CITY COUNCIL/ SUCCESSOR AGENCY TO THE WESTMINSTER, CALIFORNIA WESTMINSTER REDEVELOPMENT AGENCY DECEMBER 9, 2022
MINUTES OF SPECIAL MEETING
Pursuant to the State of California Executive Order N- 29- 20 related to coronavirus COVID- 19), the City Council of the City of Westminster, California convened on December 9, 2022 at 12: 08 p. m. via teleconference/ web conference, City Council Chambers, 8200 Westminster Boulevard, Westminster, California.
CONVENE CITY COUNCIL MEETING: The City Council/ Successor Agency to the Westminster Redevelopment Agency meeting convened to Open Session at 12:08 p.m.
SPECIAL MEETING
12: 00 PM
IN- PERSON HYBRID
Vice Mayor Manzo called the Regular Meeting of the City Council/ Successor Agency to the Westminster Redevelopment Agency Meeting to order at 12: 08 p. m., via teleconference/ web conference, at the City of Westminster, City Council Chambers, 8200 Westminster Boulevard, Westminster, California.
ROLL CALL VICE MAYOR CARLOS MANZO
PRESENT: COUNCIL MEMBER TAI DO
COUNCIL MEMBER KIMBERLY HO
COUNCIL MEMBER CHI CHARLIE NGUYEN
ABSENT: NONE
Interim City Clerk Colombo announced a quorum with all members present.
STAFF PRESENT: City Manager Christine Cordon
City Attorney Christian Bettenhausen
Assistant City Manager Adolfo Ozaeta
Police Chief Darin Lenyi
Interim City Clerk Lucie Colombo
Finance Director Erin Backs
Community Services and Recreation Director Vanessa
Johnson
Public Works Director/ City Engineer Jake Ngo
Assistant City Clerk Abigail Y. Alcala
SALUTE TO THE FLAG
The Flag Salute was led by Council Member Do.
INVOCATION
The Invocation was not conducted.
MINUTES OF SPECIAL MEETING DECEMBER 9, 2022
CITY ATTORNEY/ CLOSED SESSION REPORT
There was no City Attorney/Closed Session Report to be presented at this time.
EX PARTE COMMUNICATIONS
There were no Ex Parte Communications to be presented at this time.
CITY CLERK REPORT
Interim City Clerk requested Agenda Item No. 6. 1 be withdrawn.
CITY MANAGER REPORT
City Manager Cordon spoke regarding Santa Pop-Up Events at Sigler Park and Bolsa Chica Park.
1. SPECIAL PRESENTATIONS — NONE.
Discussion ensued regarding speaking during oral communications.
2. ORAL COMMUNICATIONS
Zoom Participants
1. Camilla Overbeek spoke regarding the allocation of the gift cards ( Agenda Item No. 3.5) and expressed concern regarding the TET Parade ( Agenda Item No. 5. 2).
2. Amy Walsh echoed previous speakers' comments.
3. Terry Rains requested Agenda No. 3.5 be pulled for separate discussion, spoke regarding the TET Parade ( Agenda Item No. 5. 2), amendments to various City Commissions, Boards, and Committees (Agenda Item No. 6.1), and the November 8, 2022 election ( Agenda Item No. 6. 2).
INTENTIONALLY LEFT BLANK
MINUTES OF SPECIAL MEETING DECEMBER 9, 2022
3. CONSENT CALENDAR
Council Member Ho requested Agenda Item No. 3. 5 be pulled for separate discussion.
ROUTINE MATTERS
3. 1 Notice of Completion for the work performed by Copp Contracting, Inc. for the CDBG 21- 22 Street Improvement - Project No. CDBG 21- 22.
ACTION: The Mayor and City Council accepted the subject project and authorized the Interim City Clerk to file a Notice of Completion with the County Clerk- Recorder' s Office.
3. 2 Notice of Completion for the work performed by Arizona Pipeline Company for the Utility Undergrounding Project at Bolsa Avenue and Brookhurst Street — Project No. P - 2540.
ACTION: The Mayor and City Council accepted the subject project and authorized the Interim City Clerk to file a Notice of Completion with the County Clerk- Recorder' s Office.
3. 3 2022 Edward Byrne Justice Assistance Grant ( JAG) Memorandum of Understanding in Fiscal Year 2022- 2023.
ACTION: The Mayor and City Council:
A. Approved the Memorandum of Understanding ( MOU) for the 2022 Edward Byrne Memorial Justice Assistance Grant ( JAG) Program and authorized the City Manager to execute the related 2022 JAG grant documents; and B. Approved a revenue estimate of $ 18, 496 to the 2022 Justice Assistance Grant ( JAG) Program, Grant Revenue Account for the Fiscal Year 2022- 23 budget; and
C. Approved an appropriation of$ 18, 496 to the 2022 Justice Assistance Grant JAG) Program Grant expenditures budget for the Fiscal Year 2022- 23 for part- time wages.
3. 4 Accepting Orange County Transportation Authority ( OCTA) Grant in the amount of $ 69, 600 from the Environmental Cleanup Tier 1 Grant Program to Install Catch Basin Screens City- Wide.
ACTION: The Mayor and City Council accepted the Orange County Transportation Authority ( OCTA) grant funds ( Measure M2) in the amount of $ 69, 600 for the installation of catch basin screens city- wide.
MINUTES OF SPECIAL MEETING DECEMBER 9, 2022
AGREEMENTS/ PURCHASE ORDERS ( UNDER $ 500, 000)
3. 5 THIS AGENDA ITEM WAS MOVED FOR SEPARATE DISCUSSION.
SEE END OF CONSENT CALENDAR ITEMS.)
REPORTS
3. 6 Annual Measure M2 Expenditure Report.
ACTION: The Mayor and City Council approved the Annual Measure M2 Expenditure Report for Fiscal Year 2021- 2022 and adopted Resolution No. 5169 entitled, " A
RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF WESTMINSTER, CALIFORNIA, CONCERNING THE MEASURE M2
EXPENDITURE REPORT FOR THE CITY OF WESTMINSTER FOR THE FISCAL YEAR ENDING JUNE 30, 2022."
END OF CONSENT CALENDAR
Motion was made by Council Member Nguyen, and seconded by Vice Mayor Manzo to approve the Consent Calendar, except Agenda Item No 3. 5.
The motion carried, 4-0, by the following roll call vote:
AYES: MANZO, DO, HO, NGUYEN
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
AGENDA ITEMS PULLED FROM CONSENT CALENDAR FOR SEPARATE
DISCUSSION.
3. 5 Authorize a Purchase Order to Perfect Gift Corporate for the purchase of Visa Gift Cards for Grocery Assistance Program, Fiscal Year 2022- 2023.
Community Services and Recreation Director Johnson gave a brief report regarding a purchase order for the purchase of gift cards for the Grocery Assistance Program.
Council Member Ho expressed concern regarding the program and requested clarification regarding the processing of the Grocery Assistance Program.
Discussion ensued regarding the process of the program, the distribution of monies per district and placing the program on hold.
Council Member Nguyen stated the program was approved by the Council and spoke regarding the marketing and advertisement of the program.
MINUTES OF SPECIAL MEETING DECEMBER 9, 2022
Community Services and Recreation Director Johnson stated there was no press release and spoke regarding community outreach regarding the program.
Council Member Do stated the issues related to the program should be discussed and addressed by the new council members.
Vice Mayor Manzo asked if a press release has been generated.
Discussion ensued regarding the announcement and publication of the program.
Motion was made by Vice Mayor Manzo, and seconded by Council Member Do to have staff develop a process and plan for the Grocery Assistance Program and bring back the item to Council.
The motion carried, 3-1, by the following roll call vote:
AYES: MANZO, DO, HO
NOES: NGUYEN
ABSENT: NONE
ABSTAIN: NONE
AGENDA ITEMS PULLED
Withdraw Agenda Item No. 6. 1 - Amendments to Various City Commissions, Boards, and Committees.
Motion was made by Vice Mayor Manzo, and seconded by Council Member Nguyen to pull Agenda Item No. 6. 1.
The motion carried, 4-0, by the following roll call vote:
AYES: MANZO, DO, HO, NGUYEN
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
4. PUBLIC HEARINGS
There were no Public Hearing items to be presented at this time.
5. REGULAR BUSINESS
5. 1 Budget Adjustment of Liability Administration Fund for Fiscal Year 2022- 2023.
Motion was made by Council Member Do, and seconded by Council Member Ho to approve a budget increase of $ 800, 000 for legal expenses from the Liability
MINUTES OF SPECIAL MEETING DECEMBER 9, 2022
Administration Fund 750 into Account No. 14335- 43000 ( Public Liability Administration Program, Legal Fees) for the remainder of Fiscal Year 2022- 2023.
The motion carried, 4-0, by the following roll call vote:
AYES: MANZO, DO, HO, NGUYEN
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
5. 2 Proposed Date Change for Westminster 2023 Tet Parade.
City ManagerCordonspokeregardingthe proposeddate changefor the 2023TET Parade.
Discussion ensued regarding the costs, reimbursements, challenges, and impacts of the TET Parade related to the new proposed date change.
Motion was made by Council Member Do, and seconded by Council Member Ho to move the date of Westminster' s 2023 Tet Parade to Sunday, January 22, 2023.
The motion carried, 4-0, by the following roll call vote:
AYES: MANZO, DO, HO, NGUYEN
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
6. LEGISLATIVE ITEMS
6. 1 This Agenda Item was withdrawn.
6. 2 Declaration of Results of the November 8, 2022 General Municipal Election and Such Other Matters as Provided by Law.
Vice Mayor Manzo congratulated City Council Member Nguyen as the newly elected Mayor and welcomed the newly elected City Council Members.
Motion was made by Council Member Do, and seconded by Vice Mayor Manzo to adopt Resolution No. 5170 entitled, " A RESOLUTION OF THE MAYOR AND CITY
COUNCIL OF THE CITY OF WESTMINSTER, CALIFORNIA, RECITING THE FACT OF THE GENERAL MUNICIPAL ELECTION HELD ON NOVEMBER 8, 2022
DECLARING THE RESULT AND SUCH OTHER MATTERS AS PROVIDED BY LAW."
MINUTES OF SPECIAL MEETING DECEMBER 9, 2022
The motion carried, 4-0, by the following roll call vote:
AYES: MANZO, DO, HO, NGUYEN
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
City Attorney Bettenhausen stated that affirming the ordinance related to Measure Y was adopted by the vote of the people by more than a majority vote and will now go into effect.
7. COMMISSION AND COMMITTEE ITEMS
There were no Commission and Committee Items to be presented at this time.
8. COMMENTS FROM CITY COUNCIL/ AGENCY MEMBERS ( Including AB 1234 Report when required)
Council Member Do congratulated the newly elected officials, Mayor Chi Charlie Nguyen, City Council Members Amy Phan West and NamQuan Nguyen, thanked City staff and the community for their efforts and participation.
Council Member Ho spoke regarding the election.
Council Member Nguyen thanked everyone for their votes and thanked City Council Member Do for his years of service to the community.
Vice Mayor Manzo thanked City Council Member Do for his years of service to the community.
9. COUNCIL ADJOURNMENT:
There being no further business to discuss, Vice Mayor Manzo adjourned the meeting at 1: 17 p. m.
Next Regular Meeting will be held on Wednesday, December 14, 2022 at 7:00 p.m.
Respectfully submitted:
Ab •&$ Y. Alia"(: •
Ass' s ant ity lerk
MINUTES OF SPECIAL MEETING DECEMBER 9, 2022
APPROVED:
arlos Manzo
Vice Mayor
ATTEST:
41r.
Lucie Colombo, CMC, CPMC
Interim City Clerk