1 MAY 9, 2023, MINUTES
REGULAR WHEATLAND CITY COUNCIL MEETING
WHEATLAND COMMUNITY CENTER
101 C STREET, WHEATLAND, CA
6:00 – 8:05 P.M.
COUNCIL MEMBERS PRESENT: L. McIntosh, P. Shelton R. West. A. Teter R. Coe
OTHERS PRESENT: J. Goodwin, City Manager
J. Buckman, City Attorney
T. Raney, Community Development Director
D. Schilling, City Engineer
D. Sylvester, Police Chief
A. Paquette, Fire Chief
S. Wong, Finance Director
L. Thomason, City Clerk
PLEDGE OF ALLEGIANCE: Council Member R. West led the pledge of allegiance.
PUBLIC COMMENT
Pam Walsh commented on Bishop Pumpkin Farm traffic.
CONSENT CALENDAR
It was moved by Vice Mayor R. Coe, Seconded by Council Member L. McIntosh to approve minutes from the April 25, 2023, meeting. Vote called – AYES: All. Motion carried.
Consent Item No. 3.2 was pulled by Mayor R. West for further discussion. Mayor West commented on the federally insured amount and collateralization.
It was moved by Vice Mayor R. Coe, Seconded by Council Member L. McIntosh to approve the Quarterly Investment Report March 31, 2023. Vote called – AYES: All. Motion carried.
REGULAR CALENDAR
1) City Manager Jim Goodwin presented the staff report regarding contracting with Yuba Sutter Economic Development Corporation (YSEDC) for staff assistance with planning and delivering a yearlong celebration of Wheatland’s Sesquicentennial in 2024. In February, the City Council appointed Vice Mayor Coe to form and lead an Ad-hoc Committee for the City’s 150th Anniversary of the City’s incorporation. The committee will have a key role in planning the specifics of the celebration activities between now and the end of 2023 for activities that will occur throughout 2024. AKT Development has committed $12,000 to underwrite the activities.
Pam and Chris Walsh commented that $12,000 is an exorbitant amount of money that could be better spent elsewhere.
Council Members L. McIntosh and P. Shelton commented on staying within $12,000.
Vice Mayor R. Coe commented that he hopes the activities will be seen on tv and newspapers. 2 It was moved by Council Member P. Shelton, Seconded by Council Member L. McIntosh to direct the City Manager to enter into a professional services agreement with Yuba Sutter Economic Development Corporation (YSEDC) for the next 18-months for a not-to-exceed amount of $12,000 bringing the $6,000 before council again if needed, to provide staff assistance with planning and delivering a year-long Sesquicentennial Celebration in 2024. Vote called – AYES: All. Motion carried.
2) Community Development Director Tim Raney presented the staff report for discussion and consideration to waive the second reading of and adopt Ordinance No. 491 to prezone the Pottery World/Avoca Orchards annexation area to Light Industrial (M-1), Residential Single Family (R-1), and Two Family Residential (R-2). The prezoning is consistent with the site’s General Plan Land Use Designations of LDR, LMDR and MDR. The purpose of the M-1 district is to provide for establishment of areas for light manufacturing, wholesaling, and storage. R-1 and R-2 zoning districts to provide singlefamily housing.
It was moved by Vice Mayor R. Coe, Seconded by Mayor R. West to waive the second reading and adopt Ordinance No. 491 to prezone the Pottery World/Avoca Orchards property (APN) 015-100- 053 to Light Industrial (M-1), the properties (APNs) 015-100-084 and 015-100-089 to Residential Single Family (R-1) and the property (APN) 015-100-061 to Residential Single Family (R-1) and Two Family (R-2). Vote called – AYES: Coe, West, McIntosh, Teter. NOES: Shelton. Motion carried. 3) City Manager Jim Goodwin presented the staff report for consideration to approve the Task Order with Raney Planning and Management to conduct the necessary tasks required by the U.S. Department of Housing and Urban Development (HUD) and the California Department of Housing and Community Development (HCD) for the First Street Senior Housing Project HOME Fund. In February 2022, the City Council authorized the submittal of the HOME Fund application for the First Street Senior Housing Project. The 2.4-acre project site is currently undeveloped vacant land surrounded by existing residential development and includes construction of a 32-unit affordable senior apartment complex with site amenities. The City was awarded $5,788,142.00 for the project and is the applicant for the HOME funds.
The City will be the lender of HOME funds to Wheatland Senior Associates, L.P. The City is responsible for administration and monitoring of HOME assisted rental projects from the time the Standard Agreement is issued through the affordability period to ensure compliance with Federal and State laws.
The City is required to annually review written policies, procedures, and forms; confirm that the monitoring staff is following established policies and procedures; and verify all monitoring, recordkeeping and retention is in compliance with the HOME Final Rule and HOME Contract Management Manual. The HOME Fund includes $150,000.00 for the City to perform these tasks. The Task Order would authorize Raney Planning and Management, Inc., and its Laurin Associates division to complete tasks on behalf of the City. The Task Order identifies a not to exceed amount of $54,993.00 for Ranye to provide the required monitoring and reporting tasks for the HOME fund, which exceeds the City Manager’s approval authority of $25,000.
Mayor R. West commented on prevailing wages.
It was moved by Council Member P. Shelton, Seconded by Vice Mayor R. Coe to approve the Task Order authorizing Raney Planning and Management, Inc., and the Laurin Associates division to process and monitor the First Street Senior Apartments Project in compliance with the HOME Fund requirements. Vote called – AYES: All. Motion carried. 4) City Engineer Dane Schilling presented the staff report for discussion and consideration to 3 authorize issuance of a request for proposals for professional engineering and environmental services for the Wheatland Road Complete Streets Project (STPL-5048(008)). In 2019 the City received a SACOG grant of federal aid funds for the design of the Wheatland Road Complete Streets. The project will improve and extend existing sidewalks, bike lanes to complete the pedestrian and bicycle corridor along Wheatland Road from State Round 65 to the intersection of Wheatland Road and Wheatland Park Drive at the southwest corner of Bear Rive Middle School, including related utility relocations, road widening, safety lighting and pavement rehabilitation. The project will perform pavement rehabilitation and widening to add buffered bike lanes along Wheatland Road from Wheatland Park Drive to Oakley Lane. Proposed professional engineering and environmental services involves engaging a qualified firm for the preparation of the Project Approval & Environmental Document (PA&ED), plans, specifications & estimates (PS&E), bidding & award, and services during construction. Services would also include assisting the City with grant documentation and requests for authorization for future phases.
The City's consultant selection process must follow certain state and federal guidelines, so the design and environmental efforts are eligible to be used as potential matching funds against future construction grant funds. A recommendation to award a professional services contract to the winning proposer will be brought to the City Council in July 2023.
Chris Walsh commented on the big rocks by the high school.
Council Member P. Shelton commented on parking.
It was moved by Vice Mayor R. Coe, Seconded by Mayor R. West to authorize the City Engineer to issue a request for proposals for professional engineering and environmental services for the Wheatland Road Complete Streets Project (STPL-5048(008)). Vote called – AYES: Coe, West, McIntosh. NOES: Teter, Shelton. Motion carried.
5) City Manager Jim Goodwin presented the staff report for ARPA funding recommendations. In May 2022 the City Council made an initial commitment of ARPA funds for Body-worn cameras, Police Patrol Vehicle, WFA Chief’s Truck (50%), Public Works Vehicle, General Plan Update and Water Pressurization. The City Manager is recommending ARPA expenditures for the Wheatland Fire Authority (WFA) for reimbursement up to $65,000 for improvements to Fire Station 1 on Main Street, release RFQ for an independent WFA evaluation to identify any changes in operations or structure in an amount not to exceed $35,000, $15,000 for new furniture, equipment, carpet and other items to improve the conference room in the community center and $15,000 to update the sound system in the Community Center.
Council Member P. Shelton commented on the split of the four items presented in the staff report on page 1, city funds, RFQ and consultant.
Mayor West commented on the financial analysis.
Council Member L. McIntosh commented on consultant.
Council Member A. Teter commented on community center rentals and consultant costs.
Fire Chief A. Paquette commented on the WFA JPA.
Chris Walsh commented on the WFA mission statement and consultant.
It was moved by Council Member L. McIntosh, Seconded by Vice Mayor R. Coe to approve ARPA expenditures:
1. Reimburse Wheatland Fire Authority (WFA) for up to $65,000 for improvements to Fire Station 1 on Main Street in Wheatland. 4 2. Authorize the City Manager to release an RFQ for consultants qualified to conduct an independent WFA evaluation focused on identifying any changes in operations or structure that may be necessary to ensure sustainability of the WFA. Set aside an amount not to exceed $35,000 for completion of the evaluation.
3. $15,000 for new furniture, presentation equipment, flooring, and other items necessary to improve the Conference Room in the Community Center.
4. $15,000 to update the sound system in the Community Center.
Vote called – AYES: McIntosh, Coe, West. NOES: Teter, Shelton. Motion carried.
REPORTS
D. Schilling reported on the Wheatland Expressway and SYTIA.
Fire Chief reported on jet ski training.
Police Chief reported on the Feline Center, spay and neutering, shots, and animal control.
S. Wong reported on the budget.
J. Goodwin reported on the invitation for the MOU UC CITRIS.
L. McIntosh reported on the Homeless Committee meeting.
Meeting adjourned to Closed Session at 7:00 p.m.
CLOSED SESSION
The meeting was reconvened at 8:05 with no reportable action.
There being no further business, Mayor R. West adjourned at 8:05 p.m.
Minutes approved and adopted on this 11th day of July 2023. __________________________________
Rick West, Mayor
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Lisa Thomason, City Clerk