RESOLUTION NO. XX-25
RESOLUTION TO APPROVE LIST OF PROJECTS FUNDED BY
SB1 THE ROAD REPAIR AND ACCOUNTABILITY ACT IN FISCAL YEAR 2025-26 WHEREAS, Senate Bill 1 (SB1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and Signed into law by the Governor in April 2017, in order to address the significant multi-modal transportation funding shortfalls statewide; and
WHEREAS, SB1 includes accountability and transparency provisions that will ensure the residents of our City of Wheatland are aware of the projects proposed for funding in our community and which projects are in progress or have been completed each fiscal year; and WHEREAS, the City of Wheatland must adopt by resolution a list of all projects proposed to receive funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB1 by resolution, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and
WHEREAS, the City of Wheatland, will receive an estimated $113,140 in RMRA revenue in Fiscal Year 2025-26; and
WHEREAS, the City of Wheatland prepared Pavement Management System (PMP) and used it to develop the SB1 project list to ensure revenues are being used on the most highpriority and cost-effective projects that also meet the community’s priorities for transportation investment; and
WHEREAS, the funding from SB1 will help the City of Wheatland maintain and rehabilitate its streets/roads, and add active transportation infrastructure in the City; and WHEREAS, the previously proposed and adopted projects may also utilize Fiscal Year 2025-26 Road Maintenance and Rehabilitation Account revenues in their delivery. With the relisting of these projects in the adopted fiscal year resolution, the City of Wheatland is reaffirming to the public and the State our intent to fund these projects with Road Maintenance and Rehabilitation Account revenues.
NOW, THEREFORE IT IS HEREBY RESOLVED, ORDERED AND FOUND the City Council of City of Wheatland, State of California, hereby approves the following list of projects that may be funded in Fiscal Year 2025-26 in whole or in part with Road Maintenance and Rehabilitation Account revenues:
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Section 5, Item # 5.5
1. Wheatland Road Complete Streets
a. Description: Contribute to local match to federal aid funds for PA&ED phase of a project to add sidewalks and bike lanes to complete the pedestrian and cyclist corridor, and rehabilitation of existing pavement.
b. Location: Wheatland Road from Hwy-65 to Oakley Lane
c. Estimated Useful Life of Project: 20+ years.
d. Estimated PA&ED Phase FY22024-25 though FY 2026-27
e. Estimated Year of Construction: FY2027-28.
f. Estimated SB1 Funds to be Used: $30,000
2. Street Resurfacing
a. Description: Replace pedestrian ramps as needed, micro-surface and dig-outs as needed, apply Type 2 slurry seal or chip and slurry seal, and pavement markings. b. Location:
i. McDevitt Drive begin at Wheatland Park Drive and end at Bowers Way. ii. McDevitt Drive begin at Bowers Way and end at State Route 65. iii. Stineman Court begin at cul-de-sac and end at McDevitt Drive. iv. Hamon Court begin at cul-de-sac and end at McDevitt Drive. v. Bowers Way begin at cul-de-sac and end at Griffith Way. vi. Nichols Road begin at Spenceville Road and end at Meadow Way. vii. Nichols Road begin at Meadow Way and end at Cyrus Dam Road. viii. Cyrus Dam Road begin at Nichols Road and end at Carney Circle. ix. Cyrus Dam Road begin at Carney Circle and end at Brock Drive. c. Estimated Useful Life of Project: 10+ years.
d. Estimated Year of Construction: FY2025-26.
e. Estimated SB1 Funds to be Used: $350,000
PASSED AND ADOPTED by the City Council of City of Wheatland, State of California this 10th day of June 2025, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
______________________________
Angela Teter, Mayor
ATTEST:
______________________________
Lisa Thomason, City Clerk
203
Section 5, Item # 5.5
CITY COUNCIL MEETING
STAFF REPORT
June 10, 2025
SUBJECT: Council discussion and consideration to adopt Resolution No. 21-25 approving the project plans and authorizing the City Manager to advertise the City of Wheatland 2025 Pavement Maintenance Project for bids.
PREPARED BY:
Dane H. Schilling – City Engineer
Heidi Provencher – Coastland | DCCM
Recommendation
Staff recommends adoption of Resolution No. 21-25 approving the plans and authorizing the City Manager to advertise the 2025 Pavement Maintenance Project for bids.
Background/Discussion
In February 2022, the City Council accepted its first Pavement Management Program which provided an assessment of the 18-miles of City maintained streets and a framework for the execution of maintenance efforts.
On June 3, 2025, the City Council adopted Resolution No. 20-25 which identified streets to be considered for resurfacing as part of the Roadway Maintenance and Rehabilitation Act SB1 funds. As a result, the streets listed below as well as the City Hall/Community Center parling lot were identified in the 2025 Pavement Maintenance Project (“Project”).
The Project will include Type II polymer modified slurry sealing over existing pavements, new pavement markings, and new pedestrian ramps on up to six of the streets listed. The Project will also include slurry sealing and pavement marking within the City Hall/Community Center parking lot. Existing parallel pavement markings on C Street will be removed and repainted to provide longer parking spaces. See attached Project Plans.
The Project will include the following streets:
McDevitt Drive between Wheatland Park Drive and State Route 65 Bowers Way between the cul-de-sac and Griffith Way
Nichols Road from Spenceville Road to Cyrus Dam Road
Cyrus Dam Road between Nichols Road and end at Brock Drive The Project may include two Bid Alternative locations as budget allows:
Stineman Court between the cul-de-sac and end at McDevitt Drive (Bid Alternate 1) Hamon Court between the cul-de-sac and McDevitt Drive (Bid Alternate 2) The City Engineer has directed the preparation of plans, specifications and bid documents in order to publicly bid the Project. Project plans are attached to this report. Specifications and cost estimate are available upon request. The City Engineer is recommending the City Council approve the documents and 204
Section 5, Item # 5.6
authorize the City Manager to advertise the Project for public bidding. If the bids received are reasonable, Staff would bring a construction contract to the City Council for award of contract as early as July 22nd.
Staff has determined that since this is a road maintenance project contained within the footprint of existing city streets, no significant environmental impacts are likely to occur as a result of this project and therefore the project is categorically exempt under CEQA.
Alternatives
Alternatively, the City Council may choose not to approve the plans or authorize the bidding of the Project or modify the scope of the Project.
Fiscal Impact
The current estimate of project costs are given in the table below. 2025 Pavement Maintenance Project Estimate
Item Estimated
Costs
Project Management & City Engineer $9,000
Engineering $26,000
Construction $440,000
Construction Management &
Inspection
$20,000
Total $495,000
The current estimate of funding sources, fund balances and estimated remaining balances are given in the table below.
2025 Pavement Maintenance Project Funding
Source Amount
Road Maintenance and
Rehabilitation Act (SB1) Funds $410,000
Transportation Development Act
(TDA) Funds $60,000
CIRA Insurance Flexible Funds $25,000
Total $495,000
Attachments
1. Resolution
2. Project Plans
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Section 5, Item # 5.6
Reso 21-25 Page 1 of 2
RESOLUTION NO. 21-25
RESOLUTION APPROVING THE PROJECT PLANS AND AUTHORIZING
THE CITY MANAGER TO ADVERTISE THE CITY OF WHEATLAND
2025 PAVEMENT MAINTENANCE PROJECT FOR BIDS
WHEREAS, In February 2022, the City Council adopted its first Pavement Management Program which provided an assessment of over 18-miles of City maintained streets and which provides a framework for the priority of street maintenance efforts; and WHEREAS, on June 10, 2025, the City Council adopted Resolution 20-25 approving a list of potential projects to be funded in full or in part in Fiscal Year 2025-26 with State of California Road Maintenance and Rehabilitation Account (RMRA) revenues; and.
WHEREAS, City staff proposes that the 2025 Pavement Maintenance Project (“Project”) include the following: resurfacing portions of McDevitt Drive, Bowers Way, Nichols Road and Cyrus Dam Road, replace all pavement markings, construct new pedestrian ramps, and other associated work; slurry seal the City Hall/Community Center parking lot and replace all pavement markings; and remove and replace existing parallel pavement markings on C Street in front of the City Hall and the Community Center; and
WHEREAS, Project may also include, as funding allows, slurry sealing and pavement markings on portions of Stineman Court (Bid Alternate 1) and Hamon Court (Bid Alternate 2) as bid alternatives; and
WHEREAS, the Project will be funded with $410,000.00 of RMRA/SB1 funds, $60,000 in Transit Development Act (TDA) funds, and $25,000 in CIRA Insurance flexible funds; and WHEREAS, the City Engineer has directed and overseen the preparation of plans, specifications and bid documents in order to publicly bid the Project, and has recommended City Council approve the documents and authorize the City Manager to solicit bids for the Project; and NOW, THEREFORE IT IS HEREBY RESOLVED, ORDERED AND FOUND by the City Council of City of Wheatland, State of California, the project plans, specifications and bid documents are hereby approved, and the City Manager is hereby authorized to solicit bids for the 2025 Pavement Maintenance Project and bring the bid results back to the City Council at a future meeting.
PASSED AND ADOPTED by the City Council of City of Wheatland, State of California this 10th day of June 2025, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
206
Section 5, Item # 5.6
Reso 21-25 Page 2 of 2
______________________________
Angela Teeter, Mayor
ATTEST:
______________________________
Lisa Thomason, City Clerk
207
Section 5, Item # 5.6
Coastland | DCCM
1400 Neotomas Avenue Santa Rosa, CA 95405
707.571.8005 | coastland.dccm.com
11641 Blocker Dr, Ste 170, Auburn, CA 95603
530.888.9929 | coastland.dccm.com
420 Executive Court North, Ste.G, Fairfield, CA 94534
707.571.8005 | coastland.dccm.com
2025 PAVEMENT
MAINTENANCE PROJECT
04/29/25 CITY OF WHEATLAND
NTS
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7 Coastland | DCCM
1400 Neotomas Avenue Santa Rosa, CA 95405
707.571.8005 | coastland.dccm.com
11641 Blocker Dr, Ste 170, Auburn, CA 95603
530.888.9929 | coastland.dccm.com
420 Executive Court North, Ste.G, Fairfield, CA 94534
707.571.8005 | coastland.dccm.com
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Coastland | DCCM
1400 Neotomas Avenue Santa Rosa, CA 95405
707.571.8005 | coastland.dccm.com
11641 Blocker Dr, Ste 170, Auburn, CA 95603
530.888.9929 | coastland.dccm.com
420 Executive Court North, Ste.G, Fairfield, CA 94534
707.571.8005 | coastland.dccm.com
2025 PAVEMENT
MAINTENANCE PROJECT
04/29/25 CITY OF WHEATLAND
NTS
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Coastland | DCCM
1400 Neotomas Avenue Santa Rosa, CA 95405
707.571.8005 | coastland.dccm.com
11641 Blocker Dr, Ste 170, Auburn, CA 95603
530.888.9929 | coastland.dccm.com
420 Executive Court North, Ste.G, Fairfield, CA 94534
707.571.8005 | coastland.dccm.com
2025 PAVEMENT
MAINTENANCE PROJECT
04/29/25 CITY OF WHEATLAND
NTS
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3 Coastland | DCCM
1400 Neotomas Avenue Santa Rosa, CA 95405
707.571.8005 | coastland.dccm.com
11641 Blocker Dr, Ste 170, Auburn, CA 95603
530.888.9929 | coastland.dccm.com
420 Executive Court North, Ste.G, Fairfield, CA 94534
707.571.8005 | coastland.dccm.com
2025 PAVEMENT
MAINTENANCE PROJECT
04/29/25 CITY OF WHEATLAND
NTS
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Coastland | DCCM
1400 Neotomas Avenue Santa Rosa, CA 95405
707.571.8005 | coastland.dccm.com
11641 Blocker Dr, Ste 170, Auburn, CA 95603
530.888.9929 | coastland.dccm.com
420 Executive Court North, Ste.G, Fairfield, CA 94534
707.571.8005 | coastland.dccm.com
2025 PAVEMENT
MAINTENANCE PROJECT
04/29/25 CITY OF WHEATLAND
NTS
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Section 5, Item # 5.6
R City Council Meeting Staff Report
Meeting Date: June 10, 2025
Subject: Consideration and Adoption of Resolution Awarding Construction Contract for Advanced Metering Infrastructure 6-Inch Water Service Meter Installation Project Prepared By: Dane H. Schilling – City Engineer
Philip L’Amoreaux – Coastland | DCCM Engineering
Recommendation: Staff recommends that the Wheatland City Council consider adoption of a resolution awarding a construction contract to LaFleur Engineering, Inc. for the Advanced Metering Infrastructure (AMI) 6-inch Water Service Meter Installation Project.
Discussion: On February 9, 2021, City Council approved the bid documents and authorized staff to advertise the Advanced Metering Infrastructure (AMI) Water Service Meter Installation Project for bids.
On March 11, 2021, the City received two bids for the project with the low bid being submitted by Keystone Exteriors, LLC of Luzerne, Pennsylvania (dba. Keystone Metering Systems, Inc.) who was identified as the lowest responsible and responsive bidder with a bid in the amount of $600,488.00.
On March 23, 2021, the City passed and adopted Resolution 13-21 awarding the construction contract to Keystone Exteriors, LLC.
On March 28, 2023, the City Council approved the Acceptance and Notice of Completion for the majority the project improvements. This vote closed Keystone’s contract with the City. However, two 6-inch water meter replacements remained; these included meters at the High School and at 422 6th Street. These 6- inch meters required additional engineering and planning than was previously included in the contract award to Keystone Exteriors, LLC.
On April 23, 2025, the project for the replacement of the two 6-inch water meters was advertised as an informal bid process. Staff contacted ten contractors to invite them to submit a bid. On May 5, two bids were received, and both were several times higher than the engineer’s estimate. Staff continued to invite contractors to bid. Through May 15, 2025, Staff contacted another eleven contractors. As of May 30th two additional bids were submitted to the City. The four bids received are shown below in Table 1.
Table 1 – Bid Summary
Bidder Name Bid Amount
Sierra National Construction, Inc. $289,257.00
Rawles Engineering, Inc. $490,000.00
LaFleur Engineering, Inc.* $137,020.00
Cushman Contracting Corporation $285,750.00
Engineer’s Estimate $126,000.00
*Apparent Low Bidder
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Section 5, Item # 5.7
Staff is recommending award of the construction contract to the low-bidder, LaFleur Engineering, Inc. of Orangevale, California in the amount of $137,020.00. The Contractor holds an A-License for General Engineering and is bonded. Staff has verified LaFleur Engineering, Inc. is a responsible bidder and was responsive to the requirements of the bid package. They possess the appropriate experience and their California contractor licenses are in good standing per the project requirements.
Fiscal Impact: The Project is funded entirely through external grants. The City is reimbursed for project expenditures in arrears. The Yuba Water Agency (YWA) awarded the City of Wheatland a $700,000 grant for the City’s Comprehensive Drinking Water Project as the local match to leverage an application to the State for additional grant funding. The Project was also selected for full funding through the Proposition 1 - Round 1 Integrated Regional Water Management (IRWM) Implementation Grant in the amount of $682,347. With the above-noted match grant from YWA, the total grant to the City for the Comprehensive Drinking Water Project is $1,382,347.
Attachment:
Resolution
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Section 5, Item # 5.7
RESOLUTION NO. XX-25
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WHEATLAND AUTHORIZING THE
CITY MANAGER TO AWARD A CONSTRUCTION CONTRACT TO LA FLEUR ENGINEERING, INC. OF ORANGEVALE, CA FOR CONSTRUCTION OF THE ADVANCED METERING INFRASTRUCTURE (AMI) 6-INCH WATER METER REPLACEMENT PROJECT IN THE AMOUNT OF $137,020.00 AND AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACT CHANGE ORDERS NOT TO EXCEED $13,702.00 (10%) FOR A TOTAL CONTRACT VALUE NOT TO EXCEED $150,722.00.
WHEREAS, City staff applied for and the City was awarded $1,382,347 in funding through the combination of a Proposition 1 Integrated Regional Water Management (IRWM) grant and match funding from the Yuba Water Agency (YWA) for the Wheatland Comprehensive Drinking Water Project; and
WHEREAS, the Advanced Metering Infrastructure (AMI) Water Service Meter Installation Project is included in the Wheatland Comprehensive Drinking Water Project grant; and WHEREAS, on February 9, 2021, City Council approved the bid documents and authorized staff to advertise the Advanced Metering Infrastructure (AMI) Water Service Meter Installation Project for bids; and
WHEREAS, on March 28, 2023, City Council approved the Acceptance and Notice of Completion of the Advanced Metering Infrastructure (AMI) Water Service Meter Installation Project, except for two 6-inch water meter installations at the High School and 422 6th Street that required additional engineering and planning, and to be completed later, under a separate contract; and
WHEREAS, in May and June 2025, the City informally solicited bids for two 6-inch water meter installations at the High School and 422 6th Street (“AMI 6-inch Water Meter Replacement Project”); and
WHEREAS, by May 30, 2025, the City received four bids for the AMI 6-inch Water Meter Replacement Project with the low bid being submitted by LaFleur Engineering, Inc of Orangevale, California, who was identified as the lowest responsible and responsive bidder with a bid in the amount of $137,020.00.
NOW, THEREFORE IT IS HEREBY RESOLVED, ORDERED AND FOUND by the City Council of the City of Wheatland, State of California, that the City Council authorizes the City Manager to award a construction contract to LaFleur Engineering, Inc of Orangevale, California for construction of the AMI 6-inch Water Meter Replacement Project in the amount of $137,020.00 and authorizes the City Manager to execute contract change orders not to exceed $13,702.00 with total contract value not to exceed $150,722.00.
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Section 5, Item # 5.7
PASSED AND ADOPTED by the City Council of City of Wheatland, State of California this 10th day of June 2025, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
______________________________
Angela Teter, Mayor
ATTEST:
______________________________
Lisa Thomason, City Clerk
217
Section 5, Item # 5.7