CITY COUNCIL/CEMETERY DISTRICT - CC - REGULAR
MEETING
WEDNESDAY, OCTOBER
9, 2024
Closed Session: 5:30 PM | Regular Session 6:00 PM
COUNCIL CHAMBERS 23873 CLINTON KEITH ROAD SUITE 106
WILDOMAR, CA 92595
Bridgette Moore - Mayor/ Chair | District 4
Ashlee DePhillippo - Mayor Pro Tem/ Vice Chair | District 5 Carlos Marquez - Council Member/ Trustee | District 1
Joseph Morabito - Council Member/ Trustee | District 3
Dustin Nigg - Council Member/ Trustee | District 2
Daniel York, City Manager/General Manager Thomas D. Jex, City Attorney/District Counsel The City of Wildomar will be a Safe and Active Community with Responsible Growth and Quality Infrastructure while keeping a Hometown Feel
1 CITY COUNCIL/CEMETERY DISTRICT - CC - REGULAR MEETING NOTICE:
City Council meetings may be live-streamed, photographed and/or videotaped. Participation at the meeting constitutes consent by members of the public to the City’s and any third party’s use in any media, without compensation or further notice, of audio, video, and/or pictures of meeting attendees.
CALL TO ORDER – CLOSED SESSION - 5:30 P.M.
ROLL CALL
PUBLIC COMMENTS
CLOSED SESSION
CLOSED SESSION
RECOMMENDATION:
The City Council will meet in closed session pursuant to the provisions of Government Code Section 54956.8 to confer with legal counsel and conference with real property negotiators as follows:
Project: Bundy Canyon Road Improvement Project, Segment 2 (CIP 026-2) Right-of- Way Acquisition
Properties:
See below
Agency negotiator: Dan York, City Manager
Negotiating parties: See below
Negotiating Party/ Property Owner | APN | Location
Western Riverside County Regional Conservation Authority | 366-320-045| North side of Bundy Canyon Road, approximately 637' SW of Raciti Road
Western Riverside County Regional Conservation Authority | 366-320-012| Southeast side of Bundy Canyon Road, beginning +/- 200' northeast of Oak Circle Dr.
Western Riverside County Regional Conservation Authority | 366-320-008 and 366- 310-006| Southeast side of Bundy Canyon Road, beginning +/- 200' northeast of Oak Circle Dr.
Bundy Canyon 38, LLC et al (Rancon) | 366-320-053 | North side of Bundy Canyon Road, north of Tulip Lane.
RECONVENE INTO OPEN SESSION
ANNOUNCEMENTS
ADJOURN CLOSED SESSION
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1. CONSENT CALENDAR
All matters listed under the Consent Calendar are considered routine and will be enacted by one roll call vote. There will be no separate discussion of these items unless members of the Council, the Public, or Staff request to have specific items removed from the Consent Calendar for separate discussion and/or action.
CALL TO ORDER – REGULAR SESSION - 6:00 P.M.
ROLL CALL
Council discussion and determination on whether an absence is excused.
FLAG SALUTE
PRESENTATIONS
DEPARTMENT REPORTS
City Clerk Department Report - Election Update
Presented By: Janet Morales, City Clerk's Office
PUBLIC COMMENTS
This is the time when the Council receives general public comments regarding any items or matters within the jurisdiction that
do not
appear on the agenda. Per the Brown Act, City Council members are not allowed to respond to public comments not on the agenda. If you would like to be contacted, please leave your email or contact number on the public comment card.
COUNCIL COMMUNICATIONS
1. Riverside Conservation Authority (RCA)
2. Riverside Transit Agency (RTA)
3. Riverside County Transportation Commission (RCTC)
4 League of California Cities
5. Southern California Association of Governments (SCAG)
6. Riverside County Habitat Conservation Agency (RCHCA)
7. Western Riverside Council of Governments (WRCOG)
8. Southwest Community Financing Authority (Animal Shelter)
9. Ad Hoc & Subcommittees
10. Community events
11. Regional events
12. Chamber of Commerce
APPROVAL OF THE AGENDA AS PRESENTED
The City Council to approve the agenda as it is herein presented, or, if it is the desire of the City Council, the agenda can be reordered, added to, or have items tabled at this time.
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1.1 City Council Special Meeting Minutes - August 21, 2024
Presented By: Janet Morales
, City Clerk's Office
RECOMMENDATION:
Approve the minutes as presented.
1.2 City Council/Cemetery District Minutes - September 11, 2024.
Presented By: Janet Morales
, City Clerk's Office
RECOMMENDATION:
Approve the minutes as presented.
1.3 September 2024 Warrant Register
Presented By: Adam Jantz
, Administrative Services Department
RECOMMENDATION:
Approve the following:
For Fiscal Year 2023/2024:
1. Warrant Register dated 09-12-2024 in the amount of $926,922.27.
For Fiscal Year 2024/2025:
1. Warrant Register dated 09-05-2024 in the amount of $30,739.89.
2. Warrant Register dated 09-12-2024 in the amount of $648,948.37.
3. Warrant Register dated 9-16-2024 through 9-30-2024 in the amount of $138,843.48.
4. Wire Transfer Register dated 09-30-2024 in the amount of $898,220.92
5. Payroll Register dated 10-01-2024 in the amount of $313,448.43.
1.4 August 2024 City Treasurers Report
Presented By: Adam Jantz
, Administrative Services Department
RECOMMENDATION:
Approve the Treasurer’s Report for August 2024.
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1.5 Annexation No. 7, Tract Nos. 36781 and 36782 into Community Facilities District No. 2022-1 (Services) for Westpark Promenade
Location: Vacant Property East of I-15, between Catt Rd. and Depasqualle Rd.
Presented By: Jason Farag
, Public Works/ Engineering Department
RECOMMENDATION:
Adopt a Resolution entitled:
RESOLUTION NO. 2024 - ____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR,
CALIFORNIA, DECLARING ITS INTENTION TO ANNEX TERRITORY TO COMMUNITY FACILITIES DISTRICT NO. 2022-1 (SERVICES), OF THE CITY OF
WILDOMAR, ADOPTING A MAP OF THE AREA PROPOSED TO BE ANNEXED (ANNEXATION NO. 7) AND AUTHORIZING THE LEVY OF SPECIAL TAXES
THEREIN
1.6 Annexation No. 11 into Community Facilities District No. 2022-1 (Services) for Wildomar Commerce Center (PM 38646)
Location: Southwest Corner of Elizabeth Lane and Clinton Keith Road Presented By: Jason Farag
, Public Works/ Engineering Department
RECOMMENDATION:
Adopt a Resolution entitled:
RESOLUTION NO. 2024 - ____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR,
CALIFORNIA, DECLARING ITS INTENTION TO ANNEX TERRITORY TO COMMUNITY FACILITIES DISTRICT NO. 2022-1 (SERVICES), OF THE CITY OF
WILDOMAR, ADOPTING A MAP OF THE AREA PROPOSED TO BE ANNEXED (ANNEXATION NO. 11) AND AUTHORIZING THE LEVY OF SPECIAL TAXES
THEREIN
1.7 Designation of Authority for IRS 945 Form Examination for Calendar Year 2021
Presented By: Adam Jantz
, Administrative Services Department
RECOMMENDATION:
Adopt the IRS Authorization and Declaration Form 4564 for the Examination of the City’s Form 945 for calendar year 2021.
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1.8 Cooperative Funding Agreement with Elsinore Valley Municipal Water District (EVMWD) for the Design of the Bundy Canyon Rd. Waterline Relocation
Location: Bundy Canyon Rd., between Oak Canyon Dr. and The Farm Rd.
Presented By: Jason Farag
, Public Works/ Engineering Department
RECOMMENDATION:
Authorize the City Manager to execute the Cooperative Funding Agreement with Elsinore Valley Municipal Water District (EVMWD) for the Bundy Canyon Rd.
Improvement Project, Segment 2
1.9 Marriott Hotel Precise Grading and BMP Agreements
Location: Northeast corner of Baxter Rd. and Margaret Ln., north of Wildomar Trail Presented By: Jason Farag
, Public Works/ Engineering Department
RECOMMENDATION:
Authorize the City Manager to execute the Precise Grading Agreement and BMP Agreement with Wildomar DCW, LP.
1.10 Public Improvement Agreement for Offsite Storm Drain for Wildomar Commerce Center
Location: Southwest Corner of Clinton Keith Rd. and Elizabeth Ln.
Presented By: Jason Farag
, Public Works/ Engineering Department
RECOMMENDATION:
Authorize the City Manager to execute the Public Improvement Agreement for Offsite Storm Drain with White Sable, LLC and Wildomar One, LLC (Developer).
1.11 Measure AA Oversight Advisory Committee Appointment
Presented By: Janet Morales
, City Clerk's Office
RECOMMENDATION:
Review the application for Committee Membership on the Measure AA Oversight Advisory Committee and appoint Hannah Rinehart for a term ending June 2025.
1.12 Bundy Canyon Plaza BMP and Precise Grading Agreements
Location: Southwest corner of Bundy Canyon Rd. and Sellers Rd.
Presented By: Jason Farag
, Public Works/ Engineering Department
RECOMMENDATION:
Authorize the City Manager to execute the Precise Grading Agreement and BMP Agreement with
Bundy I-15, LP
2. PUBLIC HEARINGS
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2.1 Public Hearing for Annexation No. 12, (Oak Springs Ranch II PP 20-0044) Consideration of Territory to be Annexed to Community Facilities District No. 2022-1 (Services), Calling an Election, Ordering the Levy and Collection of Special Taxes, and Declaring the Election Results for CFD 2022-1 (Services), Annexation No. 12
Location: 36101 Inland Valley Drive (southwest corner of Clinton Keith Rd. and Inland Valley Dr.)
Presented By: Jason Farag
, Public Works/ Engineering Department
RECOMMENDATION:
1. Open the public hearing;
2. Take testimony;
3. Close the public hearing;
4. Adopt Resolution entitled:
RESOLUTION NO. 2024 - _____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR,
CALIFORNIA, CALLING AN ELECTION TO SUBMIT TO THE QUALIFIED
ELECTORS THE QUESTION OF LEVYING A SPECIAL TAX WITHIN THE AREA PROPOSED TO BE ANNEXED TO COMMUNITY FACILITIES DISTRICT NO. 2022-1 (SERVICES) (ANNEXATION NO. 12)
5. Hold the election;
6. Canvass the election; and
7. Adopt a Resolution entitled:
RESOLUTION NO. 2024 - _____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR,
CALIFORNIA, DECLARING ELECTION RESULTS FOR COMMUNITY
FACILITIES DISTRICT NO. 2022-1 (SERVICES) (ANNEXATION NO. 12)
3. GENERAL BUSINESS
3.1 Construction Contract Award - Palomar St. Widening (Phase 2) and Cemetery Improvements (Phase 1) Projects (CIP 028-2, 067-1)
Location: Palomar St. (Wildomar Trail to Ione Ln.), Gruwell St. (Palomar St. to Orange St.), and the Wildomar Cemetery
Presented By: Jason Farag
, Public Works/ Engineering Department
RECOMMENDATION:
1. Authorize the City Manager to execute a construction contract with Van Engineering, Inc. in the amount of $7,695,693 for the Palomar Street Widening, Phase 2, and Cemetery Improvements, Phase 1, Projects (CIP 028-2 and 067-1) (Projects) and waive any informality or irregularity in the bid.
2. Authorize the Public Works Director to approve change orders not to exceed 5% of the construction contract amount (contingency).
CALL TO ORDER WILDOMAR CEMETERY DISTRICT MEETING & ROLL CALL
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3. Authorize the Public Works Director to execute a Task Agreement with GeoCon West, Inc., under their existing on-call services agreement with the City, in the amount of $87,774.88 for material testing for the Projects, plus Extra Work Authorizations not to exceed $10,000, for a total not to exceed of $97,774.88.
4. Authorize the City Manager to execute the Fifth Amendment with Mark Thomas, Inc. in the amount of $103,124 for design construction support, for a total not to exceed $103,124.
5. Authorize the Public Works Director to execute a Task Agreement with Interwest Consulting Group, under their existing on-call services agreement with the City, in the amount of $246,882 for Construction Management and Inspection services for the Projects, plus Extra Work Authorizations not to exceed $12,118, for a total not to exceed of $259,000.
6. Approve a supplemental appropriation for Fund 503 (TUMF) to add $374,500 in revenue and expenditures.
7. Approve a supplemental appropriation for Fund 201 (Measure A) to add $56,000 in expenditures.
8. Approve a revised appropriation for Fund 120 (Measure AA) to reduce expenditures by $506,500.
9. Approve a supplemental appropriation to Fund 300 (Cemetery) for an additional $500,000 in transfers out expenditures to Cemetery Fund 302.
10. Approve a revised appropriation for Fund 302 (Cemetery CIP) to increase expenditure appropriations by $925,000 and budgeted transfers in revenue by $1,743,000 to bring both the total appropriations and revenue to $1,843,000 each.
11. Approve a supplemental appropriation in Fund 440 (DIF) for an additional $405,000 in expenditures.
12. Approve a decrease in appropriations and revenues in Fund 500 Capital Reinvestment in the amount of $13,000.
13. Approve a supplemental appropriation in the General Fund to increase contractual service appropriations by $1,243,000 in the Police department in order to account for the reallocation of ARPA to the Cemetery Improvements Fund 302.
14. Adopt a Resolution entitled:
RESOLUTION 2024 - _____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR,
CALIFORNIA APPROVING PROJECT PLANS, SPECIFICATIONS, CONTRACT
DOCUMENTS, AND AWARDING A CONSTRUCTION CONTRACT FOR THE PALOMAR STREET WIDENING PROJECT, PHASE 2 (CIP 028-2) AND THE CEMETERY IMPROVEMENTS PROJECT, PHASE 1 (CIP 067-1) (“PROJECTS”) 8 CITY COUNCIL/CEMETERY DISTRICT - CC - REGULAR MEETING
AND AUTHORIZING THE CITY MANAGER TO EXECUTE A CONSTRUCTION CONTRACT WITH VAN ENGINEERING, INC. FOR THE PROJECTS
4. CEMETERY CONSENT CALENDAR
All matters listed under the Consent Calendar are considered routine and will be enacted by one roll call vote. There will be no separate discussion of these items unless members of the Board, the Public, or Staff request to have specific items removed from the Consent Calendar for separate discussion and/or action.
ADJOURN THE WILDOMAR CEMETERY DISTRICT MEETING
CITY MANAGER REPORT
1. General Plan & Development Code Update
FUTURE AGENDA ITEMS
Future Agenda Items
RECOMMENDATION:
Title- Councilmember-Anticipated Date
1. Expand Pavement Management/Road Rehab Program for private and public roads - Marquez - TBD
ADJOURN THE CITY COUNCIL MEETING
In accordance with Government Code Section 54952.3, I, Janet Morales, City of Wildomar City Clerk, do hereby declare that the Board of Trustees will receive no compensation or stipend for the convening of the following regular meeting of the Wildomar Cemetery District.
CALL TO ORDER THE WILDOMAR CEMETERY DISTRICT
ROLL CALL
Board discussion and determination on whether an absence is excused.
PUBLIC COMMENTS
BOARD COMMUNICATIONS
APPROVAL OF THE AGENDA AS PRESENTED
The Board of Trustees to approve the agenda as it is herein presented, or, if it is the desire of the Board, the agenda can be reordered, added to, or have items tabled at this time.
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4.1 City Council/Cemetery District Minutes - September 11, 2024.
Presented By: Janet Morales
, City Clerk's Office
RECOMMENDATION:
Approve the minutes as presented.
4.2 September 2024 Cemetery Warrant Register
Presented By: Adam Jantz
, Administrative Services Department
RECOMMENDATION:
Approve the following:
For Fiscal Year 2024/2025
1. Warrant Register dated 09-05-2024 in the amount of $124.59.
2. Warrant Register dated 09-12-2024 in the amount of $92.39.
4.3 August 2024 Cemetery Treasurers Report
Presented By: Adam Jantz
, Administrative Services Department
RECOMMENDATION:
Staff recommends that the Board of Trustees approve the Treasurer’s Report for August 2024.
5. CEMETERY PUBLIC HEARINGS
No items scheduled.
6. CEMETERY GENERAL BUSINESS
No items scheduled.
GENERAL MANAGER REPORT
FUTURE AGENDA ITEMS
ADJOURN THE WILDOMAR CEMETERY DISTRICT MEETING
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PARTICIPATION
MEETINGS
Regular City Council Meetings are held on the 2nd Wednesday of every month at 6:00 P.M., except for January, where it is held on the 3rd Wednesday of the month, in the City Council Chambers, 23873 Clinton Keith Road Ste. 106 Wildomar, CA 92595.
VIEW THE MEETING
1. In Person
| City Council Chambers 23873 Clinton Keith Road Ste. 106 Wildomar, CA 92595
2. Cable TV
| Frontier Channel 36 or AT&T Channel 99
3. Watch Live
|
https://www.cityofwildomar.org/129/Agendas-Videos-Watch-Live | Click on the
"Watch Live Meeting Link".
PARTICIPATE IN THE MEETING
1. Fill out the speaker card located on the table near the entrance of the chambers.
2. Submit the speaker card to the City Clerk in the basket located at the front of the chambers.
3. When the City Clerk calls your name, please come up to the front podium.
During Public Comment not on the agenda and after each Agenda Item, the Mayor will announce Public Comment. Public Comments are limited to (3) minutes or such other time as the Council may provide. Per the Brown Act, City Council members are not allowed to respond to public comments not on the agenda. If you would like to be contacted, please leave your email or contact number on the public comment card.
ACCOMMODATIONS
In compliance with the Americans with Disabilities Act, if requested, the agenda and backup materials will be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans With Disabilities Act of 1990 (42 U.S.C. Sec. 12132), and the federal rules and regulations adopted in implementation thereof. Any person that requires a disability-related modification or accommodation, including auxiliary aids or services, in order to participate in the public meeting, may request such modification, accommodation, aid or service by contacting the City Clerk either in person or by phone at 951-677-7751, no later than 10:00 a.m. on the day preceding the scheduled meeting.
REPORTS
All agenda items and reports are available for review at City Hall, 23873 Clinton Keith Road and on the City’s website at the following address: http://www.cityofwildomar.org. Any writings or documents provided to a majority of the City Council regarding any item on this agenda (other than writings legally exempt from public disclosure) will be made available by appointment for public inspection at City Hall during regular business hours. 11 CITY COUNCIL/CEMETERY DISTRICT - CC - REGULAR MEETING
AFFIDAVIT OF POSTING
I, Janet Morales, Wildomar City Clerk, do certify that at least 72 hours prior to the meeting, a true and correct copy of this agenda was posted at Wildomar City Hall, 23873 Clinton Keith Road; U.S. Post Office, 21392 Palomar Street; Wildomar Library, 34303 Mission Trail Blvd; and on the City’s website at www.cityofwildomar.org.
Janet Morales, CMC
City Clerk
Dated: October 3, 2024
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