SECT WESTLAKE DUCTE
NED E DAVIS KELLY HONIG SUSAN MSWEENEY BRAD HALPERN RAY PEARL Mayor Mayor Pro Tem Councilmember Councilmember Councilmember
REGULAR MEETING MINUTES
November 13, 2024
CALL TO ORDER:
This regular meeting of the Westlake Village City Council was called to order by Mayor Davis on Wednesday, November 13, 2024 at 6:31 p.m., at 31200 Oak Crest Drive, Westlake Village.
PLEDGE OF ALLEGIANCE:
Mayor Davis led the Pledge of Allegiance.
ROLL CALL:
PRESENT: Councilmembers Pearl, Halpern, McSweeney, Mayor Pro Tem Honig, and Mayor Davis
ABSENT: None
Also Present: City Manager de Geus, City Attorney Boga, Assistant City Manager Wilson, City Clerk Mann, Planning Director Asp, City Engineer Hughes, City Traffic Engineer Wessel, Assistant to the City Manager Mott, and Community Services Coordinator Roush.
APPROVAL OF AGENDA:
Councilmember McSweeney moved to approve the Agenda as presented. Mayor Pro Tem Honig seconded the motion.
YES: Councilmembers Pearl, Halpern, McSweeney, Mayor Pro Tem Honig, and Mayor Davis
NO: None
ABSENT: None
ABSTAIN: None
Mayor Davis declared the motion passed 5-0.
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City of Westlake Village November 13, 2024 2
APPROVAL OF MINUTES:
Councilmember Pearl moved to approve the Minutes of October 23, 2024 City Council Regular Session meeting.as presented. Councilmember Halpern seconded the motion.
YES: Councilmembers Pearl, Halpern, McSweeney, Mayor Pro Tem Honig, and Mayor Davis
NO: None
ABSENT: None
ABSTAIN: None
Mayor Davis declared the motion passed 5-0.
SPECIAL PRESENTATIONS/CEREMONIAL MATTERS:
1. 2024 Cecilia DePippo Kindness Award Presentation - Iskander Family Mayor Davis presented the second City Kindness Award to the Iskander Family recognizing the kindness they create through the Mark and Jacob Foundation which supports underserved children. Nancy and Karim Iskander accepted the award and conveyed their appreciation and gratitude. City Council also presented a $500 check to the Mark and Jacob Iskander Foundation to assist with the mission of showing underserved children kindness.
2024 City of Westlake Village Business of the Quarter Presentation - 3rd Quarter - MannKind Corporation
Mayor Davis made a presentation to MannKind Corporation as the third quarter recipient of the City of Westlake Village Business Recognition Award. Michael Castagna, Chief Executive Officer, expressed his appreciation for the honor and acknowledgement. Councilmembers conveyed their congratulations and presented a recognition plaque.
PUBLIC COMMENTS: None
COUNCIL RESPONSE:
STAFF COMMENTS:
City Manager de Geus stated staff closely monitored the Ventura County Mountain Fire and updated the City's website, social media, and other communication channels to keep residents informed. Residents were encouraged to visit WLV.org/Prepare for information on how to prepare for emergency situations including wildfires.
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STAFF COMMENTS (continued):
The Pickleball Courts grand opening and ribbon cutting is scheduled for Friday, November 15, 2024 at 10:00 a.m. Residents are invited. Courts will be open from sunrise to 9:00 p.m. daily for open play.
City Manager de Geus reported the City's beautification efforts have included the Lindero Canyon Road tree-trimming and the newly installed Three Springs Park shade structure.
Mr. de Geus stated Mayor Davis and City staff met with Assemblymember Jacqui Irwin to discuss community projects and key priorities for the City.
The City-to-Schools 2024-25 program began today with staff and Councilmember McSweeney visiting 4th grade classes at White Oak Elementary. Staff will visit the classrooms in 2025 to discuss their positions and the City. The program culminates in April 2025 with a City Hall mock council meeting field trip and concludes with elected students sitting at the dais at a real City Council meeting.
Mr. de Geus reminded residents to shop locally on Saturday, November 30 to support our locally-owned small businesses and invited residents to attend the Holiday Sing-Along on Sunday, December 8, 2024 from 3:00 - 6:00 pm at the Shoppes in Westlake Village.
Mr. de Geus highlighted agenda topics for the upcoming Council Committee meetings and City Council meetings.
COUNCIL COMMENTS: None
CITY COUNCIL COMMITTEE REPORTS:
1. PUBLIC SAFETY COMMITTEE REPORT - PEDESTRIAN SAFETY CAMPAIGN UPDATE
Assistant to the City Manager Mott provided an update on the City's "Stay Alert Don't Get Hurt" pedestrian safety campaign as discussed at the October 10, 2024 Public Safety Committee (Pearl/McSweeney) meeting. Mr. Mott stated that during the January 24, 2024 Council Goals study session, the City Council made the "Stay Alert Don't Get Hurt" pedestrian safety campaign a priority for 2024. The campaign was launched through social media, the Newsletter, and Video Newsletter, and four "Stay Alert Don't Get Hurt" posts were crafted each month for social media platforms with a monthly segment included in both newsletters.
The campaign promotion started at the City to Schools Program at White Oak Elementary in April 2024. The campaign was prominently featured at City concerts and summer events. Staff and volunteers discussed the goals of improving pedestrian safety with residents and distributed campaign-branded pedestrian City Council Minutes
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CITY COUNCIL COMMITTEE REPORTS (continued):
safety items such as flashing reflective beacons, running belts, water bottles, and reflective drawstring bags. Two hundred twelve residents signed the "Stay Alert Don't Get Hurt" pledge, choosing to be an active participant in pedestrian safety in Westlake Village.
The Public Safety Committee was supportive of the communications priority in 2025 to bring the "Slowdown in our Hometown" campaign to the forefront, asking drivers to reduce their speeds in Westlake Village, and keeping the "Stay Alert Don't Get Hurt" pedestrian safety campaign active.
City Council discussion focused on speeding and pedestrian safety.
City Council approved the 2025 public safety campaign to include the "Slowdown in our Hometown" along with "Stay Alert Don't Get Hurt".
PUBLIC HEARINGS:
CONDITIONAL USE PERMIT NO. 24-001; RESOLUTION NO. 2379-24 Mayor Davis opened the Public Hearing.
Planning Director Asp presented a request for approval of Conditional Use Permit (CUP) No. 24-001 authorizing the sale of alcoholic beverages for off-site consumption, located at 31364 Via Colinas Unit No. 107. Providing background, Ms. Asp stated the applicant was granted a CUP (No. 21-007) on September 8, 2021, to operate a business to sell alcohol through an online subscription service with customers receiving shipments via mail or by picking up merchandise at the site. The applicant has been operating the business since 2021 in the subject business park at 31332 Via Colinas, Unit 111, which is approximately 800 square feet (SF) in floor area. However, the applicant has submitted a new CUP application to move the business into a larger suite at 31364 Via Colinas, Unit 107, which totals approximately 2,136 SF in floor area. The hours of operation are from 10 am to 6 pm Monday through Friday, but customer volume is low as most sales are online orders. The company is requesting a continuation of the existing business in a larger space with no changes to the operations and there have been no complaints regarding the existing business. Staff recommended approval of the request for a new CUP with a five-year permit term expiring November 13, 2029.
On October 22, 2024, the Land Use Committee (Davis/Pearl) reviewed the CUP request and recommended that the request move forward to a public hearing.
Mayor Davis closed the Public Hearing.
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PUBLIC HEARINGS (continued):
Councilmember Halpern moved that the City Council adopt Resolution No. 2379-24, determining Conditional Use Permit No. 24-001 is exempt from CEQA and authorizing the sale of alcoholic beverages for off-site consumption, located at 31364 Via Colinas Unit No. 107 be adopted. Councilmember McSweeney seconded the motion.
YES: Councilmembers Pearl, Halpern, McSweeney, Mayor Pro Tem Honig, and Mayor Davis
NO: None
ABSENT: None
ABSTAIN: None
Mayor Davis declared the motion passed 5-0.
RESOLUTION NO. 2379-24: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WESTLAKE VILLAGE APPROVING CONDITIONAL USE PERMIT NO. 24-001,
AND MAKING A DETERMINATION OF PUBLIC CONVENIENCE OR NECESSITY,
AUTHORIZING THE SALE OF ALCOHOLIC BEVERAGES FOR OFF-SITE CONSUMPTION FOR BLIND SPIRITS, LLC, LOCATED AT 31364 VIA COLINAS UNIT NO. 107
2. CONDITIONAL USE PERMIT NO. 14-009, MODIFICATION NO. 2; RESOLUTION NO. 2380-24
Mayor Davis opened the Public Hearing.
Planning Director Asp presented a request for approval of Modification No. 2 of Conditional Use Permit No. 14-009 authorizing the continued sale of alcoholic beverages for on-site consumption in conjunction with a restaurant located at 30750 Russell Ranch Road.
Providing background, Ms. Asp stated that on June 11, 2014, Los Agaves Restaurant received approval from the City Council to sell alcoholic beverages for on-site consumption in conjunction with a restaurant. On July 10, 2019, the City Council approved Modification No. 1 for CUP No. 14-009 granting a five-year time extension for the on-site sale of alcoholic beverages for on-site consumption in conjunction with a restaurant. The restaurant operates 7 days per week from 11:00 am until 9:00 pm. The applicant is not requesting any other modifications to the CUP. Staff is not aware of any complaints or issues arising from the operation of this restaurant and the sale of alcoholic beverages and recommended approval of the CUP time extension request with a permit term of 10 years.
On October 22, 2024, the Land Use Committee (Davis/Pearl) reviewed the CUP request and recommended that the request move forward to a public hearing.
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PUBLIC HEARINGS (continued):
Applicant Carlos Luna addressed City Council.
Mayor Davis closed the Public Hearing.
Councilmember Pearl moved that the City Council adopt Resolution No. 2380-24, determining Modification No. 2 of Conditional Use Permit No. 14-009 is exempt from CEQA and authorizing the continued sale of alcoholic beverages for on-site consumption in conjunction with a restaurant located at 30750 Russell Ranch Road.
Councilmember Halpern seconded the motion.
YES: Councilmembers Pearl, Halpern, MoSweeney, Mayor Pro Tem Honig, and Mayor Davis
NO: None
ABSENT: None
ABSTAIN: None
Mayor Davis declared the motion passed 5-0.
RESOLUTION NO. 2380-24: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WESTLAKE VILLAGE APPROVING MODIFICATION NO. 2 OF CONDITIONAL USE PERMIT NO. 14-009, TO AUTHORIZE THE CONTINUED SALE OF ALCOHOLIC
BEVERAGES FOR ON-SITE CONSUMPTION FOR LOS AGAVES RESTAURANT LOCATED AT 30750 RUSSELL RANCH ROAD
CONSENT CALENDAR:
Mayor Pro Tem Honig moved to approve the Consent Calendar. Councilmember McSweeney seconded the motion.
YES: Councilmembers Pearl, Halpern, McSweeney, Mayor Pro Tem Honig, and Mayor Davis
NO: None
ABSENT: None
ABSTAIN: None
Mayor Davis declared the motion passed 5-0.
APPROVAL OF WARRANTS: Warrants effective November 1, 2024 in the amount of $2,392,827.14
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City of Westlake Village November 13, 2024
CONSENT CALENDAR (continued):
GENERAL BUSINESS:
PROFESSIONAL SERVICES AGREEMENT WITH TRUE NORTH
RESEARCH, INC. FOR SERVICES RELATED TO THE
DEVELOPMENT OF THE CITY'S 2035 STRATEGIC PLAN - City
Council approved the Professional Services Agreement with True North Research, Inc. for services related to the development of the 2035 Strategic Plan and authorized the Mayor to execute the contract on behalf of the City.
ACCEPTANCE OF THREE SPRINGS PARK SHADE STRUCTURE
INSTALLED BY EVERGREEN ENVIRONMENT, INC.; FILE
NOTICE OF COMPLETION - City Council accepted the completed construction of the Three Springs Shade Structure by Evergreen Environment Inc. and authorized the City Clerk to execute and record a "Notice of Completion" on behalf of the City.
OLD BUSINESS: None
NEW BUSINESS:
TRAFFIC ENGINEERING SERVICES REQUEST FOR PROPOSALS
APPROVAL
City Traffic Engineer Wessel requested authorization for the issuance of a Request for Proposals (RFP) for traffic engineering services. including transportation planning, design, operations, and maintenance, and coordination with homeowne associations and other local groups, as well as County, State and Federa City Traffic Engineer, Mark Wessel, will be retiring July 2025. The goal is to complete the selection and onboarding process in time to allow for at least two months of overlap providing for the opportunity to transfer important institutional knowledge to the new City Traffic Engineer.
On October 14, 2024 the Administrative Committee (Davis/Honig) reviewed the scope of services and timeline and recommended the item move to the City Council for consideration.
Councilmember Halpern moved that City Council approve the Request for Proposal for traffic engineering services and that staff issue the proposal. Mayor Pro Tem Honig seconded the motion.
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NEW BUSINESS (continued):
YES: Councilmembers Pearl, Halpern, McSweeney, Mayor Pro Tem Honig, and Mayor Davis
NO: None
ABSENT: None
ABSTAIN: None
Mayor Davis declared the motion passed 5-0.
2. ADOPTION OF PLANS AND SPECIFICATIONS, CEQA EXEMPTION
DETERMINATION AND AUTHORIZATION TO ADVERTISE BIDS FOR THE ANNUAL STREET RESURFACING PROGRAM FISCAL YEAR 2024-25
City Engineer Hughes presented the plans and specifications for adoption and requested authorization to advertise bids for the construction of the Annual Street Resurfacing Program Fiscal Year (FY) 2024-25. The Annual Street Resurfacing Program is a recurring Capital Improvement Project (CIP) with selection based upon an annual review of the pavement condition of the City's streets.
Street improvements for FY 2024-25 include approximately four miles of street segments, the segment of Thousand Oaks Boulevard from Lindero Canyon Road to the West City Limit, the segment of Lindero Canyon Road between Via Rocas and Agoura Road, and the remaining interior street segments within the Trails Neighborhood that were not included in the FY 2023-24 street resurfacing program. The street work also includes various repairs to cross gutters, updating Americans with Disabilities Act (ADA) ramps, pavement patch repairs as needed on streets throughout the city, and resurfacing of existing asphalt swales that border some of the streets within the Trails Neighborhood.
Mayor Pro Tem Honig moved that the City Council adopt the plans and specifications for the Annual Street Resurfacing Program Fiscal Year 2024-25 and authorize staff to advertise bids for the construction of the Annual Street Petufacing Program Fiscal Year 2024-25. Councilmember Halpern seconded the YES: Councilmembers Pearl, Halpern, McSweeney, Mayor Pro Tem Honig, and Mayor Davis
NO: None
ABSENT: None
ABSTAIN: None
Mayor Davis declared the motion passed 5-0.
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ADJOURNMENT:
Mayor Davis announced the next City Council meeting will be held on December 4, 2024 at 6:30 p.m.
The meeting adjourned at 7:51 p.m.
Ned E Davis, Mayor
Attest:
Antoinetton dant
Antoinette Mann, City Clerk
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