City Council
Regular Meeting Page 1
*Late Communications Memo
Agenda Item Nos. 5.2, 5.4 and 5.5
CHI CHARLIE NGUYEN
Mayor
CARLOS MANZO
Vice Mayor, District 2
AMY PHAN WEST
Council Member, District 1
MARK NGUYEN
Council Member, District 3
NAMQUAN NGUYEN
Council Member, District 4
AMENDED AGENDA
CITY COUNCIL/SUCCESSOR AGENCY TO THE
WESTMINSTER REDEVELOPMENT AGENCY
REGULAR MEETING
JANUARY 8, 2025
OPEN SESSION – 6:00 P.M.
Council Chambers
8200 Westminster Blvd.
Westminster, CA 92683
If you need special assistance to participate in this meeting, including interpretation, please contact the City Clerk’s Office at (714) 548-3237. Notification 10 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 35.102-35.104 American Disabilities Act Title II)
Documents provided to a majority of the City Council regarding any item on this agenda are available for public inspection on the City’s website at www.westminster-ca.gov.
AMENDED MEETING AGENDA
JANUARY 8, 2025
City Council
Regular Meeting Page 2
*Late Communications Memo
Agenda Item Nos. 5.2, 5.4 and 5.5
MEETINGS
Regular meetings of the City Council are held the second and fourth Wednesday of each month at the hour of 5:30 p.m. (5:00 p.m. if deemed necessary) for Closed Session matters, if required.
The public session of the meeting shall commence at 6:00 p.m. or as soon thereafter as possible. (WMC 2.04.010)
AGENDA INFORMATION
The agenda contains a brief general description of each item to be considered. The agenda and supporting documentation are available for public review no later than 24 hours prior to the meeting. The agenda can be accessed on the City's web site at www.westminster-ca.gov. Live video streaming of regular meetings and an archive of agendas and minutes are also available on the City's website.
Visit https://westminsterca.granicus.com/ViewPublisher.php?view_id=2 to subscribe to agenda notifications.
RULES OF CONDUCT AND DECORUM AT PUBLIC MEETING WESTMINSTER MUNICIPAL CODE SEC. 2.04.060 AND RESOLUTION NO. 4963
In support and respect of one another and in an effort to orderly conduct the business of the people during the meeting, following the adopted Rules of Decorum is required, expected, and appreciated. The Rules of Conduct are as follows:
• Treat others courteously.
• Listen to others respectfully.
• No profane language.
• Please do not interrupt other speakers or council members. • Please remain seated or quiet when asked to.
• Please do not obstruct visibility for others in attendance with large signs. • Signs shall not be larger than 8 ½ x 11 size.
• For your safety and the safety of others, no signs on sticks are allowed in the Council Chambers.
AMENDED MEETING AGENDA
JANUARY 8, 2025
City Council
Regular Meeting Page 3
*Late Communications Memo
Agenda Item Nos. 5.2, 5.4 and 5.5
QUY TẮC HÀNH XỬ CHO NHỮNG BUỔI HỌP CÔNG CHÚNG
WESTMINSTER. 2.04.060 VÀ NGHỊ QUYẾT 4963
Để hỗ trợ và tôn trọng lẫn nhau và trong nỗ lực tiến hành có trật tự cho những buổi họp, việc tuân theo các quy tắc hành xử cần thiết đã được thông qua. Các quy tắc hành xử như sau:
• Đối xử lịch sự với người khác.
• Tôn trọng lắng nghe người khác.
• Không được dùng ngôn ngữ tục tĩu.
• Vui lòng không ngắt lời nói của người khác hoặc thành viên hội đồng thành phố. • Vui lòng ngồi yên hoặc im lặng khi được yêu cầu.
• Vui lòng không sử dụng những bảng hiệu lớn cản trở tầm nhìn của những người khác. • Bảng hiệu không được lớn hơn kích thước 8 ½ x 11.
• Vì sự an toàn của mọi người, không được phép sử dụng những bảng hiệu gắn trên gậy trong phòng họp hội đồng thành phố.
REGLAS DE CONDUCTA Y DECORO EN LAS REUNIONES PÚBLICAS
SECCIÓN DEL CÓDIGO MUNICIPAL DE WESTMINSTER. 2.04.060 Y RESOLUCIÓN NO. 4963
En apoyo y respeto mutuo y en un esfuerzo por conducir ordenadamente los asuntos de las personas durante la reunión, se requiere, espera, y agradece seguir las Reglas de Decoro adoptadas por la ciudad. Las reglas de conducta son las siguientes:
• Trate a los demás con cortesía.
• Escuche a los demás con respeto.
• No lenguaje profano.
• No interrumpa a otros oradores o miembros del consejo. • Permanezca sentado o en silencio cuando se lo pidan.
• No obstruya la visibilidad de los demás con carteles grandes. • Los letreros no deben tener un tamaño superior a 8 ½ x 11. • Por su seguridad y la seguridad de los demás, no se permiten letreros con palos en las Cámaras del Consejo.
AMENDED MEETING AGENDA
JANUARY 8, 2025
City Council
Regular Meeting Page 4
*Late Communications Memo
Agenda Item Nos. 5.2, 5.4 and 5.5
ATTENDANCE AND PARTICIPATION BY THE PUBLIC
MEMBERS OF THE PUBLIC MAY VIEW THE MEETING LIVE IN ONE OF THE FOLLOWING WAYS:
• In Person
• City of Westminster YouTube Channel -
https://www.youtube.com/cityofwestminsterca92683
• City of Westminster Streaming Video Online -
https://westminsterca.granicus.com/ViewPublisher.php?view_id=2 • Westminster WTV: Spectrum Channel 3, Frontier FiOS Channel 42, and AT&T U-Verse Channel 99
MEMBERS OF THE PUBLIC MAY SUBMIT COMMENTS IN WRITING UP TO 2 HOURS PRIOR TO THE MEETING:
• E-mail your comments to [email protected]. • Comments received via e-mail will be provided to the City Council and be reflected in the minutes. Comments will not be read verbally at the meeting. • Your comments will become part of the official meeting record. You must provide your full name, but please do not provide any other personal information (i.e. phone numbers, addresses, etc.) that you do not want to be published.
TO SPEAK IN PERSON:
• Complete a green speaker slip (agenda items) or a yellow speaker slip (non- agenda items) that is provided at the entrance of the council chambers and submit the completed slip to City Clerk staff.
• When your name is called, step up to the podium and state your name* and city of residence* (*optional) for the record.
TO REQUEST TO SPEAK IN ADVANCE IN PERSON:
• E-mail your request to speak at the meeting along with your name to [email protected].
• E-mail to speak in advance at the email listed above must be received 2 -hours prior to the meeting.
AMENDED MEETING AGENDA
JANUARY 8, 2025
City Council
Regular Meeting Page 5
*Late Communications Memo
Agenda Item Nos. 5.2, 5.4 and 5.5
MEMBERS OF THE PUBLIC MAY REQUEST AN INTERPRETER* IN ADVANCE TO ASSIST
A NON- ENGLISH SPEAKER DURING THE ORAL COMMUNICATIONS AND PUBLIC HEARING SECTIONS OF THE MEETING.
In accordance with Resolution No. 5135, the City Council adopted a policy providing rules governing translators and public comments to ensure a fair opportunity for all speakers to address the City Council. A non-English speaking member of the public wishing to address the City Council may bring their own interpreter* to interpret for them from non-English to English. A non-English speaking member of the public may alternatively request that the City provide an interpreter* to interpret in Vietnamese or Spanish. The request must be made no less than 48 hours in advance for a regular meeting, and 10 hours in advance for a special meeting. The City will voluntarily make a reasonable effort to accommodate the request. However, the City does not have a legal obligation to provide an interpreter*. Any non- English speaking member of the public may utilize the services of a City-provided interpreter*, if one is available at the meeting.
In accordance with the policy and the California Government Code, non- English speakers who utilize an interpreter* will be allowed to speak twice the allotted time granted by the City Council to any speaker not utilizing an interpreter*, subject to any restrictions set forth in the City’s adopted policy.
Speakers who elect to address the City Council in English and self -translate into another language will not be allowed twice the allotted time.
*Also referenced as “Translator” in Government Code and City Resolution.
Except as specifically provided by law for closed sessions, all meetings of the City Council Agency shall be open and public. Agendas for the City Council meetings provide the public an opportunity to directly address the City Council on items of interest to the public that are within the subject matter jurisdiction of the City Council on any agenda items. NO action may be taken on items not listed on the agenda unless authorized by law.
WEBSITE/TELEVISED MEETING SCHEDULE
Regular City Council meetings are broadcast live on Westminster Cable Channel 3 and REBROADCAST on Monday at 5:00 p.m., Wednesday at 6:00 p.m., Friday at 7:00 a.m. and Sunday at 8:30 a.m. The City’s website (www.westminster-ca.gov) provides information about viewing live and archived City Council meetings. If you have internet access, you can follow the meeting live with a video stream on your computer. You will also have access to an archive of recent City Council meeting agendas, videos, and minutes.
AMENDED MEETING AGENDA
JANUARY 8, 2025
City Council
Regular Meeting Page 6
*Late Communications Memo
Agenda Item Nos. 5.2, 5.4 and 5.5
REGULAR MEETING
6:00 P.M.
CALL TO ORDER
ROLL CALL MAYOR CHI CHARLIE NGUYEN
VICE MAYOR, DISTRICT 2 CARLOS MANZO
COUNCIL MEMBER, DISTRICT 1 AMY PHAN WEST
COUNCIL MEMBER, DISTRICT 3 MARK NGUYEN
COUNCIL MEMBER, DISTRICT 4 NAMQUAN NGUYEN
SALUTE TO FLAG Council Member Phan West
INVOCATION
CITY ATTORNEY/CLOSED SESSION REPORT
EX PARTE COMMUNICATIONS
(Including SB 1439 Report when required)
CITY CLERK REPORT
CITY MANAGER REPORT
1. SPECIAL PRESENTATION
A. Introduction of the Newest Westminster Police Department K-9, Thor.
2. ORAL COMMUNICATIONS (CONCERNING AGENDA ITEMS ONLY)
THIS IS THE TIME OF THE MEETING THAT MEMBERS OF THE PUBLIC MAY ADDRESS THE CITY COUNCIL REGARDING ANY ITEMS ON THE AGENDA.
UNLESS OTHERWISE EXTENDED BY A MAJORITY VOTE OF THE CITY COUNCIL, COMMENTS SHALL BE LIMITED TO THREE (3) MINUTES PER SPEAKER.
ANY PERSON WISHING TO ADDRESS THE CITY COUNCIL IN PERSON SHOULD
COMPLETE A GREEN SPEAKER SLIP THAT IS PROVIDED AT THE ENTRANCE TO THE COUNCIL CHAMBERS AND SUBMIT THE CARD TO THE CITY CLERK. WHEN
YOUR NAME IS CALLED, PLEASE STEP TO THE PODIUM AT THAT TIME AND STATE YOUR NAME* AND CITY OF RESIDENCE* (*OPTIONAL) FOR THE RECORD.
AMENDED MEETING AGENDA
JANUARY 8, 2025
City Council
Regular Meeting Page 7
*Late Communications Memo
Agenda Item Nos. 5.2, 5.4 and 5.5
3. CONSENT CALENDAR
ALL MATTERS LISTED UNDER THE CONSENT CALENDAR ARE CONSIDERED
ROUTINE AND MAY BE APPROVED BY A SINGLE MOTION FOLLOWED BY A ROLL CALL VOTE. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS
MEMBERS OF THE CITY COUNCIL OR STAFF REQUEST THAT SPECIFIC ITEMS BE
REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE ACTION OR DISCUSSION.
MINUTES
3.1 Minutes of the City Council and the Successor Agency to the Westminster Redevelopment Agency.
RECOMMENDATION: Review and approve the minutes of the December 25, 2024, (Meeting Cancellation).
WARRANT REGISTER
3.2 City Council and Successor Agency Warrant Register dated November 28, 2024 through December 18, 2024.
RECOMMENDATION: Receive and file.
ROUTINE MATTERS
3.3 Adoption of Plans and Specifications and Authorization to Solicit Construction Bids for Citywide Slurry Seal - Citywide Slurry Seal 2024.
RECOMMENDATION:
A. Approve the plans and specifications for Citywide Slurry Seal - Citywide Slurry Seal 2024, and authorize the Public Works Director/City Engineer to approve minor modifications to the plans and specifications to accommodate requested revisions from public safety and utility agencies; and
B. Authorize the Public Works Department to advertise and solicit construction bids for said project.
[INTENTIONALLY LEFT BLANK]
AMENDED MEETING AGENDA
JANUARY 8, 2025
City Council
Regular Meeting Page 8
*Late Communications Memo
Agenda Item Nos. 5.2, 5.4 and 5.5
ORDINANCES (SECOND READING)
3.4 Second Reading and Adoption of Ordinance No. 2615, Establishing the City of Westminster Rules of Decorum and Civility from the Mayor and City Council during City Council Meetings.
RECOMMENDATION: Conduct a second reading and adopt Ordinance No. 2615 entitled, “AN ORDINANCE OF THE MAYOR AND CITY COUNCIL OF THE CITY OF WESTMINSTER, CALIFORNIA, ADDING SECTION 2.04.065 (RULES OF DECORUM FOR CITY COUNCIL MEMBERS) TO TITLE 2 (ADMINISTRATI ON AND PERSONNEL) OF CHAPTER 2.04 (CITY COUNCIL) OF THE WESTMINSTER MUNICIPAL CODE
ESTABLISHING RULES OF DECORUM FOR COUNCILMEMBERS DURING MEETINGS
AND FINDING THE ORDINANCE NOT SUBJECT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT,” read by title only and waive further reading.
RESOLUTIONS
3.5 Application for Grant Funds for the Westminster Family Resource Center and Designation of City Manager to Act as Authorized Representative.
RECOMMENDATION: Adopt a Resolution entitled “A RESOLUTION OF THE MAYOR
AND CITY COUNCIL OF THE CITY OF WESTMINSTER, CALIFORNIA, TO APPLY AS
LEAD AGENCY FOR GRANT FUNDS FOR THE WESTMINSTER FAMILY RESOURCE
CENTER AND DESIGNATING THE CITY MANAGER TO ACT AS AUTHORIZED REPRESENTATIVE.”
REPORTS
3.6 Treasurer’s Report for November 2024.
RECOMMENDATION: Receive and file the report.
[END OF CONSENT CALENDAR]
4. PUBLIC HEARING – None.
5. REGULAR BUSINESS
5.1 Consider Sponsorship for Midway City Sanitary District (MCSD) Open House.
RECOMMENDATION: Consider the request from Midway City Sanitary District for a City sponsorship for their Open House event and provide direction regarding approval of a sponsorship.
AMENDED MEETING AGENDA
JANUARY 8, 2025
City Council
Regular Meeting Page 9
*Late Communications Memo
Agenda Item Nos. 5.2, 5.4 and 5.5
5.2 Approval of Amendment No. 2 to the Maintenance/Service Agreement (2020- 44) between the City of Westminster and General Pump Company, Inc. for Well Pump Maintenance & Repair at Various Locations.
RECOMMENDATION:
A. Approve the subject Amendment No. 2 to the existing Maintenance/Service Agreement (2020-44) with General Pump Company, Inc.; and
B. Authorize the City Manager execute it on the City’s behalf, in a form approved by the City Attorney.
Late Communications Memo
5.3 Award of Contractor for the CDBG 24- 25 Street Improvements - Project No.: CDBG 24-25.
RECOMMENDATION:
A. Approve the award of contract to the lowest and responsible bidder in the amount of $546,646.00 to Copp Contracting, Inc.; and
B. Authorize a 10% contingency in the amount of $54,664.60 for potential change orders; and
C. Authorize the City Manager to execute the contract on behalf of the City, in a form approved by the City Attorney.
5.4 Appointments to the Westminster Community Foundation.
RECOMMENDATION: Appoint members to the Westminster Community Foundation to fill the vacancies.
Late Communications Memo
5.5 Status of Council-Appointed Ad Hoc Committees.
RECOMMENDATION: Provide direction regarding the status of the following council - appointed ad hoc committees: a.) Homeless Task Force; and b.) Council Interaction Policy Ad Hoc.
Late Communications Memo
6. LEGISLATIVE ITEM – None.
7. COMMISSION AND COMMITTEE ITEM – None.
AMENDED MEETING AGENDA
JANUARY 8, 2025
City Council
Regular Meeting Page 10
*Late Communications Memo
Agenda Item Nos. 5.2, 5.4 and 5.5
8. ORAL COMMUNICATIONS (CONCERNING NON-AGENDA ITEMS)
THIS IS THE TIME OF THE MEETING THAT MEMBERS OF THE PUBLIC MAY
ADDRESS THE CITY COUNCIL REGARDING ANY NON- AGENDA ITEMS THAT ARE WITHIN THE SUBJECT MATTER JURISDICTION. UNLESS OTHERWISE EXTENDED
BY A MAJORITY VOTE OF THE CITY COUNCIL, COMMENTS SHALL BE LIMI TED TO THREE (3) MINUTES PER SPEAKER.
ANY PERSON WISHING TO ADDRESS THE CITY COUNCIL IN PERSON SHOULD
COMPLETE A YELLOW SPEAKER SLIP THAT IS PROVIDED AT THE ENTRANCE TO THE COUNCIL CHAMBERS AND SUBMIT THE CARD TO THE CITY CLERK. WHEN
YOUR NAME IS CALLED, PLEASE STEP TO THE PODIUM AT THAT TIME AND STATE YOUR NAME* AND CITY OF RESIDENCE* (OPTIONAL) FOR THE RECORD.
9. BUSINESS MATTERS FROM CITY COUNCIL/AGENCY MEMBERS – None.
10. COMMENTS AND REQUESTS FOR AGENDA ITEMS FROM CITY
COUNCIL/AGENCY MEMBERS (Including AB 1234 Report when required)
11. COUNCIL ADJOURNMENT
The next Regular Meeting will be held Wednesday, January 22, 2025, at 6:00 p.m.
DECLARATION: This agenda was posted on the Bulletin Board outside of the Council Chambers, where completely accessible to the public, at least 72 hours in advance of the City Council meeting.
/s/ Ashton R. Arocho, MMC
City Clerk