Agenda packet — Wildomar City Council, November 9, 2022 (part 4 of 5)

Approved by Name: Title:

Effective Date: FLSA Status: Non-Exempt

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CITY OF WILDOMAR

CLASSIFICATION DESCRIPTION

DEVELOPMENT SERVICES TECHNICIAN I/II

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Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class.

Specifications are not intended to reflect all duties performed within the job.

DEFINITION

Under general supervision, performs a variety of technical duties in support of the City's development services; advises and interprets, for the public, requirements of various codes as they relate to the construction and use of building, structures, land use and land development; processes, reviews, and approves technical plans for conformance with building, planning, and engineering requirements; and performs related work as required.

DISTINGUISHING CHARACTERISTICS

Development Services Technician I
This is the entry level class in the Development Services Technician series. Positions at this level are not expected to function with the same amount of program knowledge or skill level as positions allocated to the Development Services Technician II level and exercise less independent discretion and judgment in matters related to work procedures and methods. Incumbents at this level are expected to become fully knowledgeable of the assi gned area and learn to perform the full range of development services and permitting related work.

Development Services Technician II
This is the journey level class in the Development Services Technician series. Positions this level are distinguished from the Development Services Technician I level by the performance of the full range of duties as assigned, working independently, and exercising judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.

Flex Staffing
This series may be flexibly staffed at either the entry or journey level. Incumbents appointed t o the Development Services Technician I (entry level) may reasonably expect to progress to the Development Services Technician II (journey level) upon attaining and demonstrating the full knowledge, skills and abilities of the job classification and meeting the qualifications and department requirements established for progression, which shall remain at the department head’s discretion.

SUPERVISION RECEIVED AND EXERCISED

Receives direct (Development Services Technician I) to general supervision (Development Services 600

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Technician II) from higher level management as assigned.

ESSENTIAL FUNCTION STATEMENTS--Essential duties and responsibilities may include, but are not limited to, the following:

All Assignments:

1. Assists the public in the application process for building, land use, and engineering permits and other developmental processes; responds to citizen complaints.

2. Interprets and applies various Building Codes, Land Use and Development Ordinances.

3. Conducts permit processing for the Planning, Building, and Engineering Divisions; reviews permit applications, plans, specifications, and supporting documents for completeness and compliance with legal standards and City requirements.

4. Reads plans, calculates variations , and determines appropriate fees; prepares bills, collects fees, and issues receipts.

5. Provides appropriate information regarding zoning, subdivision plans, building ordinances, procedures; and requirements to the public including homeowners, developers, contractors, engineers, and architects.

6. Applies departmental policies and procedures in determining completeness of applications, records, and reports; provides appropriate forms to the public; processes appropriate information.

7. Notifies applicants when plans or permits are ready for delivery or issuance; provides status updates.

8. Performs a wide variety of routine to complex administrative duties in support of the Development Services Department; answers phone calls and responds to email inquiries from the public; establishes and maintains filing systems; creates and modifies forms as necessary; prepares and proofreads a wide variety of correspondence, letters, memoranda, reports, statistical charts, and other written materials; distributes reports internally and to various governmental offices; organizes and assembles documents; files and catalogues maps, photos, and other planning exhibits and documents; inputs data to computer; verifies accuracy of information; researches discrepancies and records information; may assist in the preparation of staff reports.

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DEVELOPMENT SERVICES TECHNICIAN I & II

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9. Logs, tracks, and distributes plans and related documents to other agencies or departments; solicits input; coordinates plan reviews with consultant plan checkers and applicants; track plan check applications from submission until approval.

10. Logs inspection requests and prepare field files for daily inspection for building inspection s.

11. Prepares Certificates of Occupancy as required.

12. Assists contractors and applicants with preparation of forms and plans needed for the issuance of permits.

13. Assists applicants and inspectors in coordinating inspection requests.

14. Compiles information and data for statistical and financial reports; maintains a variety of statistical records; checks and tabulates statistical data.

15. Contacts the public and outside agencies in acquiring and providing information and making referrals.

16. Receives, files and maintains workers’ compensation certificates; verifies business and state contractor’s licenses.

17. Observes and complies with City and mandated safety rules, regulations, and protocols.

18. Performs related duties as required.

Building Assignments:

1. Answers questions relating to building codes, special soil study zones and departmental practices and procedures.

2. Processes and plan checks mobile home permits and completes required forms and documents.

Engineering Assignments:

1. Issues transportation, grading and encroachment permits.

2. Processes maps, plans and other documents for accuracy, format, completeness and adherence to established engineering practices and compliance with related regulations and codes.

3. Reviews and processes engineering consultant invoices; reviews and calculates mitigation fees. 602

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DEVELOPMENT SERVICES TECHNICIAN I & II

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4. Prepares reports and resolutions for final map, vacations and other legal documents.

Planning Assignments

1. Responds to inquiries relating to the General Plan, Zoning, Development Code and other requirements pertaining to development and use of property.

2. Signs off on zoning clearances and on permits for primary and accessory structures, fences and walls and other similar structures.

3. Processes applications for setback adjustments, signs, tree removal, home occupation, temporary outdoor events and other minor planning applications.

4. Prepares hearing notices and Development Review Committee agendas.

5. Assists professional staff in the preparation of basic CEQA documents.

6. Prepares various maps, charts, graphs, and transparencies for presentations.

QUALIFICATIONS

Knowledge of:
 Building construction methods and the reading of building plans.  State laws and City ordinances governing building, land use and zoning matters.  Planning and zoning as they relate to ordinances, governing land use and zoning.  Mathematics for the purpose of reading building plans and maps, and calculating valuations and fees.
 Communication skills and techniques required for gathering, evaluating and transmitting information.
 Methods and techniques for analyzing and interpreting construction design plans, specifications, and working plans related to code enforcement procedures and practices.  Basic knowledge of structural technology; construction practices and techniques, new building construction, and/or alterations of existing structures.  Principles and practices of customer service.
 Research methods and techniques related to all applicable codes.  Operations and organizational structure of municipal government.  Principles and practices of research and report preparation.  Modern office procedures, methods and equipment including computers and s upporting software applications.
 English usage, spelling, grammar, and punctuation.
 Principles and practices of filing and record keeping. 603

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 Methods and techniques of public relations and customer service.  Safe and efficient work practices as they relate to code enforcement.  City and mandated safety rules, regulations, and protocols.

Ability to:
 Read building plans.
 Use independent judgment based on established policies.  Work well with people and handle a public counter and telephones of a public agency in a calm, self-assured, and confident manner.
 Use knowledge and experience to work with architects, engineers, contract ors, real estate brokers, appraisers, and the public to solve problems and achieve cooperative relationships.  Coordinate activities with other City departments, jurisdictions, and other parties of interest.  Read maps and learn the City's geography.
 Develop and accurately maintain a variety of work records and documents including complete application files, logs, reports, and memoranda.
 Compile and analyze technical information.
 Maintain and follow department policies and procedures.  Operate and use modern office equipment including a computer and various software packages.  Communicate clearly and concisely, both orally and in writing.  Establish and maintain effective working relationships with those contacted in the course of work.
 Demonstrate an awareness and appreciation of the cultural diversity of the community.  Deliver quality customer service.
 Work independently and as a team member.
 Ensure adherence to safe work practices and procedures.  Operate a vehicle observing legal and defensive driving practices.

Experience and Training Guidelines
Any combination of experience and training that would likely provide the required knowledge and abilities to perform the essential functions is qualifying. A typical way to obtain the knowledge and abilities would be:

Experience:

Development Services Technician I
A minimum of two (2) years of administrative and technical program support including extensive public contact experience. Experience in the building and construction field is highly desirable, as well as public agency experience. The possession of an Associate’s degree in construction technology or a related field may substitute for two years of the required experience.

Development Services Technician II
A minimum of four (4 ) years of experience in permit processing for building, land use, 604

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and/or engineering. The possession of an Associate’s d egree in construction technology or a related field may substitute for two years of the required experience.

Training:

Development Services Technician I
Equivalent to the completion of a High School diploma. The completion of an Associate’s degree from an accredited college or university in construction technology or a related field is highly desirable.

Development Services Technician II
Equivalent to the completion of a High School diploma. The possession of a Bachelor’s degree from an accredited college or university in construction technology or a related field is highly desirable.

Licenses and Certifications:

Possession of a State of California driver’s license and the ability to maintain insurability under the City’s vehicle insurance program.

Special Requirements:

Employees in these classes may be required to work varying shifts and extended hours including evenings and weekends.

WORKING CONDITIONS
The work environment characteristics and physical/mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Environmental Conditions:

Employees in this class generally work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.

Employee may interact with staff and/or the public and private representatives in various sett ings including the field or remote offices for meetings. The incumbent will be exposed to outdoor environmental elements on a limited basis with exposure to varying temperatures, moderate exterior noise levels including traffic, and may have limited exposure to dust and fumes.

Physical Demands:

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using a computer keyboard or calculator and to operate standard office equipment. This is primarily a sedentary office classification although standing in work areas and walking bet ween work areas may be required. Must be able to sit for prolonged periods of time. Positions in this classification regularly bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information . Employees must possess the ability to lift, carry, push, and pull materials and objects up to 20 pounds.

Mental Demands:

While performing the duties of this class, an employee uses written and oral communication skills; reads and interprets data, information, and documents; analyzes and solves problems; observes and interprets people, and situations; learns and applies new i nformation and skills; performs detailed work; deals with changing priorities, interruptions, and multiple concurrent tasks; and interacts with others encountered in the course of work.

CAREER PROGRESSION

FROM: Development Services Technician I

TO: Development Services Technician II

Approved by Name: Title:

Effective Date: FLSA Status: Non-Exempt

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CLASSIFICATION DESCRIPTION

ECONOMIC DEVELOPMENT DIRECTOR

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Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class.

Specifications are not intended to reflect all duties performed within the job.

DEFINITION

Under administrative and policy direction , manages, organizes, and directs the functions of the City’s Economic Development Department including, but not limited to , business attraction, retention and expansion, and fundraising; formulates policies and develops goals and objectives; coordinates assigned activities with other divisions, departments, outside agencies, and business organizations; provides complex and responsible support to the City Manager in areas of expertise and advises on economic development activities; serves as the City’s Public Information Officer (PIO); and performs related work as required.

DISTINGUISHING CHARACTERISTICS

This is a Department Director classification that oversees, directs, and participates in all activities of the Economic Development Department including planning, development and administration of departmental policies, procedures, and services. Successful performance of the work requires knowledge of public policy and municipal functions and activities, including the role of an elected City Council, and the ability to develop, oversee, and implement projects and programs in a variety of areas.

Responsibilities include coordinating the activities of the department with those of other departments and outside agencies and managing and overseeing the diverse, specialized, and complex work of the department. The incumbent also has significant accountability and decision-making responsibilities, which include departmental planning, budget administration, program evaluation and recommendation and implementation of policies, procedures, goals, objectives, priorities and standards for the City's Economic Development programs and operations. Incumbents serve as a professional-level resource for organizational, managerial, and operational analyses and studies. Performance of the work requires the use of considerable independence, initiative, and discretion within broad guidelines.

SUPERVISION RECEIVED AND EXERCISED

Receives administrative and policy direction from the City Manager. The work provides for a wide variety of independent decision-making within legal and general policy and regulatory guidelines.

Exercises general and/or direct supervision over professional, para -professional, technical, administrative, and skilled and semi- skilled assigned staff.

ESSENTIAL FUNCTION STATEMENTS--Essential duties and responsibilities may include, but are not limited to, the following:

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1. Assumes full management responsibility for assigned services and activities of the Economic Development Department including, but not limited to business retention, expansion, and attraction programs and incentives; manages and administers a variety of economic development programs and incentives including fee deferral, facade improvement grants, and business retention and expansion programs and incentives.

2. Directs and oversees the development and implementation of goals, object ives, policies, and priorities for assigned programs; participates in policy formulation effecting business; recommends, develops, implements, and administers policies and procedures.

3. Serves as the chief liaison for the Economic Development Department to other divisions, departments, and outside agencies; acts as the chief liaison between business organizations, individual businesses, and the City; provides information and resources including interpretations of codes and ordinances; coordinates parallel ef forts; negotiates and resolves sensitive and controversial issues.

4. Oversees and performs a full range of marketing and public relations activities; oversees and performs research of economic information and market data; manages the creation and distribution of marketing and collateral materials; coordinates City -wide branding/marketing efforts; prepares and presents information at meetings of various organizations, groups, and clubs; oversees and provides information and direction regarding the Economic De velopment Department’s web page of the City’s website; evaluates and reviews publications for the economic development newsletter; oversees and provides articles for other organization’s newsletters; serves as the official contact for press.

5. Oversees and participates in the development and administration of the Economic Development Department’s operating and special program budgets; participates in the forecast of funds needed for staffing, equipment, materials, and supplies; monitors and approves expendit ures; implements adjustments.

6. Provides advice and highly responsible and complex technical support and staff assistance to the Assistant City Manager and City Manager; oversees and conducts a variety of organizational studies, investigations, and operatio nal studies; recommends and implements modifications to economic development programs, policies, and procedures as appropriate.

7. Informs and updates Assistant City Manager and City Manager , and elected and appointed officials on economic development matter s, prospective projects, sensitive business community issues, and related matters.

8. Oversees and conducts public and City staff seminars and workshops on a variety of economic development and related subjects and programs.

9. Attends and participates in prof essional group meetings; serves as the City’s lead representative to regional, state, and national economic development organizations for the purposes of 608

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collaboration; stays abreast of new trends and innovations in the field of economic development; evaluates the latest best practices as options for the City.

10. Tracks state, federal, and local legislation which may have in impact on the C ity and its residents and/or the business community.

11. Manages the performance of a full range of business retention and attraction duties; oversees and performs visits of businesses; oversees and provides site location, market research, and related information.

12. Negotiates and administers incentive and consulting agreements.

13. Establishes and manages an interdepartmental te am for the development and implementation of multifaceted economic development programs.

14. Identifies and pursues economic development related funding through grants from federal, state, local and private sources.

15. Manages the work plan for assigned staff; assigns work activities, projects, and programs to carry out City Council priorities; monitors and evaluates work products, methods, and procedures; meets with staff to identify and resolve problems.

16. Selects, trains, motivates, and directs assigned person nel; provides or coordinates staff training; evaluates and reviews employee performance with employees to correct deficiencies; implements discipline and termination procedures.

17. Maintains and directs the maintenance of working and official department file s, including, but not limited to all records and files for City economic development programs and activities.

18. Represents the Department to other City departments, elected officials and outside agencies; explains and interprets Department programs, policies, and activities; negotiates and resolves sensitive, significant, and controversial issues.

19. Develops and implements various systems and procedures to meet departmental goals, objectives, policies, and priorities.

20. Develops and manages requests for proposals for professional and/or contracted services; prepares scope of work and any technical specifications; evaluates proposals and recommends award; negotiates contracts; administers contracts to ensure compliance with City specifications and service quality.

21. Prepares and presents staff and agenda reports and other necessary correspondence related to assigned activities and services; provides staff support and presents reports to various commissions, committees, and boards as necessary.
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22. Responds to difficult and sensitive public inquiries and complaints, and assists with resolutions and alternative recommendations.

23. Ensures staff compliance with City and mandated safety rules, regulations, and protocols.

24. Performs related duties as required.

QUALIFICATIONS

Knowledge of:
 Operational characteristics, services, and activities of an Economic Development program.  Principles and practices of program development and administration.  Organizational and project management principles and practices.  Principles and practices of municipal budget preparation and administration, contract administration, City-wide administrative practices, and general principles of risk management related to the functions of the assigned area.
 Principles of supervision, training, and performance evaluation.  Pertinent federal, state, and local laws, codes, and regulations.  General planning practices and planning law.
 City of Wildomar development permit process and business license process.  Business, market, and economic indicators and trends.  Economic development concepts and strategies.
 Economic incentive and financing methods.
 Marketing concepts and principles.
 City organization and functions of the various departments in the City.  Methods and techniques for effectively representing the City in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations
 Principles and practices of customer service and public relations.  Methods and techniques of research, statistical analysis, and report preparation.  Methods and techniques for effective record-keeping and maintenance.  Types and locations of business related resources and commercial real estate.  Modern office procedures, methods, and equipment including computers and supporting software applications.
 Recent and on-going developments, current literature, and sources of information related to the operations of the assigned areas.
 City and mandated safety rules, regulations, and protocols.

Ability to:
 Manage and direct a comprehensive economic development program.  Provide administrative, management, and professional leadership for the department and the City.
 Oversee the development and administration of department goals, objectives, and procedures. 610

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 Plan, organize, direct, and coordinate, the work of management, supervisory, professional, and technical personnel; delegate authority and responsibility.  Select, supervise, train, and evaluate staff.
 Understand the organization, operation, and services of the City and of outside agencies as necessary to perform assigned responsibilities.
 Research, analyze, and evaluate new service delivery methods and techniques.  Prepare and administer large program budgets.
 Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
 Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals.
 Exercise sound judgment and common sense.
 Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.  Interpret and apply federal, state, and local policies, laws, and regulations.  Facilitate, develop, and work with groups to reach City Council goals and public interests.  Develop and maintain effective interdepartmental coordination.  Represent the City in a professional manner when dealing with the City Council, boards, community groups, and the general public.
 Effectively present information and respond to questions from groups of managers, council members, board, committee, and commission members, and the general public.  Conduct effective media and public relations.
 Demonstrate an awareness and appreciation of the cultural diversity of the community.  Establish and maintain effective working relationships with those contacted in the course of work.
 Communicate clearly and concisely, both orally and in writing.  Operate office equipment including computers and supporting word processing, spreadsheet, and database applications.
 Establish and maintain a variety of filing, record keeping, and tracking systems.  Ensure adherence to safe work practices and procedures.  Operate a vehicle observing legal and defensive driving practices.

Experience:

Seven (7 ) years of increasingly responsible professional level experience in economic development and planning with a minimum of three (3) years of management, administrative and/or supervisory or project management responsibility.

Training:

Equivalent to a Bachelor’s degree from an accredited college or university with major course work in planning, public administration, business administration, economics, or a related field. A Master’s degree in related field is highly desirable. 611

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Licenses and Certifications:

Possession of a State of California driver’s license and the ability to maintain insurability under the City’s vehicle insurance program.

Special Requirements:

Employees in this class may be required to work extended hours including evenings and weekends.

Environmental Conditions:

Employees in this class generally work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.

Employee may interact with staff and/or the public and private representatives in various settings including the field or remote offices for meetings. The incumbent will be exposed to outdoor environmental elements on a limited basis with exposure to varying temperatures, moderate exterior noise levels including traffic, and may have limited exposure to dust and fumes.

Physical Demands:

Must possess mobility to work in a standard of fice setting including use of standard office equipment, including a compu ter; and to operate a motor vehicle to visit various City sites . Color vision is required to read printed materials and a computer screen. Hearing and speech is required to communicate in person and over the telephone . Touch is required in order to handle documents, and use a computer. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipm ent. This is primarily a sedentary office classification although standing in work areas and walking bet ween work areas may be required. Must be able to sit for prolonged periods of time. Positions in this classification regularly bend, stoop, kneel, rea ch, push, and pull drawers open and closed to retrieve and file information . Employees must possess the ability to lift, carry, push, and pull materials and objects up to 20 pounds.

Mental Demands:

While performing the duties of this clas s, an employee uses written and oral communication skills; reads and interprets data, information, and documents; analyzes and solves problems; uses math, and mathe matical reasoning; observes and interprets people, and situations; learns and applies new information and skills; performs highly detailed work; deals with changing deadlines, constant interruptions, and multiple concurrent tasks; and interacts with others encountered in the course of work.

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CAREER PROGRESSION

FROM: Economic Development Director

TO: Assistant City Manager

Approved by Name: Title:

Effective Date: FLSA Status: Exempt

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CLASSIFICATION DESCRIPTION

HUMAN RESOURCES ADMINISTRATOR I/II

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Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class.

Specifications are not intended to reflect all duties performed within the job.

DEFINITION

Under general direction, plans, organizes, administers, coordinates, and performs a wide variety of managerial and professional level duties in support of a comprehensive human resources program including recruitment and selection, classification and compensation, employee and labor relations, benefit administration, safety and risk management functions for the City of Wildomar; administers general liability, workers' compensation, health/wellness, leave management, return -to-work, safety management, and employee training; provides complex and responsible support to the Administrative Services Director; and performs related work as required.

DISTINGUISHING CHARACTERISTICS

Human Resources Administrator I
This is the journey level class in the professional Human Resources Administrator series. Positions at this level are not expected to function with the same amount of knowledge or skill level as positions allocated to the Human Resources Administrator II. The lower level exe rcises less independent discretion and judgment in matters related to work procedures and methods. Incumbents at this level perform routine to moderately complex assignments and are expected to become f ully knowledgeable of the assigned areas, and learn to perform the full range of human resources functions. Further, incumbents at this level do not have supervisory responsibility; and do not have responsibility for the Risk Management function.

Human Resources Administrator II
This is the advanced/senior level classification with responsibility for managing and participating in all functions and activities of the Human Resources and Risk Management Division, including responsibility for Risk Management. Work assignments are typically given as broad, conceptual ideas and directives and incumbents are accountable for overall results and responsible for developing guidelines, action plans, policies and procedures, and methods to produce delivera bles on time and within budget. Incumbents serve as a professional-level resource for organizational, managerial, and operational analyses and studies.

Flex Staffing
This series may be flexibly staffed at either the journey level or advanced level. Incumbents appointed to the Human Resources Administrator I (journey level) may reasonably expect to

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progress to the Human Resources Administrator II (senior level) upon attaining and demonstrating the full knowledge, skills and abi lities of the higher level ; being assigned supervisory responsibility ; being assigned responsibility for the Risk M anagement function; as well as meeting the qualifications and department requirements established for progression, which shall remain at the department head’s discretion.

SUPERVISION RECEIVED AND EXERCISED

Receives general supervision (Human Resources Administrator I) to general direction (Human Resources Administrator II) from the Administrative Services Director. May provide lead direction over lesser skilled administrative support staff (Human Resources Administrator I); and may e xercise general and/or direct supervision over professional, para -professional, technical, administrative, and skilled and semi -skilled assigned staff (Human Resources Administrator II).

ESSENTIAL FUNCTION STATEMENTS--Essential duties and responsibilities may include, but are not limited to, the following:

Human Resources Administrator I

1. Assists in the implementation of division goals, objectives, and priorities for assigned programs ; assists in the administration of policies and procedures; p rovides professional support in the administration of the Human Resources Division’s services.

2. Provides responsible technical support and staff assistance to the Administrative Services Director.

3. Coordinates and implements recruitment and selection activities including announcement development; application screening and evaluation; examination selection, development, and testing; candidate certification and interviews; background checks, on -boarding and new employee orientations; coordinates the City’s Livescan system for employment.

4. Coordinates benefit administration activities for the City, including open enrollment.

5. Coordinates the processing of personnel action forms ensuring compliance with City personnel rules and regulations.

6. Provides assistance with employee relations issues; provides information and assistance to departmental personnel regarding employee evaluations, disciplinary actions and other employee relations issues.

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7. Coordinates employee leaves and return -to-work programs ; facilitates interactive processes to thoroughly evaluate and document employee needs and the City’s ability to provide accommodations.

8. Participates in the development, implementation, and tracking of employee training and development efforts; facilitates mandatory training courses.

9. Conducts research, analyzes data, and prepares recommendations for a variety of human resource issues and topics; makes oral presentations as required.

10. Responds to internal and public inquiries in a courteous manner; provides information within the area of assignment; resolves complaints in an efficient and timely manner.

11. Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of human resources administration.

12. Develops and monitors contracts with consultants and vendors.

13. Maintains and secures all official personnel files and human resources records in accordance with various regulatory requirements.

14. Serves as a liaison to all City departments on human resources matters; explains and interprets programs, policies, and activities; participates in resolving sensitive personnel issues.

15. Develops and implements various systems and procedures to meet division goals, objectives, and policies.

16. Prepares and presents staff and agenda reports and other necessary correspondence related to assigned activities and services; provides staff support and presents reports to various commissions, committees, and boards as necessary.

17. Performs other related duties as required.

Human Resources Administrator II (In addition to the Essential Duties Assigned at the “I” Level)

1. Develops and implements division goals, objectives, policies, and priorities for a comprehensive human resources program; recommends, develops, implements, and administers policies and procedures; p rovides leadership in the development of the Human Resources Division’s short - and long-range plans.

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2. Oversees and participates in the development and administration of the Human Resources Division’s operating budgets; forecasts funds needed for staffing, equipment, materials, and supplies; monitors and approves expenditures; implements adjustments.

3. Provides advice and highly responsible technical support and staff assistance to the Administrative Services Director, and City Manager; conducts a variety of organizational studies and investigations; recommends and implements modifications to programs, policies, and procedures as appropriate.

4. Conducts and implements classification, reclassification, and organizational studies; evaluates and determines appropriate classifications and structures; prepares written reports and recommendations; develops new and revises existing classification specifications.

5. Conducts wage, salary and benefit studies and surveys for the purpose of compensation administration; compiles data and prepares written reports including recommendations for action.

6. Provides assistance with employee relations issues; consults with managers and employees regarding the interpretation of personnel practices, policies, and procedures including related laws and regulations; provides information and assistance to departmental personnel regarding employee evaluations, disciplinary actions and other employee relations issues.

7. Provide oversight of all disciplinary matters within the City and provides recommendation of disciplinary action; provide training and advice to employees on the principles of discipline, including applicable law; attend disciplinary and grievance hearings; provide oversight in the preparation of all related written reports and correspondence.

8. Plans, develop s, coordinate s, and implement s a comprehensive safety and risk management program including policies and procedures within a City Safety Manual and Inj ury and Illness Prevention Program; risk management and loss control; risk assessment; workers’ compensation; and property and liability insurance programs.

9. Manages the City's Workers’ Compensation Program and performance through a third -party administrator; oversees the investigation of accidents and injuries and the evaluation of claims; coordinates workers’ compensation injury management and programs to minimize lost time injuries.

10. Develops and maintains an OSHA compliant record keeping sys tem and documentation for work related injury or illness, safety training, and related reports; track s pertinent licenses and certifications; chairs the City’s Safety Committee; facilitate s and coordinate s meeting agendas 617

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and minutes; ensure s compliance wi th the Department of Transportation's Drug and Alcohol Testing program, and maintain appropriate records.

11. Evaluates and recommends training needs and priorities; develops training content and selects trainers; addresses concerns and questions regarding training and employee development.

12. Conducts research, analyzes data, and prepares written and statistical reports and recommendations for a variety of human resource issues and topics; makes oral presentations as required; updates and revises written directives, rules, and regulations and various handbooks as appropriate.

13. Manages the work plan for assigned staff; assigns work activities, projects, and programs to carry out the work and goals of the division; monitors and evaluates work products, methods, and procedures; meets with staff to identify and resolve problems.

14. Participates in the selection of assigned staff; provides or coordinates staff training; evaluates and reviews employee performance with empl oyees to correct deficiencies; recommends and implements discipline.

15. Responds to difficult and sensitive public inquiries and complaints , and assists with resolutions and alternative recommendations.

16. Performs other related duties as required.

QUALIFICATIONS

Knowledge of:

Human Resources Administrator I
• Principles of City government organization, functions, and management. • Functions, and processes related to Human Resources a dministration, leave management, record keeping, benefits administration, recruitment and selection, training and development, and employee relations.
• Pertinent Federal, State and local laws, codes and regulations as applied to Human Resources Administration.
• Organizational and project management principles and practices. • Laws and protections related to employee leaves of absence and return to work programs; and interactive processes and documentation.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
• Methods and techniques for effective record-keeping and maintenance. 618

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• Modern office procedures, methods, and equipment including computers and supporting software applications.
• Recent and on-going developments, current literature, and sources of information related to the operations of the assigned areas.
• City and mandated safety rules, regulations, and protocols.

Human Resources Administrator II (In addition to the above) • Principals of Human Resources Administration Labor Relations and Risk Management. • Principles and practices of program development and administration, and budgeting. • Operations, services, and activities related to a comprehensive human resources program including recruitment and selection, classification and compensation, employee and labor relations, benefit administration, safety and risk management functions. • Principles and practices of labor relations, negotiations processes, equal employment guidelines, and employment law.
• Methods and techniques of research, statistical analysis, and report preparation. • Principles and practices of leadership and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly. • General liability and workers' compensation laws and claim settlement procedures; property and liability insurance administration.
• Principles and practices of training needs assessments; training curriculum development, and training delivery methods and techniques for adult learners. • Organization and management practices as applied to the development, analysis, and evaluation of risk management, safety, workers ’ compensation, and health/wellness programs.
• Principles of supervision, training, and performance evaluation.

Ability to:

Human Resources Administrator I
• Coordinate and perform p rofessional journey level duties associated with the delivery of assigned human resources functions for the City.
• Understand the organization, operation, and services of the City and of outside agencies as necessary to perform assigned responsibilities.
• Maintain confidentiality of all human resources matters. • Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner.
• Interpret and apply federal, state, and local policies, laws, and regulations. • Develop and maintain effective interdepartmental coordination. • Demonstrate an awareness and appreciation of the cultural diversity of the community. • Establish and maintain effective working relationships with those contacted in the course of work.
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• Effectively represent the division and the City in meetings with governmental agencies, community groups, and various businesses, professional, and regulatory organizations, and in meetings with individuals.
• Communicate clearly and concisely, both orally and in writing. • Operate office equipment including computers and supporting word processing, spreadsheet, and database applications.
• Establish and maintain a variety of filing, record keeping, and tracking systems. • Ensure adherence to safe work practices and procedures. • Operate a vehicle observing legal and defensive driving practices.

Human Resources Administrator II (In addition to the above) • Manage, administer, coordinate, and perform advanced professional level duties associated with the delivery of a comprehensive human resources and risk management program for the City, including all assigned functional areas.
• Provide administrative and professional leadership for the Human Resources Division. • Recommend and implement division goals, objectives, and procedures. • Plan, organize, direct, and coordinate, the work of assigned staff. • Select, supervise, train, and evaluate staff.
• Research, analyze, and evaluate new service delivery methods and techniques. • Prepare and administer division budget.
• Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
• Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals.
• Exercise sound judgment and common sense.
• Set priorities, and meet critical time deadlines.

Experience:

Human Resources Administrator I
Three (3) years of increasingly responsible professional level experience in human resources with responsibility in multiple functional areas including classification and compensation, benefits administration, training and development, and recruitment and selection.

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Human Resources Administrator II
Five (5) years of increasingly responsible professional level experience in human resources with responsibility in multiple functional areas including classification and compensation, benefits administration, training and development, recruitment and selection, risk management (safety, insurances, and workers’ compensation) and/or labor relations; including a minimum of two (2) years in a supervisory capacity.

Training:

Human Resources Administrator I
Equivalent to a Bachelor’s degree from an accredited college or university with major course work in human resources, public or business administration, or a closely related field. A Master’s degree in a related field is highly desirable.

Human Resources Administrator II
Equivalent to a Bachelor’s degree from an accredited college or university with major course work in human resources, public or business administration, or a closely related field. A Master’s degree in a related field is highly desirable.

Licenses and Certifications:

Possession of a State of California driver’s license and the ability to maintain insurability under City’s vehicle insurance program.

Special Requirements:

Employees in this class may be required to work extended hours including evenings and weekends.

Environmental Conditions:

Employees in this class generally work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.

Physical Demands:

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primarily a sedentary office classification although standing in work areas and walking bet ween work areas may be required . Must be able to sit for prolonged periods of time. Positions in this classification regularly bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information . Employees must possess the ability to lift, carry, push, and pull materials and objects up to 20 pounds.

Mental Demands:

While performing the duties of this class, an employee uses written and oral communication skills; reads and interprets data, information, and documents; analyzes and solves problems; uses math, and mathe matical reasoning; observes and interprets people, and situations; learns and applies new information and skills; performs highly detailed work; deals with changing deadlines, constant interruptions, and multiple concurrent tasks; and interacts with others encountered in the course of work.

CAREER PROGRESSION

FROM: Human Resources Administrator I

TO: Human Resources Administrator II

Approved by Name: Title:

Effective Date: FLSA Status: Level I – Non-Exempt
Level II – Exempt

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CLASSIFICATION DESCRIPTION

INTERN I & II

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Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class.

Specifications are not intended to reflect all duties performed within the job.

DEFINITION

Under direct or general supervision, performs entry level professional administrative or technical duties; assists in a wide variety of studies and research projects; assists in various types of work designed to complement and supplement existing City programs; and p erforms related work as required.

DISTINGUISHING CHARACTERISTICS

This is a temporary part -time, entry level classification in which students with current enrollment in, or recent completion of a college degree gain experience in assisting management staff in the performance of professional administrative and/or technical duties. The inte rnship can also apply towards an educational project requirement, or thesis when coordinated with the graduate school as work experience. Assignments are designed to align w ith students’ course of study and career goals, and to provide developmental opportunities.

Intern I
This class is utilized for students with current enrollment in, or recent completion within the last five (5) years, of a Bachelor’s degree with major coursework in an area related to the work performed in municipal government.

Intern II
This class is utilized for students with current enrollment in, or recent completion within the last five (5) years, of a Master’s degree with major coursework in an area related to the work performed in municipal government. Incumbents working at the Intern II level are expected to perform with a greater degree of independence and assume greater complexity of duties.

SUPERVISION RECEIVED AND EXERCISED

Receives direct (Intern I) or general (Intern II) supervision from higher level management staff, as assigned.

ESSENTIAL FUNCTION STATEMENTS--Essential duties and responsibilities may include, but are not limited to, the following:

1. Assists supervisor and department staff members with a variety of administrative support duties as assigned.

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INTERN I & II

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2. Assists in compiling and analyzing data.

3. Prepares and/or processes routine reports, correspondence and records.

4. Performs computer data entry to record and retrieve department information.

5. Interacts with interdepartmental staff and other agency representatives in o btaining or providing data.

6. Performs routine clerical tasks as needed, including copying and filing documents, collating materials, answering telephones, etc.

7. Picks up and delivers documents, materials, supplies, etc., as needed.

8. Observes and complies with City and mandated safety rules, regulations, and protocols.

9. Performs related duties as required.

QUALIFICATIONS

Knowledge of:
 Operations and organizational structure of municipal government.  Principles and practices of research and report preparation.  Modern office procedures, methods and equipment including computers and s upporting software applications.
 English usage, spelling, grammar, and punctuation.
 Basic math.
 Principles and practices of filing and record keeping.  Methods and techniques of public relations and customer service.  Safe and efficient work practices as they relate to an office environment.  Principles and practices of customer service and public relations.  City and mandated safety rules, regulations, and protocols.

Ability to:
 Conduct research, compile and analyze technical information.  Maintain and follow department policies and procedures.  Operate and use modern office equipment including a computer and various software packages.  Communicate clearly and concisely, both orally and in writing.  Demonstrate an awareness and appreciation of the cultural diversity of the community.  Establish and maintain effective working relationships with those contacted in the course of work.
 Deliver quality customer service.
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 Work independently and as a team member.
 Ensure adherence to safe work practices and procedures.  Operate a vehicle observing legal and defensive driving practices.

Experience:

Prior work experience in performing administrative, office, and/or public contact duties is highly desirable.

Training:

Intern I
Current enrollment in, or recent completion within the last f ive (5) years, of a Bachelor’s degree from an accredited college or university with major coursework in an area related to the work performed in municipal government e.g. public administration, political science, sports/recreation, communications, engineering, planning , information technology, finance, accounting, criminal justice, or closely related discipline.

Intern II
Current enrollment in, or recent completion within the last five (5) years, of a Master’s degree from an accredited college or university with major coursework in an area related to the work performed in municipal government e.g. public administration, political science, sports/recreation, communications, engineering, planning, information technology, finance, accounting, criminal justice, or closely related discipline.

Licenses and Certifications:

Possession of a State of California driver’s license and the ability to maintain insurability under the City’s vehicle insurance program.

Special Requirements:

Employees in this class may be required to work varying shifts and extended hours including evenings and weekends.

Environmental Conditions:

Employees in this class generally work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. 625

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Employee may interact with staff and/or the public and private representatives in various settings including the field or remote offices for meetings. The incumbent will be exposed to outdoor environmental elements on a limited bas is with exposure to varying temperatures, moderate exterior noise levels including traffic, and may have limited exposure to dust and fumes.

Physical Demands:

Must possess mobility to work in a standard office setting including use of standard office equipment, including a compu ter; and to operate a motor vehicle to visit various City sites . Color vision is required to read printed materials and a computer screen. Hearing and speech is required to communicate in person and over the telephone . Touch i s required in order to handle documents, and use a computer. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. This is primarily a sedentary office classificat ion although standing in work areas and walking bet ween work areas may be required. Must be able to sit for prolonged periods of time. Positions in this classification regularly bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information . Employees must possess the ability to lift, carry, push, and pull materials and objects up to 20 pounds.

Mental Demands:

CAREER PROGRESSION

FROM: Intern I

TO: Intern II

Approved by Name: Title:

Effective Date: FLSA Status: Non-Exempt

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CLASSIFICATION DESCRIPTION

MAINTENANCE WORKER I/II

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Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class.

Specifications are not intended to reflect all duties performed within the job.

DEFINITION

Under general supervision, performs a variety of manual or semi -skilled duties related to construction, maintenance and repair of City facilities, open spaces, cemetery district, building maintenance, and parks landscape installation and maintenance; operates light power equipment; and performs related work as required.

DISTINGUISHING CHARACTERISTICS

Maintenance Worker I
This is the entry level class in the Maintenance Worker series. Positions at this level are not expected to function with the same amount of knowledge or skill level as positions allocated to the Maintenance Worker II level and exercise less independent discretion and judgment in matters related to work procedures and methods. Incumbents at this level are expected to become fully knowledgeable of the assigned area and learn to perform the full range of maintenance work.

Maintenance Worker II
This is the journey level class in the Maintenance Worker series. Positions at this level are distinguished from the Maintenance Worker I level by the performance of the full range of duties as assigned, working with increasing independence, and exercising judgment and initiative within departmental policies and guidelines. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.

Maintenance Worker III
This is the advanced journey level class in the Maintenance Worker series. Positions at this level are distinguished from the Maintenance Worker II level by the performance of the full range of duties at an advanced level and demonstrating expertise in multiple functions . Incumbents assigned to this level work with independence, exercise regular judgment and initiative, lead and monitor the work of others .

Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.

Flex Staffing
This series may be flexibly staffed at either the entry or journey level. Incumbents appointed to the Maintenance Worker I (entry level) may reasonably expect to progress to the Maintenance Worker II (journey level) upon attaining and demonstrating the full knowledge, skills and abilities of the job classification and meeting the qualifications and department requirements established for 627

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progression, which shall remain at the depa rtment head’s discretion.

SUPERVISION RECEIVED AND EXERCISED

Receives direct (Maintenance Worker I) to general supervision (Maintenance Worker II) from the Community Services Manager, and lead direction from the Senior Maintenance Worker.

ESSENTIAL FUNCTION STATEMENTS--Essential duties and responsibilities may include, but are not limited to, the following:

General Functions:

1. Performs a wide variety of skilled and semi-skilled construction, landscape, and maintenance work, including low voltage electrical, painting, street patching, and curb repair.

2. Operates and maintains hand and portable power tools.

3. Operates motor-driven equipment and trucks on streets, highways and over terrain.

4. Participates and may lead a crew in assigned work projects, including oversight of temporary staffing, contracted janitorial staffing, volunteers, and/or work release program participants.

5. Uses chemicals and/or other supplies.

6. Maintains simple records.

7. Conducts inventory of supplies and replenish es as required in acc ordance with City and departmental policies and procedures.

8. Uses computer for work reporting and information access.

9. Cleans, maintains and stores equipment.

10. Reads and interprets directions and sketches.

11. Performs vacation and temporary relief as necessary.

12. Observes and complies with City and mandated safety rules, regulations, and protocols.

13. Performs related duties as required.

Parks Maintenance and Open Spaces (Including Cemetery Grounds) Functions:

1. Prepares soil for planting and transplanting.

2. Plants, waters, cultivate, fertilize, rakes, and cares for lawns and ground with hand tools and light power equipment.

3. Sprays for pest and weed control using non-restricted chemicals and products.

4. Trims shrubs and hedges; mows lawns, fields or street medians.

5. Documents all City maintains plant life including shrubs, hedges, grass, and trees; documents any type of destruction found to parks and plant life.

6. Cleans and maintains rest rooms and park structures.

7. Assists in installation and repair of irrigation systems, fencing and lighting; programs and maintains irrigation clocks.
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8. Sets up safety devices for trimming crew and may act as flag person.

9. Operates a variety of vehicles and equipment such as water trucks, riding lawn mowers, tanker trucks and large trailers.

10. Installs and repairs lawn sprinkler system, ball field fencing, and pool facilities.

11. Lines out ball fields and unpaved parking lots.

12. Prepares open spaces for City events; sets up events and works City booth; assists residents, customers, and vendors; and performs post-event clean up.

13. Operates a chipper, chain saw or tractor mower.

14. Checks chlorine and pH levels and performs minor maintenance of pools.

15. Patrols parks and performs inspections of contracted services; reports issues to supervisor.

16. Documents residents’ complaints and responds to inquiries.

Street Maintenance Functions:

1. Patches streets and assists in paving streets.

2. Constructs and repairs curbs and gutters by excavating with pneumatic and hand tools, building forms, mixing, placing and finishing concrete.

3. Places traffic control and warning signs; monitors traffic fl ow; serves as flag person for traffic safety.

4. Fabricates and installs street and traffic control signs.

5. Paints street lines, crosswalks, and curbs using spray tank , street striper and brush; paints and installs traffic control devices; assists in installation of new wiring.

6. Places preformed plastic pavement markings and applies raised pavement markers.

7. Cleans, maintains and stores painting equipment.

8. Cleans storm drains, drainage ditches and culverts.

Cemetery Operations & Maintenance Functions:

1. Measures and marks plots for burials; cuts out sod and digs graves using backhoe and hand tools; covers burial sites with plywood, planks, and tarps for safety of visitors.

2. Unloads casket from Hurst and transports to burial site; performs burials including lowering of caskets, backfilling, tamping and re-sodding gravesites.

3. Sets up chairs, tables, and podium for funeral services ; places signage and cones, directs parking and guests attending funeral services; removes chairs, tables, podium, signage and cones at the end of the funeral; cleans and stores equipment.

4. Installs monument markers/ headstones and vases.

5. Provides routine customer service to members of the public while in the field; provides office administrative back-up support; answers phones, and schedules appointments, as needed.

6. Assists in working with families and mortuaries to coordinate funeral services.

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QUALIFICATIONS

Knowledge of:
• Tools, equipment, materials and techniques used in construction and maintenance. • Tools, equipment, materials and techniques uses in landscape maintenance and irrigation systems.
• Advanced general construction and maintenance procedures and methods. • Advances electrical principles.
• Use of hazardous chemicals common to construction and maintenance activities. • Record keeping principles and procedures.
• Operations and organizational structure of municipal government. • Basic office procedures, methods and equipment including computers and s upporting software applications.
• English usage, spelling, grammar, and punctuation.
• Methods and techniques of public relations and customer service. • Safe and efficient work practices.
• City and mandated safety rules, regulations, and protocols.

Ability to:
• Perform strenuous physical work with agility and endurance. • Work in cooperative manner with others and contribute to a successful team effort. • Use and properly operate assigned tools and equipment. • Operate assigned trucks and equipment, observing legal and defensive driving practices. • Make emergency field electrical repairs.
• Analyze situations and develop sound solutions, while maintaining safety at all times. • Read maps and learn the City's geography.
• Establish and maintain accurate logs, records, and written records of work performed. • Make basic and accurate mathematic computations.
• Maintain and follow department policies and procedures. • Operate and use modern office equipment including a computer and various software packages. • Communicate clearly and concisely, both orally and in writing. • Understand and follow oral and written instructions.
• Demonstrate an awareness and appreciation of the cultural diversity of the community. • Establish and maintain effective working relationships with those contacted in the course of work.
• Deliver quality customer service.
• Work independently and as a team member.
• Ensure adherence to safe work practices and procedures. • Operate a vehicle observing legal and defensive driving practices. Demonstrate an awareness and appreciation of the cultural diversity of the community.

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Experience:

Maintenance Worker I
A minimum of six (6) months of prior work e xperience in construction, maintenance, landscape maintenance, facilities maintenance , or manual labor i nvolving the use of hand tools, portable power tools, and related light and heavy equipment.

Maintenance Worker II
A minimum of one (1) year of experience in construction, maintenance, landscape maintenance, facilities maintenance, or manual labor i nvolving the use of hand tools, portable power tools, and related light and heavy equipment, equivalent to a Maintenance Worker I at the City of Wildomar.

Training:

Maintenance Worker I
Equivalent to the comp letion of a High School diploma. T he completion of college level coursework or technical training in construction technology, or a related field is highly desirable.

Maintenance Worker II
Equivalent to the completion of a High School diploma. The completion of college level coursework or technical training in construction technology, or a related field is highly desirable.

Licenses and Certifications:

Possession of a State of California driver’s license and the ability to maintain insurability under the City’s vehicle insurance program.

A Commercial driver's license with a tank endorsement may be required of some positions.

Special Requirements:

Employees in these classes may be required to work varying shifts and extended hours including evenings and weekends and holidays.

Safety regulations prohibit incumbents from wearing contact lenses when working with certain chemicals. Incumbents in positions requiring use of a respirator are prohibited from wearing beards or other facial hair which prevents a proper respirator fit. 631

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Environmental Conditions:

Employees in this class generally work in a field environment with exposure to outdoor environmental elements on a regular basis with exposure to varying temperatures, very loud exterior noise levels including traffic , and may have regular exposure to dust and fumes.

Employees will also work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with staff and/or the public and private representatives in various settings including the field or remote offices for meetings.

Physical Demands:

Employees in this class must be in good physical condition and be able to exert physical strength for prolonged periods of time . Positions in this classification regularly bend, stoop, kneel, reach, push, and pull in order to perform assigned tasks . Employees must possess the ability to lift, carry, push, and pull materials and objects up to 100 pounds. This position is also expected to regularly perform work in the field that may require grea ter noise exposure from traffic; walking on uneven ground; working around and with equipment and machinery; exposure to fumes, dirt and gas; and exposure to varying extremes in temperatures. Incumbents must possess mobility to work in a standard office setting including use of standard office equipment, including a compu ter; and to operate a motor vehicle to visit various work sites. Color vision is required to read printed materials and a computer screen as well as to discern issues related to plant health and/or species. Hearing and speech is required to communicate in person and over the telephone. Touch is required in order to handle documents, use a computer , drive a vehicle, and operate a variety of hand and power tools . Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or c alculator and to operate hand and power tools.

Standing in work areas and walking between work areas may be required both in the office and in the field.

Mental Demands:

While performing the duties of this class, an employee uses limited written communication skills and primarily oral communication skills ; reads and interprets data, information, and documents; analyzes and solves problems; observes and interprets people, and situations; learns and applies new information and skills ; performs detailed work following verbal instructions and departmental procedures; deals with changing priorities, interruptions, and multiple concurrent tasks; and interacts with others encountered in the course of work.

CAREER PROGRESSION

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FROM: Maintenance Worker I

TO: Maintenance Worker II

TO: Senior Maintenance Worker

Approved by Name: Title:

Effective Date: FLSA Status: Non-Exempt

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CLASSIFICATION DESCRIPTION

MANAGEMENT ANALYST I/II

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Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class.

Specifications are not intended to reflect all duties performed within the job.

DEFINITION

Under general supervision, performs a wide variety of responsible administrative and analytical duties in support of an assigned department; conducts studies and research programs; participates in special projects and assigned programs; prepares a variety of financial and statistical reports; oversees specialized program areas; administers budgets and grants; ensures work quality and adherence to established policies and procedures; perform s analytical and administrative tasks relative to assigned area of responsibility; and performs related work as required.

DISTINGUISHING CHARACTERISTICS

Management Analyst I
This is the entry level class in the professional Management Analyst series. Positions at this level are not expected to function with the same amount of knowledge or skill level as positions allocated to the Management Analyst II level and exercise less independent discretion and judgment in matters related to work procedures and methods. Incumbents at this level perform moderately complex assignments and are expected to become fully knowledgeable of the assigned area and learn to perform the full range of departmental professional, administrative, analytical, financial and statistical work.

Management Analyst II
This is the journey level class in the professional Management Analyst series. Positions at this level are distinguished from the Management Analyst I by the performance of the full range of duties as assigned, working independently, and exercising judgment and initiative. Incumbents are expected to perform the more difficult and complex professional, administrative, analytical, financial and statistical work requiring thorough knowledge of departmental systems and procedures. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.

Flex Staffing
This series may be flexibly staffed at either the entry or journey le vel. Incumbents appointed to the Management Analyst I (entry level) may reasonably expect to progress to the Management Analyst II (journey level) upon attaining and demonstrating the full knowledge, skills and abilities of the job classification and meeting the qualifications and department requirements established for progression, which shall remain at the department head’s discreti on.

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MANAGEMENT ANALYST I & II

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SUPERVISION RECEIVED AND EXERCISED
Receives direct (Management Analyst I) to general supervision (Management Analyst II) from the Administrative Services Manager, Finance Manager, or other management staff as assigned. May provide lead direction over lesser skilled administrative and technical support staff.

ESSENTIAL FUNCTION STATEMENTS--Essential duties and responsibilities may include, but are not limited to, the following:

1. Provides high level professional, analytical, financial and administrative support in the functions of an assigned department including financial administration and reporting , budget preparation and control, special projects and events, grants administration, purchasing and contract administration, information technology, public information, and program evaluation and administration.

2. Reviews departmental reports and documents for completeness, proper punctuation, grammar and spelling and compliance with established guidelines; develops filing guides and systems.

3. Participates in the preparation and administration of departmental or program budget; forecast s funds needed for staffing, equipment, materials and supplies; monitors and approves expenditures; recommends adjustments as necessary.

4. Prepares, monitors and reconciles a variety of budgets, contracts, grant - funded and/or state-or federal-funded programs which require adherence to regulations, policies and procedures.

5. Allocates project or program appropriations, expenses and revenues to specific budget centers; prepares periodic reports regarding income and expenses; confers with internal and external auditors to ensure all program guidelines are met.

6. Conducts a variety of organizational, operational and analytical studies and investigations; collects, summarizes, and evaluates data; recommends modifications to existing programs, policies and procedures as appropriate; prepares and delivers a variety of formal reports and presentations.

7. Coordinates and reviews the work plan for assigned departmental services and activities; assigns work activities and projects; monitors work flow; reviews and evaluates work products, methods and procedures; meets with staff to identify and resolve problems.

8. Participates in the development and implementation of goals, objectives, policies and priorities; recommends and implements resulting policies and procedures.

9. Coordinates department activities with those of other departments, outside agencies and organizations; serves as the liaison for the assigned department with other departments and outside agencies; serves on various internal committees; negotiates and resolves sensitive and controversial issues.
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10. Develops public information, educational, and marketing materials including writing and editing documents, soliciting advertisers, and distributing materials on an as needed basis.

11. Plans, oversees, and par ticipates in the implementation and maintenance of the City's Community Emergency Response Team (CERT) program ; e valuates and coordinates ongoing review and updates to the City's Emergency Operations Plan, other related plans, and related policies and procedures; c oordinates compliance with National Incident Management System (NIMS) training standards, California Statutes, and other regulations ; c oordinates readiness, activation, and operation of the City Emergency Operations Center (EOC) ; provides support to major emergency response, possibly including scene response, offsite resource coordinating, and/or EOC activation ; coordinates with other departments on emergency management, public safety, public information, facilities, CERT, NIMS and related events and activities, as assigned.

11. Provides staff assistance to an assigned department head; participates on a variety of boards and committees; prepares and presents staff reports and other necessary correspondence.

12. Oversees and coordinates departmental purchasing activities; prepares bids and requests for proposals; evaluates submissions; recommends contract award; monitors contract performance to ensure compliance with contractual obligations ; authorizes payments to vendors; resolves vendor issues.

13. Prepares grant applications; implements and monitors grant programs; monitors grant expenditures to ensure compliance with grant contractual obligations; submits quarterly and annual reports.

14. Provides technical guidance and training to technical and administrative support staff.

15. Explains program requirements and procedures to clients, service providers, employees, the public and representatives of other organizations; distributes informational materials as requested.

16. Prepares and submits City Council agenda reports, resolutions, ordinances and correspondence regarding assigned activities.

16. Monitors the efficiency and effectiveness of service delivery methods and procedures; recommends, within departmental policy, appropriate service and staffing levels.

17. Observes and complies with City and mandated safety rules, regulations, and protocols.

18. Performs related duties as required.

QUALIFICATIONS

Knowledge of:
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• Principles and practices of public administration and program development. • Principles and practices of budget development and administration. • Operations, services and activities of assigned program area. • Methods of research, program analysis and report preparation. • Principles and procedures of financial record keeping and reporting • Operations and organizational structure of municipal government. • Pertinent Federal, State and local laws, codes and regulations. • Methods and techniques of grant program administration. • Principles of project management.
• Principles of public relations and customer service. • Modern office procedures, methods and equipment including computers and s upporting software applications.
• English usage, spelling, grammar, and punctuation.
• Principles and practices of filing and record keeping. • Methods and techniques of public relations and customer service. • Safe and efficient work practices as they relate to code enforcement. • City and mandated safety rules, regulations, and protocols. • Mathematical calculations.

Ability to:
• Perform moderately complex administrative and analytical activities for assigned departmental programs.
• Understand the organization and operation of the assigned department and outside agencies as necessary to assume responsibilities.
• Interpret, explain, and apply administrative and departmental policies and procedures. • Research, analyze and evaluate programs, policies, and procedures; assemble information from a variety of sources for the preparation of reports or completion of forms; use spreadsheets at an intermediate to advanced level to make arithmetic and statistical calculations. • Analyze complex problems, evaluate alternatives, and make recommendations. • Apply critical thinking to complex projects and interpret detailed requirements. • Collect, compile, and analyze complex information and prepare statistical reports. • Conduct and participate in various organizational studies and analyses. • Plan and organize multiple tasks and projects to meet deadlines. • Train, lead, assign, organize and review the work of lower level staff, as assigned. • Prepare and administer complex departmental and program budgets. • Prepare and administer comprehensive grant and bid proposals. • Prepare clear and concise reports.
• Develop and accurately maintain a variety of departmental and financial records and documents. • Prepare City Council staff reports; agendas and minutes for boards and committees; and various updates to the City's web pages ; use graphics software to prepare brochures, newsletters, certificates and a variety of similar communications documents. 637

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• Understand, interpret, and apply laws, rules, regulations, policies and procedures related to accounting operations, and recommend implementation of new guidelines and standards. • Evaluate situations, identify problems, and exercise sound independent judgment within established guidelines.
• Maintain professionalism and confidentiality of information. • Maintain and follow department policies and procedures. • Operate and use modern office equipment including a computer and various software packages. • Communicate clearly and concisely, both orally and in writing. • Demonstrate an awareness and appreciation of the cultural diversity of the community. • Establish and maintain effective working relationships with those contacted in the course of work.
• Deliver quality customer service.
• Work independently and as a team member.
• Perform assignments with a high degree of independence. • Ensure adherence to safe work practices and procedures. • Operate a vehicle observing legal and defensive driving practices.

Experience:

Management Analyst I
A minimum of two (2 ) years of increasingly responsible professional or technical administrative and financial program support experience. Experience with a public sector/ government agency is highly desirable. Up to two (2) years of additional qualifying experience may substitute for two (2) years of the required education.

Management Analyst II
A minimum of three (3 ) years of increasingly responsible professional or technical administrative and financial program support experience, of which at least one (1) year is with a public sector/ government agency equivalent to an Management Analyst I with the City of Wildomar. Up to two (2) years of additional qualifying experience may substitute for two (2) years of the required education.

Training:

Management Analyst I
Equivalent to the completion of a Bachelor’s degree from an accredited college or university with major coursework in public administration, business administration, or a related field.
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Management Analyst II
Equivalent to the completion of a Bachelor’s degree from an accredited college or university with major coursework in public administration, business administration, or a related field.

Licenses and Certifications:

Possession of a State of California driver’s license and the ability to maintain insurability under the City’s vehicle insurance program.

Special Requirements:

Employees in these classes may be required to work varying shifts and extended hours including evenings and weekends.

WORKING CONDITIONS
The work environment characteristics and physical/mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. R easonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Environmental Conditions:

Employees in this class generally work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.

Physical Demands:

Must possess mobility to work in a standard office setting including use of standard office equipment, including a compu ter; and to operate a motor vehicle to visit various City sites . Color vision is required to read printed materials and a computer screen. Hearing and speech is required to communicate in person and over the telephone . Touch is required in order to handle documents, and use a computer. Finger dexterity is needed to access, enter, and retrie ve data using a computer keyboard or calculator and to operate standard office equipment. This is primarily a sedentary office classification although standing in work areas and walking bet ween work areas may be required. Must be able to sit for prolonged periods of time. Positions in this classification regularly bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information . Employees must possess the ability to lift, carry, push, and pull materials and objects up to 20 pounds.

Mental Demands:
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MANAGEMENT ANALYST I & II

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While performing the duties of this class, an employee uses written and oral communication skills; reads and interprets data, information, and documents; analyzes and solves problems; uses math, and mathe matical reasoning; observes and interprets people, and situations; learns and applies new information and skills; performs highly detailed work; deals with changing deadlines, constant interruptions, and multiple concurrent tasks; and interacts with others encountered in the course of work.

CAREER PROGRESSION

FROM: Management Analyst I

TO: Management Analyst II

TO: Senior Management Analyst

Approved by Name: Title:

Effective Date: FLSA Status: Non-Exempt

640
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CITY OF WILDOMAR

CLASSIFICATION DESCRIPTION

PRINCIPAL ENGINEER/CITY ENGINEER

Page 1 of 7 ends

Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class.

Specifications are not intended to reflect all duties performed within the job.

DEFINITION

Under general direction, plans, organizes, administers, coordinates, and performs a wide variety of managerial and advanced professional level duties as a division manager overseeing the City’s Capital Improvement Program (CIP) or Land Development Services; serves as City Engineer; provides complex and responsible support to the Public Works Director; and performs related work as required.

DISTINGUISHING CHARACTERISTICS

This is the Division Head/Manager level classification in the professional Engineering Series, with responsibility for serving as City Engineer, and managing and participating in the work of an assigned division, either the management of the City’s Capital Improvement Program (CIP) or management of the City’s Land Development Services. Work assignments are typically given as broad, conceptual ideas and directives and incumbents are accountable for overall results and responsible for developing guidelines, action plans, and methods to produce deliverables on time and within budget. Incumbents serve as a professional-level resource for organizational, managerial, and o perational analyses and studies, and regularly exercise professional engineering judgment in accordance with currently accepted practice of civil engineering and appropriate laws and codes. The Principal Engineer may be designated to serve as City Engineer.

SUPERVISION RECEIVED AND EXERCISED

Receives general direction from the Public Works Director. Exercises general and/or direct supervision over professional, para- professional, technical, administrative, and skilled and semi- skilled assigned staff.

ESSENTIAL FUNCTION STATEMENTS--Essential duties and responsibilities may include, but are not limited to, the following:

1. Assists in the development and implementation of division goals, objectives, policies, and priorities for assigned engineering functions and programs; participates in policy formulation; recommends, develops, implements, and administers policies and procedures; p rovides leadership in the development of the Public Works Department’s short- and long-range plans.

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2. Participates in the development and administration of the Public Works Department’s operating budgets; forecasts funds needed for staffing, equipment, materials, and supplies; monitors and approves expenditures; implements adjustments.

3. Provides advice and highly responsible technical support and staff assistance to the Public Works Director, Assistant City Manager and City Manager; conducts a variety of organizational studies and investigations; recommends and implements modifications to programs, policies, and procedures as appropriate.

4. Oversees and manages the most complex engineering studies and projects as City Engineer; administers construction and professional services contracts; monitors project budget, inspects work in progress and conducts final inspections to accept completed work; ensures compliance with contractual obligations; reviews and recommends approval of change orders; approves progress and final payments; ensures compliance with applicable codes and regulations; provides resolutions to construction problems.

5. Oversees, manages, and participates in Capital Improvement Project planning activities; provides oversight and input into the conceptual design of engineering projects; investigates and resolves problems with scope of work or cost issues of major facility upgrade and replacement projects; participates in construction management activities as required; and ensures that projects are completed on time and within budget.

6. Oversees, manages and reviews civil engineering plan design, specifications, consultant and staff comments in accordance with design requirements and municipal and intergovernmental standards and regulations; recommends approval or additional engineering conditions and changes.

7. Oversees, inspects and verifies work in progress and completed work of assigned staff and contractors for accuracy, proper work methods, techniques, and compliance with applicable standards and specifications.

8. Meets and confers with contractors, engineers, developers, architects, a variety of outside agencies, and the general public in acquiring information and coordinating engineering matters; provides information regarding City development requirements.

9. Provides technical information and instruction regarding applicable procedures and methods; interprets and explains plans, specifications, rules, regulations, and procedures; answers q uestions and resolves concerns; troubleshoots complex operational and maintenance problems.

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PRINCIPAL ENGINEER/CITY ENGINEER

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10. Oversees the bidding process for capital projects including receiving applications, awarding contracts, issuing notices as assigned, and preparing staff reports for Council action.

11. Oversees and m anages City review and response to private development projects through the entitlement and construction drawing preparation and permitting stages; reviews engineering plans and technical studies for conformance with applicable laws, City regulations, and professional standards of practice; reviews and analyzes subdivision and parcel maps, records of survey, traverse calculations, legal descriptions, plats, and similar documents for conformance with applicable laws, City regulations, and professional standards of practice.

12. Attends workshops and participates in professional groups and committees; stays abreast of new trends and innovations; answers questions and provides information to the public; investigates inquiries; recommends corrective actions to resolve issues.

13. Oversees and manages the collection, analysis and reporting of various traffic engineering studies.

14. Prepares federal, state, and local grant applications for various City projects; administers the grant -funded projects and satisfies the grant requirements for capital improvement and various other projects and studies; prepares various authorization requests for the funding source agencies.

15. Attends and participates in community meetings regarding the impact of proposed construction as assigned; responds to citizen complaints.

16. Provides staff support to the Public Works Director; attends meetings of a variety of boards, commissions, and committees; prepares and presents staff reports and other necessary correspondence.

17. Responds to public inquiries in a courteous manner; provides information within the area of assignment; resolves complaints in an efficient and timely manner.

18. Develops and monitors contracts with consultants and vendors.

19. Manages the work plan for assigned staff; assigns work activities, projects, and programs to carry out the work and goals of the division; monitors and evaluates work products, methods, and procedures; meets with staff to identify and resolve problems.

20. Participates in and recommends the selection of assigned staff; provides or coordinates staff training; evaluates and reviews employee performance with employees to correct deficiencies; recommends and implements discipline.
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21. Maintains division records in accordance with departmental policy.

22. Develops and implements various systems and procedures to meet division goals, objectives, and policies.

23. Responds to difficult and sensitive public inquiries and complaints, and assists with resolutions and alternative recommendations.

24. Ensures staff compliance with City and mandated safety rules, regulations, and protocols.

25. Performs other related duties as required.

QUALIFICATIONS

Knowledge of:
• Operations, services and activities of a public works engineering program including s treets, signals, traffic control systems, traffic management, parks, City facilities, and City drainage/storm water systems.
• Principles and practices of construction surveying.
• Modern and complex principles and practices of civil engineering design and construction including roadway design, traffic, grading, hydrology/hydraulics, soils, pavements, environmental compliance, water quality, and construction practices.
• Principles and practices of project and construction management. • Principles and practices of contract administration.
• Terminology, methods, practices and techniques used in technical civil engineering report preparation.
• Principles of mathematics as applied to engineering work. • Grant programs, grant applications, and compliance.
• Principles and practices of program development and administration, and budgeting. • Principles of City government organization, functions, and management. • Administrative principles and practices including goal setting, program development, implementation and evaluation.
• Pertinent Federal, State and local laws, codes and regulations. • Principles of supervision, training, and performance evaluation. • Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
• Principles and practices of leadership and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly. • Methods and techniques of research, statistical analysis, and report preparation. • Methods and techniques for effective record-keeping and maintenance. 644

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• Modern office procedures, methods, and equipment including compu ters and supporting software applications.
• Recent and on-going developments, current literature, and sources of information related to the operations of the assigned areas.
• City and mandated safety rules, regulations, and protocols.

Ability to:
• Perform managerial and professional engineering duties in support of a comprehensive public works engineering and construction program including S treets, Signals, Traffic Control, Traffic Management, Parks, City Facilities, and City Drainage/Storm Water Systems. • Provide administrative and professional leadership for the Engineering Division to which assigned. • Conduct comprehensive engineering studies and develop appropriate recommendations. • Perform technical research and solve complex engineering problems. • Prepare and maintain technical civil engineering records and prepare comprehensive reports. • Compile rough technical data and prepare statistical and narrative reports from field studies. • Develop, review and modify civil engineering plans, designs, and specifications. • Exercise professional engineering judgment to achieve results consistent with objectives. • Recommend and implement division goals, objectives, and procedures. • Plan, organize, direct, and coordinate, the work of assigned staff. • Select, supervise, train, and evaluate staff.
• Understand the organization, operation, and services of the City and of outside agencies as necessary to perform assigned responsibilities.
• Research, analyze, and evaluate new service delivery methods and techniques. • Prepare and administer division budget.
• Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
• Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals.
• Exercise sound judgment and common sense.
• Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. • Interpret and apply federal, state, and local policies, laws, and regulations. • Develop and maintain effective interdepartmental coordination. • Demonstrate an awareness and appreciation of the cultural diversity of the community. • Establish and maintain effective working relationships with those contacted in the course of work.
• Effectively represent the division a nd the City in meetings with governmental agencies, community groups, and various businesses, professional, and regulatory organizations, and in meetings with individuals.
• Communicate clearly and concisely, both orally and in writing. 645

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• Operate office equipment including computers and supporting word processing, spreadsheet, and database applications.
• Establish and maintain a variety of filing, record keeping, and tracking systems. • Ensure adherence to safe work practices and procedures. • Operate a vehicle observing legal and defensive driving practices.

Experience:

Five (5) years of increasingly responsible professional level experience in responsible civil engineering and project management, including a minimum of two (2) years in a leadership and supervisory capacity.

Training:

Equivalent to a Bachelor’s degree from an accredited college or university with major course work in civil engineering or an engineering -related field. A Master’s degree in a related field is highly desirable.

Licenses and Certifications: (Certifications may vary depending on position)

Possession of a State of California driver’s license and the ability to maintain insurability under the City’s vehicle insurance program.

Certificate of Registration as a Professional Civil Engineer issued by the California State Board of Registration for Professional Engineers.

Certificate of Registration as a Land Surveyor issued by the California State Board of Registration for Professional Engineers is desirable.

Certified as a Qualified Storm Water Pollution Prevention Plans (SWPPP) Practitioner and Developer (QSP/QSD) and/or Certified Pro fessional in Storm Water Quality (CPSWQ) is desirable.

Certificate of Registration as a Traffic Engineer in the State of California is desirable.

Certified to operate a Radar Unit is desirable.

Special Requirements:

Employees in this class may be required to work extended hours including evenings and weekends.
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PRINCIPAL ENGINEER/CITY ENGINEER

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Environmental Conditions:

Employees in this class generally work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.

Physical Demands:

Must possess mobility to work in a standard office setting including use of standard office equipment, including a computer; and to operate a motor vehicle to visit various City sites . Color vision is re quired to read printed materials and a computer screen . H earing and speech is required to communicate in person and over the telephone . Touch is required in order to handle documents, and use a computer . Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. This is primarily a sedentary office classification although standing in work areas and walking bet ween work areas may be required . Must be able to sit for prolonged periods of time. Positions in this classification regularly bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information . Employees must possess the ability to lift, carry, push, a nd pull materials and objects up to 25 pounds. This position is also expected to perform some inspections of work in the field that may require greater noise exposure from traffic, and walking on uneven ground, working around machinery, fumes, dirt and gas, and in varying temperatures.

Mental Demands:

While performing the duties of this class, an employee uses written and oral communication skills; reads and interprets data, information, and documents; analyzes and solves problems; uses math, and mathe matical reasoning; observes and interprets people, and situations; learns and applies new information and skills; performs highly detailed work; deals with changing deadlines, constant interruptions, and multiple concurrent tasks; and interacts with others encountered in the course of work.

CAREER PROGRESSION

FROM: Principal Engineer/City Engineer

TO: Public Works Director

Approved by Name: Title:

Effective Date: FLSA Status: Exempt

647

CITY OF WILDOMAR

CLASSIFICATION DESCRIPTION

PRINCIPAL ENGINEER

Page 1 of 7 ends

Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class.

Specifications are not intended to reflect all duties performed within the job.

DEFINITION

Under general direction, plans, organizes, administers, coordinates, and performs a wide variety of managerial and advanced professional level duties as a division manager overseeing the City’s Capital Improvement Program (CIP) or Land D evelopment Services; provides complex and responsible support to the Public Works Director/City Engineer; and performs related work as required.

DISTINGUISHING CHARACTERISTICS

This is the Division Head/Manager level classification in the professional Engineering Series, with responsibility for managing and participating in the work of an assigned division, either the management of the City’s Capital Improvement Program (CIP) or management of the City’s Land Development S ervices. Work assignments are typically given as broad, conceptual ideas and directives and incumbents are accountable for overall results and responsible for developing guidelines, action plans, and methods to produce deliverables on time and within budget. Incu mbents serve as a professional-level resource for organizational, managerial, and o perational analyses and studies, and regularly e xercise professional engineering judgment in accordance with currently accepted practice of civil engineering and appropriate laws and codes.

SUPERVISION RECEIVED AND EXERCISED

Receives general direction from the Public Works Director/City Engineer. Exercises general and/or direct supervision over professional, para -professional, technical, administrative, and skilled and semi -skilled assigned staff.

ESSENTIAL FUNCTION STATEMENTS--Essential duties and responsibilities may include, but are not limited to, the following:

1. Assists in the development and implementation of division goals, objectives, policies, and priorities for assigned engineering functions and programs; participates in policy formulation; recommends, develops, implements, and administers policies and procedures; provides leadership in the development of the Public Works Department’s short- and long-range plans.

CITY OF WILDOMAR

PRINCIPAL ENGINEER

Page 2 of 7 ends

3. Provides advice and highly responsible technical support and staff assistance to the Public Works Director, Assistant City Manager and City Manager; c onducts a variety of organizational studies and investigations; recommends and implements modifications to programs, policies, and procedures as appropriate.

4. Oversees and manages the most complex engineering studies and projects; administers construction and professional services contracts; monitors project budget, inspects work in progress and conducts final inspections to accept completed work; ensures compliance with contractual obligations; reviews and recommends approval of change orders; approves progress and final payments; ensures compliance with applicable codes and regulations; provides resolutions to construction problems.

10. Oversees the bidding process for capital projects including receiving applications, awarding contracts, issuing notices as assigned, and preparing staff reports for Council action.

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13. Oversees and manages the collection, analysis and reporting of various traffic engineering studies.

15. Attends and participates in community meetings regarding the impact of proposed construction as assigned; responds to citizen complaints.

16. Provides staff support to the Public Works Director; attends meetings of a variety of boards, commissions, and committees; prepares and presents staff reports and other necessary correspondence.

17. Responds to public inquiries in a courteous manner; provides information within the area of assignment; resolves complaints in an efficient and timely manner.

18. Develops and monitors contracts with consultants and vendors.

19. Manages the work plan for assigned staff; assigns work activities, projects, and programs to carry out the work and goals of the division; monitors and evaluates work products, methods , and procedures; meets with staff to identify and resolve problems.

21. Maintains division records in accordance with departmental policy. 650

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22. Develops and implements various systems and procedures to meet division goals, objectives, and policies.

23. Responds to difficult and sensitive public inquiries and complaints, and assists with resolutions and alternative recommendations.

24. Ensures staff compliance with City and mandated safety rules, regulations, and protocols.

25. Performs other related duties as required.

QUALIFICATIONS

CITY OF WILDOMAR

PRINCIPAL ENGINEER

Page 5 of 7 ends

• Recent and on-going developments, current literature, and sources of information related to the operations of the assigned areas.
• City and mandated safety rules, regulations, and protocols.

CITY OF WILDOMAR

PRINCIPAL ENGINEER

Page 6 of 7 ends

• Ensure adherence to safe work practices and procedures. • Operate a vehicle observing legal and defensive driving practices.

Experience:

Training:

Licenses and Certifications: (Certifications may vary depending on position)

Possession of a State of California driver’s license and the ability to maintain insurability under the City’s vehicle insurance program.

Certificate of Registration as a Professional Civil Engineer issued by the California State Board of Registration for Professional Engineers is desirable.

Certificate of Registration as a Land Surveyor issued by the California State Board of Registration for Professional Engineers is desirable.

Certified as a Qualified Storm Water Pollution Prevention Plans (SWPPP) Practitioner and Developer (QSP/QSD) and/o r Certified Professional in Storm Water Quality (CPSWQ) is desirable.

Certificate of Registration as a Traffic Engineer in the State of California is desirable.

Certified to operate a Radar Unit is desirable.

Special Requirements:

Employees in this class may be required to work extended hours including evenings and weekends.

WORKING CONDITIONS
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PRINCIPAL ENGINEER

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The work environment characteristics and physical/mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Environmental Conditions:

Employees in this class generally work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.

Physical Demands:

Must possess mobility to work in a standard office setting including use of standard office equipment, including a computer; and to operate a motor vehicle to visit various City sites . Color vision is required to read printed materials and a computer screen . H earing and speech is required to communicate in person and over the telephone . Touch is required in order to handle documents, and use a computer . Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. This is primarily a sedentary office classification although standing in work areas and walking bet ween work areas may be required . Must be able to sit for prolonged periods of time. Positions in this classification regularly bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information . Employees must possess the ability to lift, carry, push, a nd pull materials and objects up to 25 pounds. This position is also expected to perform some inspections of work in the field that may require greater noise exposure from traffic, and walking on uneven ground, working around machinery, fumes, dirt and gas, and in varying temperatures.

Mental Demands:

While performing the duties of this class, an employee uses written and oral communication skills; reads and interprets data, information, and documents; analyzes and solves problems; uses math, and mathe matical reasoning; observes and interprets people, and situations; learns and applies new information and skills; performs highly detailed work; deals with changing deadlines, constant interruptions, and multiple concurrent tasks; and interacts with others encountered in the course of work.

CAREER PROGRESSION

FROM: Principal Engineer

TO: Public Works Director/City Engineer

Approved by Name: Title:

Effective Date: FLSA Status: Exempt

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CITY OF WILDOMAR

CLASSIFICATION DESCRIPTION

PUBLIC WORKS DIRECTOR

Page 1 of 7 ends

Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class.

Specifications are not intended to reflect all duties performed within the job.

DEFINITION

Under administrative and policy direction, manages, organizes, and directs the operations and activities of the Public Works Department including public works construction, City and traffic engineering, streets, parks, facilities and fleet maintenance, and water/wastewater operations. M anages the effective use of assigned resources to improve organizational productivity and customer service; fosters cooperative working relationships among City departments and with intergovernmental and regulatory agencies ; provides complex and responsible support to the City Manager in areas of expertise; and performs related work as required.

DISTINGUISHING CHARACTERISTICS

This is a Department Director classification that oversees, directs, and participates in all activities of the Public Works Department including planning, development and administration of departmental policies, procedures, and services. Successful performance of the work requires knowledge of public policy and municipal functions and activities, including the role of an elected City Council, and the ability to develop, oversee, and implement projects and programs in a variety of areas. Responsibilities include coordinating the activities of the department with those of other departments and outside agencies and managing and overseeing the diverse, specialized, and complex work of the department. The incumbent also has significant accountability and decision-making responsibilities, which include departmental planning, budget administration, program evaluation and recommendation and implementation of policies, procedures, goals, objectives, priorities and standards for the City's Public Works Department programs and operations. Incumbents serve as a professional-level resource for organizational, managerial, and operational analyses and studies. Performance of the work requires the use of considerable independence, initiative, and discretion within broad guidelines. The incumbent may be designated to serve as City Engineer.

SUPERVISION RECEIVED AND EXERCISED

Receives administrative and policy direction from the City Manager. The work provides for a wide variety of independent decision-making within legal and general policy and regulatory guidelines.

Exercises general and/or direct supervision over professional, para- professional, technical, administrative, and skilled and semi- skilled assigned staff.

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PUBLIC WORKS DIRECTOR

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ESSENTIAL FUNCTION STATEMENTS--Essential duties and responsibilities may include, but are not limited to, the following:

1. Assumes full management responsibility for all Public Works Department services, programs, and activities including public works construction, city and traffic engineering, streets, parks, facilities, fleet maintenance, refuse, animal control, and water/wastewater operations.

2. Serves as technical advisor to the City Manager, Assistant City Manager, City Council and department heads concerning public facilities, engineering proposals, and programs. May also be designated to serve as City Engineer.

3. Oversees contracted services for refuse, animal control, street and park maintenance, and water/wastewater operations.

4. Directs and oversees the development and implementation of goals, objectives, policies, and priorities for assigned programs; participates in policy formulation; recomme nds, develops, implements, and administers policies and procedures; p rovides leadership and direction in the development of short- and long-range plans.

5. Oversees and participates in the development and administration of the Public Works Department’s operating budgets; forecasts funds needed for staffing, equipment, materials, and supplies; monitors and approves expenditures; implements adjustments.

6. Assures that assigned areas of responsibility are performed within budget; performs cost-control activities; monitors revenues and expenditures in assigned area to assure sound fiscal control; prepares annual budget requests; assures effective and efficient use of budgeted funds; personnel, materials, facilities, and time.

7. Provides advice and highly responsible and complex technical support and staff assistance to the Assistant City Manager and City Manager; oversees and conducts a variety of organizational studies, investigations, and operational studies; recommends and implements modifications to programs, policies, and procedures as appropriate.

8. Informs and updates Assistant City Manager, City Manager, and elected and appointed officials on public works matters; attends meetings of a variety of boards, commissions, and committees; prepares and presents staff reports and other necessary correspondence.

8. Assesses, develops, and standardizes public works procedures and methods to improve and continuously monitor the efficiency and effectiveness of assigned programs, service delivery methods, and procedures; assesses and monitor workload, administrativ e and support systems, and internal reporting relationships; identifies opportunities and makes recommendations for improvement.

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9. Cultivates relationships with the community for the purpose of facilitating networks to coordinate and enhance services to residents.

10. Develops partnerships and collaborations with other agencies and community -based organizations; establishes and maintains communication lines for receiving public input into various projects and programs.

11. Evaluates and forecasts the City's Public Works needs; develops and designs capital improvement projects; oversees the administration and inspection of capital improvement projects.

12. Manages and administers engineering consulting and construction contracts; reviews work to ensure compliance with specifications; recommend s modifications; processes payment requests; reviews and approves changes to approved plans and specifications; processes a variety of permits.

13. Exercises professional engineering judgment in accordance with currently accepted practice of civil engineering and appropriate laws and codes.

14. Oversees the bidding process for capital projects including receiving applications, awarding contracts, issuing notices as assigned, and preparing staff reports for Council action.

15. Reviews land development plans, subdivision maps and grading plans for compliance with applicable laws, codes and regulations as assigned.

16. Plans and supervises the collection, analysis and reporting of various traffic engineering studies.

17. Attends and participates in community meetings regarding the impact of proposed construction as assigned; responds to citizen complaints.

18. Attends and participates in community meetings regarding the impact of proposed construction as assigned; responds to citizen complaints.

19. Manages the work plan for assigned staff; assigns work activities, projects, and programs to carry out City Council priorities; monitors and evaluates work products, methods, and procedures; meets with staff to identify and resolve problems.

20. Selects, trains, motivates, and directs assigned personnel; provides or coordinates staff training; evaluates and reviews employee performance with employees to correct deficiencies; implements discipline and termination procedures.

21. Maintains and directs the maintenance of working and official department files.

22. Represents the Department to other City departments, elected officials and outside agencies; explains and interprets Department programs, policies, and activities; negotiates and resolves 657

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sensitive, significant, and controversial issues.

23. Develops and implements various systems and procedures to meet departmental goals, objectives, policies, and priorities.

24. Develops and manages requests for proposals for professional and/or contracted services; prepares scope of work and any technical specifications; evaluates proposals and recommends award; negotiates contracts; administers contracts to ensure compliance with City specifications and service quality.

25. Prepares and presents staff and agenda reports and other necessary correspondence related to assigned activities and services; provides staff support and presents reports to various commissions, committees, and boards as necessary.

26. Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of public works and engineering; researches emerging products and enhancements and their applicability to City needs.

27. Responds to difficult and sensitive public inquiries and complaints, and assists with resolutions and alternative recommendations.

28. Monitors changes in laws, regulations, and technology that may affect City or departmental operations; implements policy and procedural changes as required; monitors legislative activity and funding availability for Public Works projects and programs.

29. Ensures staff compliance with City and mandated safety rules, regulations, and protocols.

30. Performs other related duties as required.

QUALIFICATIONS

Knowledge of:
• Operations, services, and activities related to a comprehensive public works program, including public works construction, City and traffic engineering, streets, parks, facilities and fleet maintenance, and water/wastewater operations.
• Administration of an engineering program including land development, traffic engineering, and capital improvement project administration.
• Principles of civil engineering including design, construction techniques, and plan specifications. • Principles and management practices as applied to municipal facilities, public services, and projects.
• Principles and practices of contract administration.
• Terminology, methods, practices, and techniques used in technical civil engineering report preparation.
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• Technical, legal, financial, and public relations problems involved in the conduct of the municipal public facilities and engineering programs.
• Common legal descriptions and procedures for the acquisition of real property. • Administration, principles, and practices of grant funding and administration. • Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.
• Principles and practices of program development and administration. • Organizational and project management principles and practices. • Principles and practices of municipal budget preparation and administration, contract administration, City -wide administrative practices, and general principles of risk management related to the functions of the assigned area.
• Principles of supervision, training, and performance evaluation. • Pertinent federal, state, and local laws, codes, and regulations. • City organization and functions of the various departments in the City. • Methods and techniques for effectively representing the City in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
• Principles and practices of customer service and public relations. • Methods and techniques of research, statistical analysis, and report preparation. • Methods and techniques for effective record-keeping and maintenance. • Modern office procedures, methods, and equipment including computers and supporting software applications.
• Recent and on- going developments, current literature, and sources of information related to the operations of the assigned areas.
• City and mandated safety rules, regulations, and protocols.

Ability to:
• Manage and direct a comprehensive public works and engineering program. • Provide administrative, management, and professional leadership for the department and the City.
• Oversee the development and administration of department goals, objectives, and procedures. • Plan, organize, direct, and coordinate, the work of management, supervisory, professional, and technical personnel; delegate authority and responsibility. • Select, supervise, train, and evaluate staff.
• Understand the organization, operation, and services of the City and of outside agencies as necessary to perform assigned responsibilities.
• Research, analyze, and evaluate new service delivery methods and techniques. • Prepare and administer large program budgets.
• Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
• Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals.
• Exercise sound judgment and common sense.
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• Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. • Interpret and apply federal, state, and local policies, laws, and regulations. • Facilitate, develop, and work with groups to reach City Council goals and public interests. • Develop and maintain effective interdepartmental coordination. • Represent the City in a professional manner when dealing with the City Council, boards, community groups, and the general public.
• Effectively present information and respond to questions from groups of managers, council members, board, committee, and commission members, and the general public. • Conduct effective media and public relations.
• Demonstrate an awareness and appreciation of the cultural diversity of the community. • Establish and maintain effective working relationships with those contacted in the course of work.
• Communicate clearly and concisely, both orally and in writing. • Operate office equipment including computers and supporting word processing, spreadsheet, and database applications.
• Establish and maintain a variety of filing, record keeping, and tracking systems. • Ensure adherence to safe work practices and procedures. • Operate a vehicle observing legal and defensive driving practices.

Experience:

Seven (7 ) years of increasingly responsible professional level public works and engineering experience including three (3) years of management and administrative responsibility.

Training:

Equivalent to a Bachelor’s degree from an accredited college or university with major course work in civil engineering, architecture, business o r public administration, or a related field. A Master’s degree in a related field is highly desirable.

Licenses and Certifications:

Possession of a State of California driver’s license and the ability to maintain insurability under the City’s vehicle insurance program.

Registration as a professional Civil Engineer in the State of California (when assigned to serve as City Engineer).

Special Requirements:

Employees in this class may be required to work extended hours including evenings and weekends.
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Environmental Conditions:

Employees in this class generally work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.

Physical Demands:

Must possess mobility to work in a standard office setting including use of standard office equipment, including a compu ter; and to operate a motor vehicle to visit various City sites . Color vision is required to read printed materials and a computer screen. Hearing and speech is required to communicate in person and over the telephone. Touch is required in order to handle documents, and use a computer. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. This is primarily a sedentary office classification although standing in work areas and walking bet ween work areas may be required. Must be able to sit fo r prolonged periods of time. Positions in this classification regularly bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information . Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds.

Mental Demands:

While performing the duties of this class, an employee uses written and oral communication skills; reads and interprets data, information, and documents; analyzes and solves problems; uses math, and mathematical reasoning; observes and interprets people, and situations; learns and applies new information and skills; performs highly detailed work; deals with changing deadlines, constant interruptions, and multiple concurrent tasks; and interacts with others encountered in the course of work.

CAREER PROGRESSION

FROM: Public Works Director

TO: Assistant City Manager

Approved by Name: Title:

Effective Date: FLSA Status: Exempt

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CLASSIFICATION DESCRIPTION

PUBLIC WORKS DIRECTOR/CITY ENGINEER

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Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class.

Specifications are not intended to reflect all duties performed within the job.

DEFINITION

DISTINGUISHING CHARACTERISTICS

This is a Department Director classification that oversees, directs, and participates in all activities of the Public Works Department including planning, development and administration of departmental policies, procedures, and services. Successful performance of the work requires knowledge of public policy and municipal functions and activities, including the role of an elected City Council, and the ability to develop, oversee, and implement projects and programs in a variety of areas. Responsibilities include coordinating the activities of the department with those of other departments and outside agencies and managing and overseeing the diverse, specialized, and complex work of the department. The incumbent also has significant accountability and decision-making responsibilities, which include departmental planning, budget administration, program evaluation and recommendation and implementation of policies, procedures, goals, objectives, priorities and standards for the City's Community Development Department programs and operations. Incumbents serve as a professional-level resource for organizational, managerial, and operational analyses and studies. Performance of the work requires the use of considerable independence, initiative, and discretion within broad guidelines.

SUPERVISION RECEIVED AND EXERCISED

Receives administrative and policy direction from the City Manager. The work provides for a wide variety of independent decision-making within legal and general policy and regulatory guidelines.

Exercises general and/or direct supervision over professional, para- professional, technical, administrative, and skilled and semi- skilled assigned staff.

ESSENTIAL FUNCTION STATEMENTS--Essential duties and responsibilities may include, but are not limited to, the following:
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2. Serves as City Engineer and technical advisor to the City Manager, Assistant City Manager, City Council and department heads concerning public facilities, engineering proposals, and programs.

3. Oversees contracted services for refuse, animal control, street and park maintenance, and water/wastewater operations.

8. Assesses, develops, and standardizes public works procedures and methods to improve and continuously monitor the efficiency and effectiveness of assigned programs, service delivery methods, and procedures; assesses and monitor workload, ad ministrative and support systems, and internal reporting relationships; identifies opportunities and makes recommendations for improvement.

9. Cultivates relationships with the community for the purpose of facilitating networks to coordinate and enhance services to residents.

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11. Evaluates and forecasts the City's public work’s needs; develops and designs capital improvement projects; oversees the administration and inspection of capital improvement projects.

13. Exercises professional engineering judgment in accordance with currently accepted practice of civil engineering and appropriate laws and codes.

14. Oversees the bidding process for capital pr ojects including receiving applications, awarding contracts, issuing notices as assigned, and preparing staff reports for Council action.

15. Reviews land development plans, subdivision maps and grading plans for compliance with applicable laws, codes and regulations as assigned.

16. Plans and supervises the collection, analysis and reporting of various traffic engineering studies.

17. Attends and participates in community meetings regarding the impact of proposed construction as assigned; responds to citizen complaints.

18. Attends and participates in community meetings regarding the impact of proposed construction as assigned; responds to citizen complaints.

20. Selects, trains, motivates, and directs assigned personnel; provides or coordinates staff training; evaluates and re views employee performance with employees to correct deficiencies; implements discipline and termination procedures.

21. Maintains and directs the maintenance of working and official department files.

22. Represents the Department to other City departments, elec ted officials and outside agencies; explains and interprets Department programs, policies, and activities; negotiates and resolves sensitive, significant, and controversial issues.

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23. Develops and implements various systems and procedures to meet departmental goals, objectives, policies, and priorities.

27. Responds to difficult and sensitive public inquiries and complaints, and assists with resolutions and alternative recommendations.

29. Ensures staff compliance with City and mandated safety rules, regulations, and protocols.

30. Performs other related duties as required.

QUALIFICATIONS

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PUBLIC WORKS DIRECTOR/CITY ENGINEER

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• Common legal descriptions and procedures for the acquisition of real property. • Administration, principles, and practices of grant funding and administration. • Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.
• Principles and practices of program development and administration. • Organizational and project management principles and practices. • Principles and practices of municipal budget preparation and administration, contract administration, City -wide administrative practices, and general principles of risk management related to the functions of the assigned area.
• Principles of supervision, training, and performance evaluation. • Pertinent federal, state, and local laws, codes, and regulations. • City organization and functions of the various departments in the City. • Methods and techniques for effectively representing the City in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
• Principles and practices of customer service and public relations. • Methods and techniques of research, statistical analysis, and report preparation. • Methods and techniques for effective record-keeping and maintenance. • Modern office procedures, methods, and equipment including computers and supporting software applications.
• Recent and on- going developments, current literature, and sources of information related to the operations of the assigned areas.
• City and mandated safety rules, regulations, and protocols.

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• Interpret and apply federal, state, and local policies, laws, and regulations. • Facilitate, develop, and work with groups to reach City Council goals and public interests. • Develop and maintain effective interdepartmental coordination. • Represent the City in a professional manner when dealing with the City Council, boards, community groups, and the general public.
• Effectively present information and respond to questions from groups of managers, council members, board, committee, and commission members, and the general public. • Conduct effective media and public relations.
• Demonstrate an awareness and appreciation of the cultural diversity of the community. • Establish and maintain effective working relationships with those contacted in the course of work.
• Communicate clearly and concisely, both orally and in writing. • Operate office equipment including computers and supporting word processing, spreadsheet, and database applications.
• Establish and maintain a variety of filing, record keeping, and tracking systems. • Ensure adherence to safe work practices and procedures. • Operate a vehicle observing legal and defensive driving practices.

Experience:

Seven (7 ) years of increasingly responsible professional level public works and engineering experience including three (3) years of management and administrative responsibility.

Training:

Licenses and Certifications:

Possession of a State of California driver’s license and the ability to maintain insurability under the City’s vehicle insurance program.

Registration as a professional Civil Engineer in the State of California.

Special Requirements:

Employees in this class may be required to work extended hours including evenings and weekends.

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Environmental Conditions:

Employees in this class generally work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.

Physical Demands:

Must possess mobility to work in a standard office setting including use of standard office equipment, including a compu ter; and to operate a motor vehicle to visit various City sites . Color vision is required to read printed materials and a computer screen. Hearing and speech is required to communicate in person and over the telephone. Touch is required in order to handle documents, and use a computer. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. This is primarily a sedentary office classification although standing in work areas and walking bet ween work areas may be required. Must be able to sit for prolonged periods of time. Positions in this classification regularly bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information . Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds.

Mental Demands:

While performing the duties of this class, an employee uses written and oral communication skills; reads and interprets data, information, and documents; analyzes and solves problems; uses math, and mathe matical reasoning; observes and interprets people, and situations; learns and applies new information and skills; performs highly detailed work; deals with changing deadlines, constant interruptions, and multiple concurrent tasks; and interacts with others encountered in the course of work.

CAREER PROGRESSION

FROM: Public Works Director/City Engineer

TO: Assistant City Manager

Approved by Name: Title:

Effective Date: FLSA Status: Exempt

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CLASSIFICATION DESCRIPTION

PUBLIC WORKS INSPECTOR I/II

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Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class.

Specifications are not intended to reflect all duties performed within the job.

DEFINITION

Under general supervision, performs a variety of inspections of developer, capital improvements, and permit inspection wo rk related to Public Works and Public U tilities construction projects; learns to interpret plans and specifications to ensure contract compliance; prepares project records and reports; prepares and recommends change orders and cost estimates; and performs related work as required.

DISTINGUISHING CHARACTERISTICS

Public Works Inspector I
This is the entry level class in the Public Works Inspector series. Positions at this level are not expected to function with the same amount of program knowledge or skill level as positions allocated to the Public Works Inspector II level and exercise less independent discretion and judgment in matters related to work procedures and methods. Incumbents at this level are expected to become fully knowledgeable of the assigned area and learn to perform the full range of inspection work.

Public Works Inspector II
This is the journey level class in the Public Works Inspector series. Positions this level are distinguished from the Public Works Inspector I level by the performance of the full range of duties as assigned, working ind ependently, and exercising judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.

Flex Staffing
This series may be flexibly staffed at either the entry or journey level. Incumbents appointed to the Public Works Inspector I (entry level) may reasonably expect to progress to the Public Works Inspector II (journey level) upon attaining and demonstratin g the full knowledge, skills and abilities of the job classification and meeting the qualifications and department requirements established for progression, which shall remain at the department head’s discretion.

SUPERVISION RECEIVED AND EXERCISED

Receives direct (Public Works Inspector I) to general supervision (Public Works Inspector II) from a Principal Engineer, or Senior Engineer as assigned.

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ESSENTIAL FUNCTION STATEMENTS--Essential duties and responsibilities may include, but are not limited to, the following:

1. Inspects a variety of public works and public utilities construction and maintenance projects such as grading and paving, sewers, storm drains, traffic signals and other city department construction projects on a routine basis.

2. Checks plans and specifications for conformance to City specifications; determine s acceptability of materials; ensures that utilities have been contacted and permits applied for.

3. Inspects potable and non -potable water systems and sanitary sewer systems, including installation, testing, maintenance, and repair.

4. Inspects storm water drainage systems and year-round protections, including compliance with NPDES standards.

5. Inspects concrete street improvements, including sidewalks, drive approaches, wheelchair ramps, block walls, and other elements; inspects asphalt concrete street paving and slurry seal coating; ensures correct street sections checking grades and elevations.

6. Observes earthwork grading, slope construction, earthen berms and surface drainage; reviews soils compaction reports and grading certificates.

7. Inspects all aspects of traffic control set-ups and maintenance for conformance with codes, specifications and safety practices.

8. Inspects underground dry utility systems.

9. Responds to citizen complaints and requests for information, including the general public, developers, contractors and utility representatives.

10. Interprets construction plans and specifications; prepares and makes recommendations on change orders; confers with City engineering staff on design problems encountered in the field; prepares cost estimates.

11. Performs final inspection of construction projects for field acceptance; prepares list of required corrections prior to field acceptance or final bond exoneration; issues certificates of occupancy.

12. Reviews as-build drawings for public works facilities and utility projects.

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13. Attends locator meetings with contractors and representatives of various utilities.

14. Maintains reports and records.

15. Participates in joint inspections of properties with other agencies and City departments.

16. Observes and complies with City and mandated safety rules, regulations, and protocols.

17. Performs related duties as required.

QUALIFICATIONS

Knowledge of:
 Practices, methods, tools, and materials used in the construction of public works projects.  Principles, methods, materials, equipment and safety hazards of construction and surveying.  Methods of field inspection work.
 Defects and faults in construction ; b asic soil mechanics and geology ; and construction materials.
 Sampling, testing, and estimating procedures.
 Engineering mechanics of structures.
 Applicable Federal, State, and local laws, codes, and regulations including NPEDES and Cal/OSHA.
 Basic principles of mathematics including algebra, geometry and trigonometry.  Research methods and techniques related to all applicable codes.  Operations and organizational structure of municipal government.  Principles and practices of research and report preparation.  Modern office procedures, methods and equipment including computers and supporting software applications.
 English usage, spelling, grammar, and punctuation.
 Principles and practices of filing and record keeping.  Methods and techniques of public relations and customer service.  Safe and efficient work practices as they relate to code enforcement.  Principles and practices of customer service and public relations.  City and mandated safety rules, regulations, and protocols.

Ability to:
 Read plans and specifications.
 Detect and locate faulty materials and work, and determine the stage of construction during which defects are most easily found and remedied.
 Understand and interpret engineering plans and specifications, and prepares accurate engineering records.
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 Understand and follow oral and written instructions and to work from sketches, blueprints, and diagrams.
 Use a variety of field-testing devices.
 Maintain accurate logs, records, and clear and concise reports and documentation.  Maintain a variety of filing, record keeping, and tracking systems.  Perform heavy physical labor.
 Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
 Analyze situations and develop sound solutions, while maintaining safety at all times.  Plan and organize multiple tasks and projects to meet deadlines.  Work fairly and courteously with all customers.
 Coordinate activities with other City departments, and other parties of interest.  Read maps and learn the City's geography.
 Maintain and follow department policies and procedures.  Operate and use modern office equipment including a computer and various software packages.  Communicate clearly and concisely, both orally and in writing.  Demonstrate an awareness and appreciation of the cultural diversity of the community.  Establish and maintain effective working relationships with those contacted in the course of work.
 Deliver quality customer service.
 Work independently and as a team member.
 Ensure adherence to safe work practices and procedures.  Operate a vehicle observing legal and defensive driving practices.

Experience:

Public Works Inspector I
A minimum of two (2 ) years of experience in sub -professional engineering work involving public works construction inspection experience.

Public Works Inspector II
A minimum of three (3 ) years of experience in sub -professional engineering work involving public works construction inspection experience.

Training:

Public Works Inspector I
Equivalent to the completion of a High School diploma. The completion of an Associate’s 672

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degree from an accredited college or university is highly desirable.

Public Works Inspector II
Equivalent to the completion of a High School diploma. Th e completion of an Associate’s degree from an accredited college or university is highly desirable.

Licenses and Certifications:

Possession of a State of California driver’s license and the ability to maintain insurability under the City’s vehicle insurance program.

Certification as a Construction General Permit Qualified SWPPP Practitioner (QSP) is highly desirable.

Special Requirements:

Employees in these classes may be required to work varying shifts and extended hours including evenings and weekends.

WORKING CONDITIONS
The work environment characteristics and physical/mental demands described here are representative of those that must be met by employees to succ essfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Environmental Conditions:

Employees in this class generally work in a field environment with exposure to outdoor environmental elements on a regular basis with exposure to varying temperatures, moderate exterior noise levels including traffic , and may have limited exposure to dust and fumes.

Employees will also work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employee may interact with staff and/or the public and private representatives in various settings including the field or remote offices for meetings.

Physical Demands:

Must possess mobility to work in a standard office setting including use of standard office equipment, including a compu ter; and to operate a motor vehicle to visit various sites in order to conduct inspections. Color vision is required to read printed materials and a computer screen as well as to discern violations found in the field . Hearing and speech is required to communicate in person and over the telephone . Touch is required in order to handle documents, and use a computer. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operat e standard office equipment. Standing in work areas and walking between work areas may be required both in the office and in the field . Must be able to sit for prolonged periods of time. Positions in this classification regularly bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information and in order to conduct field inspections . Employees must possess the ability to lift, carry, push, and pull materials and 673

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objects up to 25 pounds. This position is also expected to perform inspections of work in the field that may require greater noise exposure from traffic, and walking on uneven ground, working around machinery, fumes, dirt and gas, and in varying temperatures.

Mental Demands:

CAREER PROGRESSION

FROM: Public Works Inspector I

TO: Public Works Inspector II

Approved by Name: Title:

Effective Date: FLSA Status: Non-Exempt

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CLASSIFICATION DESCRIPTION

PURCHASING & CONTRACTS COORDINATOR

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Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class.

Specifications are not intended to reflect all duties performed within the job.

DEFINITION

Under general direction, plans, organizes and coordinates the procurement and contracting operations for the City; assumes responsibility for all aspects of professional purchasing and contract coordination duties; performs a variety of advanced-level professional, administrative and technical tasks relative to purchasing and contracts; and performs related work as required.

DISTINGUISHING CHARACTERISTICS

This is a n advanced-level professional classification responsible for with responsibility for the procurement and contracting operations for the City. Incumbents regularly work on tasks which are varied and complex, requiring considerable discretion and independent judgment. Positions in the classification rely on experience and judgment to perform routine to complex purchasing, expediting, contract administration, and support duties. Assignments are given with general guidelines and incumbents are responsible for establishing objectives, timelines and methods to deliver services/complete assignments.

Work is typically reviewed upon completion for soundness, appropriateness, and conformity to policy and requirements.

SUPERVISION RECEIVED AND EXERCISED

Receives general direction from Finance Manager and/or the Administrative Services Director, as assigned.

ESSENTIAL FUNCTION STATEMENTS--Essential duties and responsibilities may include, but are not limited to, the following:

1. Plans, organizes, coordinates, and administers the purchasing operations for the City, including purchasing supplies, services and equipment; reviews and processes purchase requisitions; prepares and obtains quotations from vendors; and prepares and issues purchase orders.

2. Negotiates and resolves contract terms and parameters and sensitive and controversial issues in the area of assignment.

3. Administers Public Works -related program requirements, including preparation of formal responses to bid protests, prevailing wage compliance issue resolution for trades-related projects, bid protest procedures, suspension and department hearings, and other related issues.

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4. Prepares and presents oral and written reports regarding assigned functions (procurement, etc.) to various audiences, including, but not limited to Department Heads and City Council.

5. Confers with the City Attorney and Administrative Services D irector in interpreting and application of complex and amended federal, state and local laws and regulations to identify impact on job-related operations.

6. Recommends, develops, revises and applies Citywide purchasing and contracting standards, policies, procedures and standardized templates to ensure compliance with applicable legal requirements.

7. Informs and trains City staff on legal requirements and City policies and procedures in order to ensure proper handling of procurement and contracting processes.

8. Develops and implements appropriate automated systems, records , forms, procedures and controls to ensure compliance with applicable federal, state, and local laws and regulations.

9. Assigns and reviews the work of staff involved in the purchasing, receiving, storing and issuing of supplies, materials, tools and parts; establish es schedules and methods for departmental operations.

10. Evaluates operations and activities of assigned responsibilities; maintains knowledge of purchasing methods and systems, market trends and conditions, and commodity pricing processes; recommends improvements and modifications.

11. Ensures proper accounting and record keeping activities; participates in the receiving and issuing activities as necessary.

12. Maintains cooperative working relationships with vendors; keep s informed of new products; develops new sources of supply; evaluates vendor performance.

13. Processes claims with vendors for damaged materials; monitors invoices for accuracy; obtains credits where appropriate.

14. Coordinates activities with other City departments and with outside agencies; consults with departmental representatives relative to purchasing needs, procedures, complaints and special problems, including obtaining special application materials.

15. Participates in budget preparation and administration; monitors and controls expenditures.

16. Provides guidance to staff in managing equipment and supplies disposal, salvage operations , and warehouse operations; monitors inventory levels and documentation.

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17. Oversees and participates in the City’s annual physical inventory.

18. Prepares and maintains statistical reports and inventory control record documents.

19. Attends and participates in professional group meetings; stays abreast of new trends and innovations related to assigned area; evaluates the latest best practices as options for the City.

20. Represents the Department to other City departments, elected officials and outside agencies; explains and interprets Department programs, policies, and activities; participates in resolving sensitive, significant and controversial issues.

21. Recommends and implements various systems and procedures to meet departmental goals, objectives, policies, and priorities.

22. Develops and/or p articipates with departments in developing requests for proposals for professional and/or contracted services; prepares scope of work and any technical specifications; evaluates proposals and recommends award.

23. Prepares staff and agenda reports and other necessary correspondence related to assigned activities and services; provides staff support and presents reports to various commissions, committees, and boards as necessary.

24. Responds to difficult and sensitive public inquiries and complaints, and assists with resolutions and alternative recommendations.

25. Ensures staff compliance with City and mandated safety rules, regulations, and protocols.

26. Performs related duties as required.

QUALIFICATIONS

Knowledge of:
 Operational characteristics , services, and activities of a municipal centralized purchasing program.
 Modern principles and practices in the development and administration of a purchasing program.
 Public Contract Code, and Public Works bidding procedures.  Public sector purchasing procedures, policies and negotiation techniques.  State, federal, and local statutes which apply to purchasing and contracting.  Processes supporting purchasing including budgeting and accounting.  Inventory management practices and procedures ; and warehouse methods and practices including inventory control management.
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 Materials, supplies and equipment typically used in municipal services and the sources for such products.
 Financial planning and contract information systems.
 Automated systems in the areas of procurement.
 Insurance verification and contract tracking.
 Organizational and project management principles and practices.  Principles and practices of municipal budget preparation and administration.  Methods and techniques for effectively representing the City in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
 Principles and practices of customer service and public relations.  Methods and techniques of research, analysis, and report preparation.  Methods and techniques for effective record-keeping and maintenance.  Modern office procedures, methods, and equipment including comp uters and supporting software applications.
 Recent and on -going developments, current literature, and sources of information related to the operations of the assigned areas.
 City and mandated safety rules, regulations, and protocols.

Ability to:
 Oversee, coordinate and perform all associated functions and activities of a centralized municipal purchasing function.
 Assist in the development and administration of department goals, objectives, and procedures.  Understand the organization, operati on, and services of the City and of outside agencies as necessary to perform assigned responsibilities.
 Ensure compliance with Federal, State and municipal laws, rules, regulations, policies, procedures, and requirements related to the functions of purchasing and contracts.  Organize, supervise and implement a comprehensive purchasing and contracts program.  Evaluate quality and price of products to judge suitability of goods and alternatives offered.  Develop new sources of supply.
 Develop, analyze, evaluate and modify purchasing methods and procedures.  Interpret applicable laws, rules and regulations.
 Maintain accurate records and controls.
 Prepare and deliver presentations and training to a variety of audiences (e.g. City staff, management, Committees and City Council).
 Operate a forklift and be able to move medium weighted items by hand, or with the use of a hand-truck, as needed.
 Communicate clearly and concisely, verbally and in writing.  Plan, organize, and facilitate meetings.
 Assist in the administration of the departmental budget.  Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
 Exercise sound judgment and common sense.
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 Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.  Develop and maintain effective interdepartmental coordination.  Effectively present information and respond to questions from groups of manager s, council members, board, committee, and commission members, and the general public.  Demonstrate an awareness and appreciation of the cultural diversity of the community.  Establish and maintain effective working relationships with those contacted in the course of work.
 Communicate clearly and concisely, both orally and in writing.  Operate office equipment including computers and supporting word processing, spreadsheet, and database applications.
 Establish and maintain a variety of filing, record keeping, and tracking systems.  Ensure adherence to safe work practices and procedures.  Operate a vehicle observing legal and defensive driving practices.

Experience:

A minimum of five (5 ) years of increasingly responsible experience in contracting, purchasing and/or warehouse operations, including a minimum of two (2 ) years of management, administrative and/or supervisory responsibility.

Training:

Equivalent to a Bachelor’s degree from an accredited college or university with major course work in public administration, business administration, finance, purchasing, or a related field.

Licenses and Certifications:

Possession of a State of California driver’s license and the ability to maintain insurability under the City’s vehicle insurance program.

Possession of a Certified Professional in Supply Management (CPSM) is highly desirable.

Possession of a Certified Public Purchasing Officer (CPPO) is highly desirable.

Possession of a Certified Purchasing Manager (CPM) is highly desirable.

Possession of a Certified Professional Public Buyer (CPPB).

Special Requirements:

Employees in this class must be willing to attend meetings outside of normal working hours ; and may be required to work extended hours including evenings and weekends. 679

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Environmental Conditions:

Employees in this class generally work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.

Employee may interact with staff and/or the public and private representatives in various settings including the field or remote offices for meetings. The incumbent will be exposed to outdoor environmental elements on a limited bas is with exposure to varying temperatures, moderate exterior noise levels including traffic, and may have limited exposure to dust and fumes.

Physical Demands:

Must possess mobility to work in a standard office setting including use of standard office equipment, including a compu ter; and to operate a motor vehicle to visit various City sites . Color vision is required to read printed materials and a computer screen. Hearing and speech is required to communicate in person and over the telephone . Touch is required in order to handle documents, and use a computer. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. This is primarily a sedentary office classifica tion although standing in work areas and walking bet ween work areas may be required. Must be able to sit for prolonged periods of time. Positions in this classification regularly bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information . Employees must possess the ability to lift, carry, push, and pull materials and objects up to 20 pounds.

Mental Demands:

While performing the duties of this class, an employee uses written and oral communication sk ills; reads and interprets data, information, and documents; analyzes and solves problems; uses math, and mathe matical reasoning; observes and interprets people, and situations; learns and applies new information and skills; performs highly detailed work; deals with changing deadlines, constant interruptions, and multiple concurrent tasks; and interacts with others encountered in the course of work.

CAREER PROGRESSION

FROM: Purchasing & Contracts Coordinator

TO:

Approved by Name: Title:

Effective Date: FLSA Status: Non-Exempt

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CLASSIFICATION DESCRIPTION

RECREATION LEADER I/II

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Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class.

Specifications are not intended to reflect all duties performed within the job.

DEFINITION

Under general supervision, assists with the planning , implementation, and delivery of afterschool and summer recreation al and educational programs for youth including outdoor games, sports, arts and crafts, tournaments, music, drama, special events, nature programs and performances; and performs related work as required.

DISTINGUISHING CHARACTERISTICS

Recreation Leader I
This is the entry level training classification in the Recreation Leader job series. Positions in this class perform responsible recreation activity supervision involving planning and conducting activities in program areas such as outdoor games, sports , arts and crafts, tournaments, music, drama, special events, nature programs and performances or other activities related to the assignment. This classification is distinguished from the Recreation Leader II classification in that incumbents performs less complex and more routine responsibilities while learning recreation planning, implementation and delivery of various types, and the rules and regulations of the Community Services Department. Work is initially closely supervised and is observed while performing and upon completion. Ability to work independently will occur when the employee gains experience and demonstrates ability to perform a range of duties with minimal supervision.

Recreation Leader II
This is the journey level classification in the Recreation Leader job series. Positions in this class perform responsible recreation activity supervision involving planning and conducting activities in program areas such as outdoor games, sports , arts and crafts, tournaments, music, drama, special events, nature programs and performances or other activities related to the assignment. Work at this level involves organizing and directing recreation programs within established schedules, standards and policies, as well as using independent judgment in dealing with program or customer service problems. Work is performed under general supervision with a higher degree of independence and upon fully demonstrating the ability to perform the full range of duties with minimal supervision. May train new or lesser skilled Recreation Leader staff as assigned.

Flex Staffing
This series may be flexibly staffed at ei ther the entry or journey level. Incumbents appointed to the Recreation Leader I (entry level) may reasonably expect to progress to the Recreation Leader II (journey level) upon attaining and demonstrating the full knowledge, skills and abilities of the job 681

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classification and meeting the qualifications and department requirements established for progression, which shall remain at the department head’s discret ion.

SUPERVISION RECEIVED AND EXERCISED

Receives direct (Recreation Leader I) to general supervision (Recreation Leader II) from the Community Services Director, or Community Services Manager, as assigned. Recreation Leader II’s may assist in the train new or lesser skilled Recreation Leader staff as assigned.

ESSENTIAL FUNCTION STATEMENTS--Essential duties and responsibilities may include, but are not limited to, the following:

1. Participates in and conduct s recreation activities and program planning; reviews current programs and makes recommendations to immediate supervisor.

2. Plans, organizes and supervises group activities and programs.

3. Keeps score or records for City-wide sports programs.

4. Conducts recreation programs, after-school programs, special events, or sports programs.

5. Chaperones dances, excursions, or special events.

6. Monitors volunteers to ensure they are meeting City and department requirements.

7. Develops participant and spectator interest, enthusiasm, and participation.

8. Issues, collects, inventories, and properly maintains City equipment and supplies.

9. Prepares and maintains accurate records and reports of programs and activities.

10. Sets up rooms for activities or rentals.

11. May perform routine janitorial duties in maintaining City recreational facilities.

12. Supervises and monitors facility rentals to ensure applicant complies with C ity and department policies and procedures.

13. Shares accurate information with customers regarding department programs/services.

14. Observes and complies with City and mandated safety rules, regulations, and protocols.

15. Performs related duties as required.

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QUALIFICATIONS

Knowledge of:
 Principle, rules, and practices of organizing, planning, and conducting recreation programs.  A variety of children’s games, sports and other recreational activities.  First aid and CPR methods; and safety precautions to be used in recreational activities.  Practices and techniques to achieve favorable public relations and appearance that project a positive image.
 Practices and techniques to achieve group cooperation in recreation programs.  Operations and organizational structure of municipal government.  Modern office procedures, methods and equipment including computers and s upporting software applications.
 English usage, spelling, grammar, and punctuation.
 Principles and practices of filing and record keeping.  Methods and techniques of public relations and customer service.  Safe and efficient work practices as they relate to code enforcement.  Applicable Federal, State, and municipal laws, codes and regulations, related to working with youth.
 City and mandated safety rules, regulations, and protocols.

Ability to:

 Organizing, plan, and conduct a variety of recreational, educational, sports, special events, and related programs and activities.
 Maintain and follow department policies and procedures.  Operate and use modern office equipment including a computer and various software packages.  Communicate clearly and concisely, both orally and in writing.  Demonstrate an awareness and appreciation of the cultural diversity of the community.  Establish and maintain effective working relationships with those contacted in the course of work.
 Speak publicly to program participants.
 Understand and carry out oral and written instructions.  Learn and perform assigned tasks.
 Prepare and maintain recreation program records as directed.  Deliver quality customer service.
 Work independently and as a team member.
 Ensure adherence to safe work practices and procedures.  Operate a vehicle observing legal and defensive driving practices.

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Recreation Leader I

Experience:

Prior paid or volunteer work experience in performing customer service and/or in working with groups is highly desirable.

Training:

Current enrollment, or completion of , a Bachelor’s degree from an accredited college or university with major coursework in Sports, Recreation, Public A dministration, Communications, or closely related discipline.

Recreation Leader II

Experience:

At least one (1) year of experience organizing, planning, and conducting a variety of recreational, educational, sports, special events, and related programs and activities.

Training:

Current enrollment, or completion of, a Bachelor’s degree from an accredited college or university with major coursework in Sports, Recreation, Public A dministration, Communications, or closely related discipline.

Licenses and Certifications:

Possession of a State of California driver’s license and the ability to maintain insurability under the City’s vehicle insurance program.

Special Requirements:

Employees in this class may be required to work varying shifts, a flexible work, schedule, and extended hours including evenings and weekends.

Environmental Conditions:

Employees will also work in an indoor environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employee may interact with staff and/or the public and private representatives in various settings including the field, office, or remote facilities.
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Physical Demands:

Must possess mobility to work in a standard office setting including use of standard office equipment, including a computer; and to operate a motor vehicle to visit various sites in order to conduct inspections. Color vision is required to read printed materials and a computer screen as well as to discern violations found in the field . Hearing and speech is required to communicate in person and over the telephone . Touch is required in order to handle documents, and use a computer. Finger dexterity is needed to access, enter, and re trieve data using a computer keyboard or calculator and to operate standard office equipment. Standing in work areas and walking between work areas may be required both in the office and in the field . Must be able to sit for prolonged periods of time. Positions in this classification regularly bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information and in order to conduct field inspections . Employees must possess the ability to lift, carry, push, and pull materials and objects up to 50 pounds. This position is also expected to perform some physical work in the set -up of chairs and tables for events, and in performing light janitorial work at City facilities. W ork in the field that may require greater noise exposure from traffic, and walking on uneven ground, fumes, dirt and gas, and in varying temperatures.

Mental Demands:

While performing the duties of this class, an employee uses written and oral communication skills; reads and interprets d ata, information, and documents; analyzes and solves problems; observes and interprets people, and situations; learns and applies new information and skills; performs detailed work; deals with changing priorities, interruptions, and multiple concurrent tasks; and interacts with others encountered in the course of work.

CAREER PROGRESSION

FROM: Recreation Leader I

TO: Recreation Leader II

Approved by Name: Title:

Effective Date: FLSA Status: Non-Exempt

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CLASSIFICATION DESCRIPTION

SENIOR ACCOUNTANT

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Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class.

Specifications are not intended to reflect all duties performed within the job.

DEFINITION

Under general supervision, performs a variety of advanced professional accounting work in the maintenance and review of fiscal records; analyzes financial information and prepares reports and records pertaining to the City’s financial activities ; provides complex professional assistance to the Administrative Services Director; and performs related work as required.

DISTINGUISHING CHARACTERISTICS

This is the advanced-level class in the professional Accountant series. Positions at this level are distinguished from the Accountant II by the significant level of professional governmental accounting work performed; the l evel of responsibility assumed; and the complexity of duties assigned.

Incumbents work independently, and exercise a high level of judgment and initiative. Incumbents are expected to perform the most difficult and complex statistical and financial professional accounting work requiring thorough knowledge of governmental accounting systems and procedures. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. Incumbents provide lead and technical direction to lower lever staff and may oversee multiple functions of the department.

SUPERVISION RECEIVED AND EXERCISED

Receives general supervision from the Administrative Services Manager or Finance Manager, as assigned.

Exercises technical and functional supervision over, and provides training to, lower-level staff.

ESSENTIAL FUNCTION STATEMENTS--Essential duties and responsibilities may include, but are not limited to, the following:

1. Assists in plann ing and directing the work of finance staff on assigned tasks and/or projects; reviews the work of assigned staff for accuracy, completeness, and compliance with policies, procedures, and standards; participates in staff training activities; prepares drafts of new or revised departmental processes and procedures and submits recommendations for review and approval.

2. Assists in the development and administration of goals, objectives, policies, and procedures related to the area of assignment; drafts policies and procedures with supervisory confirmation.

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3. Coordinates and prepares postings, balancing, and reconciliation of the General Ledger and subsidiary accounts; prepares bank reconciliation statements ; reviews work of others performing these tasks.

4. Researches, interpret s and applies Governmental Accounting Standards Board (GASB), Generally Accepted Accounting Principles (GAAP), Financial Accounting Standards Board (FASB) and other professional accounting standards.

5. Reviews, analyzes, and audits fin ancial records and transactions to ensure completeness and accuracy of information and calculations; prepares journal entries for adjusting and correcting records as necessary.

6. Analyzes, reconciles, and maintains records of various financial accounts; ver ifies availability of funds and classification of expenditures; researches and analyzes transactions to resolve problems and ensure adherence to budget.

7. Prepares a variety of complex financial reports, statements, and schedules for internal use and as req uired by county, state, and federal agencies; assists with the preparation of financial statements for the City’s Annual Financial Report; conducts research and analysis of financial information; reconciles related data for submission; prepares notes, tabl es, and charts for inclusion in reports.

8. Performs comprehensive financial activity studies as directed; provides analysis of various funds upon management request.

9. Provides lead direction, technical guidance, and training to professional, technical and clerical accounting staff.

10. Serves as a technical resource to City staff; provides advice and technical assistance related to accounting procedures and financial system processes.

11. Analyzes financial documentation processes to ensure accuracy of financial reporting and recommends changes as necessary.

12. Provides complex technical support for audits; conducts research, provides analyses, and prepares audit schedules for independent auditors.

13. Develops, monitors, and maintains records on the City's fixed asse ts; records asset additions and deletions; determines value of assets; calculates and records depreciation schedules.

14. May participate in the preparation of the City’s payroll and the maintenance of payroll records and reports.
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15. Leads and p articipates in departmental budget preparation and administration; analyzes expenditures and revenue transactions against budget projections and historical data; prepares worksheets and summaries of budget data.

16. Prepares and writes a variety of reports and documentation.

17. Observes and complies with City and mandated safety rules, regulations, and protocols.

18. Performs related duties as required.

QUALIFICATIONS

Knowledge of:
 Advanced principles and practices of accounting and financial record keeping.  Pertinent policies and procedures related to financial recordkeeping and cost accounting.  Specialized accounting and report writing software.
 Governmental Accounting Standards Board (GASB), Generally Accepted Accounting Principles (GAAP), Financial Accounting Standards Board (FASB).
 Municipal accounting system requirements and procedures.  Operations and organizational structure of municipal government.  Principles and practices of research and report preparation.  Modern office procedures, methods and equipment including computers and s upporting software applications.
 English usage, spelling, grammar, and punctuation.
 Principles and practices of filing and record keeping.  Methods and techniques of public relations and customer service.  Safe and efficient work practices as they relate to code enforcement.  City and mandated safety rules, regulations, and protocols.

Ability to:
 Apply critical thinking to complex projects and interpret detailed requirements.  Plan and organize multiple tasks and projects to meet deadlines.  Develop and accurately maintain a variety of financial records and documents.  Prepare and maintain accurate and precise written documents such as ledgers, journals reports, forms, and correspondence.
 Interpret, explain, and analyze financial and statistical data and material.  Understand, interpret, and apply laws, rules, regulations, policies and procedures related to accounting operations, and recommend implementation of new guidelines and standards.  Analyze data and draw logical conclusions.
 Evaluate situations, identify problems, and exercise sound independent judgment within established guidelines.
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 Train and review the work of clerical, technical, and professional staff.  Maintain professionalism and confidentiality of information.  Maintain and follow department policies and procedures.  Operate and use modern office equipment including a computer and various software packages.  Communicate clearly and concisely, both orally and in writing.  Demonstrate an awareness and appreciation of the cultural diversity of the community.  Establish and maintain effective working relationships with those contacted in the course of work.
 Deliver quality customer service.
 Work independently and as a team member.
 Perform assignments with a high degree of independence.  Ensure adherence to safe work practices and procedures.  Operate a vehicle observing legal and defensive driving practices.

Experience:

A minimum of four (4 ) years of increasingly responsible professional acc ounting experience at the journey level, of which three (3 ) years included governmental accounting experience.

Training:

Equivalent to the completion of a Bachelor’s degree from an accredited college or university with major coursework in finance or accounting.

Licenses and Certifications:

Possession of a State of California driver’s license and the ability to maintain insurability under the City’s vehicle insurance program.

Special Requirements:

Employees in these classes may be required to work varying shifts and extended hours including evenings and weekends.

Environmental Conditions:

Employees in this class generally work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.

Employee may interact with staff and/or the public and private representatives in various settings 689

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including the field or remote offices for meetings. The incumbent will be exposed to outdoor environmental elements on a limited bas is with exposure to varying temperatures, moderate exterior noise levels including traffic, and may have limited exposure to dust and fumes.

Physical Demands:

Must possess mobility to work in a standard office setting including use of standard office equipment, including a compu ter; and to operate a motor vehicle to visit various City sites . Color vision is required to read printed materials and a computer screen. Hearing and speech is required to communicate in person and over the telephone . Touch i s required in order to handle documents, and use a computer. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. This is primarily a sedentary office classificat ion although standing in work areas and walking bet ween work areas may be required. Must be able to sit for prolonged periods of time. Positions in this classification regularly bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information . Employees must possess the ability to lift, carry, push, and pull materials and objects up to 20 pounds.

Mental Demands:

While performing the duties of this class, an employee uses written and oral communication skills; reads and interprets data, information, and documents; analyzes and solves problems; uses math, and mathe matical reasoning; observes and interprets people, and situations; learns and applies new information and skills; performs highly detailed wor k; deals with changing deadlines, constant interruptions, and multiple concurrent tasks; and interacts with others encountered in the course of work.

CAREER PROGRESSION

FROM: Senior Accountant

TO: Finance Manager

Approved by Name: Title:

Effective Date: FLSA Status: Non-Exempt

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CITY OF WILDOMAR

CLASSIFICATION DESCRIPTION

SENIOR BUILDING INSPECTOR

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Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class.

Specifications are not intended to reflect all duties performed within the job.

DEFINITION

Under general supervision, leads and performs a variety of highly skilled, complex, and technical duties in performing inspections of residential, commercial, and industrial building sites to enforce building, plumbing, mechanical, electrical, and environmental codes, with specific expertise, knowledge of, and emphasis on one of the building trades; ensures conformance with approved plans, specifications, standards, permits, and licensing; provides a variety of information to property owners, developers, architects, engineers, and contractors; and performs related work as required.

DISTINGUISHING CHARACTERISTICS

This is the lead/advanced level class in the Building Inspector series. Positions at this level are expected to independently perform the full scope of assigned code enforcement responsibilities involving routine to complex inspections of residential, commercial, and industrial buildings, working independently and exercising judgment and initiative. Incumbents at this level m ay perform minor to complex plan reviews. The work involves exercising a high degree of independence and discretion in working with the public and in conducting field inspections; and involves interpretation and application of applicable codes and regulations. Incumbents at this level handle the most complex cases, and are expected to train and lead lesser skilled employees in this series. This class is distinguished from the next higher class ification of Building Inspection Supervisor in that the latter is responsible for the day-to-day supervision of staff assigned to this unit .

SUPERVISION RECEIVED AND EXERCISED

Receives general supervision from the Building Inspection Supervisor or Chief Building Official, as assigned.

Exercises lead direction over Building Inspectors, and serves as Training Officer for new hires.

ESSENTIAL FUNCTION STATEMENTS--Essential duties and responsibilities may include, but are not limited to, the following:

1. Oversees, reviews and performs the more complex duties in building inspections of new and existing commercial, industrial, and residential properties for compliance with building codes and standards; reads and reviews project plans to verify construction.

2. Reviews and approves various stages of construction, such as framing, electrical, mechanical, heating, plumbing, and structural membrane; inspects throughout the construction period to 691

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completion; monitors construction sites; writes detailed correction notices for non-compliance or deviation from approved plans.

3. Trains lower -level building inspection staff on proper work methods, techniques, and compliance with applicable standards and specifications; assists in adherence to safe work practices and procedures.

4. Conducts solar review, approval, submittal of corrections and final permit issuance; conducts inspections from inception to completion.

5. Investigates complaints regarding existing buildings or new construction to determine if code violations or problem conditions exist; writes "stop work" notices for work being done without permits or in an unsafe manner.

6. Reviews plans, blueprints, drawings, and maps, and prepares change orders.

7. Confers with property owners, contractors, and developers with respect to complaints and building code issues, and to respond to general questions on compliance issues.

8. Processes electricity and gas meter releases, and Certificates of Occupancy; reviews and approves temporary gas and electric meter releases for staff.

9. Plans, schedules, prioritizes, and assigns inspections; communicates status of inspections to appropriate staff.

10. Serves as a liaison for the assigned function to other City departments, divisions, and outside agencies.

11. Assists in the implementation of goals, objectives, policies, procedures, and work standards including recommending improvements; assists in developing work plans, procedures, and schedules.

12. Prepares and maintains a variety of files, correspondence, reports, correction notices, and other written materials.

13. Observes and complies with City and mandated safety rules, regulations, and protocols.

14. Performs related duties as required.

QUALIFICATIONS

Knowledge of:
• Advanced methods and techniques used in conducting building inspections. • Building, plumbing, electrical, mechanical, and related codes. 692

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• Characteristics of common materials used in building construction. • Principles of trades areas as they relate to inspecting buildings and mechanical, plumbing, and electrical systems.
• Methods and techniques applied to the design and construction of residential, commercial, and industrial buildings.
• Safety standards and methods of building construction and materials used at all stages of construction.
• Applicable Federal, State, and local laws, codes, and procedures relevant to assigned areas of responsibility.
• Mathematical principles including algebra, geometry, and trigonometry. • Record keeping principles and procedures.
• Operations and organizational structure of municipal government. • Principles and practices of research and report preparation. • Modern office procedures, methods and equipment including computers and supporting software applications.
• Computerized applications for building inspection.
• English usage, spelling, grammar, and punctuation.
• Principles and practices of filing and record keeping. • Methods and techniques of public relations and customer service. • Safe and efficient work practices as they relate to code enforcement. • City and mandated safety rules, regulations, and protocols.

Ability to:
• Perform advanced level and complex inspections in residential, commercial and industrial buildings.
• Interpret, apply, explain, and ensure compliance with applicable Federal, State, and local laws, rules, regulations, policies, and procedures.
• Review, understand, interpret, and analyze construction blueprints, plans, specifications, and architect and engineering drawings for application to inspection services. • Examine workmanship and materials to detect deviation from plans, regulations, and standard construction practices.
• Prepare clear and concise correction notices.
• Investigate building code violations and respond to inquiries and complaints in a fa ir, tactful, and timely manner.
• Prepare clear, effective, and accurate reports, correspondence, and other written materials. • Effectively represent the division and the City in meetings with other departments, public and private organizations, and individuals.
• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Analyze situations and develop sound solutions, while maintaining safety at all times. • Plan and organize multiple tasks and projects to meet deadlines. • Work fairly and courteously with all customers.
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• Coordinate activities with other City departments, associated enforcement jurisdictions, and other parties of interest.
• Read maps and learn the City's geography.
• Establish and maintain accurate logs, records, and written records of work performed. • Lead, train, and review the work of lower level staff. • Make accurate mathematic computations.
• Maintain and follow department policies and procedures. • Operate and use modern office equipment including a computer and various software packages.
• Communicate clearly and concisely, both orally and in writing. • Demonstrate an awareness and appreciation of the cultural diversity of the community. • Establish and maintain effective working relationships with those contacted in the course of work.
• Deliver quality customer service.
• Work independently and as a team member.
• Ensure adherence to safe work practices and procedures. • Operate a vehicle observing legal and defensive driving practices.

Experience:

A minimum of three (3) years of increasingly responsible experience inspecting residential, commercial, or industrial buildings for a public agency.

Training:

Equivalent to the compl etion of a High School diploma supplemented by college-level coursework or technical training in construction technology, building inspection, or a related field. An Associate degree from an accredited college or university in construction technology or a related field is highly desirable.

Licenses and Certifications:

Possession of a State of California driver’s license and the ability to maintain insurability under the City’s vehicle insurance program.

Possession of a State of California International Code Council (ICC) certification as a Building Inspector and at least two (2) additional ICC certifications such as plumbing, mechanical, or electrical inspector is required. Certification as a Combination Building Inspector and/or Plans Examiner is highly desirable.

Special Requirements:

Employees in these classes may be required to work varying shifts and extended hours 694

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including evenings and weekends.

Environmental Conditions:

Employees will also work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employee may interact with staff and/or the public and private representatives in various settings including the field or remote offices for meetings.

Physical Demands:

Must possess mobility to work in a standard office setting including use of standard office equipment, including a compu ter; and to operate a motor vehicle to visit various sites in order to conduct inspections. Color vision is required to read printed materials and a computer screen as well as to discern violati ons found in the field . Hearing and speech is required to communicate in person and over the telephone . Touch is required in order to handle documents, and use a computer. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Standing in work areas and walking between work areas may be required both in the office and in the field . Must be able to sit for prolonged periods of time. Positions in this classification regularly bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information and in order to conduct field inspections . Employees must possess the ability to lift, carry, push, and pull ma terials and objects up to 25 pounds. This position is also expected to perform inspections in the field that may require greater noise exposure from traffic, and walking on uneven ground, working around fumes, dirt and gas, and in varying temperatures.

Mental Demands:

CAREER PROGRESSION

FROM: Senior Building Inspector

TO: Building Inspection Supervisor
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Approved by Name: Title:

Effective Date: FLSA Status: Non-Exempt

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CLASSIFICATION DESCRIPTION

SENIOR CODE ENFORCEMENT OFFICER

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Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class.

Specifications are not intended to reflect all duties performed within the job.

DEFINITION

Under general supervision, leads and performs a variety of highly skilled, complex, and technical duties in support of the City's code enforcement program; monitors and enforces a variety of applicable ordinances, codes, and regulations related to land use matters, building, housing, health a nd safety, property maintenance, general inspection of mobile home parks, abandoned vehicle abatement, noise abatement, and other matters of public concern; investigates violations and initiates procedures to abate violations and obtain compliance includin g issuing notices of violations, citations, and other correspondence specifying necessary corrective actions, compliance, and compliance dates; serves as a resource and provides information on City regulations to property owners, residents, businesses, the general public, and other City departments and divisions; carries out special projects; and performs related work as required.

DISTINGUISHING CHARACTERISTICS

This is the lead/advanced level class in the Code Enforcement Officer series. Positions at this level are expected to independently perform the full scope of assigned code enforcement responsibilities involving codes and regulations in a broad range of areas, including zoning, building, weed abatement, he alth, and safety. The work involves exercising a high degree of independence and discretion in working with the public and in conducting field inspections; and involves a proactive implementation of applicable codes and regulations. Incumbents at this leve l handle the most complex cases, and are expected to train and lead lesser skilled employees in this series. This class is distinguished from the next higher classification of Code Enforcement Manager in that the latter is responsible for the administrati on of the division.

SUPERVISION RECEIVED AND EXERCISED

Receives general supervision from the Code Enforcement Supervisor or Code Enforcement Manager .

Exercises lead direction over Code Enforcement Officers and Technicians, and serves as Training Officer for new hires.

ESSENTIAL FUNCTION STATEMENTS--Essential duties and responsibilities may include, but are not limited to, the following:

1. Leads and performs enforcement of municipal codes and other applicable codes related to nuisance, zoning, pest infestation, noise, blight, graffiti, signage, junk and debris, abandoned or inoperable vehicles on private property, housing, and related abatement activities. 697

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2. Leads, oversees, reviews and performs the more complex duties in field investigations; conducts on-site inspections of residential, indus trial, and/or commercial areas to identify nuisances, potentially hazardous conditions and code violations; prepares photographic evidence of violations; records observations.

3. Trains lower -level code enforcement staff on proper work methods, techniques, and compliance with applicable standards and specifications; assists in adherence to safe work practices and procedures.

4. Takes action on community complaints concerning a variety of code violations in the implementation of the City’s code enforcement program; i nstructs responsible parties concerning needed corrections to obtain compliance; conducts follow-up inspections to ensure corrections are made; notes actions taken and results achieved in case files and on computer database.

5. Reads, interprets, explains, and applies applicable codes to assigned duties; performs the issuance of infraction and misdemeanor citations for violations relating to public nuisances, including zoning, litter, abandoned vehicles, weeds, debris accumulation, and oversized vehicles in residential areas and parking violations.

6. Seeks compliance through written and personal contact; issues warnings and/or notices f or code violations as required; p repares noncompliance letters, and final notices to property owners notifying them of violations; as appropriate, a ffixes a notice of violation on the property.

7. Determines compliance of specific land use permits, variances and development plans where improvements have been directed to meet zoning requirements.

8. Coordinates joint abatement and investigation activities with other city departments and agencies; informs departments of pending and ongoing investigations and activities; provides follow-up reports, records, and data to assist other departments involved in the zoning and abatement process.

9. Advises applicants, homeowners or developers of the City’s requirements and the correct procedures to be taken to ensure compliance.

10. Responds to citizen complaints; issues infractions and misdemeanor citations for violations of applicable codes.

11. Prepares and maintains a variety of records, reports, logs, memoranda, and files related to field and office investigations and activities.

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12. Maintains communication/action logs for code enforcement cases; enters and retrieves information from records systems.

13. Compiles code violation cases for presentation at public hearings, City Council meetings and judicial proceedings under the direction of his/her supervisor; gathers evidence, and appears as a witness in court regarding violation cases.

14. Interacts with and coordinates code enforcement actions with Planning, Building, Engineering, Fire, Police, City Attorney, and other regulatory agencies.

15. Participates in joint inspections of properties with other agencies and City departments.

16. Researches property ownership and zoning, building and parcel histories.

17. Observes and complies with City and mandated safety rules, regulations, and protocols.

18. Performs related duties as required.

QUALIFICATIONS

Knowledge of:
• Advanced principles and practices of code enforcement. • State and local codes and regulations pertaining to building, substandard housing, zoning, and vehicle codes.
• Methods of office and field inspection work.
• Research methods involving discovering property ownership and zoning background. • Research methods and techniques related to all applicable codes. • Operations and organizational structure of municipal government. • Principles and practices of research and report preparation. • Modern office procedures, methods and equipment including computers and s upporting software applications.
• English usage, spelling, grammar, and punctuation.
• Principles and practices of filing and record keeping. • Methods and techniques of public relations and customer service. • Safe and efficient work practices as they relate to code enforcement. • Principles and practices of customer service and public relations. • City and mandated safety rules, regulations, and protocols.

Ability to:
• Interpret and apply zoning and land use regulations and planning concepts to unusual or difficult zoning or municipal code violations.
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• Understand and apply the rules of evidence related to public hearing and judicial cases. • Research, interpret, explain, and apply applicable codes and ordinances to abatement work. • Design public information and education programs related to code compliance activities. • Make presentations to community groups and testify in hearings and court proceedings. • Analyze situations and develop sound solutions, while maintaining safety at all times. • Plan and organize multiple tasks and projects to meet deadlines. • Obtain information through a variety of interview techniques. • Work fairly and courteously with all customers.
• Coordinate activities with other City departments, associated enforcement jurisdictions, and other parties of interest.
• Read maps and learn the City's geography.
• Develop and accurately maintain a variety of work records and documents including complete case files, logs, reports, and memoranda.
• Lead, train, and review the work of lower level staff. • Make presentations to community groups concerning codes, ordinances and city compliance programs.
• Compile and analyze technical information.
• Apply advanced level investigative techniques.
• Maintain and follow department policies and procedures. • Operate and use modern office equipment including a computer and various software packages. • Communicate clearly and concisely, both orally and in writing. • Demonstrate an awareness and appreciation of the cultural diversity of the community. • Establish and maintain effective working relationships with those contacted in the course of work.
• Deliver quality customer service.
• Work independently and as a team member.
• Ensure adherence to safe work practices and procedures. • Operate a vehicle observing legal and defensive driving practices.

Experience:

A minimum of three (3) years of experience enforcing administrative rules and regulations involving field investigations pertaining to code compliance and extensive public contact .

Training:

Equivalent to the completion of a High School diploma. The completion of a Bachelor’s degree from an accredited college or university is highly desirable.

Licenses and Certifications:

Possession of a State of California driver’s license and the ability to maintain insurability under 700

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the City’s vehicle insurance program.

Possession of a P.C. 832 Peace Officer’s Standards and Training (POST) Certificate is required at the time of appointment.

Possession of Statewide California Associatio n of Code Enforcement Officials (CACEO) Intermediate Module certification at time of appointment.

Possession of ICS and Oleoresin Capsicum spray certification at time of appointment.

Successful completion of Identification of Substandard Residences course by CACEO at time of appointment.

Special Requirements:

Employees in these classes may be required to work varying shifts and extended hours including evenings and weekends.

Environmental Conditions:

Employees will also work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposur e to hazardous physical substances. Employee may interact with staff and/or the public and private representatives in various settings including the field or remote offices for meetings.

Physical Demands:

Must possess mobility to work in a standard office setting including use of standard office equipment, including a compu ter; and to operate a motor vehicle to visit various sites in order to conduct inspections. Color vision is required to read printed materials and a computer screen as well as to discern violations found in the field . Hearing and speech is required to communicate in person and over the telephone . Touch is required in order to handle documents, and use a computer. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Standing in work areas and walking between work areas may be required both in the office and in the field . Must be able to sit for prolonged periods of time. Positions in this classification regularly bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information and in order to conduct field inspections . Employees must possess the ability to lift, carry, push, and pull materials an d objects up to 25 pounds. This position is also expected to perform inspections in the field that may require greater noise exposure from traffic, and walking on uneven ground, working around fumes, 701

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dirt and gas, and in varying temperatures.

Mental Demands:

While performing the duties of this class, an employee uses written and oral communication skills; reads and interprets data, information, and documents; analyzes and solves problems; observes and interprets people, and situat ions; learns and applies new information and skills; performs detailed work; deals with changing priorities, interruptions, and multiple concurrent tasks; and interacts with others encountered in the course of work.

CAREER PROGRESSION

FROM: Senior Code Enforcement Officer

TO: Code Enforcement Supervisor or Code Enforcement Manager

Approved by Name: Title:

Effective Date: FLSA Status: Non-Exempt

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CLASSIFICATION DESCRIPTION

SENIOR FINANCIAL ANALYST

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Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class.

Specifications are not intended to reflect all duties performed within the job.

DEFINITION

Under general direction, performs a variety of advanced professional administrative, financial, and budgeting work in support of the City’s financial management operations; prepares a diverse range of financial reports; evaluates departmental budget development and administration requests to ensure compliance with City budgetary policies, procedures, and established guidelines; leads in compiling, and preparing the City -wide budget; participates in treasury management and investments; reconciles complex financial transactions; and performs related work as required.

DISTINGUISHING CHARACTERISTICS

This is the advanced-level class in the professional Financial Analyst series. Positions at this level are distinguished from the Financial Analyst by the significant level of professional financial management work performed; the level of responsibility assumed; and the complexity of duties assigned. Incumbents work independently, an d exercise a high level of judgment and initiative . Incumbents are expected to perform the most difficult and complex financial management, budgetary, accounting, and related analysis work requiring thorough knowledge of governmental accounting systems and procedures, and financial management. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policie s of the work unit.

Incumbents provide lead direction to lower lever staff and may oversee multiple functions of the department.

SUPERVISION RECEIVED AND EXERCISED

Receives general direction from the Administrative Services Manager or Finance Manager, as assigned.

Exercises technical and functional supervision over, and provides training to, lower-level staff.

ESSENTIAL FUNCTION STATEMENTS--Essential duties and responsibilities may include, but are not limited to, the following:

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2. Assists in the development and administration of goals, objectives, policies, and procedures related to the area of assignment; drafts policies and procedures with supervisory confirmation.

3. Performs advanced level and complex professional tasks in support of the City's financial management operations; prepares a variety of analyses such as revenue and expenditures, variances, personnel costs, and related fiscal documents; develops revenue estimates and financial projections; documents assumptions; conducts sensitivity studies; develops and prepares recommendations.

4. Prepares a diverse range of financial reports, including grant reporting, expe nditure/revenue budget to actual comparison, monthly fiscal reports, the City's Comprehensive Annual Financial Report (CAFR), and other periodic financial reports.

5. Conducts analysis of proposals; identifies issues and opportunities; assists with the devel opment of alternative scenarios to improve service levels and lower costs.

6. Explains budgeting guidelines to departmental managers; participates in the review and evaluation of requests to ensure compliance with City policies, procedures, and established guidelines; responds to questions, provides information and support to departments.

7. Leads in the coordination and development of the City’s annual budget; compiles statistics and prepares projections; drafts the City’s budget books.

8. Leads and conducts fees studies; summarizes findings and prepares recommendations.

9. Participates in the preparation, review, evaluation , and monitoring of capital improvement program (CIP) plans and budgets; monitors and updates operating and capital budget adjustments and funding changes; reviews CIP requests for financial compliance.

10. Performs financial analysis and statistical computations for various financial models and cost allocation plans; prepares periodic and ad-hoc financial reports as assigned; researches and answers financial and budget inquiries submitted by staff, City management, citizens, other governmental agencies and the City Council.

11. Prepares journal entries and reconciliations for complex accounting transactions such as debt issuance and refunding, c apital assets acquisition and related transactions; works with contractors, bond counsel, and fiscal intermediaries on various required year -end schedules, reports and bond financing.

12. Monitors financial data collection systems.

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13. Develops, plans, organizes, controls, trains and evaluates cash handling activities within the Administrative Services Department and City-wide.

14. Provides assistance to department management, other City staff, and the public regarding fiscal or operational issues, policies, or procedures.

15. Provides lead direction, technical guidance , and training to professional, technical and clerical accounting staff.

16. Participates in or directs and monitors assigned projects related to debt management, treasury management and investments; performs research and statistical analysis; prepares and presents reports of findings and recommends appropriate action.

17. Provides assistance in the enhancement of the City's core financial system, including implementing new modules and re-configuring existing applications.

18. Compiles information and works with auditors on various City -wide financial audits; may lead and/or conduct audits.

19. Prepares and submits City Council agenda reports and various other commission, committee, and staff reports, resolutions, ordinances, and correspondence regarding assigned activities.

20. Provides lead direction and/or supervision, training and work review to professional, technical and clerical support staff.

21. Monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; recommends, within departmental policy, appropriate services and staffing levels.

22. Monitors and evaluates the impact of proposed legislation and regulations on the City's programs and requirements within assigned areas of responsibility; conducts research and recommends new procedures, forms, policies, processes and/or programs to conform to new requirements.

23. Maintains current knowledge of new trends and innovations in the field of rev enue and cash collections, related internal control programs, and customer service; attends and participates in professional group meetings; participates in professional development activities; reads publications relevant to area of assignment.

24. Prepares and writes a variety of reports and documentation.

25. Observes and complies with City and mandated safety rules, regulations, and protocols.

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26. Performs related duties as required.

QUALIFICATIONS

Knowledge of:
 Advanced principles and practices of municipal financial management including, but not limited to, budget development and administration, debt management, treasury management, investments, auditing and general accounting.
 Project and/or program management, analytical processes, and report preparation techniques.  Advanced principles and practices of public agency budget development and administration.  Operations and organizational structure of municipal government.  Specialized accounting and report writing software.
 Methods and techniques of administering sound financial management policies and procedures.  Organization and management practices as applied to the development, analysis, and evaluation of programs, policies, and operational needs of the assigned area of responsibility.  Research and financial reporting methods, techniques, and procedures.  Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.
 Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility.
 Operational characteristics of financial management technology systems.  Complex record-keeping principles and procedures.
 Modern equipment and communication tools used for business functions and program, project, and task coo rdination, including computers and software programs relevant to work performed.
 English usage, spelling, grammar, and punctuation.
 Principles and practices of filing and record keeping.  Methods and techniques of public relations and customer service.  Safe and efficient work practices as they relate to code enforcement.  City and mandated safety rules, regulations, and protocols.

Ability to:
 Perform advanced level and complex professional duties in support of the City's financial management programs.
 Assist in developing and implementing goals, objectives, practices, policies, procedures, and work standards.
 Coordinate and oversee budgeting, and financial reporting activities.  Plan and conduct effective financial and operational studies.  Conduct research on a wide variety of topics including contract feasibility, budget and staffing proposals, and operational alternatives.
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 Analyze, interpret, summarize, and present administrative and technical information and data in an effective manner.
 Apply critical thinking to complex projects and interpret detailed requirements.  Plan and organize multiple tasks and projects to meet deadlines.  Develop and accurately maintain a variety of financial records and documents.  Interpret, explain, and analyze financial and statistical data and material.  Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
 Evaluate situations, identify problems, and exercise sound independent judgment within established guidelines.
 Effectively represent the department and the City in meetings with governmental agencies; community groups; various business, professional, and regulatory organizations; and in meetings with individuals.
 Independently organize work, set priorities, meet critical deadlines, and follow -up on assignments.
 Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
 Train and review the work of clerical, technical, and professional staff.  Maintain professionalism and confidentiality of information.  Operate and use modern office equipment including a computer and various software packages.  Demonstrate an awareness and appreciation of the cultural diversity of the community.  Establish and maintain effective working relationships with those contacted in the course of work.
 Communicate clearly and concisely, both orally and in writing.  Deliver quality customer service.
 Perform assignments with a high degree of independence.  Ensure adherence to safe work practices and procedures.  Operate a vehicle observing legal and defensive driving practices.

Experience:

A minimum of four (4) years of increasingly responsible professional administrative, financial and accounting experience at the journey level, of which three (3 ) years included governmental accounting experience.

Training:

Equivalent to the completion of a Bachelor’s degree from an accredited college or university with major coursework in finance , accounting, business or public administration, or a related field.
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Licenses and Certifications:

Possession of a State of California driver’s license and the ability to maintain insurability under the City’s vehicle insurance program.

Special Requirements:

Employees in these classes may be required to work varying shifts and extended hours including evenings and weekends.

Environmental Conditions:

Employees in this class generally work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.

Employee may interact with staff and/or the public and private representatives in various settings including the field or remote offices for meetings. The incumbent will be exposed to outdoor environmental elements on a limited bas is with exposure to varying temperatures, moderate exterior noise levels including traffic, and may have limited exposure to dust and fumes.

Physical Demands:

Must possess mobility to work in a standard office setting including use of standard office equipment, including a compu ter; and to operate a motor vehicle to visit various City sites . Color vision is required to read printed materials and a computer screen. Hearing and speech is required to communicate in person and over the telephone . Touch i s required in order to handle documents, and use a computer. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. This is primarily a sedentary office classificat ion although standing in work areas and walking bet ween work areas may be required. Must be able to sit for prolonged periods of time. Positions in this classification regularly bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information . Employees must possess the ability to lift, carry, push, and pull materials and objects up to 20 pounds.

Mental Demands:

While performing the duties of this class, an employee uses written and oral communication skills; reads and interprets data, information, and documents; analyzes and solves problems; uses math, and mathe matical reasoning; observes and interprets people, and situations; learns and applies new information and skills; performs highly detailed wor k; deals with changing deadlines, constant interruptions, and multiple concurrent tasks; and interacts with others encountered in the course of work.

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CAREER PROGRESSION

FROM: Senior Financial Analyst

TO: Finance Manager

Approved by Name: Title:

Effective Date: FLSA Status: Exempt

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CLASSIFICATION DESCRIPTION

SENIOR MAINTENANCE WORKER

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Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class.

Specifications are not intended to reflect all duties performed within the job.

DEFINITION

Under general supervision, leads and performs a variety of manual, semi-skilled, and skilled duties related to construction, maintenance and repair of City facilities, open spaces, cemetery district, building maintenance, and parks landscape installation and maintenance with advanced level expertise in multiple functional areas; ensures conformance with City standards and departmental policies; operates light power equipment; and performs related work as required.

DISTINGUISHING CHARACTERISTICS

This is the lead/advanced level class in the Maintenance Worker series. Positions at this level are expected to independently perform the full scope of assigned maintenance responsibilities involving routine to complex tasks, working independently and exercising judgment and initiative .

Incumbents at this level handle the most complex tasks; are fully trained and experienced in all maintenance and operations functions perfor med by the department; and are expected to train and lead lesser skilled employees in this series. This class is distinguished from the next higher classification of Community Services Manager in that the latter is responsible for the day-to-day management of the division and supervision of staff.

SUPERVISION RECEIVED AND EXERCISED

Receives general supervision from the Community Services Manager, as assigned. Exercises lead direction over Maintenance Worker I’s and II’s, volunteers, work release staff, and temporary staff.

ESSENTIAL FUNCTION STATEMENTS--Essential duties and responsibilities may include, but are not limited to, the following:

General Functions:

1. Oversees, reviews and performs the more complex duties in construction, maintenance and repair of City facilities, open spaces, cemetery district, building maintenance, and parks landscape installation and maintenance.

2. Trains and leads lower-level maintenance staff on proper work methods, techniques, and compliance with applicable standards and specifications; assists in adherence to safe work practices and procedures.

3. Serves as a liaison for the assigned function to other City departments, divisions, and outside agencies.
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4. Assists in the implementation of goals, objectives, policies, procedures, and work standards including recommending improvements; assists in developing work plans, procedures, and schedules.

5. Prepares and maintains a variety of files, correspondence, reports, correction notices, and other written materials.

6. Performs a wide variety of advanced level skilled and semi -skilled construction, landscape, and maintenance work, including low voltage electrical, painting, street patching, and curb repair.

7. Operates and maintains hand and portable power tools.

8. Operates motor-driven equipment and trucks on streets, highways and over terrain.

9. Participates and leads crews in assigned work projects, including oversight of temporary staffing, contracted janitorial staffing, volunteers, and/or work release program participants.

10. Uses chemicals and/or other supplies.

11. Maintains departmental records associated with maintenance and operations.

12. Conducts inventory of supplies and replenishes as required in accordance with City and departmental policies and procedures.

13. Uses computer for work reporting and information access.

14. Cleans, maintains, and stores equipment.

15. Reads and interprets directions and sketches.

16. Performs vacation and temporary relief as necessary.

17. Observes and complies with City and mandated safety rules, regulations, and protocols.

18. Performs related duties as required.

Parks Maintenance and Open Spaces (Including Cemetery Grounds) Functions:

1. Prepares soil for planting and transplanting.

2. Plants, waters, cultivate, fertilize, rakes, and cares for lawns and ground with hand tools and light power equipment.

3. Sprays for pest and weed control using non-restricted chemicals and products.

4. Trims shrubs and hedges; mows lawns, fields or street medians.

5. Documents all City maintains plant life including shrubs, hedges, grass, and trees; documents any type of destruction found to parks and plant life.

6. Cleans and maintains rest rooms and park structures.

7. Assists in installation and repair of irrigation systems, fencing and lighting; programs and maintains irrigation clocks.

8. Sets up safety devices for trimming crew and may act as flag person.

9. Operates a variety of vehicles and equipment such as water trucks, riding lawn mowers, tanker trucks and large trailers.

10. Installs and repairs lawn sprinkler system, ball field fencing, and pool facilities.

11. Lines out ball fields and unpaved parking lots.

12. Prepares open spaces for City events; sets up events and works City booth; assists residents, customers, and vendors; and performs post-event clean up.

13. Operates a chipper, chain saw or tractor mower.

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14. Checks chlorine and pH levels and performs minor maintenance of pools.

15. Patrols parks and performs inspections of contracted services; reports issues to supervisor.

16. Documents residents’ complaints and responds to inquiries.

Street Maintenance Functions:

1. Patches streets and assists in paving streets.

2. Constructs and repairs curbs and gutters by excavating with pneumatic and hand tools, building forms, mixing, placing and finishing concrete.

3. Places traffic control and warning signs; monitors traffic fl ow; serves as flag person for traffic safety.

4. Fabricates and installs street and traffic control signs.

5. Paints street lines, crosswalks, and curbs using spray tank, street striper and brush; paints and installs traffic control devices; assists in installation of new wiring.

6. Places preformed plastic pavement markings and applies raised pavement markers.

7. Cleans, maintains and stores painting equipment.

8. Cleans storm drains, drainage ditches and culverts.

Cemetery Operations & Maintenance Functions:

1. Measures and marks plots for burials; cuts out sod and digs graves using backhoe and hand tools; covers burial sites with plywood, planks, and tarps for safety of visitors.

2. Unloads casket from Hurst and transports to burial site; performs burials including lowering of caskets, backfilling, tamping and re-sodding gravesites.

3. Sets up chairs, tables, and podium for funeral services; places signage and cones, directs parking and guests attending funeral services; removes chairs, tables, podium, signage and cones at the end of the funeral; cleans and stores equipment.

4. Installs monument markers/ headstones and vases.

5. Provides routine customer service to members of the public while in the field; provides office administrative back-up support; answers phones, and schedules appointments, as needed.

6. Assists in working with families and mortuaries to coordinate funeral services.

QUALIFICATIONS

Knowledge of:
• Principles of trades areas as they relate to buildings, grounds, streets, facilities, lighting, open spaces, and cemetery maintenance.
• Tools, equipment, materials and techniques used in construction and maintenance. • Tools, equipment, materials and techniques uses in landscape maintenance and irrigation systems.
• Advanced general construction and maintenance procedures and methods. • Advances electrical principles.
• Use of hazardous chemicals common to construction and maintenance activities. 712

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• Record keeping principles and procedures.
• Operations and organizational structure of municipal government. • Basic office procedures, methods and equipment including computers and supporting software applications.
• English usage, spelling, grammar, and punctuation.
• Methods and techniques of public relations and customer service. • Safe and efficient work practices.
• City and mandated safety rules, regulations, and protocols.

Ability to:
• Perform strenuous physical work with agility and endurance. • Work in cooperative manner with others and contribute to a successful team effort. • Use and train others in the proper operation of assigned tools and equipment. • Operate assigned trucks and equipment, observing legal and defensive driving practices. • Make emergency field electrical repairs.
• Analyze situations and develop sound solutions, while maintaining safety at all times. • Read maps and learn the City's geography.
• Establish and maintain accurate logs, records, and written records of work performed. • Use tact, initiative, prudence, and independent judgment within general policy, procedural, and departmental guidelines.
• Make accurate mathematic computations.
• Lead, train, and review the work of lower level staff. • Maintain and follow department policies and procedures. • Operate and use modern office equipment including a computer and various software packages. • Communicate clearly and concisely, both orally and in writing. • Understand and follow oral and written instructions.
• Demonstrate an awareness and appreciation of the cultural diversity of the community. • Establish and maintain effective working relationships with those contacted in the course of work.
• Coordinate activities with other City departments, associated enforcement jurisdictions, and other parties of interest.
• Deliver quality customer service.
• Work independently and as a team member.
• Ensure adherence to safe work practices and procedures. • Operate a vehicle observing legal and defensive driving practices. Demonstrate an awareness and appreciation of the cultural diversity of the community.

Experience:

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A minimum of three (3 ) years of increasingly responsible experience in construction, maintenance, landscape maintenance, facilities maintenance, and manual labor involving the use of hand tools, portable power tools, and related light and heavy equipment, equivalent to a Maintenance Worker II at the City of Wildomar. Experience in multiple functional areas is required at this level.

Training:

Equivalent to the completion of a High School diploma. The completion of college level coursework or technical training in construction technology, or a related field is highly desirable.

Licenses and Certifications:

Possession of a State of California driver’s license and the ability to maintain insurability under the City’s vehicle insurance program.

A Commercial driver's license with a tank endorsement may be required of some positions.

Special Requirements:

Employees in these classes may be required to work varying shifts and extended hours including evenings and weekends and holidays.

Safety regulations prohibit incumbents from wearing contact lenses when working with certain chemicals. Incumbents in positions requiring use of a res pirator are prohibited from wearing beards or other facial hair which prevents a proper respirator fit.

Environmental Conditions:

Physical Demands:

Employees in this class must be in good physical condition and be able to exert physical strength for prolonged periods of time . Positions in this classification regularly bend, stoop, 714

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kneel, reach, push, and pull in order to perform assigned tasks. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 100 pounds. This position is also expected to regularly perform work in the field that may require grea ter noise exposure from traffic; walking on uneven ground; working around and with equipment and machinery; exposure to fumes, dirt and gas; and exposure to varying extremes in temperatures. Incumbents must possess mobility to work in a standard office setting including use of standard office equipment, including a compu ter; and to operate a motor vehicle to visit various work sites. Color vision is required to read printed materials and a computer screen as well as to discern issues related to plant health and/or species. H earing and speech is required to communicate in perso n and over the telephone. Touch is required in order to handle documents, use a computer, drive a vehicle, and operate a variety of hand and power tools. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculat or and to operate hand and power tools.

Standing in work areas and walking between work areas may be required both in the office and in the field.

Mental Demands:

While performing the duties of this class, an employee uses limited written communication skills and primarily oral communication skills ; reads and interprets data, information, and documents; analyzes and solves problems; observes and interprets people, and situations; learns and applies new information and skills; perfor ms detailed work following verbal instructions and departmental procedures; deals with changing priorities, interruptions, and multiple concurrent tasks; and interacts with others encountered in the course of work.

CAREER PROGRESSION

FROM: Senior Maintenance Worker

TO: Community Services Manager

Approved by Name: Title:

Effective Date: FLSA Status: Non-Exempt

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CITY OF WILDOMAR

CLASSIFICATION DESCRIPTION

SENIOR MANAGEMENT ANALYST

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Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class.

Specifications are not intended to reflect all duties performed within the job.

DEFINITION

Under general direction, performs a wi de variety of complex professional, administrative and analytical duties in support of an assigned department; conducts studies and research programs; participates in special projects and assigned programs; prepares a variety of financial and statistical r eports; oversees specialized program areas; administers budgets and grants; ensures work quality and adherence to established policies and procedures; performs analytical and administrative tasks relative to assigned area of responsibility; supervises assigned staff; and performs related work as required.

DISTINGUISHING CHARACTERISTICS

This is the advanced level class in the professional Administrative Analyst series. Positions at this level are distinguished from the Administrative Analyst II by the higher level of responsibility assumed, scope of job impact, degree of autonomy, and the complexity of duties assigned. Positions at this level possess specialized, technical, and functional expertise within the area of assignment and perform the most difficult and responsible types of duties assigned to positions within this series. Incumbents assigned to this class work independently, and exercise high degree of judgment and initiative. Positions at this level work under general direction , and are expected to determine the work methods to achieve desired outcomes and goals.

SUPERVISION RECEIVED AND EXERCISED

Receives general direction from the department head, division manager, or other management staff as assigned. Supervises professional, technical and administrative support staff, as assigned.

ESSENTIAL FUNCTION STATEMENTS--Essential duties and responsibilities may include, but are not limited to, the following:

1. Provides high level and complex professional, analytical, financial and administrative support in the functions of an assig ned department including financial administration and reporting , budget preparation and control, special projects and events , grants administration, purchasing and contract administration, information technology, public information, and program evaluation and administration.

2. Participates in the development and implementation of departmental goals, objectives, policies and priorities; recommends, develops, and implements resulting policies and procedures.

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3. Plans, prioritizes, assigns, reviews and participates in the work of staff responsible for providing services and activities in assigned area; establishes schedules and methods for providing assigned services; trains and evaluates assigned employees in their area of work; ensures work quality and adherence to esta blished policies and procedures; meets with staff to identify and resolve problems.

4. Provides assistance in organizational development in assigned areas; coordinates and participates in organizational studies involving administra tive or operational systems, procedures, functions, processes and techniques; identifies issues, collects data, analyzes alternatives and make recommendations.

5. Leads and coordinates a variety of s pecial projects including research of new programs and services, budget analysis and preparation, and feasibility analyses; prepares and presents reports.

6. Implements new information technology systems, methods and procedures; monitors program progress in meeting goals and objectives; conducts updates with management staff to inform and advise on project progress; makes adjustments as necessary.

7. Leads and p articipates in budget development and administration for assigned area of responsibility; analyzes proposed capital, personnel, operating, and maintenance expenditures; prepares reports and analyses related to impact of budgetary decisions; prepares multi -year financial forecasts; maintains related computer applications; tracks and monitors budget expenditures.

8. Prepares, monitors and reconciles a variety of budgets, contracts, grant - funded and/or state-or federal-funded programs which require adherence to regulations, policies and procedures.

9. Allocates project or program appropriations, expenses and revenues to specific budget centers; prepares periodic reports regarding income and expenses; confers with internal and external auditors to ensure all program guidelines are met.

10. Analyzes Federal, State, and local legislative proposals for impact on assigned operations; prepares analysis and briefings on enacted legislation, judicial interpretations, and regulatory agency directives for department compliance.

11. Reviews departmental reports and documents for completeness, proper punctuation, grammar and spelling and compliance with established guidelines; develops filing guides and systems.

12. Coordinates department activities with those of other departments, outside agencies and organizations; serves as the lia ison for the assigned department with other departments and outside agencies; serves on various internal committees; negotiates and resolves sensitive and controversial issues.

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13. Develops public information, educational, and marketing materials including w riting and editing documents, soliciting advertisers, and distributing materials on an as needed basis.

14. Provides staff assistance to an assigned department head; participates on a variety of boards and committees; prepares and presents staff reports and other necessary correspondence.

15. Oversees and coordinates departmental purchasing activities; prepares bids and requests for proposals; evaluates submissions; recommends contract award; monitors contract performance to ensure compliance with contractual obligations; authorizes payments to vendors; resolves vendor issues.

16. Prepares grant applications; implements and monitors grant programs; monitors grant expenditures to ensure compliance with grant contractual obligations; submits quarterly and annual reports.

17. Explains program requirements and procedures to clients, service providers, employees, the public and representatives of other organizations; distributes informational materials as requested.

18. Prepares and submits City Council agenda reports, resolutions, ordinances and correspondence regarding assigned activities.

19. Monitors the efficiency and effectiveness of service delivery methods and procedures; recommends, within departmental policy, appropriate service and staffing levels.

20. Observes and complies with City and mandated safety rules, regulations, and protocols.

21. Performs related duties as required.

QUALIFICATIONS

Knowledge of:
• Principles and practices of public administration and program development. • Principles and practices of budget development and administration. • Methods of administrative, organizational, economic and procedural analysis. • Methods and techniques of data collection, research and report preparation. • Methods and techniques of statistical and financial analysis. • Principles of supervision, training and performance evaluation as assigned. • Principles and practices of records management.
• Operations, services and activities of assigned program area. • Methods of research, program analysis and report preparation. • Principles and procedures of financial record keeping and reporting. 718

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• Operations and organizational structure of municipal government. • Pertinent Federal, State and local laws, codes and regulations. • Methods and techniques of grant program administration. • Principles of project management.
• Principles of public relations and customer service. • Modern office procedures, methods and equipment including computers and s upporting software applications.
• English usage, spelling, grammar, and punctuation.
• Principles and practices of filing and record keeping. • Methods and techniques of public relations and customer service. • Safe and efficient work practices as they relate to code enforcement. • City and mandated safety rules, regulations, and protocols. • Mathematical calculations.

Ability to:

• Direct, conduct, and participate in various complex organizational studies and analyses. • Perform complex administrative and analytical activities for assigned departmental programs. • Understand the organization and operation of the assigned department and outside agencies as necessary to assume responsibilities.
• Interpret, explain, and apply administrative and departmental policies and procedures. • Research, analyze and evaluate programs, policies, and procedures; assemble information from a variety of sources for the preparation of reports or completion of forms; use spreadsheets at an advanced level to make arithmetic and statistical calculations. • Analyze complex problems, evaluate alternatives, and make recommendations. • Apply critical thinking to complex projects and interpret detailed requirements. • Collect, compile, analyze, and interpret complex information; and prepare statistical reports. • Plan and organize multiple tasks and projects to meet deadlines. • Supervise, train and evaluate assigned staff.
• Prepare and administer complex departmental and program budgets. • Prepare and administer comprehensive grant and bid proposals. • Prepare clear and concise reports.
• Develop and accurately maintain a variety of departmental and financial records and documents.
• Prepare City Council staff reports; agendas and minutes for boards and committees; and various updates to the City's web pages ; use graphics software to prepare brochures, newsletters, certificates and a variety of similar communications documents. • Understand, interpret, and apply laws, rules, regulations, policies and procedures related to accounting operations, and recommend implementation of new guidelines and standards. • Evaluate situations, identify problems, and exercise sound independent judgment. • Maintain professionalism and confidentiality of information. • Maintain and follow department policies and procedures. 719

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SENIOR MANAGEMENT ANALYST

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• Operate and use modern office equipment including a computer and various software packages. • Communicate clearly and concisely, both orally and in writing. • Demonstrate an awareness and appreciation of the cultural diversity of the community. • Establish and maintain effective working relationships with those contacted in the course of work.
• Deliver quality customer service.
• Work independently and as a team member.
• Perform assignments with initiative and a high degree of independence working under broad goals and objectives.
• Ensure adherence to safe work practices and procedures. • Operate a vehicle observing legal and defensive driving practices.

Experience:

A minimum of four (4 ) years of increasingly responsible professional administrative and financial program support experience, of which at least two (2) years is with a public sector/ government agency equivalent to an Administrative Analyst II with the City of Wildomar. Up to two (2) y ears of additional qualifying experience may substitute for two (2) years of the required education.

Training:

Equivalent to the completion of a Bachelor’s degree from an accredited college or university with major coursework in public administration, business administration, or a related field.

Licenses and Certifications:

Possession of a State of California driver’s license and the ability to maintain insurability under the City’s vehicle insurance program.

Special Requirements:

Employees in these classes may be required to work varying shifts and extended hours including evenings and weekends.

WORKING CONDITIONS
The work environment characteristics and physical/mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be ma de to enable individuals with disabilities to perform the essential functions.

Environmental Conditions:

Employees in this class generally work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.

Employee may interact with staff and/or the public and private representatives in various settings 720

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including the field or remote offices for meetings. The incumbent will be exposed to outdoor environmental elements on a limited basis with exposure to varying temperatures, moderate exterior noise levels including traffic, and may have limited exposure to dust and fumes.

Physical Demands:

Must possess mobility to work in a standard office setting including use of standard office equipment, including a compu ter; and to operate a motor vehicle to visit various City sites . Color vision is required to read printed materials and a computer screen. Hearing and speech is required to communicate in person and over the te lephone. Touch is required in order to handle documents, and use a computer. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. This is primarily a sedentary o ffice classification although standing in work areas and walking bet ween work areas may be required. Must be able to sit for prolonged periods of time. Positions in this classification regularly bend, stoop, kneel, reach, push, and pull drawers open and c losed to retrieve and file information . Employees must possess the ability to lift, carry, push, and pull materials and objects up to 20 pounds.

Mental Demands:

While performing the duties of this class, an employee uses written and oral communication skills; reads and interprets data, information, and documents; analyzes and solves problems; uses math, and mathe matical reasoning; observes and interprets people, and situations; learns and applies new information and skills; performs highly detailed work; deals with changing deadlines, constant interruptions, and multiple concurrent tasks; and interacts with others encountered in the course of work.

CAREER PROGRESSION

FROM: Senior Management Analyst

TO: Assistant to City Manager, Deputy City Manager, or Departmental Manager

Approved by Name: Title:

Effective Date: FLSA Status: Exempt

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CITY OF WILDOMAR

CLASSIFICATION DESCRIPTION

SENIOR PLANNER

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Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class.

Specifications are not intended to reflect all duties performed within the job.

DEFINITION

Under general supervision, administers complex current and advance planning activities, including serving as project manager for complex development applications and special projects; administers specified activities in such areas as current and advance planning, and environmental impact studies, code compliance and reviews; provides zoning and land use information and assistance to property owners, developers, contractors, and the publ ic; provides complex professional assistance to the Planning Manager; and performs related work as required.

DISTINGUISHING CHARACTERISTICS

This is the advanced -level classification in the professional planning series responsible for performing the most complex work assigned to the series. Incumbents regularly work on tasks which are varied and complex, requiring considerable discretion and independent judgment. Positions in the classification rely on experience and judgment to perform departmental day -to-day administrative functions, including project management and the review of current or advanced planning projects. Assignments are given with general guidelines and incumbents are responsible for establishing objectives, timelines and methods to compl ete assignments. Work is typically reviewed upon completion for soundness, appropriateness, and conformity to policy and requirements.

SUPERVISION RECEIVED AND EXERCISED

Receives general supervision from the Planning Manager. Exercises technical and functional supervision over, and provides training to, lower-level staff.

ESSENTIAL FUNCTION STATEMENTS--Essential duties and responsibilities may include, but are not limited to, the following:

1. Serves as project manager for multiple complex current and/or long-range planning projects and special planning studies, including in-depth application and plan review and analysis.

2. Coordinates with applicants to obtain additional information and project changes, prepares legal notices, posts notices on sites , conducts background research, prepares staff reports, attends public hearings and makes presentations, monitors implementation measures and conditions of approval, checks submittals for building plan checks, and inspects development and capital improvement sites at the beginning and upon completion of the project. 722

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Wildomar City CouncilNovember 9, 2022

Wildomar City Council
November 9, 2022