MINUTES
CITY OF WILDOMAR
CITY COUNCIL/CEMETERY DISTRICT
WEDNESDAY, NOVEMBER 8, 2023
COUNCIL CHAMBERS
23873 CLINTON KEITH ROAD SUITE 106
WILDOMAR, CA, 92595
Closed Session: 5:00 PM | Regular Session 6:00 PM
CALL TO ORDER – CLOSED SESSION - 5:00 P.M.
The Regular Closed Session was called to order by Mayor Morabito at 5:00 p.m.
ROLL CALL
Members in attendance:
Carlos Marquez, Bridgette Moore, and Joseph Morabito
Members absent:
Dustin Nigg
PUBLIC COMMENTS
No public comments.
CLOSED SESSION
CLOSED SESSION
1. The City Council will meet in closed session pursuant to the provisions of Government Code section 54957(b) regarding Public Employee Performance Evaluation.
Title: City Attorney
2. The City Council will meet in closed session pursuant to the provisions of Government Code Section 54956.9(d)(2) and (3) to confer with legal counsel with regard to one matter of potential exposure to litigation.
3.The City Council will meet in closed session pursuant to the provisions of Government Code Section 54956.9 (d)(1) to confer with legal counsel with regard to the following matter of pending litigation:
James Bush and Theresa Bush v. Carlos Alberto Aracena, Verio Healthcare, Inc and City of Wildomar; Case No. CVSW2308821
RECONVENE INTO OPEN SESSION
The City Council reconvened into open session at 6:00 p.m. with all members present except for Councilmember Nigg.
ANNOUNCEMENTS
City Attorney Jex stated that the City Council met in Closed Session in regards to all the items on the closed session. No reportable actions for Item #1 or Item #2. Regarding Item #3, the City Council voted unanimously 4-0 to defend the litigation.
ADJOURN CLOSED SESSION
There being no further business, Mayor Morabito adjourned the Closed Session at 6:00 p.m.
CALL TO ORDER – REGULAR SESSION - 6:00 P.M.
The Regular Meeting of the Wildomar City Council was called to order by Mayor Morabito at 6:00 p.m.
ROLL CALL
Members in attendance:
Ashlee DePhillippo, Carlos Marquez, Bridgette Moore, and Joseph Morabito Members absent:
Dustin Nigg
Staff in attendance: City Manager York, City Attorney Jex, City Clerk Morales, Community Development Director Bassi, Economic Development Director Davidson, Public Works Director Farag, Administrative Services Director Schrader, Community Services Director Torres, Finance Manager Jantz, Code Enforcement Supervisor Berroteran and Human Resources/Risk Manager Wolf.
FLAG SALUTE
The flag salute was led by Community Services Director Torres.
PRESENTATIONS
There were no presentations.
DEPARTMENT REPORTS
Wildomar 1st Quarter Fire Department Update
Fire Chief Olsen presented the report.
Wildomar Police Department Update
Deputy Crivello and Deputy Hibbler presented the report.
Wildomar Library Quarterly Update
Branch Manager Pike and Librarian Brautigam presented the report.
General Plan Update Progress Report #17
Community Development Director Bassi presented the report.
PUBLIC COMMENTS
There were no public comments.
COUNCIL COMMUNICATIONS
The City Council members spoke regarding various committees, comm1ss1ons, and boards that they serve on locally and regionally and community events including:
1. Riverside Conservation Authority (RCA)
2. Riverside Transit Agency (RTA)
3. Riverside County Transportation Commission (RCTC)
4 League of California Cities
5. Southern California Association of Governments (SCAG)
6. Riverside County Habitat Conservation Agency (RCHCA)
7. Western Riverside Council of Governments (WRCOG)
8. Southwest Community Financing Authority (Animal Shelter)
9. Ad Hoc & Subcommittees
10. Community events
11 . Regional events
12. Chamber of Commerce
APPROVAL OF THE AGENDA AS PRESENTED
Moved by Bridgette Moore; seconded by Carlos Marquez to approve the agenda as presented.
Motion Approved: 4 - 0
Voting For: Ashlee DePhillippo, Carlos Marquez, Bridgette Moore, Joseph Morabito Voting Against: None
Abstain: None
Absent: Dustin Nigg
1)
CONSENT CALENDAR
Moved by Carlos Marquez; seconded by Bridgette Moore to approve the Consent Calendar.
Motion Approved: 4 - 0
Voting For: Ashlee DePhillippo, Carlos Marquez, Bridgette Moore, Joseph Morabito Voting Against: None
Abstain: None
Absent: Dustin Nigg
1.1)
Reading of Ordinances
Approved the reading by title only of all Ordinances on this agenda.
1.2)
Warrant Register October 2023
Approved the following:
For Fiscal Year 2022/2023
1. Warrant Register dated 10-05-2023 in the amount of $1,867.20
2. Warrant Register dated 10-12-2023 in the amount of $56,032.11
3. Warrant Register dated 10-19-2023 in the amount of $1,285,286.77
4. Warrant Register dated 10-26-2023 in the amount of $165.
For Fiscal Year 2023/2024
5. Warrant Register dated 10-03-2023 in the amount of $609
6. Warrant Register dated 10-05-2023 in the amount of $354,437.71
7. Warrant Register dated 10-12-2023 in the amount of $292,849.61
8. Warrant Register dated 10-19-2023 in the amount of $140,333.04
9. Warrant Register(s) dated 10-26-2023 in the amount of $271,130.21
10.Warrant Register dated 10-31-2023 in the amount of $609
11. Wire Transfer Register dated 10-31-2023 in the amount of $60,975.18.12
12. Payroll Register dated 11-01-2023 in the amount of $211,475.50.
1.3)
September 2023 City Treasurers Report
Approved the Treasurer’s Report for September 2023.
1.4)
Tri-Party Consultant Service Agreement for the Largo Industrial Project Mitigated Negative Declaration (PA 23-0118)
1. Authorized the City Manager to execute a Tri-Party Consultant Services Agreement (Attachment A) between the City of Wildomar, Largo Concrete, Inc. and PlaceWorks, Inc. for the preparation of a Mitigated Negative Declaration for the Largo Concrete Industrial project; and
2. Authorized the City Manager to execute a Consultant Services Agreement/Contract between the City of Wildomar and PlaceWorks, Inc. for preparation of a Mitigated Negative Declaration for the Largo Concrete Industrial project.
1.5)
Fund Balance and Reserve Policy
Adopted a Resolution entitled:
RESOLUTION NO. 2023 - 66
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR, CALIFORNIA, ADOPTING A FUND BALANCE AND RESERVE POLICY
1.6)
Flock Safety Automatic License Plate Reader Master Services Agreement
1. Approved and Authorized the City Manager to Execute the Master Services Agreement with Flock Safety for the Flock Safety License Plate Reader Cameras and Platform which Includes an additional seven cameras.
2. Approved a supplemental appropriation in the Measure AA fund in the amount of $18,550 for the deployment of seven new cameras within City limits.
1.7)
First Amendment to the Streetlight Maintenance Implementation Agreement with the Western Riverside Council of Governments (WRCOG) and Appendix 9 to the WRCOG Professional Services Agreement with Yunex, LLC
1. Approved and authorized the City Manager to execute a First Amendment to the Implementation Agreement with the Western Riverside Council of Governments (WRCOG);and
2. Approved and authorized the City Manager to execute Appendix 9 to the WRCOG Professional Services Agreement with Yunex, LLC.
1.8)
Agreement with Architerra, Inc. dba Architerra Design Group for Landscape Architecture and Construction Management Services for the Landscape Maintenance District Enhancements Project (CIP 100)
1. Authorized the City Manager to execute a Services Agreement in the amount of $300,000 with Architerra, Inc. for landscape architecture and construction management services for the Landscape Maintenance District Enhancements Project.
2. Approved a budget appropriation of $335,000 in revenue and expenditures for various funds as identified in the Fiscal Impact and Account Code sections of this staff report, to allocate maintenance district funds to the Project.
1.9)
Funding Agreements with the Riverside County Transportation Commission for the Clinton Keith Rd. Widening and Bundy Canyon Rd. Improvement, Segments 2 and 3, Projects
1. Authorized the City Manager to execute the following agreements with the Riverside County Transportation Commission (RCTC):
Agreement for the Funding of TUMF and Measure A Regional Arterial Improvements with the City of Wildomar for Clinton Keith Road Widening Project; Agreement for the Funding of Measure A Regional Arterial Improvements with the City of Wildomar for Bundy Canyon Road Improvement Project, Segment 2; Agreement for the Funding of Measure A Regional Arterial Improvements with the City of Wildomar for Bundy Canyon Road Improvement Project, Segment 3
2. Authorized the City Manager to approve and execute amendments related to each of the three agreements that are non-substantive in nature.
3. Approved budget appropriations and increases in revenue budgets for Fund 508 to allocate available grant funds to the three projects as identified in the Fiscal Impact and Account Code sections of this staff report.
1.10)
Services Agreement for Employment Application Management Software with Governmentjobs.com, Inc. (D/B/A/ NEOGOV).
Authorized the City Manager to enter into an Order Form and Agreement with NeoGov, Inc. for employment applicant tracking software.
1.11)
COVID-19 Prevention Program Update Based on Non-Emergency Regulations Adopted a Resolution entitled:
RESOLUTION NO. 2023 - 67
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR, CALIFORNIA, RATIFYING THE ADMINISTRATIVE POLICY TITLED CITY OF WILDOMAR COVID-19 PREVENTION PROGRAM
1.12)
Service Agreement with AppleOne for Temporary Employee Staffing Services Approved and Authorized the City Manager to Execute the Service Agreement with AppleOne for Temporary Staffing Services
1.13)
Legislative Update Change to Personnel Rules - Part Time Sick Leave Adopted a Resolution entitled:
RESOLUTION NO. 2023 - 68
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR, CALIFORNIA, REVISING THE CITY'S PERSONNEL RULES
1.14)
Payment Processing Agreement with CSG Forte Payments, Inc. for Payment Card and ACH Transaction Processing Services.
Approved and Authorized the City Manager to Execute the Payment Processing Agreement with CSG Forte Payments, Inc., and to provide payment processing and related products and services.
1.15)
Annexation No. 9 into Community Facilities District No. 2022-1 (Services) for Popeyes (PP 21-0138) Adopted a Resolution entitled:
RESOLUTION NO. 2023 - 69
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR, CALIFORNIA, DECLARING ITS INTENTION TO ANNEX TERRITORY TO COMMUNITY FACILITIES DISTRICT NO. 2022-1 (SERVICES), OF THE CITY OF WILDOMAR, ADOPTING A MAP OF THE AREA PROPOSED TO BE ANNEXED (ANNEXATION NO. 9) AND AUTHORIZING THE LEVY OF SPECIAL TAXES THEREIN
1.16)
Second Amendment to the Professional Services Agreement with Placeworks, Inc., and approval of a task order to provide Environmental and Regulatory Permit Processing Services for the Clinton Keith Road Widening Project (CIP 025-1)
1. Approved and authorized the City Manager to execute the Second Amendment to the Professional Services Agreement with Placeworks, Inc.; and
2. Approved and authorized the City Manager to execute a task order agreement in the amount of $226,164 for required Environmental and Regulatory Permitting Services for the Clinton Keith Road Widening Project (CIP 025-1)
1.17)
Tres Lagos Affordability Covenant
Approved and authorized the City Manager to sign the Affordability Covenant regarding the Tres Lagos affordable housing project in substantially the same form as included in the agenda packet and authorize the City Manager to make modest adjustments as necessary.
1.18)
Approve Facilities Contract Specialist Classification Description, Revise the Position Classification Schedule, and Amend the Existing Pay Plan to Add the New Classification Adopted a Resolution entitled:
RESOLUTION NO. 2023 - 70
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR, CALIFORNIA, ADDING A FACILITIES CONTRACT SPECIALIST CLASSIFICATION DESCRIPTION; AMENDING THE EXISTING PAY PLAN; AND REVISING THE POSITION CLASSIFICATION SCHEDULE TO INCLUDE THE FACILITIES CONTRACT SPECIALIST CLASSIFICATION
1.19)
Holt Ministries Event Partnership Memorandum of Understanding (MOU) for the Elsinore Community Annual Turkey Giveaway
1. Authorized the City Manager to sign the MOU with Holt Ministries dependent that the foundation fulfills all requirements.
2. Waived fees associated to the application and processing of the Temporary Event Permit dependent that the foundation fulfills all requirements. 2)
PUBLIC HEARINGS
2.1)
CR&R Wildomar Service Update
City Manager York, CR&R Senior Regional Vice President Braicovich, and Senior Sustainability Manager Jimenez presented the report.
There were no public comments.
It was the consensus of the City Council to receive and file the report.
2.2)
Increase in Solid Waste Collection Service Rates
Finance Manager Jantz presented the staff report.
Linda Hayes, resident, provided public comment in opposition of the item.
Moved by Bridgette Moore; seconded by Joseph Morabito to Adopt a Resolution entitled:
RESOLUTION NO. 2023 - 71
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR, CALIFORNIA, AUTHORIZING THE ADJUSTMENT OF RESIDENTIAL, COMMERCIAL, AND ROLL-OFF SOLID WASTE COLLECTION AND TRANSPORTATION RATES FOR CR&R SERVICES AND INCREASING THE FRANCHISE FEE RATE COMMENCING JANUARY 1, 2024 Motion Approved: 3 - 1
Voting For: Ashlee DePhillippo, Bridgette Moore, Joseph Morabito Voting Against: Carlos Marquez
Abstain: None
Absent: Dustin Nigg
2.3)
Adoption of New Fixed Fee Schedules
Finance Manager Jantz presented the staff report.
There were no public comments.
Moved by Bridgette Moore; seconded by Carlos Marquez to Adopt a Resolution entitled:
RESOLUTION NO. 2023 - 72
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR, CALIFORNIA, ADOPTING THE ATTACHED SCHEDULES OF USER FEES FOR PLANNING, PUBLIC WORKS, ENGINEERING, BUILDING, AND FIRE Motion Approved: 4 - 0
Voting For: Ashlee DePhillippo, Carlos Marquez, Bridgette Moore, Joseph Morabito Voting Against: None
Abstain: None
Absent: Dustin Nigg
3)
GENERAL BUSINESS
3.1)
FY2023-24 1st Quarter Budget Report
Finance Manager Jantz presented the staff report.
Moved by Bridgette Moore; seconded by Carlos Marquez to Approve the Fiscal Year 2023-24 1st Quarter Budget Report, and adopt a Resolution entitled:
RESOLUTION NO. 2023 - 73
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR, CALIFORNIA, AUTHORIZING ADJUSTMENTS TO THE FY2023-24 BUDGETED REVENUES AND EXPENSES AND ADOPTING A REVISED SCHEDULE OF AUTHORIZED POSITIONS Motion Approved: 4 - 0
Voting For: Ashlee DePhillippo, Carlos Marquez, Bridgette Moore, Joseph Morabito Voting Against: None
Abstain: None
Absent: Dustin Nigg
CITY MANAGER REPORT
City Manager York presented the report.
FUTURE AGENDA ITEMS
Future Agenda Items
No future agenda items added.
ADJOURN THE CITY COUNCIL MEETING
There being no further business, Mayor Morabito adjourned the City Council Meeting at 8:01 p.m.
CALL TO ORDER THE WILDOMAR CEMETERY DISTRICT
The Regular Meeting of the Wildomar Cemetery District was called to Order by Chair Morabito at 8:01 p.m.
ROLL CALL
Members in attendance:
Ashlee DePhillippo, Carlos Marquez, Bridgette Moore, and Joseph Morabito Members absent:
Dustin Nigg
PUBLIC COMMENTS
There were no public comments.
BOARD COMMUNICATIONS
There were no board communications.
APPROVAL OF THE AGENDA AS PRESENTED
Moved by Bridgette Moore; seconded by Carlos Marquez to approve approve the Agenda as presented.
Motion Approved: 4 - 0
Voting For: Ashlee DePhillippo, Carlos Marquez, Bridgette Moore, Joseph Morabito Voting Against: None
Abstain: None
Absent: Dustin Nigg
4)
CEMETERY CONSENT CALENDAR
Moved by Bridgette Moore; seconded by Carlos Marquez to approve the Cemetery Consent Calendar.
Motion Approved: 4 - 0
Voting For: Ashlee DePhillippo, Carlos Marquez, Bridgette Moore, Joseph Morabito Voting Against: None
Abstain: None
Absent: Dustin Nigg
4.1)
Cemetery Minutes - October 11, 2023 Regular Meeting
Approved the Minutes as presented
4.2)
Warrant Register Cemetery October 2023
Approved the following:
For Fiscal Year 2023/2024
1. Warrant Register dated 10-12-2023 in the amount of $1,680.64.
For Fiscal Year 2023/2024
2. Warrant Register dated 10-12-2023 in the amount of $3,155.70
3. Warrant Register dated 10-26-2023 in the amount of $823.84.
4.3)
September 2023 Cemetery Treasurers Report
Approved the Treasurer’s Report for September 2023.
4.4)
Resolution of Intention for the Wildomar Cemetery District to Dedicate Right of Way for the Palomar Street Widening Project (CIP 028-2) Adopted a Resolution entitled:
RESOLUTION NO. WCD2023 - 04
A RESOLUTION OF THE BOARD OF TRUSTEES OF THE WILDOMAR CEMETERY DISTRICT DECLARING ITS INTENTION TO DEDICATE RIGHT OF WAY TO THE CITY OF WILDOMAR FOR ROAD AND UTILITY PURPOSES; AND FIXING A TIME AND PLACE FOR HEARING ALL PERSONS INTERESTED IN OR OBJECTING TO THE PROPOSED DEDICATION 5)
CEMETERY PUBLIC HEARINGS
There were no public hearings.
6)
CEMETERY GENERAL BUSINESS
There were no general business items.
GENERAL MANAGER REPORT
There was no general manager report.
FUTURE AGENDA ITEMS
There were no future agenda items added.
ADJOURN THE WILDOMAR CEMETERY DISTRICT MEETING
There being no further business, Chair Morabito adjourned the Wildomar Cemetery District Meeting at 8:04 p.m.
Submitted by:
_____________________________
Janet Morales Garcia, CMC
City Clerk