REGULAR CITY COUNCIL MEETING
Agenda
December 09, 2025 at 6:00 PM
Wheatland Community Center: 101 C Street, Wheatland, CA 95692 City Council meetings are held in-person and are no longer available via ZOOM.
In compliance with the Americans with Disabilities Act, if you are a disabled person and you need a disability-related modification or accommodation to participate in this meeting, please contact City Hall at (530) 633-2761 or (530) 633-9102 (fax). Requests must be made as early as possible and at least one full business day before the start of the meeting.
1. OPENING MATTERS
1.1 Call to Order and Roll Call
1.2 Pledge of Allegiance to the Flag
2. PUBLIC COMMENT
At this time, the public is permitted to address the City Council on non-agendized items.
COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with State Law, however, no action or discussion may take place on any item not appearing on the posted agenda. The Council may respond to statements made or questions asked or may request Staff to report back at a future meeting concerning the matter. Any member of the public may contact the City Clerk’s Office related to the proper procedure to place an item on a future City Council agenda. The exceptions under which the Council MAY discuss and/or act on items not appearing on the agenda are contained in Government Code §54954.2(b) (1) (2) (3)
3. CONSENT CALENDAR
3.1 Receipt of Community Facilities District 2015-1 Special Tax and Bond Accountability Report, Fiscal Year 2024-25
3.2 Consideration and Adoption of Resolution Approving the Salary Table for Fiscal Years 2025-26 and 2026-27
3.3 Consideration and Adoption of Resolution Authorizing Execution of Amendment No.3 to the Employment Agreement with Susan Mahoney for Interim Finance Director Services
3.4 Consider Adoption of Resolution Authorizing the Third Amendment to the Employment Agreement with Bill Zenoni for City Manager Services
3.5 Consideration and Adoption of Resolution Accepting the Work Performed by LaFleur Engineering, Inc. and Authorizing the City Manager to File a Notice of Completion for Construction of the PG&E Distribution Line Relocation Project 1 4. PRESENTATIONS
4.1 Proclamation of the City of Wheatland Recognizing the Public Service and Retirement of Lisa Thomason as Wheatland City Clerk
4.2 Ceremonial Swearing-In of Police Chief Michael Garlock
5. REGULAR CALENDAR
5.1 Consideration and Adoption of Resolution Accepting the Work Performed by VSS International for the Construction of the 2025 Pavement Maintenance Project, Authorizing a Budget Amendment and Authorizing the Filing of a Notice of Completion
6. REPORTS
7. ADJOURN
Adjourn to the annual Regular Meeting of the City of Wheatland Financing Corporation Any writings or documents provided to a majority of the Wheatland City Council after distribution of the agenda packet are available for public inspection on the City’s website, www.wheatland.ca.gov This institution is an equal opportunity provider, and employer. 2 655)University)Ave,)Suite)200)•)Sacramento,)CA)95825
Phone:)l916p)561-0890)•)Fax:)l916p)561-0891
www.goodwinconsultinggroup.net
CITY OF WHEATLAND
COMMUNITY FACILITIES DISTRICT NO. 2015-1
(WHEATLAND PUBLIC SERVICES)
SPECIAL TAX AND BOND ACCOUNTABILITY REPORT
(SENATE BILL 165)
FISCAL YEAR 2024-25
November 20, 2025
3 Section 3, Item # 3.1
City of Wheatland
Community Facilities District No. 2015-1
Special Tax and Bond Accountability Report
TABLE OF CONTENTS
Section Page
I. Introduction..........................................................................................................................1 II. Senate Bill 165 Reporting Requirements.............................................................................2 III. Authorized Services ............................................................................................................3 Appendix A – Special Taxes Levied and Expended
4 Section 3, Item # 3.1
City of Wheatland CFD No. 2015-1 1 Fiscal Year 2024-25
Special Tax and Bond Accountability Report
I. INTRODUCTION
On September 18, 2000, former Governor Gray Davis signed Senate Bill 165 which enacted the Local Agency Special Tax and Bond Accountability Act. In approving the bill, the Legislature declared that local agencies need to demonstrate to the voters that special taxes and bond proceeds are being spent on the facilities and services for which they were intended. To further this objective, the Legislature added Sections 50075.3 and 53411 to the California Government Code setting forth annual reporting requirements relative to special taxes collected and bonds issued by a local public agency.
The City of Wheatland (“City”) has levied special taxes in a community facilities district (“CFD”) in fiscal year 2024-25. This report serves to satisfy the annual reporting requirements described above for the CFD listed in the table below.
City of Wheatland
Required SB 165 Reports for the Community Facilities District Fiscal Year 2024-25
CFD Name
Report for GC
§50075.3 Required
Report for GC
§53411 Required
CFD No. 2015-1
(Wheatland Public Services) Yes No
5 Section 3, Item # 3.1
City of Wheatland CFD No. 2015-1 2 Fiscal Year 2024-25
Special Tax and Bond Accountability Report
II. SENATE BILL 165 REPORTING REQUIREMENTS
Pursuant to Sections 50075.3 and 53411, the chief fiscal officer of the public agency will, by January 1, 2002, and at least once a year thereafter, file a report with the governing body setting forth the following information.
Section 50075.3
Item (a): Identify the amount of special taxes that have been collected and expended.
See Table in Appendix A for CFD No. 2015-1.
Item (b): Identify the status of any project required or authorized to be funded by the special taxes.
See Table in Appendix A for CFD No. 2015-1. The authorized services to be funded from special taxes are described in Section III of this Report for CFD No. 2015-1.
Section 53411
Item (a): Identify the amount of bonds that have been collected and expended.
N/A
Item (b): Identify the status of any project required or authorized to be funded from bond proceeds.
N/A
6 Section 3, Item # 3.1
City of Wheatland CFD No. 2015-1 3 Fiscal Year 2024-25
Special Tax and Bond Accountability Report
III. AUTHORIZED SERVICES
CFD No. 2015-1 (Wheatland Public Services)
Authorized Services
The Resolution of Formation authorizes CFD No. 2015-1 to fund certain services within the CFD.
The authorized services to be funded, in whole or in part, from special taxes include all direct and incidental costs related to providing public services and maintenance, operation, repair, or replacement of public infrastructure within the Wheatland area, including the area initially included in the CFD, as well as any future annexation area of the CFD and areas adjacent to the foregoing. More specifically, the services may include, but not be limited to: (i) police protection services; (ii) fire protection and suppression services; (iii) ambulance and paramedic services; (iv) maintenance of roads and roadways; (v) storm protection services; (vi) the maintenance, repair, and replacement of parks and landscaping in public areas and in the public right of way along public streets, and (vii) any other public services authorized to be funded under Section 53313 of the California Government Code that are not already funded by another community facilities district on the property within the CFD.
7 Section 3, Item # 3.1
APPENDIX A
Special Taxes Levied and Expended
8 Section 3, Item # 3.1
FY 2024-25 Special Tax Levied $145,537
Delinquent Amount as of 07/15/2025 ($502)
FY 2024-25 Special Tax Collected $145,035
Services Costs $88,292
Administrative Expenses $6,529
Contingency Reserve $50,214
Total $145,035
Goodwin Consulting Group, Inc.
Fiscal Year 2024-25 Expenditures
Status of Project
Special tax revenues were used to: (i) pay for the costs of providing the authorized services and (ii) pay for the costs of administering the CFD. Provision of the authorized services is ongoing.
City of Wheatland
Community Facilities District No. 2015-1
(Wheatland Public Services)
Special Taxes Levied and Expended
(As Required by CA Govt. Code Section 50075.3)
Fiscal Year 2024-25 Revenues
9 Section 3, Item # 3.1
City Council Meeting Staff Report
Meeting Date: December 9, 2025
Subject: Receipt of Community Facilities District 2015-1 Special Tax and Bond Accountability Report, Fiscal Year 2024-25
Prepared By: Susan Mahoney, Finance Director
Recommendation: Receive and file the CFD 2015-1 Special Tax and Bond Accountability Report for the fiscal year 2024-25.
Discussion: Pursuant to California Government Code 50075.3, the City is required to annually provide to its governing body a report demonstrating that the special taxes collected by Wheatland CFD 2015-1 are spent on the facilities and services for which they were intended. Authorized services which may be funded by CFD 2015-1 special tax proceeds include direct and incidental costs related to providing public services and maintenance, operation, repair, or replacement of public infrastructure. The attached report prepared by Goodwin Consulting Group, dated November 20, 2025, satisfies the annual reporting requirements.
Fiscal Impact: There is no fiscal impact associated with receiving and filing this report.
Attachment: City of Wheatland Community Facilities District No. 2015-1 (Wheatland Public Services), Special Tax and Bond Accountability Report (Senate Bill 165), Fiscal Year 2024-25, November 20, 2025.
10 Section 3, Item # 3.1
City Council Meeting Staff Report
Meeting Date: December 9, 2025
Subject: Consideration and Adoption of Resolution Approving the Salary Table for Fiscal Years 2025-26 and 2026-27
Prepared By: Bill Zenoni, City Manager
Recommendation: Staff recommends that the Wheatland City Council consider adoption of a resolution approving the Salary Table for Fiscal Years 2025-26 and 2026-27.
Discussion: The City Council, on August 12, 2025 approved a memorandum of understanding with the Wheatland General Employees’ Association. On October 14, 2025, the City Council approved a memorandum of understanding with the Wheatland Police Officers Association. On November 25, 2025, the City Council approved a memorandum of understanding with the Wheatland Sergeant’s Association.
Those memorandums of understanding provided for adjustments to the pay ranges of covered employees effective July 1, 2025 and July 1, 2026. The City’s Salary Table has been amended to reflect the approved salary adjustments for the 2025-26 and 2026-27 fiscal years.
Fiscal Impact: There is no fiscal impact associated with this item.
Attachments:
1. Resolution
2. Salary Table
11 Section 3, Item # 3.2
WHEATLAND CITY COUNCIL
RESOLUTION NO. **-25
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WHEATLAND APPROVING THE SALARY TABLE FOR FISCAL YEARS 2025-26 AND 2026-27 WHEREAS, the City of Wheatland engages in sound economic planning practices; and
WHEREAS, a Memorandum of Understanding with the City’s General Employees’ Association was approved by the Wheatland City Council on August 12, 2025; and WHEREAS, a Memorandum of Understanding with the Wheatland Police Officers Association was approved by the Wheatland City Council on October 14, 2025; and WHEREAS, a Memorandum of Understanding with the Wheatland Sergeant’s Association was approved by the Wheatland City Council on November 25, 2025; and WHEREAS, the City’s Salary Table has been adjusted to reflect the approved salary adjustments for Fiscal Years 2025-26 and 2026-27.
NOW, THEREFORE, BE IT RESOLVED AND DETERMINED by the City Council of the City of Wheatland that:
A. The foregoing recitals are true and correct.
B. The Salary Table, Exhibit A (attached to this resolution) is hereby approved.
PASSED AND ADOPTED by the City Council of City of Wheatland on this 9 th
day of December 2025, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
APPROVED:
Angela Teter, Mayor
ATTEST:
______
Lisa Thomason, City Clerk
12 Section 3, Item # 3.2
13 Section 3, Item # 3.2
14 Section 3, Item # 3.2
City Council Meeting Staff Report
Meeting Date: December 9, 2025
Subject: Consideration and Adoption of Resolution Authorizing Execution of Amendment No.3 to the Employment Agreement with Susan Mahoney for Interim Finance Director Services
Prepared By: Bill Zenoni, City Manager
Recommendation: Staff recommends that the Wheatland City Council consider adoption of a resolution authorizing execution of Amendment No.3 to the employment agreement with Susan Mahoney to provide interim Finance Director services.
Discussion: The City Council, on July 9, 2024, authorized execution of an agreement with Susan Mahoney to provide interim Finance Director services due to the retirement of the previous Finance Director. That agreement had a termination date of January 31, 2025. On January 14, 2025, the City Council approved Amendment No.1 to the agreement with Susan Mahoney extending the term of the agreement to June 30, 2025. On June 10, 2025, the City Council approved Amendment No.2 to the employment agreement with Susan Mahoney, extending the term of the agreement to December 31, 2025. Staff has begun the recruitment process for a new Finance Director.
Susan Mahoney served as the City’s Finance Director from June 2017 to March 2022 and has done an outstanding job in this position over the 18 months. Ms. Mahoney is familiar with the operations of the Finance Department, possesses the required qualifications for the position and has agreed to continue to fill this position for the next several months on a part-time basis while a permanent replacement is selected.
The proposed amendment to the employment agreement with Susan Mahoney would extend the term of Ms. Mahoney’s employment to March 31, 2026, and would provide Ms. Mahoney with a 3% hourly wage increase and 15 hours of vacation leave during this period. No other changes to the approved employment agreement are proposed.
Fiscal Impact: The Finance Director is a budgeted position. Funding is available in the Proposed Fiscal Year 2025-26 budget.
Attachments:
1. Resolution
2. Amendment No.3 to Agreement
3. Employment Agreement
15 Section 3, Item # 3.3
WHEATLAND CITY COUNCIL
RESOLUTION NO. XX-25
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WHEATLAND AUTHORIZING EXECUTION OF AMENDMENT NO.3 TO THE EMPLOYMENT AGREEMENT
WITH SUSAN MAHONEY FOR INTERIM FINANCE DIRECTOR SERVICES WHEREAS, the City Council approved an Employment Agreement (“Agreement”) with Susan Mahoney for interim Finance Director Services on July 9, 2024; and WHEREAS, the City Council approved Amendment No.1 to the Employment Agreement with Susan Mahoney on January 14, 2025, extending the term of the Agreement to June 30, 2025; and
WHEREAS, the City Council approved Amendment No.2 to the Employment Agreement with Susan Mahoney on June 10, 2025, extending the term of the Agreement to December 31, 2025; and
WHEREAS, the City intends to continue to employ Susan Mahoney until a permanent employee is found and sufficiently trained to assume the position; and WHEREAS, Susan Mahoney has done an outstanding job in her role as Interim Finance Director; and
WHEREAS, Susan Mahoney has agreed to continue her employment with the City of Wheatland until a permanent employee is selected; and
WHEREAS, the City Council wishes to approve Amendment No.3 to the Employment Agreement with Susan Mahoney extending the termination date of the Agreement to March 31, 2026, and providing Susan Mahoney with a 3 percent increase in her hourly rate of pay, from $88.00 to $90.64, and providing Susan Mahoney with 15 hours of vacation leave during this period.
NOW, THEREFORE, BE IT RESOLVED AND DETERMINED by the City Council of the City of Wheatland that:
A. The foregoing recitals are true and correct.
B. The City Council of the City of Wheatland hereby approves the attached Amendment No.3 to the Employment Agreement with Susan Mahoney.
PASSED AND ADOPTED by the City Council of City of Wheatland on this 9 th day of
December 2025, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
APPROVED:
Angela Teter, Mayor
ATTEST:
______
Lisa Thomason, City Clerk
16 Section 3, Item # 3.3
AMENDMENT NO. 3 TO EMPLOYMENT AGREEMENT BETWEEN
THE CITY OF WHEATLAND AND SUSAN MAHONEY
FOR INTERIM FINANCE DIRECTOR SERVICES
This Amendment No.3 to the Employment Agreement (“Agreement”) between the City of Wheatland, a municipal corporation (“City”), and Susan Mahoney, an individual ("Part-Time Employee"), collectively the parties (the “Parties”), is made and entered into effective December 9, 2025, and is based on the Recitals and matters set forth herein.
RECITALS
A. City entered into the Agreement with Part-Time Employee for her services as Interim Finance Director of the City, effective July 22, 2024.
B. City approved Amendment No.1 to the Agreement with Part-Time Employee on January 14, 2025, extending the term of the Agreement until June 30, 2025.
C. City approved Amendment No.2 to the Agreement with Part-Time Employee on June 10, 2025, extending the term of the Agreement until December 31, 2025 D. City intends to temporarily employ Part-Time Employee until a permanent employee is selected to assume the position.
E. City is in the process of recruiting and employing a permanent Finance Director.
F. In consideration of the good and valuable services that Part-Time Employee has provided for City, the City wishes to extend Part-Time Employee’s employment.
In consideration of the recitals contained herein, the Parties agree to amend the Agreement as follows:
1. Amendment to Section 2, Term. Section 2 of the Agreement is hereby amended as follows:
The Agreement shall be effective until March 31, 2026, unless sooner terminated as provided by the termination provisions stated within the Agreement.
2. Amendment to Section 5(a), Compensation. Section 5(a) of the Agreement is hereby amended to read as follows:
For all services to be rendered by Part-Time Employee under this Agreement, City shall provide to Part-Time Employee a salary in the amount of $90.64 per hour. The salary shall be paid at the times and in the same manner as other City employees are paid.
3. Amendment to Section 5(c), Compensation. Section 5(c) of the Agreement is hereby amended to read as follows:
Part-Time Employee shall be credited with 15 hours of vacation leave to be utilized between January 1, 2026, and March 31, 2026. Employee shall not accrue additional vacation.
Employee shall accrue sick leave only to the extent provided by California law. 17 Section 3, Item # 3.3
Except as specifically modified by the terms of Amendment No.1, Amendment No.2 or Amendment No. 3, the provisions of the Agreement are unchanged and remain in full force and effect.
IN WITNESS WHEREOF, the parties have executed this Amendment on the date set forth above.
CITY OF WHEATLAND SUSAN MAHONEY
________________________ _____________________________
Angela Teter, Mayor Susan Mahoney
ATTEST:
_______________________________
Lisa Thomason, City Clerk
18 Section 3, Item # 3.3
19 Section 3, Item # 3.3
20 Section 3, Item # 3.3
21 Section 3, Item # 3.3
22 Section 3, Item # 3.3
23 Section 3, Item # 3.3
24 Section 3, Item # 3.3
25 Section 3, Item # 3.3
City Council Meeting Staff Report
Meeting Date: December 9, 2025
Subject: Consider Adoption of Resolution Authorizing the Third Amendment to the Employment Agreement with Bill Zenoni for City Manager Services Prepared By: Gavin Ralphs, Deputy City Attorney
Recommendation: Staff recommends that the Wheatland City Council consider the adoption of a resolution authorizing the third amendment to the employment agreement with Bill Zenoni for City Manager services.
Discussion: On June 13, 2023, the City Council authorized the execution of an Agreement with Bill Zenoni to provide City Manager services. The term of that agreement ran from June 26, 2023, to June 30, 2024. On July 9, 2024, the City Council ratified the First Amendment to the Agreement with Mr.
Zenoni, extending the term of the agreement to June 30, 2025. On June 10, 2025, the City Council authorized the Second Amendment to the Agreement with Mr. Zenoni, extending the term of the agreement to December 31, 2025.
Mr. Zenoni has provided good and valuable services to the City and has indicated his intent to retire on February 28, 2026. The proposed Third Amendment to the Agreement with Mr. Zenoni would extend the term of Mr. Zenoni’s employment to March 31, 2026. This is one month beyond Mr. Zenoni’s anticipated retirement date but would provide an additional several weeks should there be a delay in the start date for the new City Manager. No other changes to the approved employment agreement are proposed Fiscal Impact: The City Manager is a budgeted position. Funding is available in the Proposed Fiscal Year 2025-26 Budget.
Attachments:
1. Resolution
2. Third Amendment to Employment Agreement
3. Employment Agreement
26 Section 3, Item # 3.4
WHEATLAND CITY COUNCIL
RESOLUTION NO. XX-25
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WHEATLAND
AUTHORIZING THE THIRD AMENDMENT TO THE AGREEMENT WITH BILL ZENONI FOR
CITY MANAGER SERVICES
WHEREAS, the City Council approved an Employment Agreement (“Agreement”) with Bill Zenoni for City Manager services on June 13, 2023; and
WHEREAS, the City Council ratified the First Amendment to the Agreement with Bill Zenoni on July 9, 2024, extending the term of the Agreement to June 30, 2025; and WHEREAS, the City Council authorized the Second Amendment to the Agreement with Bill Zenoni on June 10, 2025, extending the term of the Agreement to December 31, 2025; and WHEREAS, Bill Zenoni has done an outstanding job in his role as City Manager; and WHEREAS, Bill Zenoni has indicated his intent to retire from his position as City Manager for the City of Wheatland in early 2026; and
WHEREAS, the City Council wishes to authorize the Third Amendment to the Agreement with Bill Zenoni extending the termination date of the Agreement to March 31, 2026.
NOW, THEREFORE, BE IT RESOLVED AND DETERMINED by the City Council of the City of Wheatland that:
A. The foregoing recitals are true and correct.
B. The City Council of the City of Wheatland hereby authorizes the attached Third Amendment to the Employment Agreement with Bill Zenoni.
PASSED AND ADOPTED by the City Council of City of Wheatland on this 9 th day of
December 2025, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
APPROVED:
Angela Teter, Mayor
ATTEST:
______
Lisa Thomason, City Clerk
27 Section 3, Item # 3.4
THIRD AMENDMENT TO AGREEMENT BETWEEN THE CITY OF WHEATLAND
AND BILL ZENONI FOR CITY MANAGER SERVICES
This Third Amendment to the Employment Agreement (“Agreement”) between the City of Wheatland, a municipal corporation (“City”), and Bill Zenoni, an individual (“Zenoni”), collectively the parties (the “Parties”), is made and entered into effective December 9, 2025, and is based on the Recitals and matters set forth herein.
RECITALS
A. City entered into the Agreement with Zenoni for his services as City Manager of the City, effective June 26, 2023.
B. City ratified the First Amendment to the Agreement with Zenoni on July 9, 2024, to extend the term of the Agreement to June 30, 2025.
C. City authorized the Second Amendment to the Agreement with Zenoni on June 10, 2024, to extend the term of the agreement to December 31, 2025.
D. In consideration of the good and valuable services that Zenoni has provided for City, the City wishes to extend Zenoni’s employment.
In consideration of the recitals contained herein, the Parties agree to amend the Agreement as follows:
1. Amendment to Section 2, Term. Section 2 of the Agreement is hereby amended as follows:
The Agreement shall be extended until March 31, 2026, unless sooner terminated as provided by the termination provisions stated within the Agreement.
Except as specifically modified by the terms of the First Amendment, Second Amendment and Third Amendment, the provisions of the Agreement are unchanged and remain in full force and effect.
IN WITNESS WHEREOF, the parties have executed this Amendment on the date set forth below.
CITY OF WHEATLAND BILL ZENONI
________________________ _____________________________
Angela Teter, Mayor Bill Zenoni
Attest:
________________________
Lisa Thomason, City Clerk
28 Section 3, Item # 3.4
29 Section 3, Item # 3.4
30 Section 3, Item # 3.4
31 Section 3, Item # 3.4
32 Section 3, Item # 3.4
City Council Meeting Staff Report
Meeting Date: December 9, 2025
Subject: Consideration and Adoption of Resolution Accepting the Work Performed by LaFleur Engineering, Inc. and Authorizing the City Manager to File a Notice of Completion for Construction of the PG&E Distribution Line Relocation Project Prepared By: Dane H. Schilling – City Engineer
Allison Cronk – Coastland | DCCM Civil Engineering
Recommendation:
Staff recommends that the Wheatland City Council adopt Resolution 60-25 (Attachment 1) accepting the improvement work performed by LaFleur Engineering Inc. for construction of the PG&E Distribution Line Relocation Project, and authorizing the City Clerk to file a Notice of Completion (Attachment 2) for the project.
Discussion:
On June 10, 2025, the City Council adopted Resolution No. 21-25 authorizing the City Manager to sign an agreement to accept additional funding from the Yuba Water Agency for the Wheatland Regional Sewer Pipeline Project.
On June 10, 2025, the City Council adopted Resolution No. 22-25 which authorized the City Manager to enter into a utility relocation agreement with PG&E for relocation of overhead power lines in the vicinity of the City’s Malone Sewage Pump Station, for the City to engage a contractor to install electric conduits prior to construction by PG&E, and pay any associated PG&E and City costs not to exceed $1,300,000.00.
On August 21, 2025, City Staff issued the project for informal bid to the City’s list of Contractors. One bid was received from LaFleur Engineering, Inc. for a total contract amount of $64,275.00.
On October 17, 2025, a notice to proceed was issued to LaFleur Engineering, Inc. to complete construction of the project.
A final inspection was performed on October 24 2025, by City Staff and Coastland | DCCM. The work was found to be complete and in accordance with the contract documents.
Attachments:
Attachment 1 – Resolution 60-25
Attachment 2 – Notice of Completion
33 Section 3, Item # 3.5
RESOLUTION NO. 60-25
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WHEATLAND AUTHORIZING THE CITY MANAGER TO ACCEPT THE WORK PERFORMED BY LAFLEUR ENGINEERING, INC.
FOR CONSTRUCTION OF THE PG&E DISTRIBUTION LINE RELOCATION PROJECT AND
AUTHORIZING THE CITY MANAGER TO FILE A NOTICE OF COMPLETION FOR THE PROJECT.
WHEREAS, on June 10, 2025, the City Council adopted Resolution No. 21-25 authorizing the City Manager to sign an agreement to accept additional funding from the Yuba Water Agency for the Wheatland Regional Sewer Pipeline Project (“Project”); and WHEREAS, certain pre-construction utility relocations and encroachment agreements are necessary to allow for the construction of the Project; and WHEREAS, on June 10, 2025, the City Council adopted Resolution 22-25 authorizing the City Manager to enter into a utility relocation agreement with PG&E for relocation of overhead power lines in the vicinity of the City’s Malone Sewage Pump Station, for the City to engage a contractor to install electric conduits prior to construction by PG&E, and pay any associated PG&E and City costs not to exceed $1,300,000.00; and WHEREAS, City staff informally bid a project to install certain conduits in advance of PG&E’s work and awarded a contract to LaFleur Engineering, Inc. of Rosveille, California, in the amount of $64,275.00; and
WHEREAS, on October 24, 2025, the Contractor completed all work associated with the Project, and the City staff and Coastland | DCCM inspected the work and found the work complete in accordance with the approved plans and specifications for the Project.
NOW, THEREFORE IT IS HEREBY RESOLVED, ORDERED AND FOUND by the City Council of the City of Wheatland, State of California, that the City Council authorizes the City Manager to accept the work completed by LaFleur Engineering, Inc. of Rosveille, California for construction of the PG&E Distribution Line Relocation Project and authorizes the City Manager to file a Notice of Completion for the project.
PASSED AND ADOPTED by the City Council of City of Wheatland, State of California this 9th day of December 2025, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
34 Section 3, Item # 3.5
______________________________
Angela Teter, Mayor
ATTEST:
______________________________
Lisa Thomason, City Clerk
35 Section 3, Item # 3.5
1 RECORDING REQUESTED BY
City of Wheatland-Engineering Dept.
AND WHEN RECORDED MAIL TO
Name: City of Wheatland
Address: 111 C Steet
City & State: Wheatland, CA 95692
G.C. 6103
SPACE ABOVE FOR RECORDER’S USE
Notice of Completion
Notice is hereby given that:
1. The name and address of the owner of the real property described in paragraph 6 herein is the City of Wheatland, 111 C Street, Wheatland, CA 95692.
2. That the interest which the City of Wheatland owns the described real property is Fee Simple.
3. The construction works hereinafter described was completed on the 24th day of October 2025.
4. The work completed in general, consists of the installation of approximately 300 lineal feet of two (2) 6-inch PVC electrical distribution conduits adjacent to the City’s existing Sewer Pump Station No. 1.; trenching, shoring, and bracing; installation of two (2) 6-inch conduits and four (4) 6-inch risers; installation of two (2) 18-foot long 20-inch PVC crossings; and coordination with PG&E for inspection and acceptance.
5. That the name of the surety on the contractor’s bond for payment on said contract is Old Republic Surety Company.
6. Said work being commonly known as: PG&E Distribution Line Relocation Project.
The Contract Documents and Specifications for said work are on file at the City of Wheatland, 111 C Street, Wheatland, California 95692, Yuba County, California.
The prime contractor for said work was:
LaFleur Engineering, Inc
1588 Bedell Court, Unit B
Roseville, CA 95747
7. The location of said work, which is located at the City’s Malone Sewage Pump Station on Malone Avenue is within the legal boundary of the City of Wheatland, Yuba County, California. 36 Section 3, Item # 3.5
2 By: _______________________________________
Dane H. Schilling, City of Wheatland City Engineer
Verification
I am Bill Zenoni, the authorized agent of the City of Wheatland, the owner of the property described in the foregoing notice. I have read the foregoing notice and know the contents thereof, and the same of my own knowledge. I declare under penalty of perjury of the laws of the State of California that the foregoing is true and correct.
Dated: December 9, 2025, at Wheatland, California
____________________________________________
Signature
Bill Zenoni
Print Name
Title: City Manager
37 Section 3, Item # 3.5
City Council Meeting Staff Report
Meeting Date: December 9, 2025
Subject: Consideration and Adoption of Resolution Accepting the Work Performed by VSS International for the Construction of the 2025 Pavement Maintenance Project, Authorizing a Budget Amendment and Authorizing the Filing of a Notice of Completion
Prepared By: Dane H. Schilling – City Engineer
Allison Cronk – Coastland | DCCM Civil Engineering
Recommendation:
Staff recommends that the Wheatland City Council adopt Resolution 59-25 (Attachment 1) accepting the improvement work performed by VSS International, Inc. for construction of the 2025 Pavement Maintenance Project, authorizing a budget amendment in the amount of $2,678.40, and authorizing the City Manager to file a Notice of Completion (Attachment 2) for the project.
Discussion:
In February 2022, the City Council accepted its first Pavement Management Program which provided an assessment of the 18-miles of City maintained streets and provided a framework for the implementation of maintenance efforts.
On June 3, 2025, the City Council adopted Resolution No. 20-25 which identified streets to be considered for resurfacing as part of the Roadway Maintenance and Rehabilitation Act SB1 funds. As a result, the streets included in the 2025 Pavement Maintenance Project (“Project”) were identified.
On June 10, 2025, the City Council adopted Resolution No. 21-25 which authorized the City Manager to advertise the City of Wheatland 2025 Pavement Maintenance Project for bids.
On August 12, 2025, the City Council adopted Resolution No. 36-25 which authorized the City Manager to award a construction contract to VSS International, Inc. of West Sacramento, California in the amount of $262,000.00 for the 2025 Pavement Maintenance Project and authorized the City Manager to expend up to $31,700.00 for unforeseen and additional costs that may arise during construction.
There was one (1) contract change order filed for the project. Project change order (PCO) No. 1 consisted of additional striping requested by the City to include: a centerline on McDevitt; stop bars and legends on Stineman Ct., Rose Ave., Chana Way, Brock Drive (2 total), Spenceville Rd., McCurry St. (2 total), Anderson Way (2 total), and Johnson St.; crosswalks at Spenceville Rd. and McCurry St., Spenceville Rd. and Nichols Rd, and Mesa St. and C St. (2 total); turn lane lines, merge lane lines, and arrows on Spenceville Rd. and McCurry St.; and “Keep Clear” legend and boundary in front of the Fire Station. The total change order amount was $34,378.40 which is $2,678.40 greater than the approved $31,700.
A final inspection was performed on December 2, 2025, by City Staff and Coastland | DCCM. The work was found to be complete and in accordance with the contract documents. 38 Section 5, Item # 5.1
Fiscal Impact:
2025 Pavement Maintenance As-Constructed Cost
Item Estimated
Costs
Project Management & City Engineer $9,000
Engineering $26,000
Construction $262,000
Construction Management & Inspection $20,000
Subtotal $317,000
Contingency (10%) $31,700
Change Order Amount Remaining $2,678.40
Total $351,378.40
The current estimate of funding sources, project costs, and estimated remaining balances are given in the table below:
2025 Pavement Maintenance Project Funding
SB 1 TDA CIRA
Estimated Funding Amount $ 410,000 $60,000 $25,000
As-Bid Estimate -$263,700 -$60,000 -$25,000
Additional Change Order Amount -2,678.40 -$0 -$0
Remaining Balance $143,621.60 $0 $0
Attachments:
Attachment 1 – Resolution 59-25
Attachment 2 – Notice of Completion
39 Section 5, Item # 5.1
RESOLUTION NO. 59-25
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WHEATLAND ACCEPTING THE WORK PERFORMED BY VSS INTERNATIONAL, INC. FOR CONSTRUCTION OF THE 2025
PAVEMENT MAINTENANCE PROJECT, AUTHORIZING A BUDGET AMENDMENT AND
AUTHORIZING THE CITY MANAGER TO FILE A NOTICE OF COMPLETION FOR THE PROJECT.
WHEREAS, In February 2022, the City Council adopted its first Pavement Management Program which provided an assessment of over 18-miles of City maintained streets and which provides a framework for the priority of street maintenance efforts; and WHEREAS, on June 10, 2025, the City Council adopted Resolution 20-25 approving a list of potential projects to be funded in full or in part in Fiscal Year 2025-26 with State of California Road Maintenance and Rehabilitation Account (RMRA) revenues; and WHEREAS, the City Council adopted Resolution 21-25 authorizing City staff to solicit bids for the 2025 Pavement Maintenance Project; and
WHEREAS, on July 29, 2025, the bid period closed and the City received three bids for construction of the Project. The City Engineer reviewed the bids and determined that VSS International, Inc. of West Sacramento, California submitted the lowest responsive and responsible Base Bid in the amount of $210,000.00, where the Base Bid is specified in the request for bids as the basis for determining the low bidder; and WHEREAS, the City Engineer determined that Base Bid amount plus alternates for Stineman Court (Bid Alternate 1) and Hamon Court (Bid Alternate 2) for a total construction contract amount of $262,000.00 is within the budget established for construction of the Project; and therefore the City Engineer recommended awarding the Base Bid plus Bid Alternates 1 and 2 to VSS International, Inc.; and
WHEREAS, on August 12, 2025, the City Council adopted Resolution No. 36-25 which authorized the City Manager to award a construction contract to VSS International, Inc. of West Sacramento, California in the amount of $262,000.00 for the 2025 Pavement Maintenance Project and authorized the City Manager to expend up to $31,700.00 for unforeseen and additional costs that may arise during construction; and
WHEREAS, on October 10, 2025, VSS International, Inc. submitted a change order in the amount of $34,378.40 for additional striping work that was requested by the City. The change order is $2,678.40 greater than the authorized expenditure amount approved by City Council on August 12, 2025; and
WHEREAS, on December 2, 2025, the Contractor completed all work associated with the Project, and the City staff inspected the work and found the work complete in accordance with the approved plans and specifications for the Project. 40 Section 5, Item # 5.1
NOW, THEREFORE IT IS HEREBY RESOLVED, ORDERED AND FOUND by the City Council of the City of Wheatland, State of California, that the City Council authorizes the City Manager to accept the work completed by VSS International, Inc. of West Sacramento, California for construction of the 2025 Pavement Maintenance Project, authorizes a budget amendment to the project of $2,678.40 from SB1 Gas Tax Funds, and authorizes the City Manager to file a Notice of Completion for the project.
PASSED AND ADOPTED by the City Council of City of Wheatland, State of California this 9th day of December 2025, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
______________________________
Angela Teter, Mayor
ATTEST:
______________________________
Lisa Thomason, City Clerk
41 Section 5, Item # 5.1
1 RECORDING REQUESTED BY
City of Wheatland-Engineering Dept.
AND WHEN RECORDED MAIL TO
Name: City of Wheatland
Address: 111 C Steet
City & State: Wheatland, CA 95692
G.C. 6103
SPACE ABOVE FOR RECORDER’S USE
Notice of Completion
Notice is hereby given that:
1. The name and address of the owner of the real property described in paragraph 6 herein is the City of Wheatland, 111 C Street, Wheatland, CA 95692.
2. That the interest which the City of Wheatland owns the described real property is Fee Simple.
3. The construction works hereinafter described was completed on the 2nd day of December 2025.
4. The work completed in general, consists of removal of existing pavement markings, placement of Polymer Modified Type II Slurry Seal, placement of new thermoplastic and painted pavement markings, and construction of concrete curb ramps.
5. That the name of the surety on the contractor’s bond for payment on said contract is Western Surety Company.
6. Said work being commonly known as: 2025 Pavement Maintenance Project.
The Contract Documents and Specifications for said work are on file at the City of Wheatland, 111 C Street, Wheatland, California 95692, Yuba County, California.
The prime contractor for said work was:
VSS International, Inc
3785 Channel Drive
West Sacramento, CA 95691
7. The location of said work, which is located along City streets and at the City Community Center, are within the legal boundary of the City of Wheatland, Yuba County, California. 42 Section 5, Item # 5.1
2 By: _______________________________________
Dane H. Schilling, City of Wheatland City Engineer
Verification
I am Bill Zenoni, the authorized agent of the City of Wheatland, the owner of the property described in the foregoing notice. I have read the foregoing notice and know the contents thereof, and the same of my own knowledge. I declare under penalty of perjury of the laws of the State of California that the foregoing is true and correct.
Dated: December 9, 2025, at Wheatland, California
____________________________________________
Signature
Bill Zenoni
Print Name
Title: City Manager
43 Section 5, Item # 5.1