1 JANUARY 24, MINUTES
REGULAR WHEATLAND CITY COUNCIL MEETING
WHEATLAND COMMUNITY CENTER
101 C STREET, WHEATLAND, CA
6:00 – 8:00 P.M.
COUNCIL MEMBERS PRESENT: R. Coe, P. Shelton R. West. A. Teter OTHERS PRESENT: J. Goodwin, City Manager
J. Buckman, City Attorney
D. Schilling, City Engineer
D. Sylvester, Police Chief
A. Paquette, Fire Chief
S. Wong, Finance Director
D. Klever, Public Works Director
L. Thomason, City Clerk
J. Johnson, Account Clerk
PLEDGE OF ALLEGIANCE: Council Member R. West led the pledge of allegiance.
PUBLIC COMMENT
None.
CONSENT CALENDAR
It was moved by Vice Mayor R. Coe, Seconded by Council Member P. Shelton to adopt Resolution No. 05-23 Approving an Agreement with Settlers Village LLC Regarding Water and Sewer Service for Settlers Village Located at 1912 and 1920 State Highway 65, Wheatland, California. Vote called – AYES: All. Motion carried.
REGULAR CALENDAR
1) Police Chief Damiean Sylvester presented the power point for 2022 Final Crime Statistics Report. No action necessary.
2) City Manager Jim Goodwin and City Engineer Dane Schilling presented the staff report for discussion and consideration of Resolution No. 04-23 approving an application to the California Water Resources Control Board Clean Water State Revolving Fund (CWSRF) for financing the construction of a regional wastewater connection to Olivehurst Public Utility District (OPUD). For the past 2 years, the Regional Sewer Ad-hoc Committee, and staff, have been engaged with multiple parties to develop a regional solution to wastewater treatment needs in South Yuba County, including the City of Wheatland.
Since the beginning of this effort, the following has been accomplished: a feasibility analysis of multiple regional service alternatives was completed by Wheatland; a decision was made by the Wheatland City Council to select Olivehurst Public Utility District as the city's preferred regional partner; Yuba Water Agency (YWA) agreed to fund, on a grant/loan basis (with an option for the loan portion to be forgiven), design and environmental clearance for both agencies to design a regional conveyance system connecting Wheatland to OPUD for purposes of wastewater treatment; both agencies have completed Basis of Design Reports (BODR) for the project, are nearing 100 percent design, and also are near 2 completion of environmental review and YWA also agreed to fund a consulting team to work with both agencies to complete an application to the California State Water Resources Control Board Clean Water State Revolving Fund (CWSRF) program for full grant funding of the project. Earlier this year, CWSRF staff advised Wheatland and OPUD this regional project may be highly competitive to receive full grant funding. Changes in state program requirements now allow for large project grant funding commitments.
In this case, the total construction phase estimate is approximately $130 million (both Wheatland and OPUD components), and current program regulations could allow for full grant funding in this amount.
The consulting team preparing the grant application has been working with Wheatland, OPUD and state representatives of the CWSRF to complete the application. The state CWSRF staff has recommended that a single application for the project be submitted to start the review process. Given the target funding is a regionalization program and Wheatland is the agency regionalizing service, the consultants recommend Wheatland serve as the lead agency. In December 2022, both OPUD and Wheatland approved a Delegation Agreement to have Wheatland submit the application on behalf of both agencies.
The resolution is required for submitting the application to the CWSRF program. The resolution requests $112,000,601 for Wheatland's share of total project costs. OPUD will be submitting a similar resolution for its share of cost. Staff anticipates the initial submission of the application this month.
Council Member P. Shelton questioned if the sewer line will handle new development, the local financial share of the project and how other fees are funded. City Manager J. Goodwin responded the state is paying for up to 40 years of growth in the area.
Mayor R. West commented on the $26 million portion of the design.
PUBLIC COMMENT
K. Thomason commented on the length of time before the project is fully operational and who will own the system.
Motion was made by Council Member P. Shelton, Seconded by Vice Mayor R. Coe to adopt Resolution No. 04-23 Approving the Authorized Representative for the City of Wheatland and the Olivehurst Public Utilities District Regional Wastewater Transmission and Treatment Facilities Project. Vote called – AYES: All. Motion carried.
REPORTS
1) Fire Chief A. Paquette reported on the last ride for retired Fire Chief Bob Bradshaw. 2) Council Member P. Shelton reported on the WFA JPA Agreement. 3) Mayor R. West reported on the Silvers HR proposal and new evaluation template for the City Manager.
City Attorney Jennifer Buckman presented staff, council members and Planning Commissioner that were present (D. Pesenti and K. Thomason) with AB 1234 Ethics Training, Part II.
Minutes approved and adopted on this 10th day of February 28, 2023. __________________________________
Rick West, Mayor
________________________________
Lisa Thomason, City Clerk