Minutes, regular meeting — Westlake Village City Council, June 26, 2024

NED E DAVIS KELLY HONIG SUSAN MSWEENEY BRAD HALPERN RAY PEARL Mayor Mayor Pro Tem Councilmember Councilmember Councilmember

REGULAR MEETING MINUTES
June 26, 2024
CALL TO ORDER:

This regular meeting of the Westlake Village City Council was called to order by Mayor Davis on Wednesday, June 26, 2024 at 6:34 p.m., at 31200 Oak Crest Drive, Westlake Village.

PLEDGE OF ALLEGIANCE:

Mayor Davis led the Pledge of Allegiance.

ROLL CALL:

PRESENT: Councilmembers Halpern, McSweeney, Mayor Pro Tem Honig, and Mayor Davis
ABSENT: Councilmember Pearl
Also Present: City Manager de Geus, City Attorney Boga, Assistant City Manager Wilson, City Clerk Mann, Planning Director Asp, City Engineer Hughes, Senior Planner Sinkula, Assistant to the City Manager Mott, Community Services Coordinator Roush, and Deputy City Clerk Kramer.

APPROVAL OF AGENDA:

Councilmember Halpern moved to approve the Agenda as presented. Councilmember McSweeney seconded the motion.

YES: Councilmembers Halpern, McSweeney, Mayor Pro Tem Honig, and Mayor Davis
NO: None
ABSENT: Councilmember Pearl
ABSTAIN: None
Mayor Davis declared the motion passed 4-Yes, O-No, 1 Absent (Councilmember Pearl) City Council Minutes
City of Westlake Village June 26, 2024 2
APPROVAL OF MINUTES:
presented. Councilmember Halpern seconded the motion.

Susan Stiles Guenther, Shirley Page, and Alice Diamond.

City Manager de Geus followed up on Public Comments reporting that staff has requested additional patrols and signage at the trail head across from Oak Forest Estates.

Supplemental Packet:

Email Public Comment: Susan Stiles (posted online in Supplemental Packet) COUNCIL RESPONSE: None
STAFF COMMENTS:

City Manager de Geus announced that the Firegrazer goats are removing vegetation in preparation for the fire season.

Mr. de Geus provided an update on the City's beautification projects including a new drinking fountain with water bottle refill station added at the Canyon Oaks Park, the Lindero Canyon Bridge bike path was cleaned and landscaped, and American Heritage Landscape crews weeded the area near the trail in front of Oak Forest Estates.

City Manager de Geus reported that the City of Westlake Village was added to the State Board of Forestry's Fire Risk Reduction Community List. The list is comprised of local agencies located in extremely high fire hazard severity zones that meet the best practices for local fire planning. When applying for Wildfire Prevention Grants, cities on the Fire Risk Reduction Community List will receive priority from Cal Fire. Being on the list is one of the Insurance Commissioner's "Safer from Wildfire" steps that may qualify residents for insurance discounts.

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City of Westlake Village June 26, 2024 3
STAFF COMMENTS (continued):

In conclusion, Mr. de Geus highlighted agenda topics for the upcoming July Council Committee meetings and July 10, 2024 City Council Regular Session.

COUNCIL COMMENTS:

Councilmember Halpern reported that Los Robles Hospital is seeking volunteers; call 805.370.4684 to inquire about volunteer opportunities.

MONTHLY DEPARTMENTAL REPORTS:

Sheriff's Department Report
Deputy Brian Knott presented the Sheriff Department's report for the month of May 2024 including crime statistics. He reported that a satety plan has been prepared for the July 4ih Fireworks show and noted that more attendees are expected than prior years.

Fire Department Report
Battalion Chief Jeff Harms presented the Fire Department report for the month of May 2024 including the number of fires, medical response calls, and rescue activities conducted. He reported on the June 14, 2024 line of duty fatality for Los Angeles County Firefighter Andrew Pontious from Fire Station 93 in Palmdale.

City Council expressed their condolences.

Library Report
Julie Frieze, Manager of the Westlake Village Daniel K. Ludwig Library, presented the Library's report for the month of May 2024 covering traffic, circulation, programs, and reference requests.

4. Chamber of Commerce Quarterly Oral Report
Josh Gray, Director of Government Affairs and Tourism, highlighted recent and upcoming events of the Greater Conejo Chamber of Commerce. Information for events and the nomination forms are located at www.conejochamber.org.

CITY COUNCIL COMMITTEE REPORTS: None
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City of Westlake Village June 26, 2024 4
PUBLIC HEARINGS:

CONDITIONAL USE PERMIT NO. 14-003; RESOLUTION NO. 2355-24 Mayor Davis opened the Public Hearing. Senior Planner Sinkula presented a Conditional Use Permit (CUP) request to approve the continued sale of alcohol for offsite consumption at Target located at 30740 Russell Ranch Road.

Providing background, Ms. Sinkula stated that CUP No. 14-003 that authorizes the sale of alcohol for offsite consumption at Target was approved by the City Council on April 9, 2014 for a permit term of ten years. The CUP was set to expire April 9, 2024, but the applicant applied to renew the CUP and requested a time extension of the permit term. The availability of alcoholic beverages for sale is common in large retail stores and supermarkets, which offer a broad range of groceries and other consumer goods. Staff are not aware of any issues related to the sale of alcohol at this site and recommended approval of the requested time extension of the CUP and a ten-year permit term with an expiration date of June 26, 2034.

On June 5, 2024, the Land Use Committee (Davis/Pearl) reviewed the CUP time extension request and recommended that the request move forward to a Public Hearing.

Applicant Beth Aboulafia on behalf of Target Corporation addressed the City Council.

Mayor Davis closed the Public Hearing.

Councilmember Halpern moved that the City Council adopt Resolution No. 2355-24, determining Modification No. 1 of Conditional Use Permit No. 14-003 is exempt from CEQA and authorizing the sale of alcohol for offsite consumption in conjunction with the operation of an existing Target located at 30740 Russell Ranch Road.

Councilmember McSweeney seconded the motion.

YES: Councilmembers Halpern, McSweeney, Mayor Pro Tem Honig, and Mayor Davis
NO: None
ABSENT: Councilmember Pearl
ABSTAIN: None
Mayor Davis declared the motion passed 4-Yes, 0-No, 1 Absent (Councilmember Pearl)
RESOLUTION NO. 2355-24: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WESTLAKE VILLAGE APPROVING MODIFICATION NO. 1 OF CONDITIONAL USE PERMIT NO. 14-003 TO AUTHORIZE THE CONTINUED SALE OF ALCOHOL FOR OFFSITE CONSUMPTION AT TARGET LOCATED AT 30740 RUSSELL RANCH ROAD City Council Minutes
City of Westlake Village June 26, 2024 5
PUBLIC HEARINGS (continued):

2. SIGN MODIFICATION PERMIT NO. 18-012, MODIFICATION NO. 1; RESOLUTION NO. 2356-24
Mayor Davis opened the Public Hearing. Senior Planner Sinkula presented a Sign Modification Permit - Modification No. 1 request to authorize revisions to the existing sign program for the County Line Shopping Center to ensure that all new and replacement signage is consistent with the design of the approved exterior remodel of the shopping center located at 4601 to 4711 Lakeview Canyon Road and 32111 Agoura Road.

Providing background, Ms. Sinkula stated on February 13, 2019, the City Council approved a sign program for the County Line Shopping Center. On March 22, 2023, the City Council approved Planned Development Permit (PDP) No. 22-001 to authorize the conversion of the existing movie theater to two new restaurant suites and one new retail suite, the installation of a new outdoor dining area, and an exterior remodel of the shopping center. To ensure that all new and replacement signage at the shopping center is consistent with the design of the approved exterior remodel, Condition of Approval No. 6 for the PDP requires the applicant to prepare a sign program for City Council consideration that is consistent with the requirements of Section 9.18.070 of the City's Municipal Code.

The applicant submitted a revised sign program to replace the existing sign program and allow for upgrades to the existing signage that are consistent with the design of the approved exterior remodel of the shopping center. The existing sign program colors will not complement the approved brown and beige color palette of the exterior remodel.

Ms. Sinkula reviewed the proposed revisions to the sign program including Tenant Cabinet Signs for the Freestanding Building, Tenant Blade Signs for the Inline Building, Monument Signs, Vinyl Window Graphics and Rear Door Signage, and Additional Provisions of the Modified Sign Program.

On June 5, 2024, the Land Use Committee (Davis/Pearl) expressed concern about allowing non-earthen tone colors on the lettering and logos for the monument sign and cabinet signage on the freestanding building because the freestanding building is highly visible from Lakeview Canyon Road and Agoura Road. Mayor Davis suggested that the modified sign program allow for non-earthen tone colors only on the Trademarked logos and all lettering on the tenant panel signs and cabinet signage on the freestanding building be required to be white. Councilmember Pearl was supportive of this compromise.

On June 5, 2024, the Land Use Committee (Davis/Pearl) reviewed the sign modification permit request and recommended that the request move forward to a Public Hearing if revised as discussed.

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City of Westlake Village June 26, 2024 6
PUBLIC HEARINGS (continued):

On June 13, 2024, the applicant submitted a revised sign program that was consistent with the direction received from the Committee.

Applicant Bruce Rokos on behalf of Marshall Gross addressed the City Council, which included a PowerPoint.

Mayor Davis closed the Public Hearing.

City Council discussion included the size and colors of the monument sign, blade signs and trademark logo colors on the free-standing building sign.

Mayor Davis reopened the Public Hearing.

Questions were directed to the applicant on the logo colors on the monument sign for the freestanding building.

Mayor Davis closed the Public Hearing.

City Council discussion focused primarily on the possible inclusion of colors on the monument sign and on the free-standing building signs. Consensus was not reached and City Manager de Geus recommended the item be continued.

Councilmember McSweeney moved that the City Council continue the Public Hearing for the Sign Modification Permit No. 18-012, Modification No. 1, to July 10, 2024. Mayor Pro Tem Honig seconded the motion.

Engineering Department Report
City Engineer Hughes highlighted items from the Engineering Department Status Report stating that the work continues on the Pickleball courts with a tentative late August opening date. Staff submitted the semi-annual National Pollutant Discharge Elimination System report, provided an update on the current nutrient study for the City Council Minutes
City of Westlake Village June 26, 2024
MONTHLY IN-HOUSE DEPARTMENTAL REPORTS (continued):

Malibu Creek Watershed and reported working on the cities American Disability Act transition plan.

Planning Department Report
Planning Director Asp provided the Planning Department Status Report which included the impending color guidelines to City Council on July 10 and the Building and Safety Study results on July 24. A fall study session on code enforcement efforts is anticipated and the Land Use Committee will review the Hillside Development Standards in the Fall.

Cultural Recreation Report
Community Services Coordinator Roush announced that Conejo Recreation and Park District summer camps will be held at White Oak Elementary School. Visit www.WLV.org/Recreation for details and to sign up.

Ms. Roush reported on the City's summer events, highlighting the recent Jazz Bands, Bruno Mars Tribute, and Jumpin Joz swing and dance concerts. Upcoming events include July 13th Ragdolls, all female Aerosmith tribute concert and July 20th Kung Fu Panda 4 Movie-In-the-Park events at Bernice Bennett Park. She invited residents to join the fun.

For July 4th festivities, Ms. Roush announced that the parade line-up starts at 9:30 a.m. at the old hospital site on Lakeview Canyon Road and ends at Berniece Bennett Park. Park activities run from 10:00 a.m. to 12:00 p.m. The Fireworks Spectacular show will be held at the Westlake Golf Course. Doors open at 5:00 p.m., entertainment starts at 6:00 p.m. and fireworks commence at 9:00 p.m. She stated hat there is no parking on the site and no animals are permitted at the fireworks show. July 4th events will feature free activities and food and beverage sales CONSENT CALENDAR:

Councilmember Halpern moved to approve the Consent Calendar. Councilmember McSweeney seconded the motion.

APPROVAL OF WARRANTS: Warrants effective June 15, 2024 in the amount of $767,697.94
GENERAL BUSINESS:

1. CONTRACT WITH COBRA PROFESSIONAL INC. TO ACT AS THE CITY'S

SPENDING ACCOUNT
ADMINISTRATOR - City Council approved the contract with Cobra Professional Inc. to act as the City's Third-Party Administrator for the Flexible Spending Account Benefit Program and authorized the Mayor to execute the contract on behalf of the City.

2. ADOPTING THE UPDATED ANNUAL INVESTMENT POLICY FOR
FISCAL YEAR 2024-25 AND DELEGATING AUTHORITY TO THE CITY TREASURER TO INVEST AND REINVEST CITY FUNDS; RESOLUTION NO. 2357-24 - City Council adopted Resolution 2357-24 Updating the Annual Investment Policy for Fiscal Year 2024-25 and Delegating Authority to the City Treasurer to Invest and Reinvest City Funds.

RESOLUTION NO. 2357-24: A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WESTLAKE VILLAGE, CALIFORNIA, ADOPTING THE UPDATED ANNUAL INVESTMENT POLICY FOR FISCAL YEAR 2024-25 AND DELEGATING AUTHORITY

TO THE CITY TREASURER TO INVEST AND REINVEST CITY FUNDS

3. APPROVAL OF A FIVE-YEAR LEASE AGREEMENT WITH PITNEY BOWES FOR POSTAGE METER EQUIPMENT - City Council approved a five-year contract with Pitney Bowes for lease of postage meter equipment and authorized the Mayor to execute the contract on behalf of the City

4. ACCEPTANCE OF BUS SHELTER IMPROVEMENT PROJECT; FILE NOTICE OF COMPLETION - City Council accepted the Bus Shelter Improvement Project and authorized the City Clerk to execute and record a "Notice of Completion" on behalf of the City.

5. PROFESSIONAL SERVICES AGREEMENT WITH CIVIC SOLUTIONS, INC.

FOR PLANNING SERVICES - City Council approved the Professional Services Agreement with Civic Solutions, Inc., authorized the Mayor to execute the agreement, and find that the agreement is exempt from the California Environmental Quality Act.

OLD BUSINESS: None
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City of Westlake Village June 26, 2024 9
NEW BUSINESS:

APPROVAL OF A FIVE-YEAR MUNICIPAL LAW ENFORCEMENT SERVICES

AGREEMENT WITH THE COUNTY OF LOS ANGELES FOR PUBLIC SERVICES

PROVIDED BY THE LOS ANGELES COUNTY SHERIFF'S DEPARTMENT AND

AUTHORIZING THE CITY MANAGER TO PROCURE SERVICES OF THE LOS

ANGELES COUNTY SHERIFF'S DEPARTMENT ANNUALLY UP TO AN

AMOUNT AUTHORIZED IN EACH OPERATIONS BUDGET ADOPTED FOR THE PERIOD OF JULY 1, 2024 THROUGH JUNE 30, 2029; RESOLUTION 2358-24 City Manager de Geus requested City Council approval of the Five-Year Agreement with the County of Los Angeles for the period of July 1, 2024, through June 30, 2029, and authorization for the Mayor to execute the 5-Year Agreement on behalf of the City.

Mr. de Geus reported the proposed agreement will provide the continuation of law enforcement services by the Los Angeles County Sheriff's Department for five years.

Revisions include increased transparency and accountability between the Sheriff's Department and contracting municipalities, strengthening the required County efforts to be more diligent, and recognizing a mutual interest in ensuring the long- term viability of the Liability Trust Fund and controlling the increasing burden placed on cities for activities a city does not control.

On February 21, 2024, the Public Safety Committee (Pearl/McSweeney) was provided an overview of the current agreement and the efforts being undertaken by the California Contract Cities Association (CCCA) Subcommittee to negotiate a new contract. Staff indicated that the new agreement would be brought back to Committee as soon as received. The new agreement was received on May 30, 2024 and was scheduled to go to the Public Safety Committee on June 20, 2024, but the meeting was cancelled due to lack of a quorum.

Councilmember McSweeney moved that City Council Adopt Resolution No. 2358- 24, Approving A Five-Year Municipal Law Enforcement Services Agreement With The County Of Los Angeles For Public Services Provided by the Los Angeles County Sheriff's Department and Authorizing the City Manager to Procure Services of The Los Angeles County Sheriff's Department Annually up to an Amount Authorized in Each Operations Budget Adopted For The Period of July 1, 2024 Through June 30, 2029, and Authorizing The Mayor To Execute The Agreement On Behalf Of The City. Councilmember Halpern seconded the motion.

YES: Councilmembers Halpern, McSweeney, Mayor Pro Tem Honig, and Mayor Davis
NO: None
ABSENT: Councilmember Pearl
ABSTAIN: None
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City of Westlake Village June 26, 2024 10
NEW BUSINESS (continued):

Mayor Davis declared the motion passed 4-Yes, O-No, 1 Absent (Councilmember Pearl)
RESOLUTION NO. 2358-24: A RESOLUTION OF THE COUNCIL OF THE CITY OF

WESTLAKE VILLAGE, COUNTY OF LOS ANGELES, APPROVING A FIVE-YEAR

MUNICIPAL LAW ENFORCEMENT SERVICES AGREEMENT WITH THE COUNTY OF

LOS ANGELES FOR PUBLIC SERVICES PROVIDED BY THE LOS ANGELES COUNTY

SHERIFF'S DEPARTMENT AND AUTHORIZING THE CITY MANAGER TO PROCURE

SERVICES OF THE LOS ANGELES COUNTY SHERIFF'S DEPARTMENT ANNUALLY UP

TO AN AMOUNT AUTHORIZED IN EACH OPERATIONS BUDGET ADOPTED FOR THE PERIOD OF JULY 1, 2024 THROUGH JUNE 30, 2029

APPROVAL OF A FIVE-YEAR MUNICIPAL ANIMAL CARE AND CONTROL AGREEMENT WITH THE COUNTY OF LOS ANGELES FOR JULY 1, 2024 THROUGH JUNE 30, 2029
City Manager de Geus requested City Council approval of a five-year agreement with the County of Los Angeles to perform animal care and control services for the period of July 1, 2024 through June 30, 2029.

Since incorporation, the City has contracted for animal care and control services by Los Angeles County Department of Animal Care and Control (DACC) at varying levels of service. To facilitate these services, the City has adopted the County's animal control ordinance by reference. The new agreement requires the City to adopt by reference the current version of Title 10 of the County Code which was most recently updated by the County in August 2022. The City last adopted Title 10 of the County Code by reference on September 29, 2009 and several amendments have been made since that time. Staff will be bringing the code to Council for introduction and subsequent public hearing and adoption.

Mr. de Geus reported that this item was scheduled to go to Public Safety Committee on June 20, 2024, but the meeting was cancelled due to lack of a quorum.

Mayor Pro Tem Honig moved that City Council approve a Municipal Animal Care and Control Agreement with County of Los Angeles for Animal Care and Control Services for the period of July 1, 2024 through June 30, 2029 and the Mayor be authorized to execute the agreement on behalf of the City. Councilmember McSweeney seconded the motion.

Mayor Davis declared the motion passed 4-Yes, 0-No, 1 Absent (Councilmember Pearl)
Mayor Davis requested that City Manager de Geus provide an update on the White Degun and wil Scinue overe Pretew wee in reported on for the lion as school year.

ADJOURNMENT:

Mayor Davis wished residents a Happy 4th of July and encouraged them to attend the City events. The next City Council meeting will be held on July 10, 2024 at 6:30 p.m.

The meeting adjourned at 8:27 p.m.

Ned E Davis, Mayor
Attest:

Antoinette on man
Antoinette Mann, City Clerk
* 8.

CALIFORNI

Westlake Village City CouncilJune 26, 2024

Westlake Village City Council
June 26, 2024