CITY COUNCIL/CEMETERY DISTRICT BOARD - REGULAR
MEETING
MONDAY, OCTOBER 13, 2025
Closed Session: 5:00 PM | Adjourned Regular Session 6:00 PM
COUNCIL CHAMBERS 23873 CLINTON KEITH ROAD SUITE 106
WILDOMAR, CA 92595
Ashlee DePhilippo - Mayor/ Chair | District 5
Carlos Marquez - Mayor Pro Tem/ Vice Chair | District 1 Bridgette Moore - Council Member/ Trustee | District 4
Joseph Morabito - Council Member/ Trustee | District 3
Dustin Nigg - Council Member/ Trustee | District 2
Chris Mann, City Manager/General Manager
Thomas D. Jex, City Attorney/District Board Counsel
The City of Wildomar will be a Safe and Active Community with Responsible Growth and Quality Infrastructure while keeping a Hometown Feel
CITY COUNCIL/CEMETERY DISTRICT BOARD - REGULAR MEETING
1 NOTICE:
City Council/ Cemetery District Board meetings may be live-streamed, photographed and/or videotaped. Participation at the meeting constitutes consent by members of the public to the City’s and any third party’s use in any media, without compensation or further notice, of audio, video, and/or pictures of meeting attendees.
CALL TO ORDER – CLOSED SESSION - 5:00 P.M.
ROLL CALL
PUBLIC COMMENTS
CLOSED SESSION
CLOSED SESSION
Presented By: Thomas D Jex, City Attorney
RECOMMENDATION:
1. The City Council will meet in closed session pursuant to the provisions of Government Code Section 54956.9(d)(2) and (3) to confer with legal counsel with regard to one matter of potential exposure to litigation.
RECONVENE INTO OPEN SESSION
ANNOUNCEMENTS
ADJOURN CLOSED SESSION
CALL TO ORDER – ADJOURNED REGULAR JOINT SESSION - 6:00 P.M.
ROLL CALL
Council/Board discussion and determination on whether an absence is excused.
FLAG SALUTE
MOMENT OF SILENCE AND REFLECTION
PRESENTATIONS
Other recognitions/presentations.
DEPARTMENT REPORTS
CITY COUNCIL/CEMETERY DISTRICT BOARD - REGULAR MEETING
2 1.
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered routine and will be enacted by one roll call vote. There will be no separate discussion of these items unless members of the City Council, Cemetery District Board, the Public, or Staff request to have specific items removed from the Consent Calendar for separate discussion and/or action.
1.1 City Council - August 26, 2025 - Special Meeting
Presented By: Janet Morales
, City Clerk's Office
RECOMMENDATION:
Approve the minutes as presented.
1.2 City Council/ Cemetery District Board Minutes - September 10, 2025 - Regular Meeting
Presented By: Janet Morales
, City Clerk's Office
RECOMMENDATION:
Approve the minutes as presented.
Community Development Department Update
Presented By: Robert Flores, Planning Department
RECOMMENDATION:
Receive the update.
PUBLIC COMMENTS
This is the time when the City Council/Cemetery District Board receives general public comments regarding any items or matters within the jurisdiction that do not
appear on the agenda. Per the Brown
Act, City Council/ Cemetery District Board members are not allowed to respond to public comments not on the agenda. If you would like to be contacted, please leave your email or contact number on the public comment card.
APPROVAL OF THE AGENDA AS PRESENTED
The City Council/ Cemetery District Board to approve the agenda as it is herein presented, or, if it is the desire of the City Council, the agenda can be reordered, added to, or have items tabled at this time.
CITY COUNCIL/CEMETERY DISTRICT BOARD - REGULAR MEETING
3 1.3
September 2025 City Warrant Register
Presented By: Adam Jantz
, Administrative Services Department
RECOMMENDATION:
Approve the following:
For Fiscal Years 2024/2025 and 2025/2026:
1. Warrant Register dated 9-2-2025 in the amount of $31.50
2. Warrant Register dated 9-4-2025 in the amount of $125,599.40
3. Warrant Register dated 9-9-2025 in the amount of $1,035.30
4. Warrant Register dated 9-11-2025 in the amount of $459,879.86
5. Warrant Register dated 9-18-2025 in the amount of $650,866.81.
6. Warrant Register dated 9-25-2025 in the amount of $2,175,257.65.
7. Wire Transfer Register dated 9-30-2025 in the amount of $56,094.15.
8. Payroll Register dated 10-1-2025 in the amount of $511,785.25.
1.4 September 2025 Cemetery Warrant Register
Presented By: Adam Jantz
, Administrative Services Department
RECOMMENDATION:
Approve the following:
For Fiscal Years 2024/2025 and 2025/2026:
1. Warrant Register dated 9-4-2025 in the amount of $1,235.46.
2. Warrant Register dated 9-11-2025 in the amount of $2,988.55.
3. Warrant Register dated 9-18-2025 in the amount of $1,218.90.
4. Warrant Register dated 9-25-2025 in the amount of $290.01.
1.5 August 2025 City Treasury Report
Presented By: Adam Jantz
, Administrative Services Department
RECOMMENDATION:
Approve the City Treasury Report for August 2025.
1.6 August 2025 Cemetery Treasury Report
Presented By: Adam Jantz
, Administrative Services Department
RECOMMENDATION:
Approve the Treasury Report for August 2025.
CITY COUNCIL/CEMETERY DISTRICT BOARD - REGULAR MEETING
4 1.7
2nd Reading of Ordinance No. 254 - City Parks and Open-Space Prohibitions Amendment
Presented By: Daniel Torres
, Community Services Department
RECOMMENDATION:
Adopt an Ordinance entitled:
ORDINANCE NO. 254
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WILDOMAR, CALIFORNIA, AMENDING CHAPTER 12.12 (CITY PARKS AND OPEN-SPACE
AREAS) OF THE WILDOMAR MUNICIPAL CODE
1.8 First Amendment to Agreement for Services with CivicPlus, LLC, for Additional Product Services (CivicRec, SeeClickFix, Single Sign-On)
Presented By: Jason Farag
, Public Works/ Engineering Department
RECOMMENDATION:
Authorize the City Manager to execute the First Amendment to Agreement for Services with CivicPlus, LLC
1.9 Streambed Alteration Agreement with the California Department of Fish and Wildlife for the Clinton Keith Rd. Widening Project (CIP 025-1)
Location: Clinton Keith Rd. (Hidden Springs Rd. to Copper Craft Dr.) Presented By: Jason Farag
, Public Works/ Engineering Department
RECOMMENDATION:
Authorize the City Manager or his designee to execute a Streambed Alteration Agreement with the California Department of Fish and Wildlife for the Clinton Keith Rd. Widening Project, and authorize the City Manager or his designee to approve and execute any revisions to the Agreement that do not increase the City's costs or obligations under the Agreement.
1.10 Clinton Keith Road Slope Easement Vacation (Chiquito Battery Energy Storage Facility)
Location: APN 380-150-019 (vacant land northeast of 22800 Grand Ave, Wildomar, CA 92595)
Presented By: Jason Farag
, Public Works/ Engineering Department
RECOMMENDATION:
Adopt a Resolution entitled:
RESOLUTION NO. 2025-____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR,
CALIFORNIA SUMMARILY VACATING A CITY SLOPING EASEMENT AND
RESERVING AND EXEMPTING CERTAIN EASEMENTS THEREIN FROM SUCH VACATION, PURSUANT TO STREETS AND HIGHWAYS CODE CHARTER 4, ARTICLE 2, SECTION 8330 ET SEQ.
CITY COUNCIL/CEMETERY DISTRICT BOARD - REGULAR MEETING
5 1.11
Background Check Policy for Commissioners and Committee Members
Presented By: Janet Morales
, Administrative Services Department
RECOMMENDATION:
Adopt the Background Check Policy for Commissioners and Committee Members.
1.12 Purchase of Riverpark Mitigation Bank Credits for the Bundy Canyon Rd.
Improvement Project, Segment 2 (CIP 026-2)
Location: Bundy Canyon Rd. (Oak Canyon Dr. to Harvest Way) Presented By: Jason Farag
, Public Works/ Engineering Department
RECOMMENDATION:
Authorize the City Manager to execute a Mitigation Credit Purchase Agreement between the City of Wildomar and EIP III Credit Co., LLC (Riverpark Mitigation Bank Sponsor) for the Bundy Canyon Rd. Improvement Project, Segment 2 (Project)
1.13 Formation and Designation of Tax Zone O of Community Facilities District No. 2025-S (Services) for Camelia
Presented By: Heidi Schrader
, Administrative Services Department
RECOMMENDATION:
That the City Council adopt the following Resolution:
RESOLUTION NO. 2025 -____
RESOLUTION OF CITY COUNCIL OF THE CITY OF WILDOMAR DECLARING ITS INTENTION TO ESTABLISH COMMUNITY FACILITIES DISTRICT NO. 2025-
S (SERVICES) OF THE CITY OF WILDOMAR, TO AUTHORIZE THE LEVY OF A
SPECIAL TAX ON PROPERTY WITHIN THE DISTRICT TO PAY THE COSTS OF
PROVIDING MAINTENANCE AND PUBLIC SAFETY SERVICES
1.14 Notice of Completion - Marna O'Brien Rubberized Play Surface Project (CIP 102)
Presented By: Jason Farag
, Public Works/ Engineering Department
RECOMMENDATION:
Adopt a Resolution entitled:
RESOULTION NO. 2025 - _____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR,
CALIFORNIA ACCEPTING THE MARNA O'BRIEN RUBBERIZED PLAY
SURFACE PROJECT (CIP 102) AS COMPLETE AND AUTHORIZING STAFF TO
PREPARE AND FILE THE NOTICE OF COMPLETION WITH THE RIVERSIDE
COUNTY RECORDER
1.15 Construction Contract Award - Bundy Canyon Road/Harvest Way Traffic Signal Project (CIP 088) and Signalized Intersection Improvements Project (CIP 089)
CITY COUNCIL/CEMETERY DISTRICT BOARD - REGULAR MEETING
6 Location: Grand Avenue and Corydon Road, Bundy Canyon Road and Orange Street, Bundy Canyon Road and Harvest Way
Presented By: Jason Farag
, Public Works/ Engineering Department
RECOMMENDATION:
1. Authorize the City Manager to execute a construction contract with PTM General Engineering Services, Inc. in the amount of $927,027 for the Bundy Canyon Road/Harvest Way Traffic Signal Project (CIP 088) and Signalized Intersection Improvements Project (CIP 089) ("Projects") and waive any informality or irregularity in the bid.
2. Authorize the Public Works Director/City Engineer to approve change orders not to exceed 10% of the construction contract amount, in the amount of $92,703 (contingency).
3. Authorize the Public Works Director/City Engineer to execute a work order with Geocon West, Inc. in the amount of $3,000 for material testing services for CIP 088.
4. Authorize the Public Works Director/City Engineer to execute a work order with TKE Engineering, Inc. in the amount of $91,161 for Construction Management services for the Projects.
5. Approve a supplemental appropriation for Fund 201 (Measure A) to increase $45,000 in revenue and expenditures for CIP 088.
6. Approve a deappropriation of Fund 510 (Bond Proceeds) to decrease $500,000 from CIP 088.
7. Approve a supplemental appropriation for Fund 506 (HSIP) to increase $142,400 in revenue and expenditures for CIP 089.
8. Approve a deappropriation of Fund 201 (Measure A) to decrease $117,400 from CIP 089.
9. Make a finding that the Projects, CIP 088 and CIP 089, are exempt from the Multiple Species Habitat Conservation Plan (MSHCP) fees.
10. Approve the plans and designs of both the Bundy Canyon Road & Harvest Way Traffic Signal Project (CIP 088) and the Signalized Intersection Improvements Project (CIP 089).
11. Adopt a Resolution entitled:
RESOLUTION 2025 - _____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR,
CALIFORNIA APPROVING PROJECT PLANS, SPECIFICATIONS, CONTRACT
DOCUMENTS, AND AWARDING A CONSTRUCTION CONTRACT FOR THE
BUNDY CANYON ROAD/HARVEST WAY TRAFFIC SIGNAL PROJECT (CIP 088) AND SIGNALIZED INTERSECTION IMPROVEMENTS PROJECT (CIP 089)
CITY COUNCIL/CEMETERY DISTRICT BOARD - REGULAR MEETING
7 (“PROJECTS”) AND AUTHORIZING THE CITY MANAGER TO EXECUTE A
CONSTRUCTION CONTRACT WITH PTM GENERAL ENGINEERING
SERVICES, INC.
1.16 Resolution of Issuance CFD 2025-1 (Camelia)
RECOMMENDATION:
1. Adopt a Resolution entitled:
RESOLUTION NO. 2025-___
RESOLUTION OF INTENTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR TO ESTABLISH COMMUNITY FACILITIES DISTRICT 2025-1 (CAMELIA) OF THE CITY OF WILDOMAR, TO AUTHORIZE THE LEVY OF A
SPECIAL TAX TO PAY THE COSTS OF ACQUIRING OR CONSTRUCTING
CERTAIN FACILITIES AND TO PAY DEBT SERVICE ON BONDED
INDEBTEDNESS
2. Adopt a Resolution entitled:
RESOLUTION NO. 2025-___
RESOLUTION OF INTENTION OF THE CITY COUNCIL OF THE CITY OF
WILDOMAR TO INCUR BONDED INDEBTEDNESS IN AN AMOUNT NOT TO EXCEED $10,000,000 WITHIN PROPOSED COMMUNITY FACILITIES DISTRICT NO. 2025-1 (CAMELIA) OF THE CITY OF WILDOMAR
CITY COUNCIL/CEMETERY DISTRICT BOARD - REGULAR MEETING
8 1.17
Budget Adjustment - Palomar St. Widening (Phase 2) and Cemetery Improvements (Phase 1) Projects (CIP 028-2, 067-1)
Location: Palomar St. (Wildomar Trail to Ione Ln.), Gruwell St. (Palomar St. to Orange St.), and the Wildomar Cemetery
Presented By: Jason Farag
, Public Works/ Engineering Department
RECOMMENDATION:
1. Approve supplemental appropriations to add revenues and expenditures towards the Palomar St. Widening (Phase 2) Project (CIP 028-2) as follows:
Measure A (Fund 201)
Increase expenditures by $153,000
TDA Fund (Fund 202)
Increase revenues by $
161,100
Increase expenditures by $
161,100
DIF Roads (Fund 440)
Increase expenditures by $
56,085
Capital Reinvestment (Fund 500)
Increase revenues by $86,750
Increase expenditures by $86,750
TUMF (Fund 503)
Increase revenues by $898,269
Increase expenditures by $898,269
Misc. State Funds (Fund 507)
Increase revenues by $13,500
Increase expenditures by
$13,500
Bond Proceeds (Fund 510 - CFD 2017-2)
Increase revenues by $172,401
Increase expenditures by
$172,401
Bond Proceeds (Fund 510 - General)
Increase revenues by $1,060,476
Increase expenditures by $1,060,476
2. Approve a construction contract contingency increase from 5% to 10% and authorize the Public Works Director/City Engineer to approve change orders not to exceed 10% of the construction contract amount, in the amount of $769,569 (contingency).
2. PUBLIC HEARINGS
CITY COUNCIL/CEMETERY DISTRICT BOARD - REGULAR MEETING
9 2.1
Resolution of Formation CFD 2025-2 (Westpark Promenade)
Presented By: Heidi Schrader
, Administrative Services Department
RECOMMENDATION:
1. Adopt a Resolution entitled:
RESOLUTION NO. 2025-___
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR
ESTABLISHING COMMUNITY FACILITIES DISTRICT NO. 2025-2 (WESTPARK
PROMENADE) OF THE CITY OF WILDOMAR, AUTHORIZING THE LEVY OF A
SPECIAL TAX THEREIN, CALLING AN ELECTION AND APPROVING AND
AUTHORIZING CERTAIN ACTIONS RELATED THERETO
2. Adopt a Resolution entitled:
RESOLUTION NO. 2025-___
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR ACTING AS THE LEGISLATIVE BODY OF COMMUNITY FACILITIES DISTRICT NO. 2025-2 (WESTPARK PROMENADE) OF THE CITY OF WILDOMAR
DETERMINING THE NECESSITY TO INCUR BONDED INDEBTEDNESS IN AN AMOUNT NOT TO EXCEED $17,000,000 WITHIN COMMUNITY FACILITEIS DISTRICT NO. 2025-2 (WESTPARK PROMENADE) OF THE CITY OF
WILDOMAR AND CALLING AN ELECTION THEREIN
3. Adopt a Resolution entitled:
RESOLUTION NO. 2025-___
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR,
CALIFORNIA ACTING IN ITS CAPACITY AS THE LEGISLATIVE BODY OF COMMUNITY FACILITIES DISTRICT NO. 2025-2 (WESTPARK PROMENADE)
OF THE CITY OF WILDOMAR CERTIFYING ELECTION RESULTS
4. Introduce and read by title only:
ORDINANCE NO. 2025-___
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WILDOMAR,
CALIFORNIA ACTING IN ITS CAPACITY AS THE LEGISLATIVE BODY OF COMMUNITY FACILITIES DISTRICT NO. 2025-2 (WESTPARK PROMENADE)
OF THE CITY OF WILDOMAR AUTHORIZING THE LEVY OF SPECIAL TAXES
CITY COUNCIL/CEMETERY DISTRICT BOARD - REGULAR MEETING
10 2.2
Development Code Amendment No. 2025-05A (Sheds & Accessory Dwelling Units) - Introduce Ordinance revising Title 17 (Development Code) of the Wildomar Municipal Code
Location: Citywide
Presented By: Abdu Lachgar
, Planning Department
RECOMMENDATION:
1. Determine that Development Code Amendment (DCA) No. 2025-05A, and associated Ordinance No. [next in order], is exempt under the California Environmental Quality Act (CEQA) and CEQA Guidelines, pursuant to the common sense exemption, Section 15061(b)(3) of the CEQA Guidelines.
2. Introduce Ordinance No. ___ and conduct the first reading by title only for ordinance, based on the necessary finding within, entitled:
ORDINANCE NO. _____
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WILDOMAR, CALIFORNIA, APPROVING DEVELOPMENT CODE AMENDMENT NO. 2025- 05A TO REVISE VARIOUS CHAPTERS WITHIN TITLE 17 (DEVELOPMENT CODE) OF THE WILDOMAR MUNICIPAL CODE, INCLUDING CHAPTER 17.185 (ACCESSORY STRUCTURES) AND CHAPTER 17.195 (ACCESSORY
DWELLING UNITS)
3. Direct the City Clerk to schedule the second reading of Ordinance No. ____ at the next regular City Council meeting or as soon thereafter as feasible.
3. GENERAL BUSINESS
CITY COUNCIL/CEMETERY DISTRICT BOARD - REGULAR MEETING
11 3.1
Introduction, First Reading, and setting of the Public Hearing for the 2025 California Building Standards Code Update
Presented By: Scott Burns
, Building and Safety Department
RECOMMENDATION:
1. Introduce and approve the first reading of an Ordinance entitled :
ORDINANCE NO._____
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WILDOMAR, CALIFORNIA, AMENDING CHAPTERS 15.08, 15.12, 15.16, 15.18, 15.20, 15.22,
15.24, 15.28, 15.32, 15.38 AND 15.52 OF THE WILDOMAR MUNICIPAL CODE TO ADOPT THE 2025 EDITION OF THE CALIFORNIA BUILDING STANDARDS CODE (CALIFORNIA CODE OF REGULATIONS, TITLE 24, PARTS 2 THROUGH 12, INCLUSIVE), WITH SPECIFIED APPENDICES, AND INCLUDING ALL AMENDMENTS THERETO.
2. Introduce and approve the first reading of an Ordinance entitled:
ORDINANCE NO. _____
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WILDOMAR, CALIFORNIA, AMENDING CHAPTERS 8.28 OF THE WILDOMAR MUNICIPAL CODE TO ADOPT THE 2025 CALIFORNIA FIRE CODE AND CREATION OF CHAPTER 8.30 TO ADOPT THE 2025 WILDLAND-URBAN INTERFACE CODE
EDITIONS OF THE CALIFORNIA BUILDING STANDARDS CODE (CALIFORNIA CODE OF REGULATIONS, TITLE 24, PARTS 2 THROUGH 12, INCLUSIVE)
3. Set the public hearing for November 12, 2025, to hear testimony in these matters.
COUNCIL COMMUNICATIONS
1. Riverside Conservation Authority (RCA)
2. Riverside Transit Agency (RTA)
3. Riverside County Transportation Commission (RCTC)
4 League of California Cities
5. Southern California Association of Governments (SCAG)
6. Riverside County Habitat Conservation Agency (RCHCA)
7. Western Riverside Council of Governments (WRCOG)
8. Southwest Community Financing Authority (Animal Shelter)
9. Ad Hoc & Subcommittees
10. Community events
11. Regional events
12. Chamber of Commerce
13. Cemetery District Events
14. Other Events/Meetings
CITY MANAGER/GENERAL MANAGER REPORT
1. Potential Future Agenda Item: Shipping Container Ordinance
FUTURE AGENDA ITEMS
CITY COUNCIL/CEMETERY DISTRICT BOARD - REGULAR MEETING
12 Future Agenda Items
RECOMMENDATION:
Title- Councilmember-Anticipated Date
1. Expand Pavement Management/Road Rehab Program for private/public roads - Marquez - Nov. 2025
2. Street Lighting Options for certain neighborhoods - Marquez - In process
3. Discuss potential Public Safety Subcommittee - DePhillippo - TBD
4. Shed Setback from property line - DePhillippo - Oct. 2025
5. Policy for private maintenance on walls due to graffiti - Morabito - TBD
6. Anti-loitering Options - Morabito - TBD
7. Sober-living home Ordinance - Moore - TBD
ADJOURNMENT
CITY COUNCIL/CEMETERY DISTRICT BOARD - REGULAR MEETING
13 PARTICIPATION
MEETINGS
Regular City Council/Cemetery District Board Meetings are held on the 2nd Wednesday of every month at 6:00 P.M., except for January, where it is held on the 3rd Wednesday of the month, in the City Council Chambers, 23873 Clinton Keith Road Ste. 106 Wildomar, CA 92595.
VIEW THE MEETING
1. In Person
| City Council Chambers 23873 Clinton Keith Road Ste. 106 Wildomar, CA 92595
2. Watch Live
wildomar.gov/129/Agendas-Videos-Watch-Live
or stream on
YouTube.com/@CityofWildomar
3. Cable TV
| Frontier Channel 36 or AT&T Channel 99
PARTICIPATE IN THE MEETING
1. Fill out the speaker card located on the table near the entrance of the chambers.
2. Submit the speaker card to the City Clerk/Cemetery District Board Secretary in the basket located at the front of the chambers.
3. When the City Clerk/ Cemetery District Board Secretary calls your name, please come up to the front podium.
During Public Comment not on the agenda and after each Agenda Item, the Mayor/Chair will announce Public Comment. Public Comments are limited to (3) minutes or such other time as the City Council/Cemetery District Board may provide. Per the Brown Act, City Council/ Cemetery District Board members are not allowed to respond to public comments not on the agenda. If you would like to be contacted, please leave your email or contact number on the public comment card.
ACCOMMODATIONS
In compliance with the Americans with Disabilities Act, if requested, the agenda and backup materials will be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans With Disabilities Act of 1990 (42 U.S.C. Sec. 12132), and the federal rules and regulations adopted in implementation thereof. Any person that requires a disability-related modification or accommodation, including auxiliary aids or services, in order to participate in the public meeting, may request such modification, accommodation, aid or service by contacting the City Clerk/ Cemetery District Board Secretary either in person or by phone at 951-677-7751 x210, no later than 10:00 a.m. on the day preceding the scheduled meeting.
REPORTS
All agenda items and reports are available for review at City Hall, 23873 Clinton Keith Road and on the City’s website at the following address: Wildomar.gov. Any writings or documents provided to a majority of the City Council/ Cemetery District Board regarding any item on this agenda (other than writings legally exempt from public disclosure) will be made available by appointment for public inspection at City Hall during regular business hours.
CITY COUNCIL/CEMETERY DISTRICT BOARD - REGULAR MEETING
14 AFFIDAVIT OF POSTING
I, Janet Morales, Wildomar City Clerk/ Cemetery District Board Secretary, do certify that at least 72 hours prior to the meeting, a true and correct copy of this agenda was posted at Wildomar City Hall, 23873 Clinton Keith Road; U.S. Post Office, 21392 Palomar Street; Wildomar Library, 34303 Mission Trail Blvd; and on the City’s website at Wildomar.gov.
Janet Morales, CMC
City Clerk
Dated: October 9, 2025
CITY COUNCIL/CEMETERY DISTRICT BOARD - REGULAR MEETING
15 CITY OF WILDOMAR
REGULAR MEETING
DEPARTMENT REPORT
Meeting Date: October 13, 2025
SUBJECT:
Community Development Department Update
SUBMITTED BY:
Robert Flores, Interim Community Development Department PREPARED BY:
Robert Flores, Interim Community Development Department
ACTION:
Receive the update.
16 CITY OF WILDOMAR
REGULAR MEETING
CONSENT CALENDAR
Agenda Staff Report # 1.1
Meeting Date: October 13, 2025
SUBJECT:
City Council - August 26, 2025 - Special Meeting
SUBMITTED BY:
Janet Morales, City Clerk
ACTION:
Approve the minutes as presented.
ATTACHMENTS:
1. 08-26-2025 Minutes
17 MINUTES
CITY OF WILDOMAR
CITY COUNCIL - SPECIAL MEETING
TUESDAY, AUGUST 26, 2025
COUNCIL CHAMBERS
23873 CLINTON KEITH ROAD SUITE 106
WILDOMAR, CA, 92595
WORKSHOP: 10:00 AM
CALL TO ORDER - SPECIAL MEETING - WORKSHOP
The Special Meeting was called to order at 10:00 a.m.
ROLL CALL
Members in attendance: Ashlee DePhillippo, Carlos Marquez, and Bridgette Moore
Members absent: Joseph Morabito, and Dustin Nigg
1) WORKSHOP
1.1) Discussion/Workshop featuring Sam Toles (CiviSocial) - The Voice Session which focuses on aligning the overarching voice and branding of City communications.
CiviSocial representative Toles presented the discussion/workshop.
It was the consensus of the City Council to receive the presentation.
ADJOURN THE CITY COUNCIL MEETING
There being no further business, the Special Meeting was adjourned at 11:30 a.m
18 Submitted by:
_____________________________
Janet Morales, CMC
City Clerk
19 CITY OF WILDOMAR
REGULAR MEETING
CONSENT CALENDAR
Agenda Staff Report # 1.2
Meeting Date: October 13, 2025
SUBJECT:
City Council/ Cemetery District Board Minutes - September 10, 2025 - Regular Meeting
SUBMITTED BY:
Janet Morales, City Clerk
ACTION:
Approve the minutes as presented.
ATTACHMENTS:
1. 09-10-2025- Minutes
20 MINUTES
CITY OF WILDOMAR
CITY COUNCIL/CEMETERY DISTRICT
WEDNESDAY, SEPTEMBER 10, 2025
COUNCIL CHAMBERS
23873 CLINTON KEITH ROAD SUITE 106
WILDOMAR, CA, 92595
Closed Session: 4:00 PM | Regular Session 6:00 PM
CALL TO ORDER – CLOSED SESSION
The Regular Closed Session was called to order by Mayor DePhillippo at 4:00 p.m.
ROLL CALL
Members in attendance: Ashlee DePhillippo, Carlos Marquez, Joseph Morabito, and Dustin Nigg
Members absent: Bridgette Moore
PUBLIC COMMENTS
There were no public comments.
CLOSED SESSION
1. The City Council will meet in closed session pursuant to the provisions of Government Code Section 54956.9(d)(2) and (e)(3) to confer with legal counsel with regard to two matters of potential exposure to litigation. The Government Code claims are available for public inspection with this closed session agenda item and with agenda item#1.7.
2. The City Council will meet in closed session pursuant to the provisions of Government Code Section 54956.8 to confer with legal counsel and conference with real property negotiators as follows:
Property: 33767 Raciti Road, Wildomar CA (APN 366-320-050) Agency negotiators: Interim City Manager Chris Mann Negotiating parties: Mark 21 Lamont Smith Under negotiation: Instruction regarding price and terms of payment
3. The City Council will meet in closed session pursuant to the provisions of Government Code section 54957(b) regarding Public Employee Performance Evaluation.
Title: Interim City Manager.
RECONVENE INTO OPEN SESSION
The City Council reconvened into open session at 6:01 p.m. with all members present.
ANNOUNCEMENTS
City Attorney Jex stated that the City Council met in Closed Session. The City Council provided authorization to reject the Angie Garcia claim in item #1.
There were no reportable actions on items # 2 and 3.
ADJOURN CLOSED SESSION
There being no further business, Mayor DePhillippo adjourned the Closed Session at 6:01 p.m.
CALL TO ORDER – JOINT REGULAR SESSION - 6:00 P.M.
The Joint Regular Meeting of the Wildomar City Council and the Wildomar Cemetery District was called to order by Mayor/Chair DePhillippo at 6:01 p.m.
ROLL CALL
Members in attendance: Ashlee DePhillippo, Carlos Marquez, Bridgette Moore, Joseph Morabito, and Dustin Nigg
Members absent: None.
Staff in attendance: Interim City Manager Mann, City Attorney Jex, City Clerk Morales, Administrative Services Director Schrader, Interim Community Development Director Flores, Community Services Director Torres, Public Works Director/City Engineer Farag, Economic Development Director Davidson, Senior Planner Lachgar, Code Enforcement Manager Berroteran, Human Resources Manager Wolf, Assistant to the City Manager Gorham, and Building Official Burns.
FLAG SALUTE
The flag salute was led by Captain Boydd
MOMENT OF SILENCE AND REFLECTION
22 PRESENTATIONS
1. Proclamation - Constitution Week
2. Introductions: Police Captain Boydd
3. Recognition of City Clerk Morales
DEPARTMENT REPORTS
Flock (ALPR) Camera Update
PUBLIC COMMENTS
The following individuals provided public comment on items not on the agenda:
1. Denise Lanier representing Thrifting 4 Gifting.
2. John Hume, resident.
3. Jim McIlrath
4. Bob Hall
APPROVAL OF THE AGENDA AS PRESENTED
Moved by Dustin Nigg; seconded by Carlos Marquez to approve the agenda as presented.
Motion Approved: 5 - 0
Voting For: Ashlee DePhillippo, Carlos Marquez, Bridgette Moore, Joseph Morabito, Dustin Nigg
Voting Against: None
Abstain: None
Absent: None
1) CONSENT CALENDAR
Mayor Pro Tem Marquez and Councilmember Morabito requested to pull agenda item #1.8 for a presentation.
James Prestininzi, representing Harwood Building Supplies, provided public comment in opposition of item #1.6.
Jessica Hume, resident, provided public comment in favor of item #1.7.
John Hume, resident, provided public comment in favor of item #1.7.
Moved by Dustin Nigg; seconded by Bridgette Moore to approve all the Consent Calendar items except for item #1.8.
Motion Approved: 5 - 0
23 Voting For: Ashlee DePhillippo, Carlos Marquez, Bridgette Moore, Joseph Morabito, Dustin Nigg
Voting Against: None
Abstain: None
Absent: None
1.1) City Council/ Cemetery District Board Minutes - August 13, 2025 - Regular Meeting
Approved the minutes as presented.
1.2) August 2025 City Warrant Register
Approved the following:
For Fiscal Years 2024/2025 and 2025/2026:
1. Warrant Register dated 8-7-2025 in the amount of $711,221.40
2. Warrant Register dated 8-14-2025 in the amount of $163,259.88
3. Warrant Register dated 8-21-2025 in the amount of $1,281,493.29
4. Warrant Register dated 8-28-2025 in the amount of $217,327.34
5. Wire Transfer Register dated 7-31-2025 in the amount of $524,814.16
6. Payroll Register dated 8-1-2025 in the amount of $498,240.70
1.3) August 2025 Cemetery Warrant Register
Approved the following:
For Fiscal Years 2024/2025 and 2025/2026:
1. Warrant Register dated 8-7-2025 in the amount of $3,987.22
2. Warrant Register dated 8-14-2025 in the amount of $793.74
3. Warrant Register dated 8-21-2025 in the amount of $200.00
4. Warrant Register dated 8-28-2025 in the amount of $452.18
1.4) July 2025 City Treasury Report
Approved the City Treasury Report for July 2025.
1.5) July 2025 Cemetery Treasury Report
Approved the Cemetery Treasury Report for July 2025.
1.6) Development Code Amendment No. 2025-04 (Gas Stations, Car Washes, and Storage Uses) - Second Reading and Adoption of Ordinance No. 253 revising Title 17 (Development Code) of the Wildomar Municipal Code
1. Determined that Development Code Amendment No. 2025-04, and its adopting Ordinance No. 253, are exempt under the California Environmental Quality Act (CEQA) and CEQA Guidelines, pursuant to the commonsense exemption, Section 15061(b)(3) of the CEQA Guidelines; and
24 2. Conducted a second reading by title only and adopt Ordinance No. 253 amending Title 17 (Development Code) of the Wildomar Municipal Code, as entitled:
ORDINANCE NO. 253
AN ORDINANCE OF THE WILDOMAR CITY COUNCIL AMENDING WILDOMAR MUNICIPAL CODE TITLE 17 (ZONING) TO RESTRICT AND REGULATE CAR WASHES, SERVICES STATIONS, AND STORAGE FACILITIES; ENABLE THE ESTABLISHMENT OF OVERLAY ZONES; AND ESTABLISH THE HISTORIC AND
DOWNTOWN OVERLAY DISTRICT
1.7) Rejection of Blackseries RV, Inc. Government Act Claim
1. Adopted a Resolution entitled:
RESOLUTION NO. 2025 - 44
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR
AUTHORIZING THE INTERIM CITY MANAGER, OR DESIGNEE, TO TAKE ALL NECESSARY ACTIONS TO REJECT THE AUGUST 19, 2025, GOVERNMENT CLAIMS ACT CLAIM FILED BY BLACKSERIES RV, INC.; and
2. Authorized the Interim City Manager, or designee, to take all necessary actions to reject the attached Government Claims Act (Gov.
Code, § 810 et seq.) (the “Act”) claim (the “Claim”) filed by Blackseries RV, Inc. (the “Claimant”) on August 19, 2025.
1.8) Consultation Services for Preparation of a Strategic Plan Administrative Services Director Schrader presented the staff report.
Moved by Dustin Nigg; seconded by Bridgette Moore to Authorize staff to post the Request for Proposal on PlanetBids, for response by, and evaluation of, qualified consultants.
Motion Approved: 5 - 0
Voting For: Ashlee DePhillippo, Carlos Marquez, Bridgette Moore, Joseph Morabito, Dustin Nigg
Voting Against: None
Abstain: None
Absent: None
1.9) Resolutions Authorizing the Citys Participation in Two National Opioid Litigation Settlements: (1) In re: Purdue Pharma L.P., et al., Debtors (Chapter 11), U.S. Bankruptcy Court Southern District of New York, Case No. 19-23649; and (2) In re: National Prescription Opiate Litigation, MDL No. 2804, Case No. 1:17-md-2804 (Multi-District Litigation)
1. Adopted a Resolution entitled:
25 RESOLUTION NO. 2025 - 45
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR APPROVING THE CITY’S PARTICIPATION IN A NATIONAL LITIGATION SETTLEMENT WITH PURDUE PHARMA L.P. AND THE SACKLER FAMILY,
AUTHORIZING THE CITY MANAGER TO TAKE ALL NECESSARY ACTIONS
FOR THE SETTLEMENT, AND DIRECTING PAYMENT OF SETTLEMENT FUNDS TO RIVERSIDE COUNTY; and
2. Adopted a Resolution entitled:
RESOLUTION NO. 2025 - 46
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR APPROVING THE CITY’S PARTICIPATION IN A NATIONAL LITIGATION
SETTLEMENT WITH ALVOGEN, AMNEAL, APOTEX, HIKMA, INDIVIOR,
MYLAN, SYN PHARMA, AND ZYDUS, AUTHORIZING THE CITY MANAGER
TO TAKE ALL NECESSARY ACTIONS FOR THE SETTLEMENT, AND
DIRECTING PAYMENT OF SETTLEMENT FUNDS TO RIVERSIDE COUNTY
1.10)Funding Agreement with the Western Riverside County Conservation Authority (RCA) for Replacement Property for the Bundy Canyon Rd.
Improvement Project, Segment 2 (CIP 026-2)
Authorized the Interim City Manager to execute the Funding Agreement between the City and RCA.
1.11)Acceptance of a Drainage Easement for the Westpark Promenade Development Project (Project 21-0075)
Authorized the Public Works Director/City Engineer to accept a Drainage Easement Deed for the Westpark Promenade Development Project (Project 21-0075).
1.12)Establishment of Community Facilities District No. 2025-2 (Westpark Promenade)
1. Adopted a Resolution entitled:
RESOLUTION NO. 2025 - 47
RESOLUTION OF INTENTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR TO ESTABLISH COMMUNITY FACILITIES DISTRICT NO. 2025-2 (WESTPARK PROMENADE) OF THE CITY OF WILDOMAR, TO AUTHORIZE
THE LEVY OF A SPECIAL TAX TO PAY THE COSTS OF ACQUIRING OR
CONSTRUCTING CERTAIN FACILITIES AND TO PAY DEBT SERVICE ON
BONDED INDEBTEDNESS
2. Adopted a Resolution entitled:
RESOLUTION NO. 2025 - 48
RESOLUTION OF INTENTION OF THE CITY COUNCIL OF THE CITY OF
WILDOMAR TO INCUR BONDED INDEBTEDNESS IN AN AMOUNT NOT TO 26 EXCEED $17,000,000 WITHIN PROPOSED COMMUNITY FACILITIES DISTRICT NO. 2025-2 (WESTPARK PROMENADE) OF THE CITY OF
WILDOMAR
1.13)Sole Source for Master License Agreement with Symbium for software to comply with Senate Bill (SB) 379
Approved the sole source and authorize the Interim City Manager to execute a Master License Agreement with Symbium.
1.14)Chiquito Battery Energy Storage Facility (BESS) Community Benefit Agreement
Authorized the Interim City Manager to execute and enter into a Community Benefit Agreement with Chiquito Grid, LLC.
1.15)Community Development Block Grant (CDBG) 2025/2026 Supplemental Agreement for Mission Trail/Sedco Sidewalk Phase III Project (CIP 044- 3)
1. Adopted a Resolution entitled:
RESOLUTION NO. 2025 - 49
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR,
CALIFORNIA, ACCEPTING COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS FOR FISCAL YEAR 2025/2026 IN THE AMOUNT OF $129,415 FOR THE SEDCO SIDEWALK PROJECT PHASE III (3.WD.23-25, CIP 044-3)
2. Approved a supplemental appropriation adding $129,415 in expenditures and increasing budgeted revenues by $129,415 for funds as identified in the Fiscal Impact and Account Code sections of this staff report, to allocate the necessary additional funds to the Project. 2) PUBLIC HEARINGS
There were no public hearings scheduled.
3) GENERAL BUSINESS
3.1) Ordinance amending Chapter 12.12 of the Wildomar Municipal Code related to City Parks and Open-Space prohibitions.
Community Services Director Torres presented the staff report.
There were no public comments.
Moved by Dustin Nigg; seconded by Carlos Marquez to Introduce and approve the first reading of an Ordinance entitled:
ORDINANCE NO. 254
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WILDOMAR, 27 CALIFORNIA, AMENDING CHAPTER 12.12 (CITY PARKS AND OPEN-SPACE
AREAS) OF THE WILDOMAR MUNICIPAL CODE
Motion Approved: 5 - 0
Voting For: Ashlee DePhillippo, Carlos Marquez, Bridgette Moore, Joseph Morabito, Dustin Nigg
Voting Against: None
Abstain: None
Absent: None
3.2) Health Benefit Allotment Contribution Structure
Human Resources and Risk Manager Wolf presented the staff report.
There were no public comments.
Moved by Dustin Nigg; seconded by Carlos Marquez to
1. Approve a Resolution entitled:
RESOLUTION NO. 2025 - 50
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR, CALIFORNIA, ESTABLISHING THE CITY’S HEALTH BENEFIT ALLOTMENT
CONTRIBUTION STRUCTURE AND UPDATING THE PERSONNEL RULES TO
REFLECT THE OPTION FOR CASH-IN-LIEU
2. Approve a supplemental appropriation totaling $9,593 to cover the cost of additional health coverage for the remainder of the year which will be allocated to the funds as follows: $804.54 in General Fund 100, $4,412.52 in Gas Tax 200, $735.25 in Measure AA 120, $2,781.84 in Measure Z 690, and $858.53 in Cemetery Fund 300.
3. Approve an amendment to the Resolution with the following amended language: 30% cash-in-lieu for employees who waive the full health benefit allotment and to reallocate the surplus of budgeted funds to assist with employees who are signed up for health coverage for employee + 1 and employee + family.
Motion Approved: 5 - 0
Voting For: Ashlee DePhillippo, Carlos Marquez, Bridgette Moore, Joseph Morabito, Dustin Nigg
Voting Against: None
Abstain: None
Absent: None
COUNCIL/BOARD COMMUNICATIONS
The City Council/ Cemetery District Board members spoke regarding various committees, commissions, and boards that they serve on locally and regionally, and community events including:
28 1. Riverside Conservation Authority (RCA)
2. Riverside Transit Agency (RTA)
3. Riverside County Transportation Commission (RCTC)
4 League of California Cities
5. Southern California Association of Governments (SCAG)
6. Riverside County Habitat Conservation Agency (RCHCA)
7. Western Riverside Council of Governments (WRCOG)
8. Southwest Community Financing Authority (Animal Shelter)
9. Ad Hoc & Subcommittees
10. Community events
11. Regional events
12. Chamber of Commerce
13. Cemetery District Events
14. Other Events/Meetings
CITY MANAGER/GENERAL MANAGER REPORT
Interim City Manager Mann presented the report.
FUTURE AGENDA ITEMS
Added:
Anti-loitering Options - Morabito
Sober-living home Ordinance - Moore
ADJOURNMENT
There being no further business, Mayor/Chair DePhillippo made a statement against political violence, then adjourned the City Council/Cemetery District Board Meeting at 7:41 p.m. to an adjourned regular meeting on September 24, 2025, at 4:15 p.m.
Submitted by:
_____________________________
Janet Morales, CMC
City Clerk
29 CITY OF WILDOMAR
REGULAR MEETING
CONSENT CALENDAR
Agenda Staff Report # 1.3
Meeting Date: October 13, 2025
SUBJECT:
September 2025 City Warrant Register
SUBMITTED BY:
Nicholas Neidiffer, Accountant I
PREPARED BY:
Nicholas Neidiffer, Accountant I
ACTION:
Approve the following:
For Fiscal Years 2024/2025 and 2025/2026:
1. Warrant Register dated 9-2-2025 in the amount of $31.50
2. Warrant Register dated 9-4-2025 in the amount of $125,599.40
3. Warrant Register dated 9-9-2025 in the amount of $1,035.30
4. Warrant Register dated 9-11-2025 in the amount of $459,879.86
5. Warrant Register dated 9-18-2025 in the amount of $650,866.81.
6. Warrant Register dated 9-25-2025 in the amount of $2,175,257.65.
7. Wire Transfer Register dated 9-30-2025 in the amount of $56,094.15.
8. Payroll Register dated 10-1-2025 in the amount of $511,785.25.
SUMMARY:
September 2025 City Warrant Register
DISCUSSION:
The City of Wildomar requires that the City Council audit payments of demands and direct the City Manager to issue checks. The Warrant and Payroll Registers are submitted for approval.
FISCAL IMPACT:
These Warrant, Wire Transfer and Payroll Registers will have a budgetary impact in the amount and fiscal year noted in the recommendation section of this report. These costs are included in the Fiscal Years 2024/2025 and 2025/26 Budgets.
ATTACHMENTS:
September 2025 City Warrant Register.pdf
30 Transaction Name Bill Date Payment Date Amount (Credit) Vendor Memo Bill #427575 6/30/2025 9/2/2025 31.50INTERPRETERS UNLIMITED Spanish and Chinese Mandarin Interpreter 5/09/25 WI251260045, WI251290032
Bill #4238736198 7/31/2025 9/4/2025 159.64CINTAS CORPORATION Staff Uniform & Towel Maintenance Bill #1C9R-6G9L-NFJJ 6/30/2025 9/4/2025 223.42AMAZON CAPITAL SERVICES Amazon Supply Purchases: Billing Period 06/01/25-06/30/25 Bill #000696 6/30/2025 9/4/2025 369.74LEER TRUCK ACCESSORY SHOP Maint. Dept. Work Truck - Hitch & Receiver, June 2025 Bill #2025-816 - 2025-858 5/31/2025 9/4/202538,759.00TKE ENGINEERING INC Contractual Services May 2025 Bill #87862357 8/15/2025 9/4/2025 120.00
OCCUPATIONAL HEALTH CENTERS OF, CALIFORNIA,A
MEDICAL CORP Physical Exam w/Rapid eCup Preemployment Screening Mw-Pw Bill #87782791 8/11/2025 9/4/2025 106.00
OCCUPATIONAL HEALTH CENTERS OF, CALIFORNIA,A
MEDICAL CORP Physical Exam w/Rapid eCup Pre Employment Screening Mw-Pw Bill #2020112720 7/31/2025 9/4/2025 10,071.99ABSOLUTE INTERNATIONAL, SECURITY INC Security Service July 2025 Bill #PG000043002 8/27/2025 9/4/2025 9,242.00GENERAL CODE Municode Update Bill #90425 9/4/2025 9/4/2025 100.00FRANCHISE TAX BOARD Withholding Order Bill #8294Add8 9/1/2025 9/4/2025 46.00LIFTOFF, LLC Office 365 Renewals Bill #342019468-00001 8/22/2025 9/4/2025 1,518.63VERIZON WIRELESS Verizon 07/23/25-08/22/25 Bill #342019468-00002 8/22/2025 9/4/2025 40.01VERIZON WIRELESS Verizon 07/23/25-08/22/25 Bill #5288495701 8/25/2025 9/4/2025 1,022.28CINTAS CORPORATION City Hall First Aid & Safety Supply Restocking Bill #43916 8/12/2025 9/4/2025 303.41LOGO JOE'S City Council Apparel Bill #IN00516381 8/27/2025 9/4/2025 195.74BOOT BARN HOLDINGS Maint. Worker Safety Boots - Christy Bowen Bill #INV00516378 8/27/2025 9/4/2025 250.00BOOT BARN HOLDINGS Maint. Worker Safety Boots - Joshua Cortez Bill #INV00516379 8/27/2025 9/4/2025 185.95BOOT BARN HOLDINGS Maint. Worker Safety Boots - Paul Guerrero Bill #INV00516380 8/27/2025 9/4/2025 250.00BOOT BARN HOLDINGS Maint. Worker Safety Boots - Alejandro Cibrian Bill #AR051968 6/30/2025 9/4/2025 10,365.97CITY OF MURRIETA June 2025 Homeless Outreach Services Bill #082725-9129 8/27/2025 9/4/2025 1,419.35EDISON 07/29/25-08/26/25 Elec - 32637 Gruwell (FS61) Bill #082625-5471 8/26/2025 9/4/2025 15.29EDISON 07/28/25-08/25-25 CFD Zone 5 36551 Elizabeth (Irrigation Meter) Bill #082725-6091 8/27/2025 9/4/2025 117.34EDISON 07/29/25-08/26/25 Elec 21347 Como St (Little League) Bill #2025 - 9 9/2/2025 9/4/2025 86.68
Coalition for Controlling Ins. Costs in California Schools Health and Welfare Trust Employee Assistance - Sep 2025
Bill #82725 8/27/2025 9/4/2025 2,280.00HOLLYS DOOR REPAIR (2) Panic Hardware for suite 101 and 111 Bill #13800221 8/25/2025 9/4/2025 1,340.76ELSINORE VALLEY MUNICIPAL, WATER DISTRICT07/15/25-08/15/25 Water Zone 42 Loc 01 M1 Bill #13800472 8/25/2025 9/4/2025 305.34ELSINORE VALLEY MUNICIPAL, WATER DISTRICT07/15/25-08/15/25 Water Zone 42 Loc 03 M3 Bill #13800473 8/25/2025 9/4/2025 238.08ELSINORE VALLEY MUNICIPAL, WATER DISTRICT07/15/25-08/15/25 Water Zone 42 Loc 02 M2 Bill #13807098 8/27/2025 9/4/2025 369.88ELSINORE VALLEY MUNICIPAL, WATER DISTRICT07/19/25-08/19/25 Water Zone 3 Loc 25 M1 Bill #13810120 8/27/2025 9/4/2025 683.81ELSINORE VALLEY MUNICIPAL, WATER DISTRICT07/19/25-08/19/25 Water 24707 Prelipp Rd Bill #13810530 8/27/2025 9/4/2025 424.83ELSINORE VALLEY MUNICIPAL, WATER DISTRICT07/19/25-08/19/25 Water City Hall Bill #2025-582 - 2025-626 4/30/2025 9/4/202544,206.00TKE ENGINEERING INC Development Review - April 2025 Bill #9125 9/1/2025 9/4/2025 50.00INLAND EMPIRE BLUE BELLES Councilmember Moore's ticket to the Inland Empire Blue Event Bill #39980126 8/26/2025 9/4/2025 214.24GREAT AMERICA FINANCIAL SERVIC Canon Color Copier Syst. #019-1780554 Bill #042825-6801 8/27/2025 9/4/2025 15.87EDISON 07/29/25-08/26/25 CFD 2013-1 Zone 10 Bill #309203/3 8/22/2025 9/4/2025 10.31ACE HARDWARE Facilities Supplies-Outlet Bill #158993418 7/13/2025 9/4/2025 468.00EVERON, LLC. Fire Alarm Monitoring 07/13/25-10/12/25 Bill #309202/3 8/22/2025 9/4/2025 23.84ACE HARDWARE Facilities Supplies Bill #81225 8/12/2025 9/9/2025 1,035.30EXPLORER POST 881 Special Event: National Night Out Bike Reimbursement Bill #309192/3 8/19/2025 9/11/2025 64.03ACE HARDWARE Supplies Bill #309198/3 8/21/2025 9/11/2025 22.72ACE HARDWARE Facilities Supplies-LED Flashlight Bill #309200/3 8/21/2025 9/11/2025 7.98ACE HARDWARE Department Supplies - Marna Bill #309194/3 8/20/2025 9/11/2025 6.53ACE HARDWARE Facilities Supplies-Fasteners Bill #309012/3 6/30/2025 9/11/2025 2.48ACE HARDWARE Facilities Supplies Bill #13982 8/29/2025 9/11/2025 310.00RIGHTWAY FS61 Septic Pumping Bill #309222/3 8/29/2025 9/11/2025 36.14ACE HARDWARE Maintenance & Repair for Fire Station-Spray for Repair 31 Bill #17562 9/8/2025 9/11/2025 184.78PRINT POSTAL Business Cards Bill #91125 9/11/2025 9/11/2025 100.00FRANCHISE TAX BOARD Withholding Order Bill #309208/3 8/25/2025 9/11/2025 30.98ACE HARDWARE Facilities Supplies Bill #250919COW2 8/27/2025 9/11/2025 450.00ARTOVATOR Deposit for Mariachi Night 09/19/25 Bill #90425 6/30/2025 9/11/2025 12,192.77WASTE MANAGEMENT Delinquent Trash Charges Rcvd FY2024-25 from County Bill #25-1389 9/3/2025 9/11/2025 480.00GATES SOUND Service call for the Sound System Bill #272917 9/2/2025 9/11/2025 1,903.66INNOVATIVE DOCUMENT SOLUTIONS 8/01/25-8/31/25 Contract Copier Services Maintenance/Repairs, Ink/Toner (7 copiers)
Bill #79701 8/19/2025 9/11/2025 144.00AMERICAN FORENSIC NURSES Blood Draw (2) Bill #79711 8/19/2025 9/11/2025 144.00AMERICAN FORENSIC NURSES Blood Draw (2) Bill #3009 8/8/2025 9/11/2025 1,200.00FORENSIC NURSES OF SOCAL, INC. Police Dept -Sexual Assault Exam - SART 8/7/25 Case WI252170010 Bill #3011 8/11/2025 9/11/2025 1,200.00FORENSIC NURSES OF SOCAL, INC. Police Dept -Sexual Assault Exam - SART 8/10/25 Case WI252220004 Bill #3007 8/5/2025 9/11/2025 800.00FORENSIC NURSES OF SOCAL, INC.
Dry Run Exam, Nurse dispatched by law enforcement with incomplete exam, case # WI25210001, 8/4/25
Bill #840833 6/30/2025 9/11/2025 70.00DEPARTMENT OF JUSTICE March 2025 Blood Alcohol Analysis (1) Bill #840785 8/20/2025 9/11/2025 210.00DEPARTMENT OF JUSTICE July 2025 Blood Alcohol Analysis (6) Bill #6039481/1 8/13/2025 9/11/2025 6,206.84BMW MOTORCYCLES OF RIVERSIDE BMW Motorcycle Maintenance - Sheriff Bill #72125A 7/25/2025 9/11/2025 393.60SUNRUN INSTALLATIONS SERVICES, INC. Partial Refund for Permit BEL-24-4167 Bill #72125B 7/21/2025 9/11/2025 404.40SUNRUN INSTALLATIONS SERVICES, INC. Partial Refund of Permit BEL-24-4154 Bill #72125C 7/21/2025 9/11/2025 393.60SUNRUN INSTALLATIONS SERVICES, INC. Partial Refund of Permit BEL-24-4309 Bill #SEP 2025 9/1/2025 9/11/2025 8,263.50ANIMAL FRIENDS OF THE VALLEY,, INC. Animal Control Service September 2025 Bill #40073060 9/8/2025 9/11/2025 402.61GREAT AMERICA FINANCIAL SERVIC Canon Color Copier Syst. #020-1472515 Bill #12925 3/31/2025 9/11/2025 107,025.00RIVERSIDE COUNTY EXECUTIVE, OFFICE Animal Shelter/Operations 3rd Quarter, January - March 2025 Bill #82825 8/28/2025 9/11/2025 132,987.00RIVERSIDE COUNTY EXECUTIVE, OFFICE Animal Shelter/Operations 2nd Quarter, October - December 2025 Bill #082825-2458 8/28/2025 9/11/2025 434.42EDISON Electricity Charges from 07/11/25-08/27/25 Bill #090225-4610 9/2/2025 9/11/2025 136.69EDISON 08/01/25-08/31/25 Electric CFD 2013-001 Zone 3 Bill #090225-0962 9/2/2025 9/11/2025 261.75EDISON 08/01/25-08/31/25 Electric CFD 2013-001 Zone 2 Bill #090225-1757 9/2/2025 9/11/2025 211.26EDISON 08/01/25-08/31/25 Electric CFD 2013-001 Zone 3 Bill #090225-7504 9/2/2025 9/11/2025 35.74EDISON 08/01/25-08/31/25 CFD 2013-1 Orange/Corazza Bill #090225-4845 9/2/2025 9/11/2025 68.34EDISON 08/01/25-08/31/25 CFD Zone 2 Bill #090225-4487 9/2/2025 9/11/2025 56.56EDISON 08/01/25-08/31/25 20505 Palomar St (Marna) Bill #090225-9127 9/2/2025 9/11/2025 258.63EDISON 08/01/25-08/31/25 Electric CFD 2013-001 Zone 5 Bill #090225-7694 9/2/2025 9/11/2025 232.44EDISON 08/01/25-08/31/25 CFD Zone 3 Bill #090225-4293 9/2/2025 9/11/2025 6,300.40EDISON 08/01/25-08/31/25 CSA 103 Sales Acquisition Bill #090225-8975 9/2/2025 9/11/2025 136.68EDISON 08/01/25-08/31/25 CFD Zone 3 Bill #80725 8/7/2025 9/11/2025 625.00ERIC BURNS Payment for Claim #2025-004 Bill #13803131 8/26/2025 9/11/2025 200.56ELSINORE VALLEY MUNICIPAL, WATER DISTRICT07/17/25-08/17/25 Water Zone 3 Loc 23 M1 Bill #71224 6/30/2025 9/11/2025 141,108.00RIVERSIDE COUNTY EXECUTIVE, OFFICE Animal Shelter Debt Service Payment for FY24/25 Bill #13803338 8/26/2025 9/11/2025 101.50ELSINORE VALLEY MUNICIPAL, WATER DISTRICT07/17/25-08/17/25 Water Zone 30 Loc 2 Bill #13803378 8/26/2025 9/11/2025 111.31ELSINORE VALLEY MUNICIPAL, WATER DISTRICT07/17/25-08/17/25 Water Zone 3 Loc 49 M1 Bill #13803634 8/26/2025 9/11/2025 174.76ELSINORE VALLEY MUNICIPAL, WATER DISTRICT07/17/25-08/17/25 Water Zone 51 Loc 01 Bill #13803800 8/26/2025 9/11/2025 671.86ELSINORE VALLEY MUNICIPAL, WATER DISTRICT07/17/25-08/17/25 Water 21400 Palomar St Little League Bill #13803841 8/26/2025 9/11/2025 1,689.79ELSINORE VALLEY MUNICIPAL, WATER DISTRICT07/17/25-08/17/25 Water Water Windsong Park Bill #13804350 8/26/2025 9/11/2025 826.06ELSINORE VALLEY MUNICIPAL, WATER DISTRICT07/17/25-08/17/25 Water Water Zone 3 Loc 29 M1 Bill #13804428 8/26/2025 9/11/2025 278.74ELSINORE VALLEY MUNICIPAL, WATER DISTRICT07/17/25-08/17/25 Water Water Zone 3 Loc 29 M2 Bill #13804431 8/26/2025 9/11/2025 326.07ELSINORE VALLEY MUNICIPAL, WATER DISTRICT07/17/25-08/17/25 Water Water Zone 30 Loc 1 Bill #13804530 8/26/2025 9/11/2025 420.55ELSINORE VALLEY MUNICIPAL, WATER DISTRICT07/17/25-08/17/25 Water Water Zone 42 & 47 M1 Bill #13804924 8/26/2025 9/11/2025 188.34ELSINORE VALLEY MUNICIPAL, WATER DISTRICT07/17/25-08/17/25 Water 22450 1/2 Cervera Rd Bill #13805166 8/26/2025 9/11/2025 157.17ELSINORE VALLEY MUNICIPAL, WATER DISTRICT07/17/25-08/17/25 Water 22450 Cervera Rd 32 Bill #13806257 8/26/2025 9/11/2025 414.40ELSINORE VALLEY MUNICIPAL, WATER DISTRICT07/17/25-08/17/25 Water Zone 62 - 22933 Delca Bill #13806343 8/26/2025 9/11/2025 117.02ELSINORE VALLEY MUNICIPAL, WATER DISTRICT07/17/25-08/17/25 Water Zone 67 - Arnnett & Catt Rd Bill #13806752 8/26/2025 9/11/2025 217.11ELSINORE VALLEY MUNICIPAL, WATER DISTRICT07/17/25-08/17/25 CFD 2022-1 NE Wildomar Trail/Margaret Ln Bill #090525-1202 8/31/2025 9/11/2025 25.14EDISON 08/01/25-08/31/25 Hidden Springs/Clinton Keith Bill #090525-0828 8/31/2025 9/11/2025 177.61EDISON 08/01/25-08/31/25 Electric Wildomar City Lamps Bill #WILD-02.0 - 11 8/31/2025 9/11/2025 292.50PLACEWORKS August 2025 Contractual Svc - GP Update/EIR Bill #WILD-01.0 - 11 8/31/2025 9/11/2025 2,387.50PLACEWORKS August 2025 Contractual Svc - Project Related Bill #WILD-01-12 - 11 8/31/2025 9/11/2025 20,325.50PLACEWORKS August 2025 Contractual Svc - The Bluffs at Hidden Springs Specific Plan and EIR
Bill #10826988068 7/24/2025 9/11/2025 1,854.92DELL MARKETING L.P. Laptop for Celina Robles Bill #10825506250 7/16/2025 9/11/2025 180.08DELL MARKETING L.P. 2nd Monitor for Abdu Bill #10826374491 7/21/2025 9/11/2025 3,072.61DELL MARKETING L.P. Laptops for Clerks Bill #90525 9/5/2025 9/11/2025 52.22KRAMER MATT Mileage Reimbursement: 08/23/25-9/05/25 Bill #91025 9/10/2025 9/11/2025 114.01KRAMER MATT 2025 APA Membership (Planning Dept) Bill #2025-805REV 5/31/2025 9/18/2025 3,370.50TKE ENGINEERING INC Traffic Engineering - May 2025 Bill #309145/3 7/31/2025 9/18/2025 490.47ACE HARDWARE Road Maintenance Equipment - Chainsaw Bill #309189/3 8/18/2025 9/18/2025 4.74ACE HARDWARE Road Maintenance Program Equipment - Steel Nails Bill #309196/3 8/20/2025 9/18/2025 6.70ACE HARDWARE Road Maintenance Program Equipment - O Ring Bill #309209/3 8/25/2025 9/18/2025 36.95ACE HARDWARE Road Maintenance Program Equipment - Garden Sprayer Bill #309210/3 8/25/2025 9/18/2025 167.31ACE HARDWARE
Road Maintenance Program Equipment - Gloves, Digital Measuring Tape
Bill #SL251314 6/30/2025 9/18/2025 5,647.66DEPARTMENT OF TRANSPORTATION TS Maintenance April 2025 - June 2025 Bill #34095 7/31/2025 9/18/2025 93.75ARCHITERRA DESIGN GROUP Plan Check Review - July 2025 Bill #96758 7/17/2025 9/18/2025 625.31ALLIED TRAFFIC & EQUIPMENT, RENTALS INC PW Road Maint. - Traffic & Street Signs Materials (Concrete, Barricade, Sign), July 2025
Bill #96840 7/30/2025 9/18/2025 415.97ALLIED TRAFFIC & EQUIPMENT, RENTALS INC PW Road Maint. - Traffic & Street Signs Materials (Signs, supplies), July, 2025
Bill #97036 8/18/2025 9/18/2025 762.34ALLIED TRAFFIC & EQUIPMENT, RENTALS INC PW Road Maint. - Traffic & Street Signs Materials (Signs, supplies), August, 2025
Bill #TL0000017823 4/30/2025 9/18/2025 797.81COUNTY OF RIVERSIDE, TLMA TMLA-SLF - Apr, 2025 Bill #309218/3 8/28/2025 9/18/2025 55.94ACE HARDWARE Facilities Supplies - Square, Extra Keys Bill #9335984782 8/31/2025 9/18/2025 150.07CINTAS CORPORATION SD Eyewash Service Agreement Bill #44507 7/21/2025 9/18/2025 3,560.00G.M. SAGER CONSTRUCTION CO., INC. PW Road Maint. - Pavement & Shoulder Maint.
Bill #4241688089 8/28/2025 9/18/2025 246.96CINTAS CORPORATION Staff Uniform & Towel Maintenance Bill #300656 9/8/2025 9/18/2025 900.00LCW LIEBERT CASSIDY WHITMORE Liebert Library Annual Subscription July 1,2025 - June 30, 2026 Bill #90325 9/3/2025 9/18/2025 5,000.00LEONARDO BELTRAN CIP 026-2 Bundy Canyon-Temporary Construction Easement Bill #90325 9/3/2025 9/18/2025 1,605.39CHARTER COMMUNICATIONS HOLDINGS, LLCCharter Spectrum R-20 Relocation of Coax and Fiber Bill #090225-7481 9/2/2025 9/18/2025 522.78EDISON 07/15/25-08/31/25 Electricity for CSA Districts Bill #9925 9/9/2025 9/18/2025 58.10LUNA, CAMERON Mileage Reimbursement: 08/25/25-09/04/25 Bill #INV-2660 7/21/2025 9/18/2025 439,736.00CALIFORNIA INTERGOVERNMENTAL, RISK AUTHORITY Work Comp, Gen Liability & Employment Pract Liability FY25/26 Bill #34218-34237 8/31/2025 9/18/2025 6,051.40ARCHITERRA DESIGN GROUP August 2025 Plan Check Services Bill #2025-08-13 8/13/2025 9/18/2025 134.06SERIOUSLY STICKERS 200- 3x3 - Wildomar Logos Bill #8330Add9 9/13/2025 9/18/2025 46.00LIFTOFF, LLC Office 365 (2) additional Microsoft Licenses Bill #254919501090125 9/1/2025 9/18/2025 755.33CHARTER COMMUNICATIONS Spectrum Backup Internet Bill #91125 9/11/2025 9/18/2025 77.54SOCALGAS 08/08/25-09/09/25 Gas - Fire Dept 32637 Gruwell Bill #90725 9/7/2025 9/18/2025 502.25PITNEY BOWES Postage Meter Refill 09/07/25 Bill #91125 9/11/2025 9/18/2025 183.28MATTHEW OLSEN Meal Reimbursement for SET Officer Training Bill #82725 8/27/2025 9/18/2025 750.00DISCOUNT HAULING AND CLEANUP, SERVICESService Call for Code Enforcement on Property Bill #17582 9/2/2025 9/18/2025 988.54PRINT POSTAL Code Enforcement Forms Bill #SCAG FY26 0187 7/1/2025 9/18/2025 5,423.00SOUTHERN CALIFORNIA, ASSOC. OF GOVT. Membership Dues Assessment for Fiscal Year 2025-26 33 Bill #FY25/26-018 9/15/2025 9/18/2025 500.00CITY OF CANYON LAKE City of Wildomar - 2025 Battle of the Cities Golf Tournament Team Registration
Bill #441587 8/28/2025 9/18/2025 375.00AT&T LEA Tracking Numbers Bill #1038 9/8/2025 9/18/2025 25,000.00DISRUPTER MEDIA CONSULTANTS Social Media Training Bill #4267 8/31/2025 9/18/2025 3,200.00INFINITY TECHNOLOGIES GIS Services FY25/26 Bill #4337A 9/11/2025 9/18/2025 11,300.00INFINITY TECHNOLOGIES August 2025 Monthly IT Services Bill #4337B 8/13/2025 9/18/2025 198.00INFINITY TECHNOLOGIES August 2025 Datto Office 365 Backup Service Bill #4337C 9/15/2025 9/18/2025 912.00INFINITY TECHNOLOGIES August 2025 Proofpoint Essentials Advance Bill #182941 7/31/2025 9/18/2025 400.25DATA TICKET, INC. July 2025 Daily Citation Processing Bill #182290 7/31/2025 9/18/2025 375.00DATA TICKET, INC. July 2025 Online Access to Citation Processing Center Bill #82625 8/26/2025 9/18/2025 435.55TIMELESS CONSTRUCTION GROUP INC. Partial Refund for Cancelled Permit BAR-25-0204 Bill #91625 9/16/2025 9/18/2025 5,496.00BUNDY CANYON SUPER STORAGE Annual Payment for Storage Units C15 & A7 Bill #INV0000235997 9/15/2025 9/18/2025 4,233.00ARMADA ADMINISTRATORS October 2025 ArmadaCare Premium Bill #15650 7/11/2025 9/18/2025 6,096.25INTELLI-TECH Fortinet Switch 48 Port Bill #188866201090725 9/7/2025 9/18/2025 5.30CHARTER COMMUNICATIONS Cable through 10/07/25 - FS61 Bill #201351 9/11/2025 9/18/2025 384.99PORTER RENTS, LLC Equipment Rentals Bill #89683 9/11/2025 9/18/2025 290.00RIVERSIDE TRANSIT AGENCY Code Enforcement Bus Passes for Homeless Outreach Bill #40073061 9/8/2025 9/18/2025 244.94GREAT AMERICA FINANCIAL SERVIC Canon Color Copier Syst. #016-1585799 Bill #091125-2529 9/11/2025 9/18/2025 224.43EDISON 08/12/25-09/10/25 22378 Bundy Canyon Rd Bill #201350 9/11/2025 9/18/2025 462.60PORTER RENTS, LLC Equipment Rentals Bill #201362 9/11/2025 9/18/2025 403.20PORTER RENTS, LLC Equipment Rentals Bill #0011749076 8/31/2025 9/18/2025 392.65SOUTHERN CALIFORNIA NEWS, GROUP Public Notice - DCA 2025-04 - Service Station Bill #0011749077 8/3/2025 9/18/2025 367.71SOUTHERN CALIFORNIA NEWS, GROUP Public Notice - GPA 2025-01 Safety Element Update Bill #011750731 8/14/2025 9/18/2025 433.51SOUTHERN CALIFORNIA NEWS, GROUP Public Notice - DCA 2025-05 Bill #0011752114 8/23/2025 9/18/2025 560.63SOUTHERN CALIFORNIA NEWS, GROUP Public Notice - CIP 088/089 Request for Bids Bill #0011751958 8/25/2025 9/18/2025 2,637.39SOUTHERN CALIFORNIA NEWS, GROUP Public Notice - Ordinance 252 - Cannabis Bill #845145 9/5/2025 9/18/2025 49.00DEPARTMENT OF JUSTICE August 2025 Fingerprint Apps (1) Bill #300927 9/11/2025 9/18/2025 64.21AFLAC, REMITTANCE PROCESSING, CENTER September 2025 Suplemental Insurance Bill #91525 9/15/2025 9/18/2025 1,100.00PARTY MEXICAN STYLE Special Event: Mariachi Night live Music Bill #002756 9/12/2025 9/18/2025 931.50BEST MECHANICAL BULL Special Event: Mariachi Night Mechanical Bull Bill #JJ2138 7/22/2025 9/18/2025 2,130.00JOLLY JUMPS National Night Out - Inflatables Bill #091225-3487 9/12/2025 9/18/2025 543.55EDISON 08/13/25-09/11/25 23873 Clinton Keith Rd Suite 103 Bill #091225-8408 9/12/2025 9/18/2025 16.13EDISON 08/13/25-09/11/25 35711 Capistrano St Bill #091225-3123 9/12/2025 9/18/2025 210.66EDISON 08/13/25-09/11/25 23873 Clinton Keith Rd Suite 109 Bill #091225-7255 9/12/2025 9/18/2025 442.92EDISON 08/13/25-09/11/25 23873 Clinton Keith Rd Suite 110 Bill #091225-2838 9/12/2025 9/18/2025 1,707.45EDISON 08/13/25-09/11/25 Electric City Hall Bill #091225-5636 9/12/2025 9/18/2025 211.30EDISON 08/13/25-09/11/25 Electric Suite 101 Bill #1771 9/3/2025 9/18/2025 550.00HONOR PLUMBING CO Service - Maintenance/Repair Bill #001079 8/31/2025 9/18/2025 1,025.00GOPHER SQUAD August 2025 Pest Control Services Bill #9925 9/9/2025 9/18/2025 2,250.00GUARDIAN PLUMBERS Service - Maintenance/Repair Bill #435875 9/15/2025 9/18/2025 803.50RIGHTWAY SITE SERVICES, INC. 09/11/25-10/08/25 Porta /Washstn- Windsong 2 scheduled Services Bill #172819519-0001 8/15/2025 9/18/2025 798.82SUNBELT RENTALS, INC. Equipment Rental - Skid Steer Bill #4237998570 7/24/2025 9/18/2025 159.64CINTAS CORPORATION Staff Uniform & Towel Maintenance Bill #91025 9/10/2025 9/18/2025 75,032.50RIVERSIDE COUNTY EXECUTIVE, OFFICE FY 25/26 Shelter Debt Service Payment Bill #91725 9/17/2025 9/18/2025 1,256.08WESTERN RIVERSIDE COUNTY, RCA July 2025 MSHCP Fees Bill #25-636 7/22/2025 9/18/2025 7,500.00CT CONCRETE CUTTING, INC. 34856 The Farm Rd Guard Rail Removal and Replacement Bill #925 7/25/2025 9/18/2025 9,990.00INTERSTATE STRIPING, INC. Legend and Stop Bar painting-Various Locations Bill #96752 7/17/2025 9/25/2025 697.63ALLIED TRAFFIC & EQUIPMENT, RENTALS INC PW Road Maint. - Traffic & Street Signs Materials (Signs), July, 2025 Bill #46655 9/2/2025 9/25/2025 9,600.00MURRIETA CHAMBER OF COMMERCE Strategic Partnership 2025-2026 Bill #83125 8/31/2025 9/25/2025 3,106.20HDL SOFTWARE LLC. August 2025 HdL Fees 34 Bill #RS7111661 8/31/2025 9/25/2025 58.95CORODATA RECORDS, INC. Standard Record Storage Carton 8/01/25-8/31/25 Bill #RS7080241 6/30/2025 9/25/2025 58.95CORODATA RECORDS, INC. Standard Record Storage Carton 3/01/25-3/31/25 Bill #RS7061367 12/31/2024 9/25/2025 58.95CORODATA RECORDS, INC. Standard Record Storage Carton 12/01/24-12/31/24 Bill #RS7026090 8/31/2024 9/25/2025 53.95CORODATA RECORDS, INC. Standard Record Storage Carton 8/01/24-8/31/24 Bill #4240176129 8/14/2025 9/25/2025 214.12CINTAS CORPORATION Staff Uniform & Towel Maintenance Bill #201501 9/17/2025 9/25/2025 820.02PORTER RENTS, LLC Equipment Rentals Bill #201545 9/18/2025 9/25/2025 149.46PORTER RENTS, LLC Equipment Rentals Bill #RINV29991 9/16/2025 9/25/2025 2,109.69SITE SERVICES OF AMERICA Event restrooms, Fencing, Delivery & Removal Bill #INUS044607 8/14/2025 9/25/2025 24,000.00PLACER LABS, INC. Location Based Services & Analytics 08/15/25-08/14/26 Bill #082317220X250913 9/13/2025 9/25/2025 173.99DIRECT TV 09/12/25-10/11/25 Cable Services - City Hall Bill #8011799714 8/25/2025 9/25/2025 360.31STERICYCLE, INC Contractual Shredding Svc Bill #5276472103 6/30/2025 9/25/2025 1,392.14CINTAS CORPORATION City Hall First Aid & Safety Supplies Bill #5283630901 7/30/2025 9/25/2025 1,394.97CINTAS CORPORATION City Hall First Aid & Safety Supplies Bill #7144 9/9/2025 9/25/2025 7,220.00INLAND EMPIRE A/V RENTALS Stage, Sound & Lighting - Mariachi Night 2025 Bill #091925 9/19/2025 9/25/2025 605,318.40VAN ENGINEERING CIP028-2 Palomar Widening & CIP067-1 Cemetery Frontage
Construction Progress Payment #7
Bill #W10822140101 9/19/2025 9/25/2025 20,885.72ZONES IT SOLUTIONS INC. Microsoft Office 365 Renewals Bill #GC00131871 9/17/2025 9/25/2025 2,045.00GENERAL CODE Ecode360 Annual Maintenance Through 8/31/2026 Bill #102143392 9/22/2025 9/25/2025 964.74ORACLE AMERICA, INC. Oracle Services 08/18/25-09/16/25 Bill #96959 8/6/2025 9/25/2025 403.60ALLIED TRAFFIC & EQUIPMENT, RENTALS INCEquipment for City Event, August 2025 Bill #TMDL-26-12 9/1/2025 9/25/2025 30,386.00
LAKE ELSINORE AND SAN JACINTO, WATERSHEDS
AUTHORITY LE & CL TMDL Task Force Contribution for FY2025-26 Bill #13853496 9/17/2025 9/25/2025 535.69ELSINORE VALLEY MUNICIPAL, WATER DISTRICT08/11/25-09/10/25 Water CFD 2013-1, Zone 2 Bill #13847265 9/16/2025 9/25/2025 131.84ELSINORE VALLEY MUNICIPAL, WATER DISTRICT08/10/25-09/08/25 Water Zone 3 Loc 7 M1 Bill #13847278 9/16/2025 9/25/2025 211.88ELSINORE VALLEY MUNICIPAL, WATER DISTRICT08/10/25-09/08/25 Water Heritage Pk (Autumn Oak) Bill #13850548 9/17/2025 9/25/2025 957.66ELSINORE VALLEY MUNICIPAL, WATER DISTRICT08/11/25-09/10/25 Water Zone 3 Loc 25 M1 Bill #13850549 9/17/2025 9/25/2025 1,396.52ELSINORE VALLEY MUNICIPAL, WATER DISTRICT08/11/25-09/10/25 Water Zone 3 Loc 25 M2 Bill #13852321 9/17/2025 9/25/2025 139.17ELSINORE VALLEY MUNICIPAL, WATER DISTRICT08/11/25-09/10/25 Water Zone 3 Loc 24 M1 Bill #13853654 9/17/2025 9/25/2025 232.31ELSINORE VALLEY MUNICIPAL, WATER DISTRICT08/11/25-09/10/25 Water Malaga Gateway Pk Bill #091725-7633 9/17/2025 9/25/2025 88.73EDISON 08/18/25-09/16/25 32975 Willow Bay Rd TC1 Bill #091725-5249 9/17/2025 9/25/2025 35.04EDISON 08/18/25-09/16/25 32975 Willow Bay Rd Bill #091725-0022 9/17/2025 9/25/2025 120.18EDISON 08/18/25-09/16/25 22628 Wildomar Trail Bill #091725-3767 9/17/2025 9/25/2025 13.96EDISON 08/18/25-09/16/25 31160 Clinton Keith Rd LS3 Bill #091525-3047 9/15/2025 9/25/2025 88.30EDISON 08/14/25-09/14/25 34311 Mission Trail TC1 Bill #091525-3243 9/15/2025 9/25/2025 36.49EDISON 08/14/25-09/14/25 31818 Central St LS3 Bill #091525-5361 9/15/2025 9/25/2025 84.81EDISON 08/14/25-09/14/25 31818 Central TC1 Bill #091525-7372 9/15/2025 9/25/2025 77.37EDISON 08/14/25-09/14/25 24211 Clinton Keith Rd TC1 Bill #091525-8688 9/15/2025 9/25/2025 81.78EDISON 08/14/25-09/14/25 21458 Grand Ave TC1 Bill #091525-3950 9/15/2025 9/25/2025 32.92EDISON 08/14/25-09/14/25 34311 Mission Trail LS3 Bill #091525-4237 9/15/2025 9/25/2025 484.29EDISON 08/14/25-09/14/25 Electricity Suite 111 Bill #40149807 9/17/2025 9/25/2025 233.40GREAT AMERICA FINANCIAL SERVIC Canon Color Copier Syst. #018-1765784 Bill #25-1387 8/29/2025 9/25/2025 480.00GATES SOUND Troubleshooting and Repair for Livestream video Issue Bill #235732 6/30/2025 9/25/2025 951,983.13COUNTY OF RIVERSIDE, FIRE DEPARTMENT Fire Protection Services 04/01/25-6/30/2025 Bill #SH0000048900 7/23/2025 9/25/2025 438,960.86RIVERSIDE COUNTY, SHERIFF'S DEPARTMENTContract Law Enforcement BP#1 7/1/2025 through 07/23/25 Bill #1779 9/19/2025 9/25/2025 3,361.39PARENTO AGENCY LLC BEN Parento Coverage Nov 2025 - Jan 2026 Bill #092425 9/24/2025 9/25/2025 252.00EMILY WOLF Travel Per Diem Bill #092425 9/24/2025 9/25/2025 252.00KACIE DERUSO Travel Per Diem Bill #92225 9/22/2025 9/25/2025 750.00DUSTIN THOMPSON PHOTOGRAPHY Mariachi Fest & Playground, Ribbon Cutting Photos Bill #51438827 8/26/2025 9/25/2025 1,150.83MIKE'S PREMIUM JUMPERS LLC Mariachi Night - Inflatables Bill #230892 9/25/2025 9/25/2025 61,612.31CALPERS October 2025 PERS Health Premiums TOTAL: 3,412,670.52
35 ACH Date Payee Description Amount
9/8/2025Frontier Communications Monthly Phone and Internet Services 449.20$ 9/15/2025Viasat, Inc. Cemetery Phone and Internet 177.53$ 9/15/2025Viasat, Inc. Cemetery Phone and Internet 417.53$ 9/15/2025Frontier Communications Monthly Phone and Internet Services 74.99$ 9/16/2025Frontier Communications Monthly Phone and Internet Services 169.99$ 9/19/2025 US Bank
Credit Card Statement Payment - Business Meals,
Conference Expenses, Organizational Memberships,
Special Event Supplies, Repairs & Maintenance, and
Office Supplies
48,333.33$
9/22/2025Enterprise Fleet ManagementMonthly City Vehicle Lease Payment 5,645.96$ 9/26/2025Frontier Communications Monthly Phone and Internet Services 72.03$ 9/26/2025Frontier Communications Monthly Phone and Internet Services 753.59$ TOTAL 56,094.15$
City of Wildomar
Wire Transfer Register
9/30/2025
36 ACH Date Payee Description Amount
9/11/2025 Staff Payroll 8/23/2025-9/5/2025 244,446.21 $ 9/25/2025 Staff Payroll 9/6/2025-9/19/2025 254,238.67 $ 10/1/2025 Council Payroll 9/1/2025-9/30/2025 13,100.37$ TOTAL 511,785.25$
City of Wildomar
Payroll Warrant Register
10/1/2025
37 CITY OF WILDOMAR
REGULAR MEETING
CONSENT CALENDAR
Agenda Staff Report # 1.4
Meeting Date: October 13, 2025
SUBJECT:
September 2025 Cemetery Warrant Register
SUBMITTED BY:
Nicholas Neidiffer, Accountant I
PREPARED BY:
Nicholas Neidiffer, Accountant I
ACTION:
Approve the following:
For Fiscal Years 2024/2025 and 2025/2026:
1. Warrant Register dated 9-4-2025 in the amount of $1,235.46.
2. Warrant Register dated 9-11-2025 in the amount of $2,988.55.
3. Warrant Register dated 9-18-2025 in the amount of $1,218.90.
4. Warrant Register dated 9-25-2025 in the amount of $290.01.
SUMMARY:
September 2025 Cemetery Warrant Register
DISCUSSION:
The Wildomar Cemetery District requires that the Trustees audit payments of demands and direct the General Manager to issue checks. The Warrant Registers are submitted for approval.
ACCOUNT CODE:
300, 302
FISCAL IMPACT:
These Warrant Registers will have a budgetary impact in the amount and fiscal year noted in the recommendation section of this report. These costs are included in the Fiscal Years 2024/25 and 2025/26 Budgets.
ATTACHMENTS:
September 2025 Cemetery Warrant Register.pdf
38 Transaction Name Bill Date Payment Date Fund Line Amount (Debit) Amount (Credit) Vendor Memo Bill #1C9R-6G9L-NFJJ 6/30/2025 9/4/2025 300 - Cemetery48.90 0.00AMAZON CAPITAL SERVICES Cemetery - Equipment Maintenance/Repair Bill #1C9R-6G9L-NFJJ 6/30/2025 9/4/2025 300 - Cemetery 9.36 0.00AMAZON CAPITAL SERVICES Cemetery - Supplies Bill #434070 8/27/2025 9/4/2025 300 - Cemetery 452.18 0.00RIGHTWAY SITE SERVICES, INC. (2) Cemetery Restroom Maintenance/ Service 8/25/25-9/21/25 Bill #342019468-00001 8/22/2025 9/4/2025 300 - Cemetery14.97 0.00VERIZON WIRELESS 07/23/25-08/22/25 Cemetery/Comm Svs Bill #342019468-00001 8/22/2025 9/4/2025 300 - Cemetery38.83 0.00VERIZON WIRELESS 07/23/25-08/22/25 Cemetery Bill #342019468-00001 8/22/2025 9/4/2025 300 - Cemetery38.83 0.00VERIZON WIRELESS 07/23/25-08/22/25 Cemetery Bill #409939 8/21/2025 9/4/2025 300 - Cemetery 107.88 0.00STAUFFERS LAWN EQUIPMENT Equipment Maint/Repair Bill #409941 8/21/2025 9/4/2025 300 - Cemetery 28.25 0.00STAUFFERS LAWN EQUIPMENT Facilities Supplies Bill #409940 8/21/2025 9/4/2025 300 - Cemetery 206.40 0.00STAUFFERS LAWN EQUIPMENT Equipment Maint/Repair Bill #082725-7258 8/27/2025 9/4/2025 300 - Cemetery 276.61 0.00EDISON 07/29/25-08/26/25 Elec 21400 Palomar (Cemetery) Bill #309195/3 8/20/2025 9/4/2025 300 - Cemetery 13.25 0.00ACE HARDWARE Cemetery Department Repair Supplies Bill #410630 8/29/2025 9/11/2025 300 - Cemetery 120.47 0.00STAUFFERS LAWN EQUIPMENT Equip/Maint. Repair - Weedeater Tune-up Bill #13803701 8/26/2025 9/11/2025 300 - Cemetery 2,868.08 0.00ELSINORE VALLEY MUNICIPAL, WATER DISTRICT07/17/25-08/17/25 Cemetery Water Services Bill #9335984782 8/31/2025 9/18/2025 300 - Cemetery 150.08 0.00CINTAS CORPORATION SD Eyewash Service Agreement Bill #001079 8/31/2025 9/18/2025 300 - Cemetery 270.00 0.00GOPHER SQUAD Wildomar Cemetery - Pest Control Services Bill #172819519-0001 8/15/2025 9/18/2025 300 - Cemetery798.82 0.00SUNBELT RENTALS, INC. Equipment Rental Bill #8011799714 8/25/2025 9/25/2025 300 - Cemetery 132.30 0.00STERICYCLE, INC Contractual Shredding Svc Bill #0518710073513 9/23/2025 9/25/2025 300 - Cemetery157.71 0.00PRIMO BRANDS Cemetery Drinking Water Services 08/21/25-09/20/25 TOTAL: 5,732.92
39 CITY OF WILDOMAR
REGULAR MEETING
CONSENT CALENDAR
Agenda Staff Report # 1.5
Meeting Date: October 13, 2025
SUBJECT:
August 2025 City Treasury Report
SUBMITTED BY:
Adam Jantz, Finance Manager
PREPARED BY:
Adam Jantz, Finance Manager
ACTION:
Approve the City Treasury Report for August 2025.
SUMMARY:
August 2025 City Treasury Report
DISCUSSION:
Attached is the Treasury Report for Cash and Investments for the month of August 2025. The City utilizes both the California State Treasurer’s Local Agency Investment Fund (LAIF) and the California Asset Management Program (CAMP) for city investments.
On October 12th, 2022, the City entered into an agreement with PFM Asset Management as an investment advisor for the City’s CAMP investment pool and established an additional managed CAMP account for long-term investments. Over time, this is expected to increase the returns on the City investments above the normal CAMP pool rate.
Over this month, the City earned $130,990.83 in interest from its investment accounts.
ACCOUNT CODE:
100-1012
100-1011
110-1011
115-1011
120-1011
201-1011
212-1011
300-1011
301-1011
420-1011
421-1011
440-1011
461-1011
FISCAL IMPACT:
This is only a report on balances for the City and therefore it has no fiscal impact.
ATTACHMENTS:
40 August 2025 City Treasury Report.pdf
41 BEGINNING + (-) ENDING
FUND ACCOUNT INSTITUTION BALANCE DEPOSITS WITHDRAWALS BALANCE RATE All All WELLS FARGO $ 10,234,891.62 $ 1,696,766.19 (3,670,000.48) $ 8,261,657.33 4.12866% TOTAL $ 10,234,891.62 $ 1,696,766.19 $ (3,670,000.48) $ 8,261,657.33
AVERAGE
PERCENT OF DAYS STATED
FUND BOOK VALUE FACE VALUE MARKET VALUE PORTFOLIO TO MAT. RATE 100 $ 5,288,557.93 $ 5,288,557.93 $ 5,288,557.93 12.43% N/A 4.251% Various $ 12,897,391.62 $ 12,897,391.62 $ 12,897,391.62 30.32% N/A 4.400% Various $ 23,777,161.62 $ 23,777,161.62 $ 24,346,982.64 57.24% 927 4.370% TOTAL $ 41,963,111.17 $ 41,963,111.17 $ 42,532,932.19 100.00% CITY $ 50,794,589.52
+ + (-)
BEGINNING INTEREST WITHDRAWALS/ ENDING STATED
FUND BALANCE PURCHASES DEPOSITED SALES BALANCE RATE
100 General $ 5,288,557.93 $ 0.00 $ 0.00 $ 0.00 $ 5,288,557.93 4.251% 100 General $ 5,548,143.44 $ 0.00 $ 20,750.90 $ 0.00 $ 5,568,894.34 4.400% 115 ARPA $ 342,863.05 $ 0.00 $ 1,282.36 $ 0.00 $ 344,145.41 4.400% 120 AA $ 3,751,496.16 $ 0.00 $ 14,031.17 $ 0.00 $ 3,765,527.33 4.400% 461 DIF Park Imp. $ 2,758,487.72 $ 0.00 $ 10,317.16 $ 0.00 $ 2,768,804.88 4.400% 301 Endowment $ 448,342.79 $ 0.00 $ 1,676.87 $ 0.00 $ 450,019.66 4.400% 100 General $ 6,459,313.58 $ 0.00 $ 22,650.38 $ 0.00 $ 6,481,963.96 4.370% 110 Dev. Agrmnt. $ 2,433,992.98 $ 0.00 $ 8,498.95 $ 0.00 $ 2,442,491.93 4.370% 120 AA $ 6,567,408.78 $ 0.00 $ 22,996.23 $ 0.00 $ 6,590,405.01 4.370% 201 Measure A $ 1,221,773.95 $ 0.00 $ 4,263.11 $ 0.00 $ 1,226,037.06 4.370% 212 Waste Svcs. $ 1,088,628.80 $ 0.00 $ 3,811.18 $ 0.00 $ 1,092,439.98 4.370% 300 Cemetery $ 1,088,628.80 $ 0.00 $ 3,811.18 $ 0.00 $ 1,092,439.98 4.370% 420 Public Fac. $ 521,724.30 $ 0.00 $ 1,820.44 $ 0.00 $ 523,544.74 4.370% 421 Police Fac. $ 521,724.30 $ 0.00 $ 1,820.44 $ 0.00 $ 523,544.74 4.370% 440 DIF Roads $ 2,733,414.73 $ 0.00 $ 9,619.58 $ 0.00 $ 2,743,034.31 4.370% 461 DIF Park Imp. $ 1,057,619.02 $ 0.00 $ 3,640.88 $ 0.00 $ 1,061,259.90 4.370% TOTAL $ 41,832,120.34 $ 0.00 $ 130,990.83 $ 0.00 $ 41,963,111.17
CAMP MANAGED ACCOUNT
CAMP MANAGED ACCOUNT
CAMP MANAGED ACCOUNT
CAMP POOL
CAMP MANAGED ACCOUNT
CAMP MANAGED ACCOUNT
CAMP MANAGED ACCOUNT
CAMP MANAGED ACCOUNT
CAMP MANAGED ACCOUNT
CAMP MANAGED ACCOUNT
CASH AND INVESTMENT PORTFOLIO
TREASURY REPORT FOR
CITY OF WILDOMAR
CITY CASH
CITY INVESTMENT
BREAKDOWN
TOTAL CASH AND INVESTMENTS
August 2025
In compliance with the California Code Section 53646, as City Treasurer for the City of Wildomar, I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months, and that all investments are in compliance with the City's Statement of Investment Policy.
I also certify that this report reflects all Government Agency pooled investments and all of the City's Bank Balances.
ISSUER
CAMP POOL
CAMP POOL
LOCAL AGENCY INVESTMENT FUND
LOCAL AGENCY INVESTMENT FUNDS
ISSUER
CAMP POOL
CAMP POOL
CAMP POOL
CAMP MANAGED ACCOUNT
CAMP MANAGED ACCOUNT
Heidi Schrader
Heidi Schrader
City Treasurer
Date
9/8/2025
42 CITY OF WILDOMAR
REGULAR MEETING
CONSENT CALENDAR
Agenda Staff Report # 1.6
Meeting Date: October 13, 2025
SUBJECT:
August 2025 Cemetery Treasury Report
SUBMITTED BY:
Adam Jantz, Finance Manager
PREPARED BY:
Adam Jantz, Finance Manager
ACTION:
Approve the Treasury Report for August 2025.
SUMMARY:
August 2025 Cemetery Treasury Report
DISCUSSION:
Attached is the Treasury Report for Cash and Investments for the month of August 2025.
ACCOUNT CODE:
300-1011
301-1011
FISCAL IMPACT:
This is only a report of balances for the Cemetery and therefore has no fiscal impact.
ATTACHMENTS:
August 2025 Cemetery Treasury Report.pdf
43 PERCENT
OF DAYS STATED
FUND BOOK VALUE FACE VALUE MARKET VALUE PORTFOLIO TO MAT. RATE 301 $ 450,019.66 $ 450,019.66 $ 450,019.66 28.68% N/A 4.400% 300 $ 1,092,439.98 $ 1,092,439.98 $ 1,118,871.76 71.32% 927 4.370% $ 1,542,459.64 $ 1,542,459.64 $ 1,568,891.42 100.00%
+ + WITHDRAWALS/
BEGINNING DEPOSITS/ INTEREST SALES/ ENDING STATED
FUND BALANCE PURCHASES DEPOSITED MATURITIES BALANCE RATE 301 $ 448,342.79 $ - $ 1,676.87 $ - $ 450,019.66 4.400% 300 $ 1,088,628.80 $ - $ 3,811.18 $ - $ 1,092,439.98 4.370% $ 1,536,971.59 $ - $ 5,488.05 $ - $ 1,542,459.64TOTAL
WILDOMAR CEMETERY DISTRICT
TREASURY REPORT FOR
CASH AND INVESTMENT PORTFOLIO
August 2025
DISTRICT INVESTMENT
ISSUER
ISSUER
TOTAL
CAMP POOL
CAMP MANAGED ACCOUNT
CAMP POOL
CAMP MANAGED ACCOUNT
City Treasurer
In compliance with the California Code Section 53646, as City Treasurer for the Wildomar Cemetery District, I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the District's expenditure requirements for the next six months.
I also certify that this report reflects all Government Agency pooled investments and all of the District's Bank Balances.
Heidi Schrader 9/8/2025
Heidi Schrader Date
44 CITY OF WILDOMAR
REGULAR MEETING
CONSENT CALENDAR
Agenda Staff Report # 1.7
Meeting Date: October 13, 2025
SUBJECT:
2nd Reading of Ordinance No. 254 - City Parks and Open- Space Prohibitions Amendment
SUBMITTED BY:
Daniel Torres, Community Services Director
ACTION:
Adopt an Ordinance entitled:
ORDINANCE NO. 254
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WILDOMAR, CALIFORNIA, AMENDING CHAPTER 12.12 (CITY PARKS AND OPEN-SPACE AREAS) OF THE
WILDOMAR MUNICIPAL CODE
DISCUSSION:
The City Council approved the first reading of Ordinance No. 254 at the September 10, 2025 City Council meeting. At this time, staff is recommending that the City Council adopt Ordinance No. 254.
FISCAL IMPACT:
The fiscal impact of this ordinance amendment will be the fabrication and installation of signage necessary to enforce the overnight parking prohibition. The estimated cost of $650.00 can be accommodated within the existing Community Services Department budget without requiring additional appropriations. By shifting the rental process to administrative staff, the City may generate additional revenue through expanded access to park facilities by community organizations. Staff estimates this adjustment could result in approximately $1,500.00 in additional annual rental income.
ATTACHMENTS:
Chapter 12.12.010 - Ordinance Amendment
45 ORDINANCE NO. 254
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WILDOMAR, CALIFORNIA, AMENDING CHAPTER 12.12 (CITY PARKS AND OPEN-
SPACE AREAS) OF THE WILDOMAR MUNICIPAL CODE
WHEREAS, the City Council of the City of Wildomar, pursuant to police powers delegated to it by the California Constitution, has the authority to enact legislation that promotes the public health, safety, and general welfare of its residents; and WHEREAS, the City desires to make amendments to Chapter 12.12 City Parks and Open Space Areas, of the Wildomar Municipal Code, to address overnight parking and solicitation within city parks; and
WHEREAS, these amendments are authorized by the authority under Section 326.5 of the Penal Code; and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WILDOMAR ORDAINS AS FOLLOWS:
SECTION 1 . AMENDMENT OF CHAPTER 12.12 OF THE WILDOMAR MUNICIPAL CODE
Section 12.12.010 of Chapter 12.12 of the Wildomar Municipal Code is amended in its Section B to read as follows:
B. Within the boundaries of any such park or open-space area it is unlawful:
1. To drive or otherwise operate a vehicle or to ride a bicycle upon any surface other than those appropriately signed, maintained and open to the public for purposes of such travel, except that vehicles may use such temporary parking areas as may be designated by appropriate signs. This provision does not apply to any vehicle being used for authorized City business, nor to any police or other emergency vehicle performing an authorized mission, nor to a vehicle which is within a park or open-space area pursuant to written permission of the City. This provision does not apply to any wheelchair carrying a physically incapacitated person;
2. To throw upon, along, or across any public street or driveway any snowball or any object capable of causing personal injury or damage to personal property, or to throw any such snowball or object at or toward or in the vicinity of any vehicle standing or moving along, upon, or across any such street or driveway;
46 3. To hitch or pull by any vehicle upon, along or across any public street or driveway, a toboggan, sled, skis or any other type of winter sports equipment; or for any person to use a toboggan, sled, skis or any other type of winter sports equipment upon, along or across any public street or driveway; or for any person to hitch or pull by any vehicle anyone on a skateboard or skates;
4. To operate or drive any vehicle at a speed in excess of 15 miles per hour or in a reckless manner;
5. To leave standing overnight any unoccupied vehicle, tent, or unoccupied trailer, .
Enforcement personnel may tag or tow such vehicles or trailers suspected of violating this provision.;
6. To practice, carry on, conduct, or solicit for any trade, occupation, business, or profession; or to sell or offer for sale any merchandise, article, or anything whatsoever. This provision shall not apply to any person acting pursuant to written authorization granted by the City;
7. To cause, permit, or allow any animal owned or possessed by anyone, or any animal in the custody or control of any person, to be present except:
a. Equine animals being led or ridden under reasonable control upon a bridle path or trail authorized and provided for such purpose, b. Equine or other animals which are hitched or fastened at a place expressly authorized and designated for such purpose,
c. Dogs or cats when caged, or when led by a cord or chain not more than six feet long, or when confined by the interior of a vehicle, d. Dogs which have been specially trained and are being used by blind or disabled persons to aid and guide them in their movements, e. Small pets which are continuously kept on the person of the possessor at all times,
f. In connection with activities authorized by the City and in accordance with all conditions attached to such authorization,
g. Fowl or animals turned loose at the direction or with the written permissionof the City;
8. To own, or have custody, possession, or control of any animal and to fail to collect, pick up, and remove all fecal matter or debris promptly after it has been deposited by the animal. This provision shall not apply to guide dogs for the blind or disabled persons;
47 9. To disturb the peace and quiet therein by any undue loud or unusual noise, or by tooting, blowing, or sounding any automobile siren, horn or signal or any noise- making device, or by any tumultuous conduct;
10. To cut, break, injure, deface, or disturb any tree, shrub, plant, rock, building, cage, pen, monument, fence, bench, structure, apparatus, or property; or to pluck, pull up, cut, take, or remove any shrub, bush, plant, or flower; or to mark or write upon, paint, or deface in any manner any building, monument, fence, bench, or other structure. This provision shall not apply to any employee or contractor of the City acting within the scope of such employment or contract;
11. To violate any regulation for any park or open-space area as established by the City;
12. To cut or remove, any wood, turf, grass, soil, rock, sand, gravel, or fertilizer. This provision shall not apply to any employee or contractor of the City acting within the scope of such employment or contract;
13. Commercial solicitations in any manner or for any purpose therein, or to sell or offer for sale any goods, wares, or merchandise therein, or to distribute or to pass out any handbill, advertising matter or literature therein for a commercial purpose provided that the provisions of this subsection shall not be deemed nor construed to prohibit the doing of any such act by any concession operating under lease granted by the City Staff ;
14. To make or kindle a fire except in stoves, fire circles, or other facilities specifically provided by the City for such purpose. No fire shall be lit or maintained between the hours of 10:00 p.m. and 6:00 a.m. except by written permission of the City;
15. To be present before or after the posted closing time, except when lawfully in attendance at an event approved by the City or as a paid camper;
16. To cook any meal except in areas authorized and provided by the City for such use;
17. To dispose of dishwater or other waste liquids, or dispose of any garbage, empty container, or other solid waste material other than in receptacles or other facilities provided for such disposal;
18. To play or bet at or against any game which is played, conducted, dealt, or carried on with cards, dice, or other device for money, chips, shells, credit or any other thing of or redeemable for value; or to maintain or exhibit any gambling table or other instruments of gambling or gaming. This provision shall not apply to simulated gambling games or to bingo games when conducted by a nonprofit 48 organization during fund raising events pursuant to written permission of the City and in compliance with all other applicable law;
19. To discharge a firearm, or play or engage in model airplane flying, driving of golf balls, archery, or any game of a hazardous nature, except at such location as shall be specifically set apart and authorized by the City for such purpose;
20. To act in a riotous, boisterous, threatening or indecent manner, or to use abusive, threatening, profane or indecent language in such a manner as to disturb the public peace or to materially disrupt the quiet enjoyment of such park or open-space area or of nearby properties;
21. To distribute any handbill or circular, or to post, place or erect any bill, notice, paper, or advertising device or matter of any kind, except pursuant to written permission of the City;
22. To hold any meeting, service, concert, exercise, parade, or exhibition without prior written authorization from the City; except that this provision shall not be construed to deprive any person of a right protected by state or federal law;
23. To hunt, frighten, chase, set a snare for, catch, injure, or maltreat any domestic or other animal, or to fish with hook and line, seine, trap, spear or net, or by any other means, in any pond, lake, stream, or water, except a place authorized and provided for such purpose. This provision shall not apply to law enforcement personnel, animal control officers, or City employees or contractors acting within the scope of their official duties or contract obligations;
24. To urinate or defecate in other than a permanent or temporary restroom; or to use any restroom, washroom, or dressing facility when it has been designated for persons of the opposite sex. This provision shall not apply to children six years of age or younger when accompanied into such facility by an adult;
25. To ride any skateboard or bicycle, except at or on locations authorized and provided for such purpose; and elsewhere within a park or open-space area skateboards shall be carried and bicycles shall be dismounted and pushed;
26. To cause the amplification of sound, except pursuant to written permission of the City and in compliance with the following condition: the location of each bandstand or gathering and the position of each loudspeaker shall be as specified in writing by the City so as to cause the least amount of disturbance to other persons, both within and without the park or open-space area.
SECTION 2. CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) 49 Adoption of this ordinance is not a project within the meaning of section 15378 of the CEQA Guidelines because it will not cause either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment and it involves continuing administrative activities under Section 15378(b)(2) of the CEQA Guidelines.
SECTION 3. SEVERABILITY
If any portion of this ordinance is for any reason held to be invalid or unconstitutional by a court of competent jurisdiction, such decision will not affect the validity of the remaining portions of this ordinance.
SECTION 4. EFFECTIVE DATE
This ordinance shall take effect thirty (30) days after its passage by the City Council.
SECTION 5. CITY CLERK ACTION
The City Clerk is authorized and directed to cause this ordinance to be published within fifteen (15) days after its passage in a newspaper of general circulation and circulated within the City in accordance with Government Code Section 36933(a) or, to cause this ordinance to be published in the manner required by law using the alternative summary and posting procedure authorized under Government Code Section 36933(c).
INTRODUCED AND APPROVED FOR FIRST READING this 10th day of September 2025
__________________________
Ashlee DePhillippo
Mayor
APPROVED AS TO FORM: ATTEST:
____________________________ ___________________________ Thomas D. Jex Janet Morales, CMC
City Attorney City Clerk
50 CITY OF WILDOMAR
REGULAR MEETING
CONSENT CALENDAR
Agenda Staff Report # 1.8
Meeting Date: October 13, 2025
SUBJECT:
First Amendment to Agreement for Services with CivicPlus, LLC, for Additional Product Services (CivicRec, SeeClickFix, Single Sign-On)
SUBMITTED BY:
Jason Farag, Public Works Director/City Engineer
PREPARED BY:
Jason Farag, Public Works Director/City Engineer
ACTION:
Authorize the City Manager to execute the First Amendment to Agreement for Services with CivicPlus, LLC
SUMMARY:
Under an existing agreement with the City, CivicPlus, LLC, provides the City with municipal website services. CivicPlus also offers separate municipal software applications for Community Services (CivicRec) and for Public Works Service Requests (SeeClickFix). This amendment will add the two products/applications, CivicRec and SeeClickFix, to the existing services agreement.
BACKGROUND:
On November 9, 2022, the City of Wildomar entered into an Agreement with CivicPlus, LLC, for municipal website services. CivicPlus offers various technology/software solutions for local governments including, but not limited to, municipal website services, recreation management, and resident service request management.
DISCUSSION:
311 CRM (SeeClickFix)
As the City continues to develop and grow, there is an increase in Public Works maintenance needs and requests. Currently, the public can submit maintenance services requests to the City in-person, by phone, by email, or through a fillable form on the City's website. As these requests are received, staff evaluate the requests and determine if the requests are valid and require City action. If so, urgent requests are forwarded to maintenance staff for evaluation and completion, or for non-urgent requests, a work order is created so that the work can be programmed into the routine maintenance schedule. The City's current process involves various steps and manual processes which are inefficient.
With the City's recent transition from contract Public Works maintenance services to in-house maintenance services and as the City continues to develop its Public Works maintenance program, there is the need to implement improved tracking and dispatching of service requests to ensure that requests received from the public are recorded and tracked consistently. Improved tracking can help the City more efficiently manage the requests, obtain 51 data on the number of requests, the types of requests, and report on the status of requests.
Improved tracking can also reduce the amount of time staff spend in gathering records in response to records requests or claims. In addition, it is also important for the City to track time and materials used to address service requests. Tracking this data would help the City monitor and manage its inventory of materials which would help staff better anticipate when materials must be re-stocked/re-ordered. This tracking would also provide the City with data to help budget more accurately in future fiscal years.
CivicPlus offers a 311 Customer Relationship Management (CRM) system for managing services requests. Their system, commonly known as SeeClickFix, includes functionality that would improve the City's tracking and processing of services requests. Among other features, some key features offered in SeeClickFix include tracking of maintenance time and materials used to address service requests, mapping integration of service requests with Geographic Information Systems (GIS), and a built-in email system that allows staff to communicate with the public directly from within the system. The system also includes a mobile application that is available in mobile app stores so that residents can easily submit service request from their phones, attach photos of the request, and locate the request on a map to help staff better identify the location. These features will significantly reduce the amount of staff time spent on each service request, will help staff more efficiently manage and schedule maintenance, will reduce the amount of time spent on records requests and reporting, and can provide better service to the public. This system can also be used for maintenance requests at the City's municipal facilities, including parks and the cemetery.
CivicRec
The City of Wildomar currently maintains four parks, encompassing approximately 15 acres of parkland, which offer a variety of amenities, including sports fields, picnic areas, and reservation-based facilities, through the Community Services Department. At present, the reservation process for sports field allocations, park layout adjustments, and lighting requests requires the submittal of paper forms. Each request is manually reviewed, processed, and approved by staff. Additionally, fee calculations and rental payments are handled separately through an external payment portal, creating inefficiencies for both residents and staff.
To modernize and optimize this process, staff recommends the implementation of a recreation management software system. CivicPlus also offers a recreation management software system known as CivicRec. CivicRec would automate and centralize reservations, rentals, and payments within a single integrated platform. Users would be able to browse park facilities, check availability, submit requests, create accounts for expedited future use, and complete payments online. For staff, the system reduces repetitive data entry, minimizes manual approvals, and reallocates staff time to higher-value tasks. The software is capable of performing routine reservation checks, conflict detection, and payment validation, with automated confirmations issued electronically and only exceptions routed for staff review.
CivicRec also includes a built-in finance module that streamlines collections, refunds, invoicing, and reporting. In addition, the system generates real-time utilization statistics, revenue reports, and performance dashboards, providing data to support informed decisions such as pricing adjustments and identification of underutilized amenities. Importantly, the platform is scalable to support future park expansion, additional facilities, and increasing community demand without creating a proportional increase in staff workload.
Agreement Amendment
52 The addition of SeeClickFix (311 CRM) and CivicRec is advantageous to the City due to their direct integration with the City’s existing CivicEngage platform. By consolidating the municipal website, resident service requests, and recreation reservations under the CivicPlus suite, the City can streamline operations and provide a consistent experience for both residents and staff. Integration under one vendor offers significant benefits, including Single Sign-On access for staff, simplified technical support and billing, and uniform reporting and data management tools across applications. This approach not only enhances operational efficiency but also improves customer service for the community. The CivicPlus system is scalable, allowing the City to expand services if needed in the future. Furthermore, CivicPlus has offered the City discounts on both the SeeClickFix and CivicRec products. As a result, staff recommends that the City proceed with the acquisition of these two applications.
A proposed First Amendment to the Agreement with CivicPlus (Amendment) is included as Attachment A. The Amendment includes the addition of the two applications, SeeClickFix and CivicRec, into the Agreement as well as the addition of the Single Sign-On feature. The products included in the Amended Agreement will renew on the same date, simplifying billing, but the City will have the option to terminate the use of any one of the products independently of the others.
A Sole Source Form has also been completed detailing the procurement process for these services. A copy of the Sole Source Form is included as Attachment B. Staff recommends that the City Council approve the sole sourcing for these services and authorize the City Manager to execute the Amendment.
ACCOUNT CODE:
CivicRec Fund Account: 100-4610-58110
SeeClickFix Fund Account: 200-4500-58110
Single Sign-On Fund Account: 100-4250-58110
FISCAL IMPACT:
Funds for the CivicRec, SeeClickFix, and the Single Sign-On feature are included in the adopted FY 25/26 budget. The total annual cost for all three services is $48,950.94. The individual product costs are listed below.
One Time Costs
CivicRec: $13,173
SeeClickFix: $0.00
Single Sign-On: $1,575
Prorated Costs for Initial Term (through December 5, 2025) CivicRec: $1,205.89
SeeClickFix: $1,097.60
Single Sign-On: $230.05
Annually Recurring Costs
CivicRec: $17,240
SeeClickFix: $30,135.94
Single Sign-On: $1,575
The One-Time Costs and the Prorated Costs for Initial Terms will be due upon signing the Agreement. The Annually Recurring Costs for the first year will be due either at product launch 53 or by March 1, 2026, with future annual costs due on December 6 of each year. The annually recurring costs are subject to an annual 5% increase as already identified in the Agreement.
ATTACHMENTS:
A - Amendment
B - CivicPlus Sole Source Form
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FIRST AMENDMENT TO
AGREEMENT FOR SERVICES
By and Between
CITY OF WILDOMAR
And
CIVICPLUS, LLC
55 4913-5438-0894 v10
F
IRST AMENDMENT TO
AGREEMENT FOR SERVICES
This First Amendment to the Agreement for Services (“First Amendment”) is entered into as of October 13, 2025 (“Amendment Effective Date”) by and between the CITY OF WILDOMAR, a California municipal corporation (“City” or “Customer”), and CIVICPLUS, LLC, a Kansas limited liability company (“Service Provider” or “CivicPlus”). City and Service Provider are sometimes hereafter referred to as “Party” and hereinafter collectively referred to as the “Parties” .
RECITALS
A. City and Service Provider entered into that certain Agreement for Services dated December 6, 2022 (the “Agreement”) for the provision of CivicEngage services.
B. City desires to obtain, and Service Provider desires to provide, additional products and services described in the Statements o f Work dated August 12, 2025 (the “SOW”), attached hereto as Exhibit.E and incorporated by reference, on the terms and conditions set forth in the Agreement except as stated herein. Notwithstanding section 34 to the Agreement, to the extent that there is any conflict amongst the terms of the Agreement, Exhibit E hereto, Terms and/or Policies applicable to the additional products and services designated in Exhibit E, this Amendment shall control.
C. The Parties wish to amend the Agreement to update the scope of services, compensation, and related provisions to incorporate the additional products and services, and to co-term such products with the Agreement’s existing term.
OPERATIVE PROVISIONS
N OW, THEREFORE, in consideration of the mutual promises and covenants made by the Parties and contained herein and other consideration, the value and adequacy of which are hereby acknowledged, the Parties Agree as follows:
SECTION 1. TERM OF THE AGREEMENT.
The additional products and services described in Exhibit.E shall have an initial term commencing at the Effective Date—that is the date both parties sign the Amendment and run for the remainder of the current Term of the Agreement, co-termed with all existing products and services. The renewal provisions in the Agreement shall not apply to the additional products and services listed in Exhibit E. The products and services listed in 56 Exhibit A shall be renewable for 1 year term(s) by providing written notice of the option to renew to CivicPlus no later than 30 days before the end of the then current Term. For purposes of removing ambiguity, the Master Services Agreement referenced in the Statements of Work attached hereto as Exhibit A does not apply.
SECTION 2. SCOPE OF SERVICES.
The Scope of Services in the Agreement is hereby amended to include the 311 CRM (SeeClickFix) product services and the Recreation Management (CivicRec) product services, together with all related modules, integrations, and features as described in Exhibit.E. These products and services shall be provided in accordance with the terms of the Agreement. The SOW attached hereto as Exhibit.E shall be deemed an additional exhibit to the Agreement.
SECTION 4. COMPENSATION AND METHOD OF PAYMENT
The Compensation provisions of the Agreement are hereby amended to include the pricing and payment terms for the additional products and services described in Exhibit.E to this Amendment, as set forth in the Statement of Work dated August 12, 2025. Such pricing includes all applicable one-time and annual recurring fees for the Recreation Management (CivicRec) product services and the 311 CRM (SeeClickFix) product services.
The total compensation for the additional products and services shall include (i) a prorated Year 1 investment of Seventeen Thousand Two Hundred Eighty One Dollars and Ninety-Nine cents (USD $17,281.99), and (ii) annual recurring services of Forty-Eight Thousand Nine Hundred Fifty Dollars and Ninety-Four Cents (USD $48,950.94), subject to any applicable annual uplifts as provided in the Agreement.
The initial term of the additional products and services shall be October 13, 2025 through December 5, 2025, with renewal each December 6 thereafter for the remainder of the Agreement Term. Billing terms shall be as follows: the prorated Initial Term in the amount of $17,281.99 shall be invoiced upon execution, and the first full year of service, inclusive of applicable uplift in the amount of $50,419.47, shall be invoiced on the earlier of (i) the Launch Date or (ii) March 16, 2026.
Annual Recurring Services under this Amendment for the Products and Services listed in Exhibit E shall be invoiced on the start date of each relevant calendar year. Annual Recurring Services, including but not limited to hosting, support and maintenance services, shall be subject to a 3% annual increase beginning in year 3 of service, if applicable. Client will pay all invoices within 45 days of the date of such invoice.
All invoicing and payment for these additional products and services shall be in accordance with the invoicing schedule and payment terms stated in the Statement of 4913-5438-0894 v10
57 4913-5438-0894 v10
Work, and the that t hetotal compensation under the Agreement is increased accordingly to reflect these amounts
SECTION 6 . OWNERSHIP OF DOCUMENTS AND DATA.
Section 6 of the Agreement is hereby reaffirmed and shall apply to all products and services provided under this First Amendment. Without limitation, all Customer Data generated, processed, stored, or otherwise associated with the additional products and services shall be deemed Customer Data for purposes of the Agreement and shall be handled, accessed, and maintained in strict accordance with Section 6 except as set forth herein.
For the CivicRec and SeeClickFix Products, CivicPlus will not delete Customer Data or Customer Content during the term of this Agreement unless directed to do so by the Customer. Customer Data will be maintained in the ordinary course of operation of the Services, which are not designed to serve as an archival or records management system, and may therefore retain only the most recent version of certain records (e.g., release forms). The City acknowledges that CivicPlus does not control the type of data the City chooses to solicit, collect, or store in the Services, and CivicPlus has no obligation to identify or manage data subject to specific statutory or regulatory retention requirements.
Upon termination of the applicable SOW, CivicPlus’s obligations as data custodian will end, and data will be handled exclusively as provided in Section 6 of the Agreement. The City, as data owner and controller, remains solely responsible for ensuring compliance with all applicable data retention and records management laws, including exporting and preserving Customer Data as necessary prior to termination.
Contractor and its Employees and Subcontractors shall be limited to accessing only that City Content necessary to perform the Services under the Agreement and this Amendment.
CivicPlus will not modify Customer Data or disclose Customer Data, except in order to provide the Services; to prevent or address service or technical problems in connection with support matters; as specifically directed or expressly permitted in writing by Customer; or if compelled by law For clarity, CivicPlus may process de-identified or aggregated information derived from Customer Data for internal analytics, security, and service improvement purposes, provided such information does not identify Customer or any individual,[and cannot be manipulated to re-identify a Customer or any invididual.CivicPlus implements and maintains industry-standard management practices, technologies and security, including, but not limited to, technical, physical, and administrative security measures updated to keep up with emerging threats to protect the integrity, safety and security, including, but not limited to, protection from unauthorized access, destruction, use, modification, or disclosure, of data that is 58 4913-5438-0894 v10
processed through the Services,including but not limited to personal information of citizens (“City Data”) in both physical and electronic form. CivicPlus shall not knowingly take any action, or omit to take a commercially reasonable action, that would cause City Data to become vulnerable to unauthorized access by third parties.
CivicPlus shall implement and maintain a program for managing actual unauthorized disclosures of, access to, or use of City Data in its Products and Services described in Exhibit E (“Data Incident”). In case of an actual confirmed Data Incident, solely arising from the negligence, malicious actions, omissions, or misconduct of CivicPlus or its employees, CivicPlus shall:
(i) Promptly, and in any case in a manner to ensure notice within 72 hours of CivicPlus’s discovery, notify City;
(ii) Cooperate with City and law enforcement agencies, where applicable, to investigate and resolve the Data Incident, including providing reasonable assistance to City in notifying injured third parties; and (iii) Otherwise comply with applicable laws governing data breach notification and response.
In the event of an actual confirmed Data Incident not caused by CivicPlus , CivicPlus shall provide notice to City within 72 hours of its actual notice of same, and will reasonably cooperate with City, including by providing available information to support City’s investigation and response, and assisting as reasonably requested to meet City’s legal obligations.
City and CivicPlus will coordinate in good faith on the content of any intended public statements or required notices for the affected individuals and/or notices to the relevant authorities regarding the Data Incident.
SECTION 16. INDEMNIFICATION.
(a) Indemnification for Professional Liability. Where the law establishes a professional standard of care for Service Provider's services, to the fullest extent permitted by law, Service Provider shall indemnify, protect, defend and hold harmless City and any and all of its officials, employees and age nts ("Indemnified Parties") from and against any and all liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including attorney's fees and costs, court costs, interest, defense costs, and expert witness fees) for third party claims that arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the extent of any negligent error or omission or willful misconduct, or fraud of 59 4913-5438-0894 v10
Service Provider, or by any individual or entity for which Service Provider is legally liable, including but not limited to officers, agents, employees or sub- contractors of Service Provider, in the performance of professional services under this Agreement.
Indemnification for Other than Professional Liability. Other than in the performance of professional services and to the full extent permitted by law, Service Provider shall indemnify, protect, defend and hold harmless City, and any and all of its employees, officials and agents from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including reasonable attorney's fees and costs, court costs, interest, defense costs, and expert witness fees), where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the extent of Service Provider's negligence, willful misconduct, or fraud in the performance of this Agreement by Service Provider, or by any individual or entity for which Service Provider is legally liable, including but not limited to officers, agents, employees or sub-contractors of Service Provider. This indemnity includes indemnity for claims against City arising from Service Provider’s sole failure to comply with data privacy and/or security related obligations specified in the Agreement and/or Amendment.
SECTION 20. TERMINATION.
Section 20 of the Agreement shall continue to apply to the Agreement in its entirety, including the additional products and services. Notwithstanding the foregoing, City may elect not to renew any individual product or service by providing written notice to Service Provider at least sixty (60) days prior to the end of the then-current term for such product or service.
SECTION 35. MISCELLANEOUS.
Section 35 of the Agreement is hereby amended to include the following additional product-specific terms, as applicable:
(a) 311 CRM (SeeClickFix) Product Terms
The Customer agrees to use the SeeClickFix Services in compliance with all applicable laws and regulations, including, without limitation, the Telephone Consumer Protection Act. The Customer is solely responsible for the content of messages created or delivered through the Service, whether by the Customer or by end-users, and CivicPlus shall bear no responsibility or liability for such content.
CivicPlus does not own Customer Data. The Customer shall have sole responsibility for the accuracy, quality, integrity, legality, reliability, appropriateness, and intellectual property 60 4913-5438-0894 v10
ownership or right to use all Customer Data, and CivicPlus shall not be liable for deletion, correction, destruction, damage, loss, or failure to store any Customer Data. CivicPlus reserves the right to withhold, remove, and/or discard Customer Data without notice for any breach, including, without limitation, non-payment. Upon termination for the Customer’s breach, the Customer’s right to access or use Customer Data ceases immediately, and CivicPlus shall have no obligation to maintain or forward any Customer Data.
CivicPlus will provide access to the Services via mobile applications, internet, and an embeddable interactive widget for public reporting and alerts on non-emergency issues.
End users may post content including words and photos (“User Content”). While governed by CivicPlus’ published Terms of Use and Privacy Policy, CivicPlus may not control the exact nature of User Content and reserves the right, but not the obligation, to moderate and edit it. CivicPlus will manage the User Content and Customer Data in compliance with the SeeClickFix Data Retention Policy and CivicPlus Terms of Use. The Customer retains sole discretion over any solicitation, collection, storage, or use of end-user personally identifiable information (PII), and assumes all responsibility for such actions.
Admin user logins are for designated individuals (“Admin Users”) and may not be shared.
The Customer is responsible for maintaining the confidentiality and use of all Admin User credentials and all electronic communications under its account, and shall promptly notify CivicPlus of any unauthorized access, loss, or theft. The Conversations/SeeClickFix Pro text messaging services include unlimited lines and up to 25,000 messages per month; excess usage will be billed at $0.01 per message in arrears. API usage must comply with the CivicPlus API Acceptable Use Policy.
(b) Recreation Management (CivicRec) Product Terms
The Customer’s Annual Recurring Services Fees under the applicable Statement of Work are based on the Predicted Processing Volume for the prior year. Beginning with the first Renewal Term, CivicPlus may audit the Customer once every twelve (12) months to determine actual processing volume. If Actual Processing Volume exceeds Predicted Processing Volume, CivicPlus will notify the Customer of the increase in Annual Fees, which shall take effect the first of the month following such notice.
Use of the CivicPlus Payments Solution is subject to the applicable Pay solution terms. All forms used in Document Management Services must be created in Document Management and may not be unencrypted or exported to unencrypted modules. The Customer is solely responsible for maintaining an accurate public-facing privacy policy and is strongly encouraged to complete a Privacy Impact Statement. 61 4913-5438-0894 v10
For the duration of the applicable Statement of Work, CivicPlus shall serve as “Data Custodian” responsible for security controls, and the Customer shall serve as “Data Owner” responsible for operational and privacy-specific controls. CivicPlus cannot detect or prevent unauthorized access via valid log-in credentials issued by the Customer. The Services are not intended for collection or storage of credit card or other financial information and are not PCI DSS or HIPAA compliant.
Cost Recovery Services are provided for informational purposes only and do not guarantee outcomes. Any consulting provided by CivicPlus is limited to implementing and optimizing the software; no legal, financial, or professional advice is provided. The Customer is solely responsible for actions taken based on the information from these Services and agrees to comply with all applicable laws in its use of the Services.
CivicPlus Payments Processing Agreement: For Embedded Payments For consistency and ease of review of these terms, the City is referred to as the Merchant, and the CivicPlus Payments platform shall be referred to as the Platform. For card payments, CivicPlus will redirect any payment processing to the Payment Processor, and the Payment Processor presents the payment form page and processes the card payment. CivicPlus does not transmit, process, or store cardholder data and does not present the payment form. CivicPlus implements and maintains PCI-compliant controls for the system components and applications that provide the redirection services only.
1. Processing Services. In addition to our hosted software as a service solutions and any other related services offered by CivicPlus, the CivicPlus Platform offers embedded payments processing services, which include credit card, debit card, ACH, and other payment processing services, as may be offered from time-to- time (collectively the Processing Services).
2. Fees and Taxes. Related to the Processing Services, CivicPlus will charge, via the Payment Processor, the Merchant the fees listed on the applicable Platform SOW signed by the Merchant (Processing Fees). All Processing Fees payable under this agreement are exclusive of taxes.
3. As a condition of CivicPlus enabling Platform Processing Services, Merchant agrees to provide CivicPlus with accurate and complete information related to the Merchant’s use of the Platform Processing Services via the CivicPlus Payments Onboarding form (the Onboarding Form) and authorizes CivicPlus to share such information and transaction information with the CivicPlus embedded payment processor, Rainforest (Payment Processor) pursuant to our Privacy Policy, attached as an Exhibit to the Agreement. Transaction information from payors will 62 4913-5438-0894 v10
be collected for processing of transactions by the Payment Processor in accordance with the Payment Processor’s terms applicable to the payments, set forth below.
Merchant shall inform CivicPlus, in writing, of any changes to the information provided on the Merchant’s Onboarding Form. With respect to the Bank Account information, Merchant is solely responsible for making such changes expeditiously on the appropriate change request form provided by CivicPlus; any modifications to the Bank Account information provided must be signed by an authorized signer.
4. Fair use policy: CivicPlus may increase the Card Transaction Volume Fee or Transaction Per Item Fee listed on the applicable Platform SOW if the Merchants:
a. American Express credit card payment dollar volume exceeds twenty percent (20%)
b. Corporate credit card payment volume exceeds ten percent (10%) of total monthly credit card payments
c. Credit card payments for transactions amount greater than one thousand dollars ($1,000.00) exceed three percent (3%) of total monthly credit card payments. Such increases shall become effective only after CivicPlus has provided Merchant written notice setting forth the changes.
5. Payment Processor Processing Terms and Conditions. By using the Processing Services, the Merchant further agrees to the Payment Processor’s Processing Terms and Conditions available at https://legal.rainforestpay.com/processingterms, which may be amended at any time on notice. For the sake of transparency, these processing terms and the reserved right for amendment are non-negotiable due to the nature of payment processing services. The Merchant must utilize commercially-reasonable efforts to ensure that all payment-related activities carried out by the Merchant or its end-users conducting transactions through the Processing Services meet the requirements of PCI DSS. For the sake of clarity, the Merchant shall not solicit payment data from its end-users anywhere outside of the Platform portal.
6. Term. The term of this Payment Processing Agreement is set forth on the Merchant’s applicable Platform SOW.
7. No Liability. In no event shall the Platform be liable to the Merchant for any claims, losses, or damages resulting from:
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• Merchant’s non-compliance with: these terms, the Payment Processor’s Processing Terms and Conditions, or regulatory requirements (for example, PCI DSS, AML (Anti-Money Laundering), KYC (Know Your Customer)). • Security breaches or data loss occurring within the Merchant-controlled systems.
• Fraudulent activities related to the Merchant’s use of the Platform, including chargebacks, fraud, or misuse of payment data.
8. Financial Liability & Transaction Fees
• If the Merchant account experiences excessive chargebacks or fraudulent activities, CivicPlus reserves the right to assess additional fees or terminate the agreement with immediate effect. For all additional Platform fee increases, CivicPlus will provide the Merchant with 30 days written notice of any fee modifications before the changes take effect. For all foregoing Platform fee increases, the Merchant shall have 60 days after the fee modifications become effective to contest the changes. If the Merchant does not notify CivicPlus of their disapproval within this 60-day period, the changes will be deemed accepted by the Merchant.
• The Platform will deduct all fees owed under the SOW prior to disbursing any remaining amounts to the Merchant. If specifically requested by the Merchant, CivicPlus may, in its sole discretion, switch the Merchant from net funding to gross funding in the Platform; in such event, CivicPlus may establish a reserve fund or security deposit from the Merchant to mitigate risks of chargebacks or disputes. If, under gross funding, CivicPlus’s attempts to debit fees owed from the Merchant’s account are unsuccessful, CivicPlus reserves the right to switch the Merchant from gross funding to net funding in the Platform.
9. Termination for Cause. CivicPlus may terminate or suspend Platform Processing Services if:
• The Merchant violates these terms, the Payment Processor’s Processing Terms and Conditions, or any compliance or regulatory obligations. • Fraudulent activity or data security breaches are detected on the Merchant account.
• Merchant fails to adhere to underwriting requirements or risk management protocols.
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10. A
mendments to Risk Policies. CivicPlus reserves the right to update or modify risk management policies and procedures, including security protocols and compliance requirements, to align with evolving industry standards or legal obligations. The Merchant agrees to comply with such updates upon reasonable notice.
A
udioEye Managed for Recreation Management (formerly, CivicRec) Activation
Upon Activation, AudioEye to begin tracking usage analytics. AudioEye to conduct, at least, monthly ongoing and continuous monitoring based on the usage analytics tracked by AudioEye. This always-on monitoring ensures that the pages being accessed by end-users – the pertinent pages relative to the end-user’s experience - are being regularly prioritized and evaluated for accessibility conformance. For the duration of the Term of the agreement between the Parties, AudioEye will maintain the always-on monitoring service.
To ensure compliance with ADA Title II and III, Section 504, Section 508 Information and Communication Technology, and any future changes in conjunction with ADA-related laws & guidelines, and any applicable state laws, AudioEye tests against internationally recognized W3C WCAG 2.1 Level AA Success Criteria. These tests are conducted through, both, automated and manual processes, which are facilitated and managed through the Digital Accessibility Platform (“DAP”), AudioEye’s proprietary system for facilitating the Ally Managed Service solution.
AudioEye engineers do not make any changes to the web environment that impact the visual display of the website. For any Success Criteria that cannot be met through the application of fixes facilitated through the Digital Accessibility Platform and applied to the frontend website/application through the AudioEye JavaScript, AudioEye collaborates with software/web designers/developers and recommends best practices for effective resolution to be applied at the source and/or through universal design standards. The combination of this collective and collaborative effort helps ensure usability for Customer’s site visitors. AudioEye to provide the necessary tools and/or instruction, allowing Reseller and/or Customer to implement fixes within the product source (“Source Remediation”).
AudioEye Managed
Features/Services Details
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WCAG
Accessibility
Reports
Reporting available upon request for point-in-time compliance status and WCAG conformance level.
Automated
Global
Remediations
Certain common issues of accessibility can be programmatically detected and remediated by AudioEye Dynamic Remediation Technology.
Monitoring Ongoing evaluation and continuous WCAG testing.
Accessibility
Toolbar
Web Personalization Tools that allow end-users to customize their user experience to meet their individual needs. The internationally recognized accessibility icon marks the entrance to the AudioEye Toolbar.
Certification
Statement
AudioEye Trusted Certification, which is an attestation of a site owner’s ongoing commitment to digital inclusion as defined by WCAG Success Criteria. Includes AudioEye Trusted Certification badge.
Accessibility
Statement (if
applicable)
Standardized accessibility messaging site owners may utilize on their site informing visitors of the digital inclusion efforts underway.
Training (On-
Demand Webinar
Archive)
User access to an archive of recorded Accessibility Training Seminars covering various topics to encourage digital accessibility best practices and universal design thinking.
Live Training
Webinars
User access to Accessibility Training Seminars covering various topics to encourage digital accessibility best practices and universal design thinking.
Manual Assistive
Technology (AT)
Testing
Site-level technical analysis and functional usability testing (manual testing) conducted by Assistive Technology testers.
Site Remediation Automated and manual test results provide feedback for AudioEye Engineers to develop custom, site-specific remediations to fix 66 4913-5438-0894 v10
issues of accessibility. Remediations scripts are served via AudioEye Dynamic Remediation Technology.
Sustainable
Testing &
Remediation Plan
Official accessibility auditor documentation to assist the site owner in addressing any accessibility complaints.
International Language Support
27 Languages/Dialects supported for display within the Ally Toolbar. Valid language attributes must be present in the source. Supported languages include:
• Arabic
• Cantonese (Hong Kong S.A.R.)
• Catalan (Catalan)
• Chinese (Taiwan)
• Chinese (People's Republic of China)
• Czech (Czech Republic)
• Danish (Denmark)
• Dutch (Netherlands)
• English (United States)
• English (United Kingdom)
• Finnish (Finland)
• French (France)
• French (Canada)
• German (Germany)
• Greek (Greece)
• Hungarian (Hungary)
• Italian (Italy)
• Japanese (Japan)
• Korean (Korea)
• Norwegian (Norway)
• Polish (Poland)
• Portuguese (Portugal)
• Portuguese (Brazil)
• Russian (Russia)
• Spanish (Spain)
• Spanish (Mexico)
• Swedish (Sweden)
Web Accessibility Compliance Representations & Warranties AudioEye continually monitors the relevant World Wide Web Consortium’s (W3C) WCAG to improve conformance with WCAG guidelines and to eradicate issues of accessibility that may impede access for persons with disabilities.
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AudioEye periodically monitors current law and practice regarding digital accessibility compliance including, but not limited to the ADA and other similar state and international laws.
AudioEye has and will continue to take steps necessary to help improve and maintain equal access to Customer website(s).
AudioEye monitors Customer website(s) and/or the platform hosting Customer website(s) to take the steps necessary to improve conformance with WCAG standards.
AudioEye evaluates Customer website(s) and/or the platform hosting Customer website(s) on a periodic basis to improve conformance with WCAG standards.
AudioEye periodically reviews automated and manual test results to develop remediations to Customer website(s) and/or the platform hosting Customer website(s) to increase conformance with WCAG Success Criteria.
AudioEye provides support and training resources and hosts training seminars that promote accessibility best practices including, but not limited to, universal design, WCAG Success Criteria, video captioning, and document remediation.
AudioEye works with and/or takes measures to provide product stakeholders in charge of managing the platform hosting Customer website(s) with information a) to improve the accessibility of the platform hosting Customer website(s), the site template, and web components that comprise Customer website(s), b) to incorporate accessibility into the design process, and c) to better ensure an optimal user experience for individuals with disabilities.
AudioEye supports a 24/7 help desk for site visitors, which enables them to report accessibility issues and grievances should they be encountered. AudioEye prioritizes the remediation of validated issues as submitted via the Help Desk.
AudioEye provides technical analysis and functional usability testing (manual testing) of Customer website(s) and/or the platform hosting Customer website(s), which is conducted by assistive technology (AT) testers.
Via proprietary and patented AudioEye Dynamic Remediation Technology, AudioEye remediates issues of accessibility identified within Customer website(s) and/or the platform hosting Customer website(s) and conducts retesting of issues to validate usability of remediated content and functionality.
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AudioEye provides limited to full implementation of the AudioEye Toolbar, which provides web personalization tools permitting site visitors to customize their user experience to meet individual needs.
Assumptions
To streamline communication during the project, Customer will be assigned an account manager who will be responsible for the quality and timeliness of all deliverables. The account manager will oversee and track the progress of the entire project and will be available to escalate concerns.
Website/Platform updates or structural changes that impact existing CSS ID/class selector attributes may require re-configuration and subsequent testing that demands a level of effort beyond the typical maintenance included with the AudioEye Services.
AudioEye engineers do not make any changes to the web environment that impact the visual display of the website. Required changes that impact visual display require collaboration with Customer and any visual changes implemented through the AudioEye Services require sign-off from Customer . In many cases, these changes are implemented by Customer at the source. For deficiencies impacting visual display or site structure/features/functions, AudioEye to obtain written permission from Customer to provision and apply the required fixes. AudioEye shall not be held liable for delays impacting, if applicable, delivery timelines pertaining to Customer supplying AudioEye with written approvals.
For any Success Criteria that cannot be met through the application of fixes facilitated through the AudioEye Services and applied to the frontend website/application through the AudioEye JavaScript, AudioEye collaborates, via CivicPlus, with software/web designers/developers and recommends best practices for effective resolution to be applied at the source and/or through universal design standards. The combination of this collective and collaborative effort helps ensure usability for Customer's site visitors. AudioEye to provide the necessary tools and/or instruction, allowing CivicPlus to implement fixes within the CMS product source (“Platform Remediation”).
For each project, the start date of Activation is determined by AudioEye.
AudioEye shall issue an AudioEye Trusted Certification indicating that Customer has a commitment to accessibility and inclusion in striving to maximize and continually improve conformance with the informative guidance supplied through W3C WCAG. If applicable, certification statements may indicate conformance exclusions and/or statements of partial conformance and/or reference to on-demand source feedback reports to inform end-users 69 4913-5438-0894 v10
about features/functions that do not conform to the target standard and/or remain a work in a progress.
Common exclusions resulting in conformance clarifications, as documented through source feedback reports, include: flash objects, highly visual/dynamic display widgets/modules, high volume content changes, maps, inaccessible PDFs, videos without captioning and/or audio descriptions, and 3rd party content.
Customer Responsibilities
Customer will identify a project lead to function as a single point of contact for the project.
Customer will make all reasonable efforts to address conformance exclusions indicated within the source remediation report.
Customer will make all reasonable efforts to educate AudioEye on the specific technical constraints of its Web environment, including details about its publication and hosting environments. Prior to execution of this Agreement, Customer to inform AudioEye of anticipated traffic exceeding 20 million monthly impressions. Customer understands and agrees that AudioEye will charge Customer the following overage fees, to be billed at the end of the current month, in which the overage occurred: $52 per million impressions above and beyond the monthly allotment. Please note: some single page requests may make multiple requests to AudioEye, and, therefore, trigger multiple impressions (i.e. iFrames on the page).
Customer to provide advanced notification to AudioEye prior to implementing or removing the AudioEye JavaScript within their web environment, including but not limited to Customer's production, staging, UAT, development, and/or sandbox environment(s).
Customer will provide AudioEye with feedback, comments, approvals and acceptance on all deliverables in a timely manner.
If Customer receives a legal demand letter or is served a legal notice, Customer may request a sustainable testing and remediation (STAR) plan (auditor notification letter) to inform plaintiff of the proactive steps already taken and being taken by Customer to ensure digital inclusion. Should plaintiff continue to pursue their legal efforts, Customer may request consulting or legal support services, which may be separate from and in addition to the Services included in this SOW.
Customer will make all reasonable efforts to send project and accessibility stakeholders to attend online accessibility training presentations provided by AudioEye.
Change Control Procedures
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To make a change to this SOW, Customer will submit a written request to CivicPlus specifying the proposed changes in detail. CivicPlus will submit to Customer an estimate of the charges and the anticipated changes in the delivery schedule that will result from the proposed change in the services (“Change Order”) stated within this SOW. AudioEye will continue performing the services in accordance with this SOW until the CivicPlus and Customer agree in writing on the change in scope of work, scheduling, and fees therefore.
Any Change Order shall be agreed to by the parties in writing prior to implementation. No additional fees shall be incurred without Customer's prior written authorization.
REMAINDER UNCHANGED.
Except as specifically modified and amended in this First Amendment, the terms of the Agreement remain in full force and effect and binding upon the parties.
EFFECTIVE DATE.
This First Amendment shall not become effective until it has been executed by the authorized representatives of both Parties.
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IN WITNESS WHEREOF , the Parties have executed this First Amendment as of the Amendment Effective Date.
CITY OF WILDOMAR
By: ___________________________
Name:
Title:
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
CIVICPLUS, LLC
By: ___________________________
Name:
Title:
72 CivicPlus
302 South 4th St. Suite 500
Manhattan, KS 66502
US
Statement of Work
Quote #: Q-106003-1
Date: 8/12/2025 1:24 PM
Expires On: 10/24/2025
Client:
City of Wildomar, CA
Bill To:
WILDOMAR CITY, CALIFORNIA
SALESPERSON Phone EMAIL DELIVERY METHOD PAYMENT METHOD
Jake Andrade (858)
762-3733
[email protected] Net 45
Discount(s)
QTY PRODUCT NAME DESCRIPTION 12 Month
Value
1.00 Recreation Management Year 1
Annual Fee Discount
Year 1 Annual Fee Discount USD -219.52
1.00 Recreation Management Year 1
Annual Fee Discount
Year 1 Annual Fee Discount USD -219.52
1.00 Recreation Management Year 1
Annual Fee Discount
Year 1 Annual Fee Discount USD -512.21
1.00 Web Accessibility Year 1 Annual
Fee Discount
Year 1 Annual Fee Discount USD -365.87
1.00 SeeClickFix 311 CRM Year 1
Annual Fee Discount
Year 1 Annual Fee Discount USD -3,312.70
One-time(s)
QTY PRODUCT NAME DESCRIPTION 12 Month
Value
1.00 Recreation Management
Premium
Premium Package -Project Coordination -Branded Public
Portal -Help Center Access -Access to Live Project
Support -Named Implementation Consultant
USD 3,885.00
4.00 Recreation Management Virtual
Training (Half Day Block)
Training (Virtual) - half day, up to 4 hours USD 3,000.00
73 QTY PRODUCT NAME DESCRIPTION 12 Month
Value
4.00 Recreation Management Virtual
Consulting (Half Day Block)
Consulting (Virtual) - half day, up to 4 hours USD 3,000.00
1.00 Cost Recovery Software
Implementation
Cost Recovery Software Implementation USD 1,838.00
1.00 Cost Recovery Software Training Training (Virtual) Up to 2 Hours USD 500.00
1.00 CivicPlus Payments CivicPlus Payments to be applied to product USD 0.00
1.00 Terminal Ingenico Link 2500 Terminal Ingenico Link 2500 USD 460.00
1.00 Terminal Ingenico Lane 3000 Terminal Ingenico Lane 3000 USD 490.00
1.00 CRM: Platform IdP Integration
Implementation Fee
Platform IdP Integration Implementation Fee USD 1,575.00 Recurring Service(s)
QTY PRODUCT NAME DESCRIPTION 12 Month
Value
1.00 Recreation Management Lighting
Integration
Recreation Management can schedule lighting at ball
fields that are controlled by Skylogix or Musco lighting systems.
USD 1,500.00
1.00 Recreation Management GIS
Integration
GIS Integration - Integrate with GIS software to
continually provide updated address information into the new system. ArcGIS from ESRI is only option. We do not
support other GIS options.
USD 1,500.00
1.00 Recreation Management Annual
Fee
Recreation Management Annual Fee USD 4,500.00
1.00 Document Management Document Management Module: Enabled to allow customers to upload documents and staff to manage
records.
USD 3,500.00
1.00 Recreation Management
AudioEye Enterprise
AudioEye Enterprise for Recreation Management USD 2,500.00
1.00 Cost Recovery Software Annual
Fee (Rec Customer)
Cost Recovery Software Annual Fee USD 3,500.00
1.00 CivicPlus Payments - Merchant
Fees (MFTCPA)
Per Tran .30 | ACH 1% | ACH Max $5 | ACH Reject $15 |
CC 3% | AMEX 3.5% | Dispute $15
USD 0.00
1.00 Terminal Support Annual Fee Terminal Service Annual Fee -Per Terminal USD 120.00
1.00 Terminal Support Annual Fee Terminal Service Annual Fee -Per Terminal USD 120.00
74 QTY PRODUCT NAME DESCRIPTION 12 Month
Value
1.00 SeeClickFix 311 CRM Pro Unlimited gov user licenses for the SeeClickFix 311 CRM system that includes request management, constituent
management, and a multi-channel communications
inbox.
USD 22,635.94
1.00 SeeClickFix 311 CRM
Marketplace App
Branded marketplace mobile app to expand SeeClickFix
311 CRM Request or Pro modules. Requires customer to
stay up to date with Google and Apple requirements.
USD 6,000.00
1.00 CRM: Platform IdP Integration
Annual Fee
Platform IdP Integration Annual Fee USD 1,575.00
1.00 SeeClickFix 311 CRM Connector
for ArcGIS (1-way)
One-way integration to a Feature Service within ArcGIS
to display your SeeClickFix 311 CRM service request
data in internal reports, public maps and Open Data
Portals
USD 1,500.00
List Price - Initial Term Total USD 23,331.54
Total Investment - Prorated Year 1 USD 17,281.99
Annual Recurring Services (Subject to Uplift) USD 48,950.94 Total Days of Quote:54
Initial Term Remaining Term: 10/13/2025 - 12/5/2025, Renewal Term 12/6 each calendar year. Promotion extends the
Remaining term and additional 12 months past 12/6.
Initial Term Invoice Schedule Total Investment - Prorated Year 1 to be invoiced upon signing.
Annual Recurring Services (Subject to Uplift)
for 12/6/2025 - 12/5/2026 to be invoiced
upon product launch or 3/16/2026, if earlier.
The Annual Recurring Services subscription fee for the Products (as described above) included in this SOW are prorated and co-termed to align with the Client’s current billing schedule for Municipal Websites (CivicEngage) and the Annual Recurring Services amount will subsequently be added to Client's Term and regularly scheduled annual invoices under the terms of the Agreement.
Client may issue purchase orders for its internal, administrative use only, and not to impose any contractual terms. Any terms contained in any such purchase orders issued by the Client are considered null and will not alter the Binding Terms, the Agreement or this SOW.
*See Amendment Signature Page for Signatures
75 City of Wildomar
JUSTIFICATION OF SOLE SOURCE/
SOLE BRAND REQUEST
SOLE SOURCE: Item is manufactured and/or only distributed by one vendor.
SOLE BRAND: Bids will be solicited for the requested brand only.
VENDOR/BRAND NAME: CivicPlus
BRIEF DESCRIPTION OF PURCHASE: CivicRec, SeeClickFix Pro
Please answer all questions in detail in order to prevent delays in evaluation.
1. Why is the acquisition restricted to this good/service/supplier? (Explain why the acquisition cannot be competitively bid.)
• CivicRec is the Recreation Management App and SeeClickFix is the Citizen Service Request App provided by CivicPlus. The City already contracts with CivicPlus for the CivicEngage website package. Adding these two products from CivicPlus will provide a single managed multi-product implementation. Using the CivicPlus Recreation Management App (CivicRec) and the Citizen Request App (SeeClickFix) will provide streamlined and consistent integration between these three products all owned by CivicPlus.
2. What are the consequences of not purchasing the good/service or contracting with the proposed supplier? • Similar Apps from another provider will not have the seamless integration with the other CivicPlus products being implemented by the City. Purchasing from another vendor will also require separate agreements with multiple vendors, and separate billing and invoicing cycles.
Consolidating these products under CivicPlus keeps them all under one agreement and the same billing cycle.
3. What market research was conducted to substantiate no competition, including evaluation of other items considered? (Provide a narrative of your efforts to identify other similar or appropriate goods/services, including a summary of how the department concluded that such alternatives are either inappropriate or unavailable. The names, addresses and phone numbers of suppliers contacted and the reasons for not considering them must be included or an explanation of why the survey or effort to identify other goods/services was not performed.)
• None. Staff worked directly with CivicPlus on procuring these as a “Single Source” because of other software products from the vendor the City currently has, and due to account credits that the vendor has offered for the implementation of CivicGov.
SeeClickFix is also a well-known and widely used application by other agencies for reporting of citizen requests. The City’s nearest neighbors, the City of Lake Elsinore and the City of Murrieta, both use the application. Regarding Civic Rec, City staff have discussed software integration with municipalities, and both the Cities of Corona and Temecula use Civic Engage with CivicRec as their recreation software.
4. How was the price offered determined to be fair and reasonable? (Explain what the basis was for comparison and include cost analyses as applicable.
• SeeClickFix: The City received an initial population-based quote from the vendor. The City completed an independent cost analysis based on pricing from the City of Lake Elsinore and the City of Murrieta for their SeeClickFix subscriptions. The analysis demonstrated that the City’s per-resident costs would be significantly greater than those of the neighboring cities. The City challenged the vendor on the quoted pricing. The vendor confirmed that the X
76 neighboring cities were on legacy pricing due to having acquired the product/subscription before SeeClickFix was purchased by CivicPlus. Therefore, the same pricing could not be matched. However, the vendor has offered an approximate 30% annually recurring discount price from their original quote, and offered 50% off for the first year of the program. The City also completed a cost analysis to estimate the time and FTE equivalent cost for continuing to manage service requests manually (current process). The vendor’s proposed annual costs are estimated to be less than or equivalent to the costs for the City to continue with the current manual process, and therefore it was determined that the product is a cost-effective option that will provide better service to the community and better management of service requests to the City. • CivicRec: Staff began the search for recreation software in early 2024 after the annual CPRS conference. The city was looking for alternative methods for handling and streamlining park shelter, sports field, and room rentals. Similarly, the general cost range of recreational software was compared to the current staff time for manually processing reservations and payments. Staff met with the vendor for a demo and estimated cost. Upon review, it was determined that the software was time and cost-efficient.
5. Describe any cost savings realized, or costs avoided by acquiring the goods/services from this supplier. • SeeClickFix: The City is receiving an annually recurring discount of about 30% on the program, and another 50% off the first year for the program. The City also completed a cost analysis to estimate the time and FTE equivalent cost for continuing to manage service requests manually (current process). The vendor’s proposed annual costs are estimated to be less than or equivalent to the costs for the City to continue with the current manual process, and therefore it was determined that the product is a cost-effective option that will provide better service to the community and better management of service requests to the City. • CivicRec: The realized savings will be in FTE from both Community Services and Administrative Services Departments. The current time allocated to staff for handling reservation forms and recording and processing payments will be nearly eliminated. For the Community Services Department, the part-time Recreation Leader is spending the majority of their scheduled hours focusing on processing and responding to the services the software will provide.
• In addition, the City received account credits related to the implementation of CivicGov which can be used towards these two new products, or towards the CivicEngage product.
I am aware of the City of Wildomar requirements for competitive bidding established in the municipal code Chapter 3.24 Purchasing of Supplies and Equipment. As an authorized department representative, I have gathered the required technical information and have made a concentrated effort to review comparable/equal equipment.
Requestor and
Department Head:
Print & Sign
Department
Date
Requestor and
Department Head:
Print & Sign
Department
Date
PURCHASING:
Print & Sign
Date
Public Works/Eng.
10/6/2025
77 CITY OF WILDOMAR
REGULAR MEETING
CONSENT CALENDAR
Agenda Staff Report # 1.9
Meeting Date: October 13, 2025
SUBJECT:
Streambed Alteration Agreement with the California
Department of Fish and Wildlife for the Clinton Keith Rd.
Widening Project (CIP 025-1)
SUBMITTED BY:
Jason Farag, Public Works Director/City Engineer
PREPARED BY:
Jason Farag, Public Works Director/City Engineer
ACTION:
Authorize the City Manager or his designee to execute a Streambed Alteration Agreement with the California Department of Fish and Wildlife for the Clinton Keith Rd. Widening Project, and authorize the City Manager or his designee to approve and execute any revisions to the Agreement that do not increase the City's costs or obligations under the Agreement.
SUMMARY:
As part of the Clinton Keith Rd. Widening Project, the City must enter into a Streambed Alteration Agreement with the California Department of Fish and Wildlife (CDFW) to authorize the City to perform construction in certain environmentally sensitive areas of the Project.
BACKGROUND:
Included in the 5-Year Capital Improvement Program (CIP) is the Clinton Keith Rd. Widening Project (Project, CIP 025-1). The Project includes the widening and pavement rehabilitation of Clinton Keith Rd. between Hidden Springs Rd. and Copper Craft Dr., just past the eastern City limits. The City is currently completing the right-of-way acquisition, environmental permitting, and design for the Project to prepare it for construction.
DISCUSSION:
The design of the Project includes construction in environmentally sensitive areas that require regulatory permits from various regulatory agencies including the State Water Quality Control Board (SWQCB), the California Department of Fish and Wildlife (CDFW), and the US Army Corp of Engineers (USACOE). The City's consultant has been working with these regulatory agencies to obtain the necessary permits to authorize the Project construction to occur in the environmentally sensitive areas. The CDFW requires the City to execute a Streambed Alteration Agreement (Agreement) as part of the permit issuance process. The Agreement establishes the measures that must be taken to protect fish and wildlife resources, avoidance and minimization measures, compensatory measures, and reporting measures. A copy of the Agreement is included as Attachment A. Staff recommends that the City Council authorize the City Manager or his designee to execute the Agreement and to also approve and execute revisions to the Agreement that do not increase the City's obligations or costs under the Agreement.
FISCAL IMPACT:
78 There are adequate funds included in the existing FY 25/26 budget for the Project (CIP 025-1) to cover the cost of the permitting process. Funding for these expenditures will come from the Transportation Uniform Mitigation Fee (TUMF) fund account (Fund 503) and/or the Development Impact Fee (DIF) Roads fund account (Fund 440).
This Agreement will require off-site compensatory mitigation, which will require the City to purchase credits from mitigation banks. Mitigation credits for this Agreement are currently estimated to cost $942,378. There are adequate funds included in the existing budget to purchase the credits and staff proposes to use TUMF to cover the cost for these credits, as the credits are TUMF eligible expenses. However, these costs are significantly greater than originally estimated and may require additional funding to be added to the Project at the time a construction contract award is made and actual construction costs are known.
Any necessary budget adjustments for the Project will be presented to the City Council at the time a construction contract award is brought forward for consideration/approval.
ATTACHMENTS:
A - Streambed Alteration Agreement
79 CALIFORNIA DEPARTMENT OF FISH AND WILDLIFE
INLAND DESERTS REGION
3602 INLAND EMPIRE BLVD, SUITE C-220
ONTARIO, CA 91764
STREAMBED ALTERATION AGREEMENT
EPIMS-RIV-55629-R6
WARM SPRINGS CREEK
CITY OF WILDOMAR
CLINTON KEITH ROAD WIDENING PROJECT
This Streambed Alteration Agreement (Agreement) is entered into between the California Department of Fish and Wildlife (CDFW) and City of Wildomar (Permittee) or as represented by Jason Farag.
RECITALS
WHEREAS, pursuant to Fish and Game Code section 1602, Permittee notified CDFW on December 17, 2024, that Permittee intends to complete the project described herein.
WHEREAS, pursuant to Fish and Game Code section 1603, CDFW has determined that the project could substantially adversely affect existing fish or wildlife resources and has included measures in the Agreement necessary to protect those resources.
WHEREAS, Permittee has reviewed the Agreement and accepts its terms and conditions, including the measures to protect fish and wildlife resources.
NOW THEREFORE, Permittee agrees to complete the project in accordance with the Agreement.
PROJECT LOCATION
The Clinton Keith Road Widening Project (Project) is located near multiple unnamed tributaries to Warm Springs creek, in the County of Riverside, State of California; Latitude 33.59789, Longitude -117.24108; Township 6 South, Range 4 West. The Project is located within Assessor’s Parcel Number 376-249-160.
PROJECT DESCRIPTION
The Project is limited to widening two miles of Clinton Keith Road from Arya Road to the City’s easterly limits. The Project will construct new culverts, culvert replacements, and necessary Right of Way (ROW) requirements for the City and future residential development (storm drains, sidewalks, concrete curbs, gutters, ADA ramps, driveway approaches, CMU retaining walls, catch basins, rock bioswales, headwalls, and storm 80 EPIMS-RIV-55629-R6
Streambed Alteration Agreement
drains. Direct permanent impacts of 0.324-acre to riparian/riverine resources will include clearing and grubbing for construction access, including the removal of two Fremont cottonwood trees; grading and earthwork import, construction of pipe culvert headwalls and drain pipes, and construction of grouted riprap. Temporary impacts of 0.081-acre to riparian/riverine resources will include re-contouring temporary access roads and hydroseeding areas of cleared vegetation.
PROJECT IMPACTS
Existing fish or wildlife resources the Project could substantially adversely affect include:
BIRDS: least bell’s vireo (Vireo bellii pusillus), burrowing owl (Athene cunicularia), red- tailed hawk (Buteo jamaicensis), red-shouldered hawk (Buteo lineatus), bushtit (Psaltriparus minimus), California horned lark (Eremophilia alpestris), cedar waxwing (Bombycilla cedrorum), turkey vulture (Cathartes aura), mourning dove (Zenaida macroura), California scrub-jay (Aphelocoma californica), American crow (Corvus brachrhynchos), American kestrel (Falco sparverius), house finch (Haemorhous mexicanus), lesser goldenfinch (Spinus psaltria), ring-billed gull (Larus delewarensis), western meadowlark (Sturnella neglecta), northern mockingbird (Mimus polygottos), California thrasher (Toxostoma redivivum), American pipit (Anthus rubescens), California quail (Callipepla californica), yellow-rumped warbler (Setophaga coronata), oak titmouse (Baeolophus inornatus), grasshopper sparrow (Ammodramus savannarum), song sparrow (Melospiza melodia), California towhee (Melozone crissalis), spotted towhee (Piplio masculatus), white-crowned sparrow (Zonotrichia leucophrys), Nuttal’s woodpecker (Dryobates nuttallii), acorn woodpecker (Melanerpes formicovorus), blue-gray gnatcatcher (Polioptila caerulea), coastal California gnatcatcher (Polioptila californica californica), ruby-crowned kinglet (Corthylio calendula), red-breasted nuthatch (Sitta canadensis), Anna’s hummingbird (Calypte anna), Costa’s hummingbird (Calypte costae), Allen’s hummingbird (Selaphorus sasin), Bewick’s wren (Thryomanes bewickii), black phoebe (Sayornis nigricans), Say’s phoebe (Sayornis saya), Cassin’s kingbird (Tyrannus vociferans), PLANTS: laurel sumac (Malosma laurina), lemonade berry (Rhus intergrifolia), Western ragweed (Ambrosia psilostachya), California sagebrush (Artemisia californica), California mugwort (Artemisia douglasiana), coyote brush (Baccharis pilularis), mulefat (Baccharis salicfolia), common sandaster (Corethrogyne filaginifolia), brittlebush (Encelia farinosa), goldenbush (Ericameria sp.), Canada horseweed (Erigeron canadensis), leafy fleabane (Erigeron foliosus var. foliosus), sawtooth goldenbush (Hazardia squarrosa), common sunflower (Helianthus annus), telegraph weed (Heterotheca grandiflora), Menzies’ goldenbush (Isocoma menziesii), cudweed (Pseudognaphalium sp.), wire lettuce (Stephanomeria sp.), small-flowered fiddleneck (Amsinckia menziesii), black mustard (Brassica nigra), hedge mustard (Sisymbrium sp.), valley cholla (Cylindropuntia bernardina), coast cholla (Cylindropuntia prolifera), coastal pricklypear (Opuntia littoralis), honeysuckle (Lonicera sp.), goosefoot (Chenopodium sp.), dodder (Cuscuta sp.), Missouri gourd (Cucurbita foetidissima), turkey-mullein (Croton setiger), rattlesnake sandmat (Euphorbia albomarginata), euphorbia (Euphorbia sp), American bird’s foot trefoil (Acmispon americanus), deerweed (Acmispon glaber), lotus (Acmispon sp.), Pomona milkvetch (Astragalus pomonensis), redbud (Cercis occidentalis), palo verde (Parkisonia sp.), coast live oak (Quercus agrifolia), phacelia (Phacelia sp.), white sage (Salvia apiana), chia sage (Salvia columbariae), black sage (Salvia mellifera), vinegarweed (Trichostema lanceolatum), bushmallow (Malacothamnus sp.), red maids (Calandrinia menziesii), desert wishbone bush (Mirabilis laevis), poppy (Eschscholzia sp.), pittosporum 81 EPIMS-RIV-55629-R6
Streambed Alteration Agreement
(Pittosporum sp.), chaparral beard tongue (Keckiella antirrhinoides), California sycamore (Platanus racemosa), gilia (Gilia sp.), California buckwheat (Erigonum fasciculatum), rose and white buckwheat (Erigonum gracillimum), hoaryleaf ceanothus (Ceanothus crassifolius), chamise (Adensostoma fasciculatum), toyon (Heteromeles arbutifolia), monkeyflower (Diplacus sp.), Fremont cottonwood (Populus fremontii), Goodding’s black willow (Salix gooddingii), Arroyo willow (Salix lasiolepis), willow (Salix sp.), blue elderberry (Sambucus mexicana), Mexican rush (Juncus mexicanus), mariposa lily (Calochortus sp.);
MAMMALS: coyote (Canis latrans), woodrat (Neotoma sp.), desert cottontail (Sylvilagus audubonii), California ground squirrel (Otospermophilius beecheyi); REPTILES: common side-blotched lizard (Uta stansburiana), western fence lizard (Sceloporus occidentalis);
INSECTS: Crotch’s bumble bee (Bombus crotchii), western honeybee (Apis mellifera), painted lady (Vanessa cardui);
The adverse effects the Project could have on the fish or wildlife resources identified above include: disturbance from Project activity, reduction and loss of habitat coverage, composition, distribution, and cross-pollination/reproductive opportunity; changes in the bed, bank, or channel. The Project will temporarily impact 0.081-acre and permanently impact 0.324-acre associated with unnamed tributaries to Warm Springs Creek. The Project will impact a total of 0.402 acre of stream bed, bank, and channel, which are the limits of the Project impacts authorized under this agreement (Table 1).
Table 1.
IMPACTS Permanent Impacts (acres) Temporary Impacts (acres) Riparian Resources 0.053 0.018
Riverine Resources 0.271 0.063
TOTAL 0.324 0.081
MEASURES TO PROTECT FISH AND WILDLIFE RESOURCES
1. Administrative Measures
Permittee shall meet each administrative requirement described below.
1.1 Documentation at Project Site. Permittee shall make the Agreement, any extensions and amendments to the Agreement, and all related notification materials and California Environmental Quality Act (CEQA) documents, readily available at the project site at all times and shall be presented to CDFW personnel, or personnel from another state, federal, or local agency upon request.
82 EPIMS-RIV-55629-R6
Streambed Alteration Agreement
1.2 Providing Agreement to Persons at Project Site. Permittee shall provide copies of the Agreement and any extensions and amendments to the Agreement to all persons who will be working on the project at the project site on behalf of Permittee, including but not limited to contractors, subcontractors, inspectors, and monitors.
1.3 Notification of Conflicting Provisions. Permittee shall notify CDFW if Permittee determines or learns that a provision in the Agreement might conflict with a provision imposed on the project by another local, state, or federal agency. In that event, CDFW shall contact Permittee to resolve any conflict.
1.4 Project Site Entry. Permittee agrees that CDFW personnel may enter the project site at any time to verify compliance with the Agreement.
1.5 Take of Nesting Birds. Fish and Game Code section 3503 makes it unlawful to take, possess, or needlessly destroy the nest or eggs of any bird, except as otherwise provided by Fish and Game Code or any regulation made pursuant thereto. Fish and Game Code section 3503.5 makes it unlawful to take, possess, or destroy any birds in the orders Falconiformes or Strigiformes (birds-of-prey) to take, possess, or destroy the nest or eggs of any such bird except as otherwise provided by Fish and Game Code or any regulation adopted pursuant thereto.
Fish and Game Code Section 3513 makes it unlawful to take or possess any migratory nongame bird except as provided by the rules and regulations adopted by the Secretary of the Interior under provisions of the Migratory Bird Treaty Act 1918, as amended (16 U.S.C. § 703 et seq.). The issuance of this Agreement does not in any way exempt or excuse compliance with these statutes.
1.6 Additional Project Impacts. Permittee shall submit to CDFW a request to amend this Agreement if any additional impacts to Fish and Game Code section 1602 resources, or additional operations and maintenance activities not identified in this Agreement are anticipated. No additional impacts to Fish and Game Code section 1602 resources are authorized unless the impacts and/or activities are expressly authorized by CDFW by amendment to this Agreement.
1.7 Notify CDFW Prior to Work. Permittee shall notify CDFW by email at least five (5) working days prior to initiation of Project activities. See contact information below.
1.8 Reporting of Violations. Permittee shall report any violations of the Agreement, whether committed by Permittee or any person acting on behalf of Permittee, to the CDFW contact identified below within 48 hours of the violation occurring.
1.9 Dead or Injured Species. Permittee shall report any dead or injured CESA- or ESA- listed threatened, endangered, or fully protected species, or species of special concern found along roads or in Project areas to CDFW within 24 hours via email according to contact information below. The Permittee shall report the 83 EPIMS-RIV-55629-R6
Streambed Alteration Agreement
location, cause of death or injury, species found, and any other relevant information.
1.10 Compliance with other Agencies. The Agreement does not relieve the Permittee of responsibilities for compliance with applicable federal, state, or local laws, ordinances or grant conditions.
1.11 Work According to Plans. Final stamped engineered design plans shall be submitted to CDFW a minimum of 30 days prior to start of Project activities, for review by CDFW prior to Project start. The final plans shall be based on the Project design plans submitted to CDFW in the notification package. If the submitted Project plans differ substantially from the Project description, Permittee shall provide CDFW a detailed, written description of the changes made. CDFW may require an amendment to this Agreement or submission of a new notification prior to starting the Project if the Project designs have changed from those submitted in the Notification Package.
2. Avoidance and Minimization Measures
To avoid or minimize adverse impacts to fish and wildlife resources identified above, Permittee shall implement each measure listed below.
General Wildlife Protection and Prevention Measures
2.1 Designated Biologist(s) and Biological Monitor(s). Permittee shall submit to CDFW for review and approval the names, qualifications, business addresses, and contact information of any qualified biologists (Designated Biologist(s)) and Biological Monitor(s) that will be utilized to conduct species/habitat surveys, biological monitoring, or mitigation planning and implementation activities at least 30 days before initiating ground- or vegetation- disturbing activities.
Permittee shall specify the proposed responsibilities of each Designated Biologist(s) and/or Biological Monitor(s) and provide clear evidence of knowledge, experience, and capability of performing those proposed duties.
Optional CDFW biologist resume form available here:
https://nrm.dfg.ca.gov/FileHandler.ashx?DocumentID=202869.
2.1.1 A qualified Designated Biologist(s) is an individual who holds a bachelor’s degree from an accredited university and 1) is knowledgeable in relevant species’ life histories and ecology, 2) can correctly identify relevant species, 3) has conducted field surveys for relevant species, 4) is familiar with relevant survey protocols, and 5) is knowledgeable of state and federal laws regarding the protection of sensitive species.
2.1.2 A Biological Monitor(s) is an individual who shall have academic and professional experience in biological sciences and related resource management activities as it pertains to this Project, experience with construction-level biological monitoring, be able to recognize species that 84 EPIMS-RIV-55629-R6
Streambed Alteration Agreement
may be present within the Project area and be familiar with the habitats and behaviors of those species.
2.2 Responsibility of the Designated Biologist(s). The Designated Biologist(s) shall be responsible for monitoring activities addressed by this Agreement, including, but not limited to all activities that result in clearing, grading, drilling, and/or other ground-disturbing activities. To ensure compliance with the measures of this Agreement, the Designated Biologist(s) shall confirm and monitor the limits of Project activities addressed by this Agreement.
2.3 Authority of Designated Biologist(s). To ensure compliance with the measures of this Agreement, the Designated Biologist(s) shall have the authority to immediately halt any activity that does not comply with this Agreement, order any reasonable measure to avoid the violation of any measure of this Agreement, and directly contact CDFW for any reason. If the Designated Biologist(s) determines that the Project may have an adverse effect on any special-status species (threatened, endangered, candidate, species of special concern, etc.), they shall halt construction and notify the appropriate agencies immediately.
Unless authorized by CDFW, the Designated Biologist(s) shall not have the authority to handle any special-status species (threatened, endangered, candidate, species of special concern, etc.).
2.4 Authority of Biological Monitor(s). The Permittee or Designated Biologist shall designate a person to monitor on-site compliance with all conditions of this Agreement. The Biological Monitor shall halt Project Activities to comply with the terms of this Agreement and otherwise avoid impacts to species or habitats.
2.5 Delineate Work Area Boundary. In consultation with the Designated Biologist(s), Permittee shall clearly delineate the outer perimeter of the work areas and access routes with appropriate fencing, signage, and/or flagging to prevent damage to adjacent habitats prior to start of Project activities. The delineation materials shall be in place during all periods of operation and all persons employed or otherwise working on the Project site shall be instructed about the restrictions. Permittee shall ensure the delineation materials are monitored daily, and maintained, repaired, or replaced immediately if the materials are damaged, lost, stolen, or become ineffective in any way. The Designated Biologist(s) shall ensure the delineation materials do not create a barrier to wildlife movement and will not pose a risk to wildlife safety.
2.6 Environmentally Sensitive Areas. The Designated Biologist shall determine and clearly delineate any necessary avoidance and/or buffer areas with appropriate fencing, signage, and/or flagging. The delineation materials shall be visibly discernable from the ‘standard work area boundary’ materials and all persons employed or otherwise working on the Project site shall be instructed about the restrictions associated with these environmentally sensitive areas. Permittee shall ensure the delineation materials are monitored daily, and maintained, repaired, or replaced immediately if the materials are damaged, lost, stolen, or 85 EPIMS-RIV-55629-R6
Streambed Alteration Agreement
become ineffective in any way. The Designated Biologist(s) shall ensure the delineation materials do not create a barrier to wildlife movement and will not pose a risk to wildlife safety.
2.7 Wildlife Species. To avoid impact to any non-listed wildlife species, a Designated Biologist shall inspect the project area prior to any project activities. Any individuals found shall not be harassed and shall be allowed to leave the project area unharmed. If needed, a Designated Biologist may guide, handle, or capture an individual non-listed wildlife species to move it to a nearby safe location within nearby refugium, or it shall be allowed to leave the project site of its own volition.
Capture methods may include hand, dip net, lizard lasso, snake tongs and snake hook. If the wildlife species is discovered or is caught in any pits, ditches, or other types of excavations, the Designated Biologist shall release it into the most suitable habitat near the site of capture.
2.8 Educational Program. Permittee shall conduct an education program (Education Program) for all persons employed or otherwise working on the Project prior to performing any work on site. The Education Program shall consist of a presentation from a Designated Biologist(s) that includes a discussion of the biology of the habitats and species identified in this Agreement and present at the Project site. The Designated Biologist(s) shall also include as part of the Education Program information about the distribution and habitat needs of any protected species that may be present, legal protections for those species, penalties for violations and Project-specific protective measures included in this Agreement. Interpretation shall be provided for non-English speaking workers, and the same instruction shall be provided for any new workers prior to their performing work on site. The Permittee shall prepare and distribute wallet-sized cards or a fact sheet that contains this information for workers to carry on site.
Upon completion of the Education Program, employees shall sign a form stating they attended the Education Program and understand all protection measures.
These forms shall be filed at the worksite offices and be available to CDFW upon request. The Education Program shall be repeated annually for part of the Project extending more than one (1) year. Copies of the Education Program’s materials shall be maintained at the Project site for workers to reference as needed.
2.8.1 Invasive Species Education Program. Permittee shall include an invasive species education program for all persons working on the Project prior to the performing any work on site. The invasive species education program shall consist of a presentation from a Designated Biologist(s) that includes a discussion of the invasive species currently present within the Project site as well as those that may pose a threat to or have the potential to invade the Project site. The discussion shall include a physical description of each species and information regarding their habitat preferences, local and statewide distribution, modes of dispersal, and impacts. The invasive species education program shall also include a 86 EPIMS-RIV-55629-R6
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discussion of Best Management Practices (BMPs) to be implemented at the Project site to avoid the introduction and spread of invasive species into and out of the Project site.
2.9 Daily Clearance Survey. Before the start and end of daily Project activities. The Designated Biologist or Biological Monitor shall survey the Project area to ensure wildlife incidentally trapped due to project activities are allowed to escape.
2.9.1 Excavated Areas. At the end of each workday, Permittee shall, with the oversight of the Designated Biologist(s) or a trained construction management staff, secure any open trench or excavated area within the Project area addressed by this Agreement such that animals are unable to enter and become entrapped. The excavated areas must be secured using appropriate site- and species-specific methods, such as, placing plywood or other barrier materials over the excavated area, placing an escape ramp of suitable material and at an angle no greater than 30 degrees at each end of the open trench/excavated area, or installing temporary fencing around the perimeter of trenches or holes.
2.9.2 Check for Wildlife in Pipes/Construction Materials. Permittee shall visually inspect all sections of pipe/construction materials for the presence of wildlife sheltering within them prior to the pipe sections being placed in the trench and attached together or shall have the ends capped while stored on site to prevent wildlife from entering. After attaching the pipe sections to one another, whether in the trench or not, the exposed end(s) of the pipeline shall be capped at the end of each day during construction to prevent wildlife from entering and being trapped in the pipeline. All pipes, hoses, or similar structures less than 12 inches in diameter shall be closed or covered to prevent animal entry.
Nesting Bird Protection
2.10 Nesting Birds. It is the Permittee’s responsibility to avoid impacts to nesting birds.
Permittee shall ensure that impacts to nesting birds are avoided by assigning a Designated Biologist to complete pre-construction surveys, determine/establish appropriate avoidance and minimization measures, and monitor the efficacies of these measures. The Designated Biologist must have experience with conducting bird surveys using appropriate survey methodology (e.g., Ralph et al. 19931) and United States Fish and Wildlife Service [USFWS] and/or CDFW- accepted species-specific survey protocols, available here:
https://wildlife.ca.gov/conservation/survey-protocols; nesting surveying techniques, recognizing breeding and nesting behaviors, locating nests and
1 Ralph, C.J., G.R. Geupel, P. Pyle, T.E. Martin, and D.F. DeSanta. 1993. Handbook of field methods for monitoring land birds. General Technical Report PSW-GTR 144. USDA Forest Service Pacific Southwest Research Station. Albany, CA.
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breeding territories, and identifying nesting stages and nest success (e.g., Martin and Geupel 19932)
2.10.1 Nesting Bird Pre-construction Surveys. Surveys shall be conducted by the Designated Biologist at the appropriate time of day/night, during appropriate weather conditions, within three (3) days prior to the initiation of Project activities addressed by this Agreement. Surveys shall encompass all suitable areas including trees, shrubs, bare ground, burrows, cavities, and structures. Survey duration shall take into consideration the size of area subject to this Agreement; density, and complexity of the habitat; number of survey participants; survey techniques employed; and shall be sufficient to ensure the data collected is complete and accurate. Pre-construction surveys shall focus on both direct and indirect evidence of nesting, including nest locations and nesting behavior (e.g., copulation, carrying of food or nest materials, nest building, removal of fecal sacks, flushing suddenly from atypically close range, agitation, aggressive interactions, feigning injury or distraction displays, or other behaviors). If a nest is suspected, but not confirmed, the Designated Biologist shall establish a disturbance-free buffer until additional surveys can be completed, or until the location can be inferred based on observations. The Designated Biologist shall not risk failure of the nest to determine the exact location or status and will make every effort to limit the nest to potential predation as a result of the survey/monitoring efforts (e.g., limit number of surveyors, limit time spent at/near the nest, scan the site for potential nest predators before approaching, immediately depart nest area if indicators of stress or agitation are displayed). If a nest is observed, but thought to be inactive, the Designated Biologist shall monitor the nest for one hour (four hours for raptors during the non-breeding season) prior to approaching the nest to determine status. The Designated Biologist shall use their best professional judgement regarding the monitoring period and whether approaching the nest is appropriate. Results of pre-construction surveys shall be provided to CDFW at least one business day prior to commencement of Project activities. Results of ongoing monitoring surveys shall be provided to CDFW upon request.
2.10.2 Buffers. When an active nest is confirmed, the Designated Biologist shall immediately establish a conservative buffer surrounding the nest based on their best professional judgement and experience. The buffer shall be delineated to ensure that its location is known by all persons working within the vicinity but shall not be marked in such a manner that it attracts predators. Once the buffer is established, the Designated Biologist shall document baseline behavior, stage of reproduction, and existing site
2 Martin, T.E. and G.R. Geupel. 1993. Nest-monitoring plots: methods for locating nests and monitoring success. Journal of Field Ornithology 64:507-514.
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conditions, including vertical and horizontal distances from proposed work areas, visual or acoustic barriers, and existing level of disturbance. The Designated Biologist shall monitor the nest at the onset of Project activities addressed by this Agreement, and at the onset of any changes in Project activities (e.g., increase in number or type of equipment, change in equipment usage, etc.) to determine the efficacy of the buffer. If the Designated Biologist determines that Project activities may be causing an adverse reaction, the Designated Biologist shall adjust the buffer accordingly.
2.10.3 Ongoing Monitoring. The Designated Biologist shall be onsite daily to monitor all existing nests, the efficacy of established buffers, and to document any new nesting occurrences. The Designated Biologist shall document the status of all existing nests, including the stage of reproduction and the expected fledge date. If a nest is suspected to have been abandoned or failed, the Designated Biologist shall monitor the nest for a minimum of one hour (four hours for raptors), uninterrupted, during favorable field conditions. If no activity is observed during that time, the Designated Biologist may approach the nest to assess the status.
2.10.4 Securing Site. The Permittee, under the direction of the Designated Biologist, may also take steps to discourage nesting on the Project site, including moving equipment and materials daily, covering material with tarps or fabric, and securing all open pipes and construction materials.
The Designated Biologist shall ensure that none of the deterrent materials pose an entanglement risk to birds or other species. The Designated Biologist shall include a detailed account of any steps taken to discourage nesting within the Project site in the summary reports.
2.10.5 Reporting. The Designated Biologist shall be responsible for providing summary reports, where relevant, to CDFW no less than once weekly regarding the nesting species identified onsite, discovery of any of new nests, the status/outcome of any previously identified nest, buffer distances established for each nest, and any adjustments made to established buffers. If Project activities result in the abandonment of, or damage to a nest, Permittee shall notify CDFW within 24 hours of detection.
Burrowing Owl Protection
2.11 Burrowing Owl. Permittee shall ensure that impacts to burrowing owls are avoided through the implementation of pre-construction surveys, ongoing monitoring, and if necessary, establishment of minimization and mitigation measures.
2.11.1 Burrowing Owl Habitat Assessment. Prior to the initiation of Project activities, Permittee shall conduct a burrowing owl habitat assessment 89 EPIMS-RIV-55629-R6
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consistent with the 2006 Burrowing Owl Survey Instructions3. A habitat assessment shall be conducted by Designated Biologist(s) knowledgeable of burrowing owl sign, habitat, ecology, and field identification of the species, during appropriate weather conditions, at least thirty (30) calendar days prior to the initiation of Project activities.
The assessment shall consist of walking the Project site to identify the presence of burrowing owl habitat 4. If habitat is found on the Project site, then walk a 150-meter (approximately 500 feet) buffer zone around the Project boundary, if permission to access the buffer area has been obtained. If access permission cannot be obtained, visually inspect the adjacent habitat areas with binoculars or spotting scopes. Survey duration shall take into consideration the size of the property; density, and complexity of the habitat; number of survey participants; survey techniques employed; and shall be sufficient to ensure the data collected is complete and accurate. A report summarizing the results of the habitat assessment shall be submitted to CDFW within 10 days of survey completion.
2.11.2 Focused Survey for Burrowing Owls. If the burrowing owl habitat assessment identifies burrowing owl habitat onsite, Permittee shall have a qualified Designated biologist, pre-approved by CDFW, perform a survey for burrowing owls between 30 and 60 days prior to any Project impacts. If the Project site is in within the Western Riverside County Multiple Species Habitat Conservation Plan (MSHCP) Burrowing Owl Survey Area, the following is required. A minimum of one site visit must occur, but additional visits may be warranted depending on the results of the first site visit. Surveys conducted during the breeding season March 1 - August 31 are required to describe if, when, and how the site is used by burrowing owls. All surveys shall be conducted as described in Parts A and B below. Surveys shall be conducted during weather that is conducive to observing owls outside their burrows and detecting burrowing owl sign. Surveys will not be accepted if they are conducted during rain, high winds (> 20 mph), dense fog, or temperatures over 90
3 Western Riverside County Multiple Species Habitat Conservation Plan (RCA). 2006. Burrowing Owl Survey Instructions for the Western Riverside Multiple Species Habitat Conservation Plan Area.
Available for download at: https://www.wrc-
rca.org/species/survey_protocols/burrowing_owl_survey_instructions.pdf
4 Burrowing owls use a variety of natural and modified habitats for nesting and foraging that is typically characterized by low-growing vegetation. Burrowing owl habitat includes but is not limited to, short or sparse vegetation (at least at some time of year), presence of burrows, burrow surrogates or presence of fossorial mammal dens, well-drained soils, and abundant and available prey. Vegetation and features may include native and non-native grassland, interstitial grassland with shrub lands, shrub lands with low density shrub cover, golf courses, drainage ditches, earthen berms, unpaved airfields, pastureland, dairies, fallow fields, and agricultural use areas. Burrowing owls typically use burrows made from fossorial (adapted for burrowing or digging) mammals such as ground squirrels or badgers, and often manmade structures such as earthen berms; cement culverts; cement, asphalt, rock, or wood debris piles; or openings beneath cement or asphalt pavement 90 EPIMS-RIV-55629-R6
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°F. Part B surveys shall be conducted in the morning one hour before sunrise to two hours after sunrise or in the early evening two hours before sunset to one hour after sunset. Count and map all burrowing owl sightings, occupied burrows, and burrows with owl sign. Record the location of all owls including numbers of pairs and juveniles and any behavior such as courtship and mating. Map the extent of all suitable habitat. Owl signs may not be detectable if surveys under Part A are conducted within 5 days following rain. Absence of burrowing owl sign cannot be used to confirm absence of the species if the focused burrow survey (Part A) is conducted within 5 days of rain; therefore, in this instance, completion of all four focused burrowing owl surveys (Part B) is required.
Part A: Focused Burrow Surveys
A focused burrow survey that includes natural burrows or suitable man- made structures needs to be conducted as described below.
1. A systematic survey for burrows including burrowing owl sign shall be conducted by walking through suitable habitat over the entire survey area (i.e., the Project site and within 150 meters).
Pedestrian survey transects need to be spaced to allow 100% visual coverage of the ground surface. The distance between transect center lines should be no more than 30 meters
(approximately 100 ft.) and should be reduced to account for differences in terrain, vegetation density, and ground surface visibility. To efficiently survey Projects larger than 100 acres, it is recommended that two or more qualified surveyors conduct concurrent surveys.
2. The location of all suitable burrowing owl habitat, potential owl burrows, burrowing owl signs, and any owls observed shall be recorded and mapped, including GPS coordinates. If the survey area contains natural or man-made structures that could potentially support burrowing owls, or owls are observed during the burrow surveys, the systematic surveys shall continue as described in Part B. If no potential burrows are detected, no further surveys are required. A written report including photographs of the Project site, location of burrowing owl habitat surveyed, location of transects, and burrow survey methods shall be prepared and submitted to CDFW.
Part B: Focused Burrowing Owl Surveys
Focused Burrowing Owl Surveys shall consist of site visits on four separate days at least one week apart. The first one may be conducted concurrent with the Focused Burrow Survey.
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1. Upon arrival at the survey area and prior to initiating the walking surveys, surveyors using binoculars or spotting scopes shall scan all suitable habitat, location of mapped burrows, owl sign, and owls, including perch locations to ascertain owl presence. This is particularly important if access has not been granted for adjacent areas with suitable habitat.
2. A survey for owls and owl sign shall then be conducted by walking through suitable habitat over the entire Project site and within the adjacent 150 m (approx. 500 feet), if permission to access the buffer area has been obtained. These “pedestrian surveys” should be spaced to allow 100% visual coverage of the ground surface.
The distance between transect center lines should be no more than 30 meters (approx. 100 feet.) and should be reduced to account for differences in terrain, vegetation density, and ground surface visibility. To efficiently survey projects larger than 100 acres, it is recommended that two or more qualified surveyors conduct concurrent surveys. It is important to minimize disturbance near occupied burrows during all seasons.
3. If access is not obtained, then the area adjacent to the Project site shall also be surveyed using binoculars or spotting scopes to determine if owls are present in areas adjacent to Project site.
This 150-meter buffer zone is included to fully characterize the population. If the site is determined not to be occupied, no further surveys are required except as described below.
2.11.3 Burrowing Owl Focused Survey Results. Permittee shall submit the survey methodology and results within ten days of survey completion and at least twenty-one days prior to commencement of Project activities addressed by this Agreement to CDFW Inland Deserts Region at the address below under Contact Information. Results shall discuss the survey methodology, transect width, duration, conditions, and results of the survey. Appropriate maps showing burrow locations shall be included. If the report indicates further surveys are not required, then the report should state the reason(s) why further focused burrowing owl surveys are not necessary.
2.11.4 Burrowing Owl Pre-Construction Inspection. If burrows or suitable burrowing owl habitat is found onsite, Permittee shall have a qualified biologist, pre-approved by CDFW, inspect all burrows that exhibit typical characteristics of owl activity within three (3) days prior to any ground disturbing or site-preparation activities. Evidence of owl activity may include presence of owls themselves, burrows, and owl signs at burrow entrances such as pellets, whitewash or other “ornamentation,” feathers, prey remains, etc. If owl presence is difficult to determine, Permittee 92 EPIMS-RIV-55629-R6
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shall monitor the burrows with motion-activated trail cameras for at least 24 hours to evaluate burrow occupancy. If it is evident that the burrows are actively being used, Permittee shall not commence activities until no sign is present that the burrows are being used by adult or juvenile owls or following CDFW approval of a Burrowing Owl Plan. CDFW shall be notified in writing of detection of active burrows within three (3) days.
2.11.5 Burrowing Owls Observed During Construction. If burrowing owls are observed within Project Site(s) during Project implementation and construction, Permittee shall notify CDFW immediately in writing at the address below under Contact Information (reference SAA# EPIMS-RIV- 55629-R6). Further, Permittee shall be responsible for implementing appropriate avoidance and mitigation measures, including burrow avoidance, passive or active relocation, or other appropriate mitigation measures as identified in the Burrowing Owl Plan.
2.11.6 Burrowing Owl Plan. If burrowing owls are detected on the Project site, the Permittee shall prepare a Burrowing Owl Plan that shall be submitted to CDFW for review and approval at least 30 days prior to initiation of Project activities. If burrowing owls are detected after Project activities have been initiated, a Burrowing Owl Plan shall be submitted to CDFW for review and approval within two weeks of detection and no Project activity shall continue within 1000 feet of the burrowing owls until CDFW approves the Burrowing Owl Plan. The Burrowing Owl Plan shall describe proposed avoidance, relocation, monitoring, minimization, and/or mitigation actions. If the site is within an MSHCP Criteria Area, then at least 90 percent of the area with long-term conservation value shall be included in the MSHCP Conservation Area. If the Project site (including adjacent areas) supports three or more pairs of burrowing owls and supports greater than 35 acres of suitable habitat and is non- contiguous with MSHCP Conservation Area lands, at least 90 percent of the area with long-term conservation value and burrowing owl pairs shall be conserved onsite. The Burrowing Owl Plan shall include the number and location of occupied burrow sites and details on proposed buffers if avoiding the burrowing owls or information on the adjacent or nearby suitable habitat available to owls for relocation. If no suitable habitat is available nearby for relocation, details regarding the creation and funding of artificial burrows (numbers, location, and type of burrows) and management activities for relocated owls shall also be included in the Burrowing Owl Plan. The Permittee shall implement the Burrowing Owl Plan following CDFW review and approval.
Crotch’s Bumble Bee
2.12 Crotch’s Bumble Bee – Habitat Mapping. No less than 120 days prior to the initiation of activities addressed by this Agreement, Permittee shall complete and 93 EPIMS-RIV-55629-R6
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submit to CDFW for review and comment a baseline habitat mapping report encompassing Fish and Game Code section 1602 resources (including channel side slopes) identified under this Agreement. Mapping will identify habitat alliances following Sawyer et al. (2009[1]) and the report will identify species composition for each mapped alliance. Results of the habitat mapping effort shall be submitted to CDFW.
2.13 Crotch’s Bumble Bee – Surveys. If habitat mapping identifies the presence of plants (e.g., genera Antirrhinum, Phacelia, Clarkia, Cordylanthus, Dendromecon, Eschscholzia, Eriogonum, Hypericum, Lantana, Lupinus, Salvia, Asclepias, Cirsium, Monardella, Keckiella, Acmispon, Euthamia, Ehrendorferia, Vicia, and/or Trichostema) or other suitable habitat (i.e. nesting, foraging, and overwintering habitat), Permittee shall:
2.13.1 Retain an appropriately qualified biologist to prepare a draft survey plan, and conduct surveys for Crotch’s bumble bee. The name and qualifications of the proposed biologist shall be submitted to CDFW for review and comment prior to preparation of the draft survey plan or commencement of surveys. The qualifications shall clearly identify direct experience conducting surveys for and identification of Crotch’s bumble bee.
2.13.2 No Less than 90 days prior to initiation of Project activities within suitable habitat addressed by this Agreement, the qualified biologist shall prepare and submit to CDFW for review and comment a draft survey plan for Crotch’s bumble bee. Survey methodology shall generally follow the U.S. Fish and Wildlife Service protocol for the Rusty Patched bumble bee (USFWS 2019[2]). Crotch’s bumble bee are typically active between March and September, with peak activity coinciding with peak forage blooming periods. CDFW recommends the completion of multiple surveys, coinciding with the peak blooming periods of the plant genera listed in Measure 2.11. The survey plan will identify the timing, number, and duration of survey efforts, and procedures to follow should Crotch’s bumble bee be detected within the Project area. The survey plan shall be submitted to CDFW.
2.13.3 The qualified biologist shall complete surveys for Crotch’s bumble bee, following the CDFW-reviewed survey plan. Following completion of surveys, and no less than 30 days prior to initiation of Project activities within suitable habitat addressed by this Agreement, survey results shall be submitted to CDFW for review and comment.
Survey results will describe the number and timing of surveys, and results of survey efforts. If Crotch’s bumble bee are detected during surveys, Project activities shall NOT occur in any occupied habitat areas and the qualified biologist shall immediately notify CDFW via the email 94 EPIMS-RIV-55629-R6
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addresses and phone number listed below under Contact Information.
2.13.4 Permittee shall conduct flight/forage and nest search surveys for the species in the following manner:
2.13.4.1 Surveys shall be conducted during the appropriate season, between February 1 and October 31.
2.13.4.2 Work sites containing any one or more of the following habitat requisites shall be surveyed: flowering vegetation, any potential preferred nectar plants, small mammal burrows, bunch grasses, thatch, brush piles, old bird nests, dead trees.
2.13.4.3 During the flight survey effort, if bumble bees are observed using any animal burrow entrances, the approved qualified biologist will block/cover any burrow entrance with a
sandbag/jar/vial (or similar) of appropriate size and return in 30 minutes to determine if the bees are potential Crotch’s bumble bee and if a potential nest could be present. If bumble bees are observed using bunch grasses, thatched annual grasses, brush piles, old bird nests, dead trees, or hollowed logs, the resource area will be flagged and monitored by the approved qualified biologist for 15 minutes to determine if a potential nest could be present.
2.13.5 To reduce potential impacts to Crotch’s bumble bee to the greatest extent feasible the following measures shall be included in the Crotch’s bumble bee survey plan:
2.13.5.1 If during vegetation removal and ground clearing activities an overwintering or dead Crotch’s bumble bee is observed,
activities shall immediately stop, and a 100 ft Environmentally Sensitive Area boundary will be erected. A Crotch’s bumble bee approved qualified biologist will be notified and will evaluate the site. CDFW will be immediately notified thereafter for
consultation.
Best Management Practices
2.14 Best Management Practices. Permittee shall actively implement BMPs to prevent erosion and the discharge of sediment and pollutants during Project activities.
BMPs shall be monitored and repaired if necessary to ensure maximum erosion, sediment, and pollution control. Permittee shall prohibit the use of erosion control materials potentially harmful to fish and wildlife species, such as mono-filament netting (erosion control matting) or similar material. All fiber rolls, straw wattles, and/or hay bales utilized within and adjacent to the Project site shall be free of non- native plant materials. Fiber rolls or erosion control mesh shall be made of 95 EPIMS-RIV-55629-R6
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loose- weave mesh that is not fused at the intersections of the weave, such as jute, or coconut (coir) fiber, or other products without welded weaves. Non- welded weaves reduce entanglement risks to wildlife by allowing animals to push through the weave, which expands when spread. Permittee shall ensure BMPs do not pose a barrier to wildlife movement and shall be installed to allow for the safe passage of wildlife movement, particularly of less vagile species (such as small mammals and reptiles), out of the Project area. Long, continuous lengths of silt-fencing or other BMP materials installed without gaps can create a barrier to wildlife movement, trapping wildlife within the Project area. Areas of safe passage can be easily accommodated by leaving small gaps between parallel and overlapping lengths of BMPs.
2.14.1 If work is performed within the stream channel during the winter storm period, the Permittee shall monitor the five (5) day weather forecast. If it is forecasted for any precipitation, work activities shall involve the securing of the site, so as no materials may enter or be washed into the stream.
The site shall be completely secured one (1) day prior to precipitation, unless prior written approval has been provided by CDFW. During period of precipitation, no construction activities may occur; activities involving the preventing of materials from entering the stream or being washed downstream may be conducted.
Equipment and Vehicles
2.15 Equipment and Vehicles. Any equipment or vehicles driven and/or operated within or adjacent to the stream/lake shall be checked and maintained daily, to prevent leaks of materials that if introduced to water could be deleterious to aquatic life. No equipment maintenance shall be done within or near any stream, channel, or lake margin where petroleum products or other pollutants from the equipment may enter these areas under any flow.
2.16 Clean Equipment Prior to Entering Area Regulated by Agreement. All equipment shall be free of materials deleterious to aquatic life including noxious and nuisance weeds, aquatic invasive species, oil, grease, hydraulic fluid, soil, and other debris. The Permittee shall follow equipment washing guidelines certify that decontamination, as specified in the sub-measures below, has been completed, and shall require operator of equipment to re-certify equipment upon reentry to areas by this Agreement after contact with water and/or wet soil from a stream or lake in areas outside those regulated under this Agreement.
2.16.1 Clean and Inspect Equipment Prior to Entering Stream. Permittee shall inspect all vehicles, tools, waders and boots, and other Project-related equipment and remove all visible soil/mud, plant materials, and animal remnants prior to initially entering areas regulated by this Agreement. Any contaminants shall be cleaned prior to any work within a streambed and shall be maintained daily. In addition, equipment shall be cleaned daily to ensure pollutants and non-natives are not introduced into mitigation areas 96 EPIMS-RIV-55629-R6
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or spread throughout Project sites.
2.16.2 Decontamination of Project Equipment. Prior to initially entering, and upon reentering areas subject to the this Agreement, Permittee shall decontaminate all tools, waders and boots, vehicles, trailers, and other equipment that will be used in areas regulated by this Agreement and make contact with water or wetted soils. Permittee shall decontaminate Project gear and equipment utilizing one of four methods: drying, using a hot water soak, hot-water pressure washing, or freezing, as appropriate to the type of gear or equipment. For all methods, Permittee shall begin the decontamination process by thoroughly scrubbing equipment, paying close attention to hard to reach areas and clean areas with a stiff-bristled brush to remove all plant, seeds, soil, and other organisms. To decontaminate by drying, Permittee shall allow equipment to dry thoroughly (i.e., until there is a complete absence of water and all plant, seeds, and soil), preferably in the sun, for a minimum of 48 hours. To decontaminate using hot water, Permittee shall immerse equipment in 140°F or hotter water and soak for a minimum of 5 minutes or by pressure washing with hot water 140°F minimum at the point of contact or 155°F at the nozzle. To decontaminate by freezing, Permittee shall place equipment in a freezer 32°F or colder for a minimum of 8 hours. Repeat decontamination is required only if the equipment/clothing is removed from the site, used in contact with water or wet soil within a different watershed, and returned to the Project site.
2.16.3 Decontamination Sites. Permittee shall perform decontamination of vehicles, watercraft, and other Project gear and equipment in a designated location where runoff can be contained and not allowed to pass into any river, lake, or stream and associated riparian areas and other sensitive habitat areas. Cleaning of equipment may occur at a location that contains and recycles resulting wastewater.
2.17 Stationary Equipment. Stationary equipment such as motors, pumps, generators, and welders, located within or adjacent to the stream/lake shall be positioned over drip pans. Stationary heavy equipment shall have suitable containment to handle a catastrophic spill/leak. Clean up equipment such as extra booms, absorbent pads, skimmers, shall be on site prior to the start of construction.
2.18 Staging and Storage Areas. Staging/storage areas for equipment and materials shall be located outside of the stream/lake. Any materials placed in seasonally dry portions of a stream or lake that could be washed downstream or could be deleterious to aquatic life shall be removed from the Project site prior to inundation by high flows.
Trash and Pollution Measures
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2.19 Trash Abatement and Refuse Removal. Permittee shall ensure that trash and food items are contained in animal-proof containers and removed at the end of each work day to avoid attracting opportunistic predators such as ravens, coyotes, and feral dogs. Upon completion of Project activities within each Project location, Permittee shall remove and properly dispose of all construction refuse, including, but not limited to, broken equipment parts, wrapping material, cords, cables, wire, rope, strapping, twine, buckets, metal or plastic containers, and boxes.
2.20 Pollution and Litter. Permittee shall comply with all litter and pollution laws. All contractors, subcontractors, and employees shall also obey these laws and it shall be the responsibility of Permittee to ensure compliance.
2.20.1 Spoil sites shall not be located within a lake, streambed, or flowing stream or locations that may be subjected to high storm flows, where spoil may be washed back into a lake, streambed, or flowing stream where it may impact streambed habitat and aquatic or riparian vegetation.
2.20.2 No broken concrete, cement, debris, soil, silt, sand, bark, slash, sawdust, rubbish, or washings thereof, oil or petroleum products, or other organic or earthen material from any construction or associated activity of whatever nature shall be allowed to enter into or be placed where it may be washed by rainfall or runoff into waters of the State. When operations are completed, any excess materials or debris shall be removed from the work area. No rubbish shall be deposited within 150 feet of the high water mark of any lake, streambed, or flowing stream.
2.20.3 No equipment maintenance shall be done within or near any lake, streambed, or flowing stream where petroleum products or other pollutants from the equipment may enter these areas under any flow.
2.21 Spill Containment. All activities performed in or near a stream shall have absorbent materials designated for spill containment and cleanup activities on- site for use in an accidental spill. If a spill occurs the Permittee shall immediately notify the California Emergency Management Agency at 1-800-852-7550 and immediately initiate the cleanup activities. CDFW shall also be notified within 24 hours by the Permittee and consulted regarding clean-up procedures.
Invasive Species
2.22 Prohibited Plant Species. Permittee shall not plant, seed or otherwise introduce invasive exotic plant species. Prohibited exotic plant species include those identified in the California Exotic Pest Plant Council's database, which is accessible at: https://www.cal-ipc.org/plants/inventory/.
2.23 Notification of Invasive Species. Permittee shall notify CDFW immediately if an invasive species not previously known to occur within the Project site is 98 EPIMS-RIV-55629-R6
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discovered during Project activities by submitting a completed Suspect Invasive Species Report (available online at:
https://wildlife.ca.gov/Conservation/Invasives/Report) and photos to the Invasive Species Program by email at: [email protected]. Notification may also be provided by calling (866) 440- 9530. Upon receiving notification, CDFW will provide Permittee with guidance for further action as appropriate to the species.
3. Compensatory Measures
To compensate for adverse impacts to fish and wildlife resources identified above that cannot be avoided or minimized, Permittee shall provide mitigation for permanent and temporary impacts through a combination of 3.1 and Measure 3.2 or Measure 3.3 and each sub-measure thereafter.
3.1 Habitat Restoration – On-site (On-site Temporary Restoration). To compensate for the temporary impacts of 0.081 acre of fish and wildlife resources subject to Fish and Game Code section 1600 et seq., Permittee shall restore no less than
0.081 acre of in-kind streambed and associated habitat.
3.1.1 Restoration of Temporary Impacts. Upon completion of construction activities, Permittee shall restore all temporary impacts to pre-project conditions or better. Restoration activities should include, but not be limited to: contouring the ground surface to pre-impact grade; removing all construction related materials, trash, and debris; and replacing any natural materials/refugia moved during Project activities. Photo documentation and reporting of restoration efforts will be included in the Project Completion Report.
3.2 Habitat Rehabilitation and/or Restoration – Onsite (Mitigation Site). Permittee shall compensate for permanent impacts of 0.324 acre to stream bed, bank, and channel, through the acquisition, and perpetual conservation and management of a “Mitigation Site”, or several mitigation sites, containing no less than 0.972 acre of streambed and stream-associated habitat within Western Riverside County.
The Permittee shall prepare, or fund the preparation of, a Habitat Mitigation and Monitoring Plan (HMMP) to be reviewed and approved by CDFW; and a Long- Term Management Plan (LTMP) designed to sustain or surpass the habitat quality of the Mitigation Site in perpetuity. Permittee shall also establish long-term management funding (Measure 3.2.7 through 3.2.12). Permanent protection and funding for perpetual management of Habitat Management lands must be complete prior to initiation of Project activities, or within 18 months of starting Project activities if Security is provided.
3.2.1 Habitat Acquisition and Protection. Permittee shall obtain written approval from CDFW for the proposed Mitigation Site(s) with a minimum of 0.972 acre of onsite streambed and stream-associated habitat. Permittee shall submit a proposed Mitigation Site, including pertinent biological resources 99 EPIMS-RIV-55629-R6
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information and a preliminary title report, for CDFW review and approval no later than five months prior to the start of Project activities OR four months following start of Project activities if Security is provided.
3.2.2 Mitigation Site Conservation Easement. After CDFW approval of the Mitigation Site and no later than four months prior to the start of Project activities OR six months following start of Project activities if Security is provided. Permittee shall provide to CDFW, for review and approval, a draft Conservation Easement (CE) prepared using a CDFW-provided CE template, a preliminary title report, and a Phase I environmental assessment. Permittee shall also provide the necessary documents specified in the CDFW Habitat Management Land Acquisition Package Checklist for Third Party Beneficiary (TPB) Project Applicants or a revised version to be provided by CDFW, in preparation for conservation easement(s) recordation. All documents conveying the Mitigation Site(s) and all conditions of title are subject to the review and approval of CDFW prior to recordation of the CE. Permittee shall ensure the preservation and long-term management of the CDFW-approved 0.972 acre of streambed and stream-associated habitat within the Mitigation Site(s) through recordation of a conservation easement(s). Permittee shall record a CE approved by CDFW with an entity, to be approved by CDFW in its sole discretion, acting as grantee for the CE. Permittee shall also provide the necessary documents requested by CDFW for due diligence review at the time the grantee is proposed. CDFW shall be expressly named in the CE as a third-party beneficiary. The CE shall expressly require implementation of the LTMP by the grantor, and land manager, as authorized by the grantor and landowner, and shall expressly require the grantee to monitor implementation of the LTMP. Permittee shall record the CE after CDFW approval of the CE and all associated documents prior to the start of Project activities OR within 18 months following start of Project activities if Security is provided. Permittee shall be responsible for all costs associated with the CE, including recording, CE monitoring, and long-term management costs.
3.2.3 Mitigation Site Land Manager. After CDFW approval of the Mitigation Site and no later than four months prior to the start of Project activities OR six months following start of Project activities if Security is provided, Permittee shall obtain CDFW approval of a land manager entity to manage the Mitigation Site. Permittee shall identify separate entities to fulfill the grantee and land manager roles and shall not identify the same entity to fulfill both roles. Permittee shall also provide the necessary documents requested by CDFW for due diligence review at the time the land manager is proposed. Permittee shall also obtain CDFW approval of an interim Mitigation Site land manager if they are different than the long- term Mitigation site manager. The interim and/or long-term land managers 100
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may be the landowner or another party approved by CDFW. Documents related to land management shall identify both the interim and long-term land managers. Permittee shall notify CDFW, for review and approval, of any subsequent changes in the land manager within 30 days of the change.
3.2.4 Start-Up Activities. Permittee shall provide for the implementation of start- up activities, including the initial site protection of the CDFW-approved Mitigation Site(s). Start-up activities include, at a minimum: 1) preparing both a HMMP and a LTMP for CDFW approval, 2) conducting baseline biological assessment and land survey report during the first growing season, 3) developing and transferring to the Geographic Information Systems (GIS) data if applicable, 4) establishing initial fencing (if necessary), 5) conducting initial removal of litter and debris, and 6) installing signage.
3.2.5 Habitat Mitigation and Monitoring Plan. After CDFW approval of the Mitigation Site and no later than four months prior to the start of Project activities OR six months following start of Project activities if Security is provided, Permittee shall submit to CDFW for review and written approval a Habitat Mitigation and Monitoring Plan (HMMP). At a minimum, the HMMP shall include the following:
3.2.5.1 Restoration Specialist. Preparation of the HMMP shall be by persons with expertise in southern California ecosystems and native plant re-vegetation techniques (restoration specialist).
Planting, maintenance, monitoring, and reporting activities shall be overseen by the restoration specialist familiar with restoration of native plants.
3.2.5.2 Site Description. A description of the physical conditions and vegetation communities including a map and GIS shapefiles.
Photo-documentation of restored areas shall be provided before and after restoration.
3.2.5.3 Planting Plan. Details of the site preparation consisting of a detailed contouring/grading plan and details of native plant installation (Planting Plan), including the type and number of materials to be used (e.g., local native seeds, cutting, and/or container stock), source(s) of the materials, planting location, methods of installation, and a local California native plant palette.
This Planting Plan shall include plantings of both overstory and understory vegetation as appropriate. All seeded/planted species installed shall include only local California native container plants and cuttings and shall be typical of the existing native plant species present within, or immediately adjacent to the site. The Planting Plan shall have adequate detail regarding the sampling 101
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plan so that it can be duplicated by different people and shall include a sample data collection sheet that shows appropriate data to be collected per the proposed sampling methodology.
3.2.5.4 Native Plant Sources. Plant material for revegetation shall be derived from cuttings, materials salvaged from disturbed areas, and/or seeds obtained from randomly selected native trees and shrubs occurring locally within the same drainages. Any replacement tree/shrub stock, if used, which cannot be grown from cuttings or seeds, shall be obtained from a native plant nursery, be ant-free, and shall not be inoculated to prevent heart rot.
3.2.5.5 Sampling Techniques. The sampling techniques (e.g., quadrats, transects, or relevé ) to be used to collect quantitative/qualitative data (e.g., vegetation relative/absolute cover, density, diversity indices, recruitment, survivorship, etc.) for baseline conditions and to establish and measure success criteria.
3.2.5.6 Survey Timing. The primary monitoring surveys to determine the success of restoration efforts (survival, cover, and growth of plants) shall be conducted at a minimum twice annually, preferably in May and September.
3.2.5.7 Maintenance Activities. A description of maintenance operations with particular emphasis on invasive species control and watering methods and schedules; details on any irrigation to be used, if applicable, that includes method of watering; sprinkler placement, if applicable; and timing/schedule; irrigation may only be used to help the plants become established during the first three years following planting. Watering/ irrigation of the site shall be discontinued at least two years prior to completion of the monitoring period.
3.2.5.8 Corrective Actions: A description of corrective actions to be taken when restoration measures do not meet the proposed targets.
3.2.5.9 Success Criteria. The HMMP shall identify the success criteria for the Mitigation Site and shall be compared against an appropriate reference site with as good or better-quality habitat then the pre-Project impact site. The reference site shall be approved by CDFW. The success criteria shall include percent relative and absolute cover (invasive and native vegetation), species diversity, abundance, and any other measures of success deemed appropriate by CDFW. Permittee shall be
responsible for any cost incurred during the restoration/mitigation 102
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or in subsequent corrective measures.
3.2.5.10 Reporting. Permittee shall have the qualified restoration specialist monitor the recovery of plant, wildlife, and aquatic resources in the area following mitigation implementation.
Monitoring of plant, wildlife, and aquatic resources shall be done twice a year as outlined in the HMMP, through the term of restoration. The results and analysis shall be submitted with the annual restoration monitoring report to CDFW by February 1 of each year after mitigation implementation for at least 5 years and until mitigation success criteria have been met. This report shall include the status and any success trends (i.e., comparison throughout the 5 years of monitoring) for the success criteria outlined in the HMMP. Photos from designated photo stations shall be included.
3.2.5.11 Mitigation Success. After the fifth monitoring year, if the site has met the success criteria outlined in the HMMP, CDFW may request a site visit to determine if the mitigation portion of the Agreement is deemed complete. The site should be free of trash and any irrigation infrastructure shall be removed if it was used.
3.2.5.12 Property Analysis Record for Establishment and Success of Restoration Site. The Permittee shall prepare a Property Analysis Record (PAR), or PAR-equivalent analysis (hereinafter “Habitat Restoration PAR”) negotiated with the approved restoration ecologist to calculate the amount of funding necessary to ensure planning and engineering, restoration, monitoring, and legal fees for the establishment and success of mitigation sites subject to this Agreement. The analysis should include but is not limited to funding for adaptive invasive species management, trespass, monitoring, and fire management.
Permittee shall submit the results of the Habitat Restoration PAR to CDFW for review and approval.
3.2.6 Mitigation Site Long Term Management Plan. After CDFW approval of the mitigation Site and no later than three months prior to the start of Project activities OR seven months following start of Project activities if Security is provided, Permittee shall provide a Long-Term Management Plan (LTMP) to CDFW for review and written approval. The LTMP be implemented in perpetuity and shall be designed to sustain or surpass the habitat quality of the Mitigation Site(s) upon achieving HMMP success criteria as approved by CDFW in writing. At a minimum, the LTMP shall identify: 1) a description of the physical conditions of the Mitigation Site upon achieving HMMP success criteria, including water resources and habitat types, and a map that identifies the location of the site; 2) goals 103
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related to sustaining habitat quality, wildlife usage, and overall function of the Mitigation Site; and 3) specific tasks and management strategies proposed to meet those goals, including but not limited to fencing, invasive species management, trash and trespass control, and resource monitoring using a monitoring and management schedule, adaptive management plans, strategies to address foreseeable site disturbances (e.g., dumping, wildfires, unauthorized recreational activities, etc.), and maintenance of signage and fencing. The Permittee shall be responsible for implementing the LTMP and shall submit a Management Report every five years documenting, at a minimum: 1) management activities completed within the previous five-year term, including: (a) any remedial measures completed, (b) details of invasive species management including: (i) species and location where they were treated and/or removed, (ii) the amount and frequency of removal, and (iii) the techniques used, (c) fencing information (d) resource monitoring, adaptive management strategies developed and how they were implemented, and (d) enforcement activity necessary; 2) an assessment of overall habitat quality within the Mitigation Site, including: (a) any changes to native and non-native vegetation cover, (b) any shifts in habitat type, (c) any loss of habitat cover, (d) any change in water resources, and (e) any new invasive species observed; and 3) an evaluation of the success or failure of management strategies implemented and any changes to management strategies proposed in response to the successes or failures. The Management Report shall include photos documenting the management activities.
3.2.7 Mitigation Site Endowment Fund. Permittee shall ensure that the Mitigation Site is perpetually managed, maintained, and monitored by the land manager as described in this Agreement, the CE, and the LTMP approved by CDFW. After obtaining CDFW approval of the Mitigation Site, Permittee shall provide long-term management funding for the perpetual management of the Mitigation Site by establishing a separate long-term management fund (Endowment) for the site. The Endowment is a sum of money, held in a CDFW-approved fund that provides funds for the perpetual management, invasive species control (as needed), monitoring, and other activities on the Mitigation Site consistent with the management plan(s) required by Measure
3.2.4. Endowment as used in this Agreement shall refer to the endowment deposit and all interest, dividends, other earnings, additions, and appreciation thereon. The Endowment shall be governed by this Agreement, Government Code sections 65965-65968, as amended, and Probate Code sections 18501-18510, as amended.
After the interim management period, Permittee shall ensure that the designated long-term land manager implements the management and monitoring of the Mitigation Site according to LTMP. The long-term land manager shall be obligated to manage and monitor the Mitigation Site in perpetuity to preserve their conservation values in accordance with this 104
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Agreement, the CE, and the LTMP. Such activities shall be funded through the Endowment.
3.2.8 Identify an Endowment Manager. The Endowment shall be held by the Endowment Manager, which shall be an entity qualified pursuant to Government Code sections 65965-65968, as amended, and approved in writing by CDFW in its sole discretion. Permittee shall submit to CDFW a written proposal for an Endowment Manager along with a copy of the proposed Endowment Manager’s certification pursuant to Government Code section 65968(e). CDFW shall notify Permittee in writing of its approval or disapproval of the proposed Endowment Manager. If CDFW does not approve the proposed Endowment Manager, it shall provide Permittee with a written explanation of the reasons for its disapproval.
3.2.9 Endowment Funds Deposit. After obtaining CDFW written approval of the Mitigation Sites, LTMP, and Endowment Manager, Permittee shall prepare in coordination with the land manager, a Long-Term Management Endowment PAR (or PAR-equivalent analysis) to calculate the amount of funding necessary to ensure the long-term management of the Mitigation Site (Endowment Deposit Amount) consistent with the LTMP and to fund the grantee for CE monitoring. The Permittee shall submit to CDFW for review and approval the results of the Long-Term Management Endowment PAR before transferring funds to the Endowment Manager and no later than three months prior to the start of Project activities OR seven months following start of Project activities if Security is provided.
3.2.10 Capitalization Rate and Fees. Permittee shall obtain the capitalization rate from the selected Endowment Manager for use in calculating the Long- Term Management Endowment PAR and adjust for any additional administrative, periodic, or annual fee. The capitalization rate used to calculate the PAR shall be 3.5% or less, unless otherwise approved in writing by CDFW.
3.2.11 Endowment Buffers/Assumptions. Permittee shall include in the Long-Term Management Endowment PAR assumptions the following buffers for endowment establishment and use that will substantially ensure long-term viability and security of the Endowment:
3.2.11.1 10 Percent Contingency. A 10 percent contingency shall be added to each endowment calculation to hedge against
underestimation of the fund, unanticipated expenditures, inflation, or catastrophic events.
3.2.11.2 Three Years Delayed Spending. The endowment shall be established assuming spending will not occur for the first three 105
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years after full funding.
3.2.11.3 Non-annualized Expenses. For all large capital expenses to occur periodically but not annually such as fence replacement or well replacement, payments shall be withheld from the annual disbursement until the year of anticipated need or upon request to Endowment Manager and CDFW.
3.2.12 Transfer Long-term Endowment Funds. Permittee shall transfer the Long- Term Endowment Funds to the Endowment Fund Manager upon CDFW approval of the Endowment Deposit Amount identified above prior to the start of Project activities OR within 18 months following start of Project activities if Security is provided. The Endowment Manager shall, at all times, hold and manage the Endowment in compliance with this Agreement, Government Code sections 65965-65968, as amended, and Probate Code sections 18501-18510, as amended.
3.3 Habitat Re-establishment /Rehabilitation – Offsite (Mitigation Bank). Permittee shall compensate for the acres of permanent impacts to stream bed, bank, and channel, through the acquisition of no less than 0.486 acre of streambed or riparian habitat re-establishment and 0.486 acre of rehabilitation credits through a mitigation bank within Western Riverside County, that has been approved in writing by CDFW. Written CDFW approval of the mitigation bank is required prior to purchase of credits. Mitigation credits shall be purchased, and receipt provided to CDFW, at least 30 days prior to the initiation of Project activities or within 12 months following start of Project activities if Security is provided, which includes staging and site preparation, unless security is provided pursuant to Measure 3.4. If mitigation credits are not available for purchase within 10 months following start of Project activities, then Measure 3.2 shall be implemented instead of the purchase of mitigation credits and shall be completed within 18 months following start of Project activities if Security is provided.
3.4 Security. If permanent protection and funding for perpetual management of compensatory habitat is not complete prior to the initiation of Project activities, Permittee shall provide financial security in the form of a Letter of Credit (LOC) (LOC Form provided upon request), or other form of security approved by CDFW, for an amount sufficient for CDFW or its contractors to complete land acquisition, property enhancement/restoration, initial management and site protection, and perpetual management and monitoring of the 0.972-acre Mitigation Site. The LOC shall be submitted to CDFW for approval and shall be executed no later than 30 days prior to initiation of Project activities.
3.4.1 Draft Copy of LOC. The Permittee shall provide a draft copy of the LOC, or other form of security approved by CDFW, to CDFW at the address listed below for review and approval [no later than 60 days prior to initiation of Project activities and] prior to execution of security. The LOC shall not be executed 106
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without CDFW's prior approval.
3.4.2 Expiration of LOC. In the event that the LOC will expire before the mitigation obligations have been met, the Permittee shall be responsible for providing CDFW a new LOC to replace the existing LOC at least sixty (60) days prior to the expiration date.
3.4.3 Execution of LOC. If CDFW will hold a cash security, Permittee shall transmit it to CDFW with a completed Mitigation Payment Transmittal Form (please request for a template from the CDFW scientist assigned to this Project).
Otherwise, upon execution of the LOC, or other form of security approved by CDFW, the Permittee shall provide the original to the address listed on the LOC template, and one copy of the executed document to CDFW at the address listed below.
3.4.4 The LOC, or other form of security approved by CDFW, shall allow CDFW to draw on the principal sum if CDFW, in its sole discretion, determines that the Permittee has failed to complete the compensatory mitigation measures of this Agreement.
4. Reporting Measures
Permittee shall meet each reporting requirement described below.
4.1 Notification at the Start and End of Work. The Permittee shall notify CDFW, in writing, at least five (5) days prior to re-initiation of Project-related activities and at least five (5) days prior to completion of Project and mitigation activities.
Permittee shall document compliance with all pre-Project Conditions of Approval before starting work through submitting a copy of the MMRP table with notes showing current implementation status and date of completion of each mitigation measure. Notification shall be sent to the email address:
[email protected], Reference # EPIMS-RIV-55629-R6, and cc:
4.2 Reporting. All surveys, pre- and post- construction notifications, monitoring reports, and any other required communication between the Permittee and CDFW shall be submitted in digital copy to [email protected].
Please reference # EPIMS-RIV-55629-R6 and cc:
[email protected]. The electronic files shall include GIS shapefiles, along with the appropriate metadata, of the Project area and any mitigation areas. If CDFW requests hard copies of any documentation, Permittee shall mail hard copies to 3602 Inland Empire Blvd., Suite C- 220, Ontario, CA 91764, Attn: Lake and Streambed Program. Please reference # EPIMS-RIV- 55629-R6.
4.3 List of Designated Biologist(s). The Permittee shall submit a proposed list of Designated Biologist(s) to CDFW for review at least 30 days prior to Project start. 107
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CDFW will provide a written response within 21 days of Permittee submittal, unless a shortened review period is otherwise agreed to by CDFW in writing (email or letter). The list may be updated at any time by CDFW or the Permittee with the prior approval of CDFW.
4.4 Nesting Bird, Burrowing Owl, and Least Bell’s Vireo Survey Report. Prior to commencement of Project activities addressed by this Agreement, the Permittee shall submit to CDFW the results of pre-construction nesting bird, burrowing owl, and least Bell’s vireo surveys completed pursuant to this Agreement.
4.5 Nesting Bird Summary Report. Permittee shall prepare and submit to CDFW a summary of nesting species identified onsite, discovery of nests, the status/outcome of any previously identified nest, buffer distances established for each nest, and any adjustments made to established buffers. Summary reports shall be submitted on a weekly basis until there is no further evidence of nesting activity. If the Project results in the abandonment of or damage to a nest, Permittee shall notify CDFW within 24 hours.
4.6 Pre-construction Sensitive Plant Survey Report. Prior to commencement of Project activities addressed by this Agreement, the Permittee shall submit to CDFW the results of pre-construction vegetation and sensitive plant surveys completed pursuant to this Agreement.
4.7 Crotch’s Bumble Bee – Habitat Mapping Report. No less than 120 days prior to initiation of activities addressed by this Agreement, Permittee shall submit a baseline habitat report of the project site (including channel side slopes). The report will identify habitat alliances following Sawyer et al. (2009), as well as species composition. A map of habitat alliances will be included in the report and GIS files of the habitat mapping will be submitted to CDFW with the report.
4.8 Crotch’s’ Bumble Bee – Survey Plan. If habitat mapping identifies the presence of suitable habitat, no less than 90 days prior to initiation of project activities addressed by this Agreement, Permittee shall submit to CDFW for review and comment a survey plan for Crotch’s’ bumble bee. The survey plan shall be created in coordination with the Designated Biologist. The survey plan will identify the timing, number, and duration of survey efforts, and procedures to follow should Crotch’s’ bumble bee be detected within the project area.
4.9 Crotch’s’ Bumble Bee – Survey Results. Survey results shall be submitted to CDFW within 30 days completion of survey efforts. The report will be prepared by the Designated Biologist and will describe survey results.
4.10 Diversion Plan. If Project activities are proposed at any time when flowing water is present, or reasonably anticipated, no later than 30 days prior to commencement of Project activities addressed by this Agreement, Permittee shall submit to CDFW for review and approval a detailed water diversion/dewatering plan. Dewatering structures may include the use of sand 108
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bags, Port-a dams, water bladder dams, K-rails, or driven sheet metal coffer dams. CDFW will review the proposed water diversion method, to approve the plan or provide the requirements for that approval. Permittee may not commence dewatering of a stream/diversion of water without explicit approval from CDFW.
4.11 On-site Resource Updates. Permittee shall provide updates on the status/outcome of any new or previously identified resource, and any adjustments made to applied avoidance, minimization, and mitigation measures, and any other pertinent information. Summaries shall be submitted on a monthly basis during periods of Project activity until Project completion or monitoring is complete. Monitoring reports of any passively relocated species shall also be included. The updates shall be provided to CDFW as a Status Report in EPIMS, and any unsupported file type shall be emailed to the addresses below. CDFW may adjust the rate of updates in writing. If the Project results in the abandonment of or damage to a resource, Permittee shall notify CDFW within 24 hours via phone call or email at the contact information listed below.
4.12 Photo Documentation. The Permittee shall include, at minimum, pre-Project and post-Project color photographs taken from fixed locations of all Project areas within or directly adjacent to stream habitat. Two photo monitoring points shall be established at each stream impact area. Each photo point shall have an unobstructed view of the disturbed streambed area. Photo documentation shall be performed from each photo point prior to Project initiation and after Project completion. These photos shall be included in the Project Completion Report.
4.13 Project Completion Report. Permittee shall provide a Project Completion Report to CDFW via EPIMS no later than one month after the Project is fully completed.
The Project Completion Report shall summarize all Project activities including the implementation of all items specified in Section 2 of this Agreement. This report shall include, at minimum, photo documentation, avoidance/minimization measures implemented, biological survey notes (including construction monitoring), and a summary of temporary and permanent restoration efforts with photo documentation. Permittee shall include a copy of the Mitigation and Monitoring Reporting Plan table with notes showing status and date of implementation for each of the mitigation measures. Notification shall be submitted via EPIMS and emailed to: [email protected], please reference Notification No. EPIMS-RIV-55629-R6, and cc:
4.14 Notification to CNDDB. If any special-status or listed species are/have been observed on or in proximity to the Project site, Permittee shall submit California Natural Diversity Data Base (CNDDB) forms and maps to the CNDDB within five working days of the sightings. The CNDDB form is available online at:
https://www.wildlife.ca.gov/Data/CNDDB/Submitting-Data. A digital copy of this information shall also be emailed within five days to CDFW. Please reference Notification No. EPIMS-RIV-55629-R6.
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4.15 Compliance. CDFW shall verify compliance with protective measures to ensure the accuracy of the Permittee’s mitigation, monitoring, and reporting efforts.
CDFW may, at its sole discretion, review relevant documents maintained by the Permittee, interview the Permittee’s employees and agents, inspect the work site, and take other actions to assess compliance with or effectiveness of protective measures in this Agreement.
CONTACT INFORMATION
Any communication that Permittee or CDFW submits to the other shall be submitted through Environmental Permit Information Management System (EPIMS) as instructed by CDFW.
To Permittee:
City of Wildomar
EPIMS-RIV-55629-R6
Clinton Keith Road Widening Project
23873 Clinton Keith Rd., Suite 110
Wildomar, CA 92595
[email protected]
To CDFW:
Department of Fish and Wildlife
Inland Deserts Region
EPIMS-RIV-55629-R6
Clinton Keith Road Widening Project
[email protected]
cc: [email protected]
LIABILITY
Permittee shall be solely liable for any violations of the Agreement, whether committed by Permittee or any person acting on behalf of Permittee, including its officers, employees, representatives, agents or contractors and subcontractors, to complete the project or any activity related to it that the Agreement authorizes.
This Agreement does not constitute CDFW’s endorsement of, or require Permittee to proceed with the project. The decision to proceed with the project is Permittee’s alone.
SUSPENSION AND REVOCATION
CDFW may suspend or revoke in its entirety the Agreement if it determines that Permittee or any person acting on behalf of Permittee, including its officers, employees, representatives, agents, or contractors and subcontractors, is not in compliance with the Agreement.
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Before CDFW suspends or revokes the Agreement, it shall provide Permittee written notice by certified or registered mail that it intends to suspend or revoke. The notice shall state the reason(s) for the proposed suspension or revocation, provide Permittee an opportunity to correct any deficiency before CDFW suspends or revokes the Agreement, and include instructions to Permittee, if necessary, including but not limited to a directive to immediately cease the specific activity or activities that caused CDFW to issue the notice.
ENFORCEMENT
Nothing in the Agreement precludes CDFW from pursuing an enforcement action against Permittee instead of, or in addition to, suspending or revoking the Agreement.
Nothing in the Agreement limits or otherwise affects CDFW's enforcement authority or that of its enforcement personnel.
OTHER LEGAL OBLIGATIONS
This Agreement does not relieve Permittee or any person acting on behalf of Permittee, including its officers, employees, representatives, agents, or contractors and subcontractors, from complying with, or obtaining any other permits or authorizations that might be required under, other federal, state, or local laws or regulations before beginning the project or an activity related to it. For example, if the project causes take of a species listed as threatened or endangered under the Endangered Species Act (ESA), such take will be unlawful under the ESA absent a permit or other form of authorization from the U.S. Fish and Wildlife Service or National Marine Fisheries Service.
This Agreement does not relieve Permittee or any person acting on behalf of Permittee, including its officers, employees, representatives, agents, or contractors and subcontractors, from complying with other applicable statutes in the Fish and Game Code including, but not limited to, Fish and Game Code sections 2050 et seq. (threatened and endangered species), section 3503 (bird nests and eggs), section 3503.5 (birds of prey), section 5650 (water pollution), section 5652 (refuse disposal into water), section 5901 (fish passage), section 5937 (sufficient water for fish), and section 5948 (obstruction of stream).
Nothing in the Agreement authorizes Permittee or any person acting on behalf of Permittee, including its officers, employees, representatives, agents, or contractors and subcontractors, to trespass.
AMENDMENT
CDFW may amend the Agreement at any time during its term if CDFW determines the amendment is necessary to protect an existing fish or wildlife resource. 111
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Permittee may amend the Agreement at any time during its term, provided the amendment is mutually agreed to in writing by CDFW and Permittee. To request an amendment, Permittee shall use the “Amendments & Extension” form in EPIMS to submit the request. Permittee shall include with the completed form, payment of the corresponding amendment fee identified in CDFW’s current fee schedule (see Cal.
Code Regs., tit. 14, § 699.5).
TRANSFER AND ASSIGNMENT
This Agreement may not be transferred or assigned to another entity, and any purported transfer or assignment of the Agreement to another entity shall not be valid or effective, unless the transfer or assignment is requested by Permittee in writing, as specified below, and thereafter CDFW approves the transfer or assignment in writing.
The transfer or assignment of the Agreement to another entity shall constitute a minor amendment, and therefore to request a transfer or assignment, Permittee shall use the “Amendments & Extension” form in EPIMS to submit the request. Permittee shall include with the completed form, payment of the minor amendment fee identified in CDFW’s current fee schedule (see Cal. Code Regs., tit. 14, § 699.5).
EXTENSIONS
In accordance with Fish and Game Code section 1605, subdivision (b), Permittee may request one extension of the Agreement, provided the request is made prior to the expiration of the Agreement’s term. To request an extension, Permittee shall use the “Amendments & Extension” form in EPIMS to submit the request. Permittee shall include with the completed form, payment of the extension fee identified in CDFW’s current fee schedule (see Cal. Code Regs., tit. 14, § 699.5). CDFW shall process the extension request in accordance with Fish and Game Code section 1605, subdivisions (b) through (e).
If Permittee fails to submit a request to extend the Agreement prior to its expiration, Permittee must submit a new notification and notification fee before beginning or continuing the project the Agreement covers (Fish & G. Code § 1605, subd. (f)).
EFFECTIVE DATE
The Agreement becomes effective on the date of CDFW’s signature, which shall be: 1) after Permittee’s signature; 2) after CDFW complies with all applicable requirements under the California Environmental Quality Act (CEQA); and 3) after payment of the applicable Fish and Game Code section 711.4 filing fee listed at https://www.wildlife.ca.gov/Conservation/CEQA/Fees.
TERM
This Agreement shall expire on March 18, 2030, unless it is terminated or extended before then. All provisions in the Agreement shall remain in force throughout its term. 112
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Permittee shall remain responsible for implementing any provisions specified herein to protect fish and wildlife resources after the Agreement expires or is terminated, as Fish and Game Code section 1605, subdivision (a)(2) requires.
EXHIBITS
The documents listed below are included as exhibits to the Agreement and incorporated herein by reference.
A. Exhibit A. Regional Location of Clinton Keith Road Widening Project B. Exhibit B. Project Site Map of Clinton Keith Road Widening Project C. Exhibit C. Project Impact Map of Clinton Keith Road Widening Project
AUTHORITY
If the person signing the Agreement (signatory) is doing so as a representative of Permittee, the signatory hereby acknowledges that he or she is doing so on Permittee’s behalf and represents and warrants that he or she has the authority to legally bind Permittee to the provisions herein.
AUTHORIZATION
This Agreement authorizes only the project described herein. If Permittee begins or completes a project different from the project the Agreement authorizes, Permittee may be subject to civil or criminal prosecution for failing to notify CDFW in accordance with Fish and Game Code section 1602.
CONCURRENCE
Through the electronic signature by the permittee or permittee’s representative as evidenced by the attached concurrence from CDFW’s EPIMS, the permittee accepts and agrees to comply with all provisions contained herein.
The EPIMS concurrence page containing electronic signatures must be attached to this agreement to be valid.
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Exhibit A
Exhibit A. Regional Location of Clinton Keith Road Widening Project 114
EPIMS-RIV-55629-R6
Streambed Alteration Agreement
Exhibit B
Exhibit B. Project Site Map of Clinton Keith Road Widening Project
115
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Exhibit C
Exhibit C. Project Impact Map of Clinton Keith Road Widening Project (Sections 1 & 2) 116
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Exhibit C. Project Impact Map of Clinton Keith Road Widening Project (Sections 3 & 4) 117
Exhibit 3
CALIFORNIA DEPARTMENT OF FISH AND WILDLIFE
MITIGATION MONITORING AND REPORTING PLAN (MMRP)
LAKE OR STREAMBED ALTERATION AGREEMENT
LAKE OR STREAMBED ALTERATION AGREEMENT NO. EPIMS-RIV-55629-R6 PERMITTEE: City of Wildomar
PROJECT: Clinton Keith Road Widening Project
PURPOSE OF THE MMRP
The purpose of the MMRP is to ensure that the impact mitigation measures required by the Department of Fish and Wildlife (CDFW) for the above-referenced Lake or Streambed Alteration Agreement EPIMS No. RIV-55629-R6 (Agreement) are properly implemented, and thereby to ensure compliance with, section 15097 of the California Code of Regulations and section 21081.6 of the Public Resources Code. A table summarizing the mitigation measures required by Fish and Game Code 1600 et seq. is attached. This table is a tool for use in monitoring and reporting on implementation of mitigation measures, but the descriptions in the table do not supersede the mitigation measures set forth in the Agreement, and the omission of a permit requirement from the attached table does not relieve the Permittee of the obligation to ensure the requirement is performed.
OBLIGATIONS OF PERMITTEE
Permittee has the primary responsibility for monitoring compliance with all mitigation measures and for reporting to CDFW on the progress in implementing those measures. These monitoring and reporting requirements are set forth in the Agreement itself and are summarized at the front of the attached table.
VERIFICATION OF COMPLIANCE, EFFECTIVENESS
CDFW may, at its sole discretion, verify compliance with any mitigation measure or independently assess the effectiveness of any mitigation measure.
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TABLE OF MITIGATION MEASURES
Table 1. The following items are identified for each Mitigation Measure: Mitigation Measure number (#), Mitigation Measure Submittal, Timeline for Submittal, Date Submitted to CDFW, Date Reviewed or Approved by CDFW, and Notes on Status.
The # column indicates the mitigation measure number in the Agreement. The Mitigation Measure column summarizes the mitigation, monitoring, and reporting requirements contained in the Agreement. The Timeline column shows the date or phase when each mitigation measure will be implemented. The Responsible Party column identifies the entity that is primarily responsible for implementing the mitigation measure. The Status/Date/Initials column shall be completed by the Permittee during preparation of each Status Report and the Final Mitigation Report. The Permittee must identify the implementation status of each mitigation measure, the date that status was determined, and the initials of the person determining that status. # Mitigation Measures Implementation
Schedule
Responsible
Party Status/Date/Initials
Pre-project Activities
1.8 Notify CDFW Prior to Work
Minimum of 5 days before
commencing ground- or
vegetation-disturbing activities.
Permittee
2.1 Designated Biologist(s) and Biological
Monitor(s) (approval)
Minimum of 45 days before
commencing ground- or
vegetation-disturbing activities.
Permittee
2.5 Delineate Work Area Boundary Before commencing ground- or vegetation-disturbing activities. Permittee
2.8 Educational Program Before commencing ground- or
vegetation-disturbing activities. Permittee
2.8.1 Invasive Species Education Program Before commencing ground- or vegetation-disturbing activities. Permittee
2.10.1 Pre-construction Surveys
Three days before commencing
ground- or vegetation-disturbing
activities.
Permittee
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# Mitigation Measures Implementation
Schedule
Responsible
Party Status/Date/Initials
2.13.1 Burrowing Owl Habitat Assessment Before commencing ground- or vegetation-disturbing activities. Permittee
2.13.2 Focused Survey for Burrowing Owls
30-60 days before commencing
ground- or vegetation-disturbing
activities.
Permittee
2.13.3 Burrowing Owl Pre-Construction Inspection
Within 3 days before
commencing ground- or
vegetation-disturbing activities.
Permittee
2.13.4 Burrowing Owl Survey Results
Within 10 days of survey
completion and minimum of 21
days before commencing ground-
or vegetation-disturbing activities
Permittee
2.13.6 Burrowing Owl Plan
At least 30 days before
commencing ground- or
vegetation-disturbing activities.
Permittee
1.11 Work According to Plans
At least 30 days before
commencing ground- or
vegetation-disturbing activities.
Permittee
3.3 Habitat Re-establishment/Rehabilitation –
Offsite Mitigation Bank
At least 30 days before
commencing ground or
vegetation distribution activities
Permittee
3.2.2 Mitigation Site Conservation Easement
(approval)
18 months before commencing
ground- or vegetation-disturbing
activities.
Permittee
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# Mitigation Measures Implementation
Schedule
Responsible
Party Status/Date/Initials
3.2.3 Mitigation Site Land Manager (approval)
Four months before commencing
ground- or vegetation-disturbing
activities or six months following
the start of project activities if
security is provided.
Permittee
3.2.5 Habitat Mitigation and Monitoring Plan
(approval)
Four months before commencing
ground- or vegetation-disturbing
activities or six months following
the start of project activities if
security is provided.
Permittee
3.2.6 Mitigation Site Long Term Management Plan
(approval)
Three months before
commencing ground- or
vegetation-disturbing activities or
seven months following the start
of project activities if security is
provided.
Permittee
3.2.9 Endowment Funds Deposit (approval)
Three months before
commencing ground- or
vegetation-disturbing activities or
seven months following the start
of project activities if security is
provided.
Permittee
3.2.12 Transfer Long-term Endowment Funds
(approval)
Prior to commencing ground- or
vegetation-disturbing activities or
within 18 months following the
start of project activities if security
is provided.
Permittee
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# Mitigation Measures Implementation
Schedule
Responsible
Party Status/Date/Initials
3.4 Security (approval) At least 30 days prior to the
initiation of project activities. Permittee
3.4.1 Draft Copy of LOC (approval)
No later than 60 days prior to
initiation of project activities and
prior to execution of security.
Permittee
3.4.2 Expiration of LOC At least 60 days prior to the
expiration date. Permittee
4.1 Notification at the Start and End of Work
At least 5 days prior to initiation
of project-related activities and at
least 5 days prior to completion of
project and mitigation activities.
Permittee
4.3 List of Designated Biologist(s) (approval) At least 45 days prior to initiation of Project-related activities Permittee
4.4 Nesting Bird, Burrowing Owl, and Least Bell’s
Vireo Survey Report
At least one business day prior to
commencement of Project
activities
Permittee
4.5 Nesting Bird Summary Report
On a weekly basis until there is
no further evidence of nesting
activity. If the Project results in
the abandonment of or damage
to a nest, Permittee shall notify
CDFW within 24 hours
Permittee
4.10 Diversion Plan (approval)
Minimum of 30 days before
commencing ground- or
vegetation-disturbing activities.
Permittee
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# Mitigation Measures Implementation
Schedule
Responsible
Party Status/Date/Initials
4.11 On-site Resource Updates
On a monthly basis during
periods of Project activity until
Project completion or monitoring
is complete
Permittee
4.14 Notification to CNDDB Within 5 working days of the sightings. Permittee
During Project Operations
2.9.1 Excavated Areas At the end of each workday. Permittee/ Biologists
4.2 Reporting No less than once weekly. Permittee
2.11 Least Bell’s Vireo Approximate starting date of
March 15th Permittee
2.13.5 Burrowing Owls Observed During
Construction
During project implementation
and construction. Permittee
3.1 Habitat Rehabilitation and/or Restoration –
On-site (Temporary)
Within 18 months of starting
project activities if security is
provided.
Permittee
3.2 Habitat Rehabilitation and/or Restoration –
On-site (Permanent)
Within 18 months of starting
project activities if security is
provided.
Permittee
Post-project Activities
4.13 Project Completion Report. No later than one month after the Project is fully completed. Permittee
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Ver. EPIMS 03/08/2022
124
CITY OF WILDOMAR
REGULAR MEETING
CONSENT CALENDAR
Agenda Staff Report # 1.10
Meeting Date: October 13, 2025
SUBJECT:
Clinton Keith Road Slope Easement Vacation (Chiquito Battery Energy Storage Facility)
SUBMITTED BY:
Jason Farag, Public Works Director/City Engineer
PREPARED BY:
Jason Farag, Public Works Director/City Engineer
ACTION:
Adopt a Resolution entitled:
RESOLUTION NO. 2025-____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR, CALIFORNIA
SUMMARILY VACATING A CITY SLOPING EASEMENT AND RESERVING AND
EXEMPTING CERTAIN EASEMENTS THEREIN FROM SUCH VACATION, PURSUANT TO STREETS AND HIGHWAYS CODE CHARTER 4, ARTICLE 2, SECTION 8330 ET SEQ.
SUMMARY:
Vacating of a slope easement on the northerly side of Clinton Keith Road, between Palomar Street and Grand Avenue, affecting APN 380-150-019 (Chiquito Battery Storage Facility).
BACKGROUND:
Prior to City incorporation, the County obtained a non-exclusive easement for slope purposes across a portion of Lot 57 of Block K on File in Book 4, Page 174 of Maps, Records of San Diego County. This easement is located within APN 380-150-019, which is the site of the approved Chiquito Battery Energy Storage Facility (Project). The easement is blanket in nature, meaning that it covers the entire property. The easement allows for sloping and roadway purposes.
DISCUSSION:
As part of the development of the Project, the property owner/developer has requested that the City terminate the slope easement so that they can proceed with the development of their site as entitled. Clinton Keith Rd. at this location is almost at its full width, with the Development Project responsible to provide additional widening and frontage improvements to bring the north side of the road to the ultimate width per the General Plan. The roadway elevation and the property elevation are close enough such that a roadway slope does not currently exist on the property and would not reasonably be required in the future. As a result, the City no longer needs the easement for sloping and roadway purposes and the easement may be vacated.
The City will reserve from the vacation two Southern California Edison electric utility easements and two easements benefiting the City for street widening and bridge purposes and street and drainage purposes.
Staff recommends that the City Council adopt the attached Resolution to vacate the slope 125
easement while reserving certain other easements.
FISCAL IMPACT:
Costs associated with this easement vacation are covered by developer fees for the Project.
ATTACHMENTS:
Resolution
126
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RESOLUTION NO. 2025-__
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF WILDOMAR, CALIFORNIA SUMMARILY VACATING A
CITY SLOPING EASEMENT AND RESERVING AND
EXEMPTING CERTAIN EASEMENTS THEREIN FROM
SUCH VACATION, PURSUANT TO STREETS AND
HIGHWAYS CODE CHARTER 4 , ARTICLE 2, SECTION
8330 ET SEQ.
WHEREAS, through County of Riverside (“County”) Instrument No. 2011 -6711, Burt Taylor and Eva J. Taylor granted a “blanket” easement to the County for sloping and roadway purposes (“Subject Property”); and
WHEREAS, Streets and Highways Code § 8308 defines a “street” and “highway” to include “sloping easements”; and
WHEREAS, in 2008, the City of Wildomar (“City’) assumed the subject easement from the County though its incorporation and annexation of County property pursuant to Streets and Highways Code § 989 and Government Code §§ 57329 and 57385; and WHEREAS, the City has not utilized the Subject Property and desires to abandon the easement and convey it back to the underlying property owner (“ Property Owner”); and
WHEREAS, pursuant to Streets and Highways Code § 8334, summary vacation may occur when an excess right -of-way of a street or highway is not required for street or highway purposes; and
WHEREAS, the Subject Property’s proposed vacation area is legally described in Exhibit “A” (“Vacation Area”); and
WHEREAS, Exhibit “A” is incorporated into this Resolution by reference; and WHEREAS, Streets and Highways Code § 8340 et seq. allows the City to reserve and exempt from vacation certain easements; and WHEREAS, the City see ks to reserve from vacation two existing Southern California Edison (the “SCE Reserved Easements”) electric utility easements in the Vacation Area and two easements benefitting the City, respectively for street widening and bridge purposes and street and d rainage purposes (the “City Reserved Easements”); and
WHEREAS, the SCE Reserved Easements are respectively described in the legal descriptions attached hereto as Exhibits “B” and “C,” which are incorporated by reference, and the City Reserved Easements a re respectively described in the legal 127
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descriptions attached hereto as Exhibits “D” and “E ,” which are incorporated by reference; and
WHEREAS, pursuant to Streets and Highways Code § 8351, upon vacation, title to the property previously subject to the ease ment reverts to the owner of the fee free from the easement; and
WHEREAS, the City desires that the Subject Property /Vacation Area be summarily vacated to return the underlying fee to the Property Owner , subject to the reservation and exemption of the SCE Reserved Easements and City Reserved Easements from such vacation.
NOW, THEREFORE , THE CITY COUNCIL OF THE CITY OF WILDOMAR DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS:
SECTION 1. Findings.
A. Incorporation. The findings in the recitals above are incorporated h erein by reference as if set forth in full.
B. General Plan Conformity. The City Council finds that the vacation of the Vacation Area is consistent with the City’s General Plan, in accordance with Government Code § 65402. The vacation of the Vacation Area is consistent with the General Plan as it will further General Plan Goal CI 1 which seeks to establish a “ well-connected transportation network that is safe, comfortable, efficient, and accessible by users of all ages, abilities, and modes of travel, including pedestrians, bicyclists, drivers, equestrians, transit users, and movers of commercial goods .” Here, the efficient use of City streets and highways supports the efficient use of the streets in the Vacation Area as the roadbed has been sufficiently devel oped and graded, and the City no longer requires the Vacation Area for street or highway purposes.
C. Vacation Basis. Pursuant to Streets and Highways § 8334, t he sloping easement in the vacation areas constitutes an excess right -of-way not required for stre et or highway purposes because it is unnecessary for the present and prospective public use.
D. Environmental Review. That the actions taken pursuant to this Resolution are categorically exempt from the requirements of the California Environmental Quality Act (“CEQA”) pursuant to § 15305 of the CEQA Guidelines, for minor alterations to land.
SECTION 2. Vacation.
A. Vacation. Based on the findings above, the City Council summarily vacates the Vacation Area pursuant to Streets and Highways Code Chapter 4, Article 2, § 8334.
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B. Reservation of Easements. Notwithstanding subsection A, above, the SCE Reserved Easements and City Reserved Easements are reserved and exempted from the vacation of the Vacation Area ordered herein, pursuant to Streets and Highways Code § 8340 et seq.
SECTION 3. Direction. Pursuant to Streets and Highways Code § 8336, the City Clerk is directed to record a certified copy of this Resolution, attested by the City Clerk under seal, in the office of the Riverside County Recorder.
SECTION 4. Effectiveness. This Resolution will take effect upon adoption.
Pursuant to Streets and Highways Code § 8336 the summary vacation of the Easement will be effective upon recordation of this Resolution in the office of the Riverside County Recorder. From and after the date this Resolution is recorde d, the Vacation Area will no longer constitute a right of way for street or highway purposes.
PASSED, APPROVED, AND ADOPTED this 13th day of October, 2025.
Ashlee DePhillippo, Mayor
ATTEST:
Janet Morales, CMC, City Clerk
APPROVED AS TO FORM:
Thomas D. Jex, City Attorney
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STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE )
CITY OF WILDOMAR )
I, Janet Morales , City Clerk of the City of Wildomar, do hereby certify that the foregoing Resolution No. 2025-__ was duly adopted by the City Coun cil of the City of Wildomar at a regular meeting thereof, held on the ___ day of ________, 20 25, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Janet Morales, CMC
City Clerk
City of Wildomar
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EXHIBIT “A”
VACATION AREA LEGAL DESCRIPTION
131
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EXHIBIT “B”
FIRST SCE RESERVED EASEMENT
EASEMENT AND RIGHTS INCIDENTAL THERETO FOR PUBLIC UTILITIES TO
SOUTHERN CALIFORNIA EDISON COMPANY, AS SET FORTH IN A DOCUMENTS RECORDED SEPTEMBER 23, 1992, INSTRUMENT NO. 358320 OF OFFICIAL
RECORDS OF RIVERSIDE COUNTY AND DESCRIBED BELOW
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EXHIBIT “C”
SECOND SCE RESERVED EASEMENT
EASEMENT AND RIGHTS INCIDENTAL THERETO FOR PUBLIC UTILITIES TO
SOUTHERN CALIFORNIA EDISON COMPANY, A CORPORATION, AS SET FORTH IN A DOCUMENT RECORDED APRIL 12, 1991 AS INSTRUMENT NO. 91 -120469 OF OFFICIAL RECORDS AND DESCRIBED BELOW.
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EXHIBIT “D”
FIRST CITY RESERVED EASEMENT
EASEMENT AND RIGHTS INCIDENTAL THERETO FOR WIDENING CLIN TON
KEITH ROAD AND BRIDGE AT MURRIETA CREEK TO COUNTY OF RIVERSIDE, AS SET FORTH IN A DOCUMENT RECORDED DECEMBER 9, 1998, AS INSTRUMENT NO. 535071, OF OFFICIAL RECORDS AND DESCRIBED BELOW.
134
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EXHIBIT “E”
SECOND CITY RESERVED EASEMENT
EASEMENT AND RIGHTS INCIDENTAL THERETO FOR PUBLIC ROAD AND
DRAINAGE PURPOSES, INCLUDING PUBLIC UTILITY AND PUBLIC SERVICES
PURPOSES TO THE COUNTY OF RIVERSIDE, AS SET FORTH IN A DOCUMENT RECORDED JUNE 22, 1998 AS INSTRUMENT NO. 253765, OF OFFICIAL RECORDS AND DESCRIBED BELOW.
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137
CITY OF WILDOMAR
REGULAR MEETING
CONSENT CALENDAR
Agenda Staff Report # 1.11
Meeting Date: October 13, 2025
SUBJECT:
Background Check Policy for Commissioners and Committee Members
SUBMITTED BY:
Janet Morales, City Clerk
PREPARED BY:
Janet Morales
ACTION:
Adopt the Background Check Policy for Commissioners and Committee Members.
BACKGROUND:
The city currently appoints members to various advisory bodies, including the Planning Commission, Measure Z Oversight Advisory Committee, and Measure AA Oversight Advisory Committee. Members often represent the city in community settings and have access to city facilities, staff, and sensitive information.
To ensure the integrity and safety of city operations, staff recommends implementing a formal policy stipulating that all commission and committee appointments are conditional pending successful completion of a background check.
DISCUSSION:
The proposed policy establishes a clear, consistent process for conducting background checks for all applicants to city commissions and committees. The policy outlines the disqualifying factors and applicant rights as mandated by law.
The policy applies to all applicants who are selected to serve on a City Commission or Committee. Temporary, ceremonial, or ad-hoc advisory groups may be exempt if determined by the City Council. All appointments made will be conditional upon a successful completion of a background check.
The background check will consist of a criminal history search through the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI) via Live Scan Fingerprinting. The City Clerk will review results in consultation with the City Attorney, and results will be reported to the City Council and the applicant as either "qualified" or "not qualified". No information will be disclosed except as required by law.
The policy will take effect for all appointments made on or after October 13, 2025, upon its adoption.
FISCAL IMPACT:
The fiscal impact is minimal. The cost per background check is $49. There are currently 15 appointed members, so the total maximum cost per year is less than $750. 138
ATTACHMENTS:
1. Background Check Policy
139
Background Check Policy for Commissioners and Committee Members 1 | P a g e
City of Wildomar
Background Check Policy for Commissioners and Committee Members October 13, 2025
I. PURPOSE
The purpose of this policy is to establish uniform procedures for conducting background checks on individuals selected to serve on the City of Wildomar’s (“City”) Commissions and Committees. The intent of this policy is to define, describe and address the procedure of background checks to promote transparency and ensure that individuals serving in advisory and decision - making roles meet standards of ethical conduct and responsibility.
II. AUTHORITY
This policy is adopted pursuant to the City ’s general authority to regulate the qualifications of its appointed officials. The policy shall be interpreted consistent with relevant requirements under the California Fair Chance Act (Government Code §12952) and other applicable privacy, labor, and California laws. This policy is adopted pursuant to City Council Resolution approved on October 13, 2025, and shall remain in effect until amended or repealed by the City Council.
III. APPLICABILITY
This policy applies to all applicants who are selected to serve on a City Commission or Committee. Temporary, ceremonial, or ad-hoc advisory groups may be exempt if determined by the City Council.
IV. REQUIREMENTS
a. Background Checks: All applicants shall be subject to the same criminal background checks that prospective city employees are subject to as a condition of employment. Failure to submit to the required criminal background check within the time prescribed shall result in the automatic rejection of the subject applications and/or forfeiture of the applicant ’s appointment status.
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b. Conditional Appointment: All appointments shall be conditional upon successful completion of a background check.
c. Scope of Check: Criminal history through the California Department of Justice (DOJ) and Federal Bureau of Investigation (FBI) via Live Scan Fingerprinting.
d. Authority: Results shall be reviewed by the City Clerk in consultation with the City Attorney. Results will be re ported to the City Council and the applicant as either “qualified” or “not qualified”.
V. DISQUALIFYING FACTORS
Criminal Convictions – A person may be ineligible to serve as a member of any advisory board or commission if he or she has been convicted of any state or federal felony offense or any crime of moral turpitude. Moral turpitude includes dishonesty (e.g., fraud, perjury) as well as crimes involving other sorts o f moral depravity, such as child molestation.
Prior to disqualifying any member of an y advisory board or commission, the City shall notify the applicant or current member of any advisory board or commission, in writing, of its decision to disq ualify. The City shall identify the conviction and provide conviction report/writings.
The applicant or current member of any advisory board or commission shall have five business days to respond with additional information. Applicants may also submit evidence challenging accuracy of report or of rehabilitation or mitigating circumstances.
After reviewing all the information that has been provided to the City, the City Manager or designee will conduct a reassessment and issue a final determination letter.
VI. APPLICANT RIGHTS
a. All applicants shall be informed in writing of the background check requirements before appointment. A signed authorization is required prior to initiating a background check. Results shall remain confidential in accordance with California State law.
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b. The city will not automatically provide a copy of the report obtained by the DOJ or FBI. All background check information will be kept confidential to the maximum extent possible and required under applicable law and will be disclosed only to those with a valid need to know. The City co mplies with all applicable federal, state, and local laws regarding background checks.
Applicants may request a copy of their background check directly from the DOJ or FBI.
VII. RECORD RETENTION
Background check records shall be maintained by the Human Resources Department or City Clerk in a secure manner and in compliance with Government Code §34090 et seq. and applicable retention schedules. Records shall not be disclosed except as required by law.
VIII. EFFECTIVE DATE
This policy shall apply to all appointments made on or after October 13, 2025, and shall remain in effect until modified or repealed by the City Council
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CITY OF WILDOMAR
REGULAR MEETING
CONSENT CALENDAR
Agenda Staff Report # 1.12
Meeting Date: October 13, 2025
SUBJECT:
Purchase of Riverpark Mitigation Bank Credits for the Bundy Canyon Rd. Improvement Project, Segment 2 (CIP 026-2)
SUBMITTED BY:
Jason Farag, Public Works Director/City Engineer
PREPARED BY:
Jason Farag, Public Works Director/City Engineer
ACTION:
Authorize the City Manager to execute a Mitigation Credit Purchase Agreement between the City of Wildomar and EIP III Credit Co., LLC (Riverpark Mitigation Bank Sponsor) for the Bundy Canyon Rd. Improvement Project, Segment 2 (Project) SUMMARY:
As part of the Bundy Canyon Rd. Improvement Project, Segment 2, the City must purchase mitigation credits to offset impacts to certain natural drainage areas. This agreement will allow the City to purchase the required credits.
BACKGROUND:
Included in the Fiscal Year 2025/2026 Capital Improvement Program is the Bundy Canyon Rd.
Improvement Project, Segment 2 (Project). The Project proposes to improve Bundy Canyon Rd. between Oak Canyon Dr. and Harvest Way by reconstructing and realigning the road, widening the road to four lanes, including a two-way left turn lane/striped median and turn pockets, constructing a Class 1 Multi-Use Trail, and constructing one new traffic signal among other related roadway improvements. To provide the improvements, disturbance and modifications of existing natural drainage courses under the jurisdiction of regulatory agencies including the California Department of Fish and Wildlife (CDFW), the State Water Quality Control Board (SWQCB), and the US Army Corps of Engineers (USACOE) are required.
These modifications result in the loss of existing wetlands habitat.
DISCUSSION:
In conformance with the California Environmental Quality Act, an Environmental Impact Report (EIR) was prepared for the Project. The environmental evaluation identified drainage areas and habitat that will be impacted by the Project and will require permits from the State and Federal Agencies who regulate the streams (U.S. Army Corp of Engineers, the State/Regional Water Quality Control Board, and the California Department of Fish and Wildlife). The permits require the identification of the permanent area of disturbance and its mitigation. Mitigation can be achieved by replacing the lost wetlands habitat area with the Project or purchasing a specified amount of lost area from an available off-site mitigation bank.
The option of replacing and maintaining the lost wetland area requires on-going maintenance and monitoring which would result in on-going costs to the City for several years after the completion of the Project. Since it is not practical for the City to replace and maintain the lost wetland area and due to the on-going costs, purchase from a mitigation bank is generally the 143
selected option. Mitigation banks create and maintain wetland areas so that agencies do not have to provide these areas on their own. Mitigation banks sell these areas in the form of credits. The purchase of credits is a one-time expense and a one-time action to satisfy that portion of the Project's regulatory permit requirements.
Each of the regulatory agencies determines the amount of impacted area to be mitigated with their permit and the mitigation bank to be used. For this Project, the following mitigation requirements were determined by the permits issued:
0.22 acre of reestablishment credits
0.08 acre of rehabilitation and/or restoration credits
The mitigation bank determines the cost per credit (or cost per one acre) to establish and maintain the bank.
The mitigation credits needed for the Project have been unavailable from mitigation credits have been unavailable for some time and obtaining the credits is a pre-requisite to construction. Staff has recently received notification that there are some credits now available from the Riverpark Mitigation Bank (Bank). To secure the credits, a purchase agreement with the Bank sponsor must be processed. Credits are currently available at a cost of $961,611 per credit, or $288,483 for the 0.30 acres/credits needed for the Project.
Staff recommends that the City Council authorize the City Manager to execute an Agreement for Sale of Credits (Agreement) for the Bundy Canyon Rd. Improvement Project, Segment 2. A copy of the Agreement is included as Attachment A. The Agreement is with the Bank Sponsor, EIP III Credit Co., LLC, which has developed the Riverpark Mitigation Bank.
FISCAL IMPACT:
The cost of the mitigation required for the agreement is $288,483. This expenditure is TUMF eligible and there are adequate TUMF funds in the adopted FY 25/26 budget for this expense.
ATTACHMENTS:
A - Agreement for Sale of Credits (Bundy Canyon Rd.)
144
Riverpark
M i t i g a t i o n
Bank
AGREEMENT FOR SALE OF CREDITS
This Agreement is entered into this ____ day of _________ 2025, by and between EIP III CREDIT CO., LLC, a Delaware limited liability company (Bank Sponsor) and CITY OF WILDOMAR, a Municipal Corporation (Project Proponent), jointly referred to as the “Parties,” as follows:
RECITALS
A. The Bank Sponsor has developed th e Riverpark Mitigation Bank (Bank) located in Riverside County, California; and
B. The Bank has been developed purs uant to a Bank Enabling Instrument (BEI) entered into by and between Bank Sponsor , the Los Angeles District of the U.S.
Army Corps of Engineers (USACE) (File No. SPL-2015-00318), United States Fish and Wildlife Service (USFWS), the California Regional Water Quality Control Board, Region 8 (Regional Water Boards), and the Ca lifornia Department of Fish and Wildlife (CDFW) (Tracking No. 1798-2015-01-R6), on December 17, 2019, and
C. Project Proponent is seeking to im plement the project described on Exhibit “A” attached hereto (Project), which would unavoidably and advers ely impact Riverine Wetland, and seeks to compensate for the loss of Riverine Wetland by purchasing Credits from Bank Sponsor; and
D. Project Proponent has been authorized by CDFW: EPIMS-RIV-29893- R6 and SWRCB: WDID No. SB23051IN to purchase from the Bank 0.22 re- establishment CDFW mitigation Credit, and 0.08 rehabilitation CDFW mitigation Credit, upon confirmation by the Bank Sponsor of Credit availability/adequate balance of Credits remaining for Transfer; and
E. Project Proponent desires to purchase from Bank Sponsor and Bank Sponsor desires to sell to Project Proponent 0.22 re-establishm ent CDFW mitigation Credit and 0.08 rehabilitation CDFW mitigation Credit;
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NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS:
1. Bank Sponsor hereby sells to Project Proponent and Project Proponent hereby purchases from Bank Sponsor 0.22 re-establishment CDFW mitigation Credit and
0.08 rehabilitation CDFW mitigation Credit. The Bank Sponsor will upon receipt of the Purchase Price deliver to Proj ect Proponent an executed Bill of Sale in the manner and form as attached hereto and marked Exhibit “B”. The Purchase Price for said Credits shall be paid by ACH payment or wire transfer of funds according to written instructions provided by Bank Sponsor to Project Proponent.
2. The sale and transfer herein are not in tended as a sale or transfer to Project Proponent of a security, license, lease, easement, or possessory or non-possessory interest in real property, nor the granting of any interest of the foregoing.
3. Project Proponent shall have no obl igation whatsoever by reason of the purchase of the Credits, to support, pay for, monitor, report on, sustain, continue in perpetuity, or otherwise be obligated or lia ble for the success or continued expense or maintenance in perpetuity of the Credits so ld, or the Bank. Pursuant to the BEI and any amendments thereto, Bank Sponsor shall mon itor and make reports to the appropriate agency or agencies on the status of any Credits sold to Project Proponent. Bank Sponsor shall be fully and completely responsible for satisfying any and all conditions placed on the Bank or the Credits by all state or federal jurisdictional agencies.
4. The Credits sold and transferre d to Project Proponent shall be non- refundable, non-transferable, and non-assignable to any project other than the one listed herein and shall not be used as compensatory mitigation for any other project or purpose, except as set forth herein.
5. Project Proponent must exercise his/her/its right to purchase the Credits within 60 days of the date this Agreement is provided to the Project Proponent. Without Bank Sponsor approval, after the 60-day peri od this Agreement will be considered null and void.
6. Upon purchase of the Cred its specified in Rec ital D above, the Bank Sponsor shall submit to the parties listed in the Notices section of the BEI, copies of the:
a) Agreement for Sale of Credits; b) Bill of Sale; c) Payment Receipt; and d) an updated ledger. The updated ledger must detail: i) Project Proponent; ii) Project Name; iii) Status (sale complete/sale not complete); iv) Credit Sale Date; v) Permitting Agency File/Tracking Number; vi); vii) Total Number of Credits Authorized to Sell; viii) Total Number of Credits Sold to Date (inclusive); and ix) Balance of all Credits Available. The ledger should include all sales data from bank establishment to the present.
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IN WITNESS WHEREOF, the Parties have ex ecuted this Agreement the day and year first above written.
BANK SPONSOR
EIP III CREDIT CO., LLC, a Delaware limited liability company
By: ___________________________________
Name: Joseph Williams
Its: Assistant Director of Markets
PROJECT PROPONENT
CITY OF WILDOMAR, a Municipal Corporation
By: ____________________________________
Name: Chris Mann
Its: City Manager
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Exhibit “A”
DESCRIPTION OF PROJECT TO BE MITIGATED
Name of Project:
Bundy Canyon Rd. Improvement Project, Segment 2
Project Location:
Bundy Canyon Rd. between Oak Canyon Dr. and Harvest Way, Wildomar, CA
Permitting Agencies File/Tracking Number:
CDFW: EPIMS-RIV-29893-R6
SWRCB: WDID No. SB23051IN
USACE: SPL-2019-00974-CLB – No mitigation required
Project Description:
This project will reconstruct, realign, and widen Bundy Canyon Rd. between Oak Canyon Dr. to Harvest Way. The project will widen the road from two lanes to four lanes with a two-way left-turn lane/striped median, add shoulders, add a Class 1 Multi- Use Trail, and install new traffic signal, along with other related roadway improvements.
Species/Habitat Affected:
Wetland: 0.01 acre
Stream Channel: 0.036 acre
Riparian Zone: 0.042 acre
Credits to be Purchased:
0.22 re-established Waters of the State
0.08 rehabilitated Waters of the State
Method of payment:
Wire Transfe
r ACH Pa yment X
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Exhibit “B”
BILL OF SALE
Contract # 25__-RP
Permitting Agency File/Tracking No(s). CDFW: EPIMS-RIV-29893-R6 and SWRCB:
WDID No. SB23051IN.
In consideration of $288,483.00, receip t of which is hereby acknowledged, EIP III Credit Co., LLC (Bank Sponsor), does hereby bargain, sell and transfer to CITY OF WILDOMAR (Project Proponent), for the Bundy Canyon Rd. Improvement Project (Segment 1) project, 0.22 re-establishment CDFW mitigation Credit and 0.08 rehabilitation CDFW mitigation Credit, in the Riverpark Mitigation Bank in Riverside County, California, developed, and approved under the authority of the Los Angeles District of the U.S. Army Corps of Engineers (USACE), United States Fish and Wildlife Service (USFWS), the California Regional Water Quality Control Board, Region 8 (Regional Water Boards), and the California Department of Fish and Wildlife (CDFW), as mitigation for the Project described in Attachment 1.
Bank Sponsor represents and warrants th at it has good title to the Credits, has good right to sell the same, and that they ar e free and clear of all claims, liens, or encumbrances.
Bank Sponsor covenants and agrees with the Project Proponent to warrant and defend the sale of the Credits hereinbefore described against all and every person and persons whomsoever lawfully claiming or to claim the same.
DATED: ______________________________________
EIP III CREDIT CO., LLC, a Delaware limited liability company
By: ___________________________________
Name: Joseph Williams
Its: Assistant Director of Markets
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Attachment 1
Riverpark Mitigation Bank
WETLAND CREDITS: PAYMENT RECEIPT
PROJECT PROPONENT INFORMATION
Name:
City of Wildomar
Address:
23873 Clinton Keith Rd., Suite 110
Wildomar, CA 92595
(951) 677-7751
Contact:
Jason Farag, Director of Public Works
Email: [email protected]
(951) 677-7751 x219
PROJECT INFORMATION
Project Description:
This project will reconstruct, realign, and widen Bundy Canyon Rd. between Oak Canyon Dr. to Harvest Way. The project will widen the road from two lanes to four lanes with a two-way left-turn lane/striped median, add shoulders, add a Class 1 Multi- Use Trail, and install new traffic signal, along with other related roadway improvements.
Project Location:
Bundy Canyon Rd. between Oak Canyon Dr. and Harvest Way, Wildomar, CA
Agency File/Tracking Number(s):
CDFW: EPIMS-RIV-29893-R6
SWRCB: WDID No. SB23051IN
USACE: SPL-2019-00974-CLB – No mitigation required
Species/Habitat Affected:
Wetland: 0.01 acre
Stream Channel: 0.036 acre
Riparian Zone: 0.042 acre
Credits to be Purchased:
0.22 re-established Waters of the State
0.08 rehabilitated Waters of the State
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CITY OF WILDOMAR
REGULAR MEETING
CONSENT CALENDAR
Agenda Staff Report # 1.13
Meeting Date: October 13, 2025
SUBJECT:
Formation and Designation of Tax Zone O of Community
Facilities District No. 2025-S (Services) for Camelia
SUBMITTED BY:
Heidi Schrader, Administrative Services Director
PREPARED BY:
Heidi Schrader, Administrative Services Director
ACTION:
That the City Council adopt the following Resolution:
RESOLUTION NO. 2025 -____
RESOLUTION OF CITY COUNCIL OF THE CITY OF WILDOMAR DECLARING ITS INTENTION TO ESTABLISH COMMUNITY FACILITIES DISTRICT NO. 2025-S (SERVICES)
OF THE CITY OF WILDOMAR, TO AUTHORIZE THE LEVY OF A SPECIAL TAX ON
PROPERTY WITHIN THE DISTRICT TO PAY THE COSTS OF PROVIDING MAINTENANCE
AND PUBLIC SAFETY SERVICES
SUMMARY:
Adoption of this resolution declares the City's intention to establish a new services CFD (CFD 2025-S) and authorizes the levy of a special tax to help pay some of the costs of providing maintenance and public safety services
BACKGROUND:
KB Home Cal Management Services LLC, a Delaware limited liability company (the Developer), owns 22.15 gross acres of property within the City which is proposed to be developed into 163 single family residential homes. Such property is generally located to the southeast of a newly established intersection of Washington Avenue and a newly extended Jefferson Avenue, on the border of the City to the City of Murrieta. The Developer has requested that the City form a community facilities district to encompass the property in accordance with the Mello-Roos Community Facilities Act of 1982, as amended (the Act), to finance the costs of certain maintenance services and public safety services through the levy of special taxes.
DISCUSSION:
Pursuant to the Developer's request, the City proposes to designate the property described in Attachment A of the Resolution of Intention to Establish Community Facilities District No. 2025-S (Attachment 1) as territory for annexation to CFD No. 2025-S in the future (the Potential Annexation Area). A parcel or parcels within such territory may be annexed and subjected to the special tax of CFD No. 2025-S only with the unanimous consent and approval of the owner or owners of the parcel or parcels at the time of annexation or in compliance with other procedures established by the Act. The potential annexation area includes the boundaries of the entire City. Attachment A of the Resolution of Intention also designates the 151
Developer property as Tax Zone O (Original), which would be the first property to be included within CFD No. 2025-S. Special taxes within that zone will be levied in accordance with the Rate and Method of Apportionment (the RMA) described in Attachment C to the Resolution of Intention.
The special taxes are based on the expected increase in demand that each parcel of real property within proposed CFD No. 2025-S will place on certain City services, including existing police protection services (including but not limited to criminal justice services), fire protection and suppression services, and paramedic services and the maintenance of certain public facilities and property in the City as a result of the development of the land proposed for inclusion in CFD 2025-S. The RMA also makes provisions for the levy of a contingent special tax for certain services expected to be funded through a property owner association for applicable projects in the event that such property owner association fails to perform such services.
The Resolution of Intention is the first step in the process of forming CFD No. 2025-S. The Resolution of Intention declares the City’s intention to establish CFD No. 2025-S and calls for a public hearing. A public hearing on the matter will take place on December 10, 2025, and at that time the Council will formally consider approval to form CFD No. 2025-S and hold elections on the approval of the special taxes for Tax Zone O.
The current expectation is that additional territory will be annexed to CFD 2025-S in the future in accordance with the provisions of the Act. Any property so annexed will be subject to the special tax levy of CFD No. 2025-S to finance the maintenance services and public safety services. If established and subject to necessary Council and voter approvals, CFD No. 2025- S will annually levy special taxes on all of the taxable property within CFD 2025-S in accordance with the RMA as attached to the Resolution of Intention. Such special taxes will be used to pay for the costs of maintenance services and public safety services benefitting the property in CFD 2025-S and administration thereof.
FISCAL IMPACT:
There is no fiscal impact associated with forming CFD 2025-S as it is paid out of a deposit from the Developer.
The RMA provides that the annual special tax rates for maintenance services will be $520 per unit for single family and multi-family residential property and $5,494 per acre for non- residential property. The annual special tax rates for public safety services are $668 per unit for single family residential property and $410 per unit for multi-family residential property.
The RMA also provides for a contingent special tax that will only be levied in the event that the applicable property owner association does not provide the required maintenance services.
The annual special tax rates for contingent services will be $88 per unit for single family and multi-family residential property and $930 per acre for non residential property.
All of the special tax rates will increase annually at the rates set forth in the RMA.
ATTACHMENTS:
152
1 Resolution of Intention to Establish CFD No. 2025-S (Services).docx 153
4932-9923-7226v2/200945-0008
RESOLUTION NO. 2025-___
RESOLUTION OF CITY COUNCIL OF THE CITY OF
WILDOMAR DECLARING ITS INTENTION TO ESTABLISH
COMMUNITY FACILITIES DISTRICT NO. 2025-S
(SERVICES) OF THE CITY OF WILDOMAR, TO
AUTHORIZE THE LEVY OF A SPECIAL TAX ON
PROPERTY WITHIN THE DISTRICT TO PAY THE COSTS
OF PROVIDING MAINTENANCE AND PUBLIC SAFETY
SERVICES
WHEREAS, the City of Wildomar (the “City”) has received a petition (the “Petition”) signed by the owner of more than ten percent of the land within the boundaries of which is proposed for inclusion in a proposed community facilities district which meets the requirements of Sections 53318 and 53319 of the Government Code of the State of California (the “Government Code”); and
WHEREAS, the City Council of the C ity (the “ City Council ”) desires to adopt this resolution of intention as provided in Section 53321 of the Government Code to establish a community facilities district consisting of the territory describ ed in Attachment “A” hereto and incorporated herein by this reference, which the City Council hereby determines shall be known as “Community Facilities District No. 2025-S (Services) of the City of Wildomar” (“Community Facilities District No. 2025-S” or the “District”) pursuant to the Mello -Roos Community Facilities Act of 1982, as amended, commencing with Section 53311 of the Government Code (the “Act”) to (1) finance police protection services (including but not limited to criminal justice services) , fi re protection and suppression services, and paramedic services and costs of maintaining, servicing, cleaning, repairing and/or replacing landscaped areas (may include reserves for replacement) in public street right -of-way, public landscaping, public open spaces and other similar landscaped areas officially dedicated for public use, as described in the appendices to Attachment “A” and in Attachment “B” hereto and incorporated herein by this reference (the “Services”), and (2) finance the incidental expenses to be incurred in connection with forming and administering the District and financing the Services (the “Services Incidental Expenses”); and
WHEREAS, pursuant to Sections 53329.6 and 53339 et seq. of the Act and in accordance with the request of the owne r submitting the Petition, the City Council proposes to designate the property described in Attachment “A” hereto and incorporated herein by this reference as territory proposed for annexation to Community Facilities District No. 2025-S in the future (the “Potential Annexation Area ”), with the condition that a parcel or parcels within such territory may be annexed and subjected to the special tax of Community Facilities District No. 2025-S only with the unanimous consent and approval of the owner or owners of the parcel or parcels (the “Unanimous Consent and Approval”) at the time of annexation or in compliance with other procedures established by the Act; and
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WHEREAS, the City Council further intends to approve an estimate of the costs of the Services and the Services Incidental Expenses for Community Facilities District No. 2025-S; and
WHEREAS, it is the intention of the City Council to consider financing the Services and the Services Incidental Expenses through the formation of Community Facilities Distri ct No. 2025-S and the levy of a special tax to pay for such Services and Services Incidental Expenses; and
WHEREAS, it is the intention of the City Council to consider financing the Services and the Services Incidental Expenses through the annexation of additional property within the Potential Annexation Area to the District and the levy of a special tax within the property so annexed to pay for the Services and the Services Incidental Expenses, provided that the special tax levies are approved by the Unanimous Consent and Approval of the owner or owners of the parcel or parcels in accordance with Sections 53329.6 and 5 3339 et seq. of the Act, and approval of the City Council acting as the legislative body of the District at the time of annexation;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WILDOMAR, DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS:
SECTION 1. The above recitals are true and correct.
SECTION 2. A community facilities district is proposed to be established under the terms of the Act. It is further proposed that the initial legal boundaries of Community Facilities District No. 2025-S shall be those described in the map titled “Proposed Boundary Map” in Attachment “A” hereto, which boundaries shall, upon recordation of the boundary map for proposed Community Facilities District No. 2025-S, include the entirety of any parcel subject to taxation by the District. The City Council further proposes to designate the Potential Annexation Area described in the map titled “Boundaries – Potential Annexation Area” in Attachment “A” hereto as property proposed for annexation into the District in t he future, by submittal of Unanimous Consent and Approval of the owner or owners of such parcel or parcels, as approved by the City Council acting as the legislative body of the District at the time that such parcel or parcels are annexed to the District.
The proposed boundaries of the District and the Potential Annexation Area are depicted on the map s of proposed Community Facilities District No. 2025-S which is included in Attachment “A” hereto. The City Clerk is hereby directed to sign the original map s of the proposed boundaries and Potential Annexation Area and record them with all proper endorsements thereon with the County Recorder of the County of Riverside within 15 days after the adoption of this resolution, all as required by Section 3111 of the Streets and Highways Code of the State of California.
SECTION 3. The name of the proposed community facilities district shall be “Community Facilities District No. 2025-S (Services) of the City of Wildomar.” 155
3 4932-9923-7226v2/200945-0008
SECTION 4. The Services proposed to be provided for the benefit of Community Facilities District No. 2025-S are public services as defined in the Act , and this City Council finds and determines that the Services to be financed are in addition to those provided in the territory of the District , including the Potential Annexation Area, at the present time and do not supplant services already available within the territory of the District at the present time. The City Council hereby finds and determines that the description of the Services herein is sufficiently informative to allow taxpayers within the proposed District, including the Potential Annexation Area, to understand what the funds of the District may be used to financ e. The Services Incidental Expenses expected to be incurred include the costs of planning the Services, the costs of forming the District, the cost of levying and collecting a special tax within the proposed District and the cost of administration.
SECTION 5. Except where funds are otherwise available, it is the intention of the City Council to levy annually in accordance with the procedures contained in the Act a separate special tax, secured by recordation of a continuing lien against all nonexempt real property in the District, sufficient to pay for the Services and the Services Incidental Expenses. Notwithstanding the foregoing, the District shall not record a special tax lien on property within the Potential Annexation Area until the owner or owners of the parcel or parcels thereof have given their unanimous approval of the parcel’s or parcels’ annexation to the District . The rate and method of apportionment and manner of collection of the special taxes are described in detail in Attachment “C” attached hereto, which Attachment “C” is incorporated herein by this reference. Attachment “C” allows each landowner within the District to estimate the maximum amount that may be levied against each parcel.
The maximum special tax for Services shall increase to the extent permitted in the Rate and Method. The special tax for Services may be levied for such period as the Services are needed, as further described in Attachment “C” hereto.
The special taxes are based on the expected demand that each parcel of real property within proposed Community Facilities District No. 2025-S will place on the Services.
The City Council hereby determines that the proposed Services are necessary to meet the increased demand p laced upon the City and the existing police protection services (including but not limited to criminal justice services), fire protection and suppression services, and paramedic services and the maintenance of certain public facilities and property in the City as a result of the development of the land proposed for inclusion in the District. The City Council hereby determines the rate and method of apportionment of the special tax es set forth in Attachment “C” to be reasonable. The special tax is apportioned to each parcel on the foregoing basis pursuant to Section 53325.3 of the Act and such special tax es are not on or based upon the value or ownership of real property.
SECTION 6. A public hearing (the “Hearing”) on the establishment of the proposed Community Facilities District No. 2025-S, the proposed rate and method of apportionment of the special tax es to finance the Services and the Services Expenses shall be held 6:00 p.m., or as soon thereafter as practicable, on December 10, 2025, at 156
4 4932-9923-7226v2/200945-0008
the City Council Chambers, 23873 Clinton Keith Road, Suite 106, Wildomar, California 92595. Should the City Council determine to form the District, a special election will be held to authorize t he levy of the special tax es in accordance with the procedures contained in Government Code Section 53326. If held, the proposed voting procedure at the election will be a landowner vote with each landowner who is the owner of record of land within the Di strict (excluding the Potential Annexation Area) at the close of the Hearing, or the authorized representative thereof, having one vote for each acre or portion thereof owned within the proposed District. Ballots for the special election may be distributed by mail or by personal service.
SECTION 7. The City Council does not intend to make any adjustment in property taxation pursuant to Sections 53313.6 and 53313.7 of the Act.
SECTION 8. At the time and place set forth above for the Hearing, any i nterested person, including all persons owning lands or registered to vote within proposed Community Facilities District No. 2025-S and the Potential Annexation Area , may appear and be heard.
SECTION 9. Each City officer who is or will be responsible for administering the proposed Community Facilities District No. 2025-S, if it is established, is hereby directed to study the proposed District and, at or before the time of the above -mentioned Hearing, file a report with the City Council containing a brief description of services by type which will in his or her opinion be required to meet adequately the needs of Community Facilities District No. 2025-S and an estimate of the cost of providing those services, and an estimate of the fair a nd reasonable cost of Services Incidental Expenses to be incurred.
SECTION 10. The District may accept advances of funds or work -in-kind from any source, including, but not limited to, private persons or private entities, for any authorized purpose, inclu ding, but not limited to, paying any cost incurred in creating Community Facilities District No. 2025-S. The District may enter into an agreement with the person or entity advancing the funds or work -in-kind, to repay all or a portion of the funds advanced, or to reimburse the person or entity for the value, or cost, whichever is less, of the work-in-kind, as determined by the City Council, with or without interest.
SECTION 11. The City Clerk is hereby directed to publish a notice (the “Notice”) of the Hearing pursuant to Section 6061 of the Government Code in a newspaper of general circulation published in the area of proposed Community Facilities District No. 2025-S.
The City Clerk is further directed to mail a copy of the Notice to each landowner within the initial boundaries of the District at least 15 days prior to the Hearing. The Notice shall contain the text or a summary of this Resolution, the time and place of the Hearing, a st atement that the testimony of all interested persons or taxpayers will be heard, a description of the protest rights of the registered voters and landowners in the proposed district and a description of the proposed voting procedure for the election required by the Act. Such publication shall be completed at least seven (7) days prior to the date of the Hearing.
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SECTION 12. This Resolution shall be effective upon its adoption.
PASSED, APPROVED AND ADOPTED this 13th day of October, 2025:
Ashlee DePhillippo
Mayor
APPROVED AS TO FORM: ATTEST:
Thomas D. Jex Janet Morales
City Attorney City Clerk
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STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss.
CITY OF WILDOMAR )
I, Janet Morales, City Clerk of the City of Wildomar, California, do hereby certify that Resolution No. ____________ was adopted by the City Council of the City of Wildomar, California, at the Regular meeting of October 13, 2025 and that the same was adopt ed by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
________________________________
Janet Morales
City Clerk
City of Wildomar
159
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4932-9923-7226v2/200945-0008
ATTACHMENT A
Proposed Boundaries
Community Facilities District No. 2025-S (Services)
of the City of Wildomar,
Riverside County, California
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2 4932-9923-7226v2/200945-0008
161
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ATTACHMENT B
Types of Services
to be Financed by
Community Facilities District No. 2025-S (Services)
of the City of Wildomar
The services which may be funded with proceeds of the special tax of CFD No. 2025 -S, as provided by Section 53313 of the Act, will include some or all of the costs attributable to public safety and maintenance services . Capitalized terms used and not defined herein shall have the meanings set forth in th e Rate and Method of Apportionment of Special Tax for CFD No. 2025-S.
These services include : (i) police protection services (including but not limited to criminal justice services), fire protection and suppression services, and paramedic services and (ii) the costs of maintaining, servicing, cleaning, repairing and/or replacing landscaped areas (may include reserves for replacement) in public street right -of-way, public landscaping, public open spaces and other similar landscaped areas officially dedicated for public use, all as further described in the Rate and Method of Apportionment of Special Tax for CFD No. 2025-S.
In addition to payment of the cost and expense of the forgoing services, proceeds of the special tax may be expended to pay “Administrati ve Expenses” as said term is defined in the Rate and Method of Apportionment and to establish an operating reserve for the costs of services as determined by the Administrator.
The above services shall be limited to those provided within the boundaries of CFD No. 2025-S and the Potential Annexation Area of CFD No. 2025 -S for the benefit of the properties within the boundaries of CFD No. 2025 -S and the Potential Annexation Area of CFD No. 2025 -S, as the boundary is expanded from time to time by anticipated annexations, and said services may be financed by proceeds of the special tax of CFD No. 2025-S only to the extent that they are in addition to those provided in the territory of CFD No. 2025-S before CFD No. 2025-S was created.
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C-1
4932-9923-7226v2/200945-0008
ATTACHMENT C
RATE AND METHOD OF APPORTIONMENT OF SPECIAL TAX FOR
COMMUNITY FACILITIES DISTRICT NO. 2025-S (SERVICES)
OF THE CITY OF WILDOMAR
RATES AND METHOD OF APPORTIONMENT OF
SPECIAL TAX FOR
COMMUNITY FACILITIES DISTRICT NO. 2025-S
(SERVICES)
OF THE CITY OF WILDOMAR
Special Taxes (defined below) shall be levied on and collected from each Assessor’s Parcel (defined below) in Community Facilities District No. 2025 -S (Services) of the City of Wildomar (the “CFD No. 2025 -S” or “CFD”; defined below), in each Fiscal Year, (defined below), commencing in the Fiscal Year beginning July 1, 2025, in an amount determined by the City Council of the City of Wildomar, acting ex officio as the legislative body of CFD No. 2025-S, by applying the rates and method of apportionment set forth below. All of the real property in CFD No. 2025 -S, unless exempted by law or by the provisions herein, shall be taxed to the extent and in the manner provided herein.
A. DEFINITIONS
“Accessory Dwelling Unit” means a residential unit of limited size including a smaller second unit that shares an Assessor’s Parcel as a Single Family Resid ential Property with a stand-alone Residential Unit.
“Acre” or “Acreage” means the land area of an Assessor’s Parcel as shown on any Assessor’s Parcel Map, or if the land area is not shown on the Assessor’s Parcel Map, the land area as shown on the applic able Final Map, or if the area is not shown on the applicable Final Map, the land area shall be calculated by the Administrator.
“Administrative Expenses” means the actual or reasonably estimated costs directly related to the formation, annexation, and ad ministration of CFD No. 2025 -S including, but not limited to: the costs of computing the Special Taxes and preparing the annual Special Tax collection schedules (whether by the City or designee thereof or both); the costs to the City, CFD No. 2025 -S, or any designee thereof associated with fulfilling the CFD No. 2025 -S disclosure requirements; the costs associated with responding to public inquiries regarding the Special Taxes; the costs of the City, CFD No. 2025 -S or any designee thereof related to an appe al of the Special Tax; and the City's annual administration fees and third party expenses. Administrative Expenses shall also include amounts estimated or advanced by the City or CFD No. 2025 -S for any other administrative purposes of CFD No. 2025 -S, including attorney's fees and other costs related to commencing and pursuing to completion any foreclosure of delinquent Special Taxes.
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“Administrator” means the City Manager of the City of Wildomar, or his or her designee.
“Approved Property” means all Asse ssor’s Parcels of Taxable Property that are included in a Final Map that was recorded prior to the January 1 st of preceding the Fiscal Year in which the Special Tax is being levied and for which no Building Permit for new construction has been issued on or prior to May 1 st preceding the Fiscal Year in which the Special Tax is being levied.
“Assessor’s Parcel” means a lot or parcel of land that is identifiable by an Assessor’s Parcel Number by the County Assessor of the County of Riverside.
“Assessor’s Parcel Map” means an official map of the Assessor of the County designating parcels by Assessor’s Parcel Number.
“Assessor’s Parcel Number” means that identification number assigned to a parcel by the County Assessor of the County.
"Building Permit" means the first legal document issued by the City giving official permission for new construction. For purposes of this definition, “Building Permit” may or may not include expired or cancelled Building Permits, or any subsequent Building Permit do cument(s) authorizing new construction on an Assessor’s Parcel that are issued or changed by the City after the first original issuance, as determined by the CFD Administrator
“Building Square Footage” or “BSF” means the floor area square footage reflected on the original construction Building Permit issued for construction of a building of Non - Residential Property and any Building Square Footage subsequently added to a building of such Taxable Property after issuance of a Building Permit for expansion or renovation of such building.
"Calendar Year" means the period commencing January 1 of any year and ending the following December 31.
“CFD” or “CFD No. 2025 -S” means Community Facilities District No. 2025 -S (Services) of the City of Wildomar.
“CFD Boundary Map” means a recorded map of the CFD that indicates by a boundary line the extent of the territory identified to be subject to the levy of Special Taxes.
“City” means the City of Wildomar.
“Contingent Services” means services permitted under the Mello-Roos Community Facilities Act of 1982 including, without limitation, those services authorized to be funded by CFD No. 2025-S as set forth in the documents adopted by the City Council at the time the CFD was formed to be provided by the City in the event the Administrator 164
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makes a determination pursuant to Section C(3) that a Property Owners’ Association fails to adequately provide such services.
“County” means the County of Riverside.
“Developed Property” means all Assessor’s Parcels of Taxable Pro perty: (i) that are included in a Final Map that was recorded prior to January 1 st preceding the Fiscal Year in which the Special Tax is being levied, and (ii) for which a Building Permit(s) for vertical construction has been issued on or before May 1 st preceding the Fiscal Year in which the Special Tax is being levied.
“Exempt Property” means all Assessors’ Parcels designated as being exempt from the Special Tax as provided for in Section G.
“Final Map” means a subdivision of property by recordation of a final map, parcel map, or lot line adjustment, pursuant to the Subdivision Map Act (California Government Code Section 66410 et seq.) or recordation of a condominium plan pursuant to California Civil Code 6624 that creates individual lots for which Buildi ng Permits may be issued without further subdivision.
“Fiscal Year” means the period from and including July 1 st of any year to and including the following June 30th.
“Land Use Category” or “LUC” means, any of the categories contained in Section B hereof to which an Assessor’s Parcel is assigned consistent with the land use approvals that have been received or proposed for the Assessor’s Parcel as of May 1 st preceding the Fiscal Year in which the Special Tax is being levied.
"Maintenance Services" means the services permitted under the Act including, without limitation, street sweeping, traffic signal maintenance, the maintenance of landscaping and lighting of publicly owned parks, parkways, streets, roads and open spaces, graffiti abatement, flood and s torm protection services, and the operation of storm drainage systems contained within the boundaries of CFD No. 2025 -S and the City as set forth in Appendix B.
"Maintenance Services (Contingent)" means the Maintenance Services described above and permitt ed under the Act, contained within CFD No. 2025 -S and the City, which are proposed to be maintained and paid for through the Property Owner Association, and all to which the City has been granted an easement allowing such maintenance in any Fiscal Year following a Failure to Perform as defined in Section C.3. hereof.
“Maximum Special Tax” means the Maximum Special Tax A, Maximum Special Tax B, and/or Maximum Special Tax C (Contingent), as applicable.
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“Maximum Special Tax A” means the Maximum Special Tax A, as determined in accordance with Section C, below, that can be levied in any Fiscal Year on any Assessor's Parcel within CFD No. 2025-S.
“Maximum Special Tax B” means the Maximum Special Tax B, as determined in accordance with Section C, below, that can be levied in any Fiscal Year on any Assessor's Parcel within CFD No. 2025-S.
“Maximum Special Tax C (Contingent)” means for each Assessor’s Parcel and each Fiscal Year, the maximum Special Tax C (Contingent), as determined in accordance with Section C below that can be levied on such Assessor’s Parcel in such Fiscal Year.
“Multi-Family Residential Property” or “MFR” means any Assessor’s Parcel of residential property that consists of a building or buildings comprised of attached Residential Units available for rental, but not purchase, by the general public and under common management.
“Non-Residential Property” or “NR” means, all Assessor's Parcels of Taxable Property for which a Building Permit(s) was issued for a non -residential use. The Administrator shall make the determination if an Assessor’s Parcel is Non -Residential Property.
“Property Owner’s Association” or “POA” means the property owner’s association or homeowner’s association established to maintain certain services within a Tax Zone.
“Proportionately” means for Taxable Property that is: (i) Developed Property, that the ratio of the actual Special Tax l evy to the Maximum Special Tax is the same for all Parcels of Developed Property, (ii) Approved Property, that the ratio of the actual Special Tax levy to the Maximum Special Tax is the same for all Parcels of Approved Property, and (iii) Undeveloped Property that the ratio of the actual Special Tax levy per acre to the Maximum Special Tax per acre is the same for all Parcels of Undeveloped Property.
“Residential Unit” or "RU" means a residential unit that is used or intended to be used as a domicile by on e or more persons, as determined by the Administrator. An Accessory Dwelling Unit that shares an Assessor’s Parcel with a Single Family Residential Property shall not be considered a Residential Unit for purposes of this RMA.
“Residential Property” means all Assessor’s Parcels of Taxable Property upon which completed Residential Units have been constructed or for which Building Permits have been or may be issued for purposes of constructing one or more Residential Units.
“RMA" means this Rate and Method of Apportionment of Special Taxes.
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"Safety Services" means the services permitted under the Act including, without limitation, police and fire protection, ambulance and paramedic services provided within the boundaries of CFD No. 2025-S and the City as set forth in Appendix C.
“Service(s)” means services permitted under the Mello -Roos Community Facilities Act of 1982 including, without limitation, those services authorized to be funded by CFD No. 2025-S as set forth in the documents adopted by the City Co uncil at the time the CFD was formed.
“Single Family Residential Property” or “SFR” means all Parcels of Residential Property, other than Multi-Family Residential Property.
“Special Tax(es)” means the Special Tax A and/or Special Tax B and/or Special Tax C (Contingent) to be levied in each Fiscal Year on each Assessor’s Parcel of Taxable Property.
“Special Tax A” means the annual special tax to be levied in each Fiscal Year on each Assessor’s Parcel of Taxable Property to fund the Special Tax A Requirement.
"Special Tax A Requirement" means that amount to be collected in any Fiscal Year to pay for certain costs as required to meet the needs of CFD No. 2025 -S in the next Fiscal Year. The costs to be covered shall be the (i) direct costs for Maintenance Services, (ii) fund an operating reserve for the costs of Maintenance Services as determined by the Administrator, and (iii) Administrative Expenses. Under no circumstances shall the Special Tax A Requirement include funds for bonds or other forms of indebtedness.
“Special Tax B” means the annual special tax to be levied in each Fiscal Year on each Assessor’s Parcel of Developed Property to fund the Special Tax B Requirement.
"Special Tax B Requirement" means the amount required in any Fiscal Year to pay for certain costs as required to meet the needs of CFD No. 2025 -S for Safety Services in both the current Fiscal Year and the next Fiscal Year. The costs to be covered shall be the (i) direct costs for Safety Services, (ii) amount necessary to fund an operat ing reserve for the costs of Safety Services as determined by the CFD Administrator, and (iii) Administrative Expenses applicable to the Special Tax B. Under no circumstances shall the Special Tax B Requirement include funds for bonds or other forms of indebtedness.
“Special Tax C (Contingent)” means the annual special tax to be levied in each Fiscal Year on each Assessor’s Parcel of Taxable Property to fund the Special Tax C (Contingent) Requirement, if required.
“Special Tax C (Contingent) Requirement” means that amount required in any Fiscal Year to pay for certain costs as required to meet the needs of CFD No. 2025 -S for Maintenance Services (Contingent) in both the current Fiscal Year and the next Fiscal Year. The costs to be covered shall be the (i) direct costs for Maintenance Services 167
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(Contingent), (ii) amount necessary to fund an operating reserve for the costs of Maintenance Services (Contingent) as determined by the CFD Administrator, and (iii) Administrative Expenses applicable to the Special T ax C (Contingent). Under no circumstances shall the Special Tax C (Contingent) Requirement include funds for bonds or other forms of indebtedness. The Special Tax C (Contingent) Requirement, if initiated, will be applied to all Assessor’s Parcels in additi on to, and not in lieu of, the Special Tax A Requirement.
"Taxable Property" means all Assessor’s Parcels within CFD No. 2025 -S, which are not Exempt Property.
“Taxable Unit” means a Residential Unit, Building Square Footage, or an Acre.
"Tax Zone" means a mutually exclusive geographic area, within which particular Special Tax rates may be levied pursuant to this Rate and Method of Apportionment of Special Tax. Appendix D identifies the Tax Zone in CFD No. 2025 -S at formation; additional Tax Zones may be created when property is annexed into the CFD.
"Tax Zone Original" means the geographic area the specific area identified on the CFD Boundary Map as Tax Zone Original.
"Tract(s)" means an area of land within a subdivision identified by a particular tract number on a Final Map approved for the subdivision.
“Undeveloped Property” means, for each Fiscal Year, all Taxable Property not classified as Developed Property or Approved Property.
B. ASSIGNMENT TO LAND USE CATEGORIES
For each Fiscal Year, all Assessor’s Parcels of Taxable Property within CFD No. 2025 - S shall be classified as Developed Property, Approved Property, or Undeveloped Property, and shall be subject to the levy of Special Taxes as determined pursuant to Sections C and D below. Assessor ’s Parcels of Developed Property and Approved Property shall be classified as either Residential Property or Non -Residential Property.
Residential Property shall be further classified as Single Family Residential Property or Multi-Family Residential Prope rty and the number of Residential Units shall be determined by the Administrator.
C. MAXIMUM SPECIAL TAX RATES
For purposes of determining the applicable Maximum Special Tax for Assessor’s Parcels of Developed Property and Approved Property which are classif ied as Residential Property, all such Assessor’s Parcels shall be assigned the number of Residential Unit(s) constructed or to be constructed thereon as specified in or shown on the Building Permit(s) issued or Final Map as determined by the Administrator. Once a single family attached or multi -family building or buildings have been built on an Assessor's Parcel, the Administrator shall determine the actual number of Residential 168
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Units contained within the building or buildings, and the Special Tax A, Speci al Tax B, and Special Tax C (Contingent) levied against the Assessor’s Parcel in the next Fiscal Year shall be calculated by multiplying the actual number of Residential Units by the Maximum Special Tax per Residential Unit for the Tax Zone below or as inc luded in Appendix A as each annexation occurs.
For purposes of determining the applicable Maximum Special Tax for Assessor’s Parcels of Developed Property and Approved Property which are classified as Non - Residential Property, all such Assessor’s Parcels shall be assigned the number of Building Square Footage or Acres as shown on the Final Map as determined by the Administrator. Once the Administrator determines the actual number of Building Square Footage or Acres for the Assessor’s Parcels, the Special Tax A and Special Tax C (Contingent) levied against the Assessor’s Parcel in the next Fiscal Year shall be calculated by multiplying the number of Building Square Footage or Acres by the Maximum Special Tax per Taxable Unit identified for the applicable Ta x Zone below or as included in Appendix A as each annexation occurs. No Special Tax B shall be levied on Non-Residential Property.
1. Special Tax A
a. Developed Property
(i) Maximum Special Tax A
The Maximum Special Tax A for each Assessor’s Parcel of Developed Property shall be specific to each Tax Zone within the CFD. When additional property is annexed into CFD No. 2025 -S, Appendix A to this RMA shall be updated to reflect the Maximum Special Tax A for Developed Property for the Tract or Tracts annexed and th e Special Tax A shall be levied up to the Maximum Special Tax A for Developed Property for such Tract or Tracts as specified in such updated Appendix A for the annexed property which shall reflect the Maximum Special Tax for the Tract or Tracts annexed. The Maximum Special Tax A for Fiscal Year 2025- 2026 for a Residential Unit of Developed Property within the Tax Zone Original are identified in Table 1 below:
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TABLE 1
MAXIMUM SPECIAL TAX A RATES
DEVELOPED PROPERTY
FISCAL YEAR 2025-2026
Tax
Zone Tract Land Use Category
Taxable
Unit
Maximum
Special Tax A
Original TR 37156
Single Family Residential
Property RU $520
Multi-Family Residential
Property RU $520
Non-Residential Property Acre $5,494
(ii) Increase in the Maximum Special Tax A
On each July 1, commencing on July 1, 2026 with respect to Tax Zone Original, the Maximum Special Tax A for Developed Property shall increase by i) the percentage increase in the Consumer Price Index for all Urban Consumers for the Riverside-San Bernardino-Ontario California Standard Metropolitan Statistical Area since the beginning of the preceding Fiscal Year, not to exceed 6%, or ii) by two percent (2.0%), whichever is greater.
(iii) Multiple Land Use Categories
In some instances an Assessor's Parcel of Developed Property m ay contain more than one Land Use Category. The Maximum Special Tax A that can be levied on an Assessor's Parcel shall be the sum of the Maximum Special Tax A that can be levied for each Land Use Category located on that Assessor's Parcel. For an Assessor's Parcel that contains more than one land use, the Acreage of such Assessor's Parcel shall be allocated to each type of property based on the amount of Acreage designated for each land use as determined by reference to the site plan approved for such Asses sor's Parcel. The Administrator's allocation to each type of property shall be final.
b. Approved Property
The Maximum Special Tax A for each Assessor’s Parcel of Approved Property in Table 2 is specific to each Tax Zone within the CFD. When additional prop erty is annexed into CFD No. 2025 -S, the Appendix A to this rate and method shall be updated to reflect the Maximum Special Tax A for Approved Property for the Tract or Tracts annexed and the Special Tax A shall be levied up to the Maximum Special Tax A fo r Approved Property for such Tract or Tracts as specified in such updated Appendix A. The Maximum Special Tax A for Fiscal Year 2025 -2026 per Residential Unit for Approved Property within Tax Zone Original is identified in Table 2 below:
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TABLE 2
MAXIMUM SPECIAL TAX A RATES
APPROVED PROPERTY
FISCAL YEAR 2025-2026
Tax
Zone Tract Land Use Category
Taxable
Unit
Maximum
Special Tax A
Original TR 37156
Single Family Residential
Property RU $520
Multi-Family Residential
Property RU $520
Non-Residential Property Acre $5,494
On each July 1, commencing on July 1, 2026 with respect to Tax Zone Original, the Maximum Special Tax A for Approved Property shall increase by i) the percentage increase in the Consumer Price Index for all Urban Consumers for the Riverside-San Bernardino-Ontario California Standard Metropolitan Statistical Area since the beginning of the preceding Fiscal Year, not to exceed 6%, or ii) by two percent (2.0%), whichever is greater.
c. Undeveloped Property
The Maximum Special Tax A for each Assessor’s Parcel of Undeveloped Property shall be specific to each Tax Zone within the CFD. When additional property is annexed into CFD No. 2025 -S, Appendix A to this rate and method adopted shall be updated to reflect the Maximum Special Tax A for Undeveloped Property for the Tract or Tracts annexed and the Special Tax A shall be levied up to the Maximum Special Tax A for Undeveloped Property for such Tract or Tracts as specified in such updated Appendix A. The Maximum Special Tax A for Fiscal Year 2025-2026 per acre of Undeveloped Property within Tax Zone Original is identified in Table 3 below:
TABLE 3
MAXIMUM SPECIAL TAX A RATES
UNDEVELOPED PROPERTY
FISCAL YEAR 2025-2026
Tax Zone
Tracts Taxable Unit
Maximum Special Tax
A
Original TR 37156 Acre $5,494
On each July 1, commencing on July 1, 2026 with respect to Tax Zone Original, the Maximum Special Tax A for Undeveloped Property shall increase by i) the percentage increase in the Consumer Price Index for all Urban Consumers for the Riverside-San Bernardino-Ontario California Standard Metropolitan Statistical Area 171
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since the beginning of the preceding Fiscal Year, not to exceed 6%, or ii) by two percent (2.0%), whichever is greater.
2. Special Tax B
The Special Tax B is an annual Special Tax that shall be le vied on Developed Property to fund the Special Tax B Requirement.
a. Developed Property
(i) Maximum Special Tax B
The Maximum Special Tax B for Fiscal Year 2025 -2026 for each Land Use Category within Tax Zone Original is shown in Table 4. When additional property is annexed into CFD No. 2025 -S, Appendix A to this rate and method shall be updated to reflect the Maximum Special Tax B for the Tract or Tracts annexed and the Special Tax B shall be levied up to the Maximum Special Tax B for Developed Property for such Tract or Tracts as specified in such updated Appendix A.
TABLE 4
MAXIMUM SPECIAL TAX B RATES
DEVELOPED PROPERTY
FISCAL YEAR 2025-2026
Land Use Category Unit Maximum Special Tax
B
Single Family Residential Property RU $668
Multi-Family Residential Property RU $410
On each July 1, commencing on July 1, 2026 with respect to Tax Zone Original, the Maximum Special Tax B for Developed Property shall increase by i) the percentage increase in the Consumer Price Index for all Urban Consumers f or the Riverside-San Bernardino-Ontario California Standard Metropolitan Statistical Area since the beginning of the preceding Fiscal Year, not to exceed 6%, or ii) by five percent (5.0%), whichever is greater.
The Special Tax B shall not be levied on Approved or Undeveloped Property.
3. Special Tax C (Contingent)
The City Council may levy the Special Tax C (Contingent), applicable to all Zones, commencing in the first Fiscal Year following the occurrence of any of the following events (each such event, a “Failure to Perform”):
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a. the Property Owner Association files a voluntary petition in bankruptcy or the approval by a court of competent jurisdiction of a petition applicable to the Property Owner Association of any proceedings instituted under the Fed eral Bankruptcy Code, as amended;
b. the Property Owner Association is dissolved;
c. the Property Owner Association fails to levy annual assessments sufficient to fund (i) the maintenance for the then Property Owner Association owned and/or Property Owne r Association maintained Maintenance Services (Contingent) or (ii) the replacement of such facilities related to the Maintenance Services (Contingent) in accordance with (A) the requirements of the then current reserve funding plan of the Property Owner As sociation performed pursuant to California Civil Code Section 5550 or (B) if California Civil Code 5550 is no longer applicable, the requirements of the then applicable law and/or regulations governing the Property Owner Association’s requirements to budget for and finance such replacement; or
d. the Property Owner Association fails to maintain the Maintenance Services (Contingent) at the same level as defined within the Property Owner Association maintenance specifications. In the event the Property Owner Association maintenance specifications do not meet the City maintenance requirements, the City Council will have sole discretion to determine the required level of maintenance required for purposes of this section.
In the event of the occurrence of a Fai lure to Perform described in “c.” or “d.” above, the City shall give the Property Owner Association written notice of such event. If such Failure to Perform is reasonably capable of being cured within sixty (60) days from the date of such notice, the Prope rty Owner Association shall have such period of time to cure such Failure to Perform prior to the levy by the City Council of Special Tax C (Contingent). If such Failure to Perform is such that it is reasonably capable of being cured, but not within such sixty (60) day period and the Property Owner Association (i) initiates corrective action within such sixty (60) day period, and (ii) diligently, continually, and in good faith works to effect a cure of such Failure to Perform as soon as possible, then the Property Owner Association shall have such additional time, as is reasonably necessary, to cure such Failure to Perform prior to the levy by the City Council of Special Tax C (Contingent).
The City Council may suspend the levy of Special Tax C (Contingen t) if the Property Owner Association has cured the Failure to Perform to the satisfaction of the City Council and the Property Owner Association has agreed to such conditions as the City Council may find necessary to minimize the occurrence of such Failure to Perform in the future. In the event the City Council initiates the Special Tax C (Contingent), it will apply to all Assessor’s Parcels of Taxable Property in addition to, and not in lieu of, the Special Tax A.
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a. Developed Property
(i) Maximum Special Tax C (Contingent)
The Maximum Special Tax C (Contingent) for each Assessor’s Parcel of Taxable Property shall be specific to each Tax Zone within the CFD. When additional property is annexed into CFD No. 2025 -S, Appendix A to this rate and method shall be u pdated to reflect Maximum Special Tax C (Contingent) for the Tract or Tracts annexed and the Special Tax C (Contingent) shall be levied up to the Maximum Special Tax C (Contingent) for Developed Property for such Tract or Tracts as specified in such update d Appendix A. The Maximum Special Tax C (Contingent) for Fiscal Year 2025 -2026 within Tax Zone Original is identified in Table 5 below:
TABLE 5
MAXIMUM SPECIAL TAX C (CONTINGENT) RATES
DEVELOPED PROPERTY
FISCAL YEAR 2025-2026
Tax
Zone Tract Land Use Category
Taxable
Unit
Maximum
Special Tax C
(Contingent)
Original TR 37156
Single Family Residential
Property RU $88
Multi-Family Residential
Property RU $88
Non-Residential Property Acre $930
(ii) Increase in the Maximum Special Tax C (Contingent)
On each July 1, commencing on July 1, 2026 with respect to Tax Zone Original, the Maximum Special Tax C (Contingent) for Developed Property shall increase by i) the percentage increase in the Consumer Price Index for all Urban Consumers for the Riverside -San Bernardino-Ontario California Standard Metropolitan Statistical Area since the beginning of the preceding Fiscal Year, not to exceed 6%, or ii) by two percent (2.0%), whichever is greater.
(iii) Multiple Land Use Categories
In some instances, an Assessor's Pa rcel of Developed Property may contain more than one Land Use Category. The Maximum Special Tax C (Contingent) that can be levied on an Assessor's Parcel shall be the sum of the Maximum Special Tax C (Contingent) that can be levied for each Land Use Categ ory located on that Assessor's Parcel. For an Assessor's Parcel that contains more than one land use, the Acreage of such Assessor's Parcel shall be allocated to each type of property based on the amount of Acreage designated for each land use as 174
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determined by reference to the site plan approved for such Assessor's Parcel. The Administrator's allocation to each type of property shall be final.
b. Approved Property
The Maximum Special Tax C (Contingent) for each Assessor’s Parcel of Approved Property shall be specific to each Tax Zone within the CFD. When additional property is annexed into CFD No. 2025 -S, Appendix A to this rate and method shall be updated to reflect the Maximum Special Tax C (Contingent) for the Tract or Tracts annexed and the Special Ta x C (Contingent) shall be levied up to the Maximum Special Tax C (Contingent) for Approved Property for such Tract or Tracts as specified in such updated Appendix A. The Maximum Special Tax C (Contingent) for Fiscal Year 2025 -2026 within Tax Zone Original is identified in Table 6 below:
TABLE 6
MAXIMUM SPECIAL TAX C (CONTINGENT) RATES
APPROVED PROPERTY
FISCAL YEAR 2025-2026
Tax
Zone Tract Land Use Category
Taxable
Unit
Maximum
Special Tax C
(Contingent)
Original TR 37156
Single Family Residential
Property RU $88
Multi-Family Residential
Property RU $88
Non-Residential Property Acre $930
On each July 1, commencing on July 1, 2026 with respect to Tax Zone Original, the Maximum Special Tax C (Contingent) for Approved Property shall increase by i) the percentage increase in the Consumer Price Index for all Urban Consumers for the Riverside -San Bernardino -Ontario California Standard Metropolitan Statistical Area since the beginning of the preceding Fiscal Year, not to exceed 6%, or ii) by two percent (2.0%), whichever is greater.
c. Undeveloped Property
The Maximum Special Tax C (Contingent) for each Assessor’s Parcel of Undeveloped Property shall be specific to each Tax Zone within the CFD. When additional property is annexed into CFD No. 2025 -S, Appendix A to this rate and method shall be updated to reflect the Maximum Special Tax C (Contingent) for the Tract or Tracts annexed and the Special Tax C (Contingent) shall be levied up to the Maximum Special Tax C (Contingent) for Undeveloped Propert y for such Tract or Tracts as specified in such updated Appendix A. The Maximum Special Tax C 175
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(Contingent) for Fiscal Year 2025 -2026 within Tax Zone Original is identified in Table 7 below:
TABLE 7
MAXIMUM SPECIAL TAX C (CONTINGENT) RATES
UNDEVELOPED PROPERTY
FISCAL YEAR 2025-2026
Tax Zone Tract Taxable Unit
Maximum Special
Tax C (Contingent)
Original TR 37156 Acre $930
On each July 1, commencing on July 1, 2026 with respect to Tax Zone Original, the Maximum Special Tax C (Contingent) for Undeveloped Property shall increase by i) the percentage increase in the Consumer Price Index for all Urban Consumers for the Riverside -San Bernardino -Ontario California Standard Metropolitan Statistical Area since the beginning of the preceding Fiscal Year, not to exceed 6%, or ii) by two percent (2.0%), whichever is greater.
D. METHOD OF APPORTIONMENT OF ANNUAL SPECIAL TAX
1. Special Tax A
Commencing with Fiscal Year 2025 -2026 and for each following Fiscal Year in which Special Tax A is authorized to be levied, the City Council shall determine the Special Tax A Requirement and shall levy the Special Tax A on all Assessor’s Parcels of Taxable Property until the aggregate amount of Special Tax A equals the Special Tax A Requirement. The Special Tax A shall be levied for ea ch Fiscal Year within each Tax Zone as follows:
First: The Special Tax A shall be levied Proportionately on all Assessor’s Parcels of Developed Property up to 100% of the applicable Maximum Special Tax A to satisfy the Special Tax A Requirement;
Second: If additional moneys are needed to satisfy the Special Tax A Requirement after the first step has been completed, the Special Tax A shall be levied Proportionately on each Parcel of Approved Property at up to 100% of the Maximum Special Tax A for Approved Property;
Third: If additional monies are needed to satisfy the Special Tax A Requirement after the first two steps have been completed, the Special Tax A shall be levied Proportionately on all Assessor’s Parcels of Undeveloped Property up to 100% of the Maximum Special Tax A for Undeveloped Property.
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2. Special Tax B
Commencing with Fiscal Year 2025 -2026 and for each following Fiscal Year, the City Council shall determine the Special Tax B Requirement and shall levy the Special Tax B until the aggregate a mount of Special Tax B equals the Special Tax B Requirement.
The Special Tax B shall be levied Proportionately on all Assessor’s Parcels of Developed Property up to 100% of the applicable Maximum Special Tax B to satisfy the Special Tax B Requirement.
3. Special Tax C (Contingent)
Commencing with the first Fiscal Year in which Special Tax C (Contingent) is authorized to be levied and for each following Fiscal Year, the City Council shall determine the Special Tax C (Contingent) Requirement for each Tax Zone , if any, and shall levy the Special Tax on all Assessor’s Parcels of Taxable Property within such Tax Zone until the aggregate amount of Special Tax C (Contingent) equals the Special Tax C (Contingent) Requirement for such Tax Zone. The Special Tax C (Contingent) shall be levied for each Fiscal Year as follows:
First: The Special Tax C (Contingent) shall be levied Proportionately on all Assessor’s Parcels of Developed Property up to 100% of the applicable Maximum Special Tax C (Contingent) to satisfy the Special Tax C (Contingent) Requirement;
Second: If additional moneys are needed to satisfy the Special Tax C (Contingent) Requirement after the first step has been completed, the Special Tax C (Contingent) shall be levied Proportionately on each Parc el of Approved Property at up to 100% of the Maximum Special Tax C (Contingent) for Approved Property;
Third: If additional monies are needed to satisfy the Special Tax C (Contingent) Requirement after the first two steps have been completed, the Special Tax C (Contingent) shall be levied Proportionately on all Assessor’s Parcels of Undeveloped Property up to 100% of the Maximum Special Tax C (Contingent) for Undeveloped Property.
E. FUTURE ANNEXATIONS
It is anticipated that additional properties will be an nexed to CFD No. 2025 -S from time to time. As each annexation is proposed, an analysis will be prepared to determine the annual cost for providing Services. Based on this analysis, the property to be annexed, pursuant to California Government Code section 53339 et seq. will be assigned to the appropriate Maximum Special Tax rate for the Tract or Tracts when annexed.
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F. TERM OF SPECIAL TAX
For each Fiscal Year, the Special Taxes shall be levied as long as the Services are being provided.
G. EXEMPTIONS
The City shall classify as Exempt Property within CFD No. 2025 -S, any Assessor’s Parcel in any of the following categories; (i) Assessor’s Parcels which are owned by, irrevocably offered for dedication, encumbered by or restricted in use by any public entity; (ii) Assessor’s Parcels with public or utility easements making impractical their utilization for other than the purposes set forth in the easement; (iii) Assessor’s Parcels which are privately owned but are encumbered by or restricted solely for public uses; o r (iv) any Assessor’s Parcel which is in use in the performance of a public function as determined by the Administrator. No Special Tax shall be levied on property which, at the time of adoption of the Resolution of Formation for CFD No. 2025 -S, is an Exe mpt Property.
H. APPEALS
Any property owner claiming that the amount or application of the Special Taxes are not correct may file a written notice of appeal with the City not later than twelve months after having paid the first installment of the Special Tax (es) that is disputed. A representative(s) of CFD No. 2025-S shall promptly review the appeal, and if necessary, meet with the property owner, consider written and oral evidence regarding the amount of the Special Tax, and rule on the appeal. If the repres entative’s decision requires that the Special Tax for an Assessor’s Parcel be modified or changed in favor of the property owner, a cash refund shall not be made, but an adjustment shall be made to the Special Tax on that Assessor’s Parcel in the subsequent Fiscal Year(s).
I. MANNER OF COLLECTION
The Special Tax(es) shall be collected in the same manner and at the same time as ordinary ad valorem property taxes, provided, however, that CFD No. 2025 -S may collect the Special Tax at a different time or in a dif ferent manner if necessary to meet its financial obligations.
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APPENDIX A
CITY OF WILDOMAR
COMMUNITY FACILITIES DISTRICT NO. 2025-S
(SERVICES)
TAX ZONE ORIGINAL
FY 2025-2026 MAXIMUM SPECIAL TAX RATES
Taxable
Property
Land Use
Category
Taxable
Unit
Maximum
Special Tax A
Maximum
Special Tax B
Maximum
Special Tax C
(Contingent)
Developed Property Single Family Residential RU $520 $668 $88 Approved Property Single Family Residential RU $520 N/A $88 Undeveloped Property N/A Acre $5,494 N/A $930
MAXIMUM SPECIAL TAXES ASSIGNED TO EACH TAX ZONE
FOR DEVELOPED PROPERTY
Tax Zone
Fiscal Year
Included Tract
No. of
Taxable
Units LUC
Taxable
Unit
Maximum
Special
Tax A
Maximum
Special
Tax B
Maximum
Special Tax
C
(Contingent) Subdivider
Original 2025-26 TR 37156 163 SFR RU $520 $668 $88 KB Home
ESCALATION OF MAXIMUM SPECIAL TAXES
Maximum Special Tax A - On each July 1, the Maximum Special Tax A for Developed Property, Approved Property and Undeveloped Property shall increase by i) the percentage increase in the Consumer Price Index for all Urban Consumers for the Riverside-San Bernardino -Ontario Califor nia Standard Metropolitan Statistical Area since the beginning of the preceding Fiscal Year, not to exceed 6%, or ii) by two percent (2.0%), whichever is greater.
Maximum Special Tax B - On each July 1, the Maximum Special Tax B for Developed Property shall increase by i) the percentage increase in the Consumer Price Index for all Urban Consumers for the Riverside -San Bernardino -Ontario California Standard Metropolitan Statistical Area since the beginning of the preceding Fiscal Year, not to exceed 6%, or ii) by five percent (5.0%), whichever is greater.
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Maximum Special Tax C (Contingent) - On each July 1, the Maximum Special Tax C (Contingent) for Developed Property, Approved Property and Undeveloped Property shall increase by i) the percentage increase in the Consumer Price Index for all Urban Consumers for the Riverside -San Bernardino-Ontario California Standard Metropolitan Statistical Area since the beginning of the preceding Fiscal Year, not to exceed 6%, or ii) by two percent (2.0%), whichever is greater.
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APPENDIX B
CITY OF WILDOMAR
COMMUNITY FACILITIES DISTRICT NO. 2025-S (SERVICES)
DESCRIPTION OF AUTHORIZED MAINTENANCE SERVICES
The services which may be funded with proceeds of the special tax of CFD No. 2025 -S, as provided by Section 53313 of the Act, will include all costs attributable to maintaining, servicing, cleaning, repairing and/or replacing landscaped areas (may include reserves for replacement) in public street right -of-way, public landscaping, public open spaces and other si milar landscaped areas officially dedicated for public use. These services including the following:
(a) maintenance and lighting of parks, parkways, streets, roads and open space, which maintenance and lighting services may include, without limitation, furnishing of electrical power to street lights and traffic signals; repair and replacement of damaged or inoperative light bulbs, fixtures and standards; maintenance (including irrigation and replacement) of landscaping vegetation situated on or adjacent t o parks, parkways, streets, roads and open space; maintenance and repair of irrigation facilities; maintenance of public signage; graffiti removal from and maintenance and repair of public structures situated on parks, parkways, streets, roads and open spa ce; maintenance and repair of playground or recreation program equipment or facilities situated on any park; and
(b) maintenance and operation of water quality improvements which include storm drainage and flood protection facilities, including, without limitation, drainage inlets, catch basin inserts, infiltration basins, flood control channels, fossil fuel filters, and similar stormwater treatment facilities and appurtenant improvements .
Maintenance services may include but is not limited to the repair , removal or replacement of all or part of any of the water quality improvements, fossil fuel filters within the public right -of-way including the removal of petroleum hydrocarbons and other pollutants from water runoff, or appurtenant facilities, clearing of inlets and outlets; erosion repairs; and cleanup to improvements, and other items necessary for the maintenance and servicing of the water quality basin improvements within flood control channel improvements; and
(c) public street sweeping, on the se gments of the arterials within the boundaries of CFD No. 2025 -S; as well as local roads within residential subdivisions located within CFD No. 2025 -S; and any portions adjacent to the properties within CFD No. 2025-S; and
In addition to payment of the cost and expense of the forgoing services, proceeds of the special tax may be expended to pay “Administrative Expenses,” as said term is defined in the Rate and Method of Apportionment.
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The above services may be financed by proceeds of the special tax of CFD No. 2025-S only to the extent that they are in addition to those provided in the territory of CFD No. 2025-S before CFD No. 2025-S was created or those provided in the territory annexed to CFD No. 2025-S before the territory was annexed, as applicable. 182
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APPENDIX C
CITY OF WILDOMAR
COMMUNITY FACILITIES DISTRICT NO. 2025-S (SERVICES)
DESCRIPTION OF AUTHORIZED SAFETY SERVICES
The services which may be funded with proceeds of the special tax of CFD No. 2025 -S, as provided by Section 53313 of the Act, will include some or all of the costs attributable to public safety.
These services include police protection services (including but not limited to criminal justice services), fire protection and suppression services, and paramedic services.
In addition to payment of the cost and expense of the forgoing services, proceeds of the special tax may be expended to pay “Administrative Expenses” as said term is defined in the Rate and Method of Apportionment and to establish an operating reserve for the costs of services as determined by the Administrator.
The above services shall be limited to those provided within the boundaries of CFD No. 2025-S for the benefit of the properties within the boundaries of CFD No. 2025 -S and said services may be financed by proceeds of the special tax of CFD No. 2025-S only to the extent that they are in addition to those provided in the territory of CFD No. 2025 -S before CFD No. 2025-S was created.
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APPENDIX D
CITY OF WILDOMAR
COMMUNITY FACILITIES DISTRICT NO. 2025-S (SERVICES)
PROPOSED BOUNDARIES AND POTENTIAL ANNEXATION AREA
BOUNDARIES
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CITY OF WILDOMAR
REGULAR MEETING
CONSENT CALENDAR
Agenda Staff Report # 1.14
Meeting Date: October 13, 2025
SUBJECT:
Notice of Completion - Marna O'Brien Rubberized Play Surface Project (CIP 102)
SUBMITTED BY:
Jason Farag, Public Works Director/City Engineer
PREPARED BY:
Cameron Luna, Associate Engineer
ACTION:
Adopt a Resolution entitled:
RESOULTION NO. 2025 - _____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR, CALIFORNIA ACCEPTING THE MARNA O'BRIEN RUBBERIZED PLAY SURFACE PROJECT (CIP 102)
AS COMPLETE AND AUTHORIZING STAFF TO PREPARE AND FILE THE NOTICE OF
COMPLETION WITH THE RIVERSIDE COUNTY RECORDER
SUMMARY:
This item will accept the Marna O'Brien Rubberized Play Surface Project as complete, authorize the filing of a Notice of Completion, and begin the one-year warranty period for the Project.
BACKGROUND:
The Marna O'Brien Park Rubberized Play Surface Project (Project, CIP 102) included the removal and replacement of existing mulch/wood chip material at the Park's playground with a new rubberized safety surface.
On May 14, 2025, the City Council approved the Project and agreed to incorporate the rubberized safety surface materials donated by the Wildomar Community and Parks Foundation (WCPF), a local non-profit organization.
On June 12th,
2025, the City Council approved and adopted the current Capital Improvement Program (FY 2025/2026 CIP) which included the Project's construction budget.
On July 9th, 2025, the City
Council awarded a construction contract to R.E. Schultz Construction, Inc. (RESC) in the amount of $71,700 for the Project. The City Council also authorized the Public Works Director to approve change orders not to exceed 5% of the construction contract amount, in the amount of $3,585. The Project was completed within the 45 working days provided to the Contractor and a ribbon cutting event was held at Marna O'Brien Park on September 19, 2025.
DISCUSSION:
RESC has completed the proposed improvements in accordance with the contract documents, and the project is ready for filing of the Notice of Completion (NOC) with the Riverside County Recorder. If no liens or claims have been filed within 30 days of filing the NOC, the City will release the remaining 5% retention funds to the contractor. Overall, the project construction was delivered within the number of working days allowed in the contract.
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City staff recommends the City Council adopt the attached resolution to accept the Project as complete and authorize staff to file the attached NOC (Attachment A) with the Riverside County Recorder within 30 days.
FISCAL IMPACT:
Construction costs were funded by DIF Park Improvements (Fund 461). The original construction contract amount was $71,700. With the authorized 5% contingency, the total authorized construction total was $75,285.
A contingency of 3.69% ($2,645) was necessary to
address unforeseen items during construction of the project. T he final construction cost was
$74,345, and the project was completed $940 below the approved budget.
There is no fiscal impact to the City’s General Fund.
ATTACHMENTS:
Resolution
A - Notice of Completion
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RESOLUTION NO. 2025 -_______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
WILDOMAR, CALIFORNIA ACCEPTING THE MARNA O'BRIEN
RUBBERIZED PLAY SURFACE PROJECT (CIP 102) AS COMPLETE
AND AUTHORIZING STAFF TO PREPARE AND FILE THE NOTICE OF
COMPLETION WITH THE RIVERSIDE COUNTY RECORDER
WHEREAS, on July 9th, 2025 the City Council awarded a construction contract to R.E. Schultz Construction, Inc. for the Marna O'Brien Rubberized Play Surface Project (CIP 102) (“Project”); and
WHEREAS, R.E. Schultz Construction, Inc. has completed the work in accordance with the contract documents for the Project; and
WHEREAS, if no liens or claims have been filed within 30 days of filing the Notice of Completion, the retained payment funds and any remaining amount due will be released to R.E. Schultz Construction, Inc.
NOW THEREFORE, BE IT RESOLVED, DETERMINED AND ORDERED by the Wildomar City Council, in regular session assembled on October 13th, 2025, that:
The Project is accepted as complete. Within 30 days of the date of this Resolution, the Public Works Director /City Engineer shall prepare a Notice of Completion and the City Clerk shall file the Notice of Completion with the Riverside County Recorder.
PASSED, APPROVED, AND ADOPTED this 13th day of October 2025
_______________________
Ashlee DePhillippo
Mayor
APPROVED AS TO FORM: ATTEST:
_______________________ _______________________ Thomas D. Jex Janet Morales, CMC
City Attorney City Clerk
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NOTICE OF COMPLETION
Civil Code 3093
1. Prime Contractor: R.E. Schultz Construction, Inc.
2. Project Name: Marna O'Brien Rubberized Play Surface Project (CIP 102)
3. Date of Completion (Acceptance): October 13, 2025
4. Description of Work or Materials Furnished: Removal and replacement of existing mulch/wood chip material at the Park's playground with a new rubberized safety surface as indicated in the Project Plans and Specifications.
5. Site Location: 20505 Palomar Street, Wildomar, CA 92595
6. Owner’s Property Interest in Site is: In Fee
7. Owner: City of Wildomar, 23873 Clinton Keith Road, Suite 110, Wildomar, CA 92595
City of Wildomar:
Dated: _________, 2025
Jason Farag
Public Works Director/City Engineer
Verification
I, the undersigned, say:
I am the person who signed the foregoing notice. I have read said notice and know the contents thereof, and the facts stated therein are true of my knowledge.
I declare under penalty of perjury that the foregoing is true and correct.
Executed at Wildomar, California, this 13th day of October, 2025.
City of Wildomar:
Jason Farag
Public Works Director/City Engineer
NO FEE DOCUMENT
Government Code §6103
RECORDING REQUESTED BY AND
WHEN RECORDED MAIL TO:
CITY OF
WILDOMAR
23873
Clinton Keith Road, Suite
110
Wildomar, CA 92595
Attn: City Clerk
The Above Space For Recorder’s Use Only
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CITY OF WILDOMAR
REGULAR MEETING
CONSENT CALENDAR
Agenda Staff Report # 1.15
Meeting Date: October 13, 2025
SUBJECT:
Construction Contract Award - Bundy Canyon Road/Harvest Way Traffic Signal Project (CIP 088) and Signalized
Intersection Improvements Project (CIP 089)
SUBMITTED BY:
Jason Farag, Public Works Director/City Engineer
PREPARED BY:
Cameron Luna, Associate Engineer
ACTION:
1. Authorize the City Manager to execute a construction contract with PTM General Engineering Services, Inc. in the amount of $927,027 for the Bundy Canyon Road/Harvest Way Traffic Signal Project (CIP 088) and Signalized Intersection Improvements Project (CIP 089) ("Projects") and waive any informality or irregularity in the bid.
2. Authorize the Public Works Director/City Engineer to approve change orders not to exceed 10% of the construction contract amount, in the amount of $92,703 (contingency).
3. Authorize the Public Works Director/City Engineer to execute a work order with Geocon West, Inc. in the amount of $3,000 for material testing services for CIP 088.
4. Authorize the Public Works Director/City Engineer to execute a work order with TKE Engineering, Inc. in the amount of $91,161 for Construction Management services for the Projects.
5. Approve a supplemental appropriation for Fund 201 (Measure A) to increase $45,000 in revenue and expenditures for CIP 088.
6. Approve a deappropriation of Fund 510 (Bond Proceeds) to decrease $500,000 from CIP 088.
7. Approve a supplemental appropriation for Fund 506 (HSIP) to increase $142,400 in revenue and expenditures for CIP 089.
8. Approve a deappropriation of Fund 201 (Measure A) to decrease $117,400 from CIP 089.
9. Make a finding that the Projects, CIP 088 and CIP 089, are exempt from the Multiple Species Habitat Conservation Plan (MSHCP) fees.
10. Approve the plans and designs of both the Bundy Canyon Road & Harvest Way Traffic Signal Project (CIP 088) and the Signalized Intersection Improvements Project (CIP 089).
11. Adopt a Resolution entitled:
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RESOLUTION 2025 - _____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR, CALIFORNIA
APPROVING PROJECT PLANS, SPECIFICATIONS, CONTRACT DOCUMENTS, AND
AWARDING A CONSTRUCTION CONTRACT FOR THE BUNDY CANYON
ROAD/HARVEST WAY TRAFFIC SIGNAL PROJECT (CIP 088) AND SIGNALIZED INTERSECTION IMPROVEMENTS PROJECT (CIP 089) (“PROJECTS”) AND
AUTHORIZING THE CITY MANAGER TO EXECUTE A CONSTRUCTION CONTRACT WITH PTM GENERAL ENGINEERING SERVICES, INC.
SUMMARY:
Award a construction contract for the Bundy Canyon Road/Harvest Way Traffic Signal Project (CIP 088) and Signalized Intersection Improvements Project (CIP 089), make a finding that
the Projects are exempt from the MSHCP fees, approve the plans and designs of the Projects, and approve budget adjustments and task orders related to the contract.
BACKGROUND:
The City's current Capital Improvement Program (FY 2025/2026 CIP) and City budget were approved and adopted in June 2025. Included in the adopted FY 2025/2026 CIP and budget is the Bundy Canyon Road/Harvest Way Traffic Signal Project (CIP 088) and Signalized Intersection Improvements Project (CIP 089) (Projects). The Projects include the installation of a new traffic signal at Bundy Canyon Road and Harvest Way, and safety improvements to two existing signalized intersections: Bundy Canyon Road and Orange Street, and Grand Avenue and Corydon Road.
DISCUSSION:
A combined bid package for the Projects which included construction plans, technical specifications, and bid documents were prepared and advertised for construction bids. The Projects were combined into one bid opportunity due to similar funding sources and scopes of work. This includes but is not limited to:
install new traffic signal poles and video detection equipment, modify existing traffic signals, install illuminated street name signs, remove conflicting street lights, construct AC Dike, remove and install signing and striping at designated locations, and all items not mentioned but indicated in the Plans, Specifications, and the Technical Specifications within the Contract Documents. The Projects were advertised for bids on June 26, 2025. Bids were accepted until 3:00 pm on September 9, 2025. The City Clerk received three (3) timely bids, as summarized in Table 1 below.
Table 1 - Bid Summary for Project
CONTRACTOR
BID AMOUNT
Crosstown Electrical & Data Inc.
$950,923.00
Ferreira Coastal Construction Co.
$936,421.00
PTM General Engineering Services, Inc.
$927,027.00
The advertised project included two (2) bid schedules. "Schedule A” was the bid schedule for CIP 088 and "Schedule B” was the bid schedule for CIP 089. The combined "Schedule A + B" was used as the basis of establishing the lowest responsive bidder. The Engineer's Estimate for "Schedule A + B" was $1,268,750. Staff has reviewed the bid packages submitted by the bidders, checking the bid packages for compliance with the contract documents and has 192
determined that PTM General Engineering Services, Inc. (PTM) is the responsible bidder submitting the lowest responsive bid. No material irregularities were found in any of the bids received.
The PTM bid contained a minor $7 arithmetic error and included numeric totals for each of the requested bid items. Staff and legal counsel have determined the PTM bid did not contain any errors or irregularities that would provide PTM with any advantage over any other bidders and recommend a determination that any irregularities are not material and should be waived.
The Experience/Qualifications Statement that was submitted with the bid documents indicate that PTM has engaged in contracting under the current name for eighteen (18) years and has not failed to satisfactorily complete a contract. A list of three (3) completed projects were listed for reference, all of which are public works projects ranging in value from $541,041 to $1,035,500. These projects were completed for the Cities of Monterey Park, Lynwood, and Covina. PTM holds a valid Class A General Contractor’s license in the State of California, with no enforcement actions listed. Their license expires on February 28, 2027. PTM's Bid Proposal is included as Attachment A.
The construction contract allows 185 working days to complete the required work: 45 working days to obtain project approvals for traffic signal materials and to complete pre-construction activities, and 140 working days for construction. If approved, the Notice to Proceed (NTP) is planned to be issued to the contractor on October 14, 2025. Based on issuing a NTP on this date, the contract completion is projected to be May 14, 2025 (barring time extensions due to change orders or inclement weather). Staff recommends the City Council authorize the City Manager to execute the Construction Contract with PTM. The Contract is included as Attachment B.
Staff also recommends the City Council authorize the Public Works Director/City Engineer to approve change orders not to exceed 10% of the construction contract amount, in the amount of $92,703 (contingency).
Staff also recommends the City Council authorize the Public Works Director/City Engineer to execute a work order with Geocon West, Inc. ("Geocon") in the amount of $3,000 for material testing services for the Projects. Geocon is the city's on-call firm for geotechnical services and has previously provided technical assistance to the City for several Capital Improvement Projects under their existing agreement. As part of the CIP 088 scope of work, geotechnical services are needed for inspecting the new traffic signal's concrete foundations. Geocon’s work order is included as Attachment C.
Staff also recommends the City Council authorize the Public Works Director/City Engineer to execute a work order with TKE Engineering, Inc. ("TKE") in the amount of $91,161 for Construction Management services for the Projects. TKE is one of the city's on-call engineering firms and has previously provided technical assistance for several Capital Improvement Projects under their existing agreement. TKE’s work order is included as Attachment D.
ACCOUNT CODE:
Budget Amendments
193
CIP 088
Measure A (Fund 201)
Expenditures = $45,000
Bond Proceeds (Fund 510)
Revenues = ($500,000) (Reduction)
Expenditures = ($500,000) (Reduction)
CIP 089
Measure A (Fund 201)
Expenditures = ($117,400) (Reduction)
HSIP (Fund 506)
Revenues = $142,400
Expenditures = $142,400
Approved Combined Project Budgets in CIP Booklet: $1,550,000 Combined Project Budget Adjustment: ($430,000)
New Total Combined Project Budgets: $1,120,000
ENVIRONMENTAL ANALYSIS:
MSHCP
Beginning July 1, 2008, the RCA started requiring that locally funded Capital Improvement Projects contribute applicable MSHCP fees within 90-days of construction contract award.
Fees outside the public right of way are calculated on a cost per acre of disturbed area basis, while fees for typical right of way improvement projects are five percent of construction costs.
Staff has determined the project to be exempt from MSHCP fees as it falls under the definition of "Maintenance projects" provided in the MSHCP Mitigation Fee Implementation Manual.
Maintenance Projects are exempt from paying MSHCP fees under the MSHCP Fee Program.
Therefore, staff recommends that the City Council find that the Projects are exempt from paying MSHCP fees.
CEQA
A Notice of Exemption (NOE) was recorded for each of the Projects on October 9th, 2024.
Copies of the NOEs are included as Attachment E.
FISCAL IMPACT:
The City's current Capital Improvement Program (FY 2025/2026 CIP) and City budget were approved and adopted in June 2025. Included in the adopted FY 2025/2026 CIP was an overall construction budget for the Projects of $1,550,000. This budget accounted for both Construction and Construction Admin/Inspection costs. The Contractor's bid of $927,027 is within the overall project budget.
As a result of favorable bid results, staff recommends that the City Council approve a budget 194
adjustment to appropriate $45,000 in Measure A funds and deappropriate $500,000 in Bond Proceed funds for CIP 088. As a result of favorable bid results and additional Highway Safety Improvement Program (HSIP) funds being made available from Caltrans, Staff recommends that the City Council approve a budget adjustment to appropriate an additional $142,400 in HSIP funds and deappropriate $117,400 in Measure A funds for CIP 089. The revised overall construction budget for the Projects is $1,120,000. This request accounts for $92,703 in contingency funds being requested and $100,000 budgeted for Construction Admin/Inspection costs. The Projects will be fully funded by $790,500 in HSIP funds and $329,500 in Measure A funds. Updated CIP Project Detail Sheets for the Projects are included as Attachment F, and a summary of project funding by project task is included below.
Construction Funding
Measure A (Fund 201) = 229,500
HSIP (Fund 506) = 790,500
Construction Administration/Inspection Funding
Measure A (Fund 201) = 100,000
ATTACHMENTS:
1. Resolution
A - CIP 088/089 Bid Proposal - PTM
B - CIP 088/089 Contract - PTM
C - CIP 088 Geocon Work Order
D - CIP 088/089 TKE Work Order
F - CIP 088/089 Detail Sheet Update (FY 25-26 to 29-30) E.1 - Notice of Exemption (CIP 088)
E.2 - Notice of Exemption (CIP 089)
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RESOLUTION NO. 2025 - ____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
WILDOMAR, CALIFORNIA APPROVING PROJECT PLANS,
SPECIFICATIONS, CONTRACT DOCUMENTS, AND
AWARDING A CONSTRUCTION CONTRACT FOR THE
BUNDY CANYON ROAD/HARVEST WAY TRAFFIC SIGNAL
PROJECT (CIP 088) AND SIGNALIZED INTERSECTION
IMPROVEMENTS PROJECT (CIP 089) (“PROJECTS”) AND
AUTHORIZING THE CITY MANAGER TO EXECUTE A
CONSTRUCTION CONTRACT WITH PTM GENERAL
ENGINEERING SERVICES, INC.
WHEREAS, On January 9, 2023 City Staff approved Task Orders for On-Call Design Professional Services with TKE Engineering for the Bundy Canyon Road/Harvest Way Traffic Signal Project (CIP 088) and Signalized Intersection Improvements Project (CIP 089) (“Projects”); and
WHEREAS, a Notice of Exemption for each of the Projects was approved by the Planning Director on October 8
th, 2024 and filed with the County of Riverside County Clerk on October 9th, 2024 as Documents No. E-202401114 and E-202401115; and
WHEREAS, Plans, Specifications, and Contract Documents were prepared for the Projects and accepted by the Public Works Director and City staff on October 31, 2024 and May 28, 2025; and
WHEREAS, as part of the required public bidding procedures on August 13, 2025, the City advertised the Projects to solicit bids for construction of the Projects; and
WHEREAS, on September 9, 2025, the City received a total of three bid proposals from contractors for the construction of the Projects; and
WHEREAS, on September 9, 202 5, PTM General Engineering Services, Inc. submitted the lowest bid proposal for construction of the Projects from among the three bid proposals; and
WHEREAS, City staff has reviewed and evaluated the bid proposal and verified references and recommends P TM General Engineering Services, Inc. as the lowest responsive and responsible bidder for the construction of the Projects;
NOW THEREFORE, BE IT RESOLVED, DETERMINED AND ORDERED by the Wildomar City Council, in regular session assembled on October 13th, 2025, that:
1. The City Council accepts and exercises its discretion to approve the Plans, Specifications, and Contract Documents for the Bundy Canyon Road/Harvest Way Traffic Signal Project (CIP 088) and the Signalized Intersection Improvements Project (CIP 089); and
2. The City Council delegates its discretionary authority to the City Manager, City Engineer, and the Public Works Director to approve future revisions to the Plans, 196
Specifications, and Contract Documents for the Projects; and
3. The City Council waives any irregularities in the bid proposal submitted by PTM General Engineering Services, Inc. for the Projects and authorizes the City Manager to execute a Construction Contract with PTM General Engineering Services, Inc. for the construction of the Projects.
PASSED, APPROVED, AND ADOPTED this 13th day of October 2025
Ashlee DePhillippo
Mayor
APPROVED AS TO FORM: ATTEST:
Thomas D. Jex Janet Morales, CMC
City Attorney City Clerk
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41571 Corning Place #101 ■ Murrieta, California 92562 ■ Telephone 951 -304-2300 ■ geoconinc.com
Proposal No. MU-25-0740-P-SI
September 24, 2025
Mr. Cameron Luna
City of Wildomar
23873 Clinton Keith Road, Suite 201
Wildomar, California 92595
Subject: PROPOSAL FOR GEOTECHNICAL OBSERVATION, CONCRETE SAMPLING, AND MATERIALS
TESTING SERVICES DURING TRAFFIC SIGNAL IMPROVEMENTS
CIP 088/089
WILDOMAR, CALIFORNIA
Mr. Luna:
In accordance with your request, Geocon West, Inc. (Geocon) is ple ased to submit this proposal to provide foundation observation, concrete sampling, and materials testing services during improvements for the City of Wildomar CIP 088/089 Bundy Canyon and Harvest Way Traffic Signal Improvements project located in Wildomar, California. This proposal has been prepared based on our review of the project Bid Documents, project plans from TKE Engineering (accepted by the City on May 28, 2025), our discussions with you, and our experience on similar projects.
PROJECT UNDERSTANDING
The proposed construction will consist of the installation of new traffic signals, upgraded signage and striping, construction of an asphalt concrete (AC) dike, and removal of existing streetlights. You have indicated that Geocon will be needed for foundation observations, concrete sampling and materials testing services. You have also indicated that a final report of our geotechnical observation, concrete sampling, and materials testing services will not be required.
Geocon’s services will be provided on an on-call, as-needed basis in accordance with the Wildomar 2024 Schedule of Fees. You will not be billed for services or testing estimated but not needed.
Conversely, if additional time, services, or testing is needed beyond the estimate, the additional work would be billed on a time and materials basis in accordance with the current schedule of fees. 262
CITY OF WILDOMAR CIP 088/089
Proposal for Geotechnical Observation, Concrete Sampling, & Materials Testing Services During Improvements
Geocon Proposal No. MU-25-0740-P-SI - 2 - September 24, 2025
SCOPE OF SERVICES
This proposal was prepared based on information and documentation provided to us, and our experience with similarly scoped projects. Please note that our services are provided on a time and materials basis and are determined by the contractor’s pace and efficiency, as we have no control over the project construction progression.
Our anticipated scope of services to perform geotechnical observation , concrete sampling, and materials testing during improvements at the site is summarized below.
• Provide foundation observation on excavations for pad footings on a part-time, as -needed basis. We have estimated 1 visit will be required.
• Provide sampling of concrete (PCC) for traffic signal foundations on a part -time, as-needed basis during concrete placement. We have estimated 2 visits will be required for concrete sampling.
• Perform laboratory testing of PCC samples.
• Provide professional project support, which includes project management, attendance at meetings when requested, scheduling and coordination , response to RFI’s, and QA/QC support.
263
CITY OF WILDOMAR CIP 088/089
Proposal for Geotechnical Observation, Concrete Sampling, & Materials Testing Services During Improvements
Geocon Proposal No. MU-25-0740-P-SI - 3 - September 24, 2025
ESTIMATED FEES
Based on our experience, we have estimated the costs for this project on the table below. T he fee estimate is for budgeting purposes. Our services will be provided from portal to portal on a time and materials basis in accordance with the current Schedule of Fees . The invoices will be itemized to reflect only the actual time and costs incurred. We will track the budget monthly and keep you informed of the monthly and cumulative costs for each line item estimated herein.
We have prepared this proposal with the understanding that this is a California prevailing wage project; however, Skilled and Trained Workforce Requirements are not applicable. If Client should conclude the foregoing understanding is incorrect, please so advise us in writing immediately.
If failure to so advise us results in the imposition of fines, penalties, claims or damages against us, Client will reimburse us for all costs and expenses.
Cost Estimation Table
Personnel Rate Qty Estimate
Foundation Observation - Estimated 1 Visit Field Supervisor $167.31 4 $669.24 $669.24
Concrete Sampling & Testing - Estimated 2 Visits ACI Technician - Level I $130.18 8 $1,041.44 Vehicle & Equipment Engineering Technician $15.00 8 $120.00 $1,161.44
Geotechnical Laboratory Testing
PCC Compression Strength Laboratory $30.00 12 $360.00
Sample Pick Up & Delivery Technician/Lab Tech $130.18 1 $130.18 $490.18
Professional Project Support
Project Management, QA/QC, Meetings, Etc… Sr. Staff Geologist/Engineer $132.61 4 $530.44 Project Coordination/Scheduling, QA QC Field Supervisor $127.31 1 $127.31 $657.75
ESTIMATE: $2,978.61
Subtotal:
Subtotal:
Activity Description
Geotechnical & Special Inspection
Geotechnical Observation & Testing Services
Subtotal:
Special Inspection & Materials Testing Services
Subtotal:
264
CITY OF WILDOMAR CIP 088/089
Proposal for Geotechnical Observation, Concrete Sampling, & Materials Testing Services During Improvements
Geocon Proposal No. MU-25-0740-P-SI - 4 - September 24, 2025
LIMITATIONS
It is mutually agreed between client and Geocon that all services afforded and work performed by Geocon are provided pursuant to Civil Code Section 2782, et seq., and such agreement is expressly integrated into and made a part of any and all contracts or agreements entered into between the parties.
Please carefully review the contents of this proposal . If they meet with your approval, send us a purchase order in accordance with our on -call agreement with the City of Wildomar. Services provided by Geocon will be pursuant to the on-call agreement.
Should you have any questions regarding this proposal, or if we may be of further service, please contact the undersigned at your convenience.
Very truly yours,
GEOCON WEST, INC.
Kai B. Parker
Field Supervisor/Project Manager
KBP:LAB:hd
Attachments: Wildomar 2024 SOF
265
GEOCON WEST, INC • 41571 Corning Place, Suite 101, Murrieta, A 92562 www.geoconinc.com • 951.304.2300 • FAX 951.304.2392
GEOTECHNICAL
ENVIRONMENTA L
MATERIALS Schedule of Fees – Wildomar 2024
Rates
PROFESSIONAL SERVICES
Word Processor/Non-Technical Assistant/Draftsman ............................................................................................................................................ $88.05/hr.
Engineering Assistant/Lab Technician. ................................................................................................................................................................... $98.66/hr.
Engineering Field Technician .................................................................................................................................................................................. *79.57/hr.
Senior Field Technician ........................................................................................................................................................................................... *79.57/hr.
Special Inspector (Concrete, Rebar, Masonry, Welding, etc.) ............................................................................................................................... *90.18/hr.
Field Technician Supervisor .................................................................................................................................................................................. *127.31/hr.
Staff Engineer/Geologist ........................................................................................................................................................................................ *127.31/hr.
Sr. Staff Engineer/Geologist .................................................................................................................................................................................. *132.61/hr.
Project Engineer/Geologist .................................................................................................................................................................................... *143.22/hr.
Senior Project Engineer/Geologist ........................................................................................................................................................................ *153.83/hr.
Senior Engineer/Geologist ..................................................................................................................................................................................... *164.44/hr.
Associate Engineer/Geologist ................................................................................................................................................................................ *175.05hr.
Principal Engineer/Geologist/Litigation Support ..................................................................................................................................................... 265.23/hr.
Attorney Fees (General) ............................................................................................................................................................................................. *350/hr.
Deposition or Court Appearance ................................................................................................................................................................................ $400/hr.
Overtime/Saturday Rate/Night Rate (10pm – 6am w/ 8 Hr minimum per call out) .................................................................... 1.5 X Regular Hourly Rate Sunday and Holiday Rate ................................................................................................................................................................ 2 X Regular Hourly Rate Minimum Field Services Fee (per day or per call-out)............................................................................................................................................... 4 Hours Short-Notice Cancellation (after 4 pm of the day prior to the scheduled inspection time) ....................................................................................... 4 Hours Short-Notice Cancellation (upon or after arrival at jobsite) ....................................................................................................................................... 4 Hours *Prevailing Wage (PW) California Labor Code §1720, et. Seq. add $40/hr.
TRAVEL
Personnel................................................................................................................................................................................................. Regular Hourly Rate Subsistence (Per Diem) ................................................................................................................................................................................................. Quote Vehicle Mileage ........................................................................................................................................................................................................ 0.75/mile
EQUIPMENT & MATERIALS
*Nuclear Density Gauge/Sand Cone Testing Equipment ............. $10/hr. Water Buffalo ................................................................................. $75/ea. *Vehicle ............................................................................................ $10/hr. Battery-Powered Pump .............................................................. $100/day *Special Inspection Equipment ........................................................ $5/hr. Water Level Indicator .................................................................... $50/day Coring Machine (concrete, asphalt, masonry) .......................... $285/day Perforated 3” PVC Pipe ............................................................... $25/10ft.
Generator..................................................................................... $105/day Gravel ............................................................................................ $30/bag Double Ring Infiltrometer ............................................................ $135/day Sand ............................................................................................. $30/bag GPS Unit ...................................................................................... $175/day AC Cold Patch .............................................................................. $30/bag Pick-up Truck .............................................................................. $150/day Quick Set PCC Patch ................................................................... $30/bag Mobile Laboratory with Lab Technician .................................. $1,650/day Temp Marking Paint ..................................................................... $15/can Drive-Tube Sampler ..................................................................... $60/day Lath................................................................................................. $10/ea.
Hand-Auger .................................................................................. $50/day Air Compressor ........................................................................... $150/day Dynamic Cone Penetrometer .................................................... $250/day Soil Sample Tube .......................................................................... $15/ea.
Double Ring Infiltrometer ........................................................... $200/day Percussion Hammer Drill ........................................................... $125/day Manometer ................................................................................. $100/day ....................................................................................................................
Schmidt Hammer ....................................................................... $100/day ....................................................................................................................
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GEOTECHNICAL
ENVIRONMENTA L
MATERIALS Schedule of Fees – Wildomar 2024
Rates
LABORATORY TESTS
COMPACTION CURVES SOIL AND AGGREGATE PROPERTIES
(D698/D1557/T99/T108) 4-inch mold ............................................... $220 (D422/T88) Particle Size, Hydrometer w/out Sieve .......................... $165 (D698/D1557/T99/T108) 6-inch mold ............................................... $230 (C136/D6913/T27) Sieve, Coarse to Fine w/ #200 Wash ................ $150 (CT 216) California Impact ................................................................. $230 (C136/D6913/T27) Sieve, Coarse or Fine w/ #200 Wash ................ $115 Check Point ........................................................................................ $100 (C136/D6913/T27) Sieve, Coarse or Fine No #200 Wash ............... $100 (D1632/CT312) Soil Cement Cyl. Fabrication (Set of 3) ................. $150 (C117/D1140/T11) Materials Finer than #200 .................................... $90 (D1632/CT312) Soil Cement Cyl. Fabrication (Addtl. Spec.) ............ $50 (D2216/T265/CT226) Moisture Content .............................................. $30 (D1633/CT312) Soil Cement Comp. Strength (Set of 3) ................. $300 (D2487/D2488) Visual Soil Classification ............................................ $30 (D1633/CT312) Soil Cement Comp. Strength (Addtl. Spec.) ......... $100 (D2937) Density of In-Place Soil, Drive-Cyl. Method .......................... $45 SOIL AND AGGREGATE STABILITY (D4943) Shrinkage Factors of Soils, Wax Method .............................. $55 (D2844/CT301) Resistance Value .................................................... $290 (C131/C535/CT211) L.A. Abrasion Resistance ................................ $200 (D2844/CT301) Resistance Value, Treated...................................... $295 (C142/T112) Clay Lumps and Friable Particles ................................ $170 (D1883) California Bearing Ratio ...................................................... $530 (C123/T113) Light Weight Particles ................................................... $245 (C977) Stabilization Ability of Lime .................................................... $185 (D3744/CT229/T210) Durability Index Fine ...................................... $190 (D1883) Calif. Bearing Ratio (Army Corp of Engineers) ................. $105 (D3744/CT229/T210) Durability Index Coarse $225 CHEMICAL ANALYSIS (CT227) Cleanness Value .................................................................. $170 (G187/CT643/T288) pH and Resistivity ............................................ $135 (D4791) Flat & Elongated Particles ................................................... $165 (D4972/T289) pH Only ......................................................................... $30 (D693/CT205) Percent Crushed Particles ......................................... $145 (CT417) Sulfate Content .................................................................... $100 (D5821) Percent. of Fractured Particles, Coarse Aggregate............ $140 (CT422) Chloride Content .................................................................... $55 (C40/CT213/T21) Organic Impurities .................................................. $75 (D2974) Organic Content ..................................................................... $50 (C235) Soft Hardness (Scratch Hardness) ...................................... $100 PERMEABILITY, CONSOLIDATION AND EXPANSION (C88/CT214/T104) Sulfate Soundness ............................................. $410 (D5084) Permeability, Flexible Wall .................................................. $270 (C1252/T304) Uncompact. Void Content, Fine Aggregate .............. $150 (D5856) Permeability, Rigid Wall ...................................................... $260 (C127/CT206/T85) Coarse Specific Gravity ...................................... $125 (D2434) Permeability, Constant Head ............................................. $280 (C128/CT207/T84) Fine Specific Gravity .......................................... $150 (D2434) Permeability, FHA Slab-on-Grade ...................................... $110 (D854/CT209/T100) Specific Gravity of Soil ..................................... $150 (D2434) Permeability, Hourly .............................................................. $55 (C29/CT212/T19) Unit Weight & Percent Voids.................................. $90 (D2435/T216) Consolidation (6 pts. w/ Unload) ............................... $350 (D2419/CT217/T176) Sand Equivalent ............................................. $110 (D2435/T216) Consolidation Additional Point w/ Unload ................... $65 (D4318/CT204/T89/T90) Plastic Index (Plastic/Liq. Limit) ............... $165 (D4546) Swell/Compression Testing & Density................................ $120 (D4318/CT204/T89) Liquid Limit .......................................................... $95 (D4546) Swell/Settlement Testing & Density (ea. addtl. pt.) ............. $85 (D4318/CT204/T90) Plastic Limit ......................................................... $95 (D4546) Swell/Settlement Testing & Density (County) .................... $100 (C330) Spec. for Lightweight Aggregates, Struc. Concrete .......... Quote (D4546) Swell/Settlement Testing & Density (FHA) .......................... $90 SHEAR STRENGTH (D4829) Expansion Index of Soils ..................................................... $160 (D2166) Unconfined Compression .................................................... $100 STEEL TESTING (D3080/T236) Direct Shear (3 points) .............................................. $295 Reinforcing Steel Tests: (D3080/T236) Remolded Direct Shear (3 points) ............................. $300 (A370) Tensile Strength & Elongation (D3080/T236) Direct Shear Addtl. Points/ea. residual pass ............. $115 • #11 Bar & Smaller ............................................................................. $100 (D2850) Unconsolidated-Undrained Triaxial Shear .......................... $160 • #14 Bar .............................................................................................. $125 (D2580) Unconsolidated-Undrained Triaxial Staged ........................ $160 • #18 Bar (Proof Test) ........................................................................ $125 (D4767) Consolidated-Undrained Triaxial Shear .............................. $265 .................................................................................................................... (D4767) Consolidated-Undrained Triaxial Staged ............................ $340 .................................................................................................................... (EM1110) Consolidated-Drained Triaxial Shear ............................... $375 .................................................................................................................... (EM1110) Consolidated-Drained Triaxial Staged ............................. $480
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GEOTECHNICAL
ENVIRONMENTA L
MATERIALS Schedule of Fees – Wildomar 2024
Rates
LABORATORY TESTS (CONTINUED)
(A370) Bend Test MASONRY**
• #11 Bar & Smaller .............................................................................. $50 Concrete Block Test (Sets of 3 Required):
• #14 & #18 Bar .................................................................................... $70 • (C140) Unit Weight Moisture Content & Absorption ....................... $195 (A370) Tensile - Mechanically Spliced Bar • (C140) Moisture Content/Absorption (ea. addtl. specimen) ............ $65 • #11 Bar & Smaller ............................................................................ $150 • (C140) Compression Test ................................................................ $195 • #14 Bar & Larger .............................................................................. $190 • (C140) Compression Test (ea. addtl. specimen) ............................. $65 (A370) Tensile – Electric Resist. Butt Splice w/ Control ................... $150 • (C426) Linear Drying Shrinkage ...................................................... $285 (A370) Straightening of bar (if required) .............................................. $25 • (C109/UBC 21-16) Mortar Cylinder (2”x4”) ...................................... $30 Structural Steel Tests: • (C942) Grout Prism (3”x3”x6”), trimming included ............................ $35 • (A370) Machining & Prep of Test Specimen ...................... Cost + 20% Masonry Prism (Assemblage):
• (A370) Tensile Strength & Elongation • (C1314) 8”x8”x16” – 8”x12”x16” ..................................................... $200 Up to 200,000 lbs. ..................................................................... $100 • (C1314) 8”x16”x16” – 10”x12”x16” ................................................. $225 200,000 – 300,000 lbs. ............................................................. $125 • (C1314) 12”x12”x16” – 12”x16”x16” ............................................... $250 300,000 – 400,000 lbs. ............................................................. $150 • (C1314) Larger than 12”x16”x16” ................................................ Quote Pre-stressing Wire & Tendon Tests: Brick Test (Set of 5 Specimens):
• (A421) Tensile Strength, Single Wire.............................................. $150 • (C67) 24-Hour Absorption, Cold Water ........................................... $225 • (A416) Tensile Strength, 7-Wire Strand.......................................... $175 • (C67) 5-Hour Absorption, Boiling Water .......................................... $225 High Strength Bolt, Nut, & Washer Tests: • (C67) Compression Test or Modulus of Rupture ............................ $255 • (A325/A490) Tensile Test on Bolts ................................................. $100 • (C67) Each Additional Specimen ...................................................... $45 • (A563) Proof Load Test on Nuts ..................................................... $100 CONCRETE** • (A325/A490) Hardness Test on Bolts ............................................... $50 Mix Designs:
• (A536) Hardness Test on Nuts .......................................................... $50 • (ACI211/ACI214) Concrete Mix Design .......................................... $350 • (F436) Hardness Test on Washers ................................................... $50 • (ACI211/ACI214) Review of Concrete Mix Design ......................... $350 Weld Specimen Tests: • (C192) Concrete Trial Mix (includes equipment & labor) ............... $495 • (E164) Ultrasonic Examination ...................................................... Quote Concrete Properties:
Machining & Prep of Test Specimen ........................... Cost + 20% • (C39/CT521/T22) Comp. Strength, Concrete Cyl............................. $30 • (E381) Macrotech Test (3 Faces) .................................................. $355 • (C42/CT521/T22) Comp. Strength, Concrete/Gunite Core .............. $60 ASPHALT TESTING • (C78/CT523) Flex. Strength of 6”x6”x21” Concrete Beam ............. $165 Asphalt Properties: • (C174) Length Measuring of Drilled Cores ....................................... $75 • (D2726/CT308/T166) Bulk Spec. Grav., Compacted HMA ........... $100 • (C1140) Shotcrete Panel-Coring & Testing (Set of 3) .................... $290 • (D1560/CT366) Stabilometer Value (HVEEM) .............................. $145 • (C1140) Shotcrete Panel (each addtl. specimen) ............................. $90 • (D2041) Theoretical Max Specific Gravity ...................................... $145 • (C496) Static Modulus of Elasticity .................................................. $200 • (D5444) Sieve Analysis of Extracted Asphalt ................................. $150 • (C496) Drying Shrinkage (Set of 3, up to 28 days) ......................... $395 • (D6307/CT382) Percent Asphalt, Ignition Method ......................... $150 • (C642) Spec. Gravity, Absorp., Voids in Hardened Concrete .......... $95 • (D1188) Unit Weight of Asphalt Core ............................................... $65 • (F1869) Moisture Vapor Emission Rate, Concrete Subfloor ............ $50
MISCELLANEOUS TESTING SERVICES
• Emulsion ........................................................................................... $300 • Wet Track Abrasion ......................................................................... $175 Calibration of Hydraulic Ram:
• 100 Ton & Under.............................................................................. $200 • 101 Tons – 200 Tons ....................................................................... $300 Use of Universal Testing Machine:
• UTM with One Operator .................................................................. $320 • Additional Technician ................................................Regular Tech Rate Spray Applied Fireproofing: *2X Surcharge on rush turn-around for laboratory testing. • (E605/E736) Fireproofing Oven Dry Density/Thickness ...... $90 **Fee applies for sample storage, testing, or disposal.
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GEOTECHNICAL
ENVIRONMENTA L
MATERIALS Schedule of Fees – Wildomar 2024
Rates
1. Listed are typical charges for the services most frequently performed by Geocon. Prices for unlisted services as well as special quotations for programs involving volume work will be provided upon request. Laboratory test prices shown are for laboratory work only and include reporting of routine results not calling for comments, recommendations or conclusions.
2. Sampling and testing are conducted in substantial conformance with the latest applicable or designated specifications of the American Society for Testing and Materials, Caltrans, American Association of State Highway and Transportation Officials, or other pertinent agencies.
3. Saturday, night work, and overtime hours are charged at time and one-half; Sundays and holidays at double time. Per diem is based on the local costs per day when location of work dictates.
4. Equipment and materials will be billed at cost plus 15%. Outside services including subcontractors and rental of special equipment are billed at cost plus 15%. Hourly services are billed portal to portal from closest office in accordance with the stated hourly rates herein.
5. Invoices will be submitted at four-week intervals. Terms of payment are met upon presentation of invoice. Invoices become delinquent thirty (30) days from invoice date and subject to one and one-half percent (1-1/2%) service charge per month, or the maximum rate allowed by law, whichever is lower. If Client objects to all or any portion of any invoice, Client will so notify Geocon in writing within fourteen (14) calendar days of the invoice date, identify the cause of disagreement, and pay that portion of the invoice not in dispute. The parties will immediately make every effort to settle the disputed portion of the invoice. Payment on delinquent invoices will first be applied to accrued interest and then to the principal amount. All time spent, and expenses incurred (including any attorney's fees and costs) in connection with collection of any delinquent amount will be paid by Client to Geocon per Geocon's current fee schedule.
6. Client and Geocon shall allocate certain of the risks so that, to the fullest extent permitted by law, Geocon’s (the term “Geocon” includes Geocon’s partners, officers, directors, employees, agents, affiliates, subcontractors and subconsultants) total aggregate liability to Client is limited to the greater of $10,000 or the total compensation received from Client by Geocon for services rendered on this project, for any and all of Client’s injuries, damages, claims, losses, expenses, or claim expenses arising out of this Agreement from any cause or causes, including attorneys’ fees and costs which may be awarded to the prevailing party, and Client agrees to indemnify and hold harmless Geocon from and against all liabilities in excess of the monetary limit established above.
7. Client and Geocon shall allocate certain of the other risks so that, to the fullest extent permitted by law, Client shall limit Geocon’s total aggregate liability to all third parties, including contractors, subcontractors of all tiers, materialmen, and others involved in Client’s project, as well as persons and other entities not involved in the project, to the greater of $20,000 or the total compensation received from Client by Geocon for services rendered on this project, for any and all injuries, damages, cause or causes, including attorneys’ fees and costs which may be awarded to the prevailing party, and Client agrees to indemnify and hold harmless Geocon from and against all liabilities in excess of the monetary limit established above, including all liability incurred by Geocon for acts, errors, or omissions, pursuant to entering into agreements with third parties on behalf of Client in order to obtain access or entry onto property not owned by Client.
Client agrees to notify all contractors and subcontractors of any limitation of Geocon’s liability to them and require them to abide by such limitation for damages suffered by any contractor or subcontractor arising from Geocon’s actions or inactions. Neither the contractor nor any subcontractor assumes any liability for damages to others which may arise on account of Geocon’s actions or inactions.
269
September 9, 2025
Mr. Cameron Luna,
Associate Engineer
CITY OF WILDOMAR
23873 Clinton Keith Road, Suite 110
Wildomar, CA 92595
Subject: Harvest Way and Bundy Canyon Traffic Signal (CIP 088) and Signalized Intersection Improvements (CIP 089) Projects – Construction Management and Inspection Services
Dear Mr. Luna:
Thank you for the opportunity to provide professional construction management and inspection services for the Harvest Way and Bundy Canyon Traffic Signal (CIP 088) and Signalized Intersection Improvements (CIP 089) Projects . As part of our comprehensive services, we will oversee and coordinate the construction process, monitor quality control, and ensure that all work is completed in compliance with project specifications, timelines, and budget.
The Signalized Intersection Improvements Project (CIP 089), which includes work at three locations, and the Harvest Way and Bundy Canyon Traffic Signal Project (CIP 088) are scheduled for a construction duration of 45 working days. All work will be carried out concurrently under a single contract, which will be awarded to one contractor.
SCOPE OF WORK
TKE’s scope of services is presented in the following paragraphs:
Task No. 1 - Preconstruction Meeting
Prior to the Preconstruction Meeting, TKE’s Construction Manager and Inspector will review all project specifications to have a complete understanding of the project requirements. A preconstruction conference will be held and cover both projects.
The conference will be attended by City staff, TKE’s Construction Manager and Construction Inspector, the Contractor, and representatives of any other affected agencies, including but not limited to: County of Riverside Transportation Dept., City of Lake Elsinore. Prior to the conference, we will prepare a conference agenda. At the meeting, we will discuss communication protocol requirements, safety and health procedures, storm water controls, schedule requirements, procedures for contract submittals, contract ad ministration, job-site access and delivery, and coordination with others. After the meeting, it will be documented with minutes.
Deliverables: Agenda, Minutes, and distribution to all entities 270
Mr. Cameron Luna, Associate Engineer – City of Wildomar Harvest Way and Bundy Canyon Traffic Signal (CIP 088) and Signalized Intersection Improvements (CIP 089) Projects – Construction Management and Inspection Services
September 9, 2025 Page 2 of 7
Task No. 2 – Material Submittal Review
TKE will develop a list of all required material submittals and compare the list to the Contractors submittals. TKE will review all project submittals including traffic control plans. Each submittal shall be reviewed with City staff and design engineer a s required to verify compliance. We will maintain a project log for each project and it will include descriptions of submittals, submittal status, date received, and date returned. Once the submittals have been reviewed and accepted, they will be signed, dated, and sent to the Construction Inspector, City staff, project Contractor and the file. Submittals will be returned within the time frame specified by the Contract Documents but not longer than two weeks.
In addition to submittals, TKE will review all vendor and lab reports and certifications and material test inspections and correlate all reports with respect to the specifications. TKE will provide a log for reports and certifications and notify the City upon any irregularities.
TKE will perform verification of labor compliance for the project with each payment request submitted. Should deficiencies be noted, corrective action will be requested from the contractors prior to payment release. All Records will need to be kept specific to each CIP Project. example: a Daily Report for work on CIP 088 scope, and a Daily Report for work on CIP 089 scope. This shall apply to all other documents where applicable.
Deliverables: Submittals, Transmittals, and Logs
Task No. 3 – Records Management
TKE utilizes an electronic records management system. Files include:
➢ Contract Documents, Addenda, and Reports
➢ All required local, other agencies and state records throughout the project duration and submit copies to the City’s project manager, including labor compliance. These HSIP projects are not federally funded, however use of LAPM practices where applicable is encouraged.
➢ Environmental Compliance Documents/ Agency Permits
➢ Material Submittals
➢ Contractor Correspondence (RFI’s and RFC’s)
➢ City Correspondence (Responses to RFI’s and RFC’s and other correspondence)
➢ Certified Payroll Records
➢ Change Orders
➢ Progress Payments
➢ Materials Testing Reports/Correspondence
271
Mr. Cameron Luna, Associate Engineer – City of Wildomar Harvest Way and Bundy Canyon Traffic Signal (CIP 088) and Signalized Intersection Improvements (CIP 089) Projects – Construction Management and Inspection Services
September 9, 2025 Page 3 of 7
➢ Monument Tie Records
➢ Inspection Field Reports/ Accident Reports (All Records will be kept specific to each CIP Project. Daily Report s for work on CIP 088 scope, and Daily Reports for work on CIP 089 scope. This will apply to all other documents where reasonable, since the bid schedules are separate and individually reimbursed).
➢ Photo Logs
➢ Weekly Statement of Working Days (WSWD)
➢ Utility/City/Other Agency
➢ Public Correspondence
➢ Operations and Maintenance Manuals
➢ Project Closeout Records
Deliverables: E-File of All of the Above
Task No. 4 – Construction Meetings
TKE will be in constant communication with City staff during the projects entirety to ensure that the project s are running smoothly and in accordance with the City’s expectations. TKE will hold meetings with City staff, Contractor and Inspector, meetings with utilities/agencies, and affected agencies. Each is discussed below:
City Meetings-TKE will meet with City staff as required to keep staff fully apprised as to construction progress and potential project issues. We will prepare agendas and minutes for each meeting.
Contractor Meeting-our Construction Manager will meet with the project contractor weekly. We will prepare agendas and minutes for each meeting. Meeting agenda will typically include background, old business, new business, scope, objectives, traffic control, construction phasing, project schedule, potential issues discussion, payment quantities discussion, and any safety deficiencies observed.
Utilities/Agency Meetings-as mentioned above, TKE will invite utilities and agencies to the preconstruction conference. During that meeting, all potential project impacts will be discussed with each. During construction, should issues develop needing further discussions with utilities/agencies, TKE will meet with each and develop remediation strategies. Again, all meetings will be documented with minutes.
In addition, the City will receive RFI’s and RFC’s (including written clarification requests and change-in-plan drawings) regarding the contract documents. TKE will provide any drawings, sketches and written responses in a timely manner to each with direction and will verify compliance with the Contract Documents. All RFI’s and RFC’s will be logged, including content of inquiry, date relayed and date of response.
TKE will review all RFC’s for any potential change in scope and notify the City if potential change orders may arise from the RFC.
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Deliverables: Agendas, Minutes, RFI and RFC Responses
Task No. 5 – Construction Management
TKE will review the project schedule s and construction progress prior to each Contractor meeting to verify compliance with the Contract Documents. In addition, we will prepare weekly statement of working days to be provided to the contractor at each weekly meeting. If the Contractor is failin g to meet approved schedule contract obligations, TKE will request a remediation effort to return the project progress to comply with requirements. If the remediation plan requires adjustment to the completion date, TKE will advise the City and will not execute any approval of such change without City authorization.
Change conditions and time extensions that may warrant a change order will require a complete understanding of the impacts of the change of which TKE will need to consider in determining its resolution. TKE will seek appropriate comments from anyone impacted by the changed conditions and will closely consult with the City to develop the most cost effective remediation alternative. Cost and scheduling impacts will be noted and presented to the City in accordance with the cities change order procedures prior to direction being given to the Contractor, including the preparation of Change Order drawings and specifications, if required.
To maintain cost controls, TKE will review project budgets on a weekly basis, or as warranted, by review of change orders, RFC’s, and progress payments. In particular, quantities used on the project s will be tracked to verify that they will not exceed contract budgeted amounts. Each month, TKE will provide a budget report to the City. Should an increase in budget be required, TKE will assist Staff with staff report preparation.
Regarding RFC’s, we will review any change order request received to determine if said request is warranted. If the change order request is not warranted, we will reject it in writing; prior to sending rejection letters to the Contractor, we will review it with City staff. If the change order request appears justified, we will review it with the Construction Inspector and compare it with field reports for confirmation of materials, equipment and/or labor involved; we will review same with City staff and receive City staff’s approval prior to preparing and processing the contract change order. Change orders will be prepared using standard forms, and an independent cost analysis will be provided for each contractor request.
Should rejected RFC’s require additional consideration, we will negotiate with contractors to establish the impact of change conditions and we will attempt to complete negotiations prior to beginning work. If we fail to reach an agreement and the work must continue, we will direct the Contractor to complete the work. For all disputed work and force account work, the Construction Inspector will document the labor, materials and equipment used for the extra work for use in future negotiations.
Upon direction from the City, TKE will continue negotiating with Contractors to settle all disputes. However, City staff will ultimately determine the extent the City will go to achieve resolution. TKE will meet with both parties, either independently or 273
Mr. Cameron Luna, Associate Engineer – City of Wildomar Harvest Way and Bundy Canyon Traffic Signal (CIP 088) and Signalized Intersection Improvements (CIP 089) Projects – Construction Management and Inspection Services
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together, as warranted until resolution is reached. TKE will complete all necessary calculations to support the City’s position. TKE utilizes a proactive dispute avoidance program. Once an issue is identified, TKE works diligently to resolve it as timely as possible. The weekly meetings will also be used to avoid or resolve these disputes.
Deliverables: Change Orders, Budget Reports, Staff Report Task No. 6 – Pay Requests
Each month, TKE will review the construction payment requests submitted by the contractors for work completed and the construction schedule for each project. We will review the work completed and payment requests to ensure that the quantities and amounts requested reflect the actual work completed. After each request has been reviewed (and revised if necessary), we will approve it and forward it to staff for approval and payment along with a written statement of completed review. We will also submit a monthly status report with each payment request that will advise the City of compliance with the project schedule.
TKE will track and log any Preliminary and Stop Notices prior to each month’s progress payment. If any stop notices have been issued, we will direct the Contractor to rectify the notice and provide proof of the rectification prior to release of payment.
TKE will also provide monthly reports highlighting project progress, change orders, cost issues, and schedule associated with each project and relative budget.
Deliverables: Payment Requests and Budget Reports
Task No. 7 - Construction Inspection
TKE will provide daily construction inspection and reporting, to verify that the projects are progressing in compliance with the contract documents. We will require strict compliance with the contract documents for all construction activities. We already possess the measuring devices and testing equipment normally required for inspecting public works construction projects. Our construction inspection personnel are experienced and knowledgeable in the operation of said devices and equipment, as well as the associated safety equipment.
All materials will be reviewed against approved material submittals as they arrive on- site. Batch tickets or weigh certificates will be collected upon material arrival.
Our Construction Inspector will verify SWPPP and safety provisions have been implemented at the start of each work day, at the construction site. Any deviations will be documented. All system service interruptions, connections and abandonments will be coordinated with staff. In addition, he will coordinate and schedule materials testing and survey requirements with appropriate parties to ensure there is no delay to the project construction and to minimize costly down periods for anyone onsite.
We will digitally photograph the activities and maintain copies in the project files and our Construction Inspector will prepare daily field reports, which will document all observed project activity, including location of the activity, number of workers present, construction equipment used, quantities constructed, inspector present, 274
Mr. Cameron Luna, Associate Engineer – City of Wildomar Harvest Way and Bundy Canyon Traffic Signal (CIP 088) and Signalized Intersection Improvements (CIP 089) Projects – Construction Management and Inspection Services
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weather conditions, and construction progress. All project documentation will be completed on standard forms. All documents will be submitted in hard copy and electronic copy formats.
Our inspector will provide emergency contact information to allow for 24 -hour accessibility. He will verify site safety conditions on a daily basis and, should conditions be unsafe, advise the contractor of corrective actions. If the contractor fails to r emediate such conditions, he will advise the City and request direction.
Should an accident occur, we will notify the City and note all site conditions and photo document the accident location.
Deliverables: Daily Field Reports, Site Deficiency Reports, Batch Tickets, Photographs, Accident Reports, Testing Reports, and Summary Reports Task 8 - Utility Coordination
TKE will research existing facilities including water meters, light poles, fire hydrants, drainage facilities and utility pull boxes and vaults to identify any relocation requirements. Again, we will identify these facilities early in project design to begin coordination at the earliest opportunity. Agencies that maintain private utilities can be cumbersome in getting facilities relocated. Early coordination will prevent project delays.
Deliverables: Coordination of Utilities
Task No. 9 – Record Documents
Each month, our Construction Inspector will review the contractor’s records to ensure that a diligent effort is being made to keep current and accurate records of work in place. If deficiencies are observed, we will withhold the contractor’s progress payment until the contractor demonstrates compliance.
Once the projects have been completed, we will provide the City with a complete set of redlined record drawings which will reflect the improvements as constructed; any changes made during project construction will be shown on the record drawings based on contractor’s and our re cords. Drawings will be forwarded to the design engineer to prepare final as-built drawings to be provided to the City.
Deliverables: Redlined Record Drawings
Task 10 - Project Close-Out
After project construction is essentially complete, we together with City staff, if desired, will field review the project s and prepare a construction deficiencies list (punch list) of items requiring remedial work. After all deficiencies are corrected, our Construction Manager will prepare a letter, recommending acceptance of the projects.
Once the remedial work is completed, TKE will review and process the final project invoice for each separate project.
TKE will assist the City to identify, track and monitor the completion of warranty work prior to the construction completion date. We will obtain lien waivers, bonds, 275
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guarantees, warranties, if required, and other documents required by the Contract Documents for final Contract Closeout.
In addition, we will prepare the Notice of Substantial Completion to establish the date for the commencement of contract warranty periods and acceptance of maintenance responsibility by City. We will provide the Contractor with a list of any remaining incomplete work requirements to be completed prior to Final Completion.
After all project requirements have been completed, we will prepare a “Notice of Completion” report documenting the final completion of the project and acceptance of the project improvements by the City.
We will forward copies of all records in digital and hard copy format (CD ROM and mylar) and we will prepare a summary of construction changes, final cost, and schedule revisions.
Deliverables: Punch List, Final Payment, Project Records, and Notice of Completion
FEE
TKE’s fee to provide the scope of service described above is shown on the attached fee table breakdown. TKE will invoice monthly in accordance with our rate schedule and will not exceed our fee without prior approval from the City.
TKE’s scope is based off part time inspection for the Signalized Intersection Improvements Project and Harvest Way and Bundy Canyon Traffic Signal Project for a period of 45 working days. This was developed based on conversations with City Staff and our review of the project bid documents obtained from the City.
Again, thank you for the opportunity to submit our proposal to provide professional consulting services. If you have any questions, please contact me at (951) 680 - 0440.
Sincerely,
Terry Renner, P.E., P.L.S., Q.S.D.
Senior Vice President
TKE Engineering, Inc.
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Total
Task No. Task Hours $ Hours $ Hours $ Hours $ $
Scope of Services
Task 1 - Preconstruction Meetings 8 1,136 $ 12 1,512 $ 4 272 $ 4 524 $ 3,444$ Task 2 - Material Submittal Review 4 568 $ 32 4,032 $ 4 272 $ 4 524 $ 5,396$ Task 3 - Records Management 2 284 $ 4 504 $ 12 816 $ 8 1,048 $ 2,652$ Task 4 - Construction Meetings 32 4,544 $ 42 5,292 $ 12 816 $ 16 2,096 $ 12,748$ Task 5 - Construction Management 40 5,680 $ 24 3,024 $ 8 544 $ - $ 9,248$ Task 6 - Pay Requests 4 568 $ 8 1,008 $ 4 272 $ 8 1,048 $ 2,896$ Task 7 - Construction Inspection 2.) 4 568$ 8 1,008$ -$ 360 47,160$ 48,736$ Task 8 - Utility Coordination 4 568 $ 4 504 $ 2 136 $ 2 262 $ 1,470$ Task 9 - Record Drawings 1 142 $ 4 504 $ - $ 2 262 $ 908$ Task 10 - Project Close-Out 4 568 $ 8 1,008 $ 2 136 $ 8 1,048 $ 2,760$ Subtotal:103 14,626$ 146 18,396 $ 48 3,264 $ 412 53,972$ 90,258$ Reimbursables (@1%)1.): 903$
As-Needed Construction Management Total:91,161$
Rates: Notes:
Principal In Charge 142 $ /HR 1.) Reimbursables Include Cost for Prints, Copies, Mileage, Etc.
Construction Services Manager 126 $ /HR 2.) Overlapping Construction Period of 45 Working Days Clerical 68$ /HR
Inspector 131$ /HR
TKE Engineering, Inc.
InspectorPrincipal In Charge Clerical
City of Wildomar
Harvest Way and Bundy Canyon Traffic Signal (CIP 088) and Signalized Intersection Improvements (CIP 089) Projects Construction Services
Manager
Consulting Engineering Fee
Construction Management and Inspection Services
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CITY OF WILDOMAR
CAPITAL IMPROVEMENT PROGRAM PROJECT DETAIL SHEET
FY 25/26 to FY 29/30
PROJECT TITLE: CIP NO.: DEPT: Public Works
LOCATION: CATEGORY: MANAGER: Jason Farag
INITIATED: FY 21/22
FY 25/26 FY 26/27 FY 27/28 FY 28/29 FY 29/30 &
Future Years
Project Dev/Environ. - $ - $ - $ - $ - $ - $
Design/PS&E - - - - - -
Right-of-Way - - - - - -
Construction 475,000 475,000 - - - -
Const Admin/Inspect. 50,000 50,000 - - - -
Total Cost: $ 525,000 $ 525,000 -$ -$ -$ -$
FUNDING SOURCES
272,900$ 272,900$ - $ - $ - $ - $
252,100 252,100 - - - -
506 - HSIP
201 - Measure A
- - - -
- - - - - -
- - - - - -
PROJECT DESCRIPTION AND EXHIBIT
Install a new traffic signal and appurtenant street improvements including safety lighting, crosswalks, and pedestrian countdown heads. Project is also part of larger improvements along Bundy Canyon Rd. from The Farm Rd. to Cottonwood Canyon Rd./Sunset Ave. The City has secured Highway Safety Improvement Project (HSIP) grant funding for the design and construction of the signal, however coordination with the adjacent developer and the schedule for improvements to Bundy Canyon Rd. Segment 3 (CIP 026-3) will be necessary.
PROJECT
PHASE/TASK
TOTAL 5-
YEAR
PROJECT
PROJECTED BUDGETPROPOSED BUDGET
PROJECT SUMMARY
Harvest Way East/Bundy Canyon Rd. Traffic Signal 088
Harvest Way East and Bundy Canyon Rd. Intersection Trans. (Signals)