NED E DAVIS KELLY HONIG SUSAN MSWEENEY BRAD HALPERN RAY PEARL Mayor Mayor Pro Tem Councilmember Councilmember Councilmember
REGULAR MEETING MINUTES
MAY 22, 2024
CALL TO ORDER:
This regular meeting of the Westlake Village City Council was called to order by Mayor Davis on Wednesday, May 22, 2024 at 6:32 p.m., at 31200 Oak Crest Drive, Westlake Village.
PLEDGE OF ALLEGIANCE:
Mayor Davis led the Pledge of Allegiance.
ROLL CALL:
PRESENT: Councilmembers Pearl, Halpern, McSweeney, Mayor Pro Tem Honig, and Mayor Davis
ABSENT: None
Also Present: City Manager de Geus, City Attorney Boga, Assistant City Manager Wilson, City Clerk Mann, Planning Director Asp, City Engineer Hughes, Senior Planner Sinkula, Assistant to the City Manager Mott, and Community Services Coordinator Roush.
APPROVAL OF AGENDA:
Councilmember Halpern moved to approve the Agenda as presented. Councilmember McSweeney seconded the motion.
YES: Councilmembers Pearl, Halpern, McSweeney, Mayor Pro Tem Honig, and Mayor Davis
NO: None
ABSENT: None
ABSTAIN: None
Mayor Davis declared the motion passed 5-0.
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City of Westlake Village May 22, 2024 2
APPROVAL OF MINUTES:
Mayor Pro Tem Honig moved to approve the Minutes of May 8, 2024 City Council Study Session Meeting, May 8, 2024 Regular Session Meeting, and May 9, 2024 City Council Closed Session Meeting as presented. Councilmember McSweeney seconded the motion YES: Councilmembers Pearl, Halpern, McSweeney, Mayor Pro Tem Honig, and Mayor Davis
NO: None
ABSENT: None
ABSTAIN: None
Mayor Davis declared the motion passed 5-0.
SPECIAL PRESENTATIONS/CEREMONIAL MATTERS: None
PUBLIC COMMENTS: None
COUNCIL RESPONSE: None
STAFF COMMENTS:
City Manager de Geus reported the Lost Hill's Sheriff Station held a Public Safety Symposium on May 15, 2024 for Westlake Village Homeowner Association Board Members. Topics discussed included crime statistics, burglary prevention, Flock cameras, camera integration, emergency preparedness, and volunteer opportunities.
Mr. de Geus reported multiple snake sightings at the Community Park and the Civic Center and noted that warning signage has been added to both locations. Residents should contact Los Angeles County Animal Control when snakes are seen.
City Manager de Geus announced the Memorial Day Ceremony at Pierce Brother's Valley Oaks Memorial Park will start at 10:30 am. and the event is free. He reminded residents that City Hall and the Library will be closed on Memorial Day and trash collection service adjusted due to the holiday.
Mr. de Geus stated the new sidewalks will be opening soon, the Summer Entertainment Series begins on May 31 with a T.G.I.F. Concert in the Courtyard, and the first Saturday Concert in the Park will be on June gth at Berniece Bennett Park. Residents were encouraged to attend. View event details at www.wlv.org/events.
City Manager de Geus concluded with highlighted topics of upcoming Council Committee and City Council meetings.
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City of Westlake Village May 22, 2024 3
COUNCIL COMMENTS:
Mayor Davis commented on the new sidewalks and pedestrian safety.
MONTHLY DEPARTMENTAL REPORTS:
Sheriff's Department Report
Deputy Brian Knott presented the Sheriff Department's report for the month of April 2024 including crime statistics. He reported the Sheriff's Annual Open House will be held on June 1, 2024 from 9 am - 1 pm and invited the public to attend
2. Fire Department Report
No verbal report; written report as it appeared in the agenda packet.
Library Report
Julie Frieze, Manager of the Westlake Village Daniel K. Ludwig Library, presented the Library's report for the month of April 2024 covering traffic, circulation, programs, and reference requests.
CITY COUNCIL COMMITTEE REPORTS: None
Reports on City Council Committee meetings held.
PUBLIC HEARINGS:
PUBLIC HEARING FOR PLANNED DEVELOPMENT PERMIT NO. 24-001; RESOLUTION NO. 2350-24
Mayor Davis opened the Public Hearing. Senior Planner Sinkula presented a Planned Development Permit (PDP) request to authorize an interior and exterior remodel and the construction of a new 1,062 square foot addition of habitable space to an existing single-family residence located at 32037 Kingspark Court. The applicant is proposing to convert 231 square feet of an existing covered porch to habitable space on the first floor, to construct a 252 square foot addition of habitable space to the first floor, and to construct a 579 square foot addition of habitable space to the second floor. The project also includes the installation of a new 53 square foot covered porch, a new 247 square foot loggia, and a new 197 square foot trellis, the demolition of the existing pool, the relocation of pool equipment, and the installation of a new pool and spa, fire pit, outdoor barbeque, hardscaping, and fencing. Ms.
Sinkula discussed the proposed contemporary architecture stye and updated design of the residence exterior.
On April 22, 2024, the Land Use Committee (Davis/Pearl) reviewed the PDP request and recommended that the request move forward to a public hearing.
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City of Westlake Village May 22, 2024 4
PUBLIC HEARINGS (continued):
Applicant Monica Casa addressed the City Council.
Mayor Davis closed the Public Hearing
Councilmember Pearl moved that the City Council adopt Resolution No. 2350-24, determining Planned Development Permit No. 24-001 is exempt from CEQA and authorizing an interior and exterior remodel and the construction of a new 1,062 square feet addition of habitable space to an existing single-family residence located at 32037 Kingspark Court. Councilmember McSweeney seconded the motion.
YES: Councilmembers Pearl, Halpern, McSweeney, Mayor Pro Tem Honig, and Mayor Davis
NO: None
ABSENT: None
ABSTAIN: None
Mayor Davis declared the motion passed 5-0.
RESOLUTION NO. 2350-24: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WESTLAKE VILLAGE APPROVING PLANNED DEVELOPMENT PERMIT NO. 24-001, AUTHORIZING THE CONSTRUCTION OF A NEW 1,062 SQ. FT. ADDITION OF
HABITABLE SPACE AND AN INTERIOR AND EXTERIOR REMODEL OF AN EXISTING 2,516 SQ. FT. TWO-STORY SINGLE-FAMILY RESIDENCE LOCATED AT 32037
KINGSPARK COURT
MONTHLY IN-HOUSE DEPARTMENTAL REPORTS:
Engineering Department Report
City Engineer Hughes highlighted items from the monthly Engineering report stating the new sidewalks on Lindero Canyon Road will be opening soon, $1.3 million has been approved by Measure M for the Lindero Canyon Road street maintenance project, the semi-annual National Pollution Discharge Elimination System (NPDES) report is in progress, and the State of the Watershed was held on April 25, 2024 in which Senator Ben Allen attended.
Planning Department Report
Planning Director Asp provided the Planning Department Status Report stating that on July 1, 2024, Solid Waste Commercial and Industrial Rates will increase 5% per the franchise agreement. Ms. Asp noted that Waste Management offers waste assessment services for customers to ensure the pickup schedule is accurate for their business needs. Staff and Waste Management conducted business site visits reviewing organic waste and compliance. The Administrative Committee received City Council Minutes
City of Westlake Village May 22, 2024 5
MONTHLY IN-HOUSE DEPARTMENTAL REPORTS (continued):
an oral report on the Building and Safety Evaluation conducted by m6 which will be presented to the City Council at a future meeting date. The Land Use Committee will receive an update on outdoor paint colors at their June 5, 2024 meeting.
Cultural Recreation Report
Community Services Coordinator Roush reported the City to Schools program concluded on May 8, 2024 when student councilmembers joined the City Council on the dais and helped conduct the first portion of the meeting. Ms. Roush provided information on the City's upcoming May and June summer events and invited residents to join in the fun.
CONSENT CALENDAR:
Councilmember Halpern moved to approve the Consent Calendar. Councilmember McSweeney seconded the motion.
YES: Councilmembers Pearl, Halpern, McSweeney, Mayor Pro Tem Honig, and Mayor Davis
NO: None
ABSENT: None
ABSTAIN: None
Mayor Davis declared the motion passed 5-0.
APPROVAL OF WARRANTS: Warrants effective May 15, 2024 in the amount of $492,643.88
TREASURERS QUARTERLY REPORT: City Council received and filed the CalPERS Report dated March 31, 2024; Stifel Report dated April 9, 2024 GENERAL BUSINESS:
1. CONDUCTING THE NOVEMBER 5, 2024 GENERAL MUNICIPAL ELECTION FOR TWO COUNCILMEMBER POSITIONS; RESOLUTION NOS. 2351-24 and 2352-24 - City Council adopted Resolution No. 2351-24 to call for the holding of a General Municipal Election on Tuesday, November 5, 2024, for the election of certain officers as required by the provisions of the laws of the State of California relating to general law cities; and adopted Resolution No. 2352-24 to request that the Board of Supervisors of the County of Los Angeles consolidate a General Municipal Election to be held on Tuesday, November 5, 2024, with the Statewide General Election to be held on that date.
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City of Westlake Village May 22, 2024 6
CONSENT CALENDAR (continued):
RESOLUTION NO. 2351-24: A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF WESTLAKE VILLAGE, CALIFORNIA, CALLING FOR THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 5, 2024,
FOR THE ELECTION OF CERTAIN OFFICERS AS REQUIRED BY THE PROVISIONS
OF THE LAWS OF THE STATE OF CALIFORNIA RELATING TO GENERAL LAW CITIES
RESOLUTION NO. 2352-24: A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF WESTLAKE VILLAGE, CALIFORNIA, REQUESTING THE BOARD OF
SUPERVISORS OF THE COUNTY OF LOS ANGELES TO CONSOLIDATE A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 5, 2024, ANELO ON THE DATE
WITH THE STATEWIDE GENERAL ELECTION TO BE HELD ON THE DATE PURSUANT TO SECTION 10403 OF THE ELECTIONS CODE
OLD BUSINESS:
THREE SPRINGS PARK SHADE STRUCTURE PROJECT - APPROVAL OF
PURCHASE AGREEMENT AWARD, INSTALLATION AGREEMENT AWARD,
AND CEQA EXEMPTION DETERMINATION
City Engineer Hughes requested City Council approval of the Purchase Agreement with Landscape Structures, Inc. (LSI) in the amount of $21,349.49; approval of an Installation Agreement with Evergreen Environment, Inc. (Evergreen) in the amount of $8,500.00; and approval of project management and inspection fees with Willdan Engineering in the amount of $2,500 for procurement and installation of a shade structure at Three Springs Park.
Ms. Hughes stated that the project was identified by City Council at the February 28, 2024 City Council meeting. A similar structure to the one approved for Canyon Oaks Park was desired for the playground equipment at Three Springs Park.
Ms. Hughes discussed the shade structure design concept, noted that the cost for the Three Springs Park shade structure is within the allocated budget and that no additional appropriation is needed.
Councilmember Halpern moved that the City Council approve a CEQA Notice of Exemption filing for the Shade Structure at Three Springs Park Project; approve a Purchase Agreement with Landscape Structures, Inc. in the amount of $21,349.49; approve an Installation Agreement with Evergreen Environment, Inc. in the amount of $8,500.00; approve project management and inspection fees with Willdan City Council Minutes
City of Westlake Village May 22, 2024
OLD BUSINESS (continued):
Engineering in the amount of $2,500 and authorize the Mayor to sign and execute the agreements on behalf of the City. Councilmember McSweeney seconded the motion.
YES: Councilmembers Pearl, Halpern, McSweeney, Mayor Pro Tem Honig, and Mayor Davis
NO: None
ABSENT: None
ABSTAIN: None
Mayor Davis declared the motion passed 5-0.
2. COMMUNITY PARK PICKLEBALL COURTS PROJECT UPDATE AND
REQUEST FOR INCREASE IN CONSTRUCTION CONTINGENCY
City Engineer Hughes provided an update on the Pickle Ball Courts project and requested that City Council appropriate $83,589 to the Community Pickleball Courts project, authorize the City Manager to approve additional construction change orders up to $75,139 for the completion of the project, and approve RRM contract Amendment No. 4 to add $8,450 for landscape architectural and civil engineering support.
Providing background, Ms. Hughes discussed the first phase of construction, the change orders that impacted the construction contingency budget, and the new pending change orders requiring additional funding to complete the project as modified. She reviewed the related change order items including the court slab's increased structural reinforcement, fence post foundations' increased diameter and depth, required hand-dig fence post foundations, interior fencing and gates addition, and mesh wind screen installation. Additionally, Ms. Hughes explained the additional costs for continued consulting services for project management, construction phase design support, and construction management and inspection. She noted the challenges with the conflicting utilities, unforeseen conditions, and weather delays that extended the overall project schedule from four and a half months to almost eight months with an expected completion date at the end of July 2024.
City Engineer Hughes provided a comparison between the original sport court design and benefits of the installation of a post-tension slab and summarized the project costs. City Council direction was requested as to whether the additional investment in this type of court should be further considered.
City Council discussion included whether there were any areas in the project that would be cut back to free up funds, post-tension slabs and the curing time, frustration with the multiple project adjustments, utilizing another funding source, City Council Minutes
City of Westlake Village May 22, 2024 8
OLD BUSINESS (continued):
recommendation to use the Neighborhood Beautification Grants as a funding source, using this project to learn and how to do better next time, courts and mesh screen life span, and recommending the mesh screen that everyone else uses.
Councilmember Pearl moved that the City Council appropriate $83,589 from the Neighborhood Beautification Grant Program to the Community Pickleball Courts project, authorize the City Manager to approve additional construction change orders up to $75,139 for the completion of the project, and approve RRM contract Amendment No. 4 to add $8,450 for landscape architectural and civil engineering support. Councilmember McSweeney seconded the motion.
YES: Councilmembers Pearl, Halpern, McSweeney, Mayor Pro Tem Honig, and Mayor Davis
NO: None
ABSENT: None
ABSTAIN: None
Mayor Davis declared the motion passed 5-0.
NEW BUSINESS:
CITY COUNCIL CHAMBERS AUDIO VISUAL AND TECHNOLOGY UPGRADES;
APPROVAL FOR REQUEST FOR PROPOSAL
City Clerk Mann requested City Council approval of the Request for Proposal (RFP) for the City Council Chambers Audio Visual (AV) and Technology Upgrades explaining that the City Council Chambers equipment is aged and in need of replacement. In addition to the City Council Chambers, AV equipment will be added to the Community Room as the overflow room for the City Council Chambers.
City Clerk Mann provided an overview of the project stating that the items addressed will include Sound Reinforcement Technology, Video Presentation System Technology, AV Control Systems, Television Production Systems (Broadcast), and American's Disability Act (ADA). She reviewed the project timeline and noted that the Fiscal Year (FY) 2023-24 budget includes $200,000 for this project and is anticipated to be adequate for the scope of services based on the preliminary budget analysis.
On April 29, 2024, the Council Chambers Upgrade project was presented to the Telecommunications/ Connectivity/IT Committee (Halpern/McSweeney) and received full support to move forward to City Council for approval.
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City of Westlake Village May 22, 2024
NEW BUSINESS (continued):
City Council discussion included new dais chairs, lighting at the dais, being able to select items and having the committee review before coming back to City Council.
Supplemental Packet: Updated contract attachment for RFP (posted online in Supplemental Packet) and provided to City Council.
Councilmember Pearl moved that the City Council approve the Request for Proposal for the City Council Chambers Audio Visual and Technology Enhancements.
Councilmember McSweeney seconded the motion.
YES: Councilmembers Pearl, McSweeney, Mayor Pro Tem Honig, and Mayor Davis
NO: Councilmember Halpern
ABSENT: None
ABSTAIN: None
Mayor Davis declared the motion passed 5-0.
ADJOURNMENT:
Mayor Davis made a Memorial Day announcement and stated the next City Council meeting will be held on June 12, 2024 at 6:30 p.m.
The meeting adjourned at 8:09 p.m.
haRd
Ned E Davis, Mayor
Attest:
Case kinne WESTLAKE
for Antoinette Mann, City Clerk
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CALIFORNIA