Mayor
CARLOS MANZO
Vice Mayor, District 2
TAI DO
Council Member
KIMBERLY HO
Council Member, District 3
CHI CHARLIE NGUYEN
Council Member
AGENDA
CITY COUNCIL/SUCCESSOR A GENCY TO THE
WESTMINSTER REDEVELOPMENT AGENCY
SPECIAL MEETING
DECEMBER 9, 2022
OPEN SESSION - 12:00 p.m.
Public Access Via Teleconference/Web Conference Only
8200 WESTMINSTER BOULEVARD
WESTMINSTER, CALIFORNIA 92683
_____________________________________________________________________ In an effort to protect public health and prevent the spread of coronavirus (CO VID-19), the City of Westminster encourages the public to view this City Council meeting on television or online. Members of the public wishing to attend the meeting in person should adhere to CDC guidelines that include practicing safe social distancing and wearing a face mask for individuals who are unvaccinated.
If you need special assistance to participate in this meeting, including interpretation, please contact the City Clerk’s Office at (714) 548-3237. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 35.102-35.104 American Disabilities Act Title II)
Documents provided to a majority of the City Council regarding any item on this agenda are available for public inspection on the City’s website at www.westminster-ca.gov. _____________________________________________________________________
SPECIAL MEETING
AGENDA
D
ECEMBER 9, 2022
SPECIAL NOTICE REGARDING CORONAVIRUS (COVID-19) AND ATTENDANCE AT PUBLIC MEETINGS RELATED TO AB 361
On March 4, 2020, Governor Gavin Newsom proclaimed a State of Emergency in California as a result of the threat of COVID-19. On September 17, 2021, Governor Newsom signed AB 361 related to the Brown Act and remote meetings during the state of emergency. AB 361 allows local agencies to continue to conduct remote or “Zoom” meetings during a declared State of Emergency. The City Council adopted Resolution No. 5163 on November 30, 2022, determining as a result of the emergency, meeting in person could present imminent risks to the health or safety of attendees. The City Council makes this determination every 30 days.
Pursuant to AB 361, please be advised that some or all of the Westminster City Council members may participate in meetings via teleconference/web conference.
MEETINGS
Regular meetings of the City Council are held the second and fourth Wednesday of each m
onth at the hour of 6:00 p.m. (5:00 p.m. if deemed necessary) for Closed Session matters, if required. The public session of the meeting shall commence at 7:00 p.m. or as soon thereafter as possible.
AGENDA INFORMATION
The agenda contains a brief general description of each item to be considered. The agenda and
supporting documentation are available for public review no later than 24 hours prior to the meeting. The agenda can be accessed on the City's web site at www.westminster-ca.gov. Live video streaming of regular meetings and an archive of agendas and minutes are also available on the City's website. Visit https://westminsterca.granicus.com/ViewPublisher.php?view_id=2 to subscribe to agenda notifications.
RULES OF CONDUCT AND DECORUM AT PUBLIC MEETING
W
ESTMINSTER MUNICIPAL CODE SEC. 2.04.060 AND RESOLUTION NO. 4963 In support and respect of one another and in an effort to orderly conduct the business of the people
during the meeting, following the adopted Rules of Decorum are required, expected, and appreciated. The Rules of Conduct are as follows:
• Treat others courteously.
• Listen to others respectfully.
• No profane language.
• Please do not interrupt other speakers or council members. • Please remain seated or quiet when asked to.
• Please do not obstruct visibility for others in attendance with large signs. • Signs shall not be larger than 8 ½ x 11 size.
• For your safety and the safety of others, no signs on sticks are allowed in the Council Chambers.
SPECIAL MEETING
AGENDA
DE
CEMBER 9, 2022
QUY TẮC HÀNH XỬ CHO NHỮNG BUỔI HỌP CÔNG CHÚNG
WESTMINSTER. 2.04.060 VÀ NGHỊ QUYẾT 4963
Để hỗ tr ợ và tôn trọng lẫn nhau và trong nỗ lự c tiến hành có trật tự cho những buổi họp, việc tuân theo các quy tắc hành xử cần thiết đã được thông qua. Các quy tắc hành xử như sau:
• Đối xử lịch sự với người khác.
• Tôn tr ọng lắng nghe người khác.
• Không được dùng ngôn ngữ tục tĩu.
• Vui lòng không ng ắt lời nói của người khác hoặc thành viên hội đồng thành phố. • Vui lòng ng ồi yên hoặc im lặng khi được yêu cầu.
• Vui lòng không s ử dụng những bảng hiệu lớn cản trở tầm nhìn của những người khác. • B ảng hiệu không được lớn hơn kích thước 8 ½ x 11.
• Vì sự an toàn c ủa mọi người, không được phép sử dụng những bảng hiệu gắn trên gậy trong phòng họp hội đồng thành phố.
REGLAS DE CONDUCTA Y DECORO EN LAS REUNIONES PÚBL ICAS
SECCIÓN DEL CÓDIGO MUNICIPAL DE WESTMINSTER. 2.04.060 Y RESOLUCIÓN NO. 4963
En apoyo y respeto mutuo y en un esfuerzo por conducir ordenadamente los asuntos de las per
sonas durante la reunión, se requiere, espera, y agradece seguir las Reglas de Decoro adoptadas por la ciudad. Las reglas de conducta son las siguientes:
• Trate a los demás con cortesía.
• Escuche a los demás con respeto.
• No lenguaje profano.
• No interrumpa a otros oradores o miembros del consejo. • Permanezca sentado o en silencio cuando se lo pidan.
• No obstruya la visibilidad de los demás con carteles grandes. • Los letreros no deben tener un tamaño superior a 8 ½ x 11. • Por su seguridad y la seguridad de los demás, no se permiten letreros con palos en las Cámaras del Consejo.
ATTENDANCE AND PARTICIPATION BY THE PUBLIC
MEMBERS OF THE PUBLIC MAY VIEW THE MEETING LIVE IN ONE OF THE FOL
LOWING WAYS:
• In Person
• City of Westminster YouTube Channel -
https://www.youtube.com/cityofwestminsterca92683
• City of Westminster Streaming Video Online -
https://westminsterca.granicus.com/ViewPublisher.php?view_id=2 • Westminster WTV: Spectrum Channel 3, Frontier FiOS Channel 42, and AT&T U-Verse Channel 99
• Zoom (see instructions on next page)
SPECIAL MEETING
AGENDA
DE
CEMBER 9, 2022
To view the meeting via Zoom, please visit: https://us02web.zoom.us/j/86017739565 Meeting/Webinar ID: 860 1773 9565
Or One tap mobile:
US: +16699009128,,86017739565# or +16694449171,,86017739565# Or Telephone:
Dial(for higher quality, dial a number based on your current location):
US: +1 669 900 9128 or +1 669 444 9171 or +1 346 248 7799 or +1 253 215 8782 or +1 564 217 2000 or +1 646 558 8656 or +1 646 931 3860 or +1 301 715 8592 or +1 312 626 6799 or +1 386 347 5053
International numbers available: https://us02web.zoom.us/u/kVOb9ELcz MEMBERS OF THE PUBLIC MAY SUBMIT COMMENTS IN WRITING UP TO 24
HOURS PRIOR TO THE M
EETING:
• E-mail your comments to [email protected]. • Comments received via e-mail will be provided to the City Council and be reflected in the minutes. Comments will not be read verbally at the meeting. • Your comments will become part of the official meeting record. You must provide your full name, but please do not provide any other personal information (i.e. phone numbers, addresses, etc.) that you do not want to be published.
SPECIAL MEETING
[INTENTIONALLY LEFT BLANK]
AGENDA
D
ECEMBER 9, 2022
TO SPEAK VIA ZOOM:
• TO REQUEST TO SPEAK IN ADVANCE:
• E-mail your request to speak at the meeting along with your name to [email protected].
• Make sure you are logged into Zoom prior to the start of Oral Communications or Public Hearings (if applicable).
• Those who request to speak in advance will be called first and in the order in which the requests were received by the City Clerk’s Office. Please raise your hand by clicking on the option or pressing *9 on your phone. • When your name is called, the City Clerk will enable your microphone and you must press the “unmute” button to unmute yourself. If calling from a telephone or cell phone, press *6 on your dial pad to mute and unmute. • Please state your name* and city of residence* (*optional) for the record. • TO SPEAK WITHOUT AN ADVANCED REQUEST:
• Speakers must attend the Council meeting via Zoom in order to speak to the Council.
• The City Clerk will announce the start of Oral Communications or comments for the Public Hearing item and ask speakers to press the “Raise Your Hand” button. If you are using a telephone and have dialed in, press *9 to raise your hand.
• When your name is called, the City Clerk will enable your microphone and you must press the “unmute” button to unmute yourself. If calling from a telephone or cell phone, press *6 on your dial pad to mute and unmute. • Please state your name* and city of residence* (*optional) for the record.
MEMBERS OF THE PUBLIC MAY REQUEST AN INTERPRETER* IN ADVANCE TO A
SSIST A NON-ENGLISH SPEAKER DURING THE ORAL COMMUNICATIONS AND PUBLIC HEARING SECTIONS OF THE MEETING.
In accordance with Resolution No. 5135, the City Council adopted a policy providing rules governing translators and public comments to ensure a fair opportunity for all speakers to address the City Council. A non-English speaking member of the public wishing to address the City Council may bring their own interpreter* to interpret for them from non-English to English.
A non-English speaking member of the public may alternatively request that the City provide an interpreter* to interpret in Vietnamese or Spanish. The request must be made no less than 48 hours in advance for a regular meeting, and 12 hours in advance for a special meeting.
The City will voluntarily make a reasonable effort to accommodate the request. However, the City does not have a legal obligation to provide an interpreter*. Any non-English speaking member of the public may utilize the services of a City-provided interpreter*, if one is available at the meeting.
SPECIAL MEETING
AGENDA
D
ECEMBER 9, 2022
In accordance with the policy and the California Government Code, non-English speakers
who utilize an interpreter* will be allowed to speak twice the allotted time granted by the City Council to any speaker not utilizing an interpreter*, subject to any restrictions set forth in the City’s adopted policy.
Speakers who elect to address the City Council in English and self-translate into another language will not be allowed twice the allotted time. *Also referenced as “Translator” in Government Code and City Resolution.
Except as specifically provided by law for closed sessions, all meetings of the City Council Agency shall be open and public. Agendas for the City Council meetings provide the public an opportunity to directly address the City Council on items of interest to the public that are within the subject matter jurisdiction of the City Council on any agenda items. NO action may be taken on items not listed on the agenda unless authorized by law.
WEBSITE/TELEVISED MEETING SCHEDULE
Regular City Council meetings are broadcast live on Westminster Cable Channel 3 and R
EBROADCAST on Monday at 5:00 p.m., Wednesday at 7:00 p.m., Friday at 7:00 a.m. and Sunday at 8:30 a.m. The City’s website ( www.westminster-ca.gov) provides information about viewing live and archived City Council meetings. If you have internet access, you can follow the meeting live with a video stream on your computer. You will also have access to an archive of recent City Council meeting agendas, videos and minutes. [INTENTIONALLY LEFT BLANK]
SPECIAL MEETING
AGENDA
DECEMBER 9, 2022
REGULAR SESSION
12:00 P.M.
RECONVENE CITY COUNCIL/SUCCESSOR AGENCY TO THE WESTMINSTER
REDEVELOPMENT AGENCY MEETING
CALL TO ORDER
ROLL CALL MAYOR
VICE MAYOR CARLOS MANZO
COUNCIL MEMBER TAI DO
COUNCIL MEMBER KIMBERLY HO
COUNCIL MEMBER CHI CHARLIE NGUYEN
SALUTE TO FLAG Council Member Tai Do
INVOCATION
CITY ATTORNEY REPORT
EX PARTE COMMUNICATIONS
CITY CLERK REPORT
CITY MANAGER REPORT
1. SPECIAL PRESENTATIONS - NONE.
[
INTENTIONALLY LEFT BLANK]
SPECIAL MEETING
AGENDA
DECEMBER 9, 2022
3. 3.1
ORAL COMMUNICATIONS
THIS IS THE TIME OF THE MEETING THAT MEMBERS OF THE PUBLIC MAY
ADDRESS THE CITY COUNCIL REGARDING ANY ITEMS ON THE AGENDA OR
NON-AGENDA ITEMS THAT ARE WITHIN THE SUBJECT MATTER JURISDICTION, EXCEPT PUBLIC HEARING ITEMS. MEMBERS OF THE PUBLIC WISHING TO
ADDRESS PUBLIC HEARING ITEMS SHALL DO SO AT THE TIME OF THE PUBLIC HEARING. UNLESS OTHERWISE EXTENDED BY A MAJORITY VOTE OF THE CITY COUNCIL, COMMENTS SHALL BE LIMITED TO FIVE (5) MINUTES PER SPEAKER.
ANY PERSON WISHING TO ADDRESS THE CITY COUNCIL IN PERSON SHOULD
COMPLETE A GREEN SPEAKER SLIP THAT IS PROVIDED AT THE ENTRANCE TO THE COUNCIL CHAMBERS AND SUBMIT THE CARD TO THE CITY CLERK. WHEN
YOUR NAME IS CALLED, PLEASE STEP TO THE PODIUM AT THAT TIME AND STATE YOUR NAME* AND CITY OF RESIDENCE* (*OPTIONAL) FOR THE RECORD.
ANY PERSON WISHING TO ADDRESS THE CITY COUNCIL VIA ZOOM SHOULD PRESS THE “RAISE YOUR HAND” BUTTON. IF YOU ARE USING A TELEPHONE AND HAVE DIALED IN, PRESS *9 TO RAISE YOUR HAND. WHEN YOUR NAME IS
CALLED, THE CITY CLERK WILL ENABLE YOUR MICROPHONE AND YOU MUST PRESS THE “UNMUTE” BUTTON TO UNMUTE YOURSELF. IF CALLING FROM A TELEPHONE OR CELL PHONE, PRESS *6 ON YOUR DIAL PAD TO MUTE AND UNMUTE. PLEASE STATE YOUR NAME* AND CITY OF RESIDENCE* (*OPTIONAL) FOR THE RECORD.
CONSENT CALENDAR
ALL MATTERS LISTED UNDER THE CONSENT CALENDAR ARE CONSIDERED
ROUTINE AND MAY BE APPROVED BY A SINGLE MOTION FOLLOWED BY A ROLL CALL VOTE. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS
UNLESS MEMBERS OF THE CITY COUNCIL OR STAFF REQUEST THAT SPECIFIC
ITEMS BE REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE ACTION OR DISCUSSION.
ROUTINE MATTERS
Notice of Completion for the work performed by Copp Contracting, Inc. for the CDBG 21-22 Street Improvement - Project No. CDBG 21-22.
RECOMMENDATION: Staff recommends that the Mayor and City Council accept the subject project and authorize the Interim City Clerk to file a Notice of Completion with the County Clerk-Recorder’s Office.
2. AGENDA
DECEMBER 9, 2022
3.2 3.3
Notice of Completion for the work performed by Arizona Pipeline Company for the Utility Undergrounding Project at Bolsa Avenue and Brookhurst Street - Project No. P - 2540.
RECOMMENDATION: Staff recommends that the Mayor and City Council accept the subject project and authorize the Interim City Clerk to file a Notice of Completion with the County Recorder’s Office.
2022 Edward Byrne Justice Assistance Grant (JAG) Memorandum of Understanding in Fiscal Year 2022-2023.
RECOMMENDATION:
Staff recommends that the Mayor and City Council:
A. Approve the Memorandum of Understanding (MOU) for the 2022 Edward Byrne Memorial Justice Assistance Grant (JAG) Program and authorize the City Manager to execute the related 2022 JAG grant documents; B. Approve a revenue estimate of $18,496 to the 2022 Justice Assistance Grant (JAG) Program, Grant Revenue Account for the Fiscal Year 2022-23 budget; and C. Approve an appropriation of $18,496 to the 2022 Justice Assistance Grant (JAG) Program Grant expenditures budget for the Fiscal Year 2022-23 for part-time wages.
3.4 3.5
Accepting Orange County Transportation Authority (OCTA) Grant in the amount of $69,600 from the Environmental Cleanup Tier 1 Grant Program to Install Catch Basin Screens City-Wide.
RECOMMENDATION: Staff recommends that the Mayor and City Council accept the Orange County Transportation Authority (OCTA) grant funds (Measure M2) in the amount of $69,600 for the installation of catch basin screens city-wide.
AGREEMENTS/PURCHASE ORDERS (UNDER $500,000)
Authorize a Purchase Order to Perfect Gift Corporate for the purchase of Visa Gift
Cards for Grocery Assistance Program, Fiscal Year 2022-2023.
RECOMMENDATION: Staff recommends that the Mayor and City Council authorize an increase of $220,000 for a total of $320,000 for the purchase of Visa Gift Cards for Fiscal Year 2022-23.
SPECIAL MEETING
AGENDA
DECEMBER 9, 2022
YEAR ENDING JUNE 30, 2022.
”
RECOMMENDATION: Staff recommends that the Mayor and City Council approve the Annual Measure M2 Expenditure Report for Fiscal Year 2021-2022 and adopt a resolution entitled, “A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF WESTMINSTER, CALIFORNIA, CONCERNING THE MEASURE M2
EXPENDITURE REPORT FOR THE CITY OF WESTMINSTER FOR THE FISCAL YEAR ENDING JUNE 30, 2022."
END OF CONSENT CALENDAR
4. PUBLIC HEARINGS - NONE.
5. REGULAR BUSINESS
5.1 Budget Adjustment of Liability Administration Fund for Fiscal Year 2022-2023.
RECOMMENDATION: Staff recommends that the Mayor and City Council approve a budget increase of $800,000 for legal expenses from the Liability Administration Fund 750 into Account No. 14335-43000 (Public Liability Administration Program, Legal Fees) for the remainder of Fiscal Year 2022-2023.
5.2 Proposed Date Change for Westminster 2023 Tet Parade.
RECOMMENDATION: Staff recommends that the Mayor and City Council consider moving the date of Westminster’s 2023 Tet Parade to Saturday, January 28.
REPORTS
3.6 Annual Measure M2 Expenditure Report.
[INTENTIONALLY LEFT BLANK]
AGENDA
DECEMBER 9, 2022
6.1 A. Introduce an Ordinance for first reading entitled, “AN ORDINANCE OF THE
MAYOR AND CITY COUNCIL OF THE CITY OF WESTMINSTER, CALIFORNIA, AMENDING THE WESTMINSTER MUNICIPAL CODE TO ADD CHAPTER 2.42 (GENERAL RULES FOR COMMISSION AND COMMITTEE APPOINTMENTS), AMENDING CHAPTERS 2.44 (PLANNING COMMISSION), 2.56 (PARKS AND RECREATION COMMISSION), 2.57 (CULTURAL ARTS COMMISSION)
10.12.080 (TRAFFIC COMMISSION), AND DELETING CHAPTER 2.69, TO UPDATE RULES GOVERNING CITY COMMISSIONS AND COMMITTEES,” read by title only and waive further reading; and
B. Introduce an Ordinance for first reading entitled, “AN ORDINANCE OF THE
MAYOR AND CITY COUNCIL OF THE CITY OF WESTMINSTER, CALIFORNIA, AMENDING TITLE 2 (ADMINISTRATION AND PERSONNEL) OF THE
WESTMINSTER MUNICIPAL CODE TO ADD CHAPTER 2.62 (COMMISSION ON AGING),” read by title only and waive further reading; and C. Adopt a Resolution entitled, “A RESOLUTION OF THE MAYOR AND CITY
COUNCIL OF THE CITY OF WESTMINSTER, CALIFORNIA, REVISING RESOLUTION NO. 4447 AMENDING THE STRUCTURE OF MEMBERS FOR THE YOUTH COMMITTEE.”
6.2 Declaration of Results of the November 8, 2022 General Municipal Election and Such Other Matters as Provided by Law.
RECOMMENDATION: Staff recommends that the Mayor and City Council adopt a Resolution
entitled, “A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY
OF WESTMINSTER, CALIFORNIA, RECITING THE FACT OF THE GENERAL MUNICIPAL ELECTION HELD ON NOVEMBER 8, 2022 DECLARING THE RESULT AND SUCH OTHER MATTERS AS PROVIDED BY LAW.”
SPECIAL MEETING
6. LEGISLATIVE ITEMS
Amendments to Various City Commissions, Boards, and Committees. [INTENTIONALLY LEFT BLANK]
RECOMMENDATION: Staff recommends that the Mayor and City Council:
DECLARATION: This agenda was posted on the Bulletin Board outside of the Council Chambers, where completely accessible to the public, at least 24 hours in advance of the City Council meeting.
/s/Lucie Colombo, CMC, CPMC, Interim City Clerk
SPECIAL MEETING
AGENDA
DECEMBER 9, 2022
7. COMMISSION AND COMMITTEE ITEMS - NONE.
8. COMMENTS FROM CITY COUNCIL/AGENCY MEMBERS
(Including AB 1234 Report when required)
9. COUNCIL ADJOURNMENT
Next Regular Meeting will be held Wednesday, December 14, 2022 at 7:00 p.m.