NED E DAVIS KELLY HONIG SUSAN McSWEENEY BRAD HALPERN RAY PEARL Mayor Mayor Pro Tem Councilmember Councilmember Councilmember
REGULAR MEETING MINUTES
April 24, 2024
CALL TO ORDER:
This regular meeting of the Westlake Village City Council was called to order by Mayor Davis on Wednesday, April 24, 2024 at 6:32 p.m., at 31200 Oak Crest Drive, Westlake Village.
PLEDGE OF ALLEGIANCE:
Mayor Davis led the Pledge of Allegiance.
ROLL CALL:
PRESENT: Councilmembers Pearl, Halpern, Mayor Pro Tem Honig, and Mayor Davis
ABSENT: Councilmember McSweeney
Also Present: City Manager de Geus, City Attorney Boga, Assistant City Manager Wilson, City Clerk Mann, Planning Director Asp, City Engineer Hughes, City Landscape Architecture Withers, Senior Administrative Analyst Mott, Community Services Coordinator Roush, and Deputy City Clerk Kramer.
APPROVAL OF AGENDA
Councilmember Halpern moved to approve the Agenda as presented. Councilmember Pearl seconded the motion.
YES: Councilmembers Pearl, Halpern, Mayor Pro Tem Honig, and Mayor Davis
NO: None
ABSENT: Councilmember McSweeney
ABSTAIN: None
Mayor Davis declared the motion passed 4-Yes; 0-No; 1-Absent (Councilmember McSweeney).
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APPROVAL OF MINUTES:
Mayor Pro Tem Honig moved to approve the April 10, 2024 City Council Study Session and City Council Regular Meeting minutes as presented. Councilmember Pearl seconded the motion.
YES: Councilmembers Pearl, Halpern, Mayor Pro Tem Honig, and Mayor Davis
NO: None
ABSENT: Councilmember McSweeney
ABSTAIN: None
Mayor Davis declared the motion passed 4-Yes; 0-No; 1-Absent (Councilmember McSweeney).
SPECIAL PRESENTATIONS/CEREMONIAL MATTERS:
Presentation - Las Virgenes Municipal Water District "Water Supply and the Future of Water"
Las Virgenes Municipal Water District (LVMWD) Board of Director Leonard Polan (Division 4 Director, Board Vice President) and Mike McNutt, Public Affairs and Communications Manager made a presentation titled "Water Supply and the Future of Water" providing an update on water supply conditions and LVMWD initiative for a more resilient water future.
PUBLIC COMMENTS:
Stephanie Jamison
COUNCIL RESPONSE:
Mayor Pro Tem Honig inquired about the clean trash truck at Earth Day. Ms. Jamison reported the trash truck services Westlake Village. Mayor Davis inquired what powers the trash truck. Ms. Jamison reported the trash truck is a compressed natural gas (CNG) truck.
STAFF COMMENTS:
City Manager de Geus reported Los Angeles County Sheriff's Department (LASD) responded to three burgiaries in Westlake Village this month, discussed burglary prevention tips and response strategies including residents reporting suspicious activity to LASD, and encouraged residents to take steps to protect their homes. He announced the Sheriff's Department is hosting a Townhall Meeting for Homeowner Association Board Members on May 15 at 6:00 pm in the Council Chambers.
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STAFF COMMENTS (continued):
Mr. de Geus reported White Oak Elementary 4'h graders participated in a City to Schools field trip to City Hall. Students conducted a mock City Council meeting and concluded with a class pledge to use pedestrian safety tips learned to "Stay Alert, Don't Get Hurt".
The Community Emergency Response Team •(CERT) participated in a lost child/reunification training and learned information and skills needed to respond during a lost child event or disaster.
Mr. de Geus gave an update on the City's beautification projects including installation of flagstone fronting West Park Condos as part of the Sidewalk Project, Lindero Canyon Road monument sign repair work, and mentioned the Berniece Bennett Park basketball court is closed for resurfacing this week.
City Manager de Geus reported that the Las Virgenes-Malibu City of Governments (LVMCOG) met last week followed by a tour and update on the Annenberg Wildlife Crossing under construction on Highway 101 in Agoura Hills. The LVMCOG met again on April 22, 2024 for a special meeting with Supervisor Lindsey Horvath to discuss the region's response to homelessness.
In conclusion, Mr. de Geus highlighted agenda topics for the upcoming April Council Committee meetings and May 8, 2024 City Council Study Session and Regular Session.
COUNCIL COMMENTS:
Mayor Davis commented on attending the LVMCOG meeting and tour of the Wildlife Crossing. Mayor Pro Tem Honig noted the number of wildlife bridges built in the United States and abroad. Councilmember Pearl commented on the LVMCOG meeting related to homelessness.
Councilmember Halpern reminded residents to be alert and to avoid scam calls and emails.
MONTHLY DEPARTMENTAL REPORTS:
Sheriff's Department Report
Deputy Brian Knott presented the Sheriff Department's report for the month of March 2024 including crime statistics. He provided home security suggestions to deter residential burglaries and encouraged residents to register for the new Sheriff's Department crime-solving assistance "Camera Registry Program" to assist the Sheriffs if crime occurs in their neighborhood.
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MONTHLY DEPARTMENTAL REPORTS (continued):
2. Fire Department Report
Assistant Fire Chief Drew Smith presented the Fire Department report for the month of March 2024 including the number of fires, medical response calls, and rescue activities conducted. He stated brush clearance property inspections will beain ir May.
Library Report
the Library apor for the metake are 2024 Leing tria, created, programs, and reference requests
CITY COUNCIL COMMITTEE REPORTS: None
PUBLIC HEARINGS: None
MONTHLY IN-HOUSE DEPARTMENTAL REPORTS:
Engineering Department Report
City Engineer Hughes highlighted items from the monthly Engineering report including an update on the Community Park pickleball courts construction stating courts will be open for use this summer, both Lindero Canyon Road sidewalk improvement segments are nearing completion with concrete fencing and landscaping coming in May, staff engaged with First Neighborhood residents and presented the updated Lindero Canyon Road sidewalk design concepts at the homeowners association April meeting, and announced the next North Santa Monica Bay State of the Watershed Event is on April 25th from 1-4 pm in Malibu.
Planning Department Report
Planning Director Asp provided the Planning Department Status Report stating that there has been a recent increase in Zone Clearance permit applications, and that Los Angeles County Building and Safety has transferred the City of Westlake Village to the County's new permitting system on April 1, 2024 and their office will now be open five days a week to serve residents.
CULTURAL RECREATION REPORT
Community Services Coordinator Roush reported White Oak Elementary 4th graders participated in a field trip to City Hall for the City to Schools program. The program concludes in May with a Council meeting visit with students at the dais alongside City Councilmembers and conducting a portion of the meeting.
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MONTHLY IN-HOUSE DEPARTMENTAL REPORTS (continued):
Ms. Roush reported the Earth Day Festival event was held at the Community Park on Saturday, April 20, 2024, was well-attended, and thanked all the participants.
Winners of the White Oak Earth Day Art Contest, themed "Planet vs. Plastic", were announced. Each of the four winners will receive an art kit and prize bag and their art will be displayed in the City Hall lobby.
Ms. Roush concluded by highlighting upcoming Spring and Summer Events.
CONSENT CALENDAR
Councilmember Halpern moved to approve the Consent Calendar. Councilmember Pearl seconded the motion.
YES: Councilmembers Pearl, Halpern, Mayor Pro Tem Honig, and Mayor Davis
NO: None
ABSENT: Councilmember McSweeney
ABSTAIN: None
Mayor Davis declared the motion passed 4-Yes; 0-No; 1-Absent (Councilmember McSweeney).
APPROVAL OF WARRANTS: Warrants effective April 15, 2024 in the amount of $15,555,464.75
GENERAL BUSINESS:
AMENDMENT NO. 3 TO THE PROFESSIONAL SERVICES AGREEMENT
WITH WILLDAN ENGINEERING FOR CONTINUED ENGINEERING
SERVICES FOR THE CITY - City Council approved Amendment No. 3 to the Professional Services Agreement with Willdan Engineering, for a two-year extension expiring June 30, 2026 and a revised annual retainer and fee schedule and authorized the City Manager to execute the amendment on behalf of the City.
2. AGREEMENT WITH FINALSITE (FORMERLY BLACKBOARD
CONNECT) FOR ALERT AND WARNING NOTIFICATION SYSTEMS -City Council approved a Professional Services Agreement with Finalsite for alert and warning notification systems and authorized the Mayor to sign and execute the agreement on behalf of the City
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CONSENT CALENDAR (continued):
APPROVAL OF AMENDMENT NO. 1 WITH MUNICIPAL RESOURCES
GROUP FOR EMERGENCY OPERATIONS PLAN SERVICES AND
TRAININGS - City Council approved Amendment Number 1 to the Professional Services Agreement with Municipal Resource Group for Emergency Operations Plan services and authorized the Mayor to sign and execute the amendment on behalf of the City.
4. AMENDMENT NO. 2 TO THE PROFESSIONAL SERVICES AGREEMENT
WITH SABERDOME (DBA LANSPEED) FOR INFORMATION
TECHNOLOGY SERVICES AND SUPPORT - City Council approved Amendment No. 2 to the Professional Services Agreement with SaberDome Corporation, doing business as Lanspeed, to provide information technology services and authorized the Mayor to sign and execute the agreement on behalf of the City.
CULTURAL RECREATION ADVISORY BOARD APPOINTMENTS - City
Council appointed Finleigh Williams and Daniel Torres as Student Members with the term ending December 31, 2025 to the Cultural Recreation Advisory Board.
OLD BUSINESS:
DRAFT WESTLAKE VILLAGE STREET MEDIAN LANDSCAPE
TRANSFORMATION PLAN
City Landscape Architecture Withers introduced the draft plan for the short and long- term planning strategies for replacing existing turf in the City's landscaped street medians with low water use plantings while protecting the City's urban tree forest to meet California's ban on nonfunctional turf. The plan includes an approach to future tree planting and the options available for protecting the higher water using trees as the City transitions to more drought tolerant, sustainable appropriate plantings.
City Manager de Geus presented the next steps for the plan and project.
City Council discussion included whether lanes will be closed when the maintenance is done, what a demonstration project will encompass, and changes to potential median maintenance costs. The City Council provided input on the plan, indicating support for the approach and the plan overall.
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City of Westlake Village April 24, 2024
OLD BUSINESS (continued):
2. CONSIDERATION OF AWARD OF CONTRACT FOR ANNUAL STREET RESURFACING FOR FISCAL YEAR 2023-24
City Engineer Hughes provided an overview of the public bidding for the Annual Street Resurfacing for Fiscal Year (FY) 2023-24, a pavement rehabilitation program designed to repair the useful life of the City's public streets.
Ms. Hughes reviewed this year's program highlighting streets selected for repair and discussed current conditions, preservation slurry seals, street overlays, and related costs of rehabilitation postponement.
City Engineer Hughes reported the City bid the project twice with rejecting all bids received on the March 12, 2024 bid opening. All bids exceeded the engineer's $1,525,350 estimate. The project was restructured with a base bid and three additive alternatives, re-advertised on March 26, 2024, and opened on April 11, 2024, with the engineer's construction cost estimate of $1,786,400. The low bidder was J&H Engineering, a local contractor based in Camarillo that is fully qualified to perform the proposed scope of work. J&H Engineering was recommended for award of contract for the Annual Street Resurfacing FY 2023-24 project, in the amount of $1,789,411.30. Ms. Hughes stated the Annual Street Improvement Project is budgeted at $1,300,000 (FY 2023-24); $852, 124 of the street work funding is from restricted revenue sources. This project, as programmed at full build to include the base bid and all additive alternates, is over budget and will require a budget adjustment of $769,412 to move forward to construction.
City Council discussion included more accurate budget projections in the future as construction costs continue to rise, and that saving money now can result in more expense costs in the future.
Councilmember Halpern moved that the City Council approve a $769,412 budget amendment for the Annual Street Improvement Program; award a construction contract for the Annual Street Resurfacing Project for the Fiscal Year 2023-24 to J&H Engineering General Contractors Inc. in the amount of $1,789,411.30; authorize the City Manager to approve change orders up to the contingency amoun and authorize the Mavor to sian and execute the construction contract on behalf o the City. Mayor Pro Tem Honig seconded the motion.
YES: Councilmember Halpern, Mayor Pro Tem Honig and Mayor Davis
NO: Councilmember Pearl
ABSENT: Councilmember McSweeney
ABSTAIN: None
Mayor Davis declared the motion passed 3-Yes; 1-No; 1-Absent (Councilmember McSweeney).
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NEW BUSINESS: None
ADJOURNMENT:
Mayor Davis announced the next City Council meeting will be held on May 8, 2024 with a Study Session at 4:30 p.m. and Regular Session at 6:30 p.m.
The meeting adjourned at 8:47 p.m.
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Ned'E Davis, Mayor
Attest:
Carol Krame
Carol Kramer, Deputy City Clerk
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