CITY COUNCIL/CEMETERY DISTRICT - CC - REGULAR
MEETING
WEDNESDAY, OCTOBER 11, 2023
Closed Session: 5:30 PM | Regular Session 6:00 PM
COUNCIL CHAMBERS 23873 CLINTON KEITH ROAD SUITE 106
WILDOMAR, CA 92595
Joseph Morabito - Mayor/ Chair | District 3
Bridgette Moore - Mayor Pro Tem/ Vice Chair | District 4 Ashlee DePhillippo - Council Member/ Trustee | District 5 Carlos Marquez- Council Member/ Trustee | District 1
Dustin Nigg - Council Member/ Trustee | District 2
Daniel York, City Manager/General Manager Thomas D. Jex, City Attorney/District Counsel The City of Wildomar will be a Safe and Active Community with Responsible Growth and Quality Infrastructure while keeping a Hometown Feel
1 CITY COUNCIL/CEMETERY DISTRICT - CC - REGULAR MEETING NOTICE:
City Council meetings may be live-streamed, photographed and/or videotaped. Participation at the meeting constitutes consent by members of the public to the City’s and any third party’s use in any media, without compensation or further notice, of audio, video, and/or pictures of meeting attendees.
CALL TO ORDER – CLOSED SESSION - 5:30 P.M.
ROLL CALL
PUBLIC COMMENTS
CLOSED SESSION
CLOSED SESSION
RECOMMENDATION:
The City Council will meet in closed session pursuant to the provisions of Government Code Section 54956.8 to confer with legal counsel and conference with real property negotiators as follows:
Property: 367-250-007, Northwest corner of Bundy Canyon Road and the Farm Road.
Agency negotiators: Dan York
Negotiating parties: Ambient Pacific
Under negotiation: Instruction regarding price and terms of payment.
Project: Palomar/Gruwell Street Widening Project (CIP 28-2) Property: See below.
Agency negotiators: Dan York
Negotiating parties: See below.
Under negotiation: Instruction regarding price and terms of payment.
APN
Property Address
Property Owner
368-091-026
Located on Palomar St, 100'
southeasterly of Cert Street.
Jimenez, et al
368-091-025
Southerly corner of Palomar & Cert
Street
Sarwar Family
Trust
RECONVENE INTO OPEN SESSION
ANNOUNCEMENTS
ADJOURN CLOSED SESSION
CALL TO ORDER – REGULAR SESSION - 6:00 P.M.
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1. CONSENT CALENDAR
All matters listed under the Consent Calendar are considered routine and will be enacted by one roll call vote. There will be no separate discussion of these items unless members of the Council, the Public, or Staff request to have specific items removed from the Consent Calendar for separate discussion and/or action.
ROLL CALL
Council discussion and determination on whether an absence is excused.
FLAG SALUTE
PRESENTATIONS
1. Elsinore Valley Municipal Water District- Sewer Rates and Water Shortage Surcharges
DEPARTMENT REPORTS
General Plan Update Progress Report #16
Presented By: Matthew Bassi, Planning Department
Public Works/Engineering - Road Construction Updates
Presented By: Jason Farag, Public Works/ Engineering Department
PUBLIC COMMENTS
This is the time when the Council receives general public comments regarding any items or matters within the jurisdiction that
do not
appear on the agenda.
COUNCIL COMMUNICATIONS
1. Riverside Conservation Authority (RCA)
2. Riverside Transit Agency (RTA)
3. Riverside County Transportation Commission (RCTC)
4 League of California Cities
5. Southern California Association of Governments (SCAG)
6. Riverside County Habitat Conservation Agency (RCHCA)
7. Western Riverside Council of Governments (WRCOG)
8. Southwest Community Financing Authority (Animal Shelter)
9. Ad Hoc & Subcommittees
10. Community events
11. Regional events
12. Chamber of Commerce
APPROVAL OF THE AGENDA AS PRESENTED
The City Council to approve the agenda as it is herein presented, or, if it is the desire of the City Council, the agenda can be reordered, added to, or have items tabled at this time.
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1.1 Reading of Ordinances
RECOMMENDATION:
Approve the reading by title only of all Ordinances on this agenda.
1.2 Warrant Register September 2023
Presented By: Adam Jantz
, Administrative Services Department
RECOMMENDATION:
Approve the following:
For Fiscal Year 2022/2023
1. Warrant Register dated 09-07-2023 in the amount of $86,626.88.
2. Warrant Register dated 09-14-2023 in the amount of $9,024.66.
3. Warrant Register dated 09-21-2023 in the amount of $3,809.40.
4. Warrant Register dated 09-28-2023 in the amount of $16,186.00.
For Fiscal Year 2023/2024
5. Warrant Register dated 09-06-2023 in the amount of $157,042.68.
6. Warrant Register dated 09-07-2023 in the amount of $47,919.67.
7. Warrant Register dated 09-12-2023 in the amount of $104,616.23.
8. Warrant Register dated 09-14-2023 in the amount of $488,190.44.
9. Warrant Register dated 09-21-2023 in the amount of $184,508.11.
10. Warrant Register dated 09-28-2023 in the amount of $585,036.84.
11. Wire Transfer Register dated 07-31-2023 in the amount of $54,501.27.
12. Payroll Register dated 08-01-2023 in the amount of $213,610.63.
1.3 August 2023 City Treasurers Report
Presented By: Adam Jantz
, Administrative Services Department
RECOMMENDATION:
Approve the Treasurer’s Report for August 2023.
1.4 Second Reading and Adoption of Special Tax Ordinance for Community Facilities District No. 2023-1 (Tract 31896, Avalino)
Presented By: Jason Farag
, Public Works/ Engineering Department
RECOMMENDATION:
Conduct the second reading of and adopt an ordinance entitled:
ORDINANCE NO. 235
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WILDOMAR,
CALIFORNIA ACTING IN ITS CAPACITY AS THE LEGISLATIVE BODY OF COMMUNITY FACILITIES DISTRICT NO. 2023-1 (AVALINO) OF THE CITY OF
WILDOMAR AUTHORIZING THE LEVY OF SPECIAL TAXES
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1.5 Acceptance of FY2021-22 Annual Comprehensive Financial Report
Presented By: Adam Jantz
, Administrative Services Department
RECOMMENDATION:
Receive and file the FY 2021-22 Annual Comprehensive Financial Report.
1.6 Revision to FY2021-22 GANN Limit
Presented By: Adam Jantz
, Administrative Services Department
RECOMMENDATION:
Adopt a Resolution entitled:
RESOLUTION NO. 2023 - _____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR,
CALIFORNIA, APPROVING THE REVISED APPROPRIATIONS LIMIT FOR FISCAL YEAR 2021-22
1.7 FY 2021-22 Measure Z Oversight Advisory Committee Annual Report
Presented By: Daniel Torres
, Community Services Department
RECOMMENDATION:
Receive and file the Measure Z Oversight Advisory Committee’s FY 2021-22 Annual Report.
1.8 Acceptance of FY2021-22 Measure AA Annual Report
Presented By: Adam Jantz
, Administrative Services Department
RECOMMENDATION:
Approve the Measure AA Oversight Advisory Committee Annual Report for FY 2021-22
1.9 City of Wildomar Paid Parental Leave Policy
Presented By: Emily Wolf
, Administrative Services Department
RECOMMENDATION:
Adopt a Resolution entitled:
RESOLUTION NO. 2023 - _____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR,
CALIFORNIA, ADOPTING A PAID PARENTAL LEAVE POLICY FOR ACTIVE
FULL-TIME EMPLOYEES
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1.10 MSRC Agreement for Clinton Keith Rd. Bike Lanes
Presented By: Jason Farag
, Public Works/ Engineering Department
RECOMMENDATION:
Authorize the City Manager to execute Contract Number ML 18185 with the South Coast Air Quality Management District (SCAQMD) for grant funds for bike lanes on Clinton Keith Rd.
1.11 Road Rehab and Maintenance Project and Slurry Seal Project (CIP 057-2, 058-2) Contract Items
Presented By: Jason Farag
, Public Works/ Engineering Department
RECOMMENDATION:
1 .
Approve City Contract Change Order (CCO #2) to convert all asphalt AC overlay quantities to asphalt rubber hot mix (ARHM) to achieve a superior surface pavement, deleting Bid Item #21 Apply Type II Microsurface (inferior surface), with corresponding increased ARHM quantities at $0.05/sqft with a grant offset.
2 .
With no total contract price increase, approve the revised bid schedule from All American Asphalt (AAA) correcting the total price of Bid Item #19 from $633,675.00 to $815,745.00, and Bid Item #21 from $224,784.10 to $42,670.88 due to an allocation error impacting both Bid Items. 3 .
Authorize the Public Works Director to execute a three-party Escrow Agreement with Citizen's Business Bank and Project Contractor All American Asphalt, as allowed under Public Contract Code Section 22300. 4 .
Make a finding that the Road Rehab and Maintenance Project and Slurry Seal Project (CIP 057-2, 058-2) are exempt from Multiple Species Habitat Conservation Plan Mitigation Fees.
5 .
Approve a supplemental appropriation of $24,000 in expenditures and increase in revenue budget for Fund 507 to allocate available grant funds to the Project.
1.12 Bundy Canyon Plaza Phase 2 - Mass Grading Agreement
Presented By: Jason Farag
, Public Works/ Engineering Department
RECOMMENDATION:
Authorize the City Manager to execute the Mass Grading Agreement with Bundy I- 15, LP, a California Limited Partnership (Developer).
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1.13 Tract Map 31896 - D.R. Horton Avalino Final Map Approval and Subdivision Improvement Agreement
Presented By: Jason Farag
, Public Works/ Engineering Department
RECOMMENDATION:
Adopt a Resolution entitled:
RESOLUTION NO. 2023 - _____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR,
CALIFORNIA, APPROVING THE FINAL MAP FOR TENTATIVE TRACT MAP 31896 AVALINO AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE
SUBDIVISION IMPROVEMENT AGREEMENT
1.14 Eighth Amendment to Design Professional Services Agreement with Parsons Transportation Group for the Bundy Canyon Road Project
Presented By: Jason Farag
, Public Works/ Engineering Department
RECOMMENDATION:
Authorize the City Manager to execute the
Eighth Amendment to the Design
Professional Services Agreement with Parsons Transportation Group, Inc. for Engineering Services for the Bundy Canyon Road Improvement Project.
1.15 27-Acre Park (CIP 062-1) - IS/MND
Presented By: Jason Farag
, Public Works/ Engineering Department
RECOMMENDATION:
1. Adopt a Resolution entitled:
RESOLUTION NO. 2023 - ____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR, CALIFORNIA, ADOPTING A MITIGATED NEGATIVE DECLARATION (SCH NO. 2023080213), AND MITIGATION MONITORING AND REPORTING PROGRAM (MMRP) FOR THE 27-ACRE PARK PROJECT LOCATED ON THE NORTHEAST CORNER OF LA ESTRELLA STREET AND SUSAN DRIVE (APN: 376-350-009 AND 376-350-017).
2. Approve an amendment to the agreement with RRM Design Group for the completion of the design of Phase 1 of the 27-Acre Park Project with RRM Design Group.
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1.16 Agreement with MNS Engineers, Inc. for Engineering Support Services
Presented By: Jason Farag
, Public Works/ Engineering Department
RECOMMENDATION:
1. As authorized by WMC Section 3.28, find that it would be advantageous to the City to dispense with the requirements of that code section regarding procurement of contracts for services over $50,000; and
2. Authorize the City Manager to execute an Agreement for Services with MNS Engineers, Inc., for Engineering support services; and
3. Appropriate an additional $100,000 to Development Engineering Contractual Services, to accommodate the Agreement.
1.17 Agreement with TKE Engineering, Inc. for Project Management Services and Optional Design Services for the Bundy Canyon Rd. Improvement Project (Segments 2 and 3)
Presented By: Jason Farag
, Public Works/ Engineering Department
RECOMMENDATION:
Authorize the City Manager to execute the Agreement for Services with TKE Engineering, Inc. for Project Management Services and Optional Design Services for the Bundy Canyon Rd. Improvement Project (Segments 2 and 3)
1.18 Appointments to the California Intergovernmental Risk Authority (CIRA) Board of Directors
Presented By: Janet Morales
, City Clerk's Office
RECOMMENDATION:
Approve a resolution entitled:
RESOLUTION NO. 2023 - ____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR, CALIFORNIA, REPEALING RESOLUTION NO. 2023 - 31, AND APPOINTING A
DIRECTOR AND ALTERNATE DIRECTOR TO THE CALIFORNIA
INTERGOVERNMENTAL RISK AUTHORITY (CIRA) BOARD OF DIRECTORS
1.19 Updating City's Conflict of Interest Code
Presented By: Janet Morales
, City Clerk's Office
RECOMMENDATION:
Adopt a Resolution entitled:
RESOLUTION NO. 2023 - ___
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR, CALIFORNIA, UPDATING THE CITY’S CURRENT CONFLICT OF INTEREST
CODE SET FORTH BY THE CALIFORNIA STATE FAIR POLITICAL PRACTICES
COMMISSION FOR ELECTED OFFICIALS, BOARD AND COMMISSION
MEMBERS AND EMPLOYEES OF THE CITY OF WILDOMAR
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1.20 Tri-Party Consultant Services Agreement to prepare a Mitigated Negative Declaration for the Cherry Outpost Retail Project (PA 22-0118)
Presented By: Matthew Bassi
, Planning Department
RECOMMENDATION:
1. Authorize the City Manager to execute a Tri-Party Consultant Services Agreement between the City of Wildomar, Cherry Outpost, LP and PlaceWorks, Inc. for the preparation of a Mitigated Negative Declaration (MND) for the Cherry Outpost Retail Project; and
2. Authorize the City Manager to execute a Consultant Services Agreement/Contract between the City of Wildomar and PlaceWorks, Inc., Inc. for the preparation of a Mitigated Negative Declaration (MND) for the Cherry Outpost Retail Project.
2. PUBLIC HEARINGS
None scheduled.
3. GENERAL BUSINESS
3.1 City Manager Contract Amendment
Presented By: Thomas D Jex
, City Attorney
RECOMMENDATION:
Approve and authorize the Mayor to execute the City Manager contract amendment.
3.2 Amendment to City Personnel Rules and Adoption of Harassment, Discrimination, and Retaliation Prevention Policy
Presented By: Heidi Schrader
, Administrative Services Department
RECOMMENDATION:
Adopt a Resolution entitled:
RESOLUTION NO. 2023 - _____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR, CALIFORNIA, REVISING THE CITY’S PERSONNEL RULES AND ADOPTING A
HARASSMENT, DISCRIMINATION, AND RETALIATION PREVENTION POLICY
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3.3 Employee Cost of Living Adjustment and Health Benefit Allotment Increase
Presented By: Heidi Schrader
, Administrative Services Department
RECOMMENDATION:
Adopt Resolutions entitled:
RESOLUTION NO. 2023 - _____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR,
CALIFORNIA, PROVIDING EMPLOYEES A COST OF LIVING ADJUSTMENT
AND UPDATING ITS PAY PLAN COMMENSURATE WITH THE COST OF
LIVING ADJUSTMENT
And
RESOLUTION NO. 2023 - _____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR,
CALIFORNIA, UPDATING THE HEALTH BENEFIT ALLOTMENT
3.4 City of Wildomar Fiscal Reserve Fund Policy Considerations
Presented By: Heidi Schrader
, Administrative Services Department
RECOMMENDATION:
Receive and provide comments on the City's proposed future fiscal reserve fund policy.
3.5 Measure Z Oversight Advisory Committee Appointment
Presented By: Janet Morales
, City Clerk's Office
RECOMMENDATION:
Review the applications for membership and appoint one member to the Measure Z Oversight Advisory Committee for a term ending February 2025.
3.6 Proposed Revisions to the City Entry Sign Design
Presented By: Daniel Torres
, Community Services Department
RECOMMENDATION:
Provide staff direction and recommendations for a new City Entry Signs Standard for designs.
CITY MANAGER REPORT
FUTURE AGENDA ITEMS
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4. CEMETERY CONSENT CALENDAR
All matters listed under the Consent Calendar are considered routine and will be enacted by one roll call vote. There will be no separate discussion of these items unless members of the Board, the Public, or Staff request to have specific items removed from the Consent Calendar for separate discussion and/or action.
4.1 Cemetery Minutes - September 13, 2023 Regular Meeting
Presented By: Janet Morales
, City Clerk's Office
RECOMMENDATION:
Approve the Minutes as presented
Future Agenda Items
RECOMMENDATION:
Title- Councilmember-Anticipated Date
1. Amend Fencing Requirements - Benoit - Jan 2024
2. Official reserve policy - Marquez - Nov 2023
ADJOURN THE CITY COUNCIL MEETING
In accordance with Government Code Section 54952.3, I, Janet Morales, City of Wildomar City Clerk, do hereby declare that the Board of Trustees will receive no compensation or stipend for the convening of the following regular meeting of the Wildomar Cemetery District.
CALL TO ORDER THE WILDOMAR CEMETERY DISTRICT
ROLL CALL
Board discussion and determination on whether an absence is excused.
PUBLIC COMMENTS
BOARD COMMUNICATIONS
APPROVAL OF THE AGENDA AS PRESENTED
The Board of Trustees to approve the agenda as it is herein presented, or, if it is the desire of the Board, the agenda can be reordered, added to, or have items tabled at this time.
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4.2 Warrant Register Cemetery September 2023
Presented By: Adam Jantz
, Administrative Services Department
RECOMMENDATION:
Approve the following:
For Fiscal Year 2023/2024
1. Warrant Register dated 09-07-2023 in the amount of $228.83.
2. Warrant Register dated 09-14-2023 in the amount of $63.95.
3. Warrant Register dated 09-28-2023 in the amount of $4,121.65.
4.3 August 2023 Cemetery Treasurers Report
Presented By: Adam Jantz
, Administrative Services Department
RECOMMENDATION:
Approve the Treasurer’s Report for August 2023.
4.4 Wildomar Cemetery District Records Management Retention Schedule Update
Presented By: Janet Morales
, City Clerk's Office
RECOMMENDATION:
Adopt a Resolution entitled:
RESOLUTION NO. WCD2023 - _____
A RESOLUTION OF THE BOARD OF TRUSTEES OF THE WILDOMAR
CEMETERY DISTRICT, WILDOMAR, CALIFORNIA, UPDATING THE RECORDS
RETENTION SCHEDULE FOR THE WILDOMAR CEMETERY DISTRICT
4.5 Acceptance of FY2021-22 Cemetery District Annual Comprehensive Financial Report
Presented By: Adam Jantz
, Administrative Services Department
RECOMMENDATION:
Receive and file the FY 2021-22 Cemetery District Annual Comprehensive Financial Report.
5. CEMETERY PUBLIC HEARINGS
None scheduled.
6. CEMETERY GENERAL BUSINESS
None scheduled.
GENERAL MANAGER REPORT
FUTURE AGENDA ITEMS
ADJOURN THE WILDOMAR CEMETERY DISTRICT MEETING
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PARTICIPATION
VIEW THE MEETING
1. In Person | City Council Chambers 23873 Clinton Keith Road Ste. 106 Wildomar, CA 92595
2. Cable TV | Frontier Channel 36 or AT&T Channel 99
3. Livestream | https://www.cityofwildomar.org/129/Agendas-Videos-Watch-Live | Click on the "Live Video Link"
PARTICIPATE IN THE MEETING
1. Fill out the speaker card located on the table near the entrance.
2. Submit the speaker card to the City Clerk in the basket located at the front of the chambers.
3. When the City Clerk calls your name, please come up to the front podium.
During Public Comment not on the agenda and after each Agenda Item, the Mayor will announce Public Comment. Public Comments are limited to 3 minutes or such other time as the Council may provide. Per the Brown Act, City Council members are not allowed to respond to public comments not on the agenda. If you would like to be contacted, please leave your email or contact number on the public comment card.
ACCOMODATIONS
In compliance with the Americans with Disabilities Act, if requested, the agenda and backup materials will be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans With Disabilities Act of 1990 (42 U.S.C. Sec. 12132), and the federal rules and regulations adopted in implementation thereof. Any person that requires a disability-related modification or accommodation, including auxiliary aids or services, in order to participate in the public meeting, may request such modification, accommodation, aid or service by contacting the City Clerk either in person or by phone at 951-677-7751, no later than 10:00 a.m. on the day preceding the scheduled meeting.
REPORTS
All agenda items and reports are available for review at City Hall, 23873 Clinton Keith Road and on the City’s website at the following address: http://www.cityofwildomar.org. Any writings or documents provided to a majority of the City Council regarding any item on this agenda (other than writings legally exempt from public disclosure) will be made available by appointment for public inspection at City Hall during regular business hours.
AFFIDAVIT OF POSTING
I, Janet Morales, Wildomar City Clerk, do certify that at least 72 hours prior to the meeting, a true and correct copy of this agenda was posted at Wildomar City Hall, 23873 Clinton Keith Road; U.S. Post Office, 21392 Palomar Street; Wildomar Library, 34303 Mission Trail Blvd; and on the City’s website at www.cityofwildomar.org.
Janet Morales, CMC
City Clerk
Dated: October 5, 2023
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