SET NESTARE OTTEN
NED E DAVIS KELLY HONIG SUSAN MSWEENEY BRAD HALPERN RAY PEARL Mayor Mayor Pro Tem Councilmember Councilmember Councilmember
REGULAR MEETING MINUTES
July 10, 2024
CALL TO ORDER:
This regular meeting of the Westlake Village City Council was called to order by Mayor Davis on Wednesday, July 10, 2024 at 6:31 p.m., at 31200 Oak Crest Drive, Westlake Village.
PLEDGE OF ALLEGIANCE:
Mayor Davis led the Pledge of Allegiance.
ROLL CALL:
PRESENT: Councilmembers Pearl, Halpern, McSweeney, Mayor Pro Tem Honig, and Mayor Davis
ABSENT: None
Also Present: City Manager de Geus, City Attorney Boga, Assistant City Manager Wilson, City Clerk Mann, Planning Director Asp, City Engineer Hughes, City Traffic Engineer Wessel, Senior Planner Sinkula, Assistant to the City Manager Mott, and Community Services Coordinator Roush.
APPROVAL OF AGENDA:
Councilmember Halpern moved to approve the Agenda as presented. Councilmember Pearl seconded the motion.
YES: Councilmembers Pearl, Halpern, McSweeney, Mayor Pro Tem Honig, and Mayor Davis
NO: None
ABSENT: None
ABSTAIN: None
Mayor Davis declared the motion passed 5-0.
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City of Westlake Village July 10, 2024 2
APPROVAL OF MINUTES:
Councilmember McSweeney moved to approve the Minutes of June 26, 2024 City Council Closed Session and June 26, 2024 Regular Session Meetings as presented.
Councilmember Halpern seconded the motion.
YES: Councilmembers Halpern, McSweeney, Mayor Pro Tem Honig, and Mayor Davis
NO: None
ABSENT: None
ABSTAIN: Councilmember Pearl
Mayor Davis declared the motion passed 4 Yes; 0 No; 1 Abstain (Councilmember Pearl).
SPECIAL PRESENTATIONS/CEREMONIAL MATTERS:
4th of JULY CERTIFICATES OF RECOGNITION
Mayor Davis thanked the volunteers, performers, and sponsors for the 2024 4th of July Fireworks Spectacular event and presented Certificates of Appreciation.
PUBLIC COMMENTS: None
COUNCIL RESPONSE: None
STAFF COMMENTS:
City Manager de Geus reported that staff remains on high alert for wildfires in the region and urged residents to be prepared for the fire season; visit WLV.org/Prepare to learn more about disaster-readiness. With the recent heatwave, staff is monitoring the City's landscaping, grass fields, and turf fields. Irrigation will be altered as necessary to ensure parks and landscaping are protected, with additional attention to recent plantings adjacent to the new sidewalk sections on Lindero Canyon Road.
City Manager de Geus stated the Canyon Oaks Park shade structure installation is scheduled to begin this week, completed next week, and signs have been posted. For the Pickleball courts, contractors are pouring the slab this week, and the work is progressing well.
Mr. de Geus reminded residents of the July summer events at Berniece Bennett Park including Ragdolls (Aerosmith Tribute) concert on Saturday, July 13th, 7:00 p.m. with food trucks opening at 6:00 p.m. and Movie Night featuring Kung Fu Panda 4 on Saturday, July 20th, 6:30 p.m. with food trucks and activities starting at 5:30 p.m.
In conclusion, Mr. de Geus highlighted agenda topics for the upcoming July Council Committee meetings and July 24, 2024 City Council Study Session and Regular Session.
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COUNCIL COMMENTS:
Councilmember McSweeney wished her grandson, Cameron McSweeney, Happy Birthday.
Councilmember Halpern thanked staff for the 4th of July activities. With the recent U.S.
Supreme Court ruling related to enforcement of encampments, he recommended that a committee review the ruling to determine if any city ordinances should be updated.
Mayor Davis thanked staff for the 4th of July activities. He advised that City Council will Honor on tig company, burned no lin ve no cal Metie vage and commission of a master plan for a "City in the country." CITY COUNCIL COMMITTEE REPORTS:
PUBLIC SAFETY COMMITTEE REPORT - RUSSELL RANCH ROAD TRAFFIC
COLLISION PATTERN
City Traffic Engineer Wessel presented an overview of the traffic collision pattern on Russell Ranch Road involving traffic crossing Russell Ranch Road between the Costco and Westlake Marketplace driveways. In 2015 various raised median concepts to physically prevent the through movements between driveways were developed, but it was decided that first an attempt would be made to prohibit the through movements with signing and striping which was completed on August 21, 2016. Mr. Wessel noted that the through movement collision rate decreased 33% in the period since the changes were completed.
City Traffic Engineer Wessel reviewed alternative solutions including the current signing and striping, closure of the Costco west driveway, building a median worm, building a median with Marketplace left turn access, building a roundabout, or building a median with Costco left turn access. He explained the pros and cons of each alternative.
On April 30, 2024, the Public Safety Committee (Pearl/McSweeney) found the collision reduction to be less than satisfactory, believes additional measures are warranted, and recommended a raised median concept.
Mr. Wessel noted that initial steps have been taken to reach out to Costco and the Marketplace, but further discussions are necessary. At present, the raised median configuration recommended by the Public Safety Committee is only a concept, with details yet to be determined. Staff sought direction to proceed with further concept development and discussion with Costco and the Marketplace.
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RECESS
Due to technical difficulties in the Council Chambers, a recess was called.
City Council recessed at 7:08 p.m.
City Council reconvened the Regular Meeting, at 7:22 p.m. with all City Councilmembers in attendance.
CITY COUNCIL COMMITTEE REPORTS:
PUBLIC SAFETY COMMITTEE REPORT - RUSSELL RANCH ROAD TRAFFIC COLLISION PATTERN (continued):
City Council discussion included how to decrease the number of collisions, adjusting driveways, exploring future education, and enforcement of current signs.
Staff was directed to work with Costco and the Marketplace and to go back to the Public Safety Committee for further discussion.
PUBLIC HEARINGS:
1. CONTINUED PUBLIC HEARING FROM JUNE 26, 2024: SIGN MODIFICATION PERMIT NO. 18-012, MODIFICATION NO. 1; RESOLUTION NO. 2356-24 Mayor Davis opened the continued Public Hearing. Senior Planner Sinkula presented a Sign Modification Permit - Modification No. 1 request to authorize revisions to the existing sign program for the County Line Shopping Center to ensure that all new and replacement signage is consistent with the design of the approved exterior remodel of the shopping center located at 4601 to 4711 Lakeview Canyon Road and 32111 Agoura Road.
Providing background, Ms. Sinkula noted this public hearing was continued from June 26, 2024. On February 13, 2019, the City Council approved a sign program for the County Line Shopping Center. On March 22, 2023, the City Council approved Planned Development Permit (PDP) No. 22-001 to authorize the conversion of the existing movie theater to two new restaurant suites and one new retail suite, the installation of a new outdoor dining area, and an exterior remodel of the shopping center. To ensure that all new and replacement signage at the shopping center is consistent with the design of the approved exterior remodel, Condition of Approval No. 6 for the PDP requires the applicant to prepare a sign program for City Council consideration that is consistent with the requirements of Section 9.18.070 of the City's Municipal Code.
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PUBLIC HEARINGS (continued):
The applicant submitted a revised sign program to replace the existing sign program and allow for upgrades to the existing signage that are consistent with the design of the approved exterior remodel of the shopping center. The existing sign program colors will not complement the approved brown and beige color palette of the exterior remodel.
Ms. Sinkula reviewed the proposed revisions to the sign program including Tenant Cabinet Signs for the Freestanding Building, Tenant Blade Signs for the Inline Building, Monument Signs, Vinyl Window Graphics and Rear Door Signage, and Additional Provisions of the Modified Sign Program.
On June 5, 2024, the Land Use Committee (Davis/Pearl) discussed concerns about allowing non-earthen tone colors on the lettering and logos for the monument sign and cabinet signage on the freestanding building because the freestanding building is highly visible from Lakeview Canyon Road and Agoura Road. While Councilmember Pearl indicated that he would be supportive of the modified sign program as proposed, Mayor Davis suggested that the modified sign program allow for non-earthen tone colors only on the Trademarked logos and all lettering on the tenant panel signs and cabinet signage on the freestanding building be required to be white. Councilmember Pearl was supportive of this compromise.
On June 5, 2024, the Land Use Committee (Davis/Pearl) reviewed the sign modification permit request and recommended that the request move forward to a Public Hearing if revised as discussed.
On June 13, 2024, the applicant submitted a revised sign program that was consistent with the direction received from the Committee.
On June 26, 2024, City Council discussion focused primarily on the possible inclusion of colors on the monument sign and on the free-standing building signs.
Consensus was not reached and City Manager de Geus recommended the item be continued to July 10, 2024..
Applicant Marshall Gross and Bruce Rokos addressed the City Council.
Mayor Davis closed the Public Hearing.
City Council discussion included logo colors on the tenant panel and cabinet signs, a request that color be limited to earthen tones, and clarification that the program applies to the entire shopping center.
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PUBLIC HEARINGS (continued):
Councilmember Halpern moved that the City Council adopt Resolution No. 2356- 24, determining Sign Modification Permit No. 18-012, Modification No. 1 is exempt Line Shopping Center to ensure that all new and replacement signage is consistent with the design of the approved exterior remodel of the shopping center located at 4601 to 4711 Lakeview Canyon Road and 32111 Agoura Road with a modification that the trademark logo must be in earthen tones. Mayor Pro Tem Honig seconded the motion.
YES: Councilmember Halpern, Mayor Pro Tem Honig, and Mayor Davis
NO: Councilmembers Pearl and McSweeney
ABSENT: None
ABSTAIN: None
Mayor Davis declared the motion passed 3 Yes; 2 No (Councilmembers Pearl and McSweeney).
RESOLUTION NO. 2356-24: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WESTLAKE VILLAGE APPROVING MODIFICATION NO 1. OF SIGN MODIFICATION PERMIT NUMBER NO. 18-012, TO AUTHORIZE REVISIONS TO AN
EXISTING SIGN PROGRAM FOR THE COUNTY LINE SHOPPING CENTER LOCATED AT 4601-4711 & 32111 AGOURA ROAD
CONSENT CALENDAR:
City Attorney Boga presented a verbal summary for Consent Calendar Item No. 1 stating the City Manager Employment Agreement extends the term by three years, memorializes a 3.3% annual base salary increase, removes future cost of living adjustments, increases Paid Time Off ("PTO") hours that may be converted to cash per year by 40 hours with a requirement that one PTO hour be utilized for each PTO hour that is converted to cash, and adds a contribution to Mr. de Geus's 457 in the amount of 4% of his base salary. The amendment is retroactive to March 11, 2024.
Mayor Pro Tem Honig moved to approve the Consent Calendar. Councilmember Halpern seconded the motion.
YES: Councilmembers Pearl, Halpern, McSweeney, Mayor Pro Tem Honig, and Mayor Davis
NO: None
ABSENT: None
ABSTAIN: None
Mayor Davis declared the motion passed 5-0.
City Council Minutes
City of Westlake Village July 10, 2024
CONSENT CALENDAR (continued)
SP2AAYAZ OF WARRANTS: Warants effective July 1, 2024 in the amount of GENERAL BUSINESS:
1. AMENDMENT TO CITY MANAGER EMPLOYMENT AGREEMENT - City Council approved Amendment No. 4 to the Employment Agreement between the City of Westlake Village and Robert de Geus and authorized the Mayor to execute the amendment.
OLD BUSINESS:
APPROVAL OF GUIDELINES FOR EXTERIOR PAINT COLORS FOR
RESIDENTIAL AND NON-RESIDENTIAL BUILDINGS CITYWIDE;
RESOLUTION NO. 2359-24
Senior Planner Sinkula presented an Exterior Building Color Guide to assist staff in the review of exterior paint colors for residential and non-residential buildings.
Ms. Sinkula reviewed the Zoning Ordinance Section 9.15.030(A) of the Municipal Code regarding earthtone building colors and discussed Ordinance 113 that amended provisions to allow deviations if approved by the City Council. She discussed houses and non-residential building design trends, approved colors through the Planned Development Permit process for new construction or additions, administrative approval in conjunction with remodels, and others with no City review because no Zoning Clearance or other approval is required for exterior house painting. Ms. Sinkula noted that while approval from a homeowner's association (HOA) is typically required for exterior painting, many HOA's in Westlake Village include shades of white, gray, and other non-earthen tone colors in their approved color palettes.
On January 25, 2023, City Council established a 2023 goal to "enforce city earthtone paint color palette for residential and commercial structures" as specified in the Zoning Ordinance of brown, beige, tan, and off-white. At the meeting on June 28, 2023, the City Council provided direction as to what should be considered earthtone colors and the scope of the City's regulation of exterior paint colors. On September 13, 2023, the City Council conducted a study session to review a proposed objective method of regulating exterior paint color using the light reflectivity value ("LRV") to identify a range of acceptable brightness for colors. The City Council also provided direction that earthtone colors can be site-specific (e.g., blue exterior paint for a residence on the lake) and expressed a consensus for what colors are prohibited. Based upon this direction, staff prepared an Exterior Building Color Guide that is intended to implement Westlake Village Municipal City Council Minutes
City of Westlake Village July 10, 2024 8
OLD BUSINESS (continued):
Code Section 9.15.030(A) by providing guidelines to staff for the review of development applications for both residential and non-residential buildings citywide that propose new exterior paint.
On June 5, 2024, the Land Use Committee (Davis/Pearl) reviewed the proposed Exterior Building Color Guide, found it to be consistent with City Council direction, and recommended that the Color Guide be moved forward for consideration by the City Council for approval.
Councilmembers Pearl and Halpern requested that the city-wide sign program be reviewed at a committee level.
Councilmember Halpern moved that the City Council adopt Resolution No. 2359- 24 approving the Exterior Building Color Guide to assist staff in the review of exterior paint colors for residential and non-residential buildings. Councilmember McSweeney seconded the motion.
YES: Councilmembers Halpern, McSweeney, and Mayor Pro Tem Honig
NO: Councilmember Pearl and Mayor Davis
ABSENT: None
ABSTAIN: None
City Clerk Mann declared the motion passed 3 Yes; 2 No (Councilmember Pearl, Mayor Davis).
RESOLUTION NO. 2359-24: A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF WESTLAKE VILLAGE APPROVING AN EXTERIOR BUILDING COLOR GUIDE FOR
RESIDENTIAL & NON-RESIDENTIAL BUILDINGS CITYWIDE
2. AWARD CONTRACT TO WESTERN AUDIO VISUAL AND SECURITY FOR
CITY COUNCIL CHAMBERS AND COMMUNITY ROOM AUDIO VISUAL AND
TECHNOLOGY UPGRADES - CAPITAL IMPROVEMENT PROJECTS
City Clerk Mann requested City Council approval to award an audio-visual (AV) system purchase agreement with Western Audio Visual and Security for the City Council Chambers and Community Room Audio Visual Equipment and Technology Enhancements projects.
Providing background, Ms. Mann stated that the City Council Chambers were constructed in 2002. Most of the AV equipment was installed during the construction, is over 20 years old, and has begun to fail. The Community Rooms are designated overflow rooms for City Council Chambers and currently do not City Council Minutes
City of Westlake Village July 10, 2024 9
OLD BUSINESS (continued):
have AV equipment, making it difficult when using the space as an overflow room.
Furthermore, without AV equipment, the Community Room has limited functionality and use by City Staff and Community Groups.
To improve City Council meetings, support business operations and enhance customer service for residents, staff recommended new AV technology/equipment and a new room control system. Ms. Mann noted that additionally, to ensure Americans with Disability Act (ADA) compliance, a new ADA accessible podium will replace the current public podium and Assisted Listening Systems (ALS) will be added to both rooms.
The Request for Proposal (RFP) for this project was approved by City Council on May 22, 2024. Utilizing PlanetBids, the RFP was posted on May 23, 2024, with a mandatory Pre-Bid Meeting held on June 6, 2024, and responses due June 20, 2024. Eight companies attended the Pre-Bid meeting which included an overview of the project and a site tour. Three responses were received for the project.
Ms. Mann reviewed the Council Chambers' equipment upgrades and explained the new system technology which will include microphones, automatic mixing, individual speakers, and various new connection and distribution points for computers/input sources for presentation materials. A new control system will be added to control multiple functions utilized during public meetings. Adding AV equipment to the Large Community Room will increase the type of meetings that can be held in the room, including the ability to conduct City Council Study Sessions and Committee Meetings.
On June 27, 2024, Western AV & Security and EIDIM Group were interviewed by City Staff (City Manager Rob de Geus, Public Works Manager Tim Iverson, City Clerk/Assistant to the City Manager Antoinette Mann) and the City's AV Consultant, Darren Doerschel.
The Council Chambers Upgrade RFP results were presented to the Telecommunications/ Connectivity/IT Committee (Halpern/McSweeney) on July 1, 2024 and received full support to move forward to City Council for approval and contract award.
Staff recommended Western AV & Security as they can complete the Scope of Services, meet the project timeline as listed in the RPF, have 34 years of experience working on similar projects for Cities and Counties, and received excellent customer references.
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OLD BUSINESS (continued):
Mayor Pro Tem Honig moved that the City Council award an Audio-Visual System Purchase Agreement with Western AV & Security in the amount of $251,207 for the City Council Chambers and Community Room Audio Visual and Technology Enhancements capital improvement projects and authorize the Mayor to execute he agreement on behalf of the City. Councilmember McSweenev seconded the motion.
YES: Councilmembers Pearl, Halpern, McSweeney, Mayor Pro Tem Honig, and Mayor Davis
NO: None
ABSENT: None
ABSTAIN: None
Mayor Davis declared the motion passed 5-0.
NEW BUSINESS: None
ADJOURNMENT:
Mayor Davis announced the next City Council meeting will be held on July 24, 2024 with a Study Session at 4:30 p.m. and the Regular Session at 6:30 p.m.
The meeting adjourned at 9:25 p.m.
heal
Ned E Davis, Mayor
Attest:
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Untoirettenane WESTLAKE
VILLAGE
Antoinette Mann, City Clerk
CALIFORNIA