MINUTES
CITY OF WILDOMAR
CITY COUNCIL/CEMETERY DISTRICT
WEDNESDAY, OCTOBER 9, 2024
COUNCIL CHAMBERS
23873 CLINTON KEITH ROAD SUITE 106
WILDOMAR, CA, 92595
Closed Session: 5:30 PM | Regular Session 6:00 PM
CALL TO ORDER – CLOSED SESSION - 5:30 P.M.
The Regular Closed Session was called to order by Mayor Moore at 5:30 p.m.
ROLL CALL
Members in attendance:
Bridgette Moore, Ashlee DePhillippo, Joseph Morabito, Dustin Nigg, and Carlos Marquez Members absent:
None.
PUBLIC COMMENTS
There were no public comments.
CLOSED SESSION
The City Council will meet in closed session pursuant to the provisions of Government Code Section 54956.8 to confer with legal counsel and conference with real property negotiators as follows:
Project: Bundy Canyon Road Improvement Project, Segment 2 (CIP 026-2) Right-of-Way AcquisitionProperties:?See below Agency negotiator: Dan York, City ManagerNegotiating parties: See below Negotiating Party/ Property Owner | APN | Location
Western Riverside County Regional Conservation Authority | 366-320-045| North side of Bundy Canyon Road, approximately 637' SW of Raciti Road Western Riverside County Regional Conservation Authority | 366-320-012| Southeast side of Bundy Canyon Road, beginning +/- 200' northeast of Oak Circle Dr.
Western Riverside County Regional Conservation Authority | 366-320-008 and 366-310-006| Southeast side of Bundy Canyon Road, beginning +/- 200' northeast of Oak Circle Dr.
Bundy Canyon 38, LLC et al (Rancon) | 366-320-053 | North side of Bundy Canyon Road, north of Tulip Lane.
RECONVENE INTO OPEN SESSION
The City Council reconvened into open session at 6:00 p.m. with all members present.
ANNOUNCEMENTS
City Attorney Jex stated there were no reportable actions.
ADJOURN CLOSED SESSION
There being no further business, Mayor Moore adjourned the Closed Session at 6:00 p.m.
CALL TO ORDER – REGULAR SESSION - 6:00 P.M.
The Regular Meeting of the Wildomar City Council was called to order by Mayor Moore at 6:00 p.m.
ROLL CALL
Members in attendance:
Bridgette Moore, Ashlee DePhillippo, Joseph Morabito, Dustin Nigg, and Carlos Marquez Members absent:
None.
Staff in attendance: City Manager York, City Attorney Jex, City Clerk Morales, Community Services Director Torres, Administrative Services Director Schrader, Community Development Director Bassi, Public Works Director Farag, Finance Manager Jantz, Code Enforcement Manager Berroteran and Human Resources and Risk Manager Wolf.
FLAG SALUTE
The flag salute was led by Councilmember Nigg.
PRESENTATIONS
There were no presentations.
DEPARTMENT REPORTS
City Clerk Department Report - Election Update
PUBLIC COMMENTS
The following individuals provided public comment on items not on the agenda:
1. Greg Langworthy, resident
2. Andy Morris, resident
COUNCIL COMMUNICATIONS
The City Council members spoke regarding various committees, comm1ss1ons, and boards that they serve on locally and regionally and community events including:
1. Riverside Conservation Authority (RCA)
2. Riverside Transit Agency (RTA)
3. Riverside County Transportation Commission (RCTC)
4 League of California Cities
5. Southern California Association of Governments (SCAG)
6. Riverside County Habitat Conservation Agency (RCHCA)
7. Western Riverside Council of Governments (WRCOG)
8. Southwest Community Financing Authority (Animal Shelter)
9. Ad Hoc & Subcommittees
10. Community events
11. Regional events
12. Chamber of Commerce
APPROVAL OF THE AGENDA AS PRESENTED
Moved by Dustin Nigg; seconded by Carlos Marquez to approve the agenda as presented.
Motion Approved: 5 - 0
Voting For: Bridgette Moore, Ashlee DePhillippo, Joseph Morabito, Dustin Nigg, Carlos Marquez Voting Against: None
Abstain: None
Absent: None
1)
CONSENT CALENDAR
Mayor Moore stated that is going to recuse herself on agenda Item #1.12 due to a conflict of interest because she received a donation in excess of $250 from one of the parties.
Greg Langworthy, resident, provided public comment on Agenda Item #1.3.
Moved by Joseph Morabito; seconded by Dustin Nigg to approve the Consent Calendar.
Motion Approved: 5 - 0
Voting For: Bridgette Moore, Ashlee DePhillippo, Joseph Morabito, Dustin Nigg, Carlos Marquez Voting Against: None
Abstain: None
Absent: None
With Mayor Moore abstaining from Agenda Item 1.12.
1.1)
City Council Special Meeting Minutes - August 21, 2024
Approved the minutes as presented.
1.2)
City Council/Cemetery District Minutes - September 11, 2024.
Approved the minutes as presented.
1.3)
September 2024 Warrant Register
Approved the following:
For Fiscal Year 2023/2024:
1. Warrant Register dated 09-12-2024 in the amount of $926,922.27.
For Fiscal Year 2024/2025:
1. Warrant Register dated 09-05-2024 in the amount of $30,739.89
2. Warrant Register dated 09-12-2024 in the amount of $648,948.37
3. Warrant Register dated 9-16-2024 through 9-30-2024 in the amount of $138,843.48
4. Wire Transfer Register dated 09-30-2024 in the amount of $898,220.92
5. Payroll Register dated 10-01-2024 in the amount of $313,448.43.
1.4)
August 2024 City Treasurers Report
Approved the Treasurer’s Report for August 2024.
1.5)
Annexation No. 7, Tract Nos. 36781 and 36782 into Community Facilities District No. 2022-1 (Services) for Westpark Promenade Adopted a Resolution entitled:
RESOLUTION NO. 2024 - 60
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR, CALIFORNIA, DECLARING ITS INTENTION TO ANNEX TERRITORY TO COMMUNITY FACILITIES DISTRICT NO. 2022-1 (SERVICES), OF THE CITY OF WILDOMAR, ADOPTING A MAP OF THE AREA PROPOSED TO BE ANNEXED (ANNEXATION NO. 7) AND AUTHORIZING THE LEVY OF SPECIAL TAXES THEREIN
1.6)
Annexation No. 11 into Community Facilities District No. 2022-1 (Services) for Wildomar Commerce Center (PM 38646) Adopted a Resolution entitled:
RESOLUTION NO. 2024 - 61
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR, CALIFORNIA, DECLARING ITS INTENTION TO ANNEX TERRITORY TO COMMUNITY FACILITIES DISTRICT NO. 2022-1 (SERVICES), OF THE CITY OF WILDOMAR, ADOPTING A MAP OF THE AREA PROPOSED TO BE ANNEXED (ANNEXATION NO. 11) AND AUTHORIZING THE LEVY OF SPECIAL TAXES THEREIN
1.7)
Designation of Authority for IRS 945 Form Examination for Calendar Year 2021 Adopted the IRS Authorization and Declaration Form 4564 for the Examination of the City's Form 945 for calendar year 2021.
1.8)
Cooperative Funding Agreement with Elsinore Valley Municipal Water District (EVMWD) for the Design of the Bundy Canyon Rd. Waterline Relocation Authorized the City Manager to execute the Cooperative Funding Agreement with Elsinore Valley Municipal Water District (EVMWD) for the Bundy Canyon Rd. Improvement Project, Segment 2
1.9)
Marriott Hotel Precise Grading and BMP Agreements
Authorized the City Manager to execute the Precise Grading Agreement and BMP Agreement with Wildomar DCW, LP.
1.10)
Public Improvement Agreement for Offsite Storm Drain for Wildomar Commerce Center Authorized the City Manager to execute the Public Improvement Agreement for Offsite Storm Drain with White Sable, LLC and Wildomar One, LLC (Developer).
1.11)
Measure AA Oversight Advisory Committee Appointment
Reviewed the application for Committee Membership on the Measure AA Oversight Advisory Committee and appointed Hannah Rinehart for a term ending June 2025.
1.12)
Bundy Canyon Plaza BMP and Precise Grading Agreements
Authorized the City Manager to execute the Precise Grading Agreement and BMP Agreement with Bundy I-15, LP 2)
PUBLIC HEARINGS
2.1)
Public Hearing for Annexation No. 12, (Oak Springs Ranch II PP 20-0044) Consideration of Territory to be Annexed to Community Facilities District No. 2022-1 (Services), Calling an Election, Ordering the Levy and Collection of Special Taxes, and Declaring the Election Results for CFD 2022-1 (Services), Annexation No. 12 Mayor Moore opened the public hearing.
There were no public comments.
Public Works Director Farag stated that the developer requested that the item be continued to November 13, 2024.
CALL TO ORDER WILDOMAR CEMETERY DISTRICT MEETING & ROLL CALL Mayor Moore called to order the Wildomar Cemetery District Meeting at 6:48 p.m.
Members in attendance:
Bridgette Moore, Ashlee DePhillippo, Joseph Morabito, Dustin Nigg, and Carlos Marquez Members absent:
None.
3)
GENERAL BUSINESS
3.1)
Construction Contract Award - Palomar St. Widening (Phase 2) and Cemetery Improvements (Phase 1) Projects (CIP 028-2, 067-1) Public Works Director Farag presented the staff report.
Moved by Dustin Nigg; seconded by Ashlee DePhillippo to
1. Authorize the City Manager to execute a construction contract with Van Engineering, Inc. in the amount of $7,695,693 for the Palomar Street Widening, Phase 2, and Cemetery Improvements, Phase 1, Projects (CIP 028-2 and 067-1) (Projects) and waive any informality or irregularity in the bid.
2. Authorize the Public Works Director to approve change orders not to exceed 5% of the construction contract amount (contingency).
3. Authorize the Public Works Director to execute a Task Agreement with GeoCon West, Inc., under their existing on-call services agreement with the City, in the amount of $87,774.88 for material testing for the Projects, plus Extra Work Authorizations not to exceed $10,000, for a total not to exceed of $97,774.88.
4. Authorize the City Manager to execute the Fifth Amendment with Mark Thomas, Inc. in the amount of $103,124 for design construction support, for a total not to exceed $103,124.
5. Authorize the Public Works Director to execute a Task Agreement with Interwest Consulting Group, under their existing on-call services agreement with the City, in the amount of $246,882 for Construction Management and Inspection services for the Projects, plus Extra Work Authorizations not to exceed $12,118, for a total not to exceed of $259,000.
6. Approve a supplemental appropriation for Fund 503 (TUMF) to add $374,500 in revenue and expenditures.
7. Approve a supplemental appropriation for Fund 201 (Measure A) to add $56,000 in expenditures.
8. Approve a revised appropriation for Fund 120 (Measure AA) to reduce expenditures by $506,500.
9. Approve a supplemental appropriation to Fund 300 (Cemetery) for an additional $500,000 in transfers out expenditures to Cemetery Fund 302.
10. Approve a revised appropriation for Fund 302 (Cemetery CIP) to increase expenditure appropriations by $925,000 and budgeted transfers in revenue by $1,743,000 to bring both the total appropriations and revenue to $1,843,000 each.
11. Approve a supplemental appropriation in Fund 440 (DIF) for an additional $405,000 in expenditures.
12. Approve a decrease in appropriations and revenues in Fund 500 Capital Reinvestment in the amount of $13,000.
13. Approve a supplemental appropriation in the General Fund to increase contractual service appropriations by $1,243,000 in the Police department in order to account for the reallocation of ARPA to the Cemetery Improvements Fund 302.
14. Adopt a Resolution entitled:
RESOLUTION 2024 - 64
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR, CALIFORNIA APPROVING PROJECT PLANS, SPECIFICATIONS, CONTRACT DOCUMENTS, AND AWARDING A CONSTRUCTION CONTRACT FOR THE PALOMAR STREET WIDENING PROJECT, PHASE 2 (CIP 028-2) AND THE CEMETERY IMPROVEMENTS PROJECT, PHASE 1 (CIP 067-1) (“PROJECTS”) AND AUTHORIZING THE CITY MANAGER TO EXECUTE A CONSTRUCTION CONTRACT WITH VAN ENGINEERING, INC. FOR THE PROJECTS Motion Approved: 5 - 0
Voting For: Bridgette Moore, Ashlee DePhillippo, Joseph Morabito, Dustin Nigg, Carlos Marquez Voting Against: None
Abstain: None
Absent: None
ADJOURN THE WILDOMAR CEMETERY DISTRICT MEETING
CITY MANAGER REPORT
City Manager York presented the update.
Community Development Director Bassi presented the General Plan and Development Code Update.
FUTURE AGENDA ITEMS
Future Agenda Items
Added:
Restricting certain future uses on major corridors - Marquez Review current Planning Commission appointments and potentially reappoint or nominate a new commissioner of the Council's choosing. - Marquez
ADJOURN THE CITY COUNCIL MEETING
There being no further business, Mayor Moore adjourned the City Council Meeting at 7:25 p.m.
CALL TO ORDER THE WILDOMAR CEMETERY DISTRICT
The Regular Meeting of the Wildomar Cemetery District Meeting was called to order by Chair Moore at 7:25 p.m.
ROLL CALL
Members in attendance:
Bridgette Moore, Ashlee DePhillippo, Joseph Morabito, Dustin Nigg, and Carlos Marquez Members absent:
None.
PUBLIC COMMENTS
There were no public comments.
BOARD COMMUNICATIONS
There were no board communications.
APPROVAL OF THE AGENDA AS PRESENTED
Moved by Carlos Marquez; seconded by Dustin Nigg to approve the agenda as presented.
Motion Approved: 5 - 0
Voting For: Bridgette Moore, Ashlee DePhillippo, Joseph Morabito, Dustin Nigg, Carlos Marquez Voting Against: None
Abstain: None
Absent: None
4)
CEMETERY CONSENT CALENDAR
4.1)
City Council/Cemetery District Minutes - September 11, 2024.
Approved the minutes as presented.
4.2)
September 2024 Cemetery Warrant Register
Approved the following:
For Fiscal Year 2024/2025
1. Warrant Register dated 09-05-2024 in the amount of $124.59
2. Warrant Register dated 09-12-2024 in the amount of $92.39.
4.3)
August 2024 Cemetery Treasurers Report
Approved the Treasurer’s Report for August 2024.
Moved by Dustin Nigg; seconded by Carlos Marquez to approve the Cemetery Consent Calendar.
Motion Approved: 5 - 0
Voting For: Bridgette Moore, Ashlee DePhillippo, Joseph Morabito, Dustin Nigg, Carlos Marquez Voting Against: None
Abstain: None
Absent: None
5)
CEMETERY PUBLIC HEARINGS
There were no items scheduled.
6)
CEMETERY GENERAL BUSINESS
There were no items scheduled.
GENERAL MANAGER REPORT
There was no general manager report.
FUTURE AGENDA ITEMS
There were no future agenda items added.
ADJOURN THE WILDOMAR CEMETERY DISTRICT MEETING
There being no further business, Chair Moore adjourned the Wildomar Cemetery District Meeting at 7:26 p.m.
Submitted by:
_____________________________
Janet Morales Garcia, CMC
City Clerk