CITY COUNCIL/ SUCCESSOR AGENCY TO THE WESTMINSTER, CALIFORNIA WESTMINSTER REDEVELOPMENT AGENCY DECEMBER 13, 2023
MINUTES OF REGULAR MEETING
The City Council of the City of Westminster, California, convened on Wednesday, December 13, 2023, at 4: 00 p. m. in a Closed Session via In- Person, City Council Chambers, 8200 Westminster Boulevard, Westminster, California.
CLOSED SESSION
4: 00 P. M.
CALL TO ORDER
Mayor Nguyen called the Closed Session Meeting of the City Council/ Successor Agency to the Westminster Redevelopment Agency Meeting to order at 4: 05 p. m., on Wednesday, December 13, 2023, via In-Person, at the City Council Chambers, 8200 Westminster Boulevard, Westminster, California.
ROLL CALL
PRESENT: MAYOR CHI CHARLIE NGUYEN
VICE MAYOR NAMQUAN NGUYEN, DISTRICT 4
COUNCIL MEMBER CARLOS MANZO DISTRICT 2
ABSENT: COUNCIL MEMBER AMY PHAN WEST, DISTRICT 1
Arrived at 4: 15 P. M.)
COUNCIL MEMBER KIMBERLY HO, DISTRICT 3 ( Arrived at
4: 20 P. M.)
City Clerk Arocho announced a quorum of the City Council present.
STAFF PRESENT: City Manager Christine Cordon
City Attorney Christian Bettenhausen
Assistant City Manager Adolfo Ozaeta
City Clerk Ashton Arocho
ORAL COMMUNICATIONS FOR CLOSED SESSION
The following individual spoke on the Closed Session item:
1. Terry Rains commented on City Attorney' s evaluation, spoke on the lawsuit filed by the Quang Tri Victory Foundation, urged Mayor Nguyen and Vice Mayor Nguyen to recuse themselves from any decision made in Closed Session due to a conflict of interest, commented on proposed settlement, spoke on high costs from the lawsuit, highlighted court hearings and scheduled dates and expressed opinions on how to move forward with the lawsuit and settlement.
Following oral communications, City Clerk Arocho read the Closed Session title into the record:
1. Conference with Legal Counsel pursuant to
1 CITY COUNCIL/ SUCCESSOR AGENCY TO THE WESTMINSTER, CALIFORNIA WESTMINSTER REDEVELOPMENT AGENCY DECEMBER 13, 2023
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Government Code Section 54956. 9( d)( 1): Existing Litigation Case: Quang Tri Victory Foundation v. City of Westminster Case #: 30- 2022- 01270912- CU- BC- CJC
The Mayor and the City Council entered Closed Session at 4:09 p.m.
RECESS: Mayor Nguyen recessed the meeting at 5:20 p.m. from Closed Session.
RECONVENE CITY COUNCIL MEETING: The City Council/Successor Agency to the Westminster Redevelopment Agency meeting reconvened on Wednesday, December 13, 2023, to Open Session at 6:00 p.m.
REGULAR MEETING
6: 00 PM
CALL TO ORDER
Mayor Nguyen called the Regular Meeting of the City Council/Successor Agency to the Westminster Redevelopment Agency Meeting to order at 6: 04 p. m., on Wednesday, December 13, 2023, via In- Person, at the City Council Chambers, 8200 Westminster Boulevard, Westminster, California.
ROLL CALL
PRESENT: MAYOR CHI CHARLIE NGUYEN
VICE MAYOR NAMQUAN NGUYEN, DISTRICT 4
COUNCIL MEMBER AMY PHAN WEST, DISTRICT 1
COUNCIL MEMBER CARLOS MANZO, DISTRICT 2
COUNCIL MEMBER KIMBERLY HO, DISTRICT 3
ABSENT: NONE
City Clerk Arocho announced a quorum of the City Council, with all members present.
STAFF PRESENT: City Manager Christine Cordon
City Attorney Christian Bettenhausen
Assistant City Manager Adolfo Ozaeta
City Clerk Ashton Arocho
Finance Director Erin Backs
Police Chief Darin Lenyi
Human Resources and Risk Management Director Jodie
Griner
Public Works Director/ City Engineer Jake Ngo
Community Services Director Vanessa Johnson
Community Development Director Catherine Lin
Administrative Assistant Tanya Ramirez
2 CITY COUNCIL/ SUCCESSOR AGENCY TO THE WESTMINSTER, CALIFORNIA WESTMINSTER REDEVELOPMENT AGENCY DECEMBER 13, 2023
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Deputy Police Chief Ron Weber
Sergeant at Arms Stewart DeJong
Sergeant at Arms Kees Tran
Orange County Fire Authority Captain Nolan McGaughy
SALUTE TO THE FLAG
Council Member Ho led the flag salute.
INVOCATION
Council Member Phan West conducted the invocation.
CITY ATTORNEY/ CLOSED SESSION REPORT
City Attorney Bettenhausen reported that the Mayor and City Council met under Closed Session regarding the item listed on the agenda, provided direction to staff and took no reportable action.
City Attorney Bettenhausen announced that the following item was identified after the agenda was posted and is being requested as a walk- on item, to be considered as Agenda Item No. 7. 3.
Proposed Walk- On Item:
7. 3 Appointment to the Westminster Community Foundation.
RECOMMENDATION: Staff recommends that the Mayor and City Council appoint one member ( Council Member Phan West' s appointee) to the Westminster Community Foundation with a term ending January 2025.
Motion was made by Council Member Phan West, seconded by Mayor Nguyen, to approve the walk on item to be considered as Agenda Item No. 7. 3.
The motion carried, 5-0, by the following roll call vote:
AYES: C. NGUYEN, N. NGUYEN, PHAN WEST, MANZO, HO
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
EX PARTE COMMUNICATIONS
There were no Ex Parte Communications to be presented at this time. 3 CITY COUNCIL/ SUCCESSOR AGENCY TO THE WESTMINSTER, CALIFORNIA WESTMINSTER REDEVELOPMENT AGENCY DECEMBER 13, 2023
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REPORT FROM CITY CLERK
City Clerk Arocho highlighted the late communications distributed for clerical errors to the proposed resolutions for Agenda Item Nos. 3. 8 and 5. 8 and additional applications received for Agenda Item Nos. 7.1 and 7.2 following the posting of the agenda.
CITY MANAGER REPORT
City Manager Cordon made the following announcements:
2023 Explorer Competition:
Last month the Westminster Police Explorers competed in the 2023 Explorer Competition held in Rancho Santa Margarita. This two- day event consisted of 14 law enforcement scenarios, where our explorers competed against other teams from around the region.
Our team won a total of seven awards in various categories. A big congratulations to our WPD Explorers!
To become a WPD Explorer, you must be between the ages of 14 & 21 years old. For those interested, please contact Officer Vo or Detective Figueroa at ( 714) 548- 3212. You may also go to the City website for more information about this program.
Santa on the Go!
If you missed Santa, there's still a chance to see him pop up again on Saturday, December
16th!
Santa will be at Coronet Park from 10: 30 a. m. — 12 p. m., and Westminster Park from 1: 30 — 3 p. m. Enjoy photo- ops with Santa, crafts, treats, and activities!
Tet Parade
The Tet Parade is approaching and will be held on Saturday, February 10th!
Parade
participant and Sponsorship opportunities are still available! Participant applications are due no later than January
10th -
apply early to secure your spot. Gain widespread
exposure for your business while supporting the Tet Parade by becoming a sponsor! All applications are available on the City' s website.
Senior Center New Years Dance
Dance into the New Year on Friday, January
12th
from 12: 30- 2: 30 p. m.! Light
refreshments will be served. Advance tickets are $ 5, and day- of tickets are $ 7. To purchase tickets, visit the Senior Center front desk or call ( 714) 895- 2878 for more information.
New Employees
You may see some new faces around the Community Services Building! We'd like to welcome a couple of new staff members:
Heather Dodd, Senior Center Supervisor
4 CITY COUNCIL/ SUCCESSOR AGENCY TO THE WESTMINSTER, CALIFORNIA WESTMINSTER REDEVELOPMENT AGENCY DECEMBER 13, 2023
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Lama Khadra, Crossing Guard
Hours of Operations
Beginning January 2, 2024, City Hall operating hours will now be Monday through Friday from 7: 30 am — 5:00 p.m.
Employee Recognition — Years of Service
City staff recently held their annual employee recognition breakfast where they congratulated and recognized employees for their years of service from 5 years to 30 years.
In closing, City Manager Cordon recognized Finance Director Backs for her recent achievement of 30 years with the city.
Following the City Manager' s Report, Mayor Nguyen highlighted the recent Santa on the Go event and thanked staff for their hard work on the event. Additionally, Mayor Nguyen thanked the members of the public in attendance for their participation throughout the year in Council Meetings and for being committed to their community.
Mayor Nguyen announced that there was a special guest who came from the North Pole.
Santa Clause entered Council Chambers and sat at the dais with the Mayor and City Council to assist with the following presentation:
A. Recognition of the Community Services and Public Works Departments for their Exceptional Work on Holiday Events throughout the Community.
B. Recognition of the Westminster Community Foundation for their efforts in supporting and promoting projects in preparation for the 2024 Tet Parade.
The Mayor, City Council, and Santa Clause presented a recognition certificate to the departments and thanked them for their commitment to spreading Christmas cheer throughout the community.
Immediately following, Santa Clause announced that he would need to return to the North Pole to continue to make toys for the children of the community and exited Council Chambers.
1. SPECIAL PRESENTATIONS
A. Recognition of American Family Housing ` Switching On' Event.
The Mayor and City Council presented a certificate to the organization and thanked them for their service in the community.
B. Update from Midway City Sanitary District.
5 CITY COUNCIL/ SUCCESSOR AGENCY TO THE WESTMINSTER, CALIFORNIA WESTMINSTER REDEVELOPMENT AGENCY DECEMBER 13, 2023
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Ashely Davies, Director of Services and Program Development, presented a brief presentation and answered questions of the City Council.
C. Update from the Westminster Community Foundation.
Dominic Le, Foundation President, requested support from the Mayor and City Council for their upcoming Gala event by purchasing a table to assist with fundraising efforts.
Julie Deep, Foundation Vice- President, commented on recent events and a promotion done by the Foundation and reported on potential sponsorships for the Foundation that will go towards the Tet Parade.
2. ORAL COMMUNICATIONS – AGENDA ITEMS
The following individuals spoke under Oral Communications on agenda items only:
1. Michael Verrengia spoke on prior comments and discussion for Agenda Item No.
3. 3.
2. Chris McCarver, representative from Branded Cities LLC, spoke in support of Agenda Item No. 5. 6.
3. Terry Rains spoke on the emails sent to staff regarding Agenda Item Nos. 3. 1, 3.8,
5. 6, 5. 8, and 6. 1, spoke in opposition of Agenda Item No. 3. 3, spoke on inaccurate populations listed and lack of support for increase in Council pay ( Agenda Item No. 3. 5), spoke in opposition for potential appointment of Council Member Phan West as the incoming Vice Mayor or Vice Mayor Nguyen for a second term Agenda Item No. 5. 1), spoke on referenced streets in staff report ( Agenda Item No. 5. 3), highlighted the success of the event ( Agenda Item No. 5. 4), spoke in support of the proposed consultant and urged staff to revisit the contract periodically to ensure payment is still warranted ( Agenda Item No. 5. 7), commented on the refreshing viewpoint to see the City agree with employee bargaining units ( Agenda Item No. 5. 8), spoke in support of appointing Pam Gremling to the Parks and Recreation Commission ( Agenda Item No. 7. 1), and closed with comments regarding the delay in creating the committee and appointing its members ( Agenda Item No. 7.2) and spoke on the lack of public participation at the end of the meetings to present non- agenda items to the Council Agenda Item No. 8).
Mayor Nguyen reminded members of the public to prevent using profanity as members of our youth attend and participate in the meetings.
4. Khai Dao spoke on his lack of support for Vice Mayor Nguyen as Vice Mayor Agenda Item No. 5. 1).
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5. Mike Truong spoke on his lack of support for Vice Mayor Nguyen as Vice Mayor Agenda Item No. 5. 1).
Following the comments, Council Member Phan West responded to the comments made.
6. Roger Mindrum thanked the City Executive Team and staff for a successful community holiday event, spoke on Agenda Item No. 5. 1, and spoke on Agenda Item No. 3. 1.
7. Nguyen Hung spoke on Agenda Item No. 5. 1.
Mayor Nguyen reminded the public inside Council Chambers that those who are recording on personal devices must sit in the last row, per Westminster Municipal Code Sec. 2. 04. 060 and Resolution No. 4963.
8. Representative from Vietnamese American Concern Group spoke in support of Agenda Item No. 3. 3.
9. Pam Gremling spoke on Agenda Item No. 3.5.
3. CONSENT CALENDAR
Mayor Nguyen requested to pull Agenda Item No. 3. 3 and Council Member Phan West requested to pull Agenda Item No. 3. 6.
3. 1 Minutes of the City Council and Successor Agency to the Westminster Redevelopment Agency.
ACTION: The Mayor and City Council approved the minutes as presented for the dates listed below:
A. November 08, 2023 ( Regular Meeting); and
B. November 22, 2023 ( Notice of Cancellation).
3. 2 City Council and Successor Agency Warrant Registers dated November 2, 2023 Through December 6, 2023.
ACTION: The Mayor and City Council received and filed the report.
3. 3 THIS AGENDA ITEM WAS PULLED FOR SEPARATE DISCUSSION ( SEE END OF CONSENT CALENDAR).
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3. 4 Treasurer' s Report for October 2023.
ACTION: The Mayor and City Council received and filed the report.
3. 5 Continued from the September 13, 2023 Regular Meeting - Update on Senate Bill 329 Pertaining to City Council Compensation.
ACTION: The Mayor and City Council received and filed the report.
3. 6 THIS AGENDA ITEM WAS PULLED FOR SEPARATE DISCUSSION ( SEE END OF CONSENT CALENDAR).
3. 7 Resolution Authorizing the Submittal of CalRecycle Grants Applications.
ACTION: The Mayor and City Council adopted Resolution No. 5229 entitled, " A
RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF
WESTMINSTER, CALIFORNIA, AUTHORIZING SUBMITTAL OF INDIVIDUAL
GRANT APPLICATIONS FOR ALL GRANT PROGRAMS FOR WHICH THE CITY OF WESTMINSTER IS ELIGIBLE."
3. 8 Approve a Resolution to Update the Part- Time Salary Schedule, Effective January 1, 2024.
ACTION: The Mayor and City Council adopted Resolution No. 5230 entitled, " A
RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF
WESTMINSTER, CALIFORNIA, PROVIDING FOR A COMPENSATION PLAN FOR PART- TIME EMPLOYEES OF THE CITY OF WESTMINSTER."
3. 9 Resolution Authorizing the Execution of Actions for the Purpose of Obtaining Federal Financial Assistance Provided by the Federal Department of Homeland Security and Subgranted Through the State of California in Fiscal Year 2023- 2024.
ACTION: The Mayor and City Council:
Adopted Resolution No. 5231 entitled, " A RESOLUTION OF THE MAYOR AND CITY
COUNCIL OF THE CITY OF WESTMINSTER, CALIFORNIA, AUTHORIZING THE
EXECUTION OF AN AGREEMENT ADMINISTERED
A. BY THE DEPARTMENT OF HOMELAND SECURITY AND SUBGRANTED THROUGH THE STATE OF CALIFORNIA"; and
B. Approved the Agreement to Transfer Funds for the 2022 Emergency Management Performance Grant Program ( EMPG) in Fiscal Year 2023- 8 CITY COUNCIL/ SUCCESSOR AGENCY TO THE WESTMINSTER, CALIFORNIA WESTMINSTER REDEVELOPMENT AGENCY DECEMBER 13, 2023
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2024 and authorize the City Manager or her designee to execute the Agreement; and
C. Approved a revenue increase to the Fiscal Year 2023- 2024 budget for the Office of EMPG Program for anticipated grant revenues of $ 15, 405; and D. Approved a corresponding budget increase of $ 15, 405 to General Police Services — Disaster Preparedness in the Fiscal Year 2023- 2024 budget for costs associated with the EMPG Program.
3. 10 Approval of One- Year Agreement with the Municipal Water District of Orange County (" MWDOC") for the Sharing Consultant Costs to Complete the Lead and Copper Service Line Inventory.
ACTION: The Mayor and City Council:
A. Approved the subject agreement with Municipal Water District of Orange County in the amount of $ 140,560, and authorize the City Manager to execute on behalf of the City; and
B. Authorized a 10% contingency in the amount of$ 14, 056. 00 for potential change orders
3.11 Purchase of Playground Equipment for Tony Lam Park.
ACTION: The Mayor and City Council approved the purchase of playground equipment from Landscape Structures, Inc., in the amount of$ 199,002. 66 for Tony Lam Park.
3. 12 Adoption of Plans and Specifications and Authorization to Solicit Construction Bids for the Playground Renovation Project for Newcastle Park.
ACTION: The Mayor and City Council:
A. Approved the plans and specifications for the Playground Renovation Project for Newcastle Park, and authorize the Public Works Director or City Engineer to approve minor modifications to the plans and specifications to accommodate requested revisions from public safety and utility agencies; and B. Authorized the Public Works Department to advertise and solicit construction bids for said project.
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3. 13 Acceptance of the Grant Award from the Office of Traffic Safety ( OTS) Selective Traffic Enforcement Program ( STEP) in Fiscal Year 2023- 2024.
ACTION: The Mayor and City Council:
A. Accepted the Grant Award from the Office of Traffic Safety ( OTS) Selective Traffic Enforcement Program for Fiscal Year 2023- 2024; and B. Amended the Fiscal Year 2023-24 Adopted Budget by designating grant revenues in the amount of $ 110,000 and increasing budgeted expenditures of the OTS grant account in the amount of $ 110, 000 towards the Police overtime account, training account, and supplies.
CONSENT CALENDAR — ALL ITEMS ( 3. 1- 3. 13)
Motion was made by Council Member Manzo, seconded by Mayor Nguyen, to approve the Consent Calendar, with the exception of Agenda Item Nos. 3. 3 and 3. 6 pulled for separate discussion.
The motion carried, 5-0, by the following roll call vote:
AYES: C. NGUYEN, N. NGUYEN, PHAN WEST, MANZO, HO
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
AGENDA ITEM( S) PULLED FROM CONSENT CALENDAR FOR SEPARATE
DISCUSSION
3. 3 Approval of Proclamation.
This item was pulled by Mayor Nguyen.
Discussion ensued regarding the consideration of the proclamation.
Motion was made by Council Member Manzo, with no seconder, to table the item.
The motion failed due to lack of a second.
Motion was made by Mayor Nguyen, seconded by Council Member Manzo, to take no action on the item.
10 CITY COUNCIL/ SUCCESSOR AGENCY TO THE WESTMINSTER, CALIFORNIA WESTMINSTER REDEVELOPMENT AGENCY DECEMBER 13, 2023
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The motion carried, 4-0-0- 1, by the following roll call vote:
AYES: C. NGUYEN, N. NGUYEN, MANZO, HO
NOES: NONE
ABSENT: NONE
ABSTAIN: PHAN WEST
3. 6 Annual Measure M2 Expenditure Report.
This item was pulled by Council Member Phan West.
Council Member Phan West noted for the record that she intended to pull Agenda Item No. 3. 5, rather than Agenda Item No. 3. 6.
City Clerk Arocho noted that Agenda Item No. 3.5 has already been approved with the Consent Calendar motion.
Motion was made by Council Member Manzo, seconded by Mayor Nguyen, to:
A. Approve the Annual Measure M2 Expenditure Report for Fiscal Year 2022- 2023; and
B. Adopt Resolution No. 5228 entitled, " A RESOLUTION OF THE MAYOR AND
CITY COUNCIL OF THE CITY OF WESTMINSTER, CALIFORNIA,
CONCERNING THE M2 EXPENDITURE REPORT FOR THE CITY OF
WESTMINSTER FOR THE FISCAL YEAR ENDING JUNE 30, 2023."
The motion carried, 5-0, by the following roll call vote:
AYES: C. NGUYEN, N. NGUYEN, PHAN WEST, MANZO, HO
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
4. PUBLIC HEARING — None
5. REGULAR BUSINESS
5. 1 Appointment of Vice Mayor.
Vice Mayor Nguyen commented on his year as Vice Mayor and thanked the City Council for the opportunity to serve.
Vice Mayor Nguyen nominated Council Member Phan West to serve as the next Vice Mayor.
11 CITY COUNCIL/ SUCCESSOR AGENCY TO THE WESTMINSTER, CALIFORNIA WESTMINSTER REDEVELOPMENT AGENCY DECEMBER 13, 2023
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Council Member Phan West thanked Vice Mayor Nguyen for the nomination but declined to accept.
Council Member Manzo nominated Council Member Ho to serve as the next Vice Mayor.
Council Member Ho thanked Council Member Manzo for the nomination and seconded the nomination.
Council Member Phan West nominated Vice Mayor Nguyen to continue to serve as the Vice Mayor.
City Attorney Bettenhausen outlined that if a majority passes the first nomination, the second nomination will not be heard.
Motion was made by Council Member Manzo, seconded by Council Member Ho, to appoint Council Member Ho to serve as Vice Mayor for a one- year term.
Motion carried, 3- 1-0- 1, by the following roll call vote:
AYES: C. NGUYEN, MANZO, HO
NOES: N. NGUYEN
ABSENT: NONE
ABSTAIN: PHAN WEST
Following the roll call vote, Mayor Nguyen congratulated Vice Mayor Ho on the appointment and thanked Council Member Nguyen for his service as Vice Mayor for the past year.
Mayor Nguyen requested City Clerk Arocho to continue the meeting noting the change in Vice Mayor effective immediately.
5. 2 Presentation by Orange County Transportation Authority ( OCTA) for the 1-405 Freeway Improvement Project.
Assistant City Manager Ozaeta introduced the overall project and provided a brief presentation with the assistance of Jeff Mills, representative from the Orange County Transportation Authority ( OCTA).
Council Member Nguyen left the dais at 8:12p.m.
Council Member Manzo left the dais at 8:13p.m.
Council Member Manzo returned to the dais at 8:15p.m.
12 CITY COUNCIL/ SUCCESSOR AGENCY TO THE WESTMINSTER, CALIFORNIA WESTMINSTER REDEVELOPMENT AGENCY DECEMBER 13, 2023
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Council Member Nguyen returned to the dais at 8: 15 p. m.
Motion was made by Mayor Nguyen, seconded by Council Member Manzo, to receive and file the presentation.
Motion carried, 5-0, by the following roll call vote:
AYES: C. NGUYEN, HO, MANZO, N. NGUYEN, PHAN WEST
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
5. 3 Adoption of Local Roadway Safety Plan ( LRSP).
Council Member Phan West left the dais at 8:20 p. m.
Council Member Manzo questioned staff regarding the presented plan.
Assistant City Manager Ozaeta provided clarification and background on the presented item.
Council Member Phan West returned to the dais at 8:24 p.m.
Motion was made by Mayor Nguyen, seconded by Council Member Phan West, to adopt the City of Westminster Local Roadway Safety Plan ( LRSP), and directed staff to pursue grant funding for the implementation actions in the final report.
The motion carried, 5-0, by the following roll call vote:
AYES: C. NGUYEN, HO, MANZO, N. NGUYEN, PHAN WEST
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
5. 4 2023 Fall Festival Overview and Request for Budget Increase.
Community Services Director Johnson provided a brief presentation.
Council Member Manzo thanked staff for their hard work on the past event.
Mayor Nguyen left the dais at 8:34 p. m.
Council Member Manzo asked staff why OC Register was not utilized as a newspaper source and requested that staff add a Latino newspaper company to next year' s media postings.
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Council Member Phan West thanked staff for all their hard work.
Council Member Nguyen spoke on his prior comments made at the tree lighting event and thanked staff for their hard work.
Mayor Nguyen returned to the dais at 8:37 p.m.
Vice Mayor Ho thanked staff for their hard work and asked for clarification on how long the event takes for planning purposes.
Discussion ensued regarding staff time, budgeting, costs associated, volunteer base and making the event self- sustaining in the future.
Motion was made by Mayor Nguyen, seconded by Council Member Manzo, to:
A. Authorize an increase to the expenditure budget of $ 30, 711. 74 from the General Fund to Account No. 75000- 39049, Community Promotion- Other Revenue; and
B. Authorize an increase in the revenue budget to offset the costs for a total of 35, 151. 30 to Account No. 75000- 44020, Community Promotion- Special Department Expense.
The motion carried, 5-0, by the following roll call vote:
AYES: C. NGUYEN, HO, MANZO, N. NGUYEN, PHAN WEST
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
5. 5 Agreement with Economic Planning Systems ( EPS) to Prepare a Multi- Owner Equitable Reimbursement Obligation Program ( EROP) for the Westminster Mall Specific Plan.
Assistant City Manager Ozaeta provided the staff report, alongside Chin May Damle, representative from EPS.
Council Member Manzo commented on the fully reimbursed upfront costs incurred by the City.
Council Member Nguyen left the dais at 8:54 p.m.
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Motion was made by Council Member Manzo, seconded by Council Member Phan West, to:
A. Approve the Agreement with Economic Planning Systems ( EPS) to prepare a multi- owner Equitable Reimbursement Obligation Program ( EROP) for the Westminster Mall Specific Plan ( WMSP), through December 13, 2024, in an amount not to exceed $ 51, 000; and
B. Approve a budget increase to Economic Development — Contractual Services in the amount of $ 51, 000.
The motion carried, 4-0- 1-0, by the following roll call vote:
AYES: C. NGUYEN, HO, MANZO, PHAN WEST
NOES: NONE
ABSENT: N. NGUYEN
ABSTAIN: NONE
5. 6 Approval of Resolution Approving Lease and Operating Agreements with Branded Cities for Digital Billboards on City Property, finding them Categorically Exempt under CEQA.
Mayor Nguyen announced that the representative from Branded Cities is available for comments of the City Council at this time.
Council Member Phan West asked the consultant of a timeline following City Council approval.
Council Member Nguyen returned to the dais at 8:56 p.m.
Chris McCarver, representative from Branded Cities, responded to questions and comments.
Mayor Nguyen left the dais at 8:57 p.m.
Mayor Nguyen returned to the dais at 8:59 p.m.
Council Member Manzo thanked the consultant for attending the meeting.
Council Member Nguyen questioned the consultant regarding jobs for community members.
Vice Mayor Ho thanked the consultant for attending the meeting.
Mayor Nguyen thanked the consultant for attending the meeting. 15 CITY COUNCIL/ SUCCESSOR AGENCY TO THE WESTMINSTER, CALIFORNIA WESTMINSTER REDEVELOPMENT AGENCY DECEMBER 13, 2023
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Motion was made by Council Member Phan West, seconded by Council Member Manzo, to adopt Resolution No. 5232 entitled, " A RESOLUTION OF THE MAYOR
AND CITY COUNCIL OF THE CITY OF WESTMINSTER, CALIFORNIA,
APPROVING LEASE AND OPERATING AGREEMENTS WITH BRANDED CITIES
FOR DIGITAL BILLBOARDS ON CITY PROPERTY, AND FINDING THEM CATEGORICALLY EXEMPT UNDER CEQA."
Motion carried, 5-0, by the following roll call vote:
AYES: C. NGUYEN, HO, MANZO, N. NGUYEN, PHAN WEST
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
5. 7 Selection of Qualified Firm to Provide Legislative Advocacy for the City of Westminster.
Mayor Nguyen asked for clarification regarding the monthly/ yearly amounts.
City Attorney Bettenhausen clarified that there is a cancellation clause in the proposed agreement.
Assistant City Manager Ozaeta provided a brief presentation and introduced representatives from Townsend Public Affairs, Inc.
Council Member Phan West asked for clarification on the selection process, pricing, and overall scope of work.
Mayor Nguyen left the dais at 9:20 p.m.
Assistant City Manager Ozaeta answered questions from the City Council.
Council Member Manzo thanked City Manager Cordon and Assistant City Manager Ozaeta for their commitment to this item and asked, for transparency purposes, the current cost for current services on legislative advocacy.
Discussion ensued regarding current grant writing services, costs associated with, and staff time spent on grant services.
Mayor Nguyen returned to the dais at 9:23 p.m.
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Motion was made by Mayor Nguyen, seconded by Council Member Manzo, to:
A. Approve the agreement with Townsend Public Affairs, Inc. ( TPA) to provide legislative advocacy, for a term of five years, in an amount not to exceed $ 9, 000 monthly; and
B. Approve a budget adjustment to the City Manager - Contractual Services Account in the amount of $ 54,000 for the remaining fiscal year, and not to exceed $ 108,000 annually for each year of the Agreement thereafter; and C. Direct staff to bring an update to the City Council in six months.
The motion carried, 5-0, by the following roll call vote:
AYES: C. NGUYEN, HO, MANZO, N. NGUYEN, PHAN WEST
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
5. 8 Adoption of Resolutions Approving Negotiated Memorandums of Understanding ( MOUS) with the Westminster Police Officers' Association and the Westminster Municipal Employees' Association; and Compensated Plans for Unrepresented Groups; Management, Administrative and Confidential Employees; and Executive Employees.
Mayor Nguyen left the dais at 9:57 p.m.
Human Resources and Risk Management Director Griner provided a brief presentation.
Mayor Nguyen returned to the dais at 9:59 p.m.
Motion was made by Mayor Nguyen, seconded by Vice Mayor Ho, to:
A. Adopt Resolution No. 5233 entitled, " A RESOLUTION OF THE MAYOR AND
CITY COUNCIL OF THE CITY OF WESTMINSTER, CALIFORNIA,
AMENDING RESOLUTION NO. 5214, AMENDING THE MEMORANDUM OF
UNDERSTANDING AND SALARY SCHEDULES, EXHIBIT A, B, AND C, FOR
THE WESTMINSTER POLICE OFFICERS' ASSOCIATION ( WPOA) FOR THE PERIOD OF JULY 1, 2023, THROUGH AND INCLUDING JUNE 30, 2026;" and
B. Adopt Resolution No. 5234 entitled, " A RESOLUTION OF THE MAYOR
AND CITY COUNCIL OF THE CITY OF WESTMINSTER, CALIFORNIA, AMENDING RESOLUTION NO. 5187, AMENDING THE COMPENSATION 17 CITY COUNCIL/ SUCCESSOR AGENCY TO THE WESTMINSTER, CALIFORNIA WESTMINSTER REDEVELOPMENT AGENCY DECEMBER 13, 2023
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PLAN AND SALARY SCHEDULES, EXHIBITS A, B, AND C, FOR THE
WESTMINSTER MUNICIPAL EMPLOYEE ASSOCIATION ( WMEA) FOR THE PERIOD OF JULY 1, 2023, THROUGH AND INCLUDING JUNE 30, 2026;" and
C. Adopt Resolution No. 5235 entitled, " A RESOLUTION OF THE MAYOR
AND CITY COUNCIL OF THE CITY OF WESTMINSTER, CALIFORNIA, AMENDING RESOLUTION NO. 5215, AMENDING THE COMPENSATION
PLAN AND SALARY SCHEDULES, EXHIBITS A, B, AND C, FOR THE
MANAGEMENT, ADMINISTRATIVE, AND CONFIDENTIAL EMPLOYEES FOR THE PERIOD OF JULY 1, 2023, THROUGH AND INCLUDING JUNE 30, 2026;" and
D. Adopt Resolution No. 5236 entitled, " A RESOLUTION OF THE MAYOR
AND CITY COUNCIL OF THE CITY OF WESTMINSTER, CALIFORNIA, AMENDING RESOLUTION NO. 5216, AMENDING THE COMPENSATION
PLAN AND SALARY SCHEDULES, EXHIBITS A, B, AND C, FOR THE EXECUTIVE EMPLOYEES FOR THE PERIOD OF JULY 1, 2023, THROUGH AND INCLUDING JUNE 30, 2026;" and
E. Approve the updated Salary Schedules for Westminster Police Officers' Association ( WPOA); Westminster Municipal Employee Association ( WMEA); Management, Administrative, and Confidential Employee Group; And Executive Employee Group; and
F. Authorize a budget adjustment in the amount of $ 575, 000 to implement all compensation plans for the remainder of fiscal year 2023- 2024.
Motion carried, 5-0, by the following roll call vote:
AYES: C. NGUYEN, HO, MANZO, N. NGUYEN, PHAN WEST
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
6. LEGISLATIVE ITEM
6. 1 Consider Introduction and First Reading of an Ordinance Amending Chapter
1. 28. 010 ( POSTING PLACES FOR PUBLIC NOTICES) of the Westminster Municipal Code.
Motion was made by Council Member Manzo, seconded by Council Member Phan West, to introduce Ordinance No. 2610 for first reading entitled, " AN
ORDINANCE OF THE MAYOR AND CITY COUNCIL OF THE CITY OF
WESTMINSTER, CALIFORNIA, AMENDING CHAPTER 1. 28. 010 ( POSTING 18 CITY COUNCIL/ SUCCESSOR AGENCY TO THE WESTMINSTER, CALIFORNIA WESTMINSTER REDEVELOPMENT AGENCY DECEMBER 13, 2023
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PLACES FOR PUBLIC NOTICES), OF TITLE 1 ( GENERAL PROVISIONS), OF THE WESTMINSTER MUNICIPAL CODE, TO UPDATE POSTING LOCATIONS," read by title only and waive further reading.
Motion carried, 5-0, by the following roll call vote:
AYES: C. NGUYEN, HO, MANZO, N. NGUYEN, PHAN WEST
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
7. COMMISSION AND COMMITTEE ITEMS
7. 1 Appointment to Parks and Recreation Commission for 2022- 2024.
Motion was made by Council Member Phan West, seconded by Mayor Nguyen, to appoint Kenneth Abell ( Council Member Phan West' s appointee) to the Parks & Recreation Commission for a term ending December 2024, waiving other applicable requirements.
The motion carried, 5-0, by the following roll call vote:
AYES: C. NGUYEN, HO, MANZO, N. NGUYEN, PHAN WEST
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
7. 2 Appointment to the Measure Y Citizens Oversight Committee.
Motion was made by Mayor Nguyen, seconded by Council Member Manzo, to appoint Anh Tuan- Le ( Vice Mayor Ho' s appointee), Diane Lee Carey ( Council Member Manzo' s appointee), Robert Furman ( Council Member Phan West' s appointee) to the Measure Y Citizens Oversight Committee for a term to expire upon the disbandment of the committee and bring the item back at the next meeting to provide an opportunity for Mayor Nguyen and Council Member Nguyen to make an appointment.
The motion carried, 5-0, by the following roll call vote:
AYES: C. NGUYEN, HO, MANZO, N. NGUYEN, PHAN WEST
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
19 CITY COUNCIL/ SUCCESSOR AGENCY TO THE WESTMINSTER, CALIFORNIA WESTMINSTER REDEVELOPMENT AGENCY DECEMBER 13, 2023
MINUTES OF REGULAR MEETING
THE FOLLOWING ITEM WAS WALKED- ON BY A MAJORITY VOTE OF THE CITY
COUNCIL
7. 3 Appointment to the Westminster Community Foundation.
Motion was made by Council Member Phan West, seconded by Mayor Nguyen, to appoint James Mai ( Council Member Phan West' s appointee) to the Westminster Community Foundation for a term ending January 2025.
The motion carried, 5-0, by the following roll call vote:
AYES: C. NGUYEN, HO, MANZO, N. NGUYEN, PHAN WEST
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
8. ORAL COMMUNICATIONS — NON- AGENDA ITEMS
The following individuals spoke under oral communications on non- agenda items:
1. Terry Rains thanked the staff for great holiday events, commented on a recent meeting with Mayor Nguyen, spoke on potential Brown Act violations made by Council Member Phan West, highlighted the comments made by Council Member Phan West towards her as an individual from the dais, commented on violation of use of City logo by Council Member Phan West, spoke in regards to an email sent by Council Member Nguyen on failure to perform by the Police Department during recent Council Meeting, and closed with comments on the most recent absence of Council Member Nguyen at the Special Meetings for the proposed tax measure.
Following the comments, Mayor Nguyen provided a brief response.
Council Member Phan West responded to the comments made regarding her use of the City logo.
2. Jason Doan commented on concerns of rise in homelessness, lack of street maintenance and spoke on Al technology.
Council Member Phan West responded to comments made regarding the homelessness concerns, highlighting her involvement with the ad hoc committee.
3. Khai Dao asked the City Attorney if there is a training that the elected officials must complete in order to learn the policies and structures of being an elected official and conducting public meetings, congratulated Vice Mayor Ho for her appointment as Vice Mayor, and urged Council Member 20 CITY COUNCIL/ SUCCESSOR AGENCY TO THE WESTMINSTER, CALIFORNIA WESTMINSTER REDEVELOPMENT AGENCY DECEMBER 13, 2023
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Nguyen to resign from the City Council.
Mayor Nguyen provided a brief response reminding the members of the public that the members of the City Council are here to serve the community and will continue to do that.
Council Member Phan West echoed the comments of Mayor Nguyen.
4. Pam Gremling commented on the poor living environment, rise in crime in District 1 and requested Council Member Phan West to provide her with a list of items she' s achieved in the District since being sworn in.
Following the comments, Council Member Phan West provided a brief response and ensured the members of the public continue to utilize the City app to report issues throughout the community.
Council Member Phan West asked Police Chief Leny; to provide a quick response in the rise of crime in District 1.
Police Chief Lenyi informed the Mayor and City Council that he is currently working on the year- end stats and will provide a report in an upcoming Council Meeting.
Council Member Phan West responded to comments about Motel 6 in District 1.
5. D'Vorah Mariscal commented on the length of the previous Special Meeting for the proposed tax measure, spoke on the successful tree lighting event, and commented on the lack of inclusion towards the Jewish community.
Council Member Phan West responded to comments and concerns regarding the Jewish community and highlighted recent meetings.
6. Tim Hogan voiced his opinions on Agenda Item No. 3. 3 and supports the agreement with Townsend ( Agenda Item No. 5. 7).
9. COMMENTS FROM CITY COUNCIL/AGENCY MEMBERS ( Including AB 1234 Report when required)
Mayor Nguyen thanked the members of the public for attending the meeting and thanked staff for all their hard work.
Council Member Phan West highlighted the compensation for City Council, thanked staff for their hard work on community events, wished the entire community a Merry Christmas and closed with comments on suicide prevention. 21 CITY COUNCIL/ SUCCESSOR AGENCY TO THE WESTMINSTER, CALIFORNIA WESTMINSTER REDEVELOPMENT AGENCY DECEMBER 13, 2023
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Council Member Manzo thanked staff for the recent tree lighting ceremony, spoke on other successful community events, commented on the recent employee recognition event, and reminded the community to slow down during this time of the year to reflect and be present.
Council Member Nguyen thanked the Police Department for working around the clock to keep the community safe and wished everyone a happy holiday and Merry Christmas.
Vice Mayor Ho commented on her recent attendance at the employee recognition event, thanked staff for their hard work throughout the year and wished the community a happy holiday season.
Mayor Nguyen thanked members of the public for their dedication and commitment to the city and spoke on comments made on his absence in recent meetings.
10. COUNCIL ADJOURNMENT
There being no further business to discuss, Mayor Nguyen adjourned the meeting at 10:55 p.m. on Wednesday, December 13, 2023.
The Regular Meeting of Wednesday, December 27, 2023 has been cancelled.
The next Regular Meeting will be held on Wednesday, January 10, 2024, at 6:00 p. m.
Respe f Ily submitted:
4, 47
S WIN R. A' OC., MMC
CITY CLERK
22 CITY COUNCIL/ SUCCESSOR AGENCY TO THE WESTMINSTER, CALIFORNIA WESTMINSTER REDEVELOPMENT AGENCY DECEMBER 13, 2023
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APPROVED: C__
41 CSA" ,, GU ' N
MAYOR
ATTEST:
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Il
I
tiE1vL
li' 1N, ItG
ATON R.AtCHO, MMC
CITY CLERK
23 CITY COUNCIL/ SUCCESSOR AGENCY TO THE WESTMINSTER, CALIFORNIA WESTMINSTER REDEVELOPMENT AGENCY DECEMBER 13, 2023
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