CITY COUNCIL/ SUCCESSOR AGENCY TO THE WESTMINSTER, CALIFORNIA WESTMINSTER REDEVELOPMENT AGENCY SEPTEMBER 27, 2023
MINUTES OF REGULAR MEETING
The City Council of the City of Westminster, California, convened on Wednesday, September 27, 2023, at 4: 00 p. m. in a Closed Session via In- Person, City Council Chambers, 8200 Westminster Boulevard, Westminster, California.
CLOSED SESSION
4: 00 P. M.
CALL TO ORDER
Vice Mayor Nguyen called the Closed Session Meeting of the City Council/Successor Agency to the Westminster Redevelopment Agency Meeting to order at 4: 05 p. m., on Wednesday, September 27, 2023, via In-Person, at the City Council Chambers, 8200 Westminster Boulevard, Westminster, California.
ROLL CALL
PRESENT: VICE MAYOR NAMQUAN NGUYEN, DISTRICT 4
COUNCIL MEMBER CARLOS MANZO DISTRICT 2
COUNCIL MEMBER KIMBERLY HO, DISTRICT 3
ABSENT: MAYOR CHI CHARLIE NGUYEN
COUNCIL MEMBER AMY PHAN WEST, DISTRICT 1
City Clerk Arocho announced a quorum of the City Council present.
STAFF PRESENT: City Manager Christine Cordon
City Attorney Christian Bettenhausen
Assistant City Manager Adolfo Ozaeta
City Clerk Ashton Arocho
Administrative Assistant Tanya Ramirez
ORAL COMMUNICATIONS FOR CLOSED SESSION
There were no members of the public present to speak on the Closed Session Agenda.
City Clerk Arocho read the Closed Session titles into the record:
1. Conference with Legal Counsel pursuant to
Government Code Section 54956. 9( d)( 1): Existing Litigation Case: Hernandez v. City of Westminster
OC Superior Court Case# 30- 2022- 01253540- CU- PO- WJC).
2. Conference with Labor Negotiators pursuant to
Government Code Section 54957 and 54957. 6
Designated Representative: Director of Human Resources and Risk Management Jodie Griner.
CITY COUNCIL/ SUCCESSOR AGENCY TO THE WESTMINSTER, CALIFORNIA WESTMINSTER REDEVELOPMENT AGENCY SEPTEMBER 27, 2023
MINUTES OF REGULAR MEETING
Employee Organizations: Westminster Police Officers'
Association ( WPOA); Westminster Municipal Employees'
Association ( WMEA). Management, Administrative and
Confidential Employees; and Executive Employees.
Vice Mayor and the City Council entered Closed Session at 4: 07 p.m.
RECESS: Vice Mayor Nguyen recessed the meeting at 4:38 p.m. from Closed Session.
RECONVENE CITY COUNCIL MEETING: The City Council/ Successor Agency to the Westminster Redevelopment Agency meeting reconvened on Wednesday, September 27, 2023, to Open Session at 6:00 p.m.
REGULAR MEETING
6: 00 PM
CALL TO ORDER
Vice Mayor Nguyen called the Regular Meeting of the City Council/ Successor Agency to the Westminster Redevelopment Agency Meeting to order at 6: 05 p. m., on Wednesday, September 27, 2023, via In- Person, at the City Council Chambers, 8200 Westminster Boulevard, Westminster, California.
ROLL CALL
PRESENT: VICE MAYOR NAMQUAN NGUYEN, DISTRICT 4
COUNCIL MEMBER CARLOS MANZO, DISTRICT 2
COUNCIL MEMBER KIMBERLY HO, DISTRICT 3
ABSENT: MAYOR CHI CHARLIE NGUYEN
COUNCIL MEMBER AMY PHAN WEST, DISTRICT 1
City Clerk Arocho announced a quorum of the City Council present.
STAFF PRESENT: City Manager Christine Cordon
City Attorney Christian Bettenhausen
Assistant City Manager Adolfo Ozaeta
City Clerk Ashton Arocho
Finance Director Erin Backs
Police Chief Darin Lenyi
Human Resources and Risk Management Director Jodie
Griner
Public Works Director/ City Engineer Jake Ngo
Community Services Director Vanessa Johnson
Administrative Assistant Tanya Ramirez
Police Commander Ron Weber
CITY COUNCIL/ SUCCESSOR AGENCY TO THE WESTMINSTER, CALIFORNIA WESTMINSTER REDEVELOPMENT AGENCY SEPTEMBER 27, 2023
MINUTES OF REGULAR MEETING
Sergeant at Arms Stewart DeJong
Sergeant at Arms Claire Tran
Orange County Fire Authority Chief Craig Covey
SALUTE TO THE FLAG
Council Member Manzo led the flag salute.
INVOCATION
Council Member Ho conducted the invocation.
CITY ATTORNEY/ CLOSED SESSION REPORT
City Attorney Bettenhausen reported that the Vice Mayor and City Council met under Closed Session regarding the two items listed on the agenda, provided direction to staff, and took no reportable action.
EX PARTE COMMUNICATIONS
There were no Ex Parte Communications to be presented at this time.
REPORT FROM CITY CLERK
City Clerk Arocho encouraged the community to apply for an open vacancy on a City Board, Commission and Committee.
CITY MANAGER REPORT
City Manager Cordon made the following announcements:
National Breast Cancer Awareness Month:
October is National Breast Cancer Awareness Month. The Westminster Police Officers' Association (WPOA) and Westminster Police Department have teamed-up in an effort to bring awareness to breast cancer in October by uniformed personnel wearing pink patches. Pink patches will also be available for sale; all proceeds go to Susan G. Komen Foundation to help fund research to fight breast cancer. Both men and women are affected by breast cancer, and it is estimated that in 2023, there will be almost 297, 790 new cases of invasive breast cancer in women and almost 2, 800 new cases in men. Please buy a pink patch, or two, to help find a cure!
CITY COUNCIL/ SUCCESSOR AGENCY TO THE WESTMINSTER, CALIFORNIA WESTMINSTER REDEVELOPMENT AGENCY SEPTEMBER 27, 2023
MINUTES OF REGULAR MEETING
Coffee With a K9:
On Tuesday, October 3, 2023, from 10AM — 12PM at 7 Leaves Café ( 15491 Brookhurst St.) we will be hosting coffee with a K9 event! Stop by, have a cup of coffee, chat with WPD Officers, and meet K9 Dragon!
Community Services & Recreation Center:
The Senior Center is hosting their Autumn Splendor Dance on Friday, October 13th from 12: 30- 2: 30pm. Tickets are $ 5 in advance or $ 7 at the door, and include entertainment provided by D.J. Professor D. and light refreshments.
The Family Resource Center is partnering with Love Westminster to host a school supplies distribution and dinner event on Thursday, October 5th 6- 8pm. Space is limited, and advance registration is required. Interested families should visit WFRC at 7200 Plaza St. or call 714- 903- 1331 for more information and to sign up.
The Fall Newsletter & Recreation guide is out now. Check out the brochure for a listing of many unique classes, including art, dance, martial arts, sports and more. Registration is open and many classes are still available.
Youth Sports are starting next week. Sign- up now for our basketball and soccer clinics lead by our Recreation Leaders.
Mark your calendars for this year' s Halloween Spooktacular on Friday, October 27 in the Civic Center. The event will feature Trunk or Treat from 4:30-6:15pm, community ofrendas, crafts and games for the whole family, and food trucks. Finish out the night with a movie in the Sunken Gardens starting at 6:30pm.
1. SPECIAL PRESENTATIONS
The Vice Mayor and City Council recognized an employee retirement:
A. Claire Amyx, Senior Center Supervisor.
The Vice Mayor and City Council presented the following proclamations to representatives from respective groups:
B. Presentation of Proclamation — Fire Prevention Week.
C. Presentation of Proclamation — National Hispanic Heritage Month.
CITY COUNCIL/ SUCCESSOR AGENCY TO THE WESTMINSTER, CALIFORNIA WESTMINSTER REDEVELOPMENT AGENCY SEPTEMBER 27, 2023
MINUTES OF REGULAR MEETING
2. ORAL COMMUNICATIONS
Vice Mayor Nguyen reminded the public regarding Resolution No. 4953 related to decorum at meetings and process and rules for Oral Communication.
1. Jessica Rodriquez raised concerns of public safety due to an increase in homeless near private business in District 2.
2. Terry Rains spoke on the success of the recent Fall Festival event, congratulated retiree Claire Amyx and thanked her for her service, expressed opinion of Agenda Item No. 5. 1 questioning the reasons for recent resignations, commented on the fiscal impact of Agenda Item No. 5. 5, spoke in opposition of Agenda Item No. 7. 1, and commented on recent public records request made by Vice Mayor Nguyen regarding the 2021 recalls.
3. Tony Bui thanked staff for their hard work, spoke in opposition of cannabis dispensaries, and commented in support of building ADUs to combat the issues of homelessness.
4. Victoria Kim spoke on the recent loss / theft of her stimulus check provided by the federal government.
5. Ankiet Huynh spoke of an interaction with the Westminster Police Department in response to a past incident.
6. Nguyen Hung requested that the Mayor and City Council withdraw Resolution No. 4953 due to assumed violation by elected officials.
7. Thuy Vo commented on a recent physical assault of a community member and concerns of personal safety.
8. Tom Lam raised concerns of his name being slandered by members of the City Council.
3. CONSENT CALENDAR
3. 1 Minutes of the City Council and the Successor Agency to the Westminster Redevelopment Agency.
ACTION: The Vice Mayor and City Council approved the minutes as presented for the date( s) listed below:
A. September 13, 2023 (Closed Session and Regular Meeting).
CITY COUNCIL/ SUCCESSOR AGENCY TO THE WESTMINSTER, CALIFORNIA WESTMINSTER REDEVELOPMENT AGENCY SEPTEMBER 27, 2023
MINUTES OF REGULAR MEETING
3. 2 City Council and Successor Agency Warrant Registers dated September 7, 2023 Through September 20, 2023.
ACTION: The Vice Mayor and City Council received and filed the report.
3. 3 Approval of Proclamation.
ACTION: The Vice Mayor and City Council approved the following proclamation:
A. Proclamation — Red Ribbon Week ( Oct. 23- 31, 2023).
3. 4 Treasurer' s Report for August 2023.
ACTION: The Vice Mayor and City Council received and filed the report.
3. 5 Second Reading and Adoption of Ordinance No. 2607, an Uncodified Ordinance Extending Certain Land Use Related Deadlines for Entitlements Granted in Compliance with Title 17 (Zoning Code) and Finding the Ordinance Not Subject to the California Environmental Quality Act.
ACTION: The Vice Mayor and City Council conducted a second reading and adopted Ordinance No. 2607 entitled, " AN ORDINANCE OF THE MAYOR AND CITY
COUNCIL OF THE CITY OF WESTMINSTER, CALIFORNIA, EXTENDING
CERTAIN LAND USE RELATED DEADLINES FOR ENTITLEMENTS GRANTED IN COMPLIANCE WITH TITLE 17 ( ZONING CODE) AND FINDING THE ORDINANCE NOT SUBJECT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT," read by title only and waive further reading.
3. 6 Authorize a Purchase Order with Wittman Enterprises, LLC.
ACTION: The Vice Mayor and City Council authorized a purchase order for paramedic and emergency ambulance transportation billing services with Wittman Enterprises, LLC in the amount of$ 150, 000 for Fiscal Year 2023- 24.
3. 7 Cooperative Agreement C- 3- 2438 with Orange County Transportation Authority for the Countywide Signal Synchronization Baseline Project.
ACTION: The Vice Mayor and City Council approved Cooperative Agreement No.
C-3-2438 with Orange County Transportation Authority ( OCTA) for the Countywide Signal Synchronization Baseline Project; and authorized the City Manager to execute on behalf of the City.
CITY COUNCIL/ SUCCESSOR AGENCY TO THE WESTMINSTER, CALIFORNIA WESTMINSTER REDEVELOPMENT AGENCY SEPTEMBER 27, 2023
MINUTES OF REGULAR MEETING
3. 8 Notice of Completion for the Work Performed by Copp Contracting, Inc. for Citywide Overlay 22- 23 — Project No. Citywide Overlay 22- 23.
ACTION: The Vice Mayor and City Council accepted the subject project and authorized the City Clerk to file a Notice of Completion with the County Clerk- Recorder' s Office.
CONSENT CALENDAR — ALL ITEMS ( 3. 1- 3. 8)
Motion was made by Council Member Manzo, seconded by Council Member Ho, to approve the Consent Calendar as presented.
The motion carried, 3-0-2-0, by the following roll call vote:
AYES: N. NGUYEN, MANZO, HO
NOES: NONE
ABSENT: C. NGUYEN, PHAN WEST
ABSTAIN: NONE
4. PUBLIC HEARING - None
5. REGULAR BUSINESS
Prior to the following items, a Motion was made by Vice Mayor Nguyen, seconded by Council Member Ho, to continue Agenda Item Nos. 5. 1 and 5.5 to the next meeting.
The motion carried, 3-0-2-0, by the following roll call vote:
AYES: N. NGUYEN, MANZO, HO
NOES: NONE
ABSENT: C. NGUYEN, PHAN WEST
ABSTAIN: NONE
AGENDA ITEM WAS CONTINUED TO NEXT REGULAR CITY COUNCIL MEETING
5. 1 Continued from the September 13, 2023 Regular Meeting — City Council Appointments to Westminster Community Foundation.
RECOMMENDATION: Staff recommends that the Mayor and City Council appoint two members ( Councilwoman Phan West' s and Council Member Manzo' s appointees) to the Westminster Community Foundation to fill the unscheduled vacancies for a term ending January 2026.
CITY COUNCIL/ SUCCESSOR AGENCY TO THE WESTMINSTER, CALIFORNIA WESTMINSTER REDEVELOPMENT AGENCY SEPTEMBER 27, 2023
MINUTES OF REGULAR MEETING
5. 2 Approval of Amendment to the Agreement with SDI Presence, LLC for Continued Provision of Citywide Information Technology Consulting Services in Fiscal Year 2023- 2024.
Motion was made by Council Member Manzo, seconded by Vice Mayor Nguyen, to:
A. Approve the Amendment to the Agreement with SDI Presence, LLC for continued provision of Citywide Information Technology Consulting Services in Fiscal Year 2023- 2024; and
B. Authorize the City Manager or her designee to execute Amendment No. 1 to the Agreement.
The motion carried, 3-0-2-0, by the following roll call vote:
AYES: N. NGUYEN, MANZO, HO
NOES: NONE
ABSENT: C. NGUYEN, PHAN WEST
ABSTAIN: NONE
5. 3 Approval of a Three- year Purchase Order with Dell Corporation for Microsoft Office 365 Government Beginning in FY2023- 2024.
Motion was made by Council Member Ho, seconded by Council Member Manzo, to approve a Purchase Order with Dell Corporation for Microsoft Office 365 Government Licenses, Software Assurance, and Monthly Subscriptions for a service period of three years with a total cost not to exceed $ 522, 184.38 beginning in FY2023- 2024 until FY2025- 2026.
Prior to the roll call vote, Vice Mayor Nguyen asked Jason Hennessey, representative from Energov, to provide a brief overview on the item and outline the reasoning for the high cost for services.
Discussion ensued regarding the services, the selection process, and costs for services.
The motion carried, 3-0-2-0, by the following roll call vote:
AYES: N. NGUYEN, MANZO, HO
NOES: NONE
ABSENT: C. NGUYEN, PHAN WEST
ABSTAIN: NONE
CITY COUNCIL/ SUCCESSOR AGENCY TO THE WESTMINSTER, CALIFORNIA WESTMINSTER REDEVELOPMENT AGENCY SEPTEMBER 27, 2023
MINUTES OF REGULAR MEETING
5. 4 Approval of a Five-Year Custody Officer Services Agreement in Fiscal Year 2023- 2024.
Council Member Manzo asked for clarification on the increase from the current contract to the new five- year agreement and competitiveness from other agencies.
Police Chief Lenyi provided clarification on the increase by years and identified that this was a sole- sourced agreement, no competitors were involved/ interested.
Discussion ensued regarding prior costs for services and satisfaction of the services provided.
Motion was made by Vice Mayor Nguyen, seconded by Council Member Manzo, to approve a five-year contract with Allied Universal Security Services for custody officer services in an amount not to exceed $ 1, 945, 153. 28 over the five- year contract term and authorize the City Manager to execute the agreement on behalf of the City.
The motion carried, 3-0-2-0, by the following roll call vote:
AYES: N. NGUYEN, MANZO, HO
NOES: NONE
ABSENT: C. NGUYEN, PHAN WEST
ABSTAIN: NONE
AGENDA ITEM WAS CONTINUED TO NEXT REGULAR CITY COUNCIL MEETING
5. 5 Consider Request from the Westminster Community Foundation for Start- Up Funding from the City of Westminster.
RECOMMENDATION: Staff recommends that the Mayor and City Council consider the request for start- up funds from the City of Westminster to the Westminster Community Foundation and provide direction to staff.
6. LEGISLATIVE ITEMS - None
7. COMMISSION AND COMMITTEE ITEMS
7. 1 Consider Introduction and First Reading of an Ordinance Repealing Chapters
2. 62 and 2. 57 of the Westminster Municipal Code, Terminating the Commission on Aging, and the Cultural Arts Commission.
Council Member Manzo spoke in opposition disbanding the Commissions.
CITY COUNCIL/ SUCCESSOR AGENCY TO THE WESTMINSTER, CALIFORNIA WESTMINSTER REDEVELOPMENT AGENCY SEPTEMBER 27, 2023
MINUTES OF REGULAR MEETING
Discussion ensued regarding recruitment efforts and costs associated with Commissions.
Council Member Manzo suggested that a liaison for senior citizens be added to the Parks & Recreation Commission, should the City Council vote to disband the Commission on Aging.
Council Member Ho commented on her hesitancy to disband the Commission on Aging.
City Manager Cordon and Community Services Director Johnson outlined some difficulties in locating residents interested in serving, especially on the Commission on Aging.
Discussion ensued around the requirements for applicants for the Commission on Aging ( i.e. age requirement).
Vice Mayor Nguyen spoke in support of disbanding both Commissions due to the challenge of gathering interest in recruitment.
Council Member Ho asked staff for clarification on the type of assignments and projects the Commission on Aging would partake in and encouraged staff to market the vacancies with more explanation.
Discussion ensued regarding lowering the age requirement for the Commission on Aging from 62 years of age or older, to 55 years of age or older, to gather more interest.
Motion was made by Vice Mayor Nguyen, to:
A. Not disband and dissolve the Commission on Aging and not conduct the first reading of an Ordinance entitled, " AN ORDINANCE OF THE MAYOR AND
CITY COUNCIL OF THE CITY OF WESTMINSTER, CALIFORNIA, DELETING CHAPTER 2. 62 ( COMMISSION ON AGING), OF TITLE 2 ( ADMINISTRATION
AND PERSONNEL), OF THE WESTMINSTER MUNICIPAL CODE, AND TERMINATING THE COMMISSION ON AGING," read by title only and waive further reading; and
B. Direct staff to bring an Ordinance to the City Council for consideration amending the age requirements for applicants on the Commission on Aging; and
C. Introduce and conduct first reading on an Ordinance entitled, " AN ORDINANCE
OF THE MAYOR AND CITY COUNCIL OF THE CITY OF WESTMINSTER,
CITY COUNCIL/ SUCCESSOR AGENCY TO THE WESTMINSTER, CALIFORNIA WESTMINSTER REDEVELOPMENT AGENCY SEPTEMBER 27, 2023
MINUTES OF REGULAR MEETING
CALIFORNIA, DELETING CHAPTER 2. 57 ( CULTURAL ARTS), OF TITLE 2
ADMINISTRATION AND PERSONNEL), OF THE WESTMINSTER
MUNICIPAL CODE, AND TERMINATING THE CULTURAL ARTS
COMMISSION," read by title only and waive further reading.
There was no second, so motion failed.
Motion was made by Council Member Manzo, seconded by Council Member Ho, to:
A. Not disband and dissolve the Commission on Aging and not conduct the first reading of an Ordinance entitled, " AN ORDINANCE OF THE MAYOR AND CITY
COUNCIL OF THE CITY OF WESTMINSTER, CALIFORNIA, DELETING CHAPTER 2. 62 ( COMMISSION ON AGING), OF TITLE 2 ( ADMINISTRATION
AND PERSONNEL), OF THE WESTMINSTER MUNICIPAL CODE, AND TERMINATING THE COMMISSION ON AGING," read by title only and waive further reading; and
B. Not disband and dissolve the Cultural Arts Commission and not conduct the first reading of an Ordinance entitled, " AN ORDINANCE OF THE MAYOR AND CITY
COUNCIL OF THE CITY OF WESTMINSTER, CALIFORNIA, DELETING CHAPTER 2. 57 ( CULTURAL ARTS), OF TITLE 2 ( ADMINISTRATION AND
PERSONNEL), OF THE WESTMINSTER MUNICIPAL CODE, AND TERMINATING THE CULTURAL ARTS COMMISSION," read by title only and waive further reading; and
C. Direct staff to bring an Ordinance to the City Council for consideration amending the age requirements for applicants on the Commission on Aging.
The motion carried, 2-1-2-0, by the following roll call vote:
AYES: MANZO, HO
NOES: N. NGUYEN
ABSENT: C. NGUYEN, PHAN WEST
ABSTAIN: NONE
8. COMMENTS FROM CITY COUNCIL/AGENCY MEMBERS ( Including AB 1234 Report when required)
Council Member Manzo highlighted the hard work from staff to put together the Taste of Westminster and Fall Festival event and commented on upcoming community events for the holiday season.
CITY COUNCIL/ SUCCESSOR AGENCY TO THE WESTMINSTER, CALIFORNIA WESTMINSTER REDEVELOPMENT AGENCY SEPTEMBER 27, 2023
MINUTES OF REGULAR MEETING
Council Member Ho highlighted the hard work from staff to put together the Taste of Westminster and Fall Festival event, commented on upcoming community events for the holiday season, and recognized retiring employee Claire Amyx.
Vice Mayor Nguyen reported that he attended the League of CAL Cities 2023 Annual Conference in Sacramento, CA, spoke on sessions attended, highlighted the great work done by the City in regard to combatting issues on homelessness, commented on the importance of positive interactions between the police department and residents, spoke on upcoming community events and thanked staff for their hard work on the Taste of Westminster and Fall Festival event.
9. COUNCIL ADJOURNMENT
There being no further business to discuss, Vice Mayor Nguyen adjourned the meeting at 8:05 p.m. on Wednesday, September 27, 2023.
The next Regular Meeting will be held on Wednesday, October 11, 2023, at 6:00 p. m.
Respectfully submitted:
ASHTON R. AROCHO, MMC
CITY CLERK
APPROVED:
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CHI CHARLI Y - N
MAYOR
ATTEST:
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ASHT ON R. AROCHO, MMC
CITY CLERK