CITY COUNCIL/CEMETERY DISTRICT - CC - REGULAR
MEETING
WEDNESDAY, NOVEMBER
8, 2023
Closed Session: 5:00 PM | Regular Session 6:00 PM
COUNCIL CHAMBERS 23873 CLINTON KEITH ROAD SUITE 106
WILDOMAR, CA 92595
Joseph Morabito - Mayor/ Chair | District 3
Bridgette Moore - Mayor Pro Tem/ Vice Chair | District 4 Ashlee DePhillippo - Council Member/ Trustee | District 5 Carlos Marquez- Council Member/ Trustee | District 1
Dustin Nigg - Council Member/ Trustee | District 2
Daniel York, City Manager/General Manager Thomas D. Jex, City Attorney/District Counsel The City of Wildomar will be a Safe and Active Community with Responsible Growth and Quality Infrastructure while keeping a Hometown Feel
1 CITY COUNCIL/CEMETERY DISTRICT - CC - REGULAR MEETING NOTICE:
City Council meetings may be live-streamed, photographed and/or videotaped. Participation at the meeting constitutes consent by members of the public to the City’s and any third party’s use in any media, without compensation or further notice, of audio, video, and/or pictures of meeting attendees.
CALL TO ORDER – CLOSED SESSION - 5:00 P.M.
ROLL CALL
PUBLIC COMMENTS
CLOSED SESSION
CLOSED SESSION
RECOMMENDATION:
1. The City Council will meet in closed session pursuant to the provisions of Government Code section 54957(b) regarding Public Employee Performance Evaluation.
Title: City Attorney
2. The City Council will meet in closed session pursuant to the provisions of Government Code Section 54956.9(d)(2) and (3) to confer with legal counsel with regard to one matter of potential exposure to litigation.
3.The City Council will meet in closed session pursuant to the provisions of Government Code Section 54956.9 (d)(1) to confer with legal counsel with regard to the following matter of pending litigation:
James Bush and Theresa Bush v. Carlos Alberto Aracena, Verio Healthcare, Inc and City of Wildomar; Case No. CVSW2308821
RECONVENE INTO OPEN SESSION
ANNOUNCEMENTS
ADJOURN CLOSED SESSION
CALL TO ORDER – REGULAR SESSION - 6:00 P.M.
ROLL CALL
Council discussion and determination on whether an absence is excused.
FLAG SALUTE
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PRESENTATIONS
Other presentations
DEPARTMENT REPORTS
Wildomar 1st Quarter Fire Department Update
Presented By: Lonny Olson, Fire Department
RECOMMENDATION:
Receive and File.
Wildomar Police Department Update
RECOMMENDATION:
Receive and File.
Wildomar Library Quarterly Update
RECOMMENDATION:
Receive and file.
General Plan Update Progress Report #17
Presented By: Matthew Bassi, Planning Department
RECOMMENDATION:
Receive & File.
PUBLIC COMMENTS
This is the time when the Council receives general public comments regarding any items or matters within the jurisdiction that
do not
appear on the agenda.
COUNCIL COMMUNICATIONS
1. Riverside Conservation Authority (RCA)
2. Riverside Transit Agency (RTA)
3. Riverside County Transportation Commission (RCTC)
4 League of California Cities
5. Southern California Association of Governments (SCAG)
6. Riverside County Habitat Conservation Agency (RCHCA)
7. Western Riverside Council of Governments (WRCOG)
8. Southwest Community Financing Authority (Animal Shelter)
9. Ad Hoc & Subcommittees
10. Community events
11. Regional events
12. Chamber of Commerce
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1. CONSENT CALENDAR
All matters listed under the Consent Calendar are considered routine and will be enacted by one roll call vote. There will be no separate discussion of these items unless members of the Council, the Public, or Staff request to have specific items removed from the Consent Calendar for separate discussion and/or action.
1.1 Reading of Ordinances
RECOMMENDATION:
Approve the reading by title only of all Ordinances on this agenda.
1.2 Warrant Register October 2023
Presented By: Adam Jantz
, Administrative Services Department
RECOMMENDATION:
Approve the following:
For Fiscal Year 2022/2023
1. Warrant Register dated 10-05-2023 in the amount of $1,867.20.
2. Warrant Register dated 10-12-2023 in the amount of $56,032.11.
3. Warrant Register dated 10-19-2023 in the amount of $1,285,286.77.
4. Warrant Register dated 10-26-2023 in the amount of $165.
For Fiscal Year 2023/2024
5. Warrant Register dated 10-03-2023 in the amount of $609.
6. Warrant Register dated 10-05-2023 in the amount of $354,437.71.
7. Warrant Register dated 10-12-2023 in the amount of $292,849.61.
8. Warrant Register dated 10-19-2023 in the amount of $140,333.04.
9. Warrant Register(s) dated 10-26-2023 in the amount of $271,130.21.
10. Warrant Register dated 10-31-2023 in the amount of $609.
11. Wire Transfer Register dated 10-31-2023 in the amount of $60,975.18.
12. Payroll Register dated 11-01-2023 in the amount of $211,475.50.
1.3 September 2023 City Treasurers Report
Presented By: Adam Jantz
, Administrative Services Department
RECOMMENDATION:
Approve the Treasurer’s Report for September 2023.
APPROVAL OF THE AGENDA AS PRESENTED
The City Council to approve the agenda as it is herein presented, or, if it is the desire of the City Council, the agenda can be reordered, added to, or have items tabled at this time.
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1.4 Tri-Party Consultant Service Agreement for the Largo Industrial Project Mitigated Negative Declaration (PA 23-0118)
Presented By: Matthew Bassi
, Planning Department
RECOMMENDATION:
1. Authorize the City Manager to execute a Tri-Party Consultant Services Agreement (Attachment A) between the City of Wildomar, Largo Concrete, Inc. and PlaceWorks, Inc. for the preparation of a Mitigated Negative Declaration for the Largo Concrete Industrial project; and
2. Authorize the City Manager to execute a Consultant Services Agreement/Contract between the City of Wildomar and PlaceWorks, Inc. for preparation of a Mitigated Negative Declaration for the Largo Concrete Industrial project.
1.5 Fund Balance and Reserve Policy
Presented By: Heidi Schrader
, Administrative Services Department
RECOMMENDATION:
Adopt a Resolution entitled:
RESOLUTION NO. 2023 - ___
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR,
CALIFORNIA, ADOPTING A FUND BALANCE AND RESERVE POLICY
1.6 Flock Safety Automatic License Plate Reader Master Services Agreement
Presented By: Heidi Schrader
, Administrative Services Department
RECOMMENDATION:
1. Approve and Authorize the City Manager to Execute the Master Services Agreement with Flock Safety for the Flock Safety License Plate Reader Cameras and Platform which Includes an additional seven cameras.
2. Approve a supplemental appropriation in the Measure AA fund in the amount of $18,550 for the deployment of seven new cameras within City limits.
1.7 First Amendment to the Streetlight Maintenance Implementation Agreement with the Western Riverside Council of Governments (WRCOG) and Appendix 9 to the WRCOG Professional Services Agreement with Yunex, LLC
Presented By: Jason Farag
, Public Works/ Engineering Department
RECOMMENDATION:
1. Approve and authorize the City Manager
to execute a First Amendment to the
Implementation Agreement with the Western Riverside Council of Governments (WRCOG);and
2. Approve and authorize the City Manager
to execute Appendix 9 to the WRCOG
Professional Services Agreement with Yunex, LLC.
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1.8 Agreement with Architerra, Inc. dba Architerra Design Group for Landscape Architecture and Construction Management Services for the Landscape Maintenance District Enhancements Project (CIP 100)
Presented By: Jason Farag
, Public Works/ Engineering Department
RECOMMENDATION:
1. Authorize the City Manager to execute a Services Agreement in the amount of $300,000 with Architerra, Inc. for landscape architecture and construction management services for the Landscape Maintenance District Enhancements Project.
2. Approve a budget appropriation of $335,000 in revenue and expenditures for various funds as identified in the Fiscal Impact and Account Code sections of this staff report, to allocate maintenance district funds to the Project.
1.9 Funding Agreements with the Riverside County Transportation Commission for the Clinton Keith Rd. Widening and Bundy Canyon Rd. Improvement, Segments 2 and 3, Projects
Presented By: Jason Farag
, Public Works/ Engineering Department
RECOMMENDATION:
1. Authorize the City Manager to execute the following agreements with the Riverside County Transportation Commission (RCTC):
Agreement for the Funding of TUMF and Measure A Regional Arterial Improvements with the City of Wildomar for Clinton Keith Road Widening Project
Agreement for the Funding of Measure A Regional Arterial Improvements with the City of Wildomar for Bundy Canyon Road Improvement Project, Segment 2
Agreement for the Funding of Measure A Regional Arterial Improvements with the City of Wildomar for Bundy Canyon Road Improvement Project, Segment 3
2. Authorize the City Manager to approve and execute amendments related to each of the three agreements that are non-substantive in nature.
3. Approve budget appropriations and increases in revenue budgets for Fund 508 to allocate available grant funds to the three projects as identified in the Fiscal Impact and Account Code sections of this staff report.
1.10 Services Agreement for Employment Application Management Software with Governmentjobs.com, Inc. (D/B/A/ NEOGOV).
Presented By: Emily Wolf
, Administrative Services Department
RECOMMENDATION:
Authorize the City Manager to enter into an Order Form and Agreement with NeoGov, Inc. for employment applicant tracking software.
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1.11 COVID-19 Prevention Program Update Based on Non-Emergency Regulations
Presented By: Emily Wolf
, Administrative Services Department
RECOMMENDATION:
Adopt a Resolution entitled:
RESOLUTION NO. 2023 - ____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR,
CALIFORNIA, RATIFYING THE ADMINISTRATIVE POLICY TITLED CITY OF WILDOMAR COVID-19 PREVENTION PROGRAM
1.12 Service Agreement with AppleOne for Temporary Employee Staffing Services
Presented By: Heidi Schrader
, Administrative Services Department
RECOMMENDATION:
Approve and Authorize the City Manager to Execute the Service Agreement with AppleOne for Temporary Staffing Services
1.13 Legislative Update Change to Personnel Rules - Part Time Sick Leave
Presented By: Heidi Schrader
, Administrative Services Department
RECOMMENDATION:
Adopt a Resolution entitled:
RESOLUTION NO. 2023 - ___
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR,
CALIFORNIA, REVISING THE CITY'S PERSONNEL RULES
1.14 Payment Processing Agreement with CSG Forte Payments, Inc. for Payment Card and ACH Transaction Processing Services.
Presented By: Heidi Schrader
, Administrative Services Department
RECOMMENDATION:
Approve and Authorize the City Manager to Execute the Payment Processing Agreement with CSG Forte Payments, Inc., and to provide payment processing and related products and services.
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1.15 Annexation No. 9 into Community Facilities District No. 2022-1 (Services) for Popeyes (PP 21-0138)
Presented By: Jason Farag
, Public Works/ Engineering Department
RECOMMENDATION:
Adopt a Resolution entitled:
RESOLUTION NO. 2023 - _____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR,
CALIFORNIA, DECLARING ITS INTENTION TO ANNEX TERRITORY TO COMMUNITY FACILITIES DISTRICT NO. 2022-1 (SERVICES), OF THE CITY OF
WILDOMAR, ADOPTING A MAP OF THE AREA PROPOSED TO BE ANNEXED (ANNEXATION NO. 9) AND AUTHORIZING THE LEVY OF SPECIAL TAXES
THEREIN
1.16 Second Amendment to the Professional Services Agreement with Placeworks, Inc., and approval of a task order to provide Environmental and Regulatory Permit Processing Services for the Clinton Keith Road Widening Project (CIP 025-1)
Presented By: Jason Farag
, Public Works/ Engineering Department
RECOMMENDATION:
1. Approve and authorize the City Manager to execute the Second Amendment to the Professional Services Agreement with Placeworks, Inc.; and
2. Approve and authorize the City Manager to execute a task order agreement in the amount of $226,164 for required Environmental and Regulatory Permitting Services for the Clinton Keith Road Widening Project (CIP 025-1)
1.17 Tres Lagos Affordability Covenant
Presented By: Thomas D Jex
, City Attorney
RECOMMENDATION:
Approve and authorize the City Manager to sign the Affordability Covenant regarding the Tres Lagos affordable housing project in substantially the same form as included in the agenda packet and authorize the City Manager to make modest adjustments as necessary.
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1.18 Approve Facilities Contract Specialist Classification Description, Revise the Position Classification Schedule, and Amend the Existing Pay Plan to Add the New Classification
RECOMMENDATION:
Adopt a Resolution entitled:
RESOLUTION NO. 2023 - ____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR,
CALIFORNIA, ADDING A FACILITIES CONTRACT SPECIALIST
CLASSIFICATION DESCRIPTION; AMENDING THE EXISTING PAY PLAN; AND
REVISING THE POSITION CLASSIFICATION SCHEDULE TO INCLUDE THE
FACILITIES CONTRACT SPECIALIST CLASSIFICATION
1.19 Holt Ministries Event Partnership Memorandum of Understanding (MOU) for the Elsinore Community Annual Turkey Giveaway
Presented By: Daniel Torres
, Community Services Department
RECOMMENDATION:
1. Authorize the City Manager to sign the MOU with Holt Ministries dependent that the foundation fulfills all requirements;
2. Waive fees associated to the application and processing of the Temporary Event Permit dependent that the foundation fulfills all requirements.
2. PUBLIC HEARINGS
2.1 CR&R Wildomar Service Update
Presented By: Daniel A York
, City Manager
RECOMMENDATION:
Receive and File.
2.2 Increase in Solid Waste Collection Service Rates
Presented By: Adam Jantz
, Administrative Services Department
RECOMMENDATION:
Adopt a Resolution entitled:
RESOLUTION NO. 2023 - ___
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR,
CALIFORNIA, AUTHORIZING THE ADJUSTMENT OF RESIDENTIAL,
COMMERCIAL, AND ROLL-OFF SOLID WASTE COLLECTION AND
TRANSPORTATION RATES FOR CR&R SERVICES AND INCREASING THE FRANCHISE FEE RATE COMMENCING JANUARY 1, 2024
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2.3 Adoption of New Fixed Fee Schedules
Presented By: Adam Jantz
, Administrative Services Department
RECOMMENDATION:
Adopt a Resolution entitled:
RESOLUTION NO. 2023 - _____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR,
CALIFORNIA, ADOPTING THE ATTACHED SCHEDULES OF USER FEES FOR
PLANNING, PUBLIC WORKS, ENGINEERING, BUILDING, AND FIRE
3. GENERAL BUSINESS
3.1 FY2023-24 1st Quarter Budget Report
Presented By: Adam Jantz
, Administrative Services Department
RECOMMENDATION:
Review and approve the Fiscal Year 2023-24 1st Quarter Budget Report, and adopt a Resolution entitled:
RESOLUTION NO. 2023 - _____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR, CALIFORNIA, AUTHORIZING ADJUSTMENTS TO THE FY2023-24 BUDGETED
REVENUES AND EXPENSES AND ADOPTING A REVISED SCHEDULE OF
AUTHORIZED POSITIONS
CITY MANAGER REPORT
FUTURE AGENDA ITEMS
Future Agenda Items
RECOMMENDATION:
Title- Councilmember-Anticipated Date
1. Amend Fencing Requirements - Benoit - Jan 2024
2. Official reserve policy - Marquez - Nov 2023
3. Illegal Dumping Fee - Marquez - TBD
ADJOURN THE CITY COUNCIL MEETING
In accordance with Government Code Section 54952.3, I, Janet Morales, City of Wildomar City Clerk, do hereby declare that the Board of Trustees will receive no compensation or stipend for the convening of the following regular meeting of the Wildomar Cemetery District.
CALL TO ORDER THE WILDOMAR CEMETERY DISTRICT
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4. CEMETERY CONSENT CALENDAR
All matters listed under the Consent Calendar are considered routine and will be enacted by one roll call vote. There will be no separate discussion of these items unless members of the Board, the Public, or Staff request to have specific items removed from the Consent Calendar for separate discussion and/or action.
4.1 Cemetery Minutes - October 11, 2023 Regular Meeting
Presented By: Janet Morales
, City Clerk's Office
RECOMMENDATION:
Approve the Minutes as presented
4.2 Warrant Register Cemetery October 2023
Presented By: Adam Jantz
, Administrative Services Department
RECOMMENDATION:
Approve the following:
For Fiscal Year 2023/2024
1. Warrant Register dated 10-12-2023 in the amount of $1,680.64.
For Fiscal Year 2023/2024
2. Warrant Register dated 10-12-2023 in the amount of $3,155.70.
3. Warrant Register dated 10-26-2023 in the amount of $823.84.
4.3 September 2023 Cemetery Treasurers Report
Presented By: Adam Jantz
, Administrative Services Department
RECOMMENDATION:
Approve the Treasurer’s Report for September 2023.
ROLL CALL
Board discussion and determination on whether an absence is excused.
PUBLIC COMMENTS
BOARD COMMUNICATIONS
APPROVAL OF THE AGENDA AS PRESENTED
The Board of Trustees to approve the agenda as it is herein presented, or, if it is the desire of the Board, the agenda can be reordered, added to, or have items tabled at this time.
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4.4 Resolution of Intention for the Wildomar Cemetery District to Dedicate Right of Way for the Palomar Street Widening Project (CIP 028-2)
Presented By: Jason Farag
, Public Works/ Engineering Department
RECOMMENDATION:
Adopt a Resolution entitled:
RESOLUTION NO. WCD2023 - ____
A RESOLUTION OF THE BOARD OF TRUSTEES OF THE WILDOMAR
CEMETERY DISTRICT DECLARING ITS INTENTION TO DEDICATE RIGHT OF WAY TO THE CITY OF WILDOMAR FOR ROAD AND UTILITY PURPOSES; AND
FIXING A TIME AND PLACE FOR HEARING ALL PERSONS INTERESTED IN
OR OBJECTING TO THE PROPOSED DEDICATION
5. CEMETERY PUBLIC HEARINGS
None scheduled.
6. CEMETERY GENERAL BUSINESS
None scheduled.
GENERAL MANAGER REPORT
FUTURE AGENDA ITEMS
ADJOURN THE WILDOMAR CEMETERY DISTRICT MEETING
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PARTICIPATION
VIEW THE MEETING
1. In Person | City Council Chambers 23873 Clinton Keith Road Ste. 106 Wildomar, CA 92595
2. Cable TV | Frontier Channel 36 or AT&T Channel 99
3. Livestream | https://www.cityofwildomar.org/129/Agendas-Videos-Watch-Live | Click on the "Live Video Link"
PARTICIPATE IN THE MEETING
1. Fill out the speaker card located on the table near the entrance.
2. Submit the speaker card to the City Clerk in the basket located at the front of the chambers.
3. When the City Clerk calls your name, please come up to the front podium.
During Public Comment not on the agenda and after each Agenda Item, the Mayor will announce Public Comment. Public Comments are limited to 3 minutes or such other time as the Council may provide. Per the Brown Act, City Council members are not allowed to respond to public comments not on the agenda. If you would like to be contacted, please leave your email or contact number on the public comment card.
ACCOMMODATIONS
In compliance with the Americans with Disabilities Act, if requested, the agenda and backup materials will be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans With Disabilities Act of 1990 (42 U.S.C. Sec. 12132), and the federal rules and regulations adopted in implementation thereof. Any person that requires a disability-related modification or accommodation, including auxiliary aids or services, in order to participate in the public meeting, may request such modification, accommodation, aid or service by contacting the City Clerk either in person or by phone at 951-677-7751, no later than 10:00 a.m. on the day preceding the scheduled meeting.
REPORTS
All agenda items and reports are available for review at City Hall, 23873 Clinton Keith Road and on the City’s website at the following address: http://www.cityofwildomar.org. Any writings or documents provided to a majority of the City Council regarding any item on this agenda (other than writings legally exempt from public disclosure) will be made available by appointment for public inspection at City Hall during regular business hours.
AFFIDAVIT OF POSTING
I, Janet Morales, Wildomar City Clerk, do certify that at least 72 hours prior to the meeting, a true and correct copy of this agenda was posted at Wildomar City Hall, 23873 Clinton Keith Road; U.S. Post Office, 21392 Palomar Street; Wildomar Library, 34303 Mission Trail Blvd; and on the City’s website at www.cityofwildomar.org.
Janet Morales, CMC
City Clerk
Dated: November 2, 2023
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