SAY OF NESTLAKE DIETE
NED E DAVIS KELLY HONIG SUSAN McSWEENEY BRAD HALPERN RAY PEARL Mayor Mayor Pro Tem Councilmember Councilmember Councilmember
REGULAR MEETING MINUTES
March 27, 2024
CALL TO ORDER:
This regular meeting of the Westlake Village City Council was called to order by Mayor Pro Tem Honig on Wednesday, March 27, 2024 at 6:32 p.m., at 31200 Oak Crest Drive, Westlake Village.
PLEDGE OF ALLEGIANCE:
Mayor Pro Tem Honig led the Pledge of Allegiance.
ROLL CALL:
PRESENT: Councilmembers Pearl, Halpern, McSweeney, and Mayor Pro Tem Honig.
ABSENT: Mayor Davis
Also Present: City Manager de Geus, City Attorney Boga, Assistant City Manager Wilson, City Clerk Mann, Planning Director Asp, City Engineer Hughes, Senior Administrative Analyst Mott, Deputy City Clerk Kramer, and Community Services Coordinator Roush.
APPROVAL OF AGENDA:
Councilmember McSweeney moved to approve the Agenda as presented. Councilmember Halpern seconded the motion.
YES: Councilmembers Pearl, Halpern, McSweeney, and Mayor Pro Tem Honig
NO: None
ABSENT: Mayor Davis
ABSTAIN: None
Mayor Pro Tem Honig declared the motion passed 4-Yes, O-No and 1 Absent (Mayor Davis) City Council Minutes
City of Westlake Village March 27, 2024 2
APPROVAL OF MINUTES:
Councilmember Pearl moved to approve the Minutes of March 13, 2024 City Council Closed Session and March 13, 2024 City Council Regular Meeting as presented.
Councilmember McSweeney seconded the motion.
YES: Councilmembers Pearl, Halpern, McSweeney, and Mayor Pro Tem Honig
NO: None
ABSENT: Mayor Davis
ABSTAIN: None
Mayor Pro Tem Honig declared the motion passed 4-Yes, O-No and 1 Absent (Mayor Davis) SPECIAL PRESENTATIONS/CEREMONIAL MATTERS:
2024 Business of the Quarter, 1ST Quarter - Chevron Westlake Village Mayor Pro Tem Honig made a presentation to Chevron Westlake Village as the first quarter recipient of the City of Westlake Village Business Recognition Award.
Owners, Jan and Kelly Russell expressed their appreciation for the honor and acknowledgement. Councilmembers conveyed their congratulations and presented a recognition plaque.
Recognize Don Robinson, 31 Years Service on the Santa Monica Mountain Conservation Advisory Committee
Mayor Pro Tem Honig made a presentation to resident Don Robinson for serving as the City's appointee to the Santa Monica Mountain Conservation Advisory Committee for 31 years. Mr. Robinson thanked the City Council for the recognition.
Julie Newsome, the Council's recent selection for the Santa Monica Mountain talent, and commitment and presented him with a City plaque.
PUBLIC COMMENTS:
Kevin Van Dyke
COUNCIL RESPONSE: None
City Council Minutes
City of Westlake Village March 27, 2024 3
STAFF COMMENTS:
City Manager de Geus reported the annual Pancreatic Cancer Research Run was held on March 23, 2024; Mayor Pro Tem Honig welcomed the group and participated in the event along with Assistant City Manager Josephine Wilson.
City Manager de Geus reminded residents the Westlake Village Community Foundation Scholarship application closes on March 31, 2024. A virtual Wildfire & Disaster Insurance Town Hall will be held on April 4: 2024 at 5:30 p.m. hosted by Assemblymember Jacqui Irwin, California Insurance Commissioner Ricardo Lara, and the Las Virgenes-Malibu City of Governments (COG). The registration link is located at www.wlv.org.
Mr. de Geus reported that sidewalk construction on Lindero Canyon Road is progressing as weather allows and highlighted a paint spill on Lindero Canyon Road showing how quickly it was cleaned with no asphalt damage.
COUNCIL COMMENTS: None
MONTHLY DEPARTMENTAL REPORTS:
Sheriff's Department Report
Deputy Brian Knott presented the Sheriff Department's report for the month of February 2024 including crime statistics. He reported that Deputy Blanco continues to cite speeders in the community and the Reckless Driving Reporting Program with teen counseling is working.
Fire Department Report
No verbal report provided.
Library Report
Julie Frieze, Manager of the Westlake Village Daniel K. Ludwig Library, presented the Library's report for the month of February 2024 covering traffic, circulation, programs, and reference requests.
Chamber of Commerce Quarterly Report
Josh Gray, Director of Government Affairs and Tourism, highlighted recent and upcoming events of the Greater Conejo Chamber of Commerce. Information for events and the nomination forms are located at www.conejochamber.org.
CITY COUNCIL COMMITTEE REPORTS: None
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City of Westlake Village March 27, 2024 4
PUBLIC HEARINGS:
CONDITIONAL USE PERMIT NO. 18-013 MODIFICATION NO. 2; RESOLUTION NO. 2336-24
Mayor Pro Tem Honig opened the Public Hearing. Planning Director Asp presented a request to authorize the continued operation of an escape rooms entertainment facility located at 31139 Via Colinas, Suite 210. Ms. Asp reported the facility operates Monday through Thursday 5:00 p.m. to 10:00 p.m., Fridays 5:00 p.m. to midnight Saturday's noon to midnight, and Sunday's noon to 10:00 p.m. The facility has 10 employees and the maximum number of patrons at any given time is 45. Peak hours for parking demand are in the evenings. There are 257 parking spaces that serve the Lindero Oaks commercial center with sufficient parking to meet the proposed demand during the anticipated peak use hours.
Staff recommended a 10-year extension of the permit term. The permit shall expire on March 27, 2034.
On March 6, 2024, the Land Use Committee (Davis/Pearl) reviewed the Conditional Use Permit (CUP) time extension request and recommended that the request move forward to a Public Hearing.
Applicant David Coffey, on behalf of 101 Escape Rooms addressed the City Council.
Mayor Pro Tem Honig closed the Public Hearing.
Councilmember Halpern moved that the City Council adopt Resolution No. 2336-24, determining Conditional Use Permit No. 18-013 Modification No. 2 is exempt from CEQA and authorize the continued operation of an escape rooms entertainment facility located at 31139 Via Colinas, Suite 210. Councilmember Pearl seconded the motion.
YES: Councilmembers Pearl, Halpern, McSweeney, and Mayor Pro Tem Honig
NO: None
ABSENT: Mayor Davis
ABSTAIN: None
Mayor Pro Tem Honig declared the motion passed 4-Yes, 0-No and 1 Absent (Mayor Davis)
RESOLUTION NO. 2336-24 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WESTLAKE VILLAGE APPROVING CONDITIONAL USE PERMIT NO. 18-013, MODIFICATION NO. 2 RELATIVE TO THE CONTINUED OPERATION OF AN ESCAPE ROOMS ENTERTAINMENT FACILITY LOCATED AT 31139 VIA COLINAS, SUITE NO.
City Council Minutes
City of Westlake Village March 27, 2024 5
MONTHLY IN-HOUSE DEPARTMENTAL REPORTS:
Engineering Department Report
City Engineer Hughes provided an update on the ongoing Pickleball Courts construction stating two change orders have impacted the contingency budget (a dry utility conflict affecting the storm drain placement and additional removal and replacement of asphalt and concrete areas to improve drainage patterns and resilience of the new drive aisle). Weather has delayed pouring of cement for the City's sidewalk project. For stormwater improvements, the North Santa Monica Bay Watershed Area Steering Committee approved the Agoura Hills Stormwater Improvement Project Infrastructure Program.
Planning Department Report
Planning Director Asp provided the Planning Department Status Report stating the exterior building color guidelines will be presented to the Land Use Committee in April and the Building and Safety Services Evaluation to the Administrative Committee in April or May 2024.
3. Cultural Recreation Report
Community Services Coordinator Roush reported City staff visited White Oak Elementary classrooms for the City to Schools Program to teach students about local government. The Program concludes with a City Hall Field trip in April and City Council meeting visit in May. Ms. Roush also highlighted upcoming Earth Day Spring events and summer concerts planned.
CONSENT CALENDAR:
Councilmember Halpern moved to approve the Consent Calendar. Councilmember McSweeney seconded the motion.
YES: Councilmembers Pearl, Halpern, McSweeney, and Mayor Pro Tem Honig
NO: None
ABSENT: Mayor Davis
ABSTAIN: None
Mayor Pro Tem Honig declared the motion passed 4-Yes, 0-No and 1 Absent (Mayor Davis) APPROVAL OF WARRANTS: Warrants effective March 15, 2024 in the amount of $494,823.42
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CONSENT CALENDAR (continued):
GENERAL BUSINESS:
1. LANDSCAPE IRRIGATION CONTROLLER UPGRADE PROJECT - YEAR 4 -
APPROVAL OF CONTRACTS, AMENDMENTS AND CEQA EXEMPTION
DETERMINATION - City Council made a CEQA Exemption determination for the landscape irrigation controller upgrade project; approved Amendment No. 1 to the Irrigation Controller Purchase Agreement with SiteOne Landscape Supply in the amount of $175,997.26; approved Amendment No. 1 to the Professional Services Agreement with Arroyo Irrigation in the amount of $70,750.83; approved an Irrigation Flow Sensor Purchase Agreement with Brightview Landscape Services in the amount of $16,635.20; and authorized the Mayor to sign and execute the contracts on behalf of the City.
OLD BUSINESS: None
NEW BUSINESS:
1. FISCAL YEAR 2024-2025 ASSESSMENTS FOR LIGHTING AND LANDSCAPE ASSESSMENT DISTRICTS: RESOLUTION NOS. 2337-24 THROUGH 2342-24 City Engineer Hughes presented the proposed Fiscal Year (FY) 2024-25 assessments for Lighting Maintenance Assessment District No. 1, Landscape Maintenance Assessment District No. 1, and Westlake Spectrum Local Landscape Assessment District No. 15. Ms. Hughes stated the City Council must annually review and levy assessments against all assessable parcels within the three districts for installation, operation and maintenance of certain street landscaping and street lighting improvements and provided background on each assessment district.
The FY 2024-25 budget has a 34 percent increase over the current FY 2023-24 budget, due to increased utility rates and three locations where flashing beacons and/or lighting crosswalks have been installed for enhancement of pedestrian safety at non-signalized crosswalks. The current level of funding is insufficient to keep up with the escalating operational costs, however the proposed FY 2024-25 assessments will remain unchanged from FY 2023-2 since they cannot be increased without performing a required Proposition 218 voter ballot process for approval. The Administrative Committee will discuss alternatives to increasing the lighting district revenues and consider a Proposition 218 process in the future.
City Council Minutes
City of Westlake Village March 27, 2024
NEW BUSINESS (continued):
Councilmember Pearl moved that City Council Adopt Resolution Nos. 2337-24 hrough 2342-24 and set a Public Hearing of public protests of the Districts to b eld at the May 8. 2024 City Council meeting and that staff be directed to give notic of the Public Hearing. Councilmember Halpern seconded the motion.
YES: Councilmembers Pearl, Halpern, McSweeney, and Mayor Pro Tem Honig
NO: None
ABSENT: Mayor Davis
ABSTAIN: None
Mayor Pro Tem Honig declared the motion passed 4-Yes, 0-No and 1 Absent (Mayor Davis)
RESOLUTION NO. 2337-24 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
WESTLAKE VILLAGE INITIATING PROCEEDINGS FOR THE LEVY AND COLLECTION
OF ASSESSMENTS WITHIN CITY OF WESTLAKE VILLAGE LANDSCAPE MAINTENANCE ASSESSMENT DISTRICT NO. 1 FOR FISCAL YEAR 2024-25,
ORDERING THE PREPARATION OF AN ENGINEER'S REPORT AND APPROVING SUCH REPORT PURSUANT TO THE PROVISIONS OF PART 2 OF DIVISION 15 OF THE
STREETS AND HIGHWAYS CODE
RESOLUTION NO. 2338-24 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
WESTLAKE VILLAGE DECLARING ITS INTENTION TO LEVY AND COLLECT
ASSESSMENTS WITHIN WESTLAKE VILLAGE LANDSCAPE MAINTENANCE ASSESSMENT DISTRICT NO. 1 FOR FISCAL YEAR 2024-25 PURSUANT TO THE PROVISIONS OF PART 2 OF DIVISION 15 OF THE STREETS AND HIGHWAYS CODE
AND APPOINTING A TIME AND PLACE FOR HEARING PROTESTS
RESOLUTION NO. 2339-24 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
WESTLAKE VILLAGE INITIATING PROCEEDINGS FOR THE LEVY AND COLLECTION
OF ASSESSMENTS WITHIN CITY OF WESTLAKE VILLAGE LIGHTING MAINTENANCE
PREPARATION OF AN ENGINEER'S REPORT AND APPROVING SUCH REPORT LE PROVISONS OF PART OF SON OF THESE D
HIGHWAYS CODE
RESOLUTION NO. 2340-24 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
WESTLAKE VILLAGE DECLARING ITS INTENTION TO LEVY AND COLLECT WITHIN
CITY OF WESTLAKE VILLAGE LIGHTING MAINTENANCE ASSESSMENT DISTRICT NO. 1 FOR FISCAL YEAR 2024-25 PURSUANT TO THE PROVISIONS OF PART 2 OF DIVISION 15 OF THE STREETS AND HIGHWAYS CODE AND APPOINTING A TIME AND
PLACE FOR HEARING PROTESTS
City Council Minutes
City of Westlake Village March 27, 2024 8
NEW BUSINESS (continued):
RESOLUTION NO. 2341-24 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
WESTLAKE VILLAGE INITIATING PROCEEDINGS FOR THE LEVY AND COLLECTION
OF ASSESSMENTS WITHIN WESTLAKE SPECTRUM LOCAL LANDSCAPE ASSESSMENT DISTRICT NO. 15 FOR FISCAL YEAR 2024-25, ORDERING THE
PREPARATION OF AN ENGINEER'S REPORT AND APPROVING SUCH REPORT PURSUANT TO THE PROVISIONS OF PART 2 OF DIVISION 15 OF THE STREETS AND
HIGHWAYS CODE
RESOLUTION NO. 2342-24 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
WESTLAKE VILLAGE DECLARING ITS INTENTION TO LEVY AND COLLECT
ASSESSMENTS WITHIN WESTLAKE SPECTRUM LOCAL LANDSCAPE ASSESSMENT DISTRICT NO. 15 FOR FISCAL YEAR 2024-25 PURSUANT TO THE PROVISIONS OF PART 2 OF DIVISION 15 OF THE STREETS AND HIGHWAYS CODE AND APPOINTING
A TIME AND PLACE FOR HEARING PROTESTS
ADJOURNMENT:
Mayor Pro Tem Honig announced the next City Council meeting will be held on April 10, 2024 with a 4:30 p.m. Study Session and 6:30 p.m. Regular Session.
The meeting adjourned at 7:40 p.m.
Attest:
Antorette oman
Antoinette Mann, City Clerk
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