*Agenda has been amended to reflect COVID-19 updates and postponment of Presentation B.
TRI TA
Mayor
CARLOS MANZO
Vice Mayor, District 2
TAI DO
Council Member
KIMBERLY HO
Council Member, District 3
CHI CHARLIE NGUYEN
Council Member
AMENDED AGENDA
CITY COUNCIL/SUCCESSOR AGENCY TO THE
WESTMINSTER REDEVELOPMENT AGENCY
REGULAR MEETING
JUNE 8, 2022
CLOSED SESSION - 5:30 p.m. | OPEN SESSION - 7:00 p.m.
Public Access In-Person and Via Teleconference/Web Conference 8200 WESTMINSTER BOULEVARD
WESTMINSTER, CALIFORNIA 92683
In an effort to protect public health and preven t the spread of coronavirus (COVID -19), the City of Westminster encourages the public to view this City Council meeting on television or online. Members of the public wishing to attend the meeting in person should adhere to CDC guidelines that include prac ticing safe social distancing and wearing a face mask for individuals who are unvaccinated.
If you need special assistance to participate in this meeting, including interpretation, please contact the City Clerk’s Office at (714) 548 -3237. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 35.102-35.104 American Disabilities Act Title II)
Documents provided to a majority of the City Council regarding any item on this agenda are available for public inspection on the City’s website at www.westminster-ca.gov.
AMENDED AGENDA
June 8, 2022
City Council
Regular Meeting Page 1
SPECIAL NOTICE REGARDING CORONAVIRUS (COVID-19) AND ATTENDANCE AT PUBLIC MEETINGS RELATED TO AB 361
On March 4, 2020, Governor Gavin Newsom proclaime d a State of Emergency in California as a result of the threat of COVID -19. On September 17, 2021, Governor Newsom signed AB 361 related to the Brown Act and remote meetings during the state of emergency. AB 361 allows local agencies to continue to conduct remote or “Zoom” meetings during a declared State of Emergency. The City Council adopted Resolution No. 5111 on April 27, 2022, determining as a result of the emergency, meeting in person could present imminent risks to the health or safety of attendees. The City Council makes this determination every 30 days. Pursuant to AB 361, please be advised that some or all of the Westminster City Council members may participate in meetings via teleconference/web conference.
MEETINGS
Regular meetings of the City Council are held the second and fourth Wednesday of each month at the hour of 6:00 p.m. (5:00 p.m. if deemed necessary) for Closed Session matters, if required. The public session of the meeting shall commence at 7:00 p.m. or as soon thereafter as possible.
AGENDA INFORMATION
The agenda contains a brief general description of each item to be considered. The agenda and supporting documentation are available for public review no later than 72 hours prior to the meeting. The agenda can be accessed on the Ci ty's web site at www.westminster-ca.gov. Live video streaming of regular meetings and an archive of agendas and minutes are also available on the City's website. Visit https://westminsterca.granicus.com/ViewPublisher.php?view_id=2 to subscribe to agenda notifications.
ATTENDANCE AND PARTICIPATION BY THE PUBLIC
MEMBERS OF THE PUBLIC MAY VIEW THE MEETING LIVE IN ONE OF THE FOLLOWING WAYS:
In Person
City of Westminster YouTube Channel
City of Westminster Streaming Video Online
Westminster WTV: Spectrum Channel 3, Frontier FiOS Channel 42, and AT&T U - Verse Channel 99
Zoom (see instructions on next page)
AMENDED AGENDA
June 8, 2022
City Council
Regular Meeting Page 2
To view the meeting via Zoom, please visit: https://us02web.zoom.us/j/88590787925 Or One tap mobile :
US: +16699009128,,88590787925# or +13462487799,,88590787925# Or Telephone:
Dial(for higher quality, dial a number based on your current location):
US: +1 669 900 9128 or +1 346 248 7799 or +1 253 215 8782 or +1 312 6 26 6799 or +1 646 558 8656 or +1 301 715 8592
Webinar ID: 885 9078 7925
International numbers available: https://us02web.zoom.us/u/kBbPAdEeI
MEMBERS OF THE PUBLIC MAY SUBMIT COMMENTS IN WRITING UP TO 24 HOURS PRIOR TO THE MEETING:
E-mail your comments to [email protected]. Comments received via e-mail will be provided to the City Council and be reflected in the minutes. Comments will not be read verbally at the meeting. Your comments will become part of the official meeting record. You must provide your full name, but please do not provide any other personal information (i.e. phone numbers, addresses, etc.) that you do not want to be published.
TO SPEAK IN PERSON:
Complete a green speaker slip that is provided at the entrance of the council chambers and submit the completed slip to City Clerk staff. When your name is called, step up to the podium and state your name * and city of residence* (*optional) for the record.
TO SPEAK VIA ZOOM:
TO REQUEST TO SPEAK IN ADVANCE:
o E-mail your request to speak at the meeting along with your name to [email protected].
o Make sure you are logged into Zoom prior to the start of Oral Communications or Public Hearings (if applicable).
o Those who request to speak in advance will be called first and in the order in which the requests were received by the City Clerk’s Office. Please raise your hand by clicking on the option or pressing *9 on your phone. o When your name is called, the City Clerk will enable your microphone and you must press the “unmute” button to unmute yourself. If calling from a telephone or cell phone, press *6 on your dial pad to mute and unmute. o Please state your name* and city of residence* (*optional) for the record.
AMENDED AGENDA
June 8, 2022
City Council
Regular Meeting Page 3
TO SPEAK WITHOUT AN ADVANCED REQUEST:
o Speakers must attend the Council meeting via Zoom in order to speak to the Council.
o The City Clerk will announce the start of Oral Communications or comments for the Public Hearing item and ask speakers to press the “Raise Your Hand” button. If you are using a telephone and have dialed in, press *9 to raise your hand.
o When your name is called, the City Clerk will enable your micr ophone and you must press the “unmute” button to unmute yourself. If calling from a telephone or cell phone, press *6 on your dial pad to mute and unmute. o Please state your name* and city of residence* (*optional) for the record.
Except as specifically pr ovided by law for closed sessions, all meetings of the City Council Agency shall be open and public. Agendas for the City Council meetings provide the public an opportunity to directly address the City Council on items of interest to the public that are wi thin the subject matter jurisdiction of the City Council on any agenda items. NO action may be taken on items not listed on the agenda unless authorized by law.
WEBSITE/TELEVISED MEETING SCHEDULE
Regular City Council meetings are broadcast live on Westmi nster Cable Channel 3 and REBROADCAST on Monday at 5:00 p.m., Wednesday at 7:00 p.m., Friday at 7:00 a.m. and Sunday at 8:30 a.m. The City's website (www.westminster -ca.gov) provides information about viewing live and archived City Council meetings. If you have internet access, you can follow the meeting live with a video stream on your computer. You will also have access to an archive of recent City Council meeting agendas, videos and minutes.
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AMENDED AGENDA
June 8, 2022
City Council
Regular Meeting Page 4
5:30 P.M.
CLOSED SESSION
PUBLIC COMMENTS MAY BE RECEIVED BY THE CITY COUNCIL PRIOR TO ANY ITEM TO BE CONSIDERED IN CLOSED SESSION.
CALL TO ORDER
ROLL CALL MAYOR TRI TA
VICE MAYOR CARLOS MANZO
COUNCIL MEMBER TAI DO
COUNCIL MEMBER KIMBERLY HO
COUNCIL MEMBER CHI CHARLIE NGUYEN
CLOSED SESSION
The City Council will recess to a Closed Session for the following purpose:
1. Conference with Legal Counsel pursuant to Government Code Section 54956.9(d)(1): Existing Litigation
Case: Flores vs. Westminster
Case No.: OCSC Case No. 30-2019-01086207-CU-OE-CJC
2. Conference with Legal Counsel pursuant to Government Code Section 54956.9(d)(2): Potential Litigation
Number of Cases: One (1)
3. Pursuant to Government Code Section 54957: Public Employee Appointment - City Manager
RECESS
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AMENDED AGENDA
June 8, 2022
City Council
Regular Meeting Page 5
7:00 P.M.
RECONVENE CITY COUNCIL/SUCCESSOR AGENCY TO THE WESTMINSTER REDEVELOPMENT AGENCY MEETING:
CALL TO ORDER
ROLL CALL MAYOR TRI TA
VICE MAYOR CARLOS MANZO
COUNCIL MEMBER TAI DO
COUNCIL MEMBER KIMBERLY HO
COUNCIL MEMBER CHI CHARLIE NGUYEN
SALUTE TO FLAG Council Member Nguyen
INVOCATION
CITY ATTORNEY/CLOSED SESSION REPORT
EX PARTE COMMUNICATIONS
CITY CLERK REPORT
A. COVID-19 Updates from David Segura, Emergency Services Coordinator.
CITY MANAGER REPORT
1. SPECIAL PRESENTATIONS
A. Proclamation Observing June 19, 2022 in Commemoration of Juneteenth.
B. Presentation for Retirement of Westminster Police Department K 9 Officer Pako.
2. ORAL COMMUNICATIONS
THIS IS THE TIME OF THE MEETING THAT MEMBERS OF THE PUBLIC MAY
ADDRESS THE CITY COUNCIL REGARDING ANY ITEMS ON THE AGENDA OR
NON-AGENDA ITEMS THAT AR E WITHIN THE SUBJECT MATTER
JURISDICTION, EXCEPT PUBLIC HEARING ITEMS. MEMBERS OF THE
PUBLIC WISHING TO ADDRESS PUBLIC HEARING ITEMS SHALL DO SO AT THE TIME OF THE PUBLIC HEARING. UNLESS OTHERWISE EXTENDED BY A
MAJORITY VOTE OF THE CITY COUNCIL, COMMENTS SHALL BE LIMITED TO FIVE (5) MINUTES PER SPEAKER.
ANY PERSON WISHING TO ADDRESS THE CITY COUNCIL IN PERSON
SHOULD COMPLETE A GREEN SPEAKER SLIP THAT IS PROVIDED AT THE
ENTRANCE TO THE COUNCIL CHAMBERS AND SUBMIT THE CARD TO THE CITY CLERK. WHEN YOUR NAME IS CALLED, PLEASE STEP TO THE PODIUM AT THAT TIME AND STATE YOUR NAME * AND CITY OF RESIDENCE *
AMENDED AGENDA
June 8, 2022
City Council
Regular Meeting Page 6
(*OPTIONAL) FOR THE RECORD.
ANY PERSON WISHING T O ADDRESS THE CITY C OUNCIL VIA ZOOM SHOULD PRESS THE “RAISE YOU R HAND” BUTTON. IF Y OU ARE USING A TELEPHONE AND HAVE DIALED IN, PRESS *9 TO RAISE YOUR HAN D. WHEN
YOUR NAME IS CALLED, THE CITY CLERK WILL ENABLE YOUR
MICROPHONE AND YOU MUST PRESS T HE “UNMUTE” BUTTON TO UNMUTE YOURSELF. IF CALLING FROM A TELEPHONE OR CELL PHONE, PRESS *6 ON YOUR DIAL PAD TO MUTE AND UNMUTE. PLEASE STATE YOUR NA ME* AND CITY OF RESIDENCE* (*OPTIONAL) FOR THE RECORD.
E-COMMENTS
3. CONSENT CALENDAR
ALL MATTERS LISTED UNDE R THE CONSENT CALENDAR ARE CONSIDERED
ROUTINE AND MAY BE APPROVED BY A SINGLE MOTION FOLLOWED BY A ROLL CALL VOTE. THERE WILL BE NO SEPARATE DISCUSSION OF THESE
ITEMS UNLESS MEMBERS OF THE CITY COUNCIL OR STAFF REQUEST
THAT SPECIFIC ITEMS BE REMOVED FROM T HE CONSENT CALENDAR FOR SEPARATE ACTION OR DISCUSSION.
MINUTES
3.1 Minutes of the City Council/Successor Agency to the Westminster Redevelopment Agency.
RECOMMENDATION: Staff recommends that the Mayor and City Council approve the minutes as presented for the dates listed below:
A. May 25, 2022 - Regular Meeting (Closed and Regular Session).
ROUTINE MATTERS
3.2 Approve Five -Year License Agreements with Southern California Edison Company (SCE) for Frank G. Fry Park and Russell C. Paris Park.
RECOMMENDATION: Staff recommends that the Mayor and City Council:
A. Approve a Five-Year License Agreement with Southern California Edison Company (SCE) for the continued use of its right-of-way for park purposes at Frank G. Fry Park and Russell C. Paris Park; and
B. Authorize the Interim City Manager to execute the agreements on behalf of the City and future amendments to the agreement.
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AMENDED AGENDA
June 8, 2022
City Council
Regular Meeting Page 7
3.3 Approve the Final Seven -Year Capital Improvement Program (CIP) and Resolution for the City’s Pavement Management Plan Update for Measure M2 Eligibility for Fiscal Year 2022-2023.
RECOMMENDATION: Staff recommends that the Mayor and City Council:
A. Approve the Final Measure M2 (M2) Seven -Year Capital Improvement Program (CIP) for Fiscal Year 2022 -2023 through 2028-2029, and authorize its submittal to the Orange County Transportation Authority (OCTA) along with other required documents for the M2 Eligibility compliance; and
B. Adopt a Resolution entitled, “A RESOLUTION OF THE MAYOR AND CITY
COUNCIL OF THE CITY OF WESTMINSTER CONCERNING THE STATUS
AND UPDATE OF THE PAVEMENT MANAGEMENT PLAN FOR THE
MEASURE M2 (M2) PROGRAM”; and
C. Approve the City’s Pavement Management Plan (PMP) bi -annual update for the Citywide Master Plan of Arterial Highways (MPAH), Arterial, and Collectors.
AGREEMENTS/PURCHASE ORDERS (UNDER $500,000)
3.4 Award of Contract to Alta Planning and Design, Inc. for the Grant -Funded Citywide Safe Routes to School Plan (SRTS).
Presentation
RECOMMENDATION: Staff recommends that the Mayor and City Council:
A. Approve the award of a Contract to Alta Planning and Design, Inc. for the Citywide Safe Routes to School Plan in the amount of $468,860; and
B. Authorize the Interim City Manager to execute the agreement on behalf of the City.
REPORTS
3.5 Follow-Up Report Regarding Crime Statistics Related to Retail Locations Owned by Shryne Group, Inc.
RECOMMENDATION: Receive and file.
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AMENDED AGENDA
June 8, 2022
City Council
Regular Meeting Page 8
RESOLUTIONS
3.6 Resolution to Continue Authorizing the Conduc t of Remote “Telephonic” Meetings During the State of Emergency.
RECOMMENDATION: Staff recommends that the Mayor and City Council adopt a Resolution entitled, “A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF
THE CITY OF WESTMINSTER MAKING THE LEGALLY R EQUIRED FINDINGS TO CONTINUE TO AUTHORIZE THE CONDUCT OF REMOTE ‘TELEPHONIC’ MEETINGS DURING THE STATE OF EMERGENCY.”
3.7 Adoption of a Res olution to Direct the Biennial Review of the Conflict of Interest Code for Designated Employees and Officials.
RECOMMENDATION: Staff recommends that the Mayor and City Council adopt a Resolution entitled, “A RESOLUTION OF THE MAYOR AND CITY COUNCIL O F
THE CITY OF WESTMINSTER DIRECTING THE REVIEW OF THE CONFLICT OF INTEREST CODE FOR DESIGNATED EMPLOYEES AND OFFICIALS.”
ADMINISTRATIVE ACTIONS
3.8 Special Event Permit Application from the Coalition of the Vietnam Veterans Association to Hold a Commemoration Ceremony on Sunday, June 19, 2022 at Sid Goldstein Freedom Park, 14180 All American Way.
RECOMMENDATION: Staff recommends t hat the Mayor and City Council approve the Special Event Permit at Sid Goldstein Freedom Park on June 19, 2022, subject to conditions.
3.9 Special Event Permit application from Laura Rose Homes & Associates at Keller Williams Realty to hold a Summer Movie in the Park Series at Bolsa Chica Park on July 16, 2022; August 13, 2022; and October 8, 2022.
RECOMMENDATION: Staff recommends that the Mayor and City Council approve the Special Event Permit application for the Summer Movies in the Park Series at Bolsa Chica Park, subject to the conditions.
WARRANT REGISTER
3.10 (City Council and Successor Agency) Warrant Register dated May 19, 2022 through June 1, 2022.
RECOMMENDATION: Receive and file.
END OF CONSENT CALENDAR
4. PUBLIC HEARINGS - None.
AMENDED AGENDA
June 8, 2022
City Council
Regular Meeting Page 9
5. REGULAR BUSINESS
5.1 Notice of Completion for the Work Performed by KASA Construction, Inc., for the Mendez Tribute Monument Park Project, Located at 737 1 Westminster Blvd., Project # P-2465.
RECOMMENDATION: Staff recommends that the Mayor and City Council:
A. Authorize an additional amount of $48,816.00, from Account No. 76502 – 761908, for all change orders related to the project construction; and
B. Accept the subject project and authorize the Interim City Clerk to file a Notice of Completion with the County Clerk-Recorder’s Office.
5.2 Leasing of City Vehicles through Enterprise Fleet Leasing.
RECOMMENDATION: Staff recommends that the Mayor and City Council authorize the continued leasing of City vehicles through Enterprise Fleet Leasing in the amount of $749,000 for Fiscal Year 2022-23.
5.3 Agreement with Southern California Edison to Relocate Their Facilities Under SCE Tariff Rule 20B.
RECOMMENDATION: Staff recommends that the Mayor and City Council:
A. Increase the Revenue Account in Economic Development Fund, Reimbs - Other for FY 22/23 by $322,000 for the reimbursable Spectrum related work; and
B. Increase the “Utility Underground Pr oject on Bolsa Ave & Brookhurst St UUD#7” capital project in the amount of $600,000 for the relocation work; and
C. Approve the subject agreement with Southern California Edison for the relocation work and authorize the Interim City Manager to execut e the contract on behalf of the City.
5.4 Award of Contract for the Playground Renovation Project for Sigler Park – Project No. P-2557 to Western State Builders, Inc.
RECOMMENDATION: Staff recommends that the Mayor and City Council:
A. Approve a budget adjustment from the Park Dedication Fund balance (Fund 200) to a newly created CIP Project, Account Number 76502 -762205, “Sigler Park Playground Improvements”, in the amount of $178,645.06; and
AMENDED AGENDA
June 8, 2022
City Council
Regular Meeting Page 10
B. Approve the award of contract to the lowest responsible bidder in the amount of $471,760.96 to Western State Builders, Inc., and that all other bids be rejected; and
C. Authorize a 10% contingency in the amount of $47,176.10 for potential change orders; and
D. Authorize the Interim City Manager to execute the contract on behalf of the City.
5.5 Strategic Plan Goal #1: Achieve Financial Stability.
Strategic Plan Objective: Develop at least three creative ways to generate additional revenue to achieve financial stability and present results to the City Council.
Presentation
RECOMMENDATION: Staff recommends that the Mayor and City Council provide direction and receive and file this report.
5.6 Strategic Plan Goal #1: Achieve Financial Stability.
Strategic Plan Objective: Present to the City Council ideas for improving traffic and parking conditions in Little Saigon.
Presentation
RECOMMENDATION: Staff recommends that the Mayor and City Council provide direction and receive and file this report.
5.7 Strategic Plan Goal #2 – Develop and Implement Specific Plans for Lit tle Saigon, the Downtown District, and the West Side.
Strategic Plan Objective: Present to the City Council for action staff recommendations for Specific Plan development.
Presentation
RECOMMENDATION: Staff recommends that the Mayor and City Co uncil provide direction and receive and file this report.
5.8 Appointment of City Manager and Approval of Employment Agreement.
RECOMMENDATION: Staff recommends that the Mayor and City Council review and consider the approval of the employment agreement between Christine Cordon and the City of Westminster.
AMENDED AGENDA
June 8, 2022
City Council
Regular Meeting Page 11
6. LEGISLATIVE ITEMS
6.1 Adoption of a Resolution Declaring a Level 1 Water Supply Shortage.
RECOMMENDATION: Staff recommends that the Mayor and City Council adopt a Resolution entitled, “A RESOLUTION OF THE M AYOR AND CITY COUNCIL OF THE CITY OF WESTMINSTER DECLARING A LEVEL 1 WATER SUPPLY SHORTAGE,” pursuant to Ordinance No. 2536.
7. COMMISSION AND COMMITTEE ITEMS - None.
8. COMMENTS FROM CITY COUNCIL/AGENCY MEMBERS
(Including AB 1234 Report when required)
9. COUNCIL ADJOURNMENT
Special Meeting/Study Session for Strategic Planning will be held Monday, June 20, 2022 at 8:30 a.m. via Zoom only.
Next Regular Meeting will be held Wednesday, June 22, 2022 at 7:00 p.m.
DECLARATION: This agenda was p osted on the Bulletin Board out side of the Council Chambers, w ere completely accessible to the public; and online, at least 72 hours in advance of the City Council Meeting.
/s/Lucie Colombo, CMC, Interim City Clerk