Councilmember
MINUTES
Regular Meeting of the City Council
June 28, 2023
CALL TO ORDER:
This Regular Meeting of the Westlake Village City Council was called to order by Mayor Pearl on Wednesday, June 28, 2023, at 6:30 p.m., at 31200 Oak Crest Drive, Westlake Village.
PLEDGE OF ALLEGIANCE:
Mayor Pearl led the Pledge of Allegiance.
ROLL CALL:
PRESENT: Councilmembers Halpern, McSweeney, Honig, Mayor Pro Tem Davis, and Mayor Pearl
ABSENT: None
Also Present: City Manager de Geus, City Attorney Boga, Deputy City Manager Eskandar, Administrative Services Director Wilson, Planning Director Forbes, City Clerk Mann, City Engineer Hughes, City Traffic Engineer Wessel, Senior Planner Sinkula and Community Services Coordinator Roush.
APPROVAL OF AGENDA:
Councilmember McSweeney moved to approve the Agenda as presented. Councilmember Honig seconded the motion.
YES: Councilmembers Halpern, McSweeney, Honig, Mayor Pro Tem Davis, and Mayor Pearl
NO: None
ABSENT: None
ABSTAIN: None
Mayor Pearl declared the motion passed 5-0
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APPROVAL OF MINUTES:
Councilmember Halpern moved to approve the Minutes of the June 14, 2023 Closed Session Meeting and Regular Meeting as presented. Councilmember McSweeney seconded the motion.
YES: Councilmembers Halpern, McSweeney, Mayor Pro Tem Davis, and Mayor Pearl
NO: None
ABSENT: None
ABSTAIN: Councilmember Honig
Mayor Pearl declared the motion passed 4-Yes, 1-Abstain (Councilmember Honig) SPECIAL PRESENTATIONS/CEREMONIAL MATTERS:
Presentation of the First City of Westlake Village Kindness Award to Cecilia DePippo, White Oak Elementary School Office Manager and Westlake Village Resident
Mayor Pearl introduced the first City Kindness Award to recognize an individual for their acts of generosity, consideration, helping others, being friendly and with their actions, encouraging others to follow the behavior. Cecilia DePippo is the first recipient for the City of Westlake Village Kindness Award. Her daily acts of concern and compassion exemplifies kindness. Ms. DePippo was unable to join the meeting tonight and watched the meeting via Zoom. Her husband, Jim DePippo, and daughter Jessie Sweeney were present to accept the honor on her behalf. A photo of Mayor Pearl and Councilmember McSweeney surprising Ms. DePippo with news of the award was displayed.
White Oak Elementary School Students, Graham and Walker Levine, Elle and Maisie Boryk presented flowers to honor Ms. DePippo. Nicole Smith, Principal of White Oak Elementary School; Laila Jorns, Las Virgenes Unified School District Pupil Services Program Coordinator; Dr. Dan Stepenosky, Superintendent, Las Virgenes Unified School District; Lesli Stein, President, Las Virgenes Unified School District Board of Trustees and Angela Cutbill, Vice President, Las Virgenes Unified School District Board of Trustees all congratulated Cecilia DePippo on receiving the award. Graham and Walker Levine, Elle and Maisie Boryk thanked Ms. DePippo for always putting a smile on their faces and being so nice to all the students.
City Councilmembers expressed congratulations, sharing their experiences with Ms.
DePippo, and stating what an honor it was to have Cecilia receive the first Kindness Award
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SPECIAL PRESENTATIONS/CEREMONIAL MATTERS (continued):
Mayor Pearl presented a Proclamation and the Kindness Award to Cecilia DePippo.
Accepting the award on her behalf were her husband, Jim DePippo, and daughter Jessie Sweeney. Ms. Sweeney read a statement on how honored Cecilia is to receive this award and how proud the DePippo Family is to receive the award on her behalf.
2. Presentation to Philippe Eskandar, Deputy City Manager City Councilmembers and City Staff expressed congratulations, presented a Proclamation, and thanked Deputy City Manager Philippe Eskandar for his six years of service to the City. Mr. Eskandar was wished the best in his new position as City Manager of San Marino.
Deputy Brian Knott presented a plaque on behalf of the Los Angeles County Sheriff Department, Lost Hills Station.
Mr. Eskandar thanked City Council and City Staff for their assistance over the years, expressed appreciation for all that he learned and experienced, and stated Westlake Village is very special; he will never forget his time at the City.
PUBLIC COMMENTS: None
COUNCIL RESPONSE: None
STAFF COMMENTS:
City Manager de Geus provided a recap on the White Oak Elementary School Fence Working Group. He stated that there is no update since June 14, 2023 but wanted to be sure residents know a Working Group was formed and may possibly meet in July. The School District Facilities Committee will review the feedback from the Working Group and make a recommendation to the Board of Education on the proposed fence plan.
Mr. de Geus stated City Staff completed a Cardiopulmonary Resuscitation (CPR) and Automated External Defibrillator (AED) training on June 5, 2023. The course was a hands- on lesson on proper methods to administer chest compressions for adults and children in emergency situations. On June 21, 2023 the Community Emergency Response Team (CERT) met for their quarterly meeting. Captain Rodriguez, Fire Station 144, spoke about upcoming CERT trainings and the Ready, Set, Go! Program that engages residents in preparation for wildfires. Rozzy Moabery, KR Nida Communications, provided a presentation on radio fundamentals and procedures.
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STAFF COMMENTS (continued):
Mr. de Geus congratulated the Westlake Village Community Foundation Student Scholarship winners: Shai Adams, Agoura High School; Michael Freda, Westlake High School; Saanvi Ganesh, Agoura High School; Jude Brennan, Agoura High School; Zane Miller, Agoura High School; and Grant Phillips, Agoura High School.
Mr. de Gues encouraged residents to join the City on July 4" for the parade, park event and fireworks show and highlighted the upcoming City Council meeting topics for the July 12, 2023, 4:30 p.m. City Council Study Session and the regular meeting.
COUNCIL COMMENTS:
Mayor Pro Tem inquired on details of the 4th of July Parade start time. City Manager de Geus stated the parade starts at 9:45 a.m., with the line up at 9:30 a.m. and noted that the Donut and Coffee Food Truck will be at the parade starting point at 8:00 a.m.
Mayor Pearl reported attending and being a judge at the Calvary Church Car Show and selecting the Mayor's Award. He also attended the New West Symphony's First Annual Summer Fest Event at Moorpark College.
MONTHLY DEPARTMENTAL REPORTS:
Sheriff's Department Report
Deputy Brian Knott presented the Sheriff Department's report for the month of May 2023 including crime statistics.
Fire Department Report
Assistant Chief Drew Smith presented the Fire Department's report for the month of May 2023 and reported on the number of fires, medical response calls, and rescue activities conducted. He reported the Fire Department is prepared for the July 4th events and upcoming heat wave, reminding residents that fireworks are illegal anc that they continue with the defensive inspections.
Chamber of Commerce Report
Mayor Pearl welcomed Josh Gray, Director of Government Affairs & Tourism for the Greater Conejo Chamber of Commerce, to his first Westlake Village City Council Meeting. Mr. Gray provided a brief introduction to his background. He then highlighted recent and upcoming events and noted that the "MIXPO" and Health and Wellness Breakfast were well attended. He announced the upcoming 40 Under 40 Reception, announcing that Kaitlyn Roush, Community Services Coordinator, was one of the recipients, on June 21, 2023. Applications are still open for Leadership Conejo. Registration information for events is located at www.conejochamber.org.
Mayor Pearl congratulated Kaitlyn Roush, Community Services Coordinator, for being one of the 40 Under 40 honorees.
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MONTHLY DEPARTMENTAL REPORTS (continued):
4. Library Report
No verbal report provided.
CITY COUNCIL COMMITTEE REPORTS: None
PUBLIC HEARINGS:
1. PUBLIC HEARING: PLANNED DEVELOPMENT PERMIT NO. 22-004; RESOLUTION NO. 2309-23
Mayor Pearl opened the Public Hearing. Senior Planner Sinkula presented a request to approve Planned Development Permit (PDP) No. 22-004 authorizing an interior and exterior remodel and the construction of a new 1,062 square foot addition of habitable space to an existing single-family residence located at 4040 Whitesail Circle.
Providing background, Ms. Sinkula reported that on March 9, 2023 a PDP application was filed by Susan Nason that requests authorization for an interior and exterior remodel and the construction of a 1,062 square foot addition of habitable space to an existing 2,432 square foot, two-story single-family residence. The applicant is proposing to add 322 square feet to an existing bedroom, enclose an atrium of 208 square feet, add a new 371 square foot bedroom, a new 161 square foot bathroom and walk-in closet, expand the existing ground floor and second floor decks, and install a new cable handrail around the second-floor deck, two skylights, a patio cover, a trellis, a covered walkway, HVAC system, fencing to enclose the HVAC equipment, and a gate. The project also includes the replacement of the roof and all windows and doors and new landscaping. The applicant is proposing to paint the exterior of the residence in "Swiss Coffee" with "Black" accents and install a new slate roof, new Kolbe vista lux windows and doors, and new tinted glass garage doors on the existing two-car garage.
Senior Planner Sinkula said the proposed new design is compatible with the varied architectural styles of existing residences in the Westlake Island neighborhood, and the Westlake Island Homeowners Association and adjacent neighbors of the project have approved the proposed project.
On May 2, 2023, the Land Use Committee (Davis/Honig) reviewed the request and recommended that the matter move forward to a public hearing.
Ms. Sinkula reported that on May 24, 2023, the request was considered by City Council during a public hearing. With two Councilmembers absent, the City Council was unable to reach a consensus regarding the proposed exterior paint color and contemporary design. No vote was taken by City Council. However, it City Council Minutes
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PUBLIC HEARINGS (continued):
was recommended to continue the public hearing to a later date with a request that the applicant consider changing the proposed exterior paint color. The applicant has requested to move forward with the same proposed exterior paint color and contemporary design of the remodel; no changes were made by the applicant.
Applicant Susan Nason was in attendance but did not address the City Council.
Mayor Pearl closed the Public Hearing.
City Council discussion included the year the original house was built, the original colors, architectural designs, and styles.
Councilmember Honig moved that the City Council adopt Resolution No. 2309-23, determining Planned Development Permit No. 22-004 is exempt from CEQA and authorizing an interior and exterior remodel and the construction of a new 1,062 square foot addition of habitable space to an existing single-family residence located at 4040 Whitesail Circle. Councilmember McSweeney seconded the motion.
YES: Councilmembers McSweeney, Honig, Mayor Pro Tem Davis, and Mayor Pearl
NO: Councilmembers Halpern
ABSENT: None
ABSTAIN: None
RESOLUTION NO. 2309-23 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WESTLAKE VILLAGE APPROVING PLANNED DEVELOPMENT PERMIT NO. 22-004, AUTHORIZING THE CONSTRUCTION OF A NEW 1,062 SQ. FT. ADDITION OF HABITABLE SPACE AND AN INTERIOR AND EXTERIOR REMODEL OF AN EXISTING 2,432 SQ. FT. TWO- STORY SINGLE-FAMILY RESIDENCE LOCATED AT 4040 WHITESAIL CIRCLE Mayor Pearl declared the motion passed 4-Yes; 1-No (Councilmember Halpern) PUBLIC HEARING: CONDITIONAL USE PERMIT NO. 18-007 MODIFICATION NO. 1; RESOLUTION NO. 2310-23
Mayor Pearl opened the Public Hearing. Senior Planner Sinkula presented a request to approve Modification No. 1 of Conditional Use Permit (CUP) 18-007 to authorize the continued operation of an auto body repair facility within a commercial suite of a business park located at 31131 Via Colinas, Suite 601.
Ms. Sinkula reported that on July 11, 2018, City Council approved CUP No. 18-007 to authorize the operation of an auto body repair facility within the Business Park Zone of the North Business Park. On June 24, 2020, City Council adopted the North Business Park Specific Plan (NBPSP) which prohibits the operation of new auto body repair facilities within the North Business Park. Since the subject facility was in City Council Minutes
City of Westlake Village June 28, 2023
PUBLIC HEARINGS (continued):
operation prior to the adoption of the NBPSP, the facility may continue to be conditionally permitted as long as the use is not expanded or moved to another location. CUP No. 18-007 will expire on July 11, 2023, and the applicant has requested an extension of the permit term with no modifications to the CUP.
On June 7, 2023, the Land Use Committee (Davis/Honig) reviewed the CUP request and recommended that the request move forward to a public hearing.
Applicant Lance Parks was not in attendance.
Email Comment: Fred Joubert (Posted online in the Supplemental Packets):
Supplemental Packet: Revised Resolution and Email Comment Mayor Pearl closed the Public Hearing.
There was no Council discussion on CUP 18-007.
Councilmember Halpern moved that the City Council adopt Resolution No. 2310-23, determining Conditional Use Permit No. 18-007 is exempt from CEQA and approving Modification No. 1 to authorize the continued operation of an auto body repair facility within a commercial suite of a business park located at 31131 Via Colinas, Suite 601. Councilmember Honig seconded the motion.
YES: Councilmembers Halpern, McSweeney, Honig, Mayor Pro Tem Davis, and Mayor Pearl
NO: None
ABSENT: None
ABSTAIN: None
RESOLUTION NO. 2310-23 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
WESTLAKE VILLAGE APPROVING AN EXTENSION OF THE PERMIT TERM FOR CONDITIONAL USE PERMIT NO. 18-007 TO AUTHORIZE THE CONTINUED OPERATION OF AN AUTO BODY REPAIR FACILITY WITHIN AN EXISTING BUSINESS PARK LOCATED AT 31131 VIA COLINAS, SUITE NO. 601
Mayor Pearl declared the motion passed 5-0.
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PUBLIC HEARINGS (continued):
PUBLIC HEARING: CONDITIONAL USE PERMIT NO. 97-004, MODIFICATION NO. 3, CONDITIONAL USE PERMIT NO. 07-005, MODIFICATION NO. 1, AND PLANNED DEVELOPMENT PERMIT NO. 23-001; RESOLUTION NO. 2311-23.
RESOLUTION NO. 2312-23, AND RESOLUTION NO. 2313-23
Mayor Pearl opened the Public Hearing. Senior Planner Sinkula presented a request to approve Modification No. 3 of Conditional Use Permit No. 97-004 and Modification No. 1 of Conditional Use Permit No. 07-005 to increase maximum enrollment on the middle school campus located at 31829 La Tienda Road from 300 to 600 students, add elementary school grades, and revise conditions of approval related to traffic management measures and approving Planned Development Permit No. 23-001 to authorize the installation of seven modular classrooms on the middle school campus.
Senior Planner Sinkula stated that on November 12, 1997 the City Council approved CUP No. 97-004 to authorize the operation of a private four-year high school at 31717 La Tienda Road, setting the maximum student enrollment of 1,200 students.
This CUP has been modified twice to authorize expansions of the campus into new buildings and the use of student housing on Cedar Valley Drive. On February 27, 2008, the City Council approved CUP No. 07-005 to authorize the operation of a private middle school on an adjacent property located at 31829 La Tienda Road, setting the maximum student enrollment of 300 students.
CUP 07-005, Modification No. 1
Ms. Sinkula noted that in February of 2023, staff became aware that the applicant added fifth grade classes and exceeded the maximum enrollment of 300 students for the middle school. For the 2022-2023 school year, 550 students were enrolled in grades 5 through 8. Staff further became aware that for the 2023/2024 school year, the applicant plans to add fourth grade classes to the middle school campus and increase the enrollment to 598 students for grades 4 through 8. A CUP modification is required to authorize the operation of an elementary school; the applicant has requested a modification of CUP No. 07-005 to increase maximum enrollment from 300 to 600 students and add elementary grades to the school.
Senior Planner Sinkula reported that at the request of the Land Use Committee, the applicant prepared a Traffic Study to analyze the existing traffic conditions and potential adverse impacts of increased enrollment. The Study, presented on June 6, 2023, analyzed existing issues, provided traffic management measures currently in place, and proposed additional measures.
Ms. Sinkula reported that City Traffic Engineer Wessel reviewed the Traffic Study and recommends that enrollment only be increased to 600 students to align with the applicant's planned enrollment for the 2023/2024 school year. Staff further City Council Minutes
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PUBLIC HEARINGS (continued):
recommend conditions of approval to require the traffic management measures identified in the Traffic Study dated June 6, 2023, be implemented by the start of the 2023/2024 school year. Additional recommended conditions of approval include a requirement for the collection and submittal of traffic data to evaluate the effectiveness of the suite of mitigation measures included in the Traffic Study and submittal of a Traffic Management Plan for future proposed increases to maximum enrollment. Any proposed increases to maximum enrollment beyond 650 students would require the approval of a CUP modification. There is adequate parking available at the site to accommodate the required parking for the subject land use.
CUP No. 97-004, Modification No. 3
Ms. Sinkula reported that the applicant is currently in compliance with the maximum allowed enrollment of 1,200 students for the high school and is not requesting to increase that number.
Condition of Approval No. 7 for CUP No. 97-004 requires the development and implementation of a Trip Reduction Program as a traffic mitigation measure, and City Traffic Engineer Wessel has recommended that this requirement be removed and replaced with the suite of measures identified in the Traffic Study dated June 6, 2023. The recommended conditions of approval for CUP No. 07-005 include these new measures since they are intended to address increased enrollment on the middle school campus and allow the traffic impacts from the middle school and high school to be addressed under a single comprehensive Traffic Management Program.
PDP No. 23-001
Ms. Sinkula reported that the temporary installation and use of six approximately 953 square foot modular buildings on the middle school campus were authorized pursuant to a Temporary Use Permit during the COVID-19 pandemic to facilitate social distancing. The applicant is requesting authorization for the permanent installation of the six modular buildings and addition of one modular building of the same size to accommodate the increase in enrollment. She mentioned that these buildings are consistent with the applicable development standards and are not visible from the freeway or La Tienda Road.
Land Use Committee
On April 5, 2023, the Land Use Committee (Davis/Honig) reviewed the subject requests and directed the applicant to prepare a Traffic Study to analyze the potential impacts of increased enrollment.
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PUBLIC HEARINGS (continued):
The applicant prepared a Traffic Study, and the permit requests were reviewed again by the Land Use Committee on June 7, 2023. The suite of traffic management measures identified in the Traffic Study dated June 6, 2023 were discussed and although the Committee expressed support for the implementation of these measures and the recommended conditions of approval, the Committee emphasized the importance of condition compliance and communicating changes to their operation going forward. The Committee recommended that the request be moved forward to the full City Council for hearing.
City Traffic Engineer Wessel addressed the Traffic Study and the new conditions added to the CUPs. Mr. Wessel reviewed the queuing process, pickup process and how with future growth, other measures may need to be considered.
Applicant Bill Brown, on behalf of Oaks Christian School, addressed the City Council.
Mayor Pearl closed the Public Hearing.
City Council discussed busing services if student enrollment continues to increase with the new traffic study requirements, enrollment numbers, emergency operations plan, being a good business partner, and the value of education that is provided by Oaks Christian, an asset to the City.
Councilmember McSweeney moved that City Council adopt Resolution No. 2311- 23, Resolution No. 2312-23, and Resolution No. 2313-23 'Resolutions of the City Council of the City of Westlake Village determining Conditional Use Permit No. 97- 004, Conditional Use Permit No. 07-005, and Planned Development Permit No. 23- 001 are exempt from CEQA and approving Modification No. 3 of Conditional Use Permit No. 97-004 and Modification No. 1 of Conditional Use Permit No. 07-005 to increase maximum enrollment on the middle school campus located at 31829 La Tienda Road from 300 to 600 students, add elementary school grades, and revise conditions of approval related to traffic management measures' and approving Planned Development Permit No. 23-001 to authorize the installation of seven modular classrooms on the middle school campus. Mayor Pro Tem Davis seconded the motion.
YES: Councilmembers Halpern, McSweeney, Honig, Mayor Pro Tem Davis, and Mayor Pearl.
NO: None
ABSENT: None
ABSTAIN: None
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PUBLIC HEARINGS (continued):
RESOLUTION NO. 2311-23 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WESTLAKE VILLAGE DETERMINING CONDITIONAL USE PERMIT NO. 97-004 IS EXEMPT FROM CEQA AND APPROVING MODIFICATION NO. 30F CONDITIONAL USE PERMIT NO. 97- 004 TO REVISE CONDITIONS OF APPROVAL TO REFLECT EXISTING TRAFFIC MANAGEMENT MEASURES OF A PRIVATE HIGH SCHOOL LOCATED AT 31717 LA TIENDA ROAD RESOLUTION NO. 2312-23 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WESTLAKE VILLAGE DETERMINING CONDITIONAL USE PERMIT NO. 07-005 IS EXEMPT FROM CEQA AND APPROVING MODIFICATION NO. 1 OF CONDITIONAL USE PERMIT NO. 07- 005 TO INCREASE MAXIMUM ENROLLMENT, ADD ELEMENTARY SCHOOL GRADES, AND REVISE CONDITIONS OF APPROVAL FOR A PRIVATE MIDDLE SCHOOL LOCATED AT 31829
LA TIENDA ROAD
RESOLUTION NO. 2313-23 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WESTLAKE VILLAGE DETERMINING PLANNED DEVELOPMENT PERMIT NO. 23-001 IS EXEMPT FROM CEQA AND APPROVING PLANNED DEVELOPMENT PERMIT NO. 23-001 TO
AUTHORIZE THE INSTALLATION OF SEVEN MODULAR CLASSROOMS ON THE MIDDLE SCHOOL CAMPUS LOCATED AT 31829 LA TIENDA ROAD
Mayor Pearl declared the motion passed 5-0.
MONTHLY IN-HOUSE DEPARTMENTAL REPORTS:
1. Engineering Department Report
City Engineer Hughes highlighted various items from the Engineering Department Status Report, noting that the sound study for the Pickleball Courts was completed.
The sound study does indicate the noise would be insignificant at the property line.
On the Sidewalk Improvements, Canyon Oaks Homeowners Association (HOA) voted yes on the easement. Staff is working on the easements and bid documents to bring to City Council for approval. The Sidewalk Master Plan was presented to the Public Safety Advisory Board on June 6, 2023 and a City Council Study Session is scheduled for July 12, 2023 at 4:30 p.m. The Traffic Signal Pole Painting CIP project is complete with all poles painted Westlake Signal Brown, which will last 15- 20 years. Lastly, the Watershed Area Steering Committee meeting for June included educational topics and speakers that are available on the link in the printed report.
2. Planning Department Report
Planning Director Forbes provided the Planning Department Status Report and stated that a preliminary application, under Senate Bill 330, was submitted for the Lindero Terrace Project. The preliminary application follows what was presented at the Study Session. Staff is reviewing the preliminary application for completeness.
It has not been posted as staff is still reviewing it. Waste Management (WM) is realigning collection routes starting the week of July 31, 2023 with new collection days. WM is sending a postcard to all residents and businesses and will be calling all residents to inform them of their new collection day. WM does have a back yard City Council Minutes
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MONTHLY IN-HOUSE DEPARTMENTAL REPORTS (continued):
service, which is a valet service, to bring trash cans out to the curb and return them after they are empty. There is a fee for this service and can be added through WM.
Cultural Recreation Report
Community Services Coordinator Roush reported on the June Summer Entertainment Series events including the Fooz Fighters concert at Berniece Bennett Park on June 10 and the Lennon & McCartney Unplugged TGIF Concert in the Courtyard held at the Westlake Village Civic Center on June 23.
Upcoming Summer Entertainment Series events for July and August were highlighted noting the calendar is posted at www.wlv.org/events Residents were encouraged to come and enjoy the fun.
Community Services Coordinator Roush announced that the 4th of July Parade begins at 4415 S. Lakeview Canyon Road with a Coffee & Donut truck at 8:00 a.m., line up for the parade at 9:30 a.m., and the parade begins at 9:45 a.m. to Berniece Bennett Park. There will be food trucks, booths, music, and games until 12:00 p.m.
The Fireworks Spectacular will be held at Westlake Village Golf Course. Doors open at 5:00 p.m., event begins at 6:00 p.m. with food, music, bounce houses, and putting contest. Fireworks begin at 9:10 p.m.
CONSENT CALENDAR:
Councilmember Halpern moved to approve the Consent Calendar. Councilmember McSweeney seconded the motion.
YES: Councilmembers Halpern, McSweeney, Honig, Mayor Pro Tem Davis, and Mayor Pearl.
NO: None
ABSENT: None
ABSTAIN: None
Mayor Pearl declared the motion passed 5-0.
APPROVAL OF WARRANTS: Warrants effective June 15, 2023 in the amount of $ 515,565.09
GENERAL BUSINESS:
1. ACCEPTANCE OF NOTICE OF COMPLETION OF THE CIVIC CENTER REDWOOD SEALING AND INTERIOR PAINTING PROJECT - City Council accepted completion of the Civic Center Redwood Sealing and Interior Painting Project and authorized the City Clerk to execute and record a Notice of Completion on behalf of the City.
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City of Westlake Village June 28, 2023
CONSENT CALENDAR (continued):
2. AMENDING PERSONNEL POLICIES IN COMPLIANCE WITH STATE LAW; RESOLUTION NO. 2314-23 - City Council adopted Resolution No. 2314-23 amending the City's Personnel Policies to ensure compliance and consistency with existing law, integrate best practices, update outdated sections and codify current practices or recent changes approved by the City Council.
RESOLUTION NO. 2314-23 - A RESOLUTION OF THE CITY OF WESTLAKE VILLAGE
AMENDING THE CITY'S PERSONNEL POLICIES
3. APPROVAL OF A THREE-YEAR AGREEMENT WITH CONEJO
RECREATION AND PARK DISTRICT TO PROVIDE YOUTH AND SENIOR SERVICES FOR 2023 THROUGH 2025 - City Council approved the Youth and Senior Services Program Agreement with Conejo Recreation Park District to offer senior recreation classes and youth recreation programs for 2023-2025 and authorized the City Manager to execute the agreement on behalf of the City.
4. APPROVAL OF THE SECOND AMENDMENT TO THE MEMORANDUM OF
UNDERSTANDING FOR A COORDINATED INTEGRATED MONITORING
PROGRAM IN THE MALIBU CREEK WATERSHED MANAGEMENT AREA
City Council approved the Second Amendment to the Memorandum of Understanding with the Malibu Creek Watershed for the administration and cost sharing of the Coordinated Integrated Monitoring Program; and authorized the Mayor to sign and execute the Second Amendment on behalf of the City.
5. ADOPTION OF ORDINANCE NO 303-23. ORDINANCE TITLE: AN
ORDINANCE OF THE CITY OF WESTLAKE VILLAGE ADDING A NEW
CHAPTER 8.11 TO ARTICLE 8 (BUILDING REGULATIONS; SEWAGE
AND WASTE) OF THE WESTLAKE VILLAGE MUNICIPAL CODE
CONCERNING DEVELOPMENT IMPACT FEES AND MAKING A
DETERMINATION OF EXEMPTION UNDER CEQA - City Council waived the second reading and adopted Ordinance No. 303-23.
ORDINANCE NO. 303-23 - AN ORDINANCE OF THE CITY OF WESTLAKE VILLAGE ADDING A NEW CHAPTER 8.11 TO ARTICLE 8 (BUILDING REGULATIONS; SEWAGE
AND WASTE) OF THE WESTLAKE VILLAGE MUNICIPAL CODE CONCERNING
DEVELOPMENT IMPACT FEES, AND MAKING A DETERMINATION OF EXEMPTION
UNDER CEQA
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OLD BUSINESS:
DISCUSSION AND DIRECTION REGARDING EXTERIOR COLORS OF
RESIDENTIAL AND NON-RESIDENTIAL BUILDINGS
Planning Director Forbes introduced the item which seeks Council direction on desirable and undesirable colors and shades and regulation of colors. Mr. Forbes stated that before 1991, the Municipal Code stated that building colors had to be "consistent with the prominent 'earthen' colors of the hills surrounding the Westlake Village community during the bulk of the year and colors traditional to architectural themes previously approved in Westlake Village"; no specific colors were mentioned; and the Code also authorized City Council to establish specific color standards for use in Zoning Clearances. He said that in response to a business request, the City Council determined that gray was not an earthtone color and adopted Ordinance No. 113 to specify that earthtone meant "subdued shades of brown, beige, tan, and off-white".
Planning Director Forbes noted that the color palette has remained largely beiges and browns throughout the City. White, gray, blue, and other non-brown colors have a greater variation in custom home neighborhoods. Residential color approval is part of the Planned Development Permits (PDPs) process and approved by City Council for new houses. Zoning Clearances are approved by staff for remodels and additions, and no City approval is required if painting is not in conjunction with other work. Mr. Forbes stated that commercial color approvals, a Zoning Clearance is required to paint commercial buildings.
Mr. Forbes discussed current practices and stated a 2023 City Council goal was to "enforce" an earthtone color palette. Following the City Council's direction at the January goal setting session, he noted that staff has not approved houses that are white or very light shades of off-white and mentioned that staff has received pushback from residents who argue that the color is off-white and therefore consistent with the code, or that the City should allow white. Staff solicited approved color palettes from Homeowner's Associations (HOA's) and found that many include white and gray in their approved palettes. Mr. Forbes presented approved color palettes from First Neighborhood, Westlake Cove, Renaissance, Lakeshore Community, and Westlake Canyon Oaks HOA's.
Planning Director Forbes discussed issues to consider including homeowner preference and personal taste, neighborhood character, tract homes versus custom homes, existing versus desired future character, HOA role, architectural styles, and applicability in reference to residential versus non-residential; trim, accent, roof colors; and the approval process.
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OLD BUSINESS (continued):
Mr. Forbes presented a color palette of whites and off-whites and discussed possible approach options:
1. A palette of approved colors is limiting with no flexibility, does not account for differences in neighborhood character, and is difficult and complicated to administer given paint brands and variations.
2. A palette of prohibited colors does not remove subjectivity or conflict from the review process, suggests anything not prohibited is permitted, and is difficult and complicated to administer given paint brands and variations.
3. General direction based on City Council consensus provides more flexible combination of other options and not overly prescriptive, would provide more flexibility to City Council, staff, homeowners, and architects, and accommodate different paint brands and variations.
4. A final option is to continue with the current practice.
Planning Director Forbes requested City Council guidance on whether to pursue a general consensus approach and schedule a City Council Study Session for more in-depth discussion and Council direction. Mr. Forbes noted additional issues for City Council consideration including:
• Applicability: residential versus non-residential, tract homes versus custom homes
• Scope: trims, accents, roofs
• Process: whether to require Zoning Clearance for painting • Public input: level of HOA involvement
City Council discussion included HOA involvement, HOA approval of colors, definition of "earthen tones", homeowner as well as home architecture influencing styles and colors. City Council felt holding a Study Session for this topic should be scheduled.
City Council directed staff to schedule a Study Session for the Council to discuss and provide direction on shades and regulation of colors.
YES: Councilmembers Halpern, McSweeney, Honig, Mayor Pro Tem Davis, and Mayor Pearl
NO: None
ABSENT: None
ABSTAIN: None
Mayor Pearl declared the motion passed 5-0.
NEW BUSINESS: None
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City of Westlake Village June 28, 2023 16
ADJOURNMENT:
Mayor Pearl announced the next City Council meeting will be held on July 12, 2023.
Meeting adjourned at 8:53 p.m.
Ran Feel
Ray Pearl, Mayor
Attest:
WESTLAK
CITY G
Antoinette Mann, City Clerk