CITY OF WILDOMAR CITY COUNCIL
AND WILDOMAR CEMETERY DISTRICT AGENDA
JUNE 8, 2022
5:00 P.M. – CLOSED SESSION
6:00 P.M. – REGULAR SESSION
Wildomar City Council Chambers
23873 Clinton Keith Road Ste 106 Wildomar, CA 92595
Ben J. Benoit, Mayor/Chair, District 1
Joseph Morabito, Mayor Pro Tem/Vice Chair, District 3
Ashlee DePhillippo, Council Member/Trustee, District 5
Bridgette Moore, Council Member/Trustee, District 4
Dustin Nigg, Council Member/Trustee, District 2
Daniel York Thomas D. Jex
City Manager /General Manager City Attorney/District Counsel
NOTICE: City Council meetings may be live-streamed, photographed and/or videotaped. Participation at the meeting constitutes consent by members of the public to the City’s and any third party’s use in any media, without compensation or further notice, of audio, video, and/or pictures of meeting attendees.
City of Wildomar
City Council/ Cemetery District Agenda
June 8, 2022
2 CALL TO ORDER – SPECIAL CLOSED SESSION - 5:00 P.M.
ROLL CALL
PUBLIC COMMENTS
CLOSED SESSION
1. The City Council will meet in closed session pursuant to the provisions of Government code section 54956.9(d)(4) to confer with legal counsel with regard to two matters of potential initiation of litigation.
RECONVENE INTO OPEN SESSION
ANNOUNCEMENTS
ADJOURN CLOSED SESSION
City of Wildomar
City Council/ Cemetery District Agenda
June 8, 2022
3 CALL TO ORDER – REGULAR SESSION - 6:00 P.M.
ROLL CALL
FLAG SALUTE
PRESENTATIONS
1. Recognition: Wildomar Beautification Volunteers
2. Proclamations: Wildomar Eagle Scouts
3. Acknowledgement: Former Committee Members Regalado and Hitchcock
4. Riverside County Flood Control Facility Presentation
5. Introductions: Police Department SET and Traffic Teams
6. Fire Station 61 Demolition Derby
7. Other Presentations/ Recognitions
DEPARTMENT REPORTS
PUBLIC COMMENTS
This is the time when the Council receives general public comments regarding any items or matters within the jurisdiction that do not appear on the agenda.
COUNCIL COMMUNICATIONS
1. Community events
2. Regional events
3. Chamber of Commerce
4. Riverside Transit Agency (RTA)
5. Riverside Conservation Authority (RCA)
6. Riverside County Transportation Commission (RCTC)
7. League of California Cities
8. Southern California Association of Governments (SCAG)
9. Riverside County Habitat Conservation Agency (RCHCA)
10. Western Riverside Council of Governments (WRCOG)
11. South Coast Air Quality Management District (SCAQMD)
12. Southwest Community Financing Authority (Animal Shelter)
13. Western Community Energy (WCE)
14. Ad Hoc & Subcommittees
City of Wildomar
City Council/ Cemetery District Agenda
June 8, 2022
4 APPROVAL OF THE AGENDA AS PRESENTED
The City Council to approve the agenda as it is herein presented , or, if it is the desire of the City Council, the agenda can be reordered , added to, or have items tabled at this time.
1.0 CONSENT CALENDAR
All matters listed under the Consent Calendar are considered routine and will be enacted by one roll call vote. There will be no separate discussion of these items unless members of the Council, the Public, or Staff request to have specific items removed from the Consent Calendar for separate discussion and/or action.
1.1 Reading of Ordinances
RECOMMENDATION: Staff recommends that the City Council approve the reading by title only of all ordinances on this agenda.
1.2 Minutes- April 14, 2022 Regular Meeting
RECOMMENDATION: Staff recommends that the City Council approve the minutes as presented.
1.3 Warrant and Payroll Registers
RECOMMENDATION: Staff recommends that the City Council approve the following:
1. Warrant Register dated 05-05-2022 in the amount of $1,627,321.16.
2. Warrant Registers dated 05-12-2022 in the amount of $362,288.43.
3. Warrant Register dated 05-19-2022 in the amount of $221,405.47.
4. Warrant Register dated 05-26-2022 in the amount of $536,752.90.
5. Wire Transfer Register dated 05-31-2022 in the amount of $422,467.33.
6. Payroll Register dated 06-01-2022 in the amount of $216,612.59.
1.4 Treasurer’s Report
RECOMMENDATION: Staff recommends that the City Council approve the Treasurer’s Report for April 2022.
1.5 Road Construction Updates - Public Works/Engineering Department RECOMMENDATION: Staff recommends that the City Council receive and file the Road Construction Updates from the Public Works/Engineering Department.
1.6 Calling a General Municipal Election on November 8, 2022 RECOMMENDATION: Staff recommends that the City Council adopt the following resolutions entitled:
City of Wildomar
City Council/ Cemetery District Agenda
June 8, 2022
5 RESOLUTION NO. 2022 - _____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR,
CALIFORNIA, CALLING FOR THE HOLDING OF A GENERAL
MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 8,
2022, FOR THE ELECTION OF CERTAIN OFFICERS IN DISTRICT 1, DISTRICT 3 AND DISTRICT 5 AS REQUIRED BY THE PROVISIONS OF
THE LAWS OF THE STATE OF CALIFORNIA RELATING TO GENERAL LAW CITIES.
RESOLUTION NO. 2022 - _____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR,
CALIFORNIA, REQUESTING THE BOARD OF SUPERVISORS OF THE
COUNTY OF RIVERSIDE TO CONSOLODATE A GENERAL MUNICIPAL
ELECTION TO BE HELD ON TUESDAY, NOVEMBER 8, 2022, WITH THE
STATEWIDE GENERAL ELECTION TO BE HELD ON THE DATE
PURSUANT TO SECTION 10403 OF THE ELECTIONS CODE
1.7 First Amendment to the Professional Services Agreement for On -Call Extension Contract Planning and CEQA Services with PlaceWorks, Inc.
RECOMMENDATION: Staff recommends that the City Council
authorize the City Manager to execute the first amendment to the Professional Services Agreement between the City of Wildomar and Placeworks, Inc. for continued On-Call Planning and CEQA Services.
1.8 Appropriations Limit for FY 2022-23
RECOMMENDATION: Staff recommends that the City Council adopt a Resolution entitled:
RESOLUTION NO. 2022 - _____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR,
CALIFORNIA, APPROVING THE APPROPRIATIONS LIMIT FOR FISCAL YEAR 2022-23
1.9 Annual Statement of Investment Policy
RECOMMENDATION: Staff recommends that the City Council adopt a Resolution entitled:
RESOLUTION NO. 2022 - _____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR,
CALIFORNIA, ADOPTING STATEMENT OF INVESTMENT POLICY
City of Wildomar
City Council/ Cemetery District Agenda
June 8, 2022
6 1.10 Homeless Services Contract -Social Work Action Group (SWAG) RECOMMENDATION: Staff recommends the City Council approve and authorize the City Manage r to execute a contract with Social Work Action Group (SWAG) to provide homeless outreach services in the City of Wildomar for the fiscal year 2022-23.
1.11 Wildland Fire Protection Agreement for FY 2022/2023 RECOMMENDATION: Staff recommends that the City Council adopt a Resolution entitled:
RESOLUTION NO. 2022 - _____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR,
CALIFORNIA, APPROVING THE AGREEMENT WITH THE
DEPARTMENT OF FORESTRY AND FIRE PROTECTION (CAL FIRE)
FOR WILDLAND FIRE PROTECTION SERVICES FROM JULY 1, 2022 TO JUNE 30, 2023
1.12 COVID-19 Prevention Program Update
RECOMMENDATION: Staff recommends that the City Council approve the updates to the COVID-19 Prevention Program.
1.13 Inland Valley Medical Center Expansion – Stormwater/BMP Facilities Agreement
RECOMMENDATION: Staff recommends that the City Council
authorize the City Manager to execute Stormwater Management/BMP Facilities Agreement with Universal Health Services of Rancho Springs, LLC.
1.14 Notice of Completion – Road Maintenance and Rehabilitation Project, Slurry Seal Project (CIP 057-1, CIP 058)
RECOMMENDATION: Staff recommends that the City Council adopt a Resolution entitled:
RESOLUTION NO. 2022-_______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR,
CALIFORNIA, ACCEPTING THE ROAD MAINTENANCE AND
REHABILITATION PROJECT (CIP 057-1) AND THE SLURRY SEAL
PROJECT (CIP 058) AS COMPLETE, AND AUTHORIZING STAFF TO
PREPARE AND FILE THE NOTICE OF COMPLETION WITH THE
RIVERSIDE COUNTY RECORDER
City of Wildomar
City Council/ Cemetery District Agenda
June 8, 2022
7 1.15 Third Amendment to Professional Services Agreement with Interwest Consulting Group, Inc. for On-Call / Staff Augmentation Services RECOMMENDATION: Staff recommends that the City Council
authorize the City Manager to execute the Third Amendment to the Professional Services Agreement with Interwest Consulting Group, Inc. for On-Call / Staff Augmentation Services.
1.16 County Service Areas Notice of Intent to Establish Charges for FY 2022-23
RECOMMENDATION: Staff recommends that the City Council adopt a Resolution entitled:
RESOLUTION NO. 2022 - _____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR,
CALIFORNIA, SETTING THE PUBLIC HEARING TO ESTABLISH
SERVICE AREA CHARGES WITHIN THE CITY FOR FISCAL YEAR 2022- 23 1.17 Landscaping and Lighting Maintenance District No. 89 1 - Consolidated-Initiating Proceeding for Levy and Collection of Assessments
RECOMMENDATION: Staff recommends that the City Council adopt a Resolution entitled:
RESOLUTION NO. 2022 - _____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR,
CALIFORNIA, INITIATING PROCEEDINGS FOR THE LEVY AND
COLLECTION OF ASSESSMENTS FOR FISCAL YEAR 2022-23 FOR ALL
ZONES OF LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT
NO. 89 -1-CONSOLIDATED OF THE CITY OF WILDOMAR PURSUANT TO THE LANDSCAPING AND LIGHTING ACT OF 1972
1.18 Landscaping and Lighting Maintenance District No. 89 1 - Consolidated-Approval of Engineer’s Report and Intention to Levy RECOMMENDATION: Staff recommends that the City Council:
1) Adopt a Resolution entitled:
RESOLUTION NO. 2022 - _____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR, CALIFORNIA, APPROVING THE ANNUAL ENGINEER’S REPORT
REGARDING THE PROPOSED LEVY AND COLLECTION OF
ASSESSMENTS FOR ALL ZONES OF LANDSCAPE AND LIGHTING
City of Wildomar
City Council/ Cemetery District Agenda
June 8, 2022
8 MAINTENANCE DISTRICT NO. 89 -1-CONSOLIDATED, FISCA L YEAR 2022-23
2) Adopt a Resolution entitled:
RESOLUTION NO. 2022 - _____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR,
CALIFORNIA, DECLARING ITS INTENTION TO LEVY AND COLLECT
ASSESSMENTS FOR ALL ZONES OF LANDSCAPE AND LIGHTING
MAINTENANCE DIST RICT NO. 89 -1-CONSOLIDATED, FISCAL YEAR 2022-23
2.0 PUBLIC HEARINGS
2.1 Inland Valley Medical Center Expansion Project (PA 20-0116) RECOMMENDATION: Staff recommends the City Council take the following actions:
1. Adopt a Resolution entitled:
RESOLUTION NO. 2022-____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR,
CALIFORNIA, CERTIFYING THE ENVIRONMENTAL IMPACT REPORT
(SCH# 2021030401), INCLUDING ADOPTION OF FINDINGS OF FACT,
STATEMENT OF OVERRIDING CONSIDERATIONS AND MITIGATION
MONITORING AND REPORTING PROGRAM FOR THE PROPOSED
INLAND VALLEY MEDICAL CENTER EXPANSION PROJECT
2. Introduce for first reading an Ordinance entitled:
ORDINANCE NO. ____
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WILDOMAR, CALIFORNIA, APPROVING CHANGE OF ZONE NO. 20-0116 CHANGING THE EXISTING ZONING DESIGNATION FOR ENTIRE 22.24-ACRE SITE
FROM I -P (INDUSTRIAL PARK) AND C -P-S (SCENIC HIGHWAY
COMMERCIAL) TO THE M -C (MEDICAL CENTER) ZONE TO
ACCOMMODATE THE PROPOSED INLAND VALLEY MEDICAL CENTER
HOSPITAL EXPAN SION PROJECT LOCATED AT 36485 INLAND
VALLEY DRIVE (APN: 380-250-026)
City of Wildomar
City Council/ Cemetery District Agenda
June 8, 2022
9 3. Introduce for first reading an Ordinance entitled:
ORDINANCE NO. ____
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WILDOMAR, CALIFORNIA, APPROVING ZONING ORDINANCE AMENDMENT NO.
22-04 (PA 20 -0116 TO AMEND TITLE 17 OF THE WILDOMAR
MUNICIPAL CODE TO ADD CHAPTER 17.86 (MEDICAL CENTER ZONE)
TO ESTABLISH USE AND DEVELOPMENT STANDARDS FOR MEDICAL
CENTERS IN THE CITY OF WILDOMAR
4. Adopt a Resolution entitled:
RESOLUTION NO. 2022-____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR, CALIFORNIA, APPROVING CONDITIONAL USE PERMIT NO. 20 -0116
TO RELOCATE THE EXISTING HELIPORT PAD AND A CONTINUOUS
EVENT EXCEPTION TO THE NOISE ORDINANCE AND APPROVAL OF
PLOT PLAN NO. 20 -0116 TO CONST RUCT A NEW 7 -STORY, 290,000 SQUARE-FOOT HOSPITAL TOWER BUILDING WITH 202 TOTAL
PATIENT BEDS WITH RELATED ON -SITE AND OFF -SITE
IMPROVEMENTS IN CONJUNCTION WITH THE INLAND VALLEY
MEDICAL CENTER HOSPITAL EXPANSION PROJECT LOCATED AT
36485 INLAND VALLEY DRIVE (APN: 380-250-026)
2.2 City of Wildomar - CFD 2022-1 Formation
RECOMMENDATION: Staff recommends That the City Council adopt the following Resolutions:
RESOLUTION NO. 2022 -__
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR
ESTABLISHING COMMUNITY FACILITIES DISTRICT NO. 2022 -1
(SERVICES) OF THE CITY OF WILDOMAR, AUTHORIZING THE LEVY
OF A SPECIAL TAX THEREIN, CALLING AN ELECTION AND
APPROVING AND AUTHORIZING CERTAIN ACTIONS RELATED
THERETO
RESOLUTION NO. 2022 -__
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR,
CALIFORNIA ACTING IN ITS CAPACITY AS THE LEGISLATIVE BODY OF COMMUNITY FACILITIES DISTRICT NO. 2022 -1 (SERVICES) OF
THE CITY OF WILDOMAR CERTIFYING ELECTION RESULTS
City of Wildomar
City Council/ Cemetery District Agenda
June 8, 2022
10 And Introduce and read by title only:
ORDINANCE NO. ____
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WILDOMAR,
CALIFORNIA ACTING IN ITS CAPACITY AS THE LEGISLATIVE BODY OF COMMUNITY FACILITIES DISTRICT NO. 2022 -1 (SERVICES) OF
THE CITY OF WILDOMAR AUTHORIZING THE LEVY OF SPECIAL
TAXES
2.3 Establishment of Community Facilities District No. 2022 -2 (Horizon Place)
RECOMMENDATION: Staff recommends t hat the City Council adopt the following Resolutions:
RESOLUTION NO. 2022 -__
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR
ESTABLISHING COMMUNITY FACILITIES DISTRICT NO. 2022 -2
(HORIZON PLACE) OF THE CITY OF WILDOMAR, AUTHORIZING THE
LEVY OF A SPECIAL TAX THEREIN, CALLING AN ELECTION AND
APPROVING AND AUTHORIZING CERTAIN ACTIONS RELATED
THERETO
RESOLUTION NO. 2022 -__
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR
ACTING AS THE LEGISLATIVE BODY OF COMMUNITY FACILITIES
DISTRICT NO. 2022-2 (HORIZON PLACE) OF THE CITY OF WILDOMAR
DETERMINING THE NECESSITY TO INCUR BONDED INDEBTEDNESS
IN AN AMOUNT NOT TO EXCEED $10,000,000 WITHIN COMMUNITY FACILITIES DISTRICT NO. 2022-2 (HORIZON PLACE) OF THE CITY OF
WILDOMAR AND CALLING AN ELECTION THEREIN
And
RESOLUTION NO. 2022 -__
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR,
CALIFORNIA ACTING IN ITS CAPACITY AS THE LEGISLAT IVE BODY OF COMMUNITY FACILITIES DISTRICT NO. 2022-2 (HORIZON PLACE)
OF THE CITY OF WILDOMAR CERTIFYING ELECTION RESULTS
City of Wildomar
City Council/ Cemetery District Agenda
June 8, 2022
11 And Introduce and read by title only:
ORDINANCE NO. ___
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WILDOMAR,
CALIFORNIA ACTING IN I TS CAPACITY AS THE LEGISLATIVE BODY OF COMMUNITY FACILITIES DISTRICT NO. 2022-2 (HORIZON PLACE)
OF THE CITY OF WILDOMAR AUTHORIZING THE LEVY OF SPECIAL TAXES
2.4 Authorization for Annual Rate Adjustment and of Additional Fees Related to Short-Lived Climate Pollutant Reduction Law, (SB 1383) for Waste Management (USA Waste of California)
RECOMMENDATION: Staff recommends that the City Council Adopt a Resolution entitled:
RESOLUTION NO. 2022 - _____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR,
CALIFORNIA, AUTHORIZING THE ANNUAL CPI ADJUSTMENT AND SB 1383 COMPLIANCE FEE ADJUSTMENTS RELATED TO WASTE
MANAGEMENT (USA WASTE OF CALIFONIA) COLLECTION SERVICES
2.5 Trash Collection Services Liens
RECOMMENDATION: Staff recommends that the City Council adopt a Resolution entitled:
RESOLUTION NO. 2022 - _____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR,
CALIFORNIA, CONFIRMING THE REPORT OF DELINQUENT TRASH
ACCOUNTS AND REQUESTING THE DELINQUENCIES BE PLACED ON
THE PROPERTY TAX ROLL
3.0 GENERAL BUSINESS
3.1 Annexation No. 1 into Community Facilities District No. 2022 -1 (Services) for Bacara (PP 13-0089)
RECOMMENDATION: Staff recommends that the City Council adopt a Resolution entitled:
RESOLUTION NO. 2022 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR,
CALIFORNIA, DECLARING ITS INTENTION TO ANNEX TERRITORY TO COMMUNITY FACILITIES DISTRICT NO. 2022 -1 (SERVICES), OF THE
City of Wildomar
City Council/ Cemetery District Agenda
June 8, 2022
12 CITY OF WILDOMAR, ADOPTING A MAP OF THE AREA PROPOSED TO BE ANNEXED (ANNEXATION NO. 1) AND AUTHORIZING THE LEVY OF
SPECIAL TAXES THEREIN
CALL TO ORDER AND ROLL CALL OF THE WILDOMAR
CEMETERY DISTRICT
Ben J. Benoit, Chair
Joseph Morabito, Vice Chair
Ashlee DePhillippo, Trustee
Bridgette Moore, Trustee
Dustin Nigg, Trustee
3.2A FY 2022-23 Budget Amendments
RECOMMENDATION: Staff recommends that the City Council review and consider approval of the Fiscal Year 2022-23 Budget Amendments, and adopt a Resolution entitled:
RESOLUTION NO. 2022 - _____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR, CALIFORNIA, AUTHORIZING AMENDMENTS TO THE FY 2022 -23
BUDGETED REVENUES AND EXPENSES
3.2B FY 2022-23 Cemetery Budget Amendments
RECOMMENDATION: Staff recommends that the Board of Trustees adopt a Resolution entitled:
RESOLUTION NO. WCD2022- _____
A RESOLUTION OF THE BOARD OF TRUSTEES OF THE WILDOMAR
CEMETERY DISTRICT, AUTHORIZING AN AMENDMENT TO THE FY
2022-23 BUDGETED REVENUES AND EXPENSES
ADJOURN THE WILDOMAR CEMETERY DISTRICT MEETING
City of Wildomar
City Council/ Cemetery District Agenda
June 8, 2022
13 3.3 Landscape Design Standards and Guidelines Document RECOMMENDATION: The Planning Commission recommends the
City Council adopt a Resolution entitled:
RESOLUTION NO. 2022-___
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR,
CALIFORNIA, APPROVING TH E CITY OF WILDOMAR LANDSCAPE
DESIGN STANDARDS AND GUIDELINES DOCUMENT FOR NEW
DEVELOPMENT PROJECTS
CITY MANAGER REPORT
FUTURE AGENDA ITEMS
Title- Councilmember-Anticipated Date
1. Update from MSJC College regarding 2014 Bond Funding – Morabito - TBD
2. City Wide Street Sweeping – Moore – TBD
3. Street Signage – Benoit - TBD
4. Sidewalk Vending Process – Moore – TBD
5. Speed Reduction in the City – Benoit – July 2022
6.Outdoor Dining Ordinance – Benoit -- TBD
ADJOURN THE CITY COUNCIL MEETING
City of Wildomar
City Council/ Cemetery District Agenda
June 8, 2022
14 In ac cordance with Government Code Section 54952.3, I, Janet Morales, City of Wildomar City Clerk, do hereby declare that the Board of Trustees will receive no compensation or stipend for the convening of the following regular meetin g of the Wildomar Cemetery District.
Ben J. Benoit, Chair
Joseph Morabito, Vice Chair
Ashlee DePhillippo, Trustee
Bridgette Moore, Trustee
Dustin Nigg, Trustee
Daniel York Thomas D. Jex
General Manager District Counsel
City of Wildomar
City Council/ Cemetery District Agenda
June 8, 2022
15 CALL TO ORDER THE WILDOMAR CEMETERY DISTRICT
ROLL CALL
PUBLIC COMMENTS
BOARD COMMUNICATIONS
APPROVAL OF THE AGENDA AS PRESENTED
The Board of Trustees to approve the agenda as it is herein presented, or if it is the desire of the Board, the agenda can be reordered at this time.
4.0 CONSENT CALENDAR
All matters listed under the Consent Calendar are considered routine and will be enacted by one roll call vote. There will be no separate discussion of these items unless members of the Board, the Public, or Staff request that specific items are removed from the Consent Calendar for separate discussion and/or action.
4.1 Minutes – May 11, 2022 Regular Meeting
RECOMMENDATION: Staff recommends that the Board of Trustees approve the Minutes as presented.
4.2 Warrant Register
RECOMMENDATION: Staff recommends that the Board of Trustees approve the following:
1. Warrant Register dated 05-05-2022 in the amount of $9.98.
2. Warrant Register dated 05-12-2022 in the amount of $3,996.18.
4.3 Treasurer’s Report
RECOMMENDATION: Staff recommends that the Board of Trustees approve the Treasurer’s Report for April 2022.
5.0 PUBLIC HEARINGS
There are no items scheduled.
City of Wildomar
City Council/ Cemetery District Agenda
June 8, 2022
16 6.0 GENERAL BUSINESS
There are no items scheduled.
GENERAL MANAGER REPORT
FUTURE AGENDA ITEMS
ADJOURN THE WILDOMAR CEMETERY DISTRICT MEETING
The City of Wildomar encourages your participation in the meeting. The following options available for the public to participate:
1. You may view the Regular Session meeting live on the City of Wildomar’s website at http://www.cityofwildomar.org or on cable TV through Frontier Channel 36 or AT&T channel 99. To view from the website, select the live stream link on the top of the front page.
2. You may participate in person.
PUBLIC COMMENT: During Public Comment not on the agenda and after each Agenda Item, the Mayor will announce Public Comment. If you would like to speak on that item, please fill out a speaker slip and submit it in the inbox at the front of the room. When the City Clerk announces your name, please come up to the podium. Public Comments are limited to 3 minutes or such other time as the Council may provide.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, you should contact the City Clerk’s Office at 951-677-7751 x210.
REPORTS: All agenda items and reports are available for review at City Hall, 23873 Clinton Keith Road and on the City’s website at the following address:
http://www.cityofwildomar.org/government/agendas___minutes. Any writings or documents provided to a majority of the City Council regarding any item on this agenda (other than writings legally exempt from public disclosure) will be made available by appointment for public inspection at City Hall during regular business hours.
City of Wildomar
City Council/ Cemetery District Agenda
June 8, 2022
17 If requested, the agenda and backup materials will be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans With Disabilities Act of 1990 (42 U.S.C. Sec. 12132), and the federal rules and regulations adopted in implementation thereof.
Any person that requires a disability -related modification or accommodation, including auxiliary aids or services, in order to parti cipate in the public meeting, may request such modification, accommodation, aid or service by contacting the City Clerk either in person or by phone at 951-677-7751, no later than 10:00 a.m. on the day preceding the scheduled meeting.
I, Janet Morales, Wildomar City Clerk, do certify that at least 72 hours prior to the meeting, a true and correct copy of this agenda was posted at Wildomar City Hall, 23873 Clinton Keith Road ; U.S. Post Office, 21392 Palomar Street ; Wildomar Library, 34303 Mission Trail Blvd ; and on the City’s website at www.cityofwildomar.org.
_____________________________
Janet Morales, CMC
City Clerk
Dated: June 3, 2022
Agenda Item #1.2
CITY OF WILDOMAR
CITY COUNCIL REGULAR MEETING MINUTES
APRIL 13, 2022
CALL TO ORDER – WORKSHOP- 3:00 P.M.
The Workshop of April 13, 2022, of the Wildomar City Council was conducted in - person at the Wildomar Council Chambers, 23873 Clinton Keith Road, Suite 106, Wildomar, California, and was called to order by Mayor Benoit at 3:02 p.m.
City Council Roll Call showed the following:
Members in attendance: Council Member DePhillippo, Mayor Pro Tem Morabito, Mayor Benoit
Council Member Nigg arrived at 3:44 p.m.
Members absent: Council Member Moore
Staff in attendance: Assistant City Manager York, City Attorney Jex, City Clerk Morales, Planning Director Bassi, Administrative Services Director Howell, Project Consultant Riley, Economic Development Director Davidson, Senior Engineer Farag, Development Manager Stadnik, Community Services Director Torres and Senior Project Manager Repke.
PUBLIC COMMENTS
There were no public comments.
0 WORKSHOP
0.1 Local Roadway Safety Plan (LRSP) Community Workshop, CIP 051-1
Mayor Benoit read the title.
Associate Engineer Luna presented staff report.
Kenneth Mayes, resident, provided public comment.
Speaker on Zoom presented public comment.
Gina Castanon, resident, provided public comment.
Don Saunders, resident, provided public comment.
City of Wildomar
City Council Minutes
April 13, 2022
2 It was the consensus of the City Council to receive and file the concepts presented for proposed traffic safety improvement projects throughout the City associated with the Local Roadway Safety Plan (LRSP), CIP 051-1.
ADJOURN WORKSHOP
There being no further business, Mayor Benoit adjourned the workshop at 3:49 p.m.
CALL TO ORDER – SPECIAL CLOSED SESSION - 4:00 P.M.
The Closed Session of April 13, 2022, of the Wildomar City Council was conducted in-person at the Wildomar Council Chambers, 23873 Clinton Keith Road, Suite 106, Wildomar, California, and was called to order by Mayor Benoit at 4:00 p.m.
City Council Roll Call showed the following:
Members in attendance: Council Member DePhillippo, Nigg, Mayor Pro Tem Morabito, Mayor Benoit
Members absent: Council Member Moore
Staff in attendance: City Attorney Jex, City Clerk Morales, and City Manager York.
PUBLIC COMMENTS
There were no public comments.
CLOSED SESSION
City Clerk Morales read the following:
The City Council will meet in closed session pursuant to the provisions of Government Code Section 54956.8 to confer with legal counsel and conference with real property negotiators as follows:
Property: 362-150-026 – Cross Streets: Clinton Keith Road / Salida Del Sol Agency negotiators: Dan York
Negotiating parties: Roger Schultz, President, Mt. San Jacinto College Under negotiation: Instruction regarding price and terms of payment.
City of Wildomar
City Council Minutes
April 13, 2022
3 Property: 380-050-025 – Cross Streets: Palomar Street/ South Pasadena Agency negotiators: Dan York
Negotiating parties: Jeanne Weiler, CAFH Order at Wildomar Under negotiation: Instruction regarding price and terms of payment.
Councilmember DePhillippo recused herself due to a conflict of interest.
The remaining City Council convened into closed session at 4:02 p.m.
CALL TO ORDER – SPECIAL SESSION - 5:00 P.M.
The Special Session of April 13, 2022, of the Wildomar City Council was conducted in-person at the Wildomar Council Chambers, 23873 Clinton Keith Road, Suite 106, Wildomar, California, and was called to order by Mayor Benoit at 5:01 p.m.
City Council Roll Call showed the following:
Members in attendance: Council Member DePhillippo, Moore, Nigg, Mayor Pro Tern Morabito, Mayor Benoit
Members absent: None
PRESENTATIONS
The Mayor, City Council, Regional Elected Officials, staff, and community recognized former Councilmember Marsha Swanson for her years of service
ADJOURN SPECIAL SESSION
There being no further business, Mayor Benoit adjourned the Special Session at 5:30 p.m.
RECONVENE INTO OPEN SESSION
The City Council reconvened into open session with all members present at 6:00 p.m.
ANNOUNCEMENTS
City Attorney Jex stated that the City Council met in Closed Session and there is no reportable action.
City of Wildomar
City Council Minutes
April 13, 2022
4 ADJOURN CLOSED SESSION
There being no further business, Mayor Benoit adjourned the Closed Session at 6:00 p.m.
CALL TO ORDER – REGULAR SESSION - 6:00 P.M.
The Regular meeting of April 13, 2022, of the Wildomar City Council was conducted in-person at the Wildomar Council Chambers, 23873 Clinton Keith Road, Suite 106, Wildomar, California, and was called to order by Mayor Benoit at 6:00 p.m.
City Council Roll Call showed the following:
Members in attendance: Council Member DePhillippo, Moore, Nigg, Mayor Pro Tem Morabito, Mayor Benoit
Members absent: None
Staff in attendance: City Manager York, City Attorney Jex, City Clerk Morales, Planning Director Bassi, Administrative Services Director Howell, Economic Development Director Davidson,
Project Consultant Riley, Senior Engineer Farag,
Administrative Assistant I Rosales, Development Manager Stadnik, Community Services Director Torres , Senior Project Manager Repke, code Enforcement Technician Baggio.
The flag salute was led by Councilmember DePhillippo
PRESENTATIONS
1. Mayor Benoit presented a proclamation to Eagle Scouts Carson Gray and Ethan Strong.
2. Mayor Benoit presented a proclamation for DMV Donate Life Month.
3. Director Fontneau presented a Cops for Kids update
4. President Larson presented the Reality Rally Inter-City Challenge fundraiser video.
5. Specialist Munson presented the Elsinore Valley Municipal Water District drought/rebate update.
DEPARTMENT REPORTS
1. Lt. Mack presented the Police Department Update
2. Chief Olsen presented the Fire Department Update
3. Library Manager Sandra Brautigam presented the Wildomar Library update
City of Wildomar
City Council Minutes
April 13, 2022
5 PUBLIC COMMENTS
The following individuals provided public comment on items not listed on the agenda:
1. Desmond Young
2. Miss Miller
3. Kenneth Mayes, resident
COUNCIL COMMUNICATIONS
The City Council Members spoke regarding the various committees, commissions, and boards that they serve on locally and regionally and community events, including:
1. Community events
2. Regional events
3. Chamber of Commerce
4. Riverside Transit Agency (RTA)
5. Riverside Conservation Authority (RCA)
6. Riverside County Transportation Commission (RCTC)
7. League of California Cities
8. Southern California Association of Governments (SCAG)
9. Riverside County Habitat Conservation Agency (RCHCA)
10. Western Riverside Council of Governments (WRCOG)
11. South Coast Air Quality Management District (SCAQMD)
12. Southwest Community Financing Authority (Animal Shelter)
13. Western Community Energy (WCE)
14. Ad Hoc & Subcommittees
APPROVAL OF THE AGENDA AS PRESENTED
No changes to the agenda.
1.0 CONSENT CALENDAR
City Manager York proposed changes to item #1.10 & 1.12.
Miss miller provided public comment in opposition of agenda item #1.13.
A MOTION was made by Mayor Pro Tem Morabito seconded by Councilmember Nigg to approve the Consent Calendar as amended.
City of Wildomar
City Council Minutes
April 13, 2022
6 MOTION carried, 5-0, by the following vote:
YEA: DePhillippo, Moore, Nigg, Mayor Pro Tem Morabito, Mayor Benoit NAY: None
ABSTAIN: None
ABSENT: None
1.1 Reading of Ordinances
Approved the reading by title only of all ordinances on this agenda
1.2 Minutes- February 9 2022 Regular Meeting
Approved the minutes as presented.
1.3 Warrant and Payroll Registers
Approved the following:
1. Warrant Registers dated 03-03-2022 in the amount of $921,111.21.
2. Warrant Register dated 03-10-2022 in the amount of $174,930.59.
3. Warrant Register dated 03-17-2022 in the amount of $482,126.76.
4. Warrant Register dated 03-24-2022 in the amount of $228,383.81.
5. Warrant Register dated 03-31-2022 in the amount of $764,945.68.
6. Wire Transfer Register dated 03-31-2022 in the amount of $42,937.96.
7. Payroll Register dated 04-01-2022 in the amount of $178,321.56.
1.4 Treasurer’s Report
Approved the Treasurer’s Report for February 2022.
1.5 2nd Reading of Ordinance No. 214 – The Bakery Retail Cannabis - Development Agreement No. 20-0086
Adopted an Ordinance entitled:
ORDINANCE NO. 214
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
WILDOMAR, CALIFORNIA, ADOPTING A CATEGORICAL EXEMPTION
IN ACCORDANCE WITH SECTION 15301 (CLASS 1) OF THE
CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA), AND
APPROVING DEVELOPMENT AGREEMENT NO. 20-0086, SUBJECT
TO CONDITIONS, TO ESTABLISH A 6,345 SQUARE-FOOT RETAIL
CANNABIS BUSINESS WITHIN AN EXISTING RETAIL LEASE SPACE IN THE C-1/C-P ZONE LOCATED AT 22812 PALOMAR STREET (SUITE #100 – 103)
City of Wildomar
City Council Minutes
April 13, 2022
7 1.6 2022 First Quarter Update - Public Works/Engineering Department Received and filed the 2022 First Quarter Department Update for the Public Works/Engineering Department.
1.7 Notice of Completion for CIP 026 -2A (Bundy Canyon Rd. House Demolition Project)
Adopted a Resolution entitled:
RESOLUTION NO. 2022-10
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR,
CALIFORNIA, ACCEPTING THE HOUSE DEMOLITION FOR THE BUNDY CANYON ROAD IMPROVEMENT PROJECT, SEGMENT 2 (CIP 026 -2A)
AS COMPLETE, AND AUTHORIZING STAFF TO PREPARE AND FILE
THE NOTICE OF COMPLETION WITH THE RIVERSIDE COUNTY
RECORDER
1.8 Inland Valley Medical Center Expansion - Precise Grading Agreement and Stormwater Management/BMP Facilities Agreement
Authorized the City Manager to execute the Precise Grading Agreement and Stormwater Management/BMP Facilities Agreement with Universal Health Services of Rancho Springs, LLC.
1.9 Award Services Agreement with Rogers Anderson Malody & Scott, LLP (RAMS) Auditing Services Contract
Approved a three- year contract with external auditors Rogers Anderson Malody & Scott, LLP (RAMS) to provide for audit services and preparation of required reports for fiscal years 2021/22 through 2023/24 and authorized the City Manager to execute the contract.
1.10 Consideration of Adoption of a City Flag Display Policy Adopted the City Flag Display Policy and added the Wildomar Cemetery, Fire Station #61 and Marna O’Brien Park to the list of locations under Section I.2. and II.3.
1.11 Adopting an Administrative Policy: “Family Care & Medical Leave, and Pregnancy Disability Leave Policy.”
Approved the adoption of the City of Wildomar’s “Family Care & Medical Leave, and Pregnancy Disability Leave Policy,” and removed all references to the Family Medical Leave Act (FMLA) from the City’s Personnel Rules.
1.12 Establishment of Community Facilities District No. 2022-1 (Services) Adopted a Resolution entitled:
City of Wildomar
City Council Minutes
April 13, 2022
8 RESOLUTION NO. 2022 -11
RESOLUTION OF CITY COUNCIL OF THE CITY OF WILDOMAR
DECLARING ITS INTENTION TO ESTABLISH COMMUNITY FACILITIES DISTRICT NO. 2022 -1 (SERVICES) OF THE C ITY OF WILDOMAR, TO
AUTHORIZE THE LEVY OF A SPECIAL TAX ON PROPERTY WITHIN
THE DISTRICT TO PAY THE COSTS OF PROVIDING CERTAIN PUBLIC
SERVICES
1.13 Establishment of Community Facilities District No. 2022- 2 (Horizon Place)
Adopted a Resolution entitled:
RESOLUTION NO. 2022 - 13
RESOLUTION OF INTENTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR TO ESTABLISH COMMUNITY FACILITIES DISTRICT NO. 2022-2 (HORIZON PLACE) OF THE CITY OF WILDOMAR, TO
AUTHORIZE THE LEVY OF A SPECIAL TAX TO PAY THE COSTS OF
ACQUIRING OR CONSTRUCTING CERTAIN FACILITIES AND TO PAY
DEBT SERVICE ON BONDED INDEBTEDNESS
And
RESOLUTION NO. 2022 - 14
RESOLUTION OF INTENTION OF THE CITY COUNCIL OF THE CITY OF
THE CITY OF WILDOMAR TO INCUR BONDED INDEBTEDNESS IN AN AMOUNT NOT TO EXCEED $10,00 0,000 WITHIN PROPOSED
COMMUNITY FACILITIES DISTRICT NO. 2022-2 (HORIZON PLACE) OF
THE CITY OF WILDOMAR
2.0 PUBLIC HEARINGS
2.1 Zoning Ordinance Amendment No. 2022 -01: A proposed code amendment to require a conditional use permit for gasoline and diesel service stations with the concurrent sale of beer and wine for off - premises consumption
Mayor Benoit read the title.
Mayor Benoit opened the public hearing.
Planning Director Bassi presented the staff report.
There being no testimony, Mayor Benoit closed the public hearing.
City of Wildomar
City Council Minutes
April 13, 2022
9 A MOTION was made by Councilmember Nigg seconded by
Councilmember DePhillippo to introduce and approve the first reading of an Ordinance entitled
ORDINANCE NO. 215
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WILDOMAR,
CALIFORNIA, ADOPTING A GENERAL RULE EXEMPTION IN
ACCORDANCE WITH SECTION 15061(B)(3) OF CEQA AND APPROVAL OF ZONI NG ORDINANCE AMENDMENT NO. 2022 -01 TO MODIFY
CHAPTERS 17.88; 17.92; 17.96; 17.108; AND 17.248 OF THE
WILDOMAR MUNICIPAL CODE REQUIRING A CONDITIONAL USE
PERMIT FOR GASOLINE AND DIESEL SERVICE STATIONS WITH THE
CONCURRENT SALE OF BEER AND WINE FOR OFF -PREMISES
CONSUMPTION
MOTION carried, 5-0, by the following vote:
YEA: DePhillippo, Moore, Nigg, Mayor Pro Tem Morabito, Mayor Benoit NAY: None
ABSTAIN: None
ABSENT: None
3.0 GENERAL BUSINESS
3.1 Ordinance Repealing and Replacing Chapter 15.40 of the Wildomar Municipal Code – Adopting International Property Maintenance Code by reference
Mayor Benoit read the title.
Code enforcement supervisor Berroteran presented the staff report.
A MOTION was made by Councilmember Moore seconded by Mayor Pro Tem Morabito to introduce and waive further reading of an Ordinance entitled:
ORDINANCE NO. 216
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WILDOMAR,
CALIFORNIA, AMENDING THE WILDOMAR MUNICIPAL CODE BY
REPEALING CHAPTER 15.40 “UNIFORM CODE FOR THE ABATEMENT OF DANGEROUS BUILDINGS” AND ADDING CHAPTER 15.40
City of Wildomar
City Council Minutes
April 13, 2022
10 “INTERNATIONAL PROPERTY MAINTENANCE CODE”
MOTION carried, 5-0, by the following vote:
YEA: DePhillippo, Moore, Nigg, Mayor Pro Tem Morabito, Mayor Benoit NAY: None
ABSTAIN: None
ABSENT: None
3.2 FY 2021-22 3rd Quarter Budget Report
Mayor Benoit read the tittle.
Administrative Service Director Howell presented staff report.
A MOTION was made by councilmember Moore seconded by
councilmember Nigg to approve the Fiscal Year 2021-22 3rd Quarter Report and to adopt a Resolution entitled:
RESOLUTION NO. 2022 - 14
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR, CALIFORNIA, AUTHORIZING AMENDMENTS TO THE FY 2021 -22
BUDGETED REVENUES AND EXPENSES
MOTION carried, 5-0, by the following vote:
YEA: DePhillippo, Moore, Nigg, Mayor Pro Tem Morabito, Mayor Benoit NAY: None
ABSTAIN: None
ABSENT: None
3.3 Extension of the Temporary Use Permit (TUP) regulations for outdoor commercial activities
Mayor Benoit read the title.
Planning Director Bassi presented the staff report.
Andy Morris provided public comment in favor.
A MOTION was made by Mayor Benoit and seconded by Mayor Pro Tem Morabito to adopt an Uncodified Urgency Ordinance entitled:
City of Wildomar
City Council Minutes
April 13, 2022
11 ORDINANCE NO. 217
AN UNCODIFIED URGENCY ORDINANCE OF THE CITY COUNCIL OF
THE CITY OF WILDOMAR, CALIFORNIA, REGARDING TEMPORARY
USE PERMITS FOR OUTDOOR COMMERCIAL ACTIVITIES.
MOTION carried, 5-0, by the following vote:
YEA: DePhillippo, Moore, Nigg, Mayor Pro Tem Morabito, Mayor Benoit NAY: None
ABSTAIN: None
ABSENT: None
3.4 Draft Legislative Platform
Mayor Benoit read the title.
Economic Development Director Davidson presented the staff report.
City Council provided input for the Draft Legislative Platform.
3.5 Committees, Commissions, and Boards Appointment
Mayor Benoit read the tittle.
City Clerk Morales presented the staff report.
A MOTION was made by Mayor Benoit and seconded by Mayor Pro Tem.
Morabito to:
MOTION carried, 5-0, by the following vote:
YEA: DePhillippo, Moore, Nigg, Mayor Pro Tem Morabito, Mayor Benoit NAY: None
ABSTAIN: None
ABSENT: None
3.6 Surveillance Camera Exchange and Installation
Mayor Benoit read the title.
Community Service director Torres presented the staff report.
A MOTION was made by Councilmember Moore and seconded by
City of Wildomar
City Council Minutes
April 13, 2022
12 Councilmember Nigg to approve:
1. Return procured surveillance cameras and use credited amount towards camera units with one year storage capacity.
2. The utilization of Infinity Technologies for the installation of new cameras
MOTION carried, 5-0, by the following vote:
YEA: DePhillippo, Moore, Nigg, Mayor Pro Tem Morabito, Mayor Benoit NAY: None
ABSTAIN: None
ABSENT: None
MANAGER REPORT
City Manager York Presented the Staff report including COVID update and National Volunteer Week announcement.
FUTURE AGENDA ITEMS
Added:
1. Sidewalk vending policy - Moore
2. Speed reduction in the city- Benoit
3. Outdoor dining ordinance- Benoit
ADJOURN THE CITY COUNCIL MEETING
There being no further business, Chair Benoit declared the meeting adjourned at 8:05 p.m.
Submitted by: Approved by:
______________________________ ______________________________ Janet Morales, CMC Ben J. Benoit
City Clerk Mayor
CITY OF WILDOMAR CITY COUNCIL
Agenda Item #1.3
CONSENT CALENDAR
Meeting Date: June 8, 2022
______________________________________________________________________
TO: Mayor and City Council Members
FROM: Robert Howell, Administrative Services Director
SUBJECT: Warrant and Payroll Registers
STAFF REPORT
RECOMMENDATION:
Staff recommends that the City Council approve the following:
1. Warrant Register dated 05-05-2022 in the amount of $1,627,321.16.
2. Warrant Registers dated 05-12-2022 in the amount of $362,288.43.
3. Warrant Register dated 05-19-2022 in the amount of $221,405.47.
4. Warrant Register dated 05-26-2022 in the amount of $536,752.90.
5. Wire Transfer Register dated 05-31-2022 in the amount of $422,467.33.
6. Payroll Register dated 06-01-2022 in the amount of $216,612.59.
DISCUSSION:
The City of Wildomar requires that the City Council audit payments of demands and direct the City Manager to issue checks. Th e Warrant and Payroll Registers are submitted for approval.
FISCAL IMPACT:
These Warrant, Wire Transfer and Payroll Registers will have a budgetary impact in the amount and fiscal year noted in the recommendation section of this report. These costs are included in the Fiscal Year 2021/22 Budgets.
Submitted by: Approved by:
Robert Howell Dan York
Administrative Services Director City Manager
ATTACHMENTS:
Voucher Register 05/05/2022 Voucher Register 05/26/2022 Voucher Registers 05/12/2022 (2) Wire Transfer Register 05/31/2022 Voucher Register 05/19/2022 Payroll Register 06/01/2022
05/05/2022
Voucher List
City of Wildomar
1 10:35:35AM
Page:
Bank code : wf
Voucher Date Vendor Invoice PO # Description/Account Amount 214983 5/5/2022 000031 AFLAC, REMITTANCE PROCESSING, CENTER948266 APRIL 2022 MEDICAL INSURANCE BENEFIT 1,911.73 Total : 1,911.73
214984 5/5/2022 000080 BURKE, WILLIAMS AND SORENSON,, LLP 281530 FEBRUARY 2022 LEGAL FEES 40,145.58 Total : 40,145.58
214985 5/5/2022 000068 COUNTY OF RIVERSIDE, FIRE DEPARTMENT234725 10/01/21-12/31/21 FIRE PROTECTION SERVIC
1,011,898.79
-5,365.6510/01/21-12/31/21 FIRE PROTECTION
SERVIC
CR234725
Total : 1,006,533.14
214986 5/5/2022 001292 CRISP IMAGING 252072 CIP 028-2 33.66 Total : 33.66
214987 5/5/2022 000012 ELSINORE VALLEY MUNICIPAL, WATER DISTRICT11642562 03/14/22-04/12/22 WATER ZONE 3 LOC 7 M1 79.68 179.1703/14/22-04/12/22 WATER HERITAGE PARK
(A
11642575
584.2403/15/22-04/13/22 WATER ZONE 3 LOC 25
M1
11645775
746.3703/15/22-04/13/22 WATER ZONE 3 LOC 25
M2
11645776
608.8003/15/22-04/13/22 WATER ZONE 3 LOC 24
M1
11647552
248.8803/15/22-04/13/22 WATER CFD 2013-1 ZONE11648717
169.1003/15/22-04/13/22 WATER MALAGA
GATEWAY P
11648877
280.9403/17/22-04/16/22 WATER ZONE 42 LOC 01
M
11649537
216.0803/17/22-04/16/22 WATER ZONE 42 LOC 03
M
11649789
288.9103/17/22-04/16/22 WATER ZONE 42 LOC 02
M
11649790
Total : 3,402.17
214988 5/5/2022 001222 FOBRO CONSULTING LLC 136 0000348 CONTRACTUAL SVCS 07/01/21-06/30/22 AS PE
3,355.00
Total : 3,355.00
05/05/2022
Voucher List
City of Wildomar
2 10:35:35AM
Page:
Bank code : wf
Voucher Date Vendor Invoice PO # Description/Account Amount 214989 5/5/2022 000304 JOE A. GONSALVES & SON 159817 0000384 CONTRACTUAL LEGISLATIVE ADVOCACY
SERVICE
3,000.00
Total : 3,000.00
214990 5/5/2022 001139 LIFTOFF, LLC 6327add2 OFFICE 365 5 MONTHS G3-7 ADD'L/G1-3 ADD'
820.00
Total : 820.00
214991 5/5/2022 001742 MARSHACK HAYS LLP 13890 WESTERN COMMUNITY ENERGY THROUGH 03/31/2
1,280.42
Total : 1,280.42
214992 5/5/2022 001046 MUNICIPAL CONSULTING SERVICES, LLC42922 04/01/22-04/30/22 - PROJECT CONSULTANT 7,755.00 Total : 7,755.00
214993 5/5/2022 000042 PV MAINTENANCE, INC. 005-253 APRIL 2022 CITYWIDE MAINTENANCE
CONTRACT
125,794.32
Total : 125,794.32
214994 5/5/2022 000186 RIGHTWAY 301039 04/28/22-05/25/22 PORTA/WASHSTN - WINDSO
717.00
Total : 717.00
214995 5/5/2022 000047 RIVERSIDE COUNTY, SHERIFF'S DEPARTMENTSH0000040754 CONTRACT LAW ENFORCEMENT THROUGH 02/09/2
430,861.72
Total : 430,861.72
214996 5/5/2022 000437 VERIZON WIRELESS 9904755402 04/23/22-05/22/22 DATA INTERNET CHARGE 1,635.40
76.0204/23/22-05/22/22 DATA INTERNET CHARGE9904755403
Total : 1,711.42
Bank total : 1,627,321.16 14 Vouchers for bank code : wf 1,627,321.16Total vouchers :Vouchers in this report 14
05/12/2022
Voucher List
City of Wildomar
1 11:47:08AM
Page:
Bank code : wf
Voucher Date Vendor Invoice PO # Description/Account Amount 214998 5/12/2022 001627 AMERICAN EAGLE TROPHIES 7064 CITY CLERK DEPT SUPPLIES 104.40 Total : 104.40
214999 5/12/2022 000029 APPLEONE 01-6207278 BUILDING ADMIN W/E 02/12/22 848.64 848.64BUILDING ADMIN W/E 02/19/2201-6214751
636.48BUILDING ADMIN W/E 02/26/2201-6223530
848.64BUILDING ADMIN W/E 03/05/2201-6229660
848.64BUILDING ADMIN W/E 03/12/2201-6239475
636.48BUILDING ADMIN W/E 03/19/2201-6249039
848.64BUILDING ADMIN W/E 03/26/2201-6253027
848.64BUILDING ADMIN W/E 04/02/2201-6261340
848.64BUILDING ADMIN W/E 04/09/2201-6268024
Total : 7,213.44
215000 5/12/2022 001748 CALIFORNIA CONSULTING, INC. 5144 0000385 GRANT WRITING SERVICES - MONTHLY
RETAINE
4,850.00
Total : 4,850.00
215001 5/12/2022 001737 CARDENAS, MARNI 50322 EXTENTION FOR RIGHT OF ENTRY APRIL-MAY 2
1,000.00
Total : 1,000.00
215002 5/12/2022 000035 COUNTY OF RIVERSIDE, TLMA TL0000016335 MARCH 2022 SLF COSTS FY21-22 312.17 Total : 312.17
215003 5/12/2022 001338 DEANZA TERMITE & PEST CONTROL, INC600889A PEST CONTROL (04/27/22) 25.00 Total : 25.00
215004 5/12/2022 000054 DEPARTMENT OF TRANSPORTATION SL220833 OCT 2021-DEC 2021 SIGNALS & LIGHTING BIL
3,065.64
Total : 3,065.64
215005 5/12/2022 001769 DEPHILLIPPO, ASHLEE 51122 REIMBURSE: CITY COUNCIL PORTRAIT 85.00 Total : 85.00
215006 5/12/2022 001479 DISCOUNT HAULING AND CLEANUP, SERVICES3717 0000359 HOMELESS ENCAMPMENT CLEANUP -
JUNK, TRAS
2,000.00
0000359 29,500.00HOMELESS ENCAMPMENT CLEANUP -
JUNK, TRAS
3725
05/12/2022
Voucher List
City of Wildomar
2 11:47:08AM
Page:
Bank code : wf
Voucher Date Vendor Invoice PO # Description/Account Amount (Continued) Total : 31,500.00 215006 5/12/2022 001479 001479 DISCOUNT HAULING AND CLEANUP, SERVICES 215007 5/12/2022 000075 DOGGIE WALK BAGS, INC. 0100094-IN DISPENSER BAGS - PARKS 579.20 Total : 579.20
215008 5/12/2022 000012 ELSINORE VALLEY MUNICIPAL, WATER DISTRICT11637289 03/10/22-04/09/22 WATER ZONE 52 LOC 01 91.63
46.2603/10/22-04/09/22 WATER ZONE 29 LOC 0211637345
203.1003/10/22-04/09/22 WATER ZONE 71 LOC 0111637627
93.3103/10/22-04/09/22 WATER 32637 GRUWELL -11637826
1,747.1103/10/22-04/09/22 WATER MARNA OBRIEN11637906
176.0003/20/22-04/19/22 WATER ZONE 3 LOC 23
M1
11652489
71.9203/20/22-04/19/22 WATER ZONE 30 LOC 211652696
82.3903/20/22-04/19/22 WATER ZONE 3 LOC 49
M1
11652736
112.3403/20/22-04/19/22 WATER ZONE 51 LOC 111652989
568.6203/20/22-04/19/22 WATER BASEBALL FIELD11653154
1,456.3003/20/22-04/19/22 WATER WINDSONG PARK11653195
463.3303/20/22-04/19/22 WATER ZONE 3 LOC 29
M1
11653703
221.3303/20/22-04/19/22 WATER ZONE 3 LOC 29
M2
11653781
187.0903/20/22-04/19/22 WATER ZONE 30 LOC 111653784
221.3303/20/22-04/19/22 WATER ZONE 3 LOC 42 &11653883
90.6503/20/22-04/19/22 WATER 22450 1/2
CERVER
11654279
150.9203/20/22-04/19/22 WATER 22450 CERVERA11654521
138.2303/20/22-04/19/22 WATER ZONE 62 - 2293311655616
83.5303/20/22-04/19/22 WATER ZONE 67 -
ARNNET
11655703
139.8203/22/22-04/20/22 WATER ZONE 3 LOC 35 M11656271
Total : 6,345.21
215009 5/12/2022 001747 FARAG, JASON 50922 04/23/22-05/06/22 MILEAGE
REIMBURSEMENT
22.00 Total : 22.00
215010 5/12/2022 000685 GREAT AMERICA FINANCIAL SERVIC 31528468 CANON COLOR COPIER SYSTEM #017-1249376
214.24
214.24CANON COLOR COPIER SYSTEM
#003-1228588
31573269
05/12/2022
Voucher List
City of Wildomar
3 11:47:08AM
Page:
Bank code : wf
Voucher Date Vendor Invoice PO # Description/Account Amount (Continued) Total : 428.48 215010 5/12/2022 000685 000685 GREAT AMERICA FINANCIAL SERVIC 215011 5/12/2022 000072 INTERWEST CONSULTING GROUP 77211 FEB 2022 CONTRACTUAL SVC - 59,450.00 31,400.62FEB 2022 CONTRACTUAL SVC - CIP -77232
Total : 90,850.62
215012 5/12/2022 001398 LUNA, CAMERON 51022 04/23/22-05/06/22 MILEAGE
REIMBURSEMENT
49.73 Total : 49.73
215013 5/12/2022 000916 NATIONAL DEMOGRAPHICS INC 1610 COUNCIL DISTRICT COUNSELING 4,500.00 27,500.00REDISTRICTING BASIC PROJECT
ELEMENTS
1611
Total : 32,000.00
215014 5/12/2022 001262 PEST OPTIONS INC 399145 APRIL 2022 GOPHER CONTROL 500.00 Total : 500.00
215015 5/12/2022 000526 PRINT POSTAL 16369 CITY CLERK DEPT SUPPLIES 51.75 Total : 51.75
215016 5/12/2022 000415 RIVERSIDE COUNTY FLOOD CONTROL, & WATER CONSERVATION DISTFC019567 FY 21/22 SANTA MARGARITA NPDES COST SHAR
163,319.28
Total : 163,319.28
215017 5/12/2022 001732 ROSALES, ANNELLE 50922 04/23/22-05/06/22 MILEAGE
REIMBURSEMENT
4.74 Total : 4.74
215018 5/12/2022 000790 SPARKLETTS 43022 CITY HALL DRINKING WATER THROUGH 04/30/2
309.79
Total : 309.79
215019 5/12/2022 001508 TURBOSCAPE, INC 12163 0000389 CERTIFIED WOOD FIBER FOR PARK
PLAYGROUND
19,320.00
Total : 19,320.00
215020 5/12/2022 000006 WELLS FARGO PAYMENT REMITTANCE, CENTER40122 VIDEO HOSTING SOFTWARE 250.00 Total : 250.00
215021 5/12/2022 000006 WELLS FARGO PAYMENT REMITTANCE, CENTER41622 MARKETING PLATFORM SUBSCRIPTION 90.00 05/12/2022
Voucher List
City of Wildomar
4 11:47:08AM
Page:
Bank code : wf
Voucher Date Vendor Invoice PO # Description/Account Amount 215021 5/12/2022 (Continued)000006 WELLS FARGO PAYMENT REMITTANCE, CENTER
11.98NEWSPAPER SUBSCRIPTION41822
Total : 101.98
Bank total : 362,288.43 24 Vouchers for bank code : wf 362,288.43Total vouchers :Vouchers in this report 24
05/19/2022
Voucher List
City of Wildomar
1 10:25:04AM
Page:
Bank code : wf
Voucher Date Vendor Invoice PO # Description/Account Amount 215030 5/19/2022 000210 ALBERT A. WEBB ASSOCIATES 221052 COMMONS @ HIDDEN SPRINGS MND 197.00 Total : 197.00
215031 5/19/2022 000007 ANIMAL FRIENDS OF THE VALLEY,, INC. MAR. 2022 MARCH 2022 ANIMAL CONTROL SERVICES 7,000.00 Total : 7,000.00
215032 5/19/2022 001002 ARCHITERRA DESIGN GROUP 29551 03/25/22-04/24/22 BAXTER TREE REMOVAL 125.00 1,062.5003/25/22-04/24/22 PLAN CHECK SVC - 2ND
O
29552
2,220.0003/25/22-04/24/22 LANDSCAPE STANDARD
& D
29566
Total : 3,407.50
215033 5/19/2022 000760 ARMADA ADMINISTRATORS 181437 JUNE 2022 PREMIUM 2,552.00 -2,380.00CREDIT - PREMIUM181437CR
Total : 172.00
215034 5/19/2022 001145 BENNETT BUILDERS 42622 FRONT COUNTER TI - FINAL INVOICE - COVID
1,850.00
Total : 1,850.00
215035 5/19/2022 001761 CHARTER COMMUNICATIONS 2318050822 CABLE THROUGH 06/07/22 - FS61 5.34 Total : 5.34
215036 5/19/2022 001694 COSTAR REALTY INFORMATION INC 116030983-1 MAY 2022 CONTRACTUAL SVCS 796.00 Total : 796.00
215037 5/19/2022 000002 CRYSTAL CLEAN MAINTENANCE 503M MAY 2022 JANITORIAL SERVICES - CITY HALL
3,214.75
Total : 3,214.75
215038 5/19/2022 000501 DEPARTMENT OF FORESTRY AND, FIRE PROTECTION1440034 07/01/21-06/30/22 WILDLAND FIRE
PROTECTI
25,027.85
Total : 25,027.85
215039 5/19/2022 000027 DIRECT TV 082317220X220513 05/12/22-06/11/22 CABLE SERVICE - CITY H 160.24 Total : 160.24
215040 5/19/2022 001762 EMERGENCY-1 RESPONSE, INC. 1428 2022 COMMUNITY HEALTH & FITNESS FAIR 134.00 05/19/2022
Voucher List
City of Wildomar
2 10:25:04AM
Page:
Bank code : wf
Voucher Date Vendor Invoice PO # Description/Account Amount (Continued) Total : 134.00 215040 5/19/2022 001762 001762 EMERGENCY-1 RESPONSE, INC. 215041 5/19/2022 001670 FLOCK SAFETY CINV-008198 FLOCK FALCON CAMERA REPLACEMENT FEE
500.00
Total : 500.00
215042 5/19/2022 001222 FOBRO CONSULTING LLC 137 0000348 CONTRACTUAL SVCS 07/01/21-06/30/22 AS PE
3,410.00
Total : 3,410.00
215043 5/19/2022 000685 GREAT AMERICA FINANCIAL SERVIC 31602038 CANON COLOR COPIER SYSTEM #015-1472515
359.97
214.24CANON COLOR COPIER SYSTEM
#016-1585799
31602039
Total : 574.21
215044 5/19/2022 000634 HEYDAY RECORDS AND EVENTS 50922 DJ - PICNIC IN THE PARK 600.00 Total : 600.00
215045 5/19/2022 001666 INFINITY TECHNOLOGIES 526 0000351 INFORMATION TECHNOLOGY SUPPORT
SERVICES
8,000.00
0000395 80,350.76CAMERA REPLACEMENT & LICENSE;
PROJECT MA
527
0000376 2,000.00MONTHLY GIS CONTRACTUAL SERVICES -
FLAT
561
Total : 90,350.76
215046 5/19/2022 000016 INNOVATIVE DOCUMENT SOLUTIONS 240287 04/01/22-04/30/22 CONTRACT COPIER SVCS M
882.34
Total : 882.34
215047 5/19/2022 000304 JOE A. GONSALVES & SON 159897 0000384 CONTRACTUAL LEGISLATIVE ADVOCACY
SERVICE
3,000.00
Total : 3,000.00
215048 5/19/2022 000836 KOA CORPORATION STMT-051222 PROF. SVS. 11/01/21-05/01/22 WILDOMAR SS
16,014.57
Total : 16,014.57
215049 5/19/2022 001619 KOSMONT COMPANIES 2201.4-004 MARKET ANALYSIS THROUGH 04/30/22 1,088.75 Total : 1,088.75
05/19/2022
Voucher List
City of Wildomar
3 10:25:04AM
Page:
Bank code : wf
Voucher Date Vendor Invoice PO # Description/Account Amount 215050 5/19/2022 000917 LABELLE MARVIN, INC. 23820 CIP 057-1 AND CIP 058 SLURRY SEAL TESTIN
23,416.00
Total : 23,416.00
215051 5/19/2022 001755 LIGHTS, PROPS AND SMILES, PHOTOBOOTH51622 PICNIC IN THE PARK - PHOTO BOOTH 350.00 Total : 350.00
215052 5/19/2022 001241 SIEMENS MOBILITY, INC. 5610280445 MARCH 2022 TRAFFIC SIGNAL
MAINTENANCE
1,494.50
1,310.75MARCH 2022 TRAFFIC SIGNAL RESPONSE
CALL
5620039601
Total : 2,805.25
215053 5/19/2022 001393 SOCALGAS 51322 04/12/22-05/11/22 GAS - FIRE DEPT 32637 65.30 Total : 65.30
215054 5/19/2022 000918 TKE ENGINEERING INC 2021-1158 11/01/21-12/31/21 CONTRACTUAL
SERVICES
585.00
715.0002/01/22-02/28/22 CONTRACTUAL
SERVICES
2022-203
325.0001/01/22-02/28/22 CONTRACTUAL
SERVICES
2022-205
1,155.0002/01/22-02/28/22 CONTRACTUAL
SERVICES
2022-206
588.0001/01/22-02/28/22 CONTRACTUAL
SERVICES
2022-207
991.0002/01/22-02/28/22 CONTRACTUAL
SERVICES
2022-209
4,305.0001/01/22-01/31/22 CONTRACTUAL
SERVICES
2022-21
816.5002/01/22-02/28/22 CONTRACTUAL
SERVICES
2022-210
203.3701/01/22-02/28/22 CONTRACTUAL
SERVICES
2022-211
715.0001/01/22-02/28/22 CONTRACTUAL
SERVICES
2022-212
489.0002/01/22-02/28/22 CONTRACTUAL
SERVICES
2022-213
130.0003/01/22-03/31/22 CONTRACTUAL
SERVICES
2022-256
1,958.0003/01/22-03/31/22 CONTRACTUAL
SERVICES
2022-257
05/19/2022
Voucher List
City of Wildomar
4 10:25:04AM
Page:
Bank code : wf
Voucher Date Vendor Invoice PO # Description/Account Amount 215054 5/19/2022 (Continued)000918 TKE ENGINEERING INC 426.5003/01/22-03/31/22 CONTRACTUAL
SERVICES
2022-258
5,673.0003/01/22-03/31/22 CONTRACTUAL
SERVICES
2022-259
1,178.0001/01/22-01/31/22 CONTRACTUAL
SERVICES
2022-26
1,011.5003/01/22-03/31/22 CONTRACTUAL
SERVICES
2022-260
1,443.5003/01/22-03/31/22 CONTRACTUAL
SERVICES
2022-261
330.5003/01/22-03/31/22 CONTRACTUAL
SERVICES
2022-262
455.0003/01/22-03/31/22 CONTRACTUAL
SERVICES
2022-263
1,446.0003/01/22-03/31/22 CONTRACTUAL
SERVICES
2022-264
2,689.7402/01/22-03/31/22 CONTRACTUAL
SERVICES
2022-265
715.0003/01/22-03/31/22 CONTRACTUAL
SERVICES
2022-266
780.0002/01/22-03/31/22 CONTRACTUAL
SERVICES
2022-267
757.0003/01/22-03/31/22 CONTRACTUAL
SERVICES
2022-268
260.0003/01/22-03/31/22 CONTRACTUAL
SERVICES
2022-269
825.0001/01/22-01/31/22 CONTRACTUAL
SERVICES
2022-27
1,212.0001/01/22-01/31/22 CONTRACTUAL
SERVICES
2022-28
4,205.0001/01/22-01/31/22 CONTRACTUAL
SERVICES
2022-29
Total : 36,383.61
Bank total : 221,405.47 25 Vouchers for bank code : wf 221,405.47Total vouchers :Vouchers in this report 25
05/19/2022
Voucher List
City of Wildomar
5 10:25:04AM
Page:
Bank code : wf
Voucher Date Vendor Invoice PO # Description/Account Amount 05/26/2022
Voucher List
City of Wildomar
1 11:24:06AM
Page:
Bank code : wf
Voucher Date Vendor Invoice PO # Description/Account Amount 215055 5/26/2022 000088 ACE HARDWARE 306471/3 DEPARTMENTAL SUPPLIES 6.81
87.78DEPARTMENTAL SUPPLIES306550/3
Total : 94.59
215056 5/26/2022 000031 AFLAC, REMITTANCE PROCESSING, CENTER330076 MAY 2022 MEDICAL INSURANCE BENEFIT 1,709.45 Total : 1,709.45
215057 5/26/2022 001770 AGUILAR, JANDI 52422A 05/05/22-05/23/22 MILEAGE
REIMBURSEMENT
11.70 30.00LIVE SCAN REIMBURSEMENT52422B
Total : 41.70
215058 5/26/2022 000846 AIR EXCHANGE, INC. 91606429 MAINTENANCE AT FS61 2,053.06 Total : 2,053.06
215059 5/26/2022 000029 APPLEONE 01-6275245 BUILDING ADMIN W/E 04/16/22 848.64 848.64BUILDING ADMIN W/E 04/23/2201-6285643
848.64BUILDING ADMIN W/E 04/30/2201-6291097
848.64BUILDING ADMIN W/E 05/14/2201-6307468
Total : 3,394.56
215060 5/26/2022 000034 BIO-TOX LABORATORIES 42675 RC SHERIFF - LAB SERVICES 1,035.00 381.00RC SHERIFF - LAB SERVICES42676
Total : 1,416.00
215061 5/26/2022 000992 CHERISHED MEMORIES PHOTOGRAPHY, INC.2417610 CITY COUNCIL - CANVAS WRAP PHOTO 380.63 Total : 380.63
215062 5/26/2022 000011 CR&R INC. 2911 04/01/22-04/30/22 STREET SWEEPER & BIKE
603.08
918.6504/18/22 DUMP 40 YD BOX & DISPOSAL FEE346961
224.7105/01/22 3 YD BOX, 90G RECYCLE -
BASEBA
346984
260.0305/01/22 3 YD BOX, 90G RECYCLE, 60 GL
GR
347041
Total : 2,006.47
215063 5/26/2022 000037 DATA TICKET, INC. 134776HH-1 ADDITIONAL SALES TAX 6.57 05/26/2022
Voucher List
City of Wildomar
2 11:24:06AM
Page:
Bank code : wf
Voucher Date Vendor Invoice PO # Description/Account Amount 215063 5/26/2022 (Continued)000037 DATA TICKET, INC.
401.50MARCH 2022 ONLINE/SSN CITATION
PROCESSIN
136382
480.94MARCH 2022 DAILY CITE PROCESSING137164
Total : 889.01
215064 5/26/2022 000058 DEPARTMENT OF JUSTICE 576087 MARCH 2022 POLICE BLOOD ALCOHOL 245.00 Total : 245.00
215065 5/26/2022 001573 GRANICUS, LLC 151358 05/12/22-05/11/23 PEAK AGENDA
MANAGEMENT
11,677.98
Total : 11,677.98
215066 5/26/2022 001696 PELLENS, KERRI 52322 REFUND: DATES CANCELED DUE TO CITY EVENT
120.00
Total : 120.00
215067 5/26/2022 001107 PLACEWORKS 77968 MARCH 2022 CONTRACTUAL SVC - GP
UPDATE/E
22,735.01
845.63MARCH 2022 CONTRACTUAL SVC - CIP
028-1
78063
276.00MARCH 2022 CONTRACTUAL SVC -
HOUSING ELE
78236
190.00MARCH 2022 CONTRACTUAL SVC - MFR78237
202.50MARCH 2022 CONTRACTUAL SVC -
PROJECT REL
78238
1,395.00MARCH 2022 CONTRACTUAL SVC -
PROJECT REL
78239
714.50MARCH 2022 CONTRACTUAL SVC -
PROJECT REL
78240
126.00MARCH 2022 CONTRACTUAL SVC -
PROJECT REL
78241
63.00MARCH 2022 CONTRACTUAL SVC -
PROJECT REL
78242
12,515.00MARCH 2022 CONTRACTUAL SVC -
PROJECT REL
78243
6,518.40MARCH 2022 CONTRACTUAL SVC - ZONE
CONSIS
78332
19,998.16APRIL 2022 CONTRACTUAL SVC - GP
UPDATE/E
78393
1,062.50APRIL 2022 CONTRACTUAL SVC - ZONE
CONSIT
78469
05/26/2022
Voucher List
City of Wildomar
3 11:24:06AM
Page:
Bank code : wf
Voucher Date Vendor Invoice PO # Description/Account Amount 215067 5/26/2022 (Continued)001107 PLACEWORKS
1,101.75APRIL 2022 CONTRACTUAL SVC - CIP 028-178484
95.00APRIL 2022 CONTRACTUAL SVC - PROJECT
REL
78485
615.00APRIL 2022 CONTRACTUAL SVC - HOUSING
ELE
78486
126.00APRIL 2022 CONTRACTUAL SVC - PROJECT
REL
78487
1,371.50APRIL 2022 CONTRACTUAL SVC - PROJECT
REL
78488
5,315.48APRIL 2022 CONTRACTUAL SVC - CIP 025-178489
63.00APRIL 2022 CONTRACTUAL SVC - PROJECT
REL
78490
4,857.50APRIL 2022 CONTRACTUAL SVC - PROJECT
REL
78491
1,467.50APRIL 2022 CONTRACTUAL SVC - PROJECT
REL
78492
157.50APRIL 2022 CONTRACTUAL SVC - PROJECT
REL
78493
157.50APRIL 2022 CONTRACTUAL SVC - PROJECT
REL
78494
Total : 81,969.43
215068 5/26/2022 000526 PRINT POSTAL 16381 CODE ENFORCEMENT WINDOW
ENVELOPES
444.13
Total : 444.13
215069 5/26/2022 000047 RIVERSIDE COUNTY, SHERIFF'S DEPARTMENTSH0000040902 CONTRACT LAW ENFORCEMENT THROUGH 03/09/2
429,880.55
Total : 429,880.55
215070 5/26/2022 001732 ROSALES, ANNELLE 52322 05/07/22-05/20/22 MILEAGE
REIMBURSEMENT
16.97 Total : 16.97
215071 5/26/2022 001624 STENO SOLUTIONS 43559 04/01/22-04/30/22 TRANSCRIPTION 188.37 Total : 188.37
215072 5/26/2022 001505 THE ENDEAVOR PRODUCTION, GROUP 1017 SCIC WILDOMAR PROMO EDIT 225.00 Total : 225.00
05/26/2022
Voucher List
City of Wildomar
4 11:24:06AM
Page:
Bank code : wf
Voucher Date Vendor Invoice PO # Description/Account Amount Bank total : 536,752.90 18 Vouchers for bank code : wf 536,752.90Total vouchers :Vouchers in this report 18
ACH Date Payee Description Amount
5/12/2022 Golden State Escrow CIP 059 Right of Way Purchase 38,810.00$ 5/6/2022 Wright Express Fuel Purchases 453.44$
5/13/2022 CFT NV Developments, LLC Monthly Lease Payment - May 38,393.68 5/13/2022 CFT NV Developments, LLC 2021 Year-end CAM Reconciliation 1,152.46 5/13/2022 Wright Express Fuel Purchases 887.23$
5/17/2022 US Bank
Business Meals, Organizational
Memberships, Special Event Supplies,
Repairs & Maintenance, and Office
Supplies
7,568.24
5/20/2022 Enterprise Fleet Management Monthly Lease Payment 2,462.05 5/24/2022 Golden State Escrow CIP 059 Right of Way Purchase 13,695.00 5/27/2022 Silicon Valley Bank Mitigation Credits Purchase - CIP 026- 1 176,000.00
5/27/2022 Silicon Valley Bank Mitigation Credits Purchase - CIP 059 54,750.00 5/27/2022 Wilmington Trust Semi-Annual Streetlight Lease- Purchase Payment 88,295.23
TOTAL 422,467.33$
City of Wildomar
Wire Transfer Register
5/31/2022
ACH Date Payee Description Amount
5/12/2022 Heartland Payroll 04/23/2022-05/06/2022 113,287.14$ 5/26/2022 Heartland Payroll 05/07/2022-05/20/2022 101,569.00 6/1/2022 Heartland Payroll 05/01/2022-05/31/2022 1,756.45 TOTAL 216,612.59$
City of Wildomar
Payroll Warrant Register
6/1/2022
CITY OF WILDOMAR – CITY COUNCIL
Agenda Item #1.4
CONSENT CALENDAR
Meeting Date: June 8, 2022
TO: Mayor and City Council Members
FROM: Robert Howell, City Treasurer
SUBJECT: Treasurer’s Report
STAFF REPORT
RECOMMENDATION:
Staff recommends that the City Council approve the Treasurer’s Report for April 2022.
DISCUSSION:
Attached is the Treasurer’s Report for Cash and Investments for the month of April 2022.
The City utilizes both the California State Treasurer’s Local Agency Investment Fund (LAIF) and the California Asset Management Program (CAMP) for its city investments.
Utilizing the two investment programs allows the City to potentially increase the interest earned on the money held.
FISCAL IMPACT:
None.
Submitted by: Approved by:
Robert Howell Daniel York
City Treasurer City Manager
ATTACHMENTS:
Treasurer’s Report
BEGINNING + (-) ENDING
FUND ACCOUNT INSTITUTION BALANCE DEPOSITS WITHDRAWALS BALANCE RATE All All WELLS FARGO # 11,856,182.33 $ 3,417,926.07 (2,043,009.54) $ 13,231,098.86 0.000% TOTAL $ 11,856,182.33 $ 3,417,926.07 $ (2,043,009.54) $ 13,231,098.86
PERCENT
OF DAYS STATED
FUND BOOK VALUE FACE VALUE MARKET VALUE PORTFOLIO TO MAT. RATE All $ 9,678,790.35 $ 9,678,790.35 $ 9,678,790.35 100.00% 0 0.523% All $ 5,597,664.93 $ 5,597,664.93 $ 5,597,664.93 100.00% 0 0.500% TOTAL $ 15,276,455.28 $ 15,276,455.28 $ 15,276,455.28 100.00% CITY $ 28,507,554.14
(-)
+ WITHDRAWALS/
BEGINNING DEPOSITS/ SALES/ ENDING STATED
FUND BALANCE PURCHASES MATURITIES BALANCE RATE
All $ 9,671,169.22 $ 7,621.13 $ 0.00 $ 9,678,790.35 0.523% All $ 5,595,369.75 $ 2,295.18 $ 0.00 $ 5,597,664.93 0.500% TOTAL $ 15,266,538.97 $ 9,916.31 $ 0.00 $ 15,276,455.28
CITY OF WILDOMAR
TREASURER'S REPORT FOR
CASH AND INVESTMENT PORTFOLIO
April 2022
TOTAL CASH AND INVESTMENT
CITY INVESTMENT
In compliance with the California Code Section 53646, as City Treasurer for the City of Wildomar, I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months, and that all investments are in compliance with the City's Statement of Investment Policy.
I also certify that this report reflects all Government Agency pooled investments and all of the City's Bank Balances.
CITY CASH
ISSUER
CALIFORNIA ASSET MANAGEMENT PROGRAM
CALIFORNIA ASSET MANAGEMENT PROGRAM
CITY INVESTMENT (Continued)
LOCAL AGENCY INVESTMENT FUND
LOCAL AGENCY INVESTMENT FUNDS
ISSUER
Robert Howell
Robert Howell
City Treasurer
Date
5/24/2022
1 CITY OF WILDOMAR – CITY COUNCIL
Agenda Item #1.5
CONSENT CALENDAR
Meeting Date: June 8, 2022
______________________________________________________________________
TO: Mayor and City Council Members
FROM: Emily Stadnik, Land Development Manager
Jason Farag, CIP Program Manager
SUBJECT: Road Construction Updates - Public Works/Engineering Department
STAFF REPORT
RECOMMENDATION:
Staff recommends that the City Council receive and file the Road Construction Updates from the Public Works/Engineering Department.
BACKGROUND:
The City’s Public Works and Engineering Department (Department) oversees the planning, design, construction, maintenance, and operations of City maintained improvements/infrastructure (Public Improvements).
Public Improvements are typically either constructed as a condition of Private Development Projects (PDP) or constructed as part of City Capital Improvement Projects (CIP). In both cases, the City authorizes a private contractor to work within the City right- of-way to construct the Public Improvements through an encroachment permit or a Public Works Construction Contract . Under the permit or contract , the private contractor is responsible and liable to manage and maintain their work and their construction methods to comp lete the Public Improvements. The permits and contracts place certain responsibilities on the private contractor and provide certain indemnification and insurance coverage to the City. To maintain the appropriate delineation of responsibilities and maintain the City’s indemnification and liability protections , the City does not direct the contractor’s work, schedule, or methods of construction except in instances that are necessary to maintain public health and safety or to make sure that construction complies with all minimum standard requirements. The City may suggest or request that a contractor consider alternative approaches, schedules, etc… but the City does not direct the contractor’s work . The contractor is responsible for the entire work zone for the duration of their permit or contract , until the City accepts the improvements into the City maintained road system.
DISCUSSION:
Table 1 below includes a summary of the cu rrent major on-going roadway construction activities throughout the City . Table 2 includes the approximate total cost of public improvements that are being installed by each project. For private development projects,
2 these costs represent costs that the private developer is paying that would otherwise have to be paid by the City if not constructed by the developer. Table 2 also includes the construction schedules provided to the City by the contractors responsible for the construction of each project.
Staff has also created a webpage on the City’s website where users can check for more frequent updates regarding traffic impacts from major roadway construction projects. The webpage can be accessed by visiting the following URL:
• https://www.cityofwildomar.org/community/construction_updates
Table 1 - Roadway Construction Project Summaries
Project
No. Roadway Project Name Roadway Segment Project Description CIP 026-1 Bundy
Canyon Rd.
Bundy Canyon
Rd. Improvement
Project, Segment
1 Cherry St. to 1600
east of Oak Canyon
Dr.
Widening of Bundy
Canyon Rd. from 2 lanes
to 4 lanes with new traffic
signals.
CIP 059 Palomar
St./Clinton
Keith Rd.
Palomar
St./Clinton Keith
Rd. Sidewalk,
Trail, and Bike
Lane Connectivity
Project
Palomar St.:
Delca Ln. to Clinton
Keith Rd.
Clinton Keith Rd.:
Renaissance Plaza
to The Shops at
Clinton Keith
Widening of Palomar St. to
4-lanes with sidewalks,
trail, and bike lanes.
Widening of CKR to three
lanes eastbound with
sidewalk
P21-0012 Wildomar
Trail
Baxter Village Wildomar Trail from
I15 to White Street
Old Baxter Road
from Wildomar Trail
to White Street
Margaret Lane from
Wildomar Trail to old
Baxter Road
Widening of Wildomar
Trail to modified Arterial
with 96’ ROW.
Construction of Margaret
Lane to Local with 60’
ROW.
Construction of old Baxter
Road to Local with 60’
ROW.
Construction of RCFC
Master planned SD
facilities in Wildomar Trail
and old Baxter Road.
Construction of EVMWD
master planned sewer and
water facilities in Wildomar
Trail.
P21-0117 Prielipp Rd. Lennar, Horizons Bunny Trail from Elizabeth Lane to
end of project
frontage
Elizabeth Lane f
rom
Bunny Trail to
Prielipp
Widening of Bunny Trail to
a modified Collector
60’ROW.
Widening of Elizabeth
Lane to a Collector
78’ROW.
3 Prielipp from
Elizabeth to Yamas
Widening of Prielipp to a
Secondary 100’ROW.
66” RCFC master planned
SD through site and along
Elizabeth Lane and
Prielipp.
EVMWD master planned
sewer and water facilities
in Prielipp.
P14-0093 McVicar St. Beazer Homes,
Boulder Creek
McVicar from Grand
to Wildomar Channel
Grand from Leslie to
McVicar
Palomar from
Frederick beyond
Arnold
Widening of McVicar to
Modified Secondary
100’ROW.
Widening of Grand to
Modified Secondary
100’ROW.
Widening of Palomar to
ultimate.
Construction of Master
Planned RCFC McVicar
box culvert.
Table 2 - Roadway Construction Project Costs and Schedules Project
No. Project Type
Approx. Cost of
Public
Improvements
Project Schedule
CIP 026-1 City CIP $7,647,000 City has requested the contractor to resume work on Sellers Rd. by June 6. Onc e work resumes,
completion of waterline replacement work on
Sellers Rd. is expected to take two- three weeks ,
followed by completion of the storm drain work at
the same location.
Contractor’s schedule shows
paving activities should commence after Sellers
Rd. work.
CIP 059 City CIP $1,500,000 Construction is expected to begin in late June/early July and is expected to be complete in September.
P21-0012 Private
Development
Project
$2,236,000 Storm drain line A lateral construction under old Baxter Road is complete. Settling from this has
been rectified in the field and being monitored
closely by the contractor.
P21-0117 Private
Development
Project
$1,900,000 Closure of Prielipp beginning June 6th.
Developer has coordinated with all partner cities
and agencies, along with Villa Siena and IVMC
projects.
P14-0093 Private
Development
Project
$3,900,000 Full closure on McVicar remains. Contractor
continues dewatering efforts. Trenching has begun
for sewer and water upgrades with EVMWD.
4 SCE facilities along McVicar and Grand are in the
process of being relocated for ultimate street
conditions.
McVicar box culvert pending construction in
August.
FISCAL IMPACTS:
Public Improvements constructed as part of a City CIP are funded as shown in the approved City budget. Public Improvements constructed by a private development project are funded by the private developer. There is no impact to the City’s General Fund.
Submitted by: Approved by:
Emily Stadnik, Land Development Manager Dan York
Jason Farag, CIP Program Manager City Manager
ATTACHMENTS:
None
CITY OF WILDOMAR – CITY COUNCIL
Agenda Item #1.6
CONSENT CALENDAR
Meeting Date: June 8, 2022
______________________________________________________________________
TO: Mayor and City Council
FROM: Janet Morales, City Clerk
SUBJECT: Calling a General Municipal Election on November 8, 2022
STAFF REPORT
RECOMMENDATION:
Staff recommends that the City Council adopt the following resolutions entitled:
RESOLUTION NO. 2022 - _____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR,
CALIFORNIA, CALLING FOR THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 8, 2022, FOR THE ELECTION OF CERTAIN OFFICERS IN DISTRICT 1, DISTRICT 3 AND DISTRICT 5 AS
REQUIRED BY THE PROVISIONS OF THE LAWS OF THE STATE OF CALIFORNIA
RELATING TO GENERAL LAW CITIES
RESOLUTION NO. 2022 - _____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR,
CALIFORNIA, REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF
RIVERSIDE TO CONSOLODATE A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 8, 2022, WITH THE STATEWIDE GENERAL ELECTION TO BE HELD ON THE DATE PURSUANT TO SECTION 10403 OF THE ELECTIONS CODE
DISCUSSION:
By law, the City of Wildomar is required to hold a General Municipal Election in November of every even- numbered year. The City will be holding its General Municipal Election this year on Tuesday, November 8 , 20 22 for the purposes of electing 3 Councilmembers, each for a term of four years. The current t erms set to expire are for Mayor Benoit (District 1), Mayor Pro Tem Morabito (District 3), and Councilmember DePhillippo (District 5).
It is important to note that not all voters of Wildomar will have a Council election on their ballot, only those voters in Districts 1, 3, and 5. The Districts map that was approved by the City Council on March 9, 2022 can be accessed on the City’s website.
The candidate nomination period will begin on Monday, July 18, 2022, and will end on Friday, August 12, 20 22. If an incumbent does not file for office by August 12 , the deadline for non-incumbents will extend to Wednesday, August 17, 2022.
City Hall is open Monday – Thursday, from 8 a.m. to 5 p.m., and is closed on Fridays.
However, in order to provide Wildomar citizens greater access to the election process, the City Clerk’s Office will be open Monday – Friday, from 8 a.m. to 5 p.m. during the nomination period. It is highly recommended that any prospective candidate make an appointment when pulling or filing papers. This will ensure that t he City Clerk is available for issuing or filing of papers.
The City’s general municipal election is consolidated with the statewide election and in order for the County of Riverside Registrar of Voters to conduct the 202 2 election, the City must also adopt a resolution requesting such services.
FISCAL IMPACT:
It is anticipated the approximate cost will be $25,000 total for all three districts and is budgeted in the FY 22-23 budget.
Submitted by: Approved by:
Janet Morales Daniel A. York
City Clerk City Manager
ATTACHMENTS:
A. Resolution Calling Election
B. Resolution Requesting County Consolidation
ATTACHMENT A
RESOLUTION NO. 2022 - _____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
WILDOMAR, CALIFORNIA, CALLING FOR THE HOLDING
OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON
TUESDAY, NOVEMBER 8, 2022, FOR THE ELECTION OF
CERTAIN OFFICERS IN DISTRICT 1, DISTRICT 3 AND
DISTRICT 5 AS REQUIRED BY THE PROVISIONS OF THE
LAWS OF THE STATE OF CALIFORNIA RELATING TO
GENERAL LAW CITIES.
WHEREAS, under the provisions of the laws relating to general law cities in the State of California, a General Municipal Election shall be held on November 8, 2022, for the election of Municipal Officers in District 1, District 3 and District 5.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WILDOMAR, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:
SECTION 1. That pursuant to the requirements of the laws of the State of California relating to General Law Cities , there is called and ordered to be held in the City of Wildomar, California, on Tuesday, November 8 , 2022, a General Municipal Election for the purpose of electing Members of the City Council for the full term of four years in District 1, District 3 and District 5.
SECTION 2. That the ballots to be used at the election shall be in form and content as required by law.
SECTION 3. That the City Clerk is authorized, instructed and directed to coordinate with the County of Riverside Registrar of Voters to procure and furnish any and all official ballots, notices, printed matter and all supplies, equipment and paraphernalia that may be necessary in order to properly and lawfully conduct the election.
SECTION 4. That the polls for the election shall be open at seven o’clock a.m. of the day of the election and shall remain open continuously from that time until eight o’clock p.m. of the same day when the polls shall be closed, pursuant to Election Code § 10242, except as provided in § 14401 of the Elections Code of the State of California.
SECTION 5. That in all particulars not recited in this resolution, the election shall be held and conducted as provided by law for holding municipal elections.
SECTION 6. That notice of the time and place of holding the election is given and the City Clerk is authorized, instructed and directed to give furth er or additional notice of the election, in time, form and manner as required by law.
SECTION 7. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original Resolutions.
SECTION 8. The City Council authorizes the City Clerk to administer said election and all reasonable and actual election expenses shall be paid by the City upon presentation of a properly submitted bill.
PASSED, APPROVED AND ADOPTED this 8th day of June, 2022.
______________________________
Ben J. Benoit
Mayor
APPROVED AS TO FORM: ATTEST:
______________________________ ______________________________ Thomas D. Jex Janet Morales, CMC
City Attorney City Clerk
ATTACHMENT B
RESOLUTION NO. 2022 - _____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
WILDOMAR, CALIFORNIA, REQUESTING THE BOARD OF
SUPERVISORS OF THE COUNTY OF RIVERSIDE TO
CONSOLODATE A GENERAL MUNICIPAL ELECTION TO BE
HELD ON TUESDAY, NOVEMBER 8 , 202 2, WITH THE
STATEWIDE GENERAL ELECTION TO BE HELD ON THE DATE
PURSUANT TO SECTION 10403 OF THE ELECTIONS CODE
WHEREAS, The City Council of the City of Wildomar called a General Municipal Election to be held on Tuesday November 8, 2022, for the purpose of the election of three Members of the City Council from Districts 1, 3 and 5 respectively; and
WHEREAS, It is desirable that the General Municipal Election be consolidated with the Statewide General election to be held on the same date and that within the city the precincts, polling places and election officers of the two elections be the same, and that the county election department of the County of Riverside canvass the returns of the General Municipal Election and that the election be held in all respects as if there were only one election;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WILDOMAR, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:
SECTION 1. That pursuant to the requirements of Section 10403 of the Elections Code, the Board of Supervisors of the County of Riverside is her eby requested to consent and agree to the consolidation of a General Municipal Election with the Statewide General election Tuesday November 8 , 2022 for the purpose of the election of 3 Members of the City Council from Districts 1, 3 and 5 respectively.
SECTION 2. That the Riverside County Registrar of Voters is authorized to canvass the returns of the General Municipal Election. The election shall be held in all respects as if there were only one election, and only one form of ballot shall be used. The election will be held and conducted in accordance with the provisions of law regulating the statewide or special election.
SECTION 3. That the Board of Supervisors is requested to issue instructions to the Riverside County Registrar of Voters to take any and all steps necessary for the holding of the consolidated election.
SECTION 4. That the City of Wildomar recognizes that additional costs will be incurred by the County by reason of this consolidation and agrees to reimburse the County for any costs.
SECTION 5. That the City Clerk is hereby directed to file a certified copy of this resolution with the Board of Supervisors and the Registrar of Voters of the County of Riverside.
SECTION 6. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.
PASSED, APPROVED AND ADOPTED this 8th day of June, 2022.
______________________________
Ben J. Benoit
Mayor
APPROVED AS TO FORM: ATTEST:
______________________________ ______________________________ Thomas D. Jex Janet Morales, CMC
City Attorney City Clerk
CITY OF WILDOMAR – COUNCIL
Agenda Item #1.7
CONSENT CALENDAR
Meeting Date: June 8, 2022
______________________________________________________________________ TO: Mayor and Members of the City Council
FROM: Matthew C. Bassi, Planning Director
SUBJECT: First Amendment to the P rofessional Services Agreement for On-Call Extension Contract Planning and CEQA Services with PlaceWorks, Inc.
STAFF REPORT
RECOMMENDATION:
Staff recommends that the City Council authorize the City Manager to execute the first amendment to the Professional Services Agreement between the City of Wildomar and Placeworks, Inc. for continued On-Call Planning and CEQA Services.
BACKGROUND:
PlaceWorks, Inc. has been providing excellent on- call Planning and CEQA Services for the past five (5) years for the Planning Department. The Council approved their first professional services agreement (PSA) with PlaceWorks on June 15, 2017, after the planning department went through a 30-day formal RFP process. The current PSA allows for an amendment to the original agreement provided the Service Provider has performed in an excellent manner.
DISCUSSION:
It is staff’s opinion that PlaceWorks continues to provide excellent on- call Planning and CEQA services to the City. The initial contract period was five (5) years ending on June 15, 2022. The current agreement includes a provision to extend the contract provided an amendment to the Agreement is approved by the City Council. Staff is recommending Council approval of Amendment No. 1 to the current professional services agreement as illustrated in Attachment A.
The consultant team will consist of a variety of staff at various positions on an as-needed- basis to work specifically on developer related projects. All work performed by the team will focus on current planning projects as part of the city’s development review and CEQA process. This work is fully funded through our developer deposit accounts and will not impact the city’s general fund . Staff anticipates an average of about 8 - 10 hours per week of developer project related planning and CEQA work. This estimate is directly related to the amount of developer projects being processed at any given time, thus, if developer works slows down so will the hours per week assigned to the consultant. There are no land use/zoning counter duties approved under this amended agreement.
FISCAL IMPACTS:
All costs associated with the on-call current planning/CEQA services is funded through developer project accounts.
Respectfully Submitted, Reviewed By,
Daniel A. York Thomas D. Jex
City Manager City Attorney
ATTACHMENTS:
A. Amendment No. 1 to Wildomar/PlaceWorks Professional Services Agreement
ATTACHMENT A
Amendment No. 1 to Wildomar/PlaceWorks
Professional Services Agreement
FIRST AMENDMENT TO
PROFESSIONAL SERVICES AGREEMENT
FOR PLANNING/CEQA SERVICES
By and Between
THE CITY OF WILDOMAR
a municipal corporation
and
PLACEWORKS, INC.
a limited liability corporation
Dated: June 8, 2022
FIRST AMENDMENT TO
PROFESSIONAL SERVICES AGREEMENT
FOR ON-CALL PLANNING/CEQA SERVICES
This First Amendment to Professional Services Agreement for On-Call Planning/CEQA Services (“First Amendment”), which is dated for reference as indicated on the cover page, is hereby entered into between the City of Wildomar, a municipal corporation (“City”) and PlaceWorks, Inc., a limited liability corporation (“Service Provider”) as follows:
RECITALS
A. City and Service Provider first entered in an agreement on June 15, 2017 (“Agreement”). The Agreement provides that Service Provider will perform On-Call Planning/CEQA Services for the City.
B. Section 1 of the Agreement provides the Terms of the Agreement for the performance of the services.
C. Section 2 of the Agreement provides the Scope of Services and Cost for the performance of the services.
D. Section 4 of the Agreement provides the Compensation and Method of Payment for the performance of the services.
E. This First Amendment amends Section 2 and Section 4 to provide On-Call Planning/CEQA Services for the City.
OPERATIVE PROVISIONS
NOW, THEREFORE, in consideration of the promises made and recited herein, the parties do hereby enter into this First Amendment which modifies and amends the Agreement as follows:
1. AMENDMENT. The Agreement is hereby modified and amended as follows:
1.1 Section 1 of the Agreement is hereby amended as follows:
“Term of Agreement. Subject to the provisions of Section 20 "Termination of Agreement" of this Agreement, the Term of this Agreement shall not have a fixed expiration date.”
1.2 “Scope of Services. Exhibit A of the Agreement is hereby amended to read as follows:
EXHIBIT "A" - SCOPE OF SERVICES
I. Service Provider will perform the following on- call Planning/ CEQA Services.
Specifically, the Service Provider will provide the following planning department support services on developer projects on an as needed as noted below.
Assistant/Associate/Senior/Principal Planner – These positions could require about 8 – 16 hours per week (on average) on an as needed basis to assist with plan check/code compliance reviews, including some limited minor project entitlement reviews. These positions will also assist the planning department with the processing of development projects as part of the city’s development review process and CEQA process. These positions will require coordination with other city departments, county agencies and applicants as part of the city’s development review process. It will be required that the person be available locally for project review meetings at city hall and other meetings related to the development review process
Principal, Urban Design – T
his position could require about 8 - 16 hours per
week (on average) as needed to assist the planning department with the processing of development projects as part of the city’s development review process and CEQA process. This is a management-level staff position that will serve as a project manager able to take a project from submittal to public hearing with limited supervision. The position will require coordination with other city departments, county agencies and applicants as part of the city’s development review process. It will be required that the person be available locally for project review meetings at city hall and other meetings related to the development review process. The position will also require preparation of correspondence, staff reports, resolutions, ordinances and conditions of approval so good writing skills is necessary. In addition, the person may be required to make public presentations before the Planning Commission and City Council.
Managing Principal - T
his position will serve as the main contract manager
reporting to the Planning Director and will be responsible for supervising the consultant team identified above. The manager is required to have extensive current/advanced planning and CEQA experience and an excellent understanding of local and state laws and will assist the Planning Director with special planning projects (i.e., code amendments, specific plans, etc.). This position will also be responsible for the preparation and coordination of CEQA documents (i.e., ND’s, MND’s, & EIR’s) for private development projects as assigned by the Planning Director, as well as supervising the planning department’s CEQA review process for city -initiated projects. Additional work to be performed will include peer reviews of technical studies and overseeing the CEQA work of the city’s additional on- call CEQA consultants. The Managing Principal will also participate in bi- weekly phone calls with the Planning Director to ensure regular communication and project integrity, including in-person meetings as requested by the Department Director, subject to availability.
In addition to the above, the c onsultant team/staff shall be responsible for the adhering to the following:
1) Take ownership in the project when representing the City in coordinating and managing the full spectrum of tasks and responsibilities to process discretionary development applications.
2) Review and apply applicable sections of the City’s general plan, zoning ordinance, subdivision ordinance, city policies, and state planning, zoning and development laws.
3) Possess excellent design review and architectural skills related to land use planning and development review.
4) Demonstrate excellent written and oral communication skills. 5) Confer with and advise contractors, developers, community groups, and the general public.
6) Understanding of CEQA and its implementation related to discretionary case processing.
7) Coordinate comments among staff, consultants and the public as part of the City’s development review process and convey written comments to the applicant in a concise and organized manner.
8) Facilitate input from staff, consultants and the public on development applications and resolve competing and/or conflicting interests so that the City speaks with one voice.
9) Maintain on-going and open communication with the Planning Director. 10) Ensure overall project schedules are maintained.
II. As part of the Services, Service Provider will prepare and deliver the following tangible work products to the City.
A. As part of the planning department functions, the Service Provider, under the direction of the Planning Director, shall prepare correspondence/letters, staff reports, resolutions, ordinances, public hearing notices and CEQA documentation for all assigned discretionary development applications and city-initiated projects. Service Prov ider shall also be responsible for attending Planning Director hearings as needed, and Planning Commission and City Council hearings as needed.
III. During performance of the Services, Service Provider will keep the City appraised of the status of performance b y delivering the following status reports:
A. The Managing Principal shall be responsible for submitting a monthly “project management reports” to the Planning Director. Said report shall identify each planning project number, include a detailed description of the tasks performed by each employee, the amount of time incurred for such work by each employee and the total cost charged to that task assignment by each employee for all work performed during the preceding week.
IV. Service Provider will utilize the following personnel to accomplish the Services:
A. In performing the work under this Agreement, including any CEQA work, the Managing Principal may utilize any appropriate staff at his/her discretion provided they fall within the position titles outlined above. Any staff personnel not listed above may be utilized if first approved by the Planning Director and if they adhere to the items listed in Subsection II above.
1.3 Section 4 of the Agreement is hereby amended as follows:
“Compensation. Subject to a ny limitations set forth in this amended Agreement, City agrees to pay Service Provider the hourly billing rate amounts as specified in Exhibit “B” “Compensation” and made a part of this amended Agreement. The City and Service Provider hereby agree that at the beginning of the 3
rd anniversary period starting in year 3 of this Agreement (June 15, 2024), the Service Provider’s hourly billing rates specified in Exhibit B may be re-negotiated. Any changes to the approved billing rates will require an amendment to this Agreement and approval by the C ity Council prior to any changes going into effect. In addition, the City and Service Provider agree at the beginning of the first anniversary of the Effective Date of this Agreement, and annually thereafter, the Service Provider’s hourly billing rates specified in Exhibit B shall be automatically adjusted based on the average percentage change in the Consumer Price Index (CPI) for “all urban consumers” in the Riverside-San Bernardino- Ontario area, or a subsequent Consumer Price Index (CPI) area covering the City, for the previous January to December period.”
1.4 Exhibit B of the Agreement is hereby amended as follows:
EXHIBIT B - COMPENSATION / BILLING RATES SCHEDULE
I. Service Provider shall use the following hourly billing rates of pay as outlined in the Providers Billing Rate Schedule below.
PlaceWorks Staff Billing Rate Ranges – June 8, 2022
Staff Position Titles Hourly Bill Rates
Managing Principal $275.00
Principal I $255.00
Principal II $245.00
Principal III $235.00
Associate Principal I $225.00
Associate Principal II $215.00
Associate Principal III $205.00
Senior Associate III $195.00
Senior Associate II $185.00
Senior Associate I $175.00
Associate III $165.00
Associate II $155.00
Associate I $145.00
Project Planner III $135.00
Project Planner II $125.00
Project Planner I $115.00
Planner III $105.00
Planner II $95.00
Planner I $90.00
Intern III $85.00
Intern II $80.00
Intern I $75.00
Senior Editor $130.00
Word Processor $120.00
Graphics Specialist $100.00
2. GENERAL PROVISIONS.
2.1 Remainder Unchanged . Except as specifically modified and amended in this First Amendment, the Agreement remains in full force and effect and binding upon the parties.
2.2 Integration. This First Amendment constitutes the entire understanding and agreement of the parties and supersedes all negotiations or previous agreements between the parties with respect to all or any part of the transaction discussed in this First Amendment.
2.3 Effective Date. This First Amendment shall not become effective until the date it has been formally approved by the City Council and executed by the appropriate authorities of the City and Service Provider.
2.4 Applicable Law. The laws of the State of California shall govern the interpretation and enforcement of this First Amendment.
2.5 References. All references to the Agreement include all their respective terms and provisions. All defined terms utilized in this First Amendment have the same meaning as provided in the Agreement, unless expressly stated to the IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the Agreement on the date and year first written above.
CITY OF WILDOMAR
________________________________
Daniel A. York, City Manager
ATTEST:
_____________________________________
Janet Morales, CMC, City Clerk
APPROVED AS TO FORM:
_____________________________________
Thomas D. Jex, City Attorney
CONSULTANT:
______________________________ ________________________________ Dwayne Mears, Chairman Keith McCann, Chief Executive Officer
NOTE: SERVICE PROVIDER’S SIGNATURES SHALL BE DULY NOTARIZED, AND
APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS MAY BE REQUIRED
BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR REGULATIONS APPLICABLE TO SERVICE PROVIDER’S BUSINESS ENTITY.
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
STATE OF CALIFORNIA
COUNTY OF
On __________, ____ before me, ________________, personally appeared ________________, proved to me on the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature: _____________________________________
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
INDIVIDUAL
CORPORATE OFFICER
_______________________________
TITLE(S)
PARTNER(S) LIMITED
GENERAL
ATTORNEY-IN-FACT
TRUSTEE(S)
GUARDIAN/CONSERVATOR
OTHER_____________________________
__
______________________________________
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
__________________________________________
_
__________________________________________
_
___________________________________
TITLE OR TYPE OF DOCUMENT
___________________________________
NUMBER OF PAGES
___________________________________
DATE OF DOCUMENT
___________________________________
SIGNER(S) OTHER THAN NAMED ABOVE
CITY OF WILDOMAR – CITY COUNCIL
Agenda Item #1.8
CONSENT CALENDAR
Meeting Date: June 8, 2022
______________________________________________________________________
TO: Mayor and City Council Members
FROM: Robert Howell, Administrative Services Director
SUBJECT: Appropriations Limit for FY 2022-23
STAFF REPORT
RECOMMENDATION:
Staff recommends that the City Council adopt a Resolution entitled:
RESOLUTION NO. 2022 - _____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
WILDOMAR, CALIFORNIA, APPROVING THE
APPROPRIATIONS LIMIT FOR FISCAL YEAR 2022-23
DISCUSSION:
Article XIII-B of the California State Constitution places limits on the amount of “proceeds of taxes” that can be spent by all entities of government. “Proceeds of taxes” include some, but not all, revenues. Therefore, the appropriations limit only applies to those City revenues that are considered “proceeds of taxes.”
It is the responsibility of the City to calculate its annual appropriations limit. The annual limit is calculated by multiplying the previous fiscal year’s limit by a factor based upon the change in the population and the change in California per capita personal income.
Each fiscal year t he City is able to elect to use the more favorable population change percentage, either ours or Riverside County’s, to determine the population factor used for the limit. For fiscal year 202 1-22, the City of Wildomar population decreased by 0.80%, and Riverside County’s overall population increased by 0.42%. Therefore, staff recommends that the County ’s change in pop ulation be used, and the FY 20 22-23 appropriations limit calculation attached is based on the 0.42% population change.
The change in the California per capita personal income was 7.55%.
Staff has calculated the appropriations limit for Fiscal Year 202 2-23 to be $14,198,109.
This is $498,409 more than the City’s estimate on the proceeds of taxes.
Cities are required to complete an appropriations calculation for each fiscal year. The City’s auditors are required to review and approve the appropriations calculation as part of their audit of the City.
FISCAL IMPACT:
None.
Submitted by: Approved by:
Robert Howell Dan York
Administrative Services Director City Manager
ATTACHMENTS:
A. Resolution
B. FY 2022-23 GANN Appropriation Limit Calculation worksheet
ATTACHMENT A
RESOLUTION NO. 2022 - _____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
WILDOMAR, CALIFORNIA, APPROVING THE
APPROPRIATIONS LIMIT FOR FISCAL YEAR 2022-23
WHEREAS, Constitutional Article XIII -B (Propositions 4 and 111) limits the appropriations State and Local Government may make from the proceeds of taxes and requires State and Local Government to adopt an annual appropriations limit; and
WHEREAS, the permanent FY2009- 10 base year appropriations limit of $7,728,041 for the City was established by a vote of the people on November 2, 2010; and
WHEREAS, the appropriations limitation is adjusted annually by multiplying the previous year’s appropriations limit by a factor based on either the population growth factor for the City of Wildomar or for the County of Riverside, and by either the change in the California Per Capita Personal Income or the change in Non-residential Construction for the City of Wildomar; and
WHEREAS, the City has received inf lation and population data from the State Department of Finance to calculate the Fiscal Year 2022-23 Appropriations Limit; and
WHEREAS, the appropriations limit for Fiscal Year 20 21-22 was $ 13,146,189; and,
WHEREAS, the City Council of the City of Wildomar wishes to select those options providing the greatest ratio of change as shown below:
Change in California per County Population
Capita Personal Income Change
(Inflation Factor) (Population Factor)
1.0755 1.0042
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Wildomar approves the appropriations limit at $14,198,109 for Fiscal Year 2022-23 and selects the options for calculation using the population growth of Riverside County and the change in the California per Capita Personal Income.
The City Clerk shall attest and certify to the passage and adoption of this resolution, and it shall become effective immediately upon its approval.
PASSED, APPROVED AND ADOPTED this 8th day of June 2022.
_____________________________
Ben J. Benoit
Mayor
APPROVED AS TO FORM: ATTEST:
________________________________ ________________________________ Thomas D. Jex Janet Morales, CMC
City Attorney City Clerk
ATTACHMENT B
Amount
A. Fiscal Year 2021-22 Appropriations Limit 13,146,189$ B. Adjustment Factors:
1. Population 1.0042
2. Inflation 1.0755
Total Adjustment 1.08001710 (B1*B2)
C. FY2021-22 Base Appropriations Limit 14,198,109$ (B*A) D. Other Adjustments
Lost Responsibility (-) -
Transfer to private (-) -
Transfer to fees (-) -
Assume Responsibility (+) -
Sub-total Adjustments -
E. FY2021-22 Adjusted Appropriations Limit 14,198,109 (C-D) F. FY 2021-22 Appropriations Limit 14,198,109$
Amount
A. Proceeds of Taxes 13,699,700$
B. Exclusions (Qualifed Debt Service) 0
C. Appropriations Subject to Limitation 13,699,700 (A-B) D. Current Year Limit 14,198,109
E. Over/(Under) Limit (498,409)$ (C-D)
Appropriations Subject to Limitation
City of Wildomar
GANN Appropriations Limit
FY 2022-23 CALCULATIONS
(Including $.01 Wildomar Sales Tax)
CITY OF WILDOMAR – CITY COUNCIL
Agenda Item #1.9
CONSENT CALENDAR
Meeting Date: June 8, 2022
______________________________________________________________________
TO: Mayor and City Council Members
FROM: Robert (Bob) Howell, Administrative Services Director
SUBJECT: Annual Statement of Investment Policy
STAFF REPORT
RECOMMENDATION:
Staff recommends that the City Council adopt a Resolution entitled:
RESOLUTION NO. 2022 - _____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
WILDOMAR, CALIFORNIA, A DOPTING STATEMENT OF
INVESTMENT POLICY
BACKGROUND/DISCUSSION
Pursuant to California Government Code Sections 53600 and 53630 et seq. and 53646, the City of Wildomar must adopt an annual investment policy by resolution.
The Statement of Investment Poli cy sets forth policies which shall govern the investment of the City’s funds. It will be used by the City’s Administrative Services Director and other City officials and staff, as well as all other third- party providers of investment or investment -related services. Its pur pose is to direct the prudent investment and protection of the City’s funds and investment portfolio. The policy has been updated to better align with the California Government Code 53601.
FISCAL IMPACTS:
None.
Submitted by: Approved by:
Robert (Bob) Howell Dan York
Administrative Services Director City Manager
ATTACHMENTS:
Resolution No. 2022 - _____
Statement of Investment Policy
RESOLUTION NO. 2022 - ____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR,
CALIFORNIA, ADOPTING STATEMENT OF INVESTMENT POLICY
WHEREAS, the City Council of the City of Wildomar ("City") has established a Statement of Investment Policy to set forth and identify policies of the City Council which may not otherwise be established in ordinances of the City, or which are restated to further amplify existing City policy; and
WHEREAS, all policies included in the Statement of Investment Policy are adopted by resolution; and
WHEREAS, such policy will provide for the safety of City investments, and secondarily ensure liquidity and yield, and
WHEREAS, such policy will enforce strict investment guidelines with regards to investments, external portfolio managers, and capital wherewithal of brokering firms.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WILDOMAR, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. That the City Council approves the adoption of the “ Statement of Investment Policy" as attached hereto as Exhibit "A",
SECTION 2. This policy will take effect immediately upon adoption.
PASSED, APPROVED AND ADOPTED this 8th day of June 2022.
______________________________
Ben J. Benoit
Mayor
APPROVED AS TO FORM: ATTEST:
______________________________ ______________________________ Thomas D. Jex Janet Morales, CMC
City Attorney City Clerk
Investment Policy 2022 Page 1 of 10 6/1/2022
CITY OF WILDOMAR
STATEMENT OF INVESTMENT POLICY
I. INTRODUCTION
The City Council of the City of Wildomar ( the “City”) and its subsidiary district, the Wildomar Cemetery District, recognizes its responsibility to prudently direct the investment of the C ity’s funds on behalf of the City’s existing and future residents. The City Council further recognizes that the City’s investment assets are essential to the City’s financial strength, the effective implementation of long- range financial plans, and ultimately its ability to respond to the needs of the community.
The investment policies and practices of the City of Wildomar take into consideration that California statu tes authorize the City of Wildomar to finance acquisition or construction of various proj ects and capital assets through the issuance and sale of municipal securities, including but not limited to general obligation bonds and revenue bonds. Depending on the type and the authority for the issuance and sale of the bond, the City’s general fund and/or certain sources of city revenue may be pledged as security for the bonds. The bonding and the resulting security interest in city funds and revenue may supercede all or portions of this Policy.
This Statement sets forth policies which shall govern the investment of the City’s funds.
It will be used by the City’s Administrative Services Director and other City officials and staff, as well as all other third -party providers of investment or investment -related services. Its purpose is to direct the prudent investment and protection of the City’s funds and investment portfolio.
II. POLICY
It is the policy of the City to invest public funds in a manner which will provide the highest investment return with maximum security while meeting the daily c ash flow demands of the City and conforming to all state and local statutes governing the investment of public funds.
III. SCOPE
This Investment Policy applies to all financia l assets of the City of Wildomar . The following funds are covered by this Inve stment Policy and are accounted for in the City's Comprehensive Annual Financial Report:
A) General Fund
B) Special Revenue Funds
C) Debt Service Funds
Investment Policy 2022 Page 2 of 10 6/1/2022
D) Capital Project Funds
E) Enterprise Funds
F) Internal Services Funds
G) Trust and Agency Funds
H) Any new funds created by the City Council
This Investment Policy does not apply to proceeds of bond issues and retirement funds held in trusts.
IV. PRUDENCE
Investments shall be made in the context of the "Prudent Investor" standard pursuant to Government Code Section 53600.3 which states in relevant part that:
"When investing, reinvesting, purchasing, acquiring, exchanging, selling, and managing public funds, a trustee shall act with care, skill, prudence, and diligence under the circumstances then prev ailing, that a p rudent person acting in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the agency.”
All investments purchased shall have daily liquidity or a final stated maturity date, upon which the full principal value of the security will be received. Although the investment will mature at full principal value, it is recognized that the market will vary throughout the life of the security. In a diversified portfolio it must be further recognized that occasional measured losses are inevitable due to economic, bond market, or individual security credit analysis. These occasional losses must be evaluated and considered within the context of the overall return.
The "Prudent Investor" standard shall be applied in the context of managing an overall portfolio. Investment officers acting in accordance with writte n procedures and the investment policy and exercising due diligence shall be relieved of personal responsibility for an individual security’s credit risk or market price changes, provided deviations from expectations are reported in a timely fashion and app ropriate action is taken to control adverse developments.
V. OBJECTIVE
The City's cash management system is designed to accurately monitor and forecast expenditures and revenues, which enables the City to invest its funds to the fullest extent possible. The objective of the investment portfolio is to meet the short- and long-term cash flow demands of the City. To achieve this objective, the portfolio will be structured to provide safety of principal and liquidity, while attempting to receive the highes t yield obtainable.
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A. Safety of Principal
Safety o f principal is the foremost objective of the City of Wildomar.
Investments of the City shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. Each i nvestment transaction shall seek to ensure that capital losses are avoided, whether from securities default, broker-dealer default, or erosion of market value. To attain this objective, the City will diversify its investments by investing funds among a variety of securities and approved financial institutions. The City shall seek to preserve principal by mitigating the two types of risk in order of importance: credit risk and market risk.
1. Credit Risk Credit risk, defined as the risk of loss due to fa ilure of an issuer of a security, shall be mitigated by purchasing U.S. Treasuries or high-grade securities. All investments beyond Treasury securities will be diversified so that the failure of any one issuer would not unduly harm the City's cash flow. C redit risk shall also be mitigated by prequalifying financial institutions, broker/dealers, intermediaries, and advisors with which the City does business.
2. Market or Interest Rate Risk Interest rate risk is the risk that the market value of securities in the portfolio will fall due to changes in general interest rates. Interest rate risk may be mitigated by structuring the Funds so that securities mature to meet cash requirements for ongoing operations, thereby avoiding the need to sell securities on the open market prior to maturity, and by investing operating funds primarily in shorter -term securities. The cash flow is updated on a daily basis and will be considered prior to the investment of securities, which will reduce the necessity to sell in vestments for liquidity purposes. Long- term securities shall not be purchased for the sole purpose of short -term speculation. Securities shall not be sold prior to maturity with the following exceptions, 1) a security whose credit declines or is expected to decline may be sold IF there is a reasonable exp ectation that the prompt payment of principal and interest becomes unlikely. A temporary or modest decline in a securit y’s credit rating should not in and of itself trigger a liquidation , 2) a security swap would improve the quality, yield, or target duration in the portfolio, or 3) liquidity needs of the portfolio require that the security be sold. The weighted average maturity of the funds will be limited to three years or less. Purchases of investme nts will be restricted to securities with a final sta ted maturity not to exceed five (5) years.
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B. Liquidity
This refers to the ability to "cash in" at any moment in time with a minimal chance of losing some portion of principal or accrued interest. L iquidity is an important quality especially when the need for unexpected funds occurs. The City’s investment portfolio will remain sufficiently liquid to enable the City to meet all operating requirements which might be reasonably anticipated.
C. Return On Investments
The City’s investment portfolio shall be designed with the objective of attaining a benchmark rate of return throughout budgetary and economic cycles, commensurate with the City’s investment risk constraints and the cash flow characteristics of the portfolio. A benchmark does not imply that the Administrative Services Director will add additional risk to the portfolio in order to attain or exceed the benchmark.
VI. DELEGATION OF AUTHORITY
The City Council on an annual basis adopts a resolution approving the Investment Policy.
The Investment Policy authorizes the Administrative Services Director to invest or deposit the City’s funds in accordance with California Government Code Sections 53600 and 53630 et seq. and all related State and Federal laws.
In the Administrative Services Director’s absence, and subject to City Council approval, the Administrative Services Director may assign investment responsibilities to the City Manager. The Administrative Services Director will provide prior written notification to the City Manager and the City Council regarding the assignment of responsibilities. In the event that the Administrative Services Director is unable to assign responsibility, the City Manager may select a designee. In addition, at the discretion of the Administrative Services Director, cash monitoring and investment responsibilities c an be assigned to a designated assistant and a surety bond will be obtained by the City for said assistant.
The responsibility for establishing, monitoring, and maintaining a strong system of investment controls and directing an independent audit of the in vestment function is delegated to the City Manager. The City Manager’s designee(s) may assist in carrying out these functions.
The City Council’s primary responsibilities over the investment function include establishing investment policie s, annually reviewing such policies, reviewing monthly investment reports issued by the Administrative Services Director and authorizing any deviations from the City’s Investment Policy.
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As permitted by Government Code 53601, the Administrative Services Director may delegate day-to-day investment decision making and execution authority to an investment advisor. Eligible investment advisors must be registered with the Securities and Exchange Commission (SEC) under the Investment Advisors Act of 1940. The advisor will follow the Policy and such other written instructions as are provided.
VII. ETHICS AND CONFLICTS OF INTEREST
The Administrative Services Director and other employees involved in the investment process shall refrain from personal business activity that could conflict with proper execution of the investm ent program or which could impair their ability to make impartial investment decisions. The Administrative Services Director and investment employees shall disclose any material interests in financial institutions with which they conduct business within thei r jurisdiction. They shall further disclose any large personal financial/investment positions that could be related to the performance of the investment portfolio and shall refrain from undertaking personal investment transactions with the same individual with whom business is conducted on behalf of the City. The Administrative Services Director and investment employees are required to file annual disclosure statements as required by the Fair Political Practices Commission (FPPC).
During the course of the year, if there is an event subject to disclosure that could impair the ability of the Administrative Services Director or investment employees t o make impartial decisions, the City Council will be notified in writing within 10 days of the event.
VIII. QUALIFIED DEALERS
The City shall transact inv estments only with banks, savings and loans, investment security dealers and the State of California Local Agency Investment Fund. The purchase by the City of any investment, other than those purchased directly from the issuer, shall be purchased directly from an institution licensed by the State as a broker/dealer, as defined in Section 25004 of the Cor porations Code, who is a member of the Financial Industry Regulatory Authority (FINRA), or a member of a Federally regulated securities exchange, a National or State Chartered Bank, a Federal or Savings Association, or a brokerage firm designated as a Prim ary Government Dealer by the Federal Reserve Bank. Exceptions to this rule will be made only after t horough research and documented confirmation of financial st rength and reputation and after approval by the City Manager. Investment staff shall investigate dealers who wish to do business with the City in order to determine if they are adequately capitalized, market securities appropriate to the City’s needs, and are recommended by managers of portfolios similar to the City’s.
The City shall at least annually send a copy of the current investment policy to all dealers approved to do business with the Ci ty. Confirmation of receipt of this policy shall be considered as evidence that the dealer understands the City’s investment policies and intends to show the City only appropriate investments.
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IX. AUTHORIZED AND SUITABLE INVESTMENTS
The investments set forth in this section are authorized investments pursuant to Section 53601 et seq. of the Government Code and are authorized investments for the City subject, however, to the prohibitions set forth in Section X of this Investment Policy.
A. U.S. Treasury Instruments. United States Treasury notes, bonds, bills, or certificates of indebtedness, or those for which the faith and credit of the United States are pledged for the payment of principal and interest.
B. Federal Agency Securities. Federal agency or United States government- sponsored enterprise obligations, participations, or other instruments, including those issued by or fully guaranteed as to principal and interest by federal agencies or United States government-sponsored enterprises.
.
C. Municipal Bonds
City Bonds – Bonds issued by the city, including bonds payable solely out of the revenues from a revenue- producing prope rty own ed, controlled, or operated by the City or by a department, board, agency, or authority of the City that is rated in a rating category of “A” long term, or “A -1” short term, the equivalent or higher by a nationally recognized statistical rating organization (NRSRO).
California State Bonds – Registered state warrants or treasury notes or bonds of the State of California, including bonds payable solely out of the revenues from a revenue-producing property owned, controlled, or operated by the State or by a department, board, agency, or authority of the State that are rated in a rating category of “A” long term, or “A -1” short term, the equivalent or higher by a NRSRO.
CA Local Agency Bonds. Bonds, notes, warrants, or other evidences of indebtedness of a local agency within this state, including bonds payable solely out of the revenues from a revenue-producing property owned, controlled, or operated by the local agency, or by a department, board, agency, or authority of the local agency that are rated in a rating category of “A” long term, or “A -1” short term, the equivalent or higher by a NRSRO.
Other 49 States’ Bonds – Bonds, notes, warrants, or other evidences of indebtness of any local agency within the State of California and any of the other 49 s tates, including bonds payable solely out of the revenues from a revenue - producing property owned, controlled, or operated by the local agency, or by a department, board, agency, or authority of the local agency that are rated in a rating category of “A” long term, or “A-1” short term, the equivalent or higher by a NRSRO.
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D. Deposits. FDIC insured or fully collateralized bank deposits, including, but not limited to, demand deposit accounts, savings accounts, marke t rate accounts, and certificates of deposits in financial institutions located in California. The amount on deposit in any financial institution shall not exceed the shareholder’s equity. To be eligible to receive City deposits, the financial ins titution must have received a minimum overall satisfactory rating, under the Community Redevelopment Act, for meeting the credit needs of California Communities in its most recent evaluation. Bank deposits are required to be collateralized as specified under Govern ment Code Section 53630 et seq.
The Finance Director may waive the collateralization requirements for any portion that is covered by federal deposit insurance. The City shall have a signed agreement with any depository accepting City funds per Government Code Section 53649. There is no limit on the percentage of the portfolio that may be invested in this category. However, a maximum of 10 percent of the portfolio may be invested in time deposits.
E. Negotiable Certificates of Deposit. Negotiable certificates of deposit issued by a nationally or state -chartered bank, a savings association or a federal association (as defined by section 5102 of the Financial Code), a state or federal credit union, or by a federally licensed or state- licensed branch of a foreign bank. Purch ases are limited to securities rated in a rating categ ory of “A” (long- term) or “A -1” (short -term) or their equivalents or better by an NRSRO. A maximum of 30% of the portfolio may be invested in this category.
F. Bankers’ Acceptance Notes. Bankers’ acceptances otherwise known as bill s of exchange or time drafts that are drawn on and accepted by a commercial bank. Purchases of bankers’ acceptances shall not exceed 180 days’ maturity or 40 percent of the agency’s moneys that may be invested pursuant to this section. However, no more than 30 perc ent of the agen cy’s moneys may be invested in the bankers’ acceptances of any one commercial bank pursuant to this section.
G. Commercial Paper
Commercial paper of “prime” quality of the highest ranking or of the highest letter and number rating as provided for by a na tionally recognized statistical rating organization (NRSRO). The entity that issues the commercial paper shall meet all of the following conditions in either paragraph (1) or (2):
(1) The entity meets the following criteria: (A) Is or ganized and operating in the United States as a general corporation; (B) Has total assets in excess of five hundred million dollars ($500,000,000), and (C) Has debt other than commercial paper, if any, that is rated in a rating category of “A” or its equivalent or better by an NRSRO.
(2) The entity meets the following criteria: (A) Is organized within the United States as a special purpose corporation, trust, or limited liability company, (B) Has program -wide credit enhancements including, but not limited t o, overcollateralization, letters of credit, or a surety bond, and (C) Has commercial paper that is rated “A -1” or better, or the equivalent, by an NRSRO.
Investment Policy 2022 Page 8 of 10 6/1/2022
Purchases are limited to securities that have a maximum maturity of 270 days.
A maximum of 25% of the portfolio may be invested in this category.
H. Money Market Funds (“MMF”) . Purchases are restricted to Government Money Market Funds. Furtherm ore, these Money Market Funds must have met either of the following criteria: (A) Attained the highest ranking or the highest letter and numerical rating provided by not less than two NRSROs, or (B) Retained an investment advisor with not less than five years’ experience and registered or exempt from registration with the SEC, with assets un der manag ement in excess of fiv e hundred mill ion dollars ($500,000,000). Whenever the City has any funds invested in a MMF, the Finance Director shall maintain on file a copy of the MMF’s current information statement. A maximum of 20% of the portfolio may be invested in this category.
I. State of C alifornia’s Local Agency Investment Fund (LAIF) . The maximum amount invested in this category may not e xceed the limit set by LAIF for operating accounts.
J. Joint Powers Authority Investment Pool s. Joint Powers Authority Investment Pools are organized pursuant to Se ction 6509.7 of the Government Code that invests in the securities and obligations under Sections 53601 of the California Government Code.
To be elig ible for City investments, the joint powers authority issuing the shares shall have retained an investment adviser that is registered or exempt from registration with the Securities and Exchange Commission, the adviser has not less than five years of experience investing in the securities and obligations authorized in under Section 53601 and the ad viser has as sets under management in excess of five hundred million dollars ($500,000,000).
X. PROHIBITED INVESTMENTS AND TRANSACTIONS
Investments not described herein, including, but not limited to range notes, reverse repurchase agreements, zero coupon bonds, inve rse floaters, common stocks, futures, options, mortgage-derived, interest-only strips and derivatives are prohibited from use in the City’s investment portfolio.
The City shall not engage in securities lending, short selling, or other hedging strategies.
The City shall not purchase or sell securities on margin.
XI. COLLATERALIZATION
Collateralization will be required on two types of investments: c ertificates of deposit and repurchase agreements. Deposits per institution are insured up to certain dollar amounts by the FDIC and Certificates of Deposit can be supported by either U.S. Government agency notes of mortgages currently held by the bank or savings and loan.
Collateral will always be held by an independent third party with whom the City has a current custodial agreement. A clearly marked evidence of ownership (safekeeping Investment Policy 2022 Page 9 of 10 6/1/2022
receipt) must be supplied to the City and retained. The right of col lateral substitution is granted.
XII. SAFEKEEPING AND CUSTODY
All security transactions, including collateral for repurchase agr eements, entered into by the City shall be conducted on a delivery- versus-payment basis. Securities will b e held by a third party custodial designated by the Administrative Services Director and evidenced by safekeeping receipts.
XIII. DIVERSIFICATION
The City ope rates its investment pool with many State and self -imposed constraints. It does not speculate. Assets shall be diversified to eliminate the risk of loss resulting from over concentration of assets i n a specific maturity, a specific issuer, or a specific class of securities.
The City will diversify its investments by security typ e, institution, and maturity/call dates. With the exception of U.S. Treasury securities, federal agency securities and authorized pools, no more tha n 5% of the City’s total investment portfolio will be invested in a single security type or with a single financial institution.
XIV. MAXIMUM MATURITIES
To the extent possible, the City will attempt to match its investme nts with anticipated cash flow requirements. Unless matched to a specific cash flow, the City will not directly invest in securities maturing more than 5 years from the date of purchase.
Debt service r eserve funds may be invested in securities exceeding five years if the maturity of such investments is made to coincide as nearly as practicable with the expected use of the funds.
XV. INTERNAL CONTROL
The Administrative Services Director shall establish an annual process of independent review by an ext ernal auditor. This review will provide internal contr ol by assuring compliance with the City’s Investment Policy and for establishing internal controls that are designed to prevent losses due to fraud, negligence, and third-party misrepresentation.
Internal controls deemed most important shall include (but not limited to): avoidance of collusion; separation of duties and administrative controls; separating transac tion authority from accounting and record keeping; custodial safekeeping; clear delegation of authority; management approval and review of investm ent transactions; specific Investment Policy 2022 Page 10 of 10 6/1/2022
limitations regarding securities losses and remedial action; written confirmation o f telephone transactions; documentation of investment transactions and strategies; and monitoring of results.
XVI. PERFORMANCE STANDARDS
The investment portfolio shall be designed with the objective of obtaining a rate of return throughout budgetary and economic cycles, commensurate with the investment risk constraints and the cash flow needs.
The City’s investment strategy is passive. Pas sive investment portfolio management generally indicates that the Administrative Services Director will purchase an instrument and hold it through to call or maturity, and then reinvest the monies. Al though the City’s investment strategy is passive, this will not restric t the Administrative Services Director from evaluating when swaps are appropriate or if the sale of an instrument is prudent prior to final maturity. Given this strategy, the basis use d by the Administrative Services Director to determine whether market yields are being achieved shall b e the Local Agency Investment Funds (LAIF).
XVII. REPORTING
The Administrative Services Director shall provide the City Council monthly investment reports which provide a clear picture of the status of the current investment portfolio.
The management report shall include the type of investments, the issuers, maturity dates, par values, and the current market values of each c omponent of the portfolio, including funds managed for the City by third party safekeeping custodians. The report will also include the source of the portfolio valuation. As specified in California Government Code Section 53646 (e), if all funds are placed in LAIF or FDIC-insured accounts, the foregoing report elements may be replaced by copies of the latest statements from such institutions. The report must also include a certific ation that the City will meet its expenditure obligations for the next six months as required by Cali fornia Government Code Section 53646 (b)(3) and that the City ’s portfolio is in compliance with this investment policy, or the manner in which the portfolio is not in complianc e as required by California Government Code Sec tion 53646 (b)( 2). The Administrative Services Director shall maintain a complete and timely record of all investment transactions.
XVIII. INVESTMENT POLICY ADOPTION
The City’s investment policy shall be adopted annually by resolution of the City Council.
The policy shall be reviewe d annually by the City Council and any modifications made thereto must be approved by the City Council.
CITY OF WILDOMAR – COUNCIL
Agenda Item #1.10
CONSENT CALENDAR
Meeting Date: June 8, 2022
______________________________________________________________________
TO: Mayor and City Council Members
FROM: Robert (Bob) Howell, Administrative Services Director
SUBJECT: Homeless Services Contract -Social Work Action Group (SWAG)
STAFF REPORT
RECOMMENDATIONS:
Staff recommends the City Council approve and authorize the City Manager to execute a contract with Social Work Action Group (SWAG) to provide homeless outreach services in the City of Wildomar for the fiscal year 2022-23.
BACKGROUND/DISCUSSION:
In October 2018, the City contracted with SWAG to facilitate and lead the overall scope of homeless outreach services for the City of Wildomar. They have provided much needed services to the City and have worked successfully with the City’s Law Enforcement staff and other departments within the City. This agreement with SWAG provides for two SWAG outreach staff at forty hours (40) per week of homeless outreach services.
FISCAL IMPACT:
The contract for homeless outreach services is for $187,200 for fiscal year 2022-23, and the funds are included in the FY 2022-23 budget for Fund 120 (Measure AA).
Submitted by: Approved by:
Robert (Bob) Howell Dan York
Administrative Services Director City Manager
ATTACHMENTS:
1. Agreement for Homeless Outreach Services Between City and SWAG.
// 2021
RIV #4814-7282-0706 v1
AGREEMENT FOR SERVICES
By and Between
THE CITY OF WILDOMAR,
a municipal corporation
and
SOCIAL WORK ACTION GROUP
a California Non-Profit
RIV #4814-7282-0706 v1 - 1 -
AGREEMENT FOR SERVICES
BETWEEN
THE CITY OF WILDOMAR, CALIFORNIA
AND
SOCIAL WORK ACTION GROUP
This Agreement for Services (“Agreement”) is entered into as of this 1st day of July 2022 by and between the City of Wildomar, a municipal corporation (“City”) and Social Work Action Group, a California Non- Profit (“Service Provider”). City and Service Provider are sometimes hereinafter individually referred to as “Party” and hereinafter collectively referred to as the “Parties.”
RECITALS
A. City has sought, by direct negotiations and proposal, the performance of the services defined and described particularly in Section 2 of this Agreement.
B. Service Provider, following submission of a proposal for the performance of the services defined and described particularly in Section 2 of this Agreement, was selected by the City to perform those services.
C. Pursuant to the City of Wildomar’s Municipal Code, City has authority to enter into this Services Agreement and the City Manager has authority to execute this Agreement.
D. The Parties desire to formalize the selection of Service Provider for performance of those services defined and described particularly in Section 2 of this Agreement and desire that the terms of that performance be as particularly defined and described herein.
OPERATIVE PROVISIONS
NOW, THEREFORE, in consideration of the mutual promises and covenants made by the Parties and contained here and other consideration, the value and adequacy of which are hereby acknowledged, the Parties agree as follows:
SECTION 1. TERM OF AGREEMENT.
Subject to the provisions of Secti on 20 "Termination of Agreement" of this Agreement, the Term of this Agreement is for one -year commencing on the date first ascribed above.
SECTION 2. SCOPE OF SERVICES & SCHEDULE OF PERFORMANCE. (a) Scope of Services . Service Provider agrees to perform the services se t forth in Exhibit “A” “Scope of Services” (hereinafter, the “Services”) and made a part of this Agreement by this reference.
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(b) Schedule of Performance. The Services shall be completed pursuant to the schedule specified in Exhibit “A.” Should the Services not be completed pursuant to that schedule, the Service Provider shall be deemed to be in Default of this Agreement. The City, in its sole discretion, may choose not to enforce the Default provisions of this Agreement and may instead allow Service Provider to continue performing the Services.
SECTION 3. ADDITIONAL SERVICES.
Service Provider shall not be compensated for any work rendered in connection with its performance of this Agreement that are in addition to or outside of the Services unless such additional services are authorized in advance and in writing in accordance with Section 26 “Administration and Implementation” or Section 28 “Amendment” of this Agreement. If and when such additional work is authorized, such additional work shall be deemed to be part of the Services.
SECTION 4. COMPENSATION AND METHOD OF PAYMENT.
(a) Subject to any limitations set forth in this Agreement, City agrees to pay Service Provider the amounts specified in Exhibit “B” “Compensation” and made a part of this Agreement by this reference. The total compensation, including reimbursement for actual expenses, shall not exceed one hundred eighty-seven thousand two hundred dollars ($187,200), unless additional compensation is approved in writing in accordance with Section 26 “Administration and Implementation” or Section 28 “Amendment” of this Agreement. In accordance with California Government Code Section 8546.7, if the Not to Exceed Amount exceeds TEN THOUSAND DOLLARS ($10,000.00), this Agreement and the Service Provider's books and records related to this Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of the City, for a period of three (3) years after final payment under the Agreement. (b) Each month Service Provider shall furnish to City an original invoice for all work performed and expenses incurred during the preceding month. The invoice shall detail charges by the following categories: labor (by sub- category), travel, materials, equipment, supplies, and sub-Service Provider contracts. Sub-Service Provider charges shall be detailed by the following categories: labor, travel, materials, equipment and supplies. If the compensation set forth in subsection (a) and Exhibit “B” include payment of labor on an hourly basis (as opposed to labor and materials being paid as a lump sum), the labor category in each invoice shall include detailed descriptions of task performed and the amount of time incurred for or allocated to that task. City shall independently review each invoice submitted by the Service Provider to determine whether the work performed and expenses incurred are in compliance with the provisions of this Agreement. In the event that no charges or expenses are disputed, the invoice shall be approved and paid according to the terms set forth in subsection (c). In the event any charges or expenses are disputed by City, the original invoice shall be returned by City to Service Provider for correction and resubmission.
(c) Except as to any charges for work performed or expenses incurred by Service Provider which are disputed by City, City will use its best efforts to cause Service RIV #4814-7282-0706 v1 - 3 -
Provider to be paid within forty-five (45) days of receipt of Service Provider’s correct and undisputed invoice.
(d) Payment to Service Provider for work performed pursuant to this Agreement shall not be deemed to waive any defects in work performed by Service Provider.
SECTION 5. INSPECTION AND FINAL ACCEPTANCE.
City may inspect and accept or reject any of Service Provider’s wor k under this Agreement, either during performance or when completed. City shall reject or finally accept Service Provider’s work within sixty (60) days after submitted to City. City shall reject work by a timely written explanation, otherwise Service Pro vider’s work shall be deemed to have been accepted. City’s acceptance shall be conclusive as to such work except with respect to latent defects, fraud and such gross mistakes as amount to fraud.
Acceptance of any of Service Provider’s work by City shall not constitute a waiver of any of the provisions of this Agreement including, but not limited to, Section 16 “Indemnification” and Section 17 “Insurance.”
SECTION 6. OWNERSHIP OF DOCUMENTS.
All original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files and other documents prepared, developed or discovered by Service Provider in the course of providing the Services pursuant to this Agreement shall become the sole property of City and may be used, reused or otherwise disposed of by City without the permission of the Service Provider. Upon completion, expiration or termination of this Agreement, Service Provider shall turn over to City all such original maps, models, designs, drawings, photographs, studies, survey s, reports, data, notes, computer files, files and other documents.
If and to the extent that City utilizes for any purpose not related to this Agreement any maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer fil es, files or other documents prepared, developed or discovered by Service Provider in the course of providing the Services pursuant to this Agreement, Service Provider’s guarantees and warranties in Section 9 “Standard of Performance” of this Agreement shall not extend to such use of the maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files or other documents.
All Final Work Product developed by Service Provider in the course of providing the Services pursuant to this Agreement shall become the sole property of City and may be used, reused or otherwise disposed of by City without the permission of the Service Provider. Upon completion, expiration or termination of this Agreement, Service Provider shall turn over to City all such Final Work Product if paid for by the City. This provision specifically excludes Service Providers’ work notes and drafts, which are owned by Service Provider, not City.
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SECTION 7. SERVICE PROVIDER'S BOOKS AND RECORDS.
(a) Service Provider shall maintain any and all documents and records demonstrating or relating to Service Provider’s performance of the Services. Service Provider shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, or other documents or records evidencing or relating to work, services, expenditures and disbursements charged to City pursuant to this Agreement. Any and all such documents or records shall be maintained in accordance with generally accepted accounting principles and shall be sufficiently complete and detailed so as to permit an accurate evaluation of the services provided by Service Provider pursuant to this Agreement. Any and all such documents or records shall be maintained for three (3) years from the date of ex ecution of this Agreement and to the extent required by laws relating to audits of public agencies and their expenditures. (b) Any and all records or documents required to be maintained pursuant to this section shall be made available for inspection, audit and copying, at any time during regular business hours, upon request by City or its designated representative. Copies of such documents or records shall be provided directly to the City for inspection, audit and copying when it is practical to do so; otherwi se, unless an alternative is mutually agreed upon, such documents and records shall be made available at Service Provider’s address indicated for receipt of notices in this Agreement.
(c) Where City has reason to believe that any of the documents or records required to be maintained pursuant to this section may be lost or discarded due to dissolution or termination of Service Provider’s business, City may, by written request, require that custody of such documents or records be given to the City. Access to suc h documents and records shall be granted to City, as well as to its successors -in-interest and authorized representatives.
SECTION 8. INDEPENDENT CONTRACTOR.
(a) Service Provider is and shall at all times remain a wholly independent contractor and not an officer, employee or agent of City. Nothing in this Agreement may be construed to be inconsistent with this relationship or status. Service Provider shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. Service Provider shall have no authority to bind City in any manner, nor to incur any obligation, debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless such authority is expressly conferred under this Agreement or is otherwise expressly conferred in writing by City. (b) Service Provider shall perform all Services as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Service provider shall be solely responsible for the means, methods, techniques, sequences and procedures in performance of Services. The personnel performing the Services under this Agreement on behalf of Service Provider shall at all times be under Service Provider’s exclusive direction and control. Any terms within this Agreement regarding City directives apply to a concern the result of Service Provider’s provision of service and not the means, methods, or RIV #4814-7282-0706 v1 - 5 -
scheduling of the Servi ce Provider’s work. Neither City, nor any elected or appointed boards, officers, officials, employees or agents of City, shall have control over the conduct of Service Provider or any of Service Provider’s officers, employees, or agents except as set fort h in this Agreement. Service Provider shall not at any time or in any manner represent that Service Provider or any of Service Provider’s officers, employees, or agents are in any manner officials, officers, employees or agents of City. (c) Neither Service Provider, nor any of Service Provider’s officers, employees or agents, shall obtain any privileges or rights to retirement, health care or any other benefits which may otherwise accrue to City’s employees. Service Provider expressly waives any claim Service Provider may have to any such benefits, privileges or rights.
SECTION 9. STANDARD OF PERFORMANCE.
Service Provider represents and warrants that it has the qualifications, experience and facilities necessary to properly perform the Services required under this Agreem ent in a thorough, competent and professional manner. Service Provider shall at all times faithfully, competently and to the best of its ability, experience and talent, perform all Services. In meeting its obligations under this Agreement, Service Provider shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing services similar to the Services required of Service Provider under this Agreement. In addition to the general standards of performance set forth this section, additional specific standards of performance and performance criteria may be set forth in Exhibit “A” “Scope of Work” that shall also be applicable to Service Provider’s work under this Agreement. Where there is a conflict between a general and a specific standard of performance or performance criteria, the specific standard or criteria shall prevail over the general.
SECTION 10. COMPLIANCE WITH APPLICABLE LAWS; PERMITS AND LICENSES.
Service Provider shall keep itself informed of and comply with al l applicable federal, state and local laws, statutes, codes, ordinances, regulations and rules in effect during the term of this Agreement. Service Provider shall obtain any and all licenses, permits and authorizations necessary to perform the Services set forth in this Agreement.
Neither City, nor any elected or appointed boards, officers, officials, employees or agents of City, shall be liable, at law or in equity, as a result of any failure of Service Provider to comply with this section.
SECTION 11. PREVAILING WAGE LAWS
It is the understanding of City and Service Provider that California prevailing wage laws do not apply to this Agreement because the Agreement does not involve any of the following services subject to prevailing wage rates pursuant to the California Labor Code or regulations promulgated thereunder: Construction, alteration, demolition, installation, or repair work performed on public buildings, facilities, streets or sewers done under contract and paid for in whole or in part out of public funds. In this context, “construction" includes work performed during the design and preconstruction phases of construction including, but not limited to, inspection and land surveying work.
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SECTION 12. NONDISCRIMINATION.
Service Provider shall not discriminate, in any way, against any person on the basis of race, color, religious creed, national origin, ancestry, sex, age, physical handicap, medical condition or marital status in connection with or related to the performance of this Agreement.
SECTION 13. UNAUTHORIZED ALIENS.
Service Provider hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act, 8 U.S.C.A. §§ 1101, et seq., as amended, and in connection therewith, shall not employ unauthorized aliens as defined therein .
Should Service Provider so employ such unauthorized aliens for the performance of the Services and should the any liability or sanctions be imposed against City for such use of unauthorized aliens, Service Provider hereby agrees to and shall reimburse C ity for the cost of all such liabilities or sanctions imposed, together with any and all costs, including attorneys' fees, incurred by City.
SECTION 14. CONFLICTS OF INTEREST.
(a) Service Provider covenants that neither it, nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Service Provider’s performance of the Services. Service Provider further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent or subcontractor without the express written consent of the City Manager. Service Provider agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement.
(b) City understands and acknowledges that Service Provider is, as of the date of execution of this Agreement, independently involved in the performance of non-related services for other governmental agencies and private parties. Service Provider is unaware of any stated position of City relative to such projects. Any future position of City on such projects shall not be considered a conflict of interest for purposes of this section. (c) City understands and acknowledges that Service Provider will perform non- related services for other governmental agencies and private Parties following the completion of the Services under this Agreement. Any such future service shall not be considered a conflict of interest for purposes of this section.
SECTION 15. CONFIDENTIAL INFORMATION; RELEASE OF INFORMATION. (a) All information gained or work product produced by Service Provider in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Service Provider. Service Provider shall not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the City Manager, except as may be required by law.
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(b) Service Provider, its officers, employees, agents or subcontractors, shall not, without prior written authorization from the City Manager or unless requested by the City Attorney of City, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement. Response to a subpoena or court order shall not be considered "voluntary" provided Service Provider gives City notice of such court order or subpoena.
(c) If Service Provider, or any officer, employee, agent or subcontractor of Service Provider, provides any information or work product in violation of this Agreement, then City shall have the right to reimbursement and indemnity from Service Provider for any damages, costs and fees, including attorney's fees, caused by or incurred as a result of Service Provider’s conduct.
Service Provider shall promptly notify City should Service Provider, i ts officers, employees, agents or subcontractors, be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder. City retains the right, but has no obligation, to represent Service Provider or be present at any deposition, hearing or similar proceeding. Service Provider agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Service Provider. However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response. Service Provider shall not be held criminally or civilly liable under any Federal or State trade secret law for the disclosure of a trade secret that is made in confidence to a Federal, State, or local government official or to an attorney solely for the purpose of reporting or investigating a suspected violation of law or for the disclosure of a trade secret that is made in a complaint or other document filed in a lawsuit or other proceeding, if such filing is made under seal.
SECTION 16. INDEMNIFICATION.
(a) Indemnification for Professional Liability. Where the law establishes a professional standard of care for Service Provider’s services, to the fullest extent permitted by law, Service Provider shall indemnify, protect, defend and hold harmless City and any and all of its officials, employees and agents (“Indemnified Parties”) from and against any and all liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any ki nd, whether actual, alleged or threatened, including attorney’s fees and costs, court costs, interest, defense costs, and expert witness fees) arise out of, are a consequence of, or are in any way attributable to, in whole or in part, any negligent or wrongful act, error or omission of Service Provider, or by any individual or entity for which Service Provider is legally liable, including but not limited to officers, agents, employees or sub-contractors of Service Provider, in the performance of professional services under this Agreement.
(b) I
ndemnification for Other than Professional Liability. Other than in the performance of professional services and to the full extent permitted by law, Service RIV #4814-7282-0706 v1 - 8 -
Provider shall indemnify, protect, defend and hold harmless City, and any and all of its employees, officials and agents from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including attorney’s fees and costs, court costs, interest, defense costs, and expert witness fees), where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Service Provider, or by any individual or entity for which Service Provider is legally liable, including but not limited to officers, agents, employees or sub-contractors of Service Provider. (c) Indemnification from Sub- Service Providers. Service Provider agrees to obtain executed indemnity agreements with provisions identical to those set forth in this section from each and every sub-Service Provider or any other person or entity involved by, for, with or on behalf of Service Provider in the performance of this Agreement naming the Indemnified Parties as additional indemnitees. In the event Service Provider fails to obtain such indemnity obligations from others as required herein, Service Provider agrees to be fully responsible according to the terms of this section. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set forth herein is binding on the successors, assigns or heirs of Service Provider and shall survive the termination of this Agreement or this section. (d) Cit
y’s Negligence . The provisions of this section do not apply to claims occurring as a result of City’s sole negligence. The provisions of this section shall not release City from liability arising from gross negligence or willful acts or omissions of City or any and all of its officials, employees and agents.
SECTION 17. INSURANCE.
Service Provider agrees to obtain and maintain in full force and effect during the term of this Agreement the insurance policies set forth in Exhibit “C” “Insurance” and made a part of this Agreement. All insurance policies shall be subject to approval by City as to form and content. These requirements are subject to amendment or waiver if so approved in writing by the City Manager. Service Provider agrees to provide City with copies of required policies upon request.
SECTION 18. ASSIGNMENT.
The expertise and experience of Service Provider are material considerations for this Agreement. City has an interest in the qualifications and capability of the persons and entities who will fulfill the duties and obligations imposed upon Service Provider under this Agreement. In recognition of that interest, Service Provider shall not assign or transfer this Agreement or any portion of this Agreement or the performance of any of Service Provider’s duties or obligations under this Agreement without the prior written consent of the City. Any attempted assignment shall be ineffective, null and void, and shall constitute a material breach of this Agreement entitling City to any and all remedies at law or in equity, including termination of this Agreement pursuant to Section 20 “Termination of Agreement.” City acknowledges, however, that Service Provider, in the RIV #4814-7282-0706 v1 - 9 -
performance of its duties pursuant to this Agreement, may utilize sub-contractors.
SECTION 19. CONTINUITY OF PERSONNEL.
Service Provider shall make every reasonable effort to maintain the stability and continuity of Service Provider’s staff and sub-contractors, if any, assigned to perform the Services. Service Provider shall notify City of any changes in Service Provider’s staff and sub-contractors, if any, assigned to perform the Services prior to and during any such performance.
SECTION 20. TERMINATION OF AGREEMENT.
(a) City may terminate this Agreement, with or without cause, at any time by giving thirty (30) days written notice of termination to Service Provider. In the event such notice is given, Service Provider shall cease immediately all work in progress. (b) Service Provider may terminate this Agreement for cause at any time upon thirty (30) days written notice of termination to City. (c) If either Service Provider or City fail to perform any material obligation under this Agreement, then, in addition to any other remedies, either Service Provider, or City may terminate this Agreement immediately upon written notice. (d) Upon termination of this Agreement by either Service Provider or City, all property belonging exclusively to City which is in Service Provider’s possession shall be returned to City. Service Provider shall furnish to City a final invoice for work performed and expenses incurred by Servi ce Provider, prepared as set forth in Section 4 “Compensation and Method of Payment” of this Agreement. This final invoice shall be reviewed and paid in the same manner as set forth in Section 4 “Compensation and Method of Payment” of this Agreement.
SECTION 21. DEFAULT.
In the event that Service Provider is in default under the terms of this Agreement, the City shall not have any obligation or duty to continue compensating Service Provider for any work performed after the date of default. Instead, the City may give notice to Service Provider of the default and the reasons for the default. The notice shall include the timeframe in which Service Provider may cure the default. This timeframe is presumptively thirty (30) days, but may be extended, though not reduced, i f circumstances warrant. During the period of time that Service Provider is in default, the City shall hold all invoices and shall, when the default is cured, proceed with payment on the invoices. In the alternative, the City may, in its sole discretion, elect to pay some or all of the outstanding invoices during the period of default. If Service Provider does not cure the default, the City may take necessary steps to terminate this Agreement under Section 20 “Termination of Agreement.” Any failure on the part of the City to give notice of the Service Provider’s default shall not be deemed to result in a waiver of the City’s legal rights or any rights arising out of any provision of this Agreement.
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SECTION 22. EXCUSABLE DELAYS.
Service Provider shall not be liable f or damages, including liquidated damages, if any, caused by delay in performance or failure to perform due to causes beyond the control of Service Provider. Such causes include, but are not limited to, acts of God, acts of the public enemy, acts of federal, state or local governments, acts of City, court orders, fires, floods, epidemics, strikes, embargoes, and unusually severe weather. The term and price of this Agreement shall be equitably adjusted for any delays due to such causes.
SECTION 23. COOPERATION BY CITY.
All public information, data, reports, records, and maps as are existing and available to City as public records, and which are necessary for carrying out the Services shall be furnished to Service Provider in every reasonable way to facilitate, without undue delay, the Services to be performed under this Agreement.
SECTION 24. NOTICES.
All notices required or permitted to be given under this Agreement shall be in writing and shall be personally delivered, or sent by telecopier or certified mail, postage prepaid and return receipt requested, addressed as follows:
To City: City of Wildomar
Attn: City Manager
23873 Clinton Keith Rd., Suite 201
Wildomar, CA 92595
To Service Provider: Social Work Action Group (SWAG)
301 N. Spring Street
Lake Elsinore, CA 92530
Notice shall be deemed effective on the date personally delivered or transmitted by facsimile or, if mailed, three (3) days after deposit of the same in the custody of the United States Postal Service.
SECTION 25. AUTHORITY TO EXECUTE.
Each of the signatories hereto represents and warrants that he or she is competent and authorized to enter into this Agreement on behalf of the Party for whom he or she purports to sign. Each Party hereto agrees to defend, indemni fy, and hold harmless the other Parties hereto against all claims, suits, actions, and demands, including necessary expenses of investigation and reasonable attorneys' fees and costs, arising out of claims that its signatory was not competent or so authorized to execute this Agreement.
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SECTION 26. ADMINISTRATION AND IMPLEMENTATION.
This Agreement shall be administered and executed by the City Manager or his or her designated representative. The City Manager shall have the authority to issue interpretations and to make amendments to this Agreement, including amendments that commit additional funds, consistent with Section 28 “Amendment” and the City Manager’s contracting authority under the Wildomar Municipal Code.
SECTION 27. BINDING EFFECT.
This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the Parties.
SECTION 28. AMENDMENT.
No amendment to or modification of this Agreement shall be valid unless made in writing and approved by the Service Provider and by the City. The City Manager shall have the authority to approve any amendment to this Agreement if the total compensation under this Agreement, as amended, would not exceed the City Manager’s contracting authority under the Wildomar Municipal Code. The Parties agree that the requirement for written modifications cannot be waived and that any attempted waiver shall be void. The City’s City Manager may, but is not required to, make minor amendments not affecting substantive terms without further authorization from the City Council. The City Council hereby authorizes the City Manager to execute any such amendments as required by this Agreement or that do not otherwise reduce City’s rights under this Agreement. All other amendments shall be approved by the City Council.
SECTION 29. WAIVER.
Waiver by any Party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any Party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision nor a waiver of any subsequent breach or violation of any provision of this Agreement. Acceptance by City of any work or services by Service Provider shall not constitute a waiver of any of the provisions of this Agreement.
SECTION 30. LAW TO GOVERN; VENUE.
This Agreement shall be interpreted, construed and governed according to the laws of the State of California. In the event of litigation between the Parties, venue in state trial courts shall lie exclusively in the County of Riverside, California. In the event of litigation in a U.S. District Court, venue shall lie exclusively in the Central District of California, in Riverside.
SECTION 31. ATTORNEYS FEES, COSTS AND EXPENSES.
In the event litigation or other proceeding is required to enforce or interpret any provision of this Agreement, the prevailing Party in such litigation or other proceedi ng RIV #4814-7282-0706 v1 - 12 -
shall be entitled to an award of reasonable attorney's fees, costs and expenses, in addition to any other relief to which it may be entitled.
SECTION 32. ENTIRE AGREEMENT.
This Agreement, including the attached Exhibits "A" through "C", is the entire, complete, final and exclusive expression of the Parties with respect to the matters addressed therein and supersedes all other agreements or understandings, whether oral or written, or entered into between Service Provider and City prior to the execution of this Agreement. No statements, representations or other agreements, whether oral or written, made by any Party which are not embodied herein shall be valid and binding.
SECTION 33. SEVERABILITY.
If any term, condition or covenant of this Agreement is declared or determined by any court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this Agreement shall not be affected thereby and the Agreement shall be read and construed without the invalid, void or unenforceable provision(s).
SECTION 34. CONFLICTING TERMS.
Except as otherwise stated herein, if the terms of this Agreement conflict with the terms of any Exhibit hereto, or with the terms of any document incorporated by reference into this Agreement, the terms of this Agreement shall control.
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the date and year first-above written.
CITY OF WILDOMAR
___________________________
Dan York
City Manager
ATTEST:
___________________________
Janet Morales, CMC
City Clerk
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APPROVED AS TO FORM
_______________________________
Thomas D. Jex
City Attorney
___________________________________
By: By:
_________________________________
Its: ______________________________ Its: ________________________ NOTE: SERVICE PROVIDER’S SIGNATURES SHALL BE DULY NOTARIZED,
AND APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS MAY
BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION,
OR OTHER RULES OR REGULATIONS APPLICABLE TO SERVICE
PROVIDER’S BUSINESS ENTITY.
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CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
STATE OF CALIFORNIA
COUNTY OF
On ______________, before me, ________________, personally appeared ________________, proved to me on the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature: _____________________________________
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
INDIVIDUAL
CORPORATE OFFICER
_______________________________
TITLE(S)
PARTNER(S) LIMITED
GENERAL
ATTORNEY-IN-FACT
TRUSTEE(S)
GUARDIAN/CONSERVATOR
OTHER____________________________
__________________________________
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
_________________________________________
_________________________________________
___________________________________
TITLE OR TYPE OF DOCUMENT
___________________________________
NUMBER OF PAGES
___________________________________
DATE OF DOCUMENT
___________________________________
SIGNER(S) OTHER THAN NAMED ABOVE
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CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
STATE OF CALIFORNIA
COUNTY OF
On ______________, before me, ________________, personally appeared ________________, proved to me on the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature: _____________________________________
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
INDIVIDUAL
CORPORATE OFFICER
_______________________________
TITLE(S)
PARTNER(S) LIMITED
GENERAL
ATTORNEY-IN-FACT
TRUSTEE(S)
GUARDIAN/CONSERVATOR
OTHER____________________________
__________________________________
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
_________________________________________
_________________________________________
___________________________________
TITLE OR TYPE OF DOCUMENT
___________________________________
NUMBER OF PAGES
___________________________________
DATE OF DOCUMENT
___________________________________
SIGNER(S) OTHER THAN NAMED ABOVE
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B-1
EXHIBIT "A"
SCOPE OF SERVICES
HOMELESS OUTREACH SERVICES
Social Work Action Group (SWAG) will work in conjunction with the City of Wildomar to facilitate and lead the overall scope of homeless services for the City of Wildomar.
With two staff members at 40 hours per week, services will be provided with flexibility of schedule to meet the needs of the community with a term of services from July 1, 2022- June 30, 2023. SWAG will provide the following activities and services:
• Assist with the organization and facilitation of the Point-in-Time Count for January 2023.
• Respond to homeless service requests made to and by the City of Wildomar in a timely manner.
• Homeless Street Outreach will be conducted in partnership with law enforcement to address specific “hot spot” areas as identified by SWAG, City of Wildomar staff and the Riverside Sherriff’s Department.
• All individuals encountered will be included in the by-name specifically for the City of Wildomar.
• Individuals found living on the streets will be assessed and provided assistance to exit life on the streets, obtaining admittance and transportation to emergency shelter options, alcohol and drug treatment, connection to mental and physical health providers, etc.
• Conduct Riverside County housing assessments (VI-SPDAT) to unsheltered homeless individuals and families and provide navigation services. • Provide strategic outreach services in partnership with City of Wildomar, and school district to identify individuals and families, who are homeless and at-risk of becoming homeless, and connect them to applicable services. • Facilitate community asset mapping for strategic coordination and alignment of community resources that serve at-risk/homeless population. • Participate in city sponsored community events.
• Participate in weekly Coordinated Entry Housing Navigation meetings to advocate and ensure clients are being linked to Riverside County Continuum of Care housing resources.
• Connect unsheltered homeless population to appropriate housing solutions throughout Riverside County.
• SWAG will assist in developing informational content, which will include material for the regional anti-panhandling campaign and disseminate it throughout the community. The campaign will encourage stakeholders, faith-based groups, community groups, businesses, and concerned residents to discourage well-
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B-2
intended activities that enable the chronically homeless to remain on the streets and focus their efforts on long-term solutions.
• Provide support to the City of Wildomar through trainings, presentations and sharing updates related to trends in regional homeless efforts. • Data collection of key activities and results, community partners/businesses engaged will be reported to the City of Wildomar monthly basis. • Attend and participate in City Council meetings, as requested.
Measurable Outcomes
SWAG’s programs are all designed with an ultimate goal of obtaining true measurable outcomes. Traditionally, social service programs are centered around the delivery of services. We start with three measurable outcomes: connection to mental health, substance abuse and housing, and then devise a series of activities and services to support and obtain the measurable outcome.
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B-3
EXHIBIT "B"
COMPENSATION
I. HOMELESS OUTREACH SERVICES
Task Cost Estimate
1. Outreach Activities
1.1 Staff time, mileage, etc. $184,600
2. Direct Client Costs
2.1 Greyhound Bus Ticket, RTA bus pass, Basic Needs $ 2,600 (water, food, socks, deodorant, tooth brush/ paste, etc.) Total $187,200
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Exhibit C
Insurance Requirements
Service Provider shall procure and maintain, for the duration of the Agreement, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Service Provider, its agents, representatives, or employees.
MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:
1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.
2. Automobile Liability: Insurance Services Office Form Number CA 0001 covering, Code 1 (any auto), or if Service Provider has no owned autos, Code 8 (hired) and 9 (non- owned), with limit no le ss than $1,000,000 per accident for bodily injury and property damage.
3. Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.
(Not required if Service Provider provides written verification it has no employees)
4. Professional Liability (Errors and Omissions) Insurance appropriate to the Service Provider’s profession, with limit no less than $2,000,000 per occurrence or claim, $2,000,000 aggregate. The Retroactive Date must be shown and must be before the date of the Agreement or the beginning of Agreement work. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the Agreement of work. If coverage is canceled or non- renewed, and not replaced with another claims -made policy form with a Retroactive Date prior to the Agreement effective date, the Service Provider must purchase “extended reporting” coverage for a minimum of five (5) years after completion of Agreement work. A copy of the claims reporting requirements must be submitted to the City for review.
If the Service Provider maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or higher limits maintained by the Service Provider. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
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Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:
The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Service Provider including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Service Provider’s insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used).
Primary Coverage
For any claims related to this Agreement, the Service Provider’s insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or self -insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Service Provider’s insurance and shall not contribute with it.
Notice of Cancellation
Service Provider shall provide immediate written notice if (1) any of the required insurance policies is terminated; (2) the limits of any of the required polices are reduced; (3) or the deductible or self -insured retention is increased. In the event of any cancellation or reduction in coverage or limits of any insurance, Service Provider shall for thwith obtain and submit proof of substitute insurance.
Waiver of Subrogation
Service Provider hereby grants to City a waiver of any right to subrogation which any insurer of said Service Provider may acquire against the City by virtue of the payment of any loss under such insurance. Service Provider agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer. However, the Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the City for all work performed by the Service Provider, its employees, agents and subcontractors.
Self-Insured Retentions
Self-insured retentions must be declared to and approved by the City. The City may require the Service Provider to provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The
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policy language shall provide, or be endorsed to provide, that the self -insured retention may be satisfied by either the named insured or City.
Acceptability of Insurers
Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City.
Verification of Coverage
Service Provider shall furnish the City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Service Provider’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.
Subcontractors
Service Provider shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Service Provider shall ensure that City is an additional insured on insurance required from subcontractors.
Special Risks or Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.
CITY OF WILDOMAR – CITY COUNCIL
Agenda Item #1.11
CONSENT CALENDAR
Meeting Date: June 8, 2022
______________________________________________________________________
TO: Mayor and City Council Members
FROM: Robert Howell, Administrative Services Director
Lonny Olson, Wildomar Fire Chief
SUBJECT: Wildland Fire Protection Agreement for FY 2022/2023
STAFF REPORT
RECOMMENDATION:
Staff recommends that the City Council adopt a Resolution entitled:
RESOLUTION NO. 2022 - _____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR,
CALIFORNIA, APPROVING THE AGREEMENT WITH THE
DEPARTMENT OF FORESTRY AND FIRE PROTECTION (CAL FIRE)
FOR WILDLAND FIRE PROTECTION SERVICES FROM JULY 1, 2022 TO JUNE 30, 2023
BACKGROUND/DISCUSSION
The Department of Forestry and Fire (CAL FIRE) has been providing fiscal coverage for wildland fire services to the City for the past 11 years. The City contracts with Riverside County Fire Department for Municipal Fire Protection, Pr evention, Emergency Medical Response, and Hazardous Materials Response. The contract does not provide immediate response for wildland firefighting apparatus or aircraft.
The City has two areas that are significantly endangered by wildland fire. These areas are indicated on a map on page 9 of the wildland fire protection agreement . Fires within this area are considered an immediate threat to both CAL FIRE and Federal (CNF) direct protection areas (DPA). The focus of this proposed Wildland Fire Protection Agreement is located east of 1-15, south of the Cities of Lake Elsinore and Menifee and northwest of the City of Murrieta. The City, as a contract partner of the County Fire Department (RVC), is unable to provide the engines, aircraft, crews, dozer and overhead at the time of notification and initial dispatch to a wildland fire to adequately protect this area on its own.
Most wildland fires in this area have the potential to quickly exceed and overwhelm the City’s resource capabilities. Because of this the C ity must utilize its local and master mutual aid agreements to mitigate the emergency.
The proposed protection area of 666 acres would provide the City, RVC, and CAL FIRE the ability to immediately dispatch the most effective combination of kind, type, and
number of resources in order to contain and control most wildland fires with the initial attack resources per the CALFIRE Initial Attack objectives. The qui ck knock-down and control of any wildland fires would greatly benefit the City, County, RVC and CAL FIRE.
Adequate CAL FIRE resources are within close proximately to this proposed agreement area to meet the above stated initial attack objectives. Fire emergencies within this agreement area that escape initial attack will utilize the terms and conditions of existing local agreements, California Fire Service and Rescue Emergency Mutual Aid Plan, Closest Resource Concept and Assistance by Hire to contain and fully control all wildland fire emergencies. When applicable the Fire Management Assistance Grant (FMAG) process will be utilized to help recover appropriate fire suppression and support costs.
An agreed upon Cost Apportionment method for determining final fiscal responsibility will be utilized by the CAL FIRE Agency Representative and the City of Wildomar representative.
FISCAL IMPACTS:
The cost for this program in FY 2022/2023 is $22,991.31, which is down from $25,027.85 in FY 2021/2022. The agreement is for one year beginning July 1, 2022, and the program cost is included in the FY 2022 /23 budget. If we did not participate in this program the City could be subject to higher costs for wildland fire services.
Submitted by: Approved by:
Robert Howell Daniel York
Administrative Services Director City Manager
ATTACHMENTS:
A. Resolution No. 2022 - _____
B. Wildland Fire Protection Agreement
ATTACHMENT
A
RESOLUTION
RESOLUTION NO. 2022 - _____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
WILDOMAR, CALIFORNIA, APPROVING THE AGREEMENT
WITH THE DEPARTMENT OF FORESTRY AND FIRE
PROTECTION (CALFIRE) FOR WILDLAND FIRE
PROTECTION SERVICES
WHEREAS, the City of Wildomar incorporated on July 1, 2008; and WHEREAS, since incorporation the City has contracted with the County of Riverside for Fire Services; and
WHEREAS, the County of Riverside contracts with the State of C alifornia’s Cal Fire Department; and
WHEREAS, the City Council a grees to enter into a contract with C al Fire for the Wildland Fire Protection Program.
NOW THEREFORE , BE IT RESOLVED, that the City Council of the City of Wildomar, California, does hereby approve the agreement with the California Department of Forestry and Fire Protection (CAL FIRE) dated July 1, 2022. This agreement provides wildland fire protection from July 1, 2022 through June 30, 2023.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to sign and execute said agreement on behalf of the City of Wildomar.
PASSED, APPROVED, AND ADOPTED this 8th day of June, 2022.
__________________________________
Ben J. Benoit
Mayor
APPROVED AS TO FORM:
_______________________________
Thomas D. Jex
City Attorney
ATTEST:
__________________________________
Janet Morales, CMC
City Clerk
STATE OF CALIFORNIA
COOPERATIVE FIRE PROGRAMS
LOCAL RESPONSIBILITY AREA WILDLAND PROTECTION
REIMBURSEMENT AGREEMENT
LG-W REV 3/2022
AGREEMENT NUMBER 3CA05808
REGISTRATION NUMBER:
1. This Agreement is entered into between the State Agency and the Local Agency named below:
STATE AGENCY'S NAME
California Department of Forestry and Fire Protection – (CAL FIRE) LOCAL AGENCY’S NAME
City of Wildomar
2. The term of this Agreement is: July 1, 2022 through June 30, 2023
3. The maximum amount of this Agreement is: $ 22,991.31 Twenty two thousand, nine hundred ninety one dollars and thirty one cents
4. The parties agree to comply with the terms and conditions of the following exhibits which are by this reference made a part of the Agreement.
Exhibit A – Scope of Work – Includes page 2 (contact page) in count for Exhibit A 2 pages Exhibit B – Budget Detail and Payment Provisions 2 pages Exhibit C* – General Terms and Conditions; DGS GTC Version: 04/2017 0 pages Exhibit D – Special Terms and Conditions (Attached hereto as part of this Agreement) 1 pages Exhibit E – Additional Provisions 12 pages
*Items shown with an Asterisk (*), are hereby incorporated by reference and made part of this Agreement as if attached hereto.
General Terms and Conditions can be viewed at: http://www.dgs.ca.gov/ols IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.
LOCAL AGENCY California Department of General
Services Use Only LOCAL AGENCY’S NAME
City of Wildomar
BY (Authorized Signature) DATE SIGNED(Do not type)
PRINTED NAME AND TITLE OF PERSON SIGNING
Dan York, City Manager
ADDRESS
23873 Clinton Keith Rd. #210, Wildomar CA 92595
STATE OF CALIFORNIA
AGENCY NAME
California Department of Forestry and Fire Protection
BY (Authorized Signature)
DATE SIGNED(Do not type)
PRINTED NAME AND TITLE OF PERSON SIGNING
Bret Gouvea, Assistant Deputy Director, Cooperative Fire Protection, Safety, Training, and EMS ADDRESS P.O. Box 944246, Sacramento, CA 94244-2460
Contractor Name: City of Wildomar
Contract No: 3CA05808
- 2 -
EXHIBIT A
COOPERATIVE FIRE PROGRAMS
AGREEMENT FOR PROTECTION OF WILDLANDS WITHIN LOCAL AGENCY RESPONSIBILITY AREA
1. The project representatives during the term of this Agreement will be:
CAL FIRE Unit Chief: Riverside Unit Local Agency: City of Wildomar Name: Bill Weiser Name: Dan York
Phone: 951-940-6900 Phone: 951-677-7751
Fax: 951-940-6910 Fax:
All required correspondence shall be sent through U.S. Postal Service by certified mail and directed to:
CAL FIRE Unit Chief: Bill Weiser Local Agency: City of Wildomar Section/Unit: Riverside Unit Section/Unit: City Manager Attention: Scott Lane Attention: Dan York
Address: 210 W. San Jacinto Av.
Perris, CA 92570
Address: 23873 Clinton Keith Rd.
#201
Wildomar, CA 92595
Phone: 951-940-6900 Phone: 951-677-7751
Fax: 951-940-6910 Fax:
Send an additional copy of all correspondence to:
CAL FIRE
Cooperative Fire Services
P.O. Box 944246
Sacramento, CA 94244-2460
2. AUTHORIZATION
This Agreement is entered into this 1st day of July, 2022, by and between the State of California, hereinafter called STATE and City of Wildomar, County of Riverside, State of California, hereinafter called Local Agency through its duly authorized officers. As used herein, Director shall mean Director of the California Department of Forestry and Fire Protection (CAL FIRE). Where the standard clauses for example in Exhibit C, use the word “Contractor” that word shall mean LOCAL AGENCY as LOCAL AGENCY is used in this Agreement.
Section 4142 of the Public Resources Code provides that the Director may enter into cooperative Agreements with local jurisdictions for the purpose of providing wildland fire protection.
3. SCOPE OF WORK
LOCAL AGENCY has the responsibility for protection of life, property, and wildland areas comprising 666 acres of land as indicated on the map included under Exhibit E and desires to contract with the STATE to provide wildland fire protection to said area.
Contractor Name: City of Wildomar
Contract No: 3CA05808
- 3 -
STATE has the ability to provide wildland fire protection for said area, of the type and degree, which it now provides on adjacent State Responsibility Areas.
4. SERVICES BY STATE
A. STATE shall provide wildland fire protection for the areas defined in the above section.
B. For those areas, which are adjacent to State Responsibility Area, STATE will provide wildland fire protection at the same level of service it now provides on adjacent State Responsibility Area.
C. For those areas (islands), which are not adjacent to State Responsibility Area, the wildland fire protection provided by the STATE will be limited to those resources identified in the preplanned wildland response for the respective area. Any resources beyond those specified in the preplanned wildland response are assistance by hire and the financial responsibility of the LOCAL AGENCY.
5. ADMINISTRATION
A. LOCAL AGENCY agrees that STATE may dispatch fire protection resources available under this Agreement to other areas of the state when needed at the sole discretion of STATE.
B. STATE response will be subject to availability of resources.
C. Incident Management within the contract area shall conform to current Incident Command System criteria for Unified Command.
D. STATE and LOCAL AGENCY shall, through established dispatch procedures, immediately notify each other of any fire incident within the contract area.
6. MUTUAL AID
LOCAL AGENCY shall provide mutual aid response into the contract area for wildfires. Structural fire protection remains the jurisdictional and financial responsibility of LOCAL AGENCY.
7. ENTIRE AGREEMENT
This Agreement contains the whole Agreement between the parties. It cancels and supersedes any previous Agreement for the same or similar services.
Contractor Name: City of Wildomar
Contract No: 3CA05808
- 4 -
EXHIBIT B
BUDGET DETAIL, INVOICING, PAYMENT AND RECONCILIATION
1. Invoicing and Payment:
A. LOCAL AGENCY shall pay STATE for providing said protection at the rate of 30.82 per acre, plus an 12.01% administrative charge for a total of $22,991.31 upon presentation of an invoice by STATE. The rate per acre and administrative charge will be calculated by STATE prior to January 1, of each year and annually thereafter, for the succeeding fiscal year subject to approval by LOCAL AGENCY. This Agreement shall be amended each fiscal year to reflect new rates.
B. STATE shall provide thirty (30) day written notice to LOCAL AGENCY of the cost per acre and the administrative charge to be assessed for each subsequent fiscal year during the term of this Agreement; LOCAL AGENCY shall have thirty (30) days to approve said rate; if written approval is not received by STATE within said period, STATE’s obligations hereunder shall terminate; LOCAL AGENCY shall be liable for all amounts due up to and including the date of such termination.
C. To minimize the need for reconciliation payment is expected in full after the LOCAL AGENCY receives the STATE invoice. Payments made by the LOCAL AGENCY will cover the protection rate per acre and the administrative charge for the protection services rendered by STATE and including any other costs as provided herein, giving credit for all payments made by LOCAL AGENCY and claiming the balance due to STATE, if any, or refunding to LOCAL AGENCY the amount of any overpayment.
2. Budget Contingency Clause
A. If the LOCAL AGENCY’s governing authority does not appropriate sufficient funds for the current year or any subsequent years covered under this Agreement, which results in an inability to pay the STATE for the services specified in this Agreement, the LOCAL AGENCY shall promptly notify the STATE and this Agreement will terminate pursuant to the notice periods required herein.
B. If funding for any fiscal year is reduced or deleted by the LOCAL AGENCY for purposes of this program, the LOCAL AGENCY shall promptly notify the STATE, and the STATE shall have the option to either cancel this Agreement with no liability occurring to the STATE, or offer an agreement amendment to LOCAL AGENCY to reflect the reduced amount, pursuant to the notice terms herein
C. If the STATE Budget Act does not appropriate sufficient funds to provide the services for the current year or any subsequent years covered under this Agreement, which results in an inability to provide the services specified in this Agreement to the LOCAL AGENCY, the STATE shall promptly notify the LOCAL AGENCY, and this Agreement will terminate pursuant to the notice periods required herein.
Contractor Name: City of Wildomar
Contract No: 3CA05808
- 5 -
D. If funding for any fiscal year is reduced or deleted by the STATE Budget Act for purposes of this program, the STATE shall promptly notify the LOCAL AGENCY, and the LOCAL AGENCY shall have the option to either cancel this Agreement with no liability occurring to the LOCAL AGENCY, or offer an agreement amendment to LOCAL AGENCY to reflect the reduced services, pursuant to the notice terms herein.
E. Notwithstanding the foregoing provisions in paragraphs A and B above, the LOCAL AGENCY shall remain responsible for payment for all services actually rendered by the STATE under this Agreement regardless of LOCAL AGENCY funding being reduced, deleted or not otherwise appropriated for this program. The LOCAL AGENCY shall promptly notify the STATE in writing of any budgetary changes that would impact this Agreement.
F. LOCAL AGENCY and STATE agree that this Budget Contingency Clause shall not relieve or excuse either party from its obligation(s) to provide timely notice as may be required elsewhere in this Agreement.
Contractor Name: City of Wildomar
Contract No: 3CA05808
- 6 -
EXHIBIT D
SPECIAL TERMS AND CONDITIONS
1. Cancellation
Failure of either party to meet any of the terms and conditions of this Agreement, including non- payment of monies due hereunder, shall be cause for the termination of this Agreement; such termination shall become effective upon written receipt of 30 day notice of cancellation.
2. Audit
If the Agreement is over $10,000, the parties shall, in accordance with Government Code Section 10532, be subject to examination and audit of the State Auditor General for a period of three (3) years after final payment under the Agreement. Examination and audit shall be confined to those matters connected with performance of the Agreement including, but not limited to, cost of administering the Agreement The Contractor warrants by execution of this Agreement, that no person or selling agency has been employed or retained to solicit or secure this Agreement upon Agreement or understanding.
3. Operating Plan
Prior to April 1 of each year, STATE and LOCAL AGENCY shall establish a joint Operating Plan for the contract area, which shall be attached after Exhibit E. If LOCAL AGENCY received its structural fire protection from another local agency, the local agency providing the structural fire protection must be party to the Operating Plan.
4. Extension of Agreement
Unless there is written notice by LOCAL AGENCY to terminate this Agreement STATE shall extend this Agreement for a single one-year period from the original termination date. The cost of services provided by STATE during the extended period shall be based upon the rates published for the fiscal year in which the extended period falls had a new Agreement been entered into.
5. Modification
This Agreement may be amended at any time by written mutual consent of the parties hereto.
6. Indemnification
Each party, to the extent permitted by law, agrees to indemnify and hold harmless the other party, its officers, agents, and employees from any and all claims and losses accruing or resulting to any person, firm or corporation who may be injured or damaged by the indemnifying party.
Contractor Name: City of Wildomar
Contract No: 3CA05808
- 7 -
EXHIBIT E
ADDITIONAL PROVISIONS
Attachments
Budget Plan
Topographic Map
Operating Plan
Annual Report
City of Wildomar
3CA05808
Page #: 8
39010
AND THE CITY/TOWN OF A LOCAL AGENCY
Number of Acres 666
General Fund Reimbursement 12.97$ 8,638.02 $
Unit Budget 17.85 $ 11,888.10 $
Sub-Total 20,526.12 $
Admin Rate 12.01% 2,465.19 $
Total Protection Cost 22,991.31 $
FOR THE 2022/2023 FISCAL YEAR
LOCAL RESPONSIBILITY AREA (LRA) WILDLAND PROTECTION REIMBURSEMENT AGREEMENT Program Cost Account (PCA #)
Contract Name:
Contract #:
Comments Section:
AGREEMENT COST CALCULATIONS:
THIS IS THE BUDGET PLAN FOR THE LOCAL RESPONSIBILITY AREA (LRA)
WILDLAND FIRE PROTECTION REIMBURSEMENT AGREEMENT BETWEEN THE
STATE OF CALIFORNIA, DEPARTMENT OF FORESTRY & FIRE PROTECTION (CAL FIRE) Wildomar
808 23 Page 9
Contract Name City of Wildomar
Contract Number 3CA05808
P a g e | 10
__________________________________________________________________________________
Wildland Operating Plan
Between
The City of Wildomar
and
CAL FIRE/Riverside Unit.
Contract Name City of Wildomar
Contract Number 3CA05808
P a g e | 11
OPERATING PLAN
Table of Contents
Page
1. Overview…………………………………………………………………… 12
2. Authority…………………………………………………………………… 12
3. Purpose……………………………………………………………………... 12
4. Definitions & Restrictions………………………………………………….. 12
5. Procedures………………………………………………………………….. 12-14
6. Administration……………………………………………………………… 14
7. Fire Prevention……………………………………………………………… 14-16
8. Approval…………………………………………………………………….. 17
APPENDIX
Preplanned Initial Attack Response – Riverside Ranger Unit……………… E-1
Preplanned Initial Attack Response – Wildomar City…….. E-1
Contract Name City of Wildomar
Contract Number 3CA05808
P a g e | 12
OPERATING PLAN
1. OVERVIEW
This Operating Plan, hereinafter referred to as PLAN, is between the California Department of Forestry & Fire Protection, Riverside Unit, hereinafter referred to as CAL FIRE and the City of Wildomar, hereinafter referred to as CITY. It has been developed to specifically address the Agreement for Protection of Wildlands within a Local Agency, hereinafter referred to as AGREEMENT, between CAL FIRE and CITY for wildland fire protection within the city limits.
2. AUTHORITY
The PLAN is required of both CAL FIRE and CITY as part of the AGREEMENT dated July 1, 2022.
3. PURPOSE
This PLAN will provide the Unit Chief of CAL FIRE and the CITY a means for executing the AGREEMENT and is hereby attached as Exhibit E with appendices E-1 to that AGREEMENT.
4. DEFINITIONS AND RESTRICTIONS
See AGREEMENT for definitions and descriptions of general terms. This PLAN does not allow either agency to operate outside the limitations in the AGREEMENT.
5. PROCEDURES
A. Fire Reporting/Reports-When CITY receives a report of a wildfire within the area of the AGREEMENT, it shall promptly notify the Riverside Unit Emergency Command Center (ECC). Each agency will process their appropriate reports and make the information available, upon request of the other agency, in no more than 60 days.
B. Incident Management-The Incident Command System (ICS) will be used to manage wildfires within the area of the AGREEMENT. Unified Command will be implemented with a CAL FIRE representative and a CITY representative.
Contract Name City of Wildomar
Contract Number 3CA05808
P a g e | 13
C. Fires within the area of the AGREEMENT-Each agency will maintain a preplanned initial attack response (PIAR) for fires within the area of the AGREEMENT. See Appendices E-1. Immediate cooperation between agency dispatch centers will occur to ensure prompt response of appropriate resources into the area of the fire. CAL FIRE resources will be ordered according to the terms of the AGREEMENT through the ECC. Any augmentation of the preplanned response, with CAL FIRE resources, shall be authorized by a CAL FIRE Incident Commander or Agency Representative.
Augmentation of the preplanned response may require a post incident audit. The audit will seek to demonstrate that adjacent CAL FIRE Direct Protection Areas (DPA’s) were threatened, or that the augmentation was justified on a cost efficiency basis. Local government and private resources will be ordered through the CITY dispatch center (DISPATCH) to ensure proper utilization of the Master Mutual Aid Agreement.
D. Mutual Aid-All initial attack resources will be considered mutual aid for the purpose of this AGREEMENT.
E. Initial Attack-Initial attack resources will always be based on the closest resources concept identified in the PIAR. See Appendices E-1.
F. Move-Up & Cover-Station coverage will be exchanged between both agencies when appropriate. To prevent long-term coverage problems to either agency, the covering agency’s engines will be replaced with the covered agency’s resources as soon as it is practical to do so.
G. Fire Information: Unified Command-
1. Both agencies will enter into a unified command structure to manage the incident by establishing a common set of incident objectives and strategies.
This will be accomplished without losing or abdicating agency authority, responsibility or accountability. A Unified Ordering Point will be identified and established.
2. Representatives of both agencies will meet as needed to discuss procedures governing and locations of potential Information Centers. Both agencies will strive to maintain a roster of certified Public Information Officers for use during emergencies.
3. The Unified Command will determine which agency will provide the Lead Information Officer. Normally, it will be the agency with the greatest commitment of resources on the incident.
H. Representatives of CAL FIRE and CITY, of the rank of Battalion Chief or higher, may order resources directly from the ECC or DISPATCH when an immediate need arises.
These resources may include engines, fire crews and bulldozers in accordance with the AGREEMENT. Resources sent in response to these requests will conform to the closet resources concept
Contract Name City of Wildomar
Contract Number 3CA05808
P a g e | 14
6. ADMINISTRATION
The CAL FIRE Unit Chief and the CITY Fire Chief, or their designees, along with representatives from the CAL FIRE ECC and CITY DISPATCH will meet annually to discuss, review, and update the following items; procedures for reporting fires, procedures to dispatch resources to fires within the area of the AGREEMENT, procedures to dispatch resources to fires along the boundaries of the area of the AGREEMENT, and exchange general or specific information which would might affect the other agency.
7. FIRE PREVENTION
.
A. POLICY
All fire prevention activities conducted on lands within the area of the AGREEMENT will be consistent with both agencies guidelines. CAL FIRE and CITY will be expected to conduct a year-round, aggressive fire prevention program using guidelines within the CAL FIRE Handbook 9000 and CITY Fire Prevention Guidelines. This will include, but is not limited to, annual analysis and planning sessions to generate an active fire prevention plan.
1. Public Information Program-This will include all types of fire prevention news releases through the available media. Other methods will include public meetings, fairs, rodeos, parades, services clubs and a regular schedule of school programs for all grades.
2. Protection/Planning Issues-Although the responsibility for enforcing fire safe ordinances pertaining to improvements in wildland areas within the city limits is the responsibility of CITY, a CAL FIRE representative will be available upon request to comment on these issues and assist in the enforcement of related ordinances.
3. Hazard Reduction Inspections
a. Home Inspection – CAL FIRE will work directly with CITY to enforce Public Resources Code (PRC) Sections 4291, 4446, 4442, 4123, or the Uniform Fire Code sections when applicable.
b. Power line Inspections – CAL FIRE will work directly with CITY inspecting power lines over 750 volts, using PRC 4292 and 4293 as a guide.
B. RESPONSIBILITY
CAL FIRE and CITY personnel will, in the performance of their duties, give full consideration to the prevention of fires and public education. Both agencies will allow staff to establish attainable fire prevention goals.
Contract Name City of Wildomar
Contract Number 3CA05808
P a g e | 15
C. EXISTING AND PROJECTED DEMAND
Fire Prevention and suppression are the primary roles for both agencies. If the demand for services increases in the future, both agencies will develop more intensive programs. Fire protection and prevention will be influenced by the following factors:
1. Increased recreational use.
2. Increased residential and commercial development.
3. Increased utilization of vacation residences.
4. Industrial activity.
D. OBJECTIVES
The primary objective of the fire prevention plan is the reduction of fire suppression expenditures and damages from human-caused fires. The secondary objective is a current and comprehensive public education program for fire safety awareness and code enforcement.
E. RECOMMENDED ACTIONS
Both agencies will actively pursue public awareness programs through the following:
1. Public Education
a. School programs, ages K-12
b. Roadside sign program
c. Timely newspaper articles concerning fire awareness
d. Attendance at various local events which lend themselves to fire prevention displays.
2. Code Enforcement
Contract Name City of Wildomar
Contract Number 3CA05808
P a g e | 16
a. Active PRC 4291 home inspection program in target areas.
b. Enforcement of the Fire Safe Ordinances as they apply to construction in watershed areas. CAL FIRE will take an advisory role with the CITY Fire Marshal within the areas of the AGREEMENT.
F. FUEL MODIFICATION
Both agencies will continue to encourage individual property owners and property owner associations to establish and maintain a healthy fuel complex through the following:
1. Prescribed burning through available programs.
2. Forest practice inspections.
3. Fuel modification using mechanized systems, fire crews, and local resources.
4. Biomass programs to control stems per acre, and remove dead and down materials.
G. BURNING PERMITS
Burning permits will be required in the city limits consistent with those guidelines established in adjacent areas. This will provide consistency in the burn hours and any controls needed for the overall program.
1. Burning Permit Issuance
The CITY has the responsibility of issuing burn permits within the city limits and the area of the AGREEMENT. Both agencies will agree to and establish burn permit guidelines by April 1 of each year. The guidelines will follow those established by CAL FIRE to ensure consistency in the burn programs in both the CITY and areas adjacent to CAL FIRE.
2. Suspension of Permit Procedures
The suspension of burning permits in the area of the AGREEMENT will be directly related to the burning permit suspension procedures outside the area of the AGREEMENT to ensure area-wide consistency. Suspensions will be based on input from CAL FIRE and CITY.
Contract Name City of Wildomar
Contract Number 3CA05808
P a g e | 17
H. MONITORING AND EVALUATION
Periodic monitoring and evaluation of the PLAN will provide the opportunity to make orderly and timely amendments and revisions of the PLAN. Monitoring will determine if the:
1. PLAN is being followed.
2. PLAN objectives are being met.
3. PLAN is achieving desired results.
8. APPROVAL:
This PLAN is approved and authorized as Exhibit E Attachment 3 of the AGREEMENT between CAL FIRE and CITY:
FOR CAL FIRE: FOR CITY:
California Department of Forestry City of Wildomar,
& Fire Protection
Riverside Unit Address: 23873 Clinton Keith Rd,
210 W. San Jacinto Ave Suite #201, Wildomar, CA 92595 Perris, CA 92570
_________________________ __________________________
Bill Weiser, Unit Chief Dan York, City Manager
Contract Name: City of Wildomar
Contract Number: 3CA05808
Page No: 18
STANDARD RESPONSE PLAN FOR VEGETATION FIRES
CALFIRE RRU AND CITY OF WILDOMAR E-1
CALFIRE WPA VEGETATION
RESPONSE
BC E AA AT COP DOZ CREW WT
LOW 1 3
MED 2 5% 1 2 1 2 2 1
HIGH 2 10% 1 2 1 2 4 1
CITY OF WILDOMAR
VEGETATION RESPONSE
LOW 1 3
MED 1 3
HIGH 1 3
% ~ MUST include 3 type 3 engines on a MED and 4 type 3 engines on a HIG CITY OF WILDOMAR – CITY COUNCIL
Agenda Item #1.12
CONSENT CALENDAR
Meeting Date: June 8, 2022
______________________________________________________________________
TO: Mayor and City Council Members
FROM: Robert Howell, Administrative Services Director
SUBJECT: COVID-19 Prevention Program Update
STAFF REPORT
RECOMMENDATION:
Staff recommends that the City Council approve the updates to the COVID-19 Prevention Program.
DISCUSSION:
On May 13, 2020, the City Council adopted Resolution 2020 -30, ratifying the Administrative Policy titled (COVID-19) Coronavirus Guidance Policy and related forms.
Since that time t he Council has approved subsequent updates, including the adoption, and updating of the COVID -19 Prevention Program (Program) based on guidance from CalOSHA and our Risk Insurance Agency, the California Intergovernmental Risk Authority (CIRA – formally PARSAC).
At its April 21
st meeting, CalOSHA approved what is expected to be their final updat e to its COVID-19 Prevention Emergency Temporary Standards before a permanent standard is voted on in December. The latest update went into effect on May 7 th. Based on those updates CIRA updated their COVID-19 Prevention Program template. Staff has reviewed the updated Program with the City Attorney and present it to the City Council for adoption.
The updated Program includes the following changes:
• Alignment of quarantine and return to work requirements with CDPH for COVID cases and close contacts
• COVID testing allows for self-administered and self-read if independently verifiable, such as a time-stamped photo
• Deletion of cleaning protocols and requirements
• Additional language in the “Close Contact” definition • Deletion of “fully vaccinated” definition.
o The CDPH definition is referenced instead
• Change of “High Risk Exposure” period to “Infectious” period with same definition • Addition of “Returned Case” definition
FISCAL IMPACT
There is no fiscal impact with the proposed program update.
Submitted by: Approved by:
Robert Howell Dan York
Administrative Services Director City Manager
ATTACHMENTS:
COVID-19 Prevention Program
COVID-19
Prevention Program
Revised 05/10/2022
PURPOSE:
The purpose of the City’s COVID-19 Prevention Program (“CPP”) is control exposures to the SARS-CoV-2 virus that may occur at City worksites.
AUTHORITY AND RESPONSIBILITY
This CPP applies to all employees except for employees who do not have contact with other persons, employees who are teleworking, or who are covered under the City’s Aerosol Transmissible Disease (ATD) program.
The City Manager has overall authority and responsibility for implementing the provisions of this CPP. In addition, all managers and supervisors are responsible for implementing and maintaining the CPP in their assigned work areas and for ensuring employees receive answers to questions about the program in a language they understand.
All employees are responsible for using safe work practices, following all directives, policies and procedures, and assisting in maintaining a safe work environment.
DEFINITIONS:
For the purposes of the CPP, the following definitions shall apply:
“Close Contact” Being within six feet of a COVID-19 case for a cumulative total of 15 minutes or greater in any 24-hour period within or overlapping with the infectious period defined by this section, regardless of the use of face coverings, unless close contact is defined by regulation or order of the CDPH. If so, the CDPH definition shall apply.
Exception: Employees have not had a close contact if they wore a respirator required by employer and used in compliance with section 5144, whenever they were within six feet of the COVID-19 case during the infectious period. “COVID-19” means coronavirus disease, an infectious disease caused by the severe acute respiratory syndrome coronavirus 2 (SARS-CoV-2). “COVID-19 case” A person who: (1) Has a positive COVID-19 test; or 2) Has a positive COVID-19 diagnosis from a licensed health care provider; or (3) Is subject to COVID-19-related order to isolate issued by a local or state health official; or (4) Has died due to COVID-19, in determination of a local health department or per inclusion in the COVID-19 statistics of a county. “COVID-19 hazard” means potentially infectious material that may contain SARS-CoV-2, the virus that causes COVID-19. Potentially infectious materials include airborne droplets, small particle aerosols, and airborne droplet nuclei,
which most commonly result from a person or persons exhaling, talking or vocalizing, coughing, or sneezing, or from procedures performed on persons which may aerosolize saliva or respiratory tract fluids. “COVID-19 symptoms” means one of the following: (1) fever of 100.4 degrees Fahrenheit or higher or chills; (2) cough; (3) shortness of breath or difficulty breathing; (4) fatigue; (5) muscle or body aches; (6) headache; (7) new loss of taste or smell; (8) sore throat; (9) congestion or runny nose; (10) nausea or vomiting; or (11) diarrhea, unless a licensed health care professional determines the person’s symptoms were caused by a known condition other than COVID-19. “COVID-19 test” means a viral test for SARS-CoV-2 that is: (1) Approved by the United States Food and Drug Administration (FDA) or has an Emergency Use Authorization from the FDA to diagnose current infection with the SARS-CoV-2 virus; and (2) Administered in accordance with the FDA approval or the FDA Emergency Use Authorization as applicable. To meet the return-to-work criteria set forth in subsection (c)(10), a COVID-19 test may be self-administered and self-read only if another means of independent verification of the results can be provided (e.g., a time-stamped photograph of the results. “Exposed Group” All employees at a work location, working area, or a common area at work, where an employee was present at any time during the infectious period. A common area at work includes bathrooms, walkways, hallways, aisles, break or eating areas, and waiting areas. The following exceptions apply; A) For the purposed of determining the exposed group, a place where persons momentarily pass through while everyone is wearing face coverings, without congregating, is not a work location, working area, or a common area at work.
B) If the COVID-19 case was part of a distinct group of employees who are not present at the workplace at the same time as other employees, for instance a work crew or shift that does not overlap with another work crew or shift, only employees within that distinct group are part of the exposed group.
C) If the COVID-19 case visited a work location, working area, or a common area at work for less than 15 minutes during the infectious period, and all persons were wearing face coverings at the time the COVID-19 case was present, other people at the work location, working area, or common area are not part of the exposed group.
NOTE: An exposed group may include the employees of more than one employer.
“Face covering” A surgical mask, a medical procedure mask, a respirator worn voluntarily, or a tightly woven fabric or non-woven material of at least two layers that completely covers the nose and mouth and is secured to the head with ties, ear loops, or elastic bands that go behind the head. If gaiters are worn, they shall have two layers of fabric or be folded to make two layers. A face covering is a solid piece of material without slits, visible holes, or punctures, and must fit snugly over the nose, mouth, and chin with no large gaps on the outside of the
face. A face covering does not include a scarf, ski mask, balaclava, bandana, turtleneck, collar, or single layer of fabric. This definition includes clear face coverings or cloth face coverings with a clear plastic panel that otherwise meet this definition, and which may be used to facilitate communication with people who are deaf or hard-of-hearing or others who need to see a speaker’s mouth or facial expressions to understand speech or sign language respectively. “Infectious period” means the following time period, unless otherwise defined by CDPH regulations or order, in which case the CDPH definition shall apply:
(1) For COVID-19 cases who develop COVID-19 symptoms: from 2 days before they first develop symptoms until all of the following are true; it has been 10 days since symptoms first appeared, 24 hours have passed with no fever, without the use of fever-reducing medications, and symptoms have improved. (2) For COVID-19 cases who never develop COVID-19 symptoms: from 2 days before until 10 days after the specimen for their first positive test for COVID-19 was collected.
“Respirator” A respiratory protection device approved by the National Institute for Occupational Safety and Health (NIOSH) to protect the wearer from particulate matters, such as an N95 filtering facepiece respirator. “Returned case” A COVID-19 case who returned to work pursuant to subsection (c)(10) and did not develop any COVID-19 symptoms after returning.
A person shall only be considered a returned case for 90 days after the initial onset of COVID-19 symptoms or, if the person never developed COVID-19 symptoms, for 90 days after the first positive test. If a period of other than 90 days is required by a CDPH regulation or order, that period shall apply. “Worksite” For the limited purposes of sections 3205 through 3205.4 only, means the building, store, facility, agricultural field, or other location where a COVID-19 case was present during the infectious period. It does not apply to buildings, floors, or other locations of the employer that a COVID-19 case did not enter, locations where the worker worked by themselves without exposure to other employees, or to a worker's personal residence or alternative work location chosen by the worker when working remotely.
IDENTIFICATION AND EVALUATION OF COVID-19 HAZARDS
The City will implement the following at our worksites:
• Conduct worksite-specific evaluations using the Appendix A: Identification of COVID-19 Hazards form or similar form.
• Evaluate employees’ potential worksite exposures to all persons at, or who may enter, our worksite.
• Review applicable orders and general and industry-specific guidance from the State of California, Cal/OSHA, and the local health department related to COVID-19 hazards and prevention.
• Evaluate existing COVID-19 prevention controls at our worksites and the need for different or additional controls.
• Conduct periodic inspections to identify unhealthy conditions, work practices, and work procedures related to COVID-19 and to ensure compliance with our COVID-19 policies and procedures.
Screening Employees for COVID-19 Symptoms
The City possesses authority to require employees to be screened for COVID-19 symptoms prior to entering a worksite. Each worksite will either require employees to self-screen according to CDPH guidelines or will direct screen employees when they come to work by taking employee temperatures and asking about potential symptoms prior to entering a worksites. When direct screening is used indoors, face coverings will be worn by both the screener and unvaccinated employees using a non-contact thermometer used.
Should an employee present COVID-19 symptoms during an administered screening or a self-screen, the City will instruct the employee to remain at or return to their home or place of residence and not report to work until such time as the employee satisfies the minimum criteria to return to work. The City will advise employees of any leaves to which they may be entitled during this self-quarantine period. Further, the City has adopted policies and procedures that ensure the confidentiality of employees and comply with the CMIA and will not disclose to other employees the fact that the employees presented COVID-19 symptoms.
Ventilation and Filtration Efficiency
For indoor locations, we will evaluate how to maximize ventilation with outdoor air to the highest level of filtration efficiency compatible with the existing ventilation system and whether the use of portable or mounted high efficiency particulate air (HEPA) filtration units, or other air cleaning systems, would reduce the risk of COVID-19 transmission.
We will review applicable orders and guidance from the State of California and the local health department related to COVID-19 hazards and prevention. These orders and guidance are both information of general application, including Interim Guidance for Ventilation, Filtration, and Air Quality in Indoor Environments by CDPH and information specific to our industry, location, and operations.
CORRECTION OF COVID-19 HAZARDS
The City will implement effective policies and/or procedures for correcting unsafe or unhealthy conditions, work practices, policies and procedures in a timely manner based on the severity of the hazard.
This includes, but is not limited to, implementing controls and/or policies and procedures in response to the evaluations conducted related to the identification and evaluation of COVID-19 hazards and investigating and responding to COVID-19 cases at City worksites.
CONTROL OF COVID-19 HAZARDS
Face Coverings
The City shall provide face coverings to all employees upon request and ensure they are worn by employees when required by orders from CDPH. We will ensure required face coverings are clean and undamaged, and they are worn over the nose and mouth.
When employees are required to wear face coverings, the following exceptions apply:
A. When an employee is alone in a room or vehicle.
B. While eating or drinking at the workplace, provided employees are at least six feet apart and outside air supply to the area, if indoors, has been maximized to the extent feasible.
C. Employees wearing respirators required by the employer and used in compliance with CCR Title 8 section 5144.
D. Employees who cannot wear face coverings due to a medical or mental health condition or disability or who are hearing-impaired or communicating with a hearing-impaired person. Alternatives will be considered on a case-by-case basis.
E. Specific tasks that cannot feasibly be performed with a face covering. This exception is limited to the time period in which such tasks are actually being performed.
Any employee not wearing a face covering, pursuant to the exceptions listed in items (d) and (e) above, and not wearing a non-restrictive alternative when allowed by Section 3205 (c)(6)(E) shall be tested at least weekly for COVID-19 during employee paid time and at no cost to the employee.
Hand sanitizing
In order to implement effective hand sanitizing procedures, the City will • Evaluate handwashing facilities.
• Determine the need for additional facilities.
• Encourage and allow time for employee handwashing.
• Provide employees with an effective hand sanitizer, and prohibit hand sanitizers that contain methanol (i.e. methyl alcohol). • Encourage employees to wash their hands for at least 20 seconds
Personal protective equipment (PPE)
The City will evaluate the need for PPE (such as gloves, goggles, and face shields) as required by CCR Title 8, section 3380, and provide such PPE as needed.
Upon request, we will provide respirators for voluntary use, in compliance with subsection 5144 (c)(2) to all employees who are working indoors or in vehicles with more than one person. We will encourage their use and ensure employees are provided with a respirator of the correct size.
The City provides eye protection and respiratory protection in accordance with section 5144 when employees are exposed to procedures that may aerosolize potentially infectious material such as saliva or respiratory tract fluids.
Additional measures will be utilized as required by state and local health departments.
We will make COVID-19 testing available, during employee paid time, at no cost to employees with COVID-19 symptoms.
INVESTIGATING AND RESPONDING TO COVID-19 CASES
In the event that employees test positive for COVID-19 or are diagnosed with COVID-19 by a health care provider, the City will instruct the employees to remain at or return to their home or place of residence and not report to a worksite until such time as the employees satisfy the minimum criteria to return to work. An investigation will be conducted to determine who may have had close contact with COVID-19 case.
All employees who had potential COVID-19 close contact in our workplace will be:
• Informed of their possible exposure to COVID -19 in the workplace while maintaining confidentiality
• Offered COVID -19 testing through their health provider or if not covered by insurance offered testing through another provider at no cost during their working hours
• Provided information on benefits as outlined in the Training and Instruction section
The City will protect the confidentiality of the COVID-19 cases and will not disclose to other employees the fact that the employees tested positive for or were diagnosed with COVID-19. The City will keep confidential all personal identifying information of COVID- 19 cases unless expressly authorized by the employees to disclose such information or as other permitted or required under the law.
Contact Tracing
The City will utilize Appendix C: Investigating COVID-19 Cases for or similar form in order to determine:
1. The date on which the employees tested positive, if asymptomatic, or the date on which the employees first presented COVID-19 symptoms, if symptomatic;
2. The COVID-19 cases recent work history, including the day and time they were last present at a City worksite; and
3. The nature and circumstances of the COVID-19 cases’ contact with other employees during the infectious period, including whether there were any COVID-19 close contacts.
If the City determines that there were any COVID-19 close contacts, the City will review and follow current CDPH guidance for quarantine and other measures to reduce transmission.
Reporting the Potential Exposure to Other Employees
The City will comply with all reporting and recording obligations as required under the law, including, but not limited to, reporting the COVID-19 case to the following individuals and institutions as required based on the individual circumstances: (1) employees who were present at a worksite when the COVID-19 case was present; and (2) subcontracted employees who were present at the worksite.
The City will provide COVID-19 testing at no cost to employees during their working hours to all employees who had potential COVID-19 close contact at a worksite. The City will provide these employees with information regarding COVID-19-related benefits to which the employees may be entitled under applicable federal, state, or local laws.
This includes any benefits available under workers’ compensation law, the federal Families First Coronavirus Response Act (FFCRA), Labor Code sections 248.1 and 248.5, Labor Code sections 3212.86 through 3212.88, local governmental requirements, the City’s own leave policies, and leave guaranteed by contract.
The City will continue to provide and will maintain these employees’ earnings, seniority, and all other employee rights and benefits, including the employees’ right to their former job status, as if the employees had not been removed from their jobs.
The City may require that these employees use employer-provided employee sick leave benefits for this purpose and consider benefit payments from public sources in determining how to maintain earnings, rights and benefits, where permitted by law and when not covered by workers’ compensation.
Investigation to Determine Whether Workplace Conditions Contributed to COVID- 19 Exposure
The City will conduct an investigation in order to determine whether any worksite conditions could have contributed to the risk of COVID-19 exposure and what could be done to reduce exposure to COVID-19 hazards.
SYSTEM FOR COMMUNICATING
The City’s goal is to ensure there is effective two-way communication with our employees, in a form they can readily understand, and that it includes the following information:
• City policy requires that employees immediately report to their manager or supervisor or to the Department of Human Resources any of the following: (1) the employee’s presentation of COVID-19 symptoms; (2) potential close contact to a person with COVID-19; (3) possible COVID-19 hazards at worksites. Any employee making such a report can do so without fear of reprisal.
• City policy provides for an accommodation process for employees who have a medical or other condition identified by the Centers for Disease Control and Prevention (“CDC”) or the employees’ health care provider as placing or potentially placing the employees at increased risk of severe COVID-19 illness. o To request an accommodation under the CCP policy, employees may make a request with their manager or supervisor or the Department of Human Resources.
• Where testing is not required, how employees can access COVID-19 testing • In the event the City is required to provide testing because of a worksite exposure or outbreak, the City will communicate the plan for providing testing and inform affected employees of the reason for the testing and the possible consequences of a positive test.
• COVID-19 testing is not required for employees for COVID-19 cases who have returned to work and have remained free of COVID-19 symptoms, for 90 days after the initial onset of COVID-19 symptoms or, for COVID-19 cases who never developed symptoms, for 90 days after their first positive test.
• Information about COVID-19 hazards employees (including other employers and individuals in contact with our workplace) may be exposed to, what is being done to control those hazards, and our COVID-19 policies and procedures.
TRAINING AND INSTRUCTION OF EMPLOYEES
The City will provide training and instruction that includes:
• COVID-19 policies and procedures to protect employees from COVID -19 hazards.
• Information regarding COVID-19-related benefits to which the employee may be entitled under applicable federal, state, or local laws. This includes any benefits available under legally mandated sick and vaccination leave, if applicable, workers’ compensation law, local governmental requirements, our leave policies, and leave guaranteed by contract, and Section 3205.
• The fact that:
o COVID-19 is an infectious disease that can be spread through the air. o COVID-19 may be transmitted when a person touches a cont aminated object and then touches their eyes, nose, or mouth.
o An infectious person may have no symptoms.
• Our policy for providing respirators, and the right of employees who are not fully vaccinated to request a respirator for voluntary use as stated in this program, without fear of retaliation and at no cost to employees. Whenever respirators are provided for voluntary use under this section or section 3205.1 through 3205.4, training will be provided on how to properly wear the respirator, and how to perform a seal check according to the manufacturer’s instructions each time a respirator is worn, and the fact that facial hair interferes with the seal.
• The fact that particles containing the virus can travel more than six feet, especially indoors, so physical distancing must be combined with other controls, including face coverings and hand hygiene, to be effective. • The importance of frequent hand washing with soap and water for at least 20 seconds and using hand sanitizer when employees do not have immediate access to a sink or hand washing facility, and that hand sanitizer does not work if the hands are soiled.
• Proper use of face coverings and the fact that face coverings are not respiratory protective equipment. COVID-19 is an airborne disease. N95s and more protective respirators protect the users from airborne disease while face coverings are intended to primarily protect people around the user.
• COVID-19 symptoms, and the importance of obtaining a COVID-19 test and not coming to work if the employee has COVID-19 symptoms. • Information on our COVID-19 policy, how to access COVID-19 testing and vaccination; and the fact that vaccination is effective at preventing COVID-19, protecting against both transmission and serious illness or death.
• The conditions under which face coverings must be worn at the workplace and that face coverings are additionally recommended outdoors for people who are not fully vaccinated if six feet of distance cannot be maintained. Employees can request face coverings from the employer at no cost to the employee and can wear them at work, regardless of vaccination status, without fear of retaliation.
REPORTING, RECORDKEEPING, AND ACCESS
It is the City’s policy to:
• Report information about COVID-19 cases at a City worksite to the local health department whenever required by law, and provide any related information requested by the local health department.
• Maintain records of the steps taken to implement our written COVID-19 Prevention Program in accordance with CCR Title 8 section 3203(b). • Make our written COVID-19 Prevention Program available at the worksite to employees, authorized employee representatives, and to representatives of Cal/OSHA immediately upon request.
• Use the Appendix C: Investigating COVID-19 Cases form to keep a record of and track all COVID-19 cases. The information will be made available to employees, authorized employee representatives, or as otherwise required by law, with personal identifying information removed.
EXCLUSION OF COVID-19 CASES
Where we have a COVID-19 case in our workplace and employees who had a close contact, we will limit transmission by following CDPH guidance for persons who had close contacts and ensuring COVID-19 cases are excluded from the workplace until our return-to-work requirements are met.
Additionally, we will continue and maintain an employee’s earnings, seniority, and all other employee rights and benefits whenever we’ve demonstrated that the COVID-19 exposure is work related.
RETURN-TO-WORK CRITERIA
The City will ensure that COVID-19 cases are excluded from the worksite until the individual satisfies the minimum return to work criteria as noted below or as issued by the CDPH pursuant to the Governor’s executive order, whichever is shorter.
• COVID-19 cases, regardless of vaccination status or previous infection, who do not develop COVID-19 symptoms or whose COVID-19 symptoms are resolving, shall not return to work until:
o At least 24 hours have passed since a fever of 100.4 or higher has resolved without the use of fever-reducing medications; o At least five days have passed from the date that COVID-19 symptoms began or, if the person does not develop COVID-19 symptoms, from the date of first positive COVID-19 test;
o A negative COVID-19 test from a specimen collected on the fifth day or
later is obtained; or, if unable to test or the employer chooses not to require a test, 10 days have passed from the date that COVID-19 symptoms began or, if the person does not develop COVID-19 symptoms, from the date of first positive COVID-19 test.
• Close contacts, the City will review current CDPH guidance regarding quarantine periods and other measures to reduce transmission.
Regardless of vaccination status, previous infection, or lack of COVID-19 symptoms, a COVID-19 case shall wear a face covering in the workplace until 10 days have passed since the date that COVID-19 symptoms began or, if the person did not have COVID19 symptoms, from the date of their first positive COVID-19 test.
If an order to isolate or quarantine an employee is issued by a local or state health official, the employee will not return to work until the period of isolation or quarantine is completed or the order is lifted. If no period was specified, then the period will be 10 days from the time the order to isolate was effective.
Provision of Information Concerning Benefits to Excluded Employees At the time of exclusion, the City will provide the excluded employees the information on benefits to which the employees may be entitled under applicable federal, state, or local laws.
This includes any benefits available under workers’ compensation law, the FFCRA, Labor Code sections 248.1 and 248.5, Labor Code sections 3212.86 through 3212.88, the City’s own leave policies, and leave guaranteed by contract.
Allowance by Cal/OSHA for an Employee to Return to Work If there are no violations of state or local health officer orders for isolation or quarantine, Cal/OSHA may, upon request, allow employees to return to a worksite on the basis that the removal of employees would create undue risk to a community’s health and safety.
In such cases, the City will develop, implement, and maintain effective control measures to prevent transmission in the workplace including providing isolation for the employees at the worksite and, if isolation is not possible, the use of respiratory protection in the workplace.
MULTIPLE COVID-19 INFECTIONS AND COVID-19 OUTBREAKS
If there are three or more COVID-19 cases within a 14-day period or a worksite is identified by the local health department as the location of an outbreak, this section of CPP will stay in effect until there are no new COVID-19 cases detected at that worksite for a 14-day period.
COVID-19 testing
We will make COVID-19 testing available at no cost to all employees within the exposed group except for employees who were not present during the period of an outbreak identified by a local health department or the relevant 14-day period, or for COVID-19 cases who did not develop symptoms after returning to work, no testing is required for 90 days after the initial onset of COVID-19 symptoms or, for COVID-19 cases who never developed symptoms, 90 days after the first positive test. COVID-19 testing will be provided at no cost to employees during employees’ working hours.
COVID-19 testing consists of the following:
• Testing shall be made available to all employees in the exposed group and then again one week later. Negative COVID-19 test results of employees with COVID- 19 exposure will not impact the duration of any quarantine period required by, or orders issued by, the local health department.
• After the first two COVID-19 tests, we will continue to make COVID-19 testing available once a week at no cost to all employees in the exposed group who remain at the workplace at least once per week, or more frequently if recommended by the local health department, until this section no longer applies, pursuant to more protective stringent state or local health department mandates or guidance. Any employees in the exposed group who are not wearing respirators required by this policy and used in compliance with section 5144 shall be separated from other persons by at least six feet, except where it can be demonstrated that six feet of separation is not feasible, and except for momentary exposure while persons are in movement. When it is not feasible to maintain a distance of at least six feet, individuals shall be as far apart as feasible.
All employees in the exposed group shall wear face coverings when indoors or when outdoors and less than six feet from another person.
Notice shall be given to employees in the exposed group of their right to request a respirator for voluntary use if they are not fully vaccinated.
An evaluation of the worksite will be completed to determine whether to implement physical distancing of at least six feet between persons or, where six feet of physical distancing is not feasible, the use of cleanable solid partitions of sufficient size to reduce COVID-19 transmission.
Exclusion of COVID-19 cases
The City will ensure COVID-19 cases and employees who had COVID-19 exposure are excluded from the worksite in accordance with our CPP Exclusion of COVID-19 Cases and Return to Work Criteria requirements, and local health officer orders if applicable.
COVID-19 investigation, review and hazard correction
In addition to the CPP Identification and Evaluation of COVID-19 Hazards and Correction of COVID-19 Hazards, the City will immediately perform a review of potentially relevant COVID-19 policies, procedures, and controls and implement changes as needed to prevent further spread of COVID-19.
The investigation and review will be documented and include:
• Investigation of new or unabated COVID-19 hazards including:
○ Our leave policies and practices and whether employees are discouraged from remaining home when sick.
○ Our COVID-19 testing policies.
○ Insufficient outdoor air.
○ Insufficient air filtration.
○ Lack of physical distancing.
• Updating the review:
○ Every thirty days that the outbreak continues.
○ In response to new information or to new or previously unrecognized COVID-19 hazards.
○ When otherwise necessary.
• Implementing changes to reduce the transmission of COVID-19 based on the investigation and review. We will consider:
○ Moving indoor tasks outdoors or having them performed remotely. ○ Increasing outdoor air supply when work is done indoors. ○ Improving air filtration.
○ Increasing physical distancing as much as possible.
○ Respiratory protection.
In buildings or structures with mechanical ventilation, we will filter recirculated air with minimum efficiency reporting value (MERV) 13 or higher efficiency filters if compatible with the ventilation system. If MERV -13 or higher filters are not compatible with the ventilation system, we will use filters with the highest compatible filtering efficiency. We will also evaluate whether portable mounted high efficiency particulate air (HEPA) filtration units or other air cleaning systems would reduce the risk of transmission and, if so, will implement their use to the degree feasible.
MAJOR COVID-19 OUTBREAKS
If there are 20 or more COVID-19 cases within a 30-day period, this section of CPP will stay in effect until there are no new COVID-19 cases detected at that worksite for a 14-day period.
COVID-19 testing
In addition to outbreak testing requirements, testing will be required of all employees in the exposed group, regardless of vaccination status twice a week, or more frequently if recommended by the local health department. COVID-19 testing will be provided at no cost to employees during employees’ working hours. Employees in the exposed group shall be tested or shall be excluded and follow the return-to-work requirements of subsection 3205(c)(10) starting from the date that the outbreak begins The City will provide a respirator for voluntary use in compliance with subsection 5144 (c)(2) to employees in the exposed groups and will determine the need for a respiratory protection program or changes to an existing respiratory protection program under section 5144 to address COVID-19 hazards.
Any employees in the exposed group who are not wearing respirators required by this policy and used in compliance with section 5144 shall be separated from other persons by at least six feet, except where it can be demonstrated that six feet of separation is not feasible, and except momentary exposure while persons are in movement. Methods of physical distancing include telework or other remote work arrangements; reducing the number of persons in an area at one time, including visitors; staggered arrival, departure, work, and break times; and adjusted work processes or procedures, such as reducing production speed, to allow greater distance between employees. When it is not feasible to maintain a distance of at least six feet, individuals shall be as far apart as feasible.
The City will evaluate whether to halt some or all operations at the workplace until COVID-19 hazards have been corrected.
Exclusion of COVID-19 cases
The City will ensure COVID-19 cases and employees with COVID-19 exposure are excluded from the worksite in accordance with our CPP Exclusion of COVID-19 Cases and Return to Work Criteria, and any relevant local health department orders.
Investigation of workplace COVID-19 illnesses
The City will comply with the requirements of the CPP Investigating and Responding to COVID-19 Cases.
Appendix A
Current CDPH Quarantine Guidance as of 5/11/22
For employees who had a close contact, employers must review CPDH guidance and implement quarantine and other measures to prevent COVID-19 transmission in the workplace.
Please refer to table 2 and table 3 below for CDPH quarantine guidance after close contact.
Where the tables refer to action to be taken on a specified day (e.g., “day 5” or “day 10”), day 1 is the first day following the onset of symptoms or, if no symptoms develop, the day following the first positive test.
Table 1: Exclusion Requirements for Employees Who Test Positive for COVID-19 Requirements apply
to all employees, regardless of
vaccination status, previous
infection, or lack of symptoms.
• Employees who test positive for COVID-19 must be
excluded from the workplace for at least 5 days after
start of symptoms or after date of first positive test if no symptoms.
• Isolation can end and employees may return to
the workplace after day 5 if symptoms are not
present or are resolving, and a diagnostic
specimen* collected on day 5 or later tests
negative.
• If an employee’s test on day 5 (or later) is positive, isolation can end, and the employee may return to the
workplace after day 10 if they are fever-free for 24
hours without the use of fever reducing medications.
• If an employee is unable or choosing not to test,
isolation can end, and the employee may return to the
workplace after day 10 if they are fever-free for 24
hours without the use of fever reducing medications.
• If an employee has a fever, isolation must continue,
and the employee may not return to work until 24
hours after the fever resolves without the use of fever reducing medications.
• If an employee’s symptoms other than fever are not
resolving, they may not return to work until their
symptoms are resolving or until after day 10.
• Employees must wear face coverings around others
for a total of 10 days.
* Antigen test preferred.
Table 2: Employees Who Are Exposed to Someone with COVID-19 – Asymptomatic For employees who are
asymptomatic.
Applies to all employees,
regardless of vaccination status.
• Exposed employees must test within three to five
days after their last close contact. Persons infected
within the prior 90 days do not need to be tested
unless symptoms develop.
• Employees must wear face coverings around others
for a total of 10 days after exposure
• If an exposed employee develops symptoms, they
must be excluded pending the results of a test.
• If an exposed employee who develops symptoms is
unable to test or choosing not to test, they must be
excluded until 10 days after the date of symptom
onset.
• If an exposed employee tests positive for COVID-
19, they must follow the isolation requirements above
in Table 1.
• Employees are strongly encouraged to get vaccinated
and boosted.
* Antigen test preferred.
Table 3: Employees Who Are Exposed to Someone with COVID-19 - Symptomatic For employees who are
symptomatic.
Applies to all employees,
regardless of vaccination status.
• Symptomatic employees must be excluded and test
as soon as possible. Exclusion must continue until
test results are obtained.
• If the employee is unable to test or choosing not to
test, exclusion must continue for 10 days.
• If the employee tests negative and returns to work
earlier than 10 days after the close contact, the
employee must wear a face covering around others
for 10 days following the close contact.
• CDPH recommends continuing exclusion and
retesting in 1-2 days if testing negative with an
antigen test, particularly if tested during the first 1-2 days of symptoms.
• For symptomatic employees who have tested
positive within the previous 90 days, using an
antigen test is preferred.
CITY OF WILDOMAR – CITY COUNCIL
Agenda Item #1.13
CONSENT CALENDAR
Meeting Date: June 8, 2022
______________________________________________________________________
TO: Mayor and City Council Members
FROM: Emily Stadnik, Land Development Manager
PREPARED: Ninette Eva, Associate Engineer
SUBJECT: Inland Valley Medical Center Expansion – Stormwater/BMP Facilities Agreement
STAFF REPORT
RECOMMENDATION:
Staff recommends that the City Council authorize the City Manager to execute Stormwater Management/BMP Facilities Agreement with Universal Health Services of Rancho Springs, LLC.
BACKGROUND:
The Inland Valley Medical Center project is a redevelopment project to expand the existing 22.24-acre hospital sit e. The project includes an expansion of all hospital/medical services and critical ancillary support for 100 new patients. The current hospital building will be demolished to allow the construction of a new seven-story, 232,626 square foot hospital tower and renovation of existing buildings. The project also includes a new heliport and relocation of the existing LED freeway sign. An aerial image of the project site is provided in Attachment A. A conditional use permit and a plot plan are currently being processed with the City ’s planning department. The precise grading plan for this project have been approved by the City. The improvement plans will be processed for review and approval upon approval of project entitlements. The project also involves the development of a Water Quality Management Plan (WQMP) to mitigate impacts to water quality from the project site. The WQMP includes the construction of Best Management Practices (BMPs) to meet water quality requirements and has been approved alongside the precise grading plan.
A Precise Grading Agreement for this project was entered into on April 13, 2022 between the City and the Developer. The agreement identifies the Developer’s obligations to the City in performing and completing the precise grading construction and provides the City with bonds to secure the precise grading activities.
DISCUSSION:
Stormwater/BMP Agreement
The Developer is also required to enter into a Stormwater Management/BMP Facilities Agreement (BMP Agreement, Attachment B ) with the City. The Stormwater/ BMP Agreement identifies the maintenance responsibilities of the Developer to ensure that the SWPPP BMPs that are c onstructed with this development continue to be maintained in the future.
Staff is requesting that the City Council authorize the City Manager to execute the Stormwater/BMP Agreement for the Inland Valley Medical Center project.
FISCAL IMPACT:
There are no fiscal impacts to the City at this time. All costs related to this process are covered by developer deposits. In compliance with the City’s NPDES/MS4 Permit, the City will be required to perform inspections of the BMPs for the project during the lifetime of the development and also receive and/or process verifications from the landowner indicating that the BMPs are being maintained. These inspections and processing activities are not paid for by the landowner and require that the City use its own funds from the ‘General Fund – Stormwater’ account. If the landowner(s) fails to maintain any BMPs that they are required to maintain and the City expends funds to maintain the BMPs to ensure the City’s MS4/Storm Drain System is protected, the BMP Agreement obligates the landowner to pay the City for all associated costs incurred.
Submitted by: Approved by:
Emily Stadnik Daniel A. York
Land Development Manager City Manager
ATTACHMENTS:
A. Aerial Image of Inland Valley Medical Center
B. Stormwater Management/BMP Facilities Agreement
ATTACHMENT A
Aerial Image of
Inland Valley Medical Center
(highlighted in yellow)
ATTACHMENT B
Tract Map No. 31667
McVicar Culvert Cooperative Agreement
CITY OF WILDOMAR – CITY COUNCIL
Agenda Item #1.14
CONSENT CALENDAR
Meeting Date: June 8, 2022
______________________________________________________________________
TO: Mayor and City Council Members
FROM: Jason Farag, CIP Program Manager
SUBJECT: Notice of Completion – Road Maintenance and Rehabilitation Project, Slurry Seal Project (CIP 057-1, CIP 058)
STAFF REPORT
RECOMMENDATION:
Staff recommends that the City Council adopt a Resolution entitled:
RESOLUTION NO. 2022-_______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR,
CALIFORNIA, ACCEPTING THE ROAD MAINTENANCE AND
REHABILITATION PROJECT (CIP 057 -1) AND THE SLURRY SEAL PROJECT (CIP 058) AS COMPLETE, AND AUTHORIZING STAFF TO
PREPARE AND FILE THE NOTICE OF COMPLETIO N WITH THE
RIVERSIDE COUNTY RECORDER
BACKGROUND:
On August 11, 2021, the City Council awarded a construction contract to All American Asphalt, Inc. (Contractor) in the amount of $ 664,622.50 for the Road Maintenance and Rehabilitation Project (CIP 057- 1) and the Slurry Seal Project (CIP 058) . The award authorized a contingency of ten percent (25%) to cover approved contract change orders that may occur during construction as well as to add additional streets for slurry seal into the project due to favorable bid results. The projects were funded by Senate Bill 1 (Road Maintenance and Rehabilitation Account , RMRA), Measure AA, and Measure A funds budgeted in the construction and construction administration/inspection phases of the projects.
The project construction included removal and replacement of existing asphalt paving on Grand Ave. (between Jane Ct. and Clinton Keith Rd.) and on Lemon St. (between Gafford Rd. and Cherry St.), construction of an asphalt concrete sidewalk on Lemon St., and the application of polymer modified emulsified asphalt-reclaimed asphalt pavement aggregate (PME-RAP) slurry on about 63 residential streets.
DISCUSSION:
All American Asphalt, Inc. has completed all work required by the contract, and the project is ready for acceptance and filing of the Notice of Completion (NOC). If no liens or claims have been filed within 30 days of filing the NOC with the Riverside County Recorder, the City will release all retained funds and any additional remaining amount(s ) due to All American Asphalt, Inc.
The original contract price for the project was $664,622.50. Four contract change orders were required during construction to add additional slurry seal streets, adjust project quantities, and make necessary adjustments based on encountered field conditions. The Contractor completed the construction in a satisfactory manner and related contract document requirements were also executed in a satisfactory manner. The total contract amount at the time of construction completion was $767,438.23.
As with typical Public Works Contracts, the Contractor’s work includes a one- year warranty. For the slurry seal portion of this project, the Contractor has agreed to provide the City with an extended two-year warranty.
FISCAL IMPACTS:
Project expenditures for Construction and Construction Administration/Inspection were funded by RMRA funds (Fund 500), Measure AA funds (Fund 120), and Measure A funds (Fund 201). Expenditures related to the Design/PS&E/Administration phase were funded by Measure A.
Table 1 below is a summary of the project budget, with estimated actual expenditures. As shown, Construction Admin/Inspection expenditures exceeded budgeted expenditures due to the addition of specialized material testing for slurry seal and additional project administration, field coordination, and inspection. Overall, Construction Admin/Inspection costs are approximately 11% of the total project cost. Material testing costs are being paid from remaining project RMRA funds. To preserve the rest of the remaining RMRA funds for use in the next road rehab project, staff is recommending a budget adjustment to allocate an additional $10,000 in Measure A funds to the project to cover the rest of the project Construction Admin/Inspection costs.
Table 1 - Estimated Current Project Budget
Project Phase/Task Budget Est.
Expenditures
Budget
Remaining
Construction (Meas. AA, RMRA) $ 830,779 $ 767,438.23 $ 63,340.77 Construction Admin $ 50,000 $ 83,416.00 $ (33,416.00) Admin/Inspection $50,000 $60,000 $(10,000)
Material Testing - $23,416 $(23,416)
Total $ 880,779 $ 850,854.23 $ 29,924.77
Submitted by: Approved by:
Jason Farag Dan York
CIP Program Manager City Manager
ATTACHMENTS:
Resolution
A. Notice of Completion
RESOLUTION NO. 2022 -_______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR,
CALIFORNIA, ACCEPTING THE ROAD MAINTENANCE AND
REHABILITATION PROJECT (CIP 057 -1) AND THE SLURRY SEAL PROJECT (CIP 058) AS COMPLETE, AND AUTHORIZING STAFF TO
PREPARE AND FILE THE NOTICE OF COMPLETION WITH THE
RIVERSIDE COUNTY RECORDER
WHEREAS, On August 11, 2021 The City Council awarded a construction contract to All American Asphalt, Inc. for the Road Maintenance and Rehabilitation Project (CIP 057-1) and the Slurry Seal Project (CIP 058), (“Project”); and
WHEREAS, All American Asphalt, Inc. has completed the work in accordance with the contract documents for the Project; and
WHEREAS, if no liens or claims have been filed within 30 days of filing the Notice of Completion, the retained payment funds and any remaining amount due will be released to All American Asphalt, Inc.
NOW THEREFORE, BE IT RESOLVED, DETERMINED AND ORDERED by the Wildomar City Council, in regular session assembled on June 8, 2022, that:
The Project is accepted as complete. Within 15 days of the date of this Resolution, the City Engineer shall prepare a Notice of Completion and the City Clerk shall file the Notice of Completion with the Riverside County Recorder.
PASSED, APPROVED, AND ADOPTED this 8
th day of June 2022
________________________
Ben J. Benoit
Mayor
APPROVED AS TO FORM: ATTEST:
____________________ _______________________
Thomas D. Jex Janet Morales
City Attorney City Clerk
CITY OF WILDOMAR – COUNCIL
Agenda Item #1.15
CONSENT CALENDAR
Meeting Date: June 8, 2022
______________________________________________________________________
TO: Mayor and City Council Members
FROM: Jason Farag, CIP Program Manager
SUBJECT: Third Amendment to Professional Services Agreement with Interwest Consulting Group, Inc. for On-Call / Staff Augmentation Services
STAFF REPORT
RECOMMENDATION:
Staff recommends that the City Council authorize the City Manager to execute the Third Amendment to the Professional Services Agreement with Interwest Consulting Group, Inc. for On-Call / Staff Augmentation Services.
BACKGROUND:
Interwest Consulting Group has provided On- Call / Staff Augmentation Services since City incorporation. The initial Agreement, April 2, 2008, start ed with providing transition services from the County to establish C ity day-to-day practices. The First Ame ndment, September 10, 2008, addressed indemnification insurance provisions. During past lean revenue years, Interwest agreed to reduced hourly rates billed to the City and reduced hourly rates by 5% from the original contract billing rates. The Second Amendment, May 10, 2017, readjusted the hourly billing rates to the original contract rates and also increased the hourly billing rates for private development projects. That represented the first amendment to Interwest billing rates since the City’s incorporation.
This Third Amendment increases the hourly rates for services by about 15%. The approximate Consumer Price Index (CPI) increase from 2008 through 2021 is 30%, or an average of 2.3% year per year. With this Third Amendment, t he average rate increase since inception of the agreement in 2008 is less than 1.5% per year , with standard contract rates rising a total of about 21% and developer contract rates rising a total of about 30%. These increases are generally consistent with, or less than, CP I increases over the same period. The below table shows the key positions serving the City, with the current non-developer rates ( based on the 2
nd Amendment); and, proposed non -
developer rates effective July 1, 2022 (3rd Amendment). The full rate table is included in the Third Amendment Exhibits.
Table 1 - Rate Comparison Table
Classification Current Rate Proposed Rate % Increase
Sup’v Engineer $130.00 $149.50 15.0%
Senior Engineer/Senior
Project Manager
$125.00 $143.75 15.0%
Construction Manager $110.00 $126.50 15.0%
Supervising Public Works
Observer
$100.00 $115.00 15.0%
Public Works Observer I/
Building Inspector I
$75.00 $86.00 14.7%
Engineering Technician I/
Permit Technician II
$70.00 $80.00 14.3%
FISCAL IMPACTS:
The cost for On- Call / Staff Augmentation services will increase by about 15% effective July 1, 2022 as compared to the latest amended agreement.
Submitted by: Approved by:
Jason Farag Dan York
CIP Program Manager City Manager
ATTACHMENTS:
A. Third Amendment
B. Second Amendment
C. First Amendment
D. Agreement
ATTACHMENT A
RIV #4844-0876-1400 v1
THIRD AMENDMENT TO
PROFESSIONAL SERVICES AGREEMENT
FOR ON-CALL / STAFF AUGMENTATION SERVICES
by and between
the
CITY OF WILDOMAR
and
INTERWEST CONSULTING GROUP Inc.
Dated June 8, 2022
RIV #4844-0876-1400 v1 - 2-
THIRD AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT
FOR ON-CALL / STAFF AUGMENTATION SERVICES
This Third Amendment to Agreement for Professional Services ( “Third Amendment”), which is dated for reference as indicated on the cover page, is hereby entered into by and between the CITY OF WILDOMAR, a California general law city (“City”), and Interwest Consulting Group, Inc., a Colorado corporation (“Service Provider”), as follows:
RECITALS
A. City and Service Provider entered in an agreement for Professional Services on April 2 , 200 8 (“Agreement”). The Agreement provides that Service Provider will perform On-Call / Staff Augmentation services.
B. C
ity and Consultant entered in a First Amendment for Professional Services on September 10, 2008 (“Agreement”). The First Amendment addressed indemnification insurance provisions.
C. C
ity and Consultant entered in a Second Amendment for Professional Services on May 10, 2017 (“Agreement”). The Second Amendment increased rates for services by about 7.5%.
D. Exhibit B -2 of the Agreement provides a schedule of hourly rates and charges for the services rendered.
C. This Third Amendment amends the hourly billing rates in Exhibit B-2.
OPERATIVE PROVISIONS
N
OW, THEREFORE, in consideration of the promises made and recited herein, the parties do hereby enter into this Third Amendment which modifies and amends the Agreement as follows:
1. AM ENDMENT . The Agreement is hereby modified and amended as follows:
1.1 E xhibit B -2. Exhibit B -2 of the Agreement is hereby modified to the hourly billing rates attached effective July 1, 2022.
2. GENERAL PROVISIONS.
2.1 Remainder Unchanged . Except as specifically modified and amended in this Third Amendment, the Agreement remains in full force and effect and binding upon the parties.
2.2 Integration. This Thi rd A mendment constitutes the entire understanding and agreement of the parties and supersedes all negotiations or previous RIV #4844-0876-1400 v1 -3-
agreements between the parties with respect to all or any part of the transaction discussed in this First Amendment.
2.3 Effective Date. This Third Amendment shall not beco me effective until the date it has been formally approved by the City Council and executed by the appropriate authorities of the City and Service Provider.
2.4 Applicable Law. The laws of the State of California shall govern the interpretation and enforcement of this Third Amendment.
2.5 References. All references to the Agreement include all their respective terms and provisions. All defined terms utilized in this Third Amendment have the same meaning as provided in the Agreement, unless expressly stated to the contrary in this Third Amendment.
IN WITNESS WHEREOF , the parties hereto have executed this Third Amendment to the Agreement on the date and year first written above.
CITY
CITY OF WILDOMAR
By:_________________________________
Dan York, City Manager
ATTEST:
______________________________
Janet Morales, City Clerk
APPROVED AS TO FORM
______
Thomas D. Jex, City Attorney
RIV #4844-0876-1400 v1 -4-
SERVICE PROVIDER
Interwest Consulting Group, Inc.
By:__________________________________
Name:_____________________________
Title: __________________________
By:__________________________________
Name:_____________________________
Title: __________________________
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.
RIV #4845-1206-0416 v1
ALL-PURPOSE ACKNOWLEDGMENT NOTARY FOR CALIFORNIA
STATE OF CALIFORNIA )
COUNTY OF )
On __________, 200___, before me, __________________, Notary Public, personally appeared _______________ __________________________, who proved to me on the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
__________________________________________
(SIGNATURE OF NOTARY)
OPTIONAL
Though this section is optional, completing this information can deter alternation of the document or fraudulent reattachment of this form to an unintended document.
CAPACIT(IES) CLAIMED BY SIGNER(S)
Signer's Name: ___________________________
DESCRIPTION OF ATTACHED DOCUMENT
INDIVIDUAL
CORPORATE OFFICER
_______________________________
TITLE(S)
PARTNER(S) LIMITED
GENERAL
ATTORNEY-IN-FACT
TRUSTEE(S)
GUARDIAN/CONSERVATOR
OTHER_______________________________
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
_____________________________________________
_____________________________________________
___________________________________
TITLE OR TYPE OF DOCUMENT
___________________________________
NUMBER OF PAGES
___________________________________
DATE OF DOCUMENT
___________________________________
SIGNER(S) OTHER THAN NAMED ABOVE
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.
RIV #4845-1206-0416 v1
ALL-PURPOSE ACKNOWLEDGMENT NOTARY FOR CALIFORNIA
STATE OF CALIFORNIA )
COUNTY OF )
On __________, 200___, before me, __________________, Notary Public, personally appeared _______________ __________________________, who proved to me on the basis of satisfactory evi dence to be the person(s) whose names(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
__________________________________________
(SIGNATURE OF NOTARY)
OPTIONAL
Though this section is optional, completing this information can deter alternation of the document or fraudulent reattachment of this form to an unintended document.
CAPACIT(IES) CLAIMED BY SIGNER(S)
Signer's Name: ___________________________
DESCRIPTION OF ATTACHED DOCUMENT
INDIVIDUAL
CORPORATE OFFICER
_______________________________
TITLE(S)
PARTNER(S) LIMITED
GENERAL
ATTORNEY-IN-FACT
TRUSTEE(S)
GUARDIAN/CONSERVATOR
OTHER_______________________________
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
_____________________________________________
_____________________________________________
___________________________________
TITLE OR TYPE OF DOCUMENT
___________________________________
NUMBER OF PAGES
___________________________________
DATE OF DOCUMENT
___________________________________
SIGNER(S) OTHER THAN NAMED ABOVE
E x h i b i t B-2 H o u r l y B i l l i n g R a t e s Effective July 1, 2022
Classification Hourly Billing Rate s Standard
PUBLIC WORKS Contract Rates Developer Rate
effective 7/1/2022
Manager Engineering and Building $161.00 $174.00
City Engineer 155.25 166.75
City Traffic Engineer 149.50 161.00
Supervising Engineer 149.50 161.00
Senior Engineer/Senior Project Manager 143.75 154.00
Engineering Associate Ill/Project Manager 126.50 136.00 Engineering Associate II/Project Engineer 120.75 128.75 Engineering Associate I 115.00 123.50
Engineering Technician Ill 103.50 110.75 Engineering Technician II 92.00 98.00 Engineering Technician I 80.00 86.25 Transportation Services Manager 143.75 154.00
Supervising Transportation Planner 138.00 148.00
Senior Transportation Planner 132.00 142.25
Associate Transportation Planner Ill 126.50 136.00
Associate Transportation Planner II 120.75 128.75
Associate Transportation Planner I 115.00 123.50
Construction Services Manager 143.75 154.00
Senior Construction Manager 132.00 142.25
Construction Manager 126.50 136.00
Assistant Construction Manager 115.00 123.50
Supervising Public Works Observer 115.00 123.50
Senior PW Observer 111 111.00 120.00 Senior PW Observer II 105.00 113.00
Senior PW Observer I 100.00 105.50
Public Works Observer Ill 97.00 104.25
Public Works Observer II 92.00 98.00
Public Works Observer I 86.00 92.50
BUILDING & SAFETY
City Building Official
$155.25
$166.75
Deputy Building Official 149.50 161.00
Supervising Plan Review Engineer 143.50 154.00
Senior Plan Review Engineer 138.00 148.00
Supervising Building Inspector 132.00 142.25
Plan Review Engineer 126.50 136.00
Senior Plans Examiner 120.75 128.75
Senior Building Inspector 120.75 128.75
Plans Examiner Ill 115.00 123.50
Plans Examiner II 103.50 110.75
Plans Examiner I 92.00 98.00
Building Inspector II 95.00 104.25
Building Inspector I 86.00 92.75
Permit Technician II 80.00 86.25
Permit Technician I 69.00 73.50
REAL ESTATE
Real Estate Property Manager
$150.00
$161.00
Senior Real Property Agent 135.00 146.00
Real Property Agent III 125.00 136.00
Real Property Agent II 115.00 126.00
Real Property Agent I 105.00 116.00
Real Property Assistant 92.00 103.00
ARCHITECTURAL
Senior Architect
$143.75
$154.25
Architect 138.00 148.00
Landscape Architect 132.00 142.00
Associate Architect 126.00 135.25
Architect Assistant 115.00 115.00
ACCOUNTING
Senior Accountant
$115.00
$123.50
Accountant 92.00 98.00
Accounting Assistant 69.00 73.50
Accounting Technician 46.00 49.00
ADMINISTRATIVE
Administrative Manager
$92.00
$98.00
Senior Administrative 69.00 73.50
Administrative III 63.00 67.00
Administrative II 57.00 60.75
Administrative I 51.00 55.25
Student Intern 40.00 42.50
ATTACHMENT B
ATTACHMENT C
ATTACHMENT D
CITY OF WILDOMAR – CITY COUNCIL
Agenda Item #1.16
CONSENT CALENDAR
Meeting Date: June 8, 2022
______________________________________________________________________
TO: Mayor and Council Members
FROM: Jason Farag, CIP Program Manager
SUBJECT: County Service Areas Notice of Intent to Establish Charges for FY 20 22- 23 STAFF REPORT
RECOMMENDATION:
Staff recommends that the City Council adopt a Resolution entitled:
RESOLUTION NO. 2022 - _____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR,
CALIFORNIA, SETTING THE PUBLIC HEARING TO ESTABLISH
SERVICE AREA CHARGES WITHIN TH E CITY FOR FISCAL YEAR
2022-23
BACKGROUND:
Prior to incorporation, certain parcels within the community of Wildomar were included in County Service Areas 22, 103, and 142. Upon incorporation on July 1, 2008, these parcels were detached from these County Service Areas, but the City of Wildomar retained the authority to continue to levy and collect the assessments, fees and charges associated with these County Service Areas now within the City’s jurisdictiona l boundaries. The City is now responsible for providing the services previously provided by County Service Areas 22, 103 (Drainage, Landscaping) and 142 (Lighting) within the City and levying and collecting the associated charges. As such the City of Wildomar requests that the Council adopt a resolution setting a public hearing on July 13, 2022 at 6:00 pm regarding the City’s Service Areas for Fiscal Year 2022-23.
FISCAL IMPACTS:
Adoption of this resolution will allow the City of Wildomar to collect funds to meet or offset its financial obligations for City of Wildomar Service Areas.
CSA Area Estimated Costs Estimated Assessment Difference CSA 22 $41,416.78 $31,467.16 ($9,949.62)
CSA 103 $168,120.53 $153,050.84 ($15,069.69)
CSA 103 Drainage $20,264.71 $22,600.00 $2,335.29
CSA 142 $31,241.18 $37,330.84 $6,089.66
Submitted by: Approved by:
Jason Farag Dan York
CIP Program Manager City Manager
ATTACHMENTS:
Resolution
Exhibit A – Fiscal Year 2022-23 CSA Annual Levy Report
ATTACHMENT A
RESOLUTION NO. 2022 - _____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
WILDOMAR, CALIFORNIA, SETTING THE PUBLIC HEARING TO
ESTABLISH SERVICE AREA CHARGES WITHIN THE CITY FOR
FISCAL YEAR 2022-23
WHEREAS, upon incorporation on July 1, 2008, the City of Wildomar assumed the authority and responsibility for providing services and levying charges that were previously provided and levied by County Service Areas 22, 103 and 142, established pursuant to the County Service Area Law, as set forth in Government Code Section 25210.1 et seq., within the City’s jurisdictional boundaries; and
WHEREAS, the City Council has determined that it is necessary to continue the County Service Area charges within such areas in order to continue to provide such extended services; and
WHEREAS, City Council annually causes a report of the services, parcels and charges for each Service Area for the upcoming fiscal year to be prepared and filed with the City Clerk; and
WHEREAS, upon the filing of such report with the City Clerk, the City Council shall cause to be noticed and thereafter conduct a public hearing to hear and consider testimony regarding the continuation of charges for such extended services within such Service Areas within the City of Wildomar.
NOW THEREFORE BE IT RESOLVED, by the City of Wildomar Council assembled in regular session on June 8, 2022, that this Council intends to conduct a public hearing on July 13, 20 22, at 6:0 0 p.m . in the Council Chambers of the City Council, 23873 Clinton Keith Rd, Wildomar, CA for the purposes of allow ing public testimony regarding the enactment of proposed Fiscal Year 2022-23 County Service Area charges (See Exhibit ‘A’).
BE IT FURTHER RESOLVED that the City Clerk is to give notice of said hearing pursuant to Government Code Section 6066. Any person affected by the proposed charges may submit written comments to the Clerk before the hearing or may appear in support of, or opposition to, the proposals at the time of the hearing.
PASSED, APPROVED, AND ADOPTED this 8th day of June, 2022.
______________________________
Ben J. Benoit
Mayor
APPROVED AS TO FORM: ATTEST:
______________________________ ______________________________ Thomas D. Jex Janet Morales
City Attorney City Clerk
CITY OF WILDOMAR
County Service Areas 22, 103, 103 Drainage, 142
FISCAL YEAR 2022-23
PREL IMI NARY ANNUAL LEVY REPORT
Table of Contents
City of Wildomar
Annual Levy Report CSA 22, 103, 103 (Drainage), and 142 Fiscal Year 2022-23
Sections
1. Executive Summary 1
2. Description of Services 2
3. Estimate of Costs 3
4. Method of Apportionment 7
Tables
Table 1-1 Assessment Summary 1
Table 3-1 CSA 22 Street Lights Estimate of Costs 3
Table 3-2 CSA 103 Street Lights Estimate of Costs 4
Table 3-3 CSA 103 Drainage/Landscaping Estimate of Costs 5 Table 3-4 CSA 142 Street Lights Estimate of Costs 6
Table 4-1 Fiscal Year 2022-23 Assessments vs. Estimated Costs 8
Appendices
Appendix A – Assessment Rolls
Appendix B – County Service Areas Map
1. Executive Summary Page | 1
City of Wildomar
Annual Levy Report CSA 22, 103, 103 (Drainage), and 142 Fiscal Year 2022-23
WHEREAS, the Board of Supervisors of the County of Riverside, State of California, did, pursuant to the provisions of the County Service Area Law as set forth in Government Code Section 25210.1 et seq., for the levy and collection of charges for extended governmental services provided in county service areas; WHEREAS, Upon incorporation on July 1, 2008, the City of Wildomar (the "City") assumed the responsibility for certain County Service Areas ("CSA") now within the City’s jurisdictional boundaries, and now is responsible for the services and charges prov ided by CSA 22 Street Lights, CSA 103 Street Lights, CSA 103 Drainage/Landscaping, and CSA 142 Street Lights, (the "Districts"). As a result, the authority to levy assessments within the Districts was transferred from the County of Riverside (the “County”) to the City; WHEREAS, the City Council of the City of Wildomar directed Spicer Consulting Group, LLC. to prepare and file an Annual Levy Report (the “Report”) for Fiscal Year 2022-23 presenting the plans and specifications for the maintenance and operation of auth orized services, an assessment diagram, and an assessment of the esti mated costs of the maintenance and operation of the authorized services;
WHEREAS, the Fiscal Year 2022-23 assessments are shown in this Report with certain properties within these CSAs permitted to increase by 2.00% as established by an engineer's report prepared by the County at the time of annexation into the CSAs; NOW THEREFORE, the following assessment is made to finance the main tenance and operation of authorized services within the Districts:
Table 1-1
Assessment Summary
Assessment Range
CSA Name
Date
Formed Parcels
2022-23
Projected Levy
Minimum
per Parcel
Maximum
per Parcel
CSA 22 Street Lights 11/08/1965 885 $31,467.16 $1.76 $72.69 CSA 103 Street Lights 12/18/1973 3,343 $153,050.84 $28.86 $1,510.23 CSA 103 Drainage / Landscaping 12/18/1973 1,082 $22,600.00 $20.00 $30.00 CSA 142 Street Lights 01/31/1985 516 $37,330.84 $31.50 $872.06
2. Description of Services Page | 2
City of Wildomar
Annual Levy Report CSA 22, 103, 103 (Drainage), and 142 Fiscal Year 2022-23
The CSAs were established to provide extended governmental servic es including street light maintenance, landscape maintenance, and drainage facilities maintenance.
Street Light Maintenance
The street lighting improvements may include but are not limited to electrical energy, lighting fixtures, poles, meters, condui ts, electrical cable, and associated appurtenant facilities associated with:
Public street lighting within the residential subdivisions; Public street lighting, traffic signals, and other public li ghting facilities on the streets surrounding or adjacent to the development as well as other public areas associated or necessary for development of properties within the subzone.
Landscape Maintenance
The landscape maintenance may include but is not limited to the maintenance and servicing of turf, ground cover, shrubs, trees, plants, irrigation and drainage systems, ornamental lighting structures, masonry walls or othe r fencing, entryway monuments, and associ ated appurtenant facilities located within the streetscape (parkway a nd slope perimeter landscaping) surrounding the development and within public rights-of-way.
Drainage Maintenance
The drainage component of the assessment is for the maintenance, cleaning, repairs and removal of debris and sediment from drainage facilities adjacent to and downstream of the drainage area (outlined in green below).
3. Estimate of Costs Page | 3
City of Wildomar
Annual Levy Report CSA 22, 103, 103 (Drainage), and 142 Fiscal Year 2022-23
The estimate of costs has been prepared by City staff based upon the plans and specifications for the maintenance and operation of the services, as well as the historical costs of similar services provided throughout the CSAs. The following tables show the e stimated costs for Fiscal Year 2022-23.
Table 3-1
CSA 22 Street Lights Estimate of Costs
Description Calendar Year 2021 Actual
FY 2022-23 Budgeted
Through June 30, 2023
Direct Costs
Energy $14,790.00 $10,600.00
Debt Service Repayment 1 $27,556.88 $27,616.78
Subtotal Direct Costs $42,346.88 $38,216.78
Indirect Costs
Contract Admin $3,060.00 $1,150.00
City Admin $2,117.34 $2,050.00
Subtotal Indirect Costs $5,177.34 $3,200.00
Total Costs $47,524.23 $41,416.78
Adjustments
City Surplus/Deficit ($16,182.79) ($9,949.62)
Total CSA 22 Street Lights Assessment $31,341.43 $31,467.16
Reserve Fund Balances
Beginning Operating Reserve ($90,517.00)
Reserve Collection $0.00
Reserve Contribution ($9,949.62)
Est. Ending Operating Reserve ($100,466.62)
Beginning Capital Replacement Reserve $0.00
Reserve Collection $0.00
Reserve Contribution $0.00
Est. Ending Capital Replacement Reserve $0.00
1 The City purchased streetlight poles from SCE and the estimated costs for debt service contribution and acquisitions costs is reflected in the debt service payment for that zone.
3. Estimate of Costs Page | 4
City of Wildomar
Annual Levy Report CSA 22, 103, 103 (Drainage), and 142 Fiscal Year 2022-23
Table 3-2
CSA 103 Street Lights Estimate of Costs
Description Calendar Year 2021 Actual
FY 2022-23 Budgeted
Through June 30, 2023
Direct Costs
Energy $66,606.00 $46,400.00
Debt Service Repayment 1 $110,474.68 $110,714.79
Subtotal Direct Costs $177,080.68 $157,114.79
Indirect Costs
Contract Admin $3,150.00 $3,150.00
City Admin $8,854.03 $7,855.74
Subtotal Indirect Costs $12,004.03 $11,005.74
Total Costs $189,084.71 $168,120.53
Adjustments
City Surplus/Deficit ($38,031.13) ($15,069.69)
Total CSA 103 Street Lights Assessment $151,053.58 $153,050.84
Reserve Fund Balances
Beginning Operating Reserve ($277,894.00)
Reserve Collection $0.00
Reserve Contribution ($37,069.69)
Est. Ending Operating Reserve ($292,963.69)
Beginning Capital Replacement Reserve $0.00
Reserve Collection $0.00
Reserve Contribution $0.00
Est. Ending Capital Replacement Reserve $0.00
1 The City purchased streetlight poles from SCE and the estimated costs for debt service contribution and acquisitions costs is reflected in the debt service payment for that zone.
3. Estimate of Costs Page | 5
City of Wildomar
Annual Levy Report CSA 22, 103, 103 (Drainage), and 142 Fiscal Year 2022-23
Table 3-3
CSA 103 Drainage/Landscaping Estimate of Costs
Description Calendar Year 2021 Actual
FY 2022-23 Budgeted
Through June 30, 2023
Direct Costs
Landscaping $3,293.58 $3,359.45
Drainage $6,687.92 $6,821.68
Water $5,998.62 $6,118.59
Subtotal Direct Costs $15,980.12 $16,299.72
Indirect Costs
Contract Admin $3,150.00 $3,150.00
City Admin $799.01 $814.99
Subtotal Indirect Costs $3,949.01 $3,964.99
Total Costs $19,929.13 $20,264.71
Adjustments
City Surplus/Deficit $2,670.87 $2,335.29
Total CSA 103 Drainage/Landscaping Assessment $22,600.00 $22,600.00
Reserve Fund Balances
Beginning Operating Reserve $0.00
Reserve Collection $2,335.29
Reserve Contribution $0.00
Est. Ending Operating Reserve $2,335.29
Beginning Capital Replacement Reserve $0.00
Reserve Collection $0.00
Reserve Contribution $0.00
Est. Ending Capital Replacement Reserve $0.00
3. Estimate of Costs Page | 6
City of Wildomar
Annual Levy Report CSA 22, 103, 103 (Drainage), and 142 Fiscal Year 2022-23
Table 3-4
CSA 142 Street Lights Estimate of Costs
Description Calendar Year 2021 Actual
FY 2022-23 Budgeted
Through June 30, 2023
Direct Costs
Energy $9,282.00 $6,100.00
Debt Service Repayment 1 $22,366.80 $22,415.41
Subtotal Direct Costs $31,648.80 $28,515.41
Indirect Costs
Contract Admin $3,060.00 $1,300.00
City Admin $1,582.44 $1,425.77
Subtotal Indirect Costs $4,642.44 $2,725.77
Total Costs $36,291.24 $31,241.18
Adjustments
City Surplus/Deficit $499.36 $6,089.66
Total CSA 142 Street Lights Assessment $36,790.60 $37,330.84
Reserve Fund Balances
Beginning Operating Reserve $15,620.59
Reserve Collection $0.00
Reserve Contribution $0.00
Est. Ending Operating Reserve $15,620.59
Beginning Capital Replacement Reserve $83,624.41
Reserve Collection $6,089.66
Reserve Contribution $0.00
Est. Ending Capital Replacement Reserve $89,714.07
There is a two percent (2.00%) proposed inflationary increase in the assessment per acre or per parcel as applicable in CSA 22 Street Lights, CSA 103 Street Lights, and CSA 142 Street Lights over the assessment levied for Fiscal Year 2021-22, which is consistent with the ballot proposition approved by the qualified electors when establishing these CSAs.
1 The City purchased streetlight poles from SCE and the estimated costs for debt service contribution and acquisitions costs is reflected in the debt service payment for that zone.
4. Method of Apportionment Page | 7
City of Wildomar
Annual Levy Report CSA 22, 103, 103 (Drainage), and 142 Fiscal Year 2022-23
Method of Apportionment
The maintenance of landscaping, drainage facilities, and street lights provides direct and special benefit to those properties located within each CSA. Landscaping, drainage facilities, and streetli ghts enhance the properties within the District, improve erosion and water control, provide dust abatement, increase public safety (c ontrols sight distance restrictions and fire hazards), improve neighborhood aesthetics and property protection, increase traffic safety by improving visibility, and provide an enhanced quali ty of life and sense of well-being for properties within the CSAs.
The landscape, drainage facilities, and streetlight improvements maintained by the District provide no general public benefit in that the properties within each CSA are discrete neighborhoods or communities for which the improvements were installed. The landscape, drainage facilities, and streetlight improvements do not extend be yond the perimeter of the bound ary of each of those discrete neighborhoods or communities. It is therefor e determined that all properties within the CSAs benefit equally from the financed improvements and the costs and expenses for the landscaping mainte nance and services are apportioned on a per parcel or per acr e basis.
The Method of Apportionment of the Assessment is based upon the relative special benefit derived from the improvements and conferred upon the real property within each CSA over and above general benefit conferred upon the real property within each CS A or to the public at large. The Assessment for each parcel varies by each development Tract and District as it was set at the ti me of annexation. At the time of annexations each tract’s assessment was calculated by dividing the total annual costs by the total n umber of subdivided parcels within the tract to determine the annual assessment per parcel or acre.
Maximum Assessment Formula
The purpose of establishing a maximum assessment formula is to provide for reasonable increases and inflationary adjustment to annual assessments without requiring costly noticing and mailing procedures, which would add to the CSA costs and assessments. At the time of annexation into the CSAs the maximum assessment formula shall be applied to all parcels of land assessed within the CSAs. Within CSA 22 Street Lights, CSA 142 Street Lights, an d CSA 103 Street Lights the maximum assessment is subject to an annual inflator of two percent (2.00%) for the following tracts.
CSA 22 Street Lights - TR 27620
CSA 103 Street Lights - PM 11532, PM 9637, TR 22948, TR 28586, TR 29029, TR 29039, TR 29039 -1, TR 29039-2, TR 29039-3,
TR 29163, TR 29400, TR 29402, TR 29607, TR 30094, TR 30155, TR 30304, TR 30460, TR 30656, TR 30839, TR 30939, TR 31175, TR 31331, TR 31353, TR 31499, and TR 31837 CSA 142 Street Lights - PM 8367, TR 29513, TR 30114, and TR 30297 The maximum assessment is adjusted annually and is calculated independent of the CSAs annual budget and proposed annual assessment. The proposed annual assessment (rate per parcel) applied in any fiscal year is not considered to be an increased assessment if less than or equal to the maximum assessment amount. In no case shall the annual assessment exceed the maximum assessment.
Although the maximum assessment will increase each year, the actual CSA assessments may remain virtually unchanged. The maximum assessment adjustment is designed to establish a reasonable limit on CSA assessments. The maximum assessment calculated each year does not require or facilitate an increase to the annual assessment and neither does it restrict assessmen ts to the adjusted maximum amount. If the budget and assessments for the fiscal year require an increase and the increase is more tha n the adjusted maximum assessment it is considered an increased assessment.
To impose an increased assessment, the City of Wildomar must comply with the provisions of the Constitution of the State of California, Article XIII D, Section 4c, that requires a public hearing and certain protest procedures including mailed notice of the public hearing and property owner protest balloting. Property owners through the balloting process must approve the proposed assessmen t increase. If the proposed assessment is approved, then a new maximum assessment is established for the CSA. If the proposed assessment is not approved, the County may not levy an assessment greater than the adjusted maximum assessment previously established for the properties within the CSA.
4. Method of Apportionment Page | 8
City of Wildomar
Annual Levy Report CSA 22, 103, 103 (Drainage), and 142 Fiscal Year 2022-23
Fiscal Year 2022-23 Assessments
Each of the developed parcels in the CSAs has been deemed to receive proportional special benefit from the maintenance and operation of the improvements in its service area.
The actual assessment and the amount of the assessment for the Fi scal Year 2022-23 apportioned to each parcel as shown on the latest equalized roll at the County Assessor’s office are listed in Appendix A of this Report. The description of each lot or p arcel is part of the records of the County Assessor of the County of Riverside and such records are, by reference, made part of this Report.
The total assessment for the Fiscal Year 2022-23 is $244,448.84.1
Table 4-1
Fiscal Year 2022-23 Assessments vs. Estimated Costs
Assessment Range
CSA Name
Assessable
Parcels
Estimated
Assessment
Estimated
Costs
Surplus /
(Deficit)
Minimum
per Parcel
Maximum
per Parcel
CSA 22 Street Lights 885 $31,467.16 $41,416.78 ($9,949.62) $1.76 $72.69 CSA 103 Street Lights 3,343 $153,050.84 $168,120.53 ($15,069.69) $28.86 $1,510.23 CSA 103 Drainage / Landscaping 1,082 $22,600.00 $20,264.71 $2,335.29 $20.00 $30.00 CSA 142 Street Lights 516 $37,330.84 $31,241.18 $6,089.66 $31.50 $872.06
The maximum levy approved by the qualified electors has been app lied to each of these service areas, with a remaining deficit forecasted of $25,019.31 which will need to be offset by City contributions, Reserve Funds and/or other sources available to th e CSA’s to reduce the shortfall in CSA 22 and CSA 103 Street Lights.
1 The actual assessment roll amount might have a minimal variance due to rounding.
APPENDIX A
Assessment Rolls
68-4642 - CSA 22
Fiscal Year 2022-23
APN Levy APN Levy APN Levy
366033020 $1.76 366033022 $31.48 366092016 $31.48
366120004 $1.76 366182031 $31.48 366182032 $31.48
366182033 $31.48 366182034 $31.48 366182035 $31.48
366182036 $31.48 366182037 $31.48 366182038 $31.48
366182039 $31.48 366182040 $31.48 366182041 $31.48
366182042 $31.48 366182043 $31.48 366182044 $31.48
366182045 $31.48 366182046 $31.48 366182047 $31.48
366182048 $31.48 366290010 $31.48 366290011 $31.48
366300035 $31.48 366390033 $31.48 366401001 $31.48
366401002 $31.48 366401003 $31.48 366401004 $31.48
366401005 $31.48 366401006 $31.48 366401007 $31.48
366401008 $31.48 366401009 $31.48 366401010 $31.48
366401011 $31.48 366401012 $31.48 366401013 $31.48
366401014 $31.48 366402001 $31.48 366402002 $31.48
366402003 $31.48 366402004 $31.48 366402005 $31.48
366402006 $31.48 366402007 $31.48 366402008 $31.48
366402009 $31.48 366402010 $31.48 366402011 $31.48
366402012 $31.48 366402013 $31.48 366402014 $31.48
366402015 $31.48 366402016 $31.48 366402017 $31.48
366402018 $31.48 366402019 $31.48 366403001 $31.48
366403002 $31.48 366403003 $31.48 366403004 $31.48
366403005 $31.48 366403006 $31.48 366403007 $31.48
366403008 $31.48 366403009 $31.48 366403010 $31.48
366403011 $31.48 366403012 $31.48 366403013 $31.48
366403014 $31.48 366411001 $31.48 366411002 $31.48
366411003 $31.48 366411004 $31.48 366411005 $31.48
366411006 $31.48 366411007 $31.48 366411008 $31.48
366411009 $31.48 366411010 $31.48 366411011 $31.48
366411012 $31.48 366411013 $31.48 366411014 $31.48
366411015 $31.48 366411016 $31.48 366411017 $31.48
366411018 $31.48 366411019 $31.48 366411020 $31.48
366412001 $31.48 366412002 $31.48 366412003 $31.48
366412004 $31.48 366412005 $31.48 366412006 $31.48
366412007 $31.48 366412008 $31.48 366412009 $31.48
366412010 $31.48 366413001 $31.48 366413002 $31.48
366413003 $31.48 366413004 $31.48 366413005 $31.48
366413006 $31.48 366413007 $31.48 366413008 $31.48
366413009 $31.48 366413010 $31.48 366421001 $31.48
366421002 $31.48 366421003 $31.48 366421004 $31.48
366421005 $31.48 366422001 $31.48 366422002 $31.48
366422003 $31.48 366422004 $31.48 366422005 $31.48
366422006 $31.48 366422007 $31.48 366422008 $31.48
366422009 $31.48 366422010 $31.48 366423001 $31.48
366423002 $31.48 366423003 $31.48 366423004 $31.48
366423005 $31.48 366423006 $31.48 366423007 $31.48
366423008 $31.48 366423009 $31.48 366423010 $31.48
Assessment Roll