CHI CHARLIE NGUYEN
Mayor
NAMQUAN NGUYEN
Vice Mayor, District 4
AMY PHAN WEST
Council Member, District 1
CARLOS MANZO
Council Member, District 2
KIMBERLY HO
Council Member, District 3
AGENDA
CITY COUNCIL/SUCCESSOR AGENCY TO THE
WESTMINSTER REDEVELOPMENT AGENCY
ADJOURNED REGULAR MEETING
AUGUST 16, 2023
CLOSED SESSION – 4:00 p.m. | OPEN SESSION - 6:00 p.m.
CITY COUNCIL CHAMBERS
8200 WESTMINSTER BOULEVARD
WESTMINSTER, CALIFORNIA 92683
If you need special assistance to participate in this meeting, including interpretation, please contact the City Clerk’s Office at (714) 548-3237. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 35.102-35.104 American Disabilities Act Title II)
Documents provided to a majority of the City Council regarding any item on this agenda are available for public inspection on the City’s website at www.westminster-ca.gov.
AGENDA
AUGUST 16, 2023
MEETINGS
Regular meetings of the City Council are held the second and fourth Wednesday of each month at the hour of 5:30 p.m. (5:00 p.m. if deemed necessary) for Closed Session matters, if required.
The public session of the meeting shall commence at 6:00 p.m. or as soon thereafter as possible. (WMC 2.04.010)
AGENDA INFORMATION
The agenda contains a brief general description of each item to be considered. The agenda and supporting documentation are available for public review no later than 72 hours prior to the meeting. The agenda can be accessed on the City's web site at www.westminster-ca.gov.
Live
video streaming of regular meetings and an archive of agendas and minutes are also available on the City's website. Visit
https://westminsterca.granicus.com/ViewPublisher.php?view_id=2 to subscribe to agenda notifications.
RULES OF CONDUCT AND DECORUM AT PUBLIC MEETING WESTMINSTER MUNICIPAL CODE SEC. 2.04.060 AND RESOLUTION NO. 4963
In support and respect of one another and in an effort to orderly conduct the business of the people during the meeting, following the adopted Rules of Decorum are required, expected, and appreciated. The Rules of Conduct are as follows:
• Treat others courteously.
• Listen to others respectfully.
• No profane language.
• Please do not interrupt other speakers or council members. • Please remain seated or quiet when asked to.
• Please do not obstruct visibility for others in attendance with large signs. • Audience members may only hold signs in the back most row. • Signs shall not be larger than 8 ½ x 11 size.
• Individuals holding signs shall be limited to no more than one sign each. • Signs shall remain with the holder, and shall not be placed in adjacent seats. • For your safety and the safety of others, no signs on sticks are allowed in the Council Chambers.
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AGENDA
AUGUST 16, 2023
QUY TẮC HÀNH XỬ CHO NHỮNG BUỔI HỌP CÔNG CHÚNG
WESTMINSTER. 2.04.060 VÀ NGHỊ QUYẾT 4963
Để hỗ trợ và tôn trọng lẫn nhau và trong nỗ lực tiến hành có tr ật tự cho những buổi họp, việc tuân theo các quy tắc hành xử cần thiết đã được thông qua. Các quy tắc hành xử như sau:
• Đối xử lịch sự với người khác.
• Tôn trọng lắng nghe người khác.
• Không được dùng ngôn ngữ tục tĩu.
• Vui lòng không ngắt lời nói của người khác hoặc thành viên hội đồng thành phố. • Vui lòng ngồi yên hoặc im lặng khi được yêu cầu.
• Vui lòng không sử dụng những bảng hiệu lớn cản trở tầm nhìn của những người khác. • Cư dân đến tham dự buổi họp nên ngồi ở hàng ghế cuối trong phòng họp nếu mang theo bảng hiệu.
• Bảng hiệu không được lớn hơn kích thước 8 ½ x 11.
• Mỗi người chỉ có thể đem theo một bảng hiệu.
• Không được đặt bảng hiệu lên ghế ngồi bên cạnh.
• Vì sự an toàn của mọi người, không được phép sử dụng những bảng hiệu gắn trên cậy trong phòng họp hội đồng thành phố.
REGLAS DE CONDUCTA Y DECORO EN LAS REUNIONES PÚBLICAS
SECCIÓN DEL CÓDIGO MUNICIPAL DE WESTMINSTER. 2.04.060 Y RESOLUCIÓN NO. 4963
En apoyo y respeto mutuo y en un esfuerzo por conducir ordenadamente los asuntos de las personas durante la reunión, se requiere, espera, y agradece seguir las Reglas de Decoro adoptadas por la ciudad. Las reglas de conducta son las siguientes:
• Trate a los demás con cortesía.
• Escuche a los demás con respeto.
• No se permite lenguaje profano.
• No interrumpa a otros oradores o miembros del consejo. • Los miembros de la audiencia solo pueden sostener letreros en la última fila. • Los letreros no deben ser más grandes que 8 ½” x 11” de tamaño. • Permanezca sentado o en silencio cuando se lo pidan.
• Las personas que tengan letreros se limitarán a no más de un letrero por persona. • Los letreros permanecerán con el miembro de la audiencia y no se colocarán en asientos adyacentes.
• Por su seguridad y la seguridad de los demás, no se permiten letreros con palos en las Cámaras del Consejo.
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AGENDA
AUGUST 16, 2023
ATTENDANCE AND PARTICIPATION BY THE PUBLIC
MEMBERS OF THE PUBLIC MAY VIEW THE MEETING LIVE IN ONE OF THE FOLLOWING WAYS:
• In Person
• City of Westminster YouTube Channel -
https://www.youtube.com/cityofwestminsterca92683
• City of Westminster Streaming Video Online -
https://westminsterca.granicus.com/ViewPublisher.php?view_id=2 • Westminster WTV: Spectrum Channel 3, Frontier FiOS Channel 42, and AT&T U-Verse Channel 99
MEMBERS OF THE PUBLIC MAY SUBMIT COMMENTS IN WRITING UP TO 24 HOURS PRIOR TO THE MEETING:
• E-mail your comments to [email protected]. • Comments received via e-mail will be provided to the City Council and be reflected in the minutes. Comments will not be read verbally at the meeting. • Your comments will become part of the official meeting record. You must provide your full name, but please do not provide any other personal information (i.e. phone numbers, addresses, etc.) that you do not want to be published.
TO SPEAK IN PERSON:
• Complete a green speaker slip that is provided at the entrance of the council chambers and submit the completed slip to City Clerk staff.
• When your name is called, step up to the podium and state your name* and city of residence* (*optional) for the record.
TO REQUEST TO SPEAK IN ADVANCE IN PERSON:
• E-mail your request to speak at the meeting along with your name to [email protected].
• E-mail to speak in advance at the email listed above must be received 24-hours prior to the meeting.
AGENDA
AUGUST 16, 2023
MEMBERS OF THE PUBLIC MAY REQUEST AN INTERPRETER* IN ADVANCE TO ASSIST
A NON- ENGLISH SPEAKER DURING THE ORAL COMMUNICATIONS AND PUBLIC HEARING SECTIONS OF THE MEETING.
In accordance with Resolution No. 5135, the City Council adopted a policy providing rules governing translators and public comments to ensure a fair opportunity for all speakers to address the City Council. A non-English speaking member of the public wishing to address the City Council may bring their own interpreter* to interpret for them from non-English to English. A non-English speaking member of t he public may alternatively request that the City provide an interpreter* to interpret in Vietnamese or Spanish. The request must be made no less than 48 hours in advance for a regular meeting, and 12 hours in advance for a special meeting. The City will voluntarily make a reasonable effort to accommodate the request. However, the City does not have a legal obligation to provide an interpreter*. Any non- English speaking member of the public may utilize the services of a City-provided interpreter*, if one is available at the meeting.
In accordance with the policy and the California Government Code, non- English speakers who utilize an interpreter* will be allowed to speak twice the allotted time granted by the City Council to any speaker not utilizing an interpreter*, subject to any restrictions set forth in the City’s adopted policy.
Speakers who elect to address the City Council in English and self -translate into another language will not be allowed twice the allotted time.
*Also referenced as “Translator” in Government Code and City Resolution.
Except as specifically provided by law for closed sessions, all meetings of the City Council Agency shall be open and public. Agendas for the City Council meetings provide the public an opportunity to directly address the City Council on items of interest to the public that are within the subject matter jurisdiction of the City Council on any agenda items. NO action may be taken on items not listed on the agenda unless authorized by law.
WEBSITE/TELEVISED MEETING SCHEDULE
Regular City Council meetings are broadcast live on Westminster Cable Channel 3 and REBROADCAST on Monday at 5:00 p.m., Wednesday at 6:00 p.m., Friday at 7:00 a.m. and Sunday at 8:30 a.m. The City’s website (www.westminster-ca.gov) provides information about viewing live and archived City Council meetings. If you have internet access, you can follow the meeting live with a video stream on your computer. You will also have access to an archive of recent City Council meeting agendas, videos and minutes.
AGENDA
AUGUST 16, 2023
CLOSED SESSION
4:00 P.M.
PUBLIC COMMENTS MAY BE RECEIVED BY THE CITY COUNCIL PRIOR TO ANY ITEM TO BE CONSIDERED IN CLOSED SESSION.
CALL TO ORDER
ROLL CALL MAYOR CHI CHARLIE NGUYEN
VICE MAYOR, DISTRICT 4 NAMQUAN NGUYEN
COUNCIL MEMBER, DISTRICT 1 AMY PHAN WEST
COUNCIL MEMBER, DISTRICT 2 CARLOS MANZO
COUNCIL MEMBER, DISTRICT 3 KIMBERLY HO
ORAL COMMUNICATIONS FOR CLOSED SESSION
CLOSED SESSION
The City Council will recess to a Closed Session for the following purpose:
1. Conference With Labor Negotiators pursuant to Cal. Gov’t Code 54957.6 Agency Designated Representative: Jodie Griner, Human Resources and Risk Management Director
Employee organizations: Westminster Police Officers’ Association, Westmin ster Municipal Employees’ Association, Unrepresented Management, Administrative and Confidential Employees, and Unrepresented Executive Employees of the City of Westminster
RECESS
AGENDA
AUGUST 16, 2023
REGULAR SESSION
6:00 P.M.
RECONVENE CITY COUNCIL/SUCCESSOR AGENCY TO THE WESTMINSTER
REDEVELOPMENT AGENCY MEETING
CALL TO ORDER
ROLL CALL MAYOR CHI CHARLIE NGUYEN
VICE MAYOR, DISTRICT 4 NAMQUAN NGUYEN
COUNCIL MEMBER, DISTRICT 1 AMY PHAN WEST
COUNCIL MEMBER, DISTRICT 2 CARLOS MANZO
COUNCIL MEMBER, DISTRICT 3 KIMBERLY HO
SALUTE TO FLAG Council Member Phan West
INVOCATION
CITY ATTORNEY/CLOSED SESSION REPORT
EX PARTE COMMUNICATIONS
CITY CLERK REPORT
CITY MANAGER REPORT
1. SPECIAL PRESENTATIONS - NONE.
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AGENDA
AUGUST 16, 2023
2. ORAL COMMUNICATIONS
THIS IS THE TIME OF THE MEETING THAT MEMBERS OF THE PUBLIC MAY
ADDRESS THE CITY COUNCIL REGARDING ANY ITEMS ON THE AGENDA OR NON-
AGENDA ITEMS THAT ARE WITHIN THE SUBJECT MATTER JURISDICTION, EXCEPT PUBLIC HEARING ITEMS. MEMBERS OF THE PUBLIC WISHING TO ADDRESS PUBLIC HEARING ITEMS SHALL DO SO AT THE TIME OF THE PUBLIC HEARING.
UNLESS OTHERWISE EXTENDED BY A MAJORITY VOTE OF THE CITY COUNCIL, COMMENTS SHALL BE LIMITED TO THREE (3) MINUTES PER SPEAKER.
ANY PERSON WISHING TO ADDRESS THE CITY COUNCIL IN PERSON SHOULD
COMPLETE A GREEN SPEAKER SLIP THAT IS PROVIDED AT THE ENTRANCE TO THE COUNCIL CHAMBERS AND SUBMIT THE CARD TO THE CITY CLERK. WHEN
YOUR NAME IS CALLED, PLEASE STEP TO THE PODIUM AT THAT TIME AND STATE YOUR NAME* AND CITY OF RESIDENCE* (*OPTIONAL) FOR THE RECORD.
3. CONSENT CALENDAR
ALL MATTERS LISTED UNDER THE CONSENT CALENDAR ARE CONSIDERED
ROUTINE AND MAY BE APPROVED BY A SINGLE MOTION FOLLOWED BY A ROLL CALL VOTE. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS
UNLESS MEMBERS OF THE CITY COUNCIL OR STAFF REQUEST THAT SPECIFIC
ITEMS BE REMOVED FROM THE CONSENT CAL ENDAR FOR SEPARATE ACTION OR DISCUSSION.
MINUTES
3.1 Minutes of the City Council and Successor Agency to the Westminster Redevelopment Agency.
RECOMMENDATION: Staff recommends that the Mayor and City Council approve the minutes as presented for the date(s) listed below:
A. July 26, 2023 (Closed Session and Regular Meeting); and
B. August 9, 2023 (Cancellation).
WARRANT REGISTER
3.2 City Council and Successor Agency Warrant Registers dated July 20 , 2023, Through August 10, 2023.
RECOMMENDATION: Staff recommends that the Mayor and City Council receive and file the report.
AGENDA
AUGUST 16, 2023
PROCLAMATIONS
3.3 Approval of Proclamations.
RECOMMENDATION: Staff recommends that the Mayor and City Council approve the following proclamations:
A. Proclamation – Hunger Action Month: September 2023; and
B. Proclamation – National Voter Registration Day: September 19, 2023.
RESOLUTIONS
3.4 Resolution Adopting New and Revised Position Classifications in the Westminster Police Officers’ Association (WPOA), Management, Administrative, and Confidential, and the Executive Employees Series.
RECOMMENDATION: Staff recommends that the Mayor and City Council:
A. Approve new job classifications for the positions of Court Liaison Specialist and Records Coordinator; and
B. Approve reclassifications of City Engineer, Public Works Director, and Maintenance & Utility Manager; and
C. Approve the reclassification of Administrative Analyst to Management Analyst and eliminate the Administrative Analyst position; and
D. Approve the conversion of the job title of Senior Administrative Analyst to Senior Management Analyst; and
E. Approve the conversion of the job title of Administrative Assistant I/II to Administrative Assistant; and
F. Adopt a Resolution entitled, “A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE C ITY OF WESTMINSTER, CALIFORNIA, REVISING RESOLUTION NO. 5187, AMENDING EXHIBIT A, SALARY SCHEDULES FOR THE WESTMINSTER POLICE OFFICERS’ ASSOCIATION (WPOA) FOR THE PERIOD OF JULY 1, 2020, THROUGH AND INCLUDING JUNE 30, 2023”; and
G. Adopt a Resolution entitled, “A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF WESTMINSTER, CALIFORNIA, REVISING RESOLUTION NO. 5188, AMENDING EXHIBIT A, SALARY SCHEDULES FOR THE MANAGEMENT,
ADMINISTRATIVE AND CONFIDENTIAL EMPLOYEES FOR THE PERIOD OF JULY 1, 2020, THROUGH AND INCLUDING JUNE 30, 2023”; and
AGENDA
AUGUST 16, 2023
H. Adopt a Resolution entitled, “A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF WESTMINSTER, CALIFORNIA, REVISING RESOLUTION NO. 5189, AMENDING EXHBIT A SALARY SCHEDULES FOR THE EXECUTIVE EMPLOYEES FOR THE PERIOD OF JULY 1, 2020, THROUGH AND INCLUDING JUNE 30, 2023”.
AGREEMENTS/PURCHASE ORDERS (UNDER $500,000)
3.5 Authorize a Pur chase Order to Aqua -Metric Sales Company for the Purchase of Sensus Autogun Meter Reading Devices, Water Meters, and Parts for ¾”, 1”, and 2” Cold Water Meters, and Large Meters (3” thru 6”) for FY 2023-2024.
RECOMMENDATION: Staff recommends that the Mayor and City Council authorize the purchase of Sensus Autogun Meter Reading Devices, Water Meters, and Parts from the Aqua-Metric Sales Company in the amount of $400,000 for Fiscal Year 2023-24.
3.6 Approval of Agreement with Soundskilz, Inc. and Authorization of a Purchase Order to Provide Special Event Coordination Services for the “Taste of Westminster.”
RECOMMENDATION: Staff recommends that the Mayor and City Council:
A. Approve the professional services agreement with Soundskilz, Inc. to provide special event coordination services for the “Taste of Westminster” for Fiscal Year 2023- 24; and
B. Authorize the City Manager to execute the agreement on behalf of the City, in a form approved by the City Attorney; and
C. Authorize the corresponding Purchase Order in an amount not to exceed $177,500 for Soundskilz, Inc. for Fiscal Year 2023-24.
ROUTINE MATTERS
3.7 Notice of Completion for the work performed by Sequel Contractors, Inc. for the CDBG 22-23 Street Improvement - Project No. CDBG 22-23.
RECOMMENDATION: Staff recommends that the Mayor and City Council accept the subject project and authorize the City Clerk to file a Notice of Completion with the County Clerk-Recorder’s Office.
END OF CONSENT CALENDAR
4. PUBLIC HEARINGS – NONE.
AGENDA
AUGUST 16, 2023
5. REGULAR BUSINESS
5.1 Banner Hanging Request from Garden Grove Unified School District.
RECOMMENDATION: Staff recommends that the Mayor and City Council consider the request from Garden Grove Unified School District to hang banners along Bushard Street, between Hazard Avenue and Bolsa Avenue; and along Brookhurst Street, between Hazard Avenue and McFadden Avenue; from September 1, 2023, through September 1, 2024.
5.2 Approve and Authorize Execution of Amendment No. 5 to Cooperative Agreement No. C-5-3615 between Orange County Transportation Authority (OCTA) and the City of Westminster for I-405 Improvement Project.
RECOMMENDATION: Staff recommends that the Mayor and City Council approve Amendment No. 5 to Cooperative Agreement No. C -5-3615 between Orange County Transportation Authority and the City of Westminster for the I-405 Improvement Project and authorize the City Manager to execute the amendment on behalf of the City.
5.3 Increase Purchase Ord er to Econolite Systems for Traffic Signal Maintenance and Repairs for Fiscal Year 2022-23.
RECOMMENDATION: Staff recommends that the Mayor and City Council:
A. Approve a budget adjustment to Account Number 50500- 45008 (Signal Damage Claims) in the amount of $71,344; and
B. Increase the purchase order to Econolite Systems for Traffic Signal Maintenance and Repairs for Fiscal Year 2022-23 in the amount $74,872.
5.4 Amendment No. 3 for Engineering Design Services to Mark Thomas for the State Grant Funded Mendez Historic Trail & Green Street Bikeway Project A long Hoover Street.
RECOMMENDATION: Staff recommends that the Mayor and City Council approve Contract Amendment No. 3 in the amount of $79,736 for engineering design services to Mark Thomas for the state grant funded Mendez Historic Trail & Green Street Bikeway Project Along Hoover Street.
6. LEGISLATIVE ITEMS
6.1 Amendment to Ordinance and Resolution Related to Oral Communications at City Council Meetings.
RECOMMENDATION: Staff recommends that the Mayor and City Council:
A. Consider the request to change the order and format of Oral Communications; and
AGENDA
AUGUST 16, 2023
B. Provide direction regarding introduction of an Ordinance for first reading entitled, “AN
ORDINANCE OF THE MAYOR AND CITY COUNCIL OF THE CITY OF
WESTMINSTER, CALIFORNIA, AMENDING SECTION 2.04.040 (MEETINGS -
DISCUSSIONS-REFERRAL TO DEPARTMENTS) OF THE WESTMINSTER
MUNICIPAL CODE RELATIVE TO ORAL COMMUNICATIONS AT COUNCIL MEETINGS,” read by title only and waive further reading; and
C. Provide direction regarding adoption of a Resolution entitled, “A RESOLUTION OF
THE MAYOR AND CITY COUNCIL OF THE CITY OF WESTMINSTER,
CALIFORNIA, RESCINDING RESOLUTION NO. 5061 TO REESTABLISH THE
ORDER OF BUSINESS TO BE FOLLOWED IN REGULAR MEETINGS OF THE CITY COUNCIL.”
6.2 Introduce and Conduct First Reading of an Ordinance Amending Westminster Municipal Code Chapter 2.56 (Parks and Recreation Commission).
RECOMMENDATION: Staff recommends that the Mayor and City Council introduce an Ordinance for first reading entitled, “AN ORDINANCE OF THE MAYOR AND CITY
COUNCIL OF THE CITY OF WESTMINSTER, CALIFORNIA, AMENDING THE WESTMINSTER MUNICIPAL CODE CHAPTER 2.56. 060(PARKS AND RECREATION
COMMISSION - POWERS AND DUTIES GENERALLY), TO UPDATE RULES GOVERNING CITY COMMISSIONS,” read by title only and waive further reading.
7. COMMISSION AND COMMITTEE ITEMS
7.1 Appointments of 13 Members to the Youth Committee.
RECOMMENDATION: Staff recommends that the Mayor and City Council appoint 13 applicants to serve as members of the Youth Committee for a term to expire June 30, 2024.
8. COMMENTS FROM CITY COUNCIL/AGENCY MEMBERS
(Including AB 1234 Report when required)
9. COUNCIL ADJOURNMENT
The Regular Meeting of the City Council of August 23, 2023, has been cancelled.
Next Regular Meeting will be held Wednesday, September 13, 2023, at 6:00 p.m.
DECLARATION: This agenda was posted on the Bulletin Board outside of the Council Chambers, where completely accessible to the public, at least 72 hours in advance of the City Council meeting.
/s/Ashton R. Arocho, MMC, City Clerk