Agenda — Willits City Council, January 12, 2022

111 E. Commercial Street
Willits, California 95490
Tel | 707.459.4601
Fax | 707.459.1562
www.cityofwillits.org

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WILLITS CITY COUNCIL
AGENDA
JANUARY 12, 2022 | 6:30 PM | VIA TELECONFERENCE
Due to the provisions of the Governor’s new Executive Order N-15-21 (Assembly Bill 361) which continues to suspend certain requirements of the Brown Act, and the Order of the Health Officer of the County of Mendocino to continue to impose/recommend measures to promote social distancing to minimize the spread of COVID-19, the City Council will be participating by tele/video conferencing.

TELECONFERENCING ATTENDANCE INSTRUCTIONS
How to attend this Council meeting remotely – See end of the agenda.

1. OPENING MATTERS
a. Call to Order. | b. Pledge to Flag. | c. Roll Call.

2. PUBLIC COMMUNICATIONS
The City Council welcomes participation in its meetings. Comments shall be limited to three (3) minutes per person so that everyone has an opportunity to address the Council. To expedite matters and avoid repetition, whenever any group of persons wishes to address the Council on the same subject matter, the Mayor may request the group appoints a spokesperson. This item is limited to matters under the jurisdiction of the City Council, which are not on the posted agenda. Public criticism of the City Council, Commission, Boards and Agencies will not be prohibited. The City Council will take no action.

3. PUBLIC MATTERS

4. ENACTMENT OF ORDINANCES
a. None.

5. CONSENT CALENDAR
The City Council considers matters listed under the Consent Calendar as routine. The Council will take action with a single motion and roll call vote. A Councilmember may request the removal of an item(s) from the Consent Calendar for separate discussion and subsequent action.

The following items as presented are before the City Council for approval or denial:
a. City Council Minutes:
i. August 23, 2021 – Special
ii. December 20, 2021 – Special
b. Resolution ratifying and extending for an additional 30-days, approval of continuing virtual City Council, Commission, and Committee meetings pursuant to AB 361. c. Resolution changing of Authorized Signatures for the City of Willits Checking Account, Payroll Account, and Safe Deposit Box at Savings Bank of Mendocino County.

Willits City Council Agenda – January 12, 2022. Page 2 of 3 d. Resolution authorizing specific City staff to transfer funds between the Local Agency Investment Fund and Savings Bank of Mendocino County.
e. Resolution changing of authorized signors for the City of Willits trust and custody accounts held at US Bank.

6. MONTHLY ACTIVITY REPORTS
Matters that do not require action by the City Council but are of public interest. a. Business License Activity for December 2021.

7. COMMISSIONS, AGENCIES AND AUTHORITIES
The Willits City Council meets concurrently as the City of Willits Planning Commission & City of Willits Successor Agency. a. SITTING AS THE WILLITS SUCCESSOR AGENCY - Adopt a Resolution to approve the Recognized Obligation Payment Schedule 2022-23 and Administrative Budget for July 2022 through June 2023.

Presenting staff member: Finance Director Orozco

8. CITY MANAGER REPORTS AND RECOMMENDATIONS
a. Adopt a Resolution authorizing the installation of 195 lineal feet of red curb marking No Parking Zone along the east side of Humboldt Street north from the intersection with E.

Commercial Street.
b. Adopt a Resolution announcing the support by the Willits City Council to the effort of Trout Unlimited to pursue grant funding to initiate a pilot study to explore the feasibility of releasing limited amounts of water from Morris Reservoir to improve the fisheries of Davis and Outlet Creeks.
c. Verbal Reports – No Action.

9. DEPARTMENT RECOMMENDATIONS (ACTION ITEMS)
a. Adopt Resolution accepting the construction completion of the 2021 Pavement Preservation Project, Project No. 2021-02, and authorizing the filing of the Notice of Completion.

Presenting staff member: Project Manager Ronco

10. DEPARTMENT MONTHLY REPORTS
a. None.

11. CITY COUNCIL ANNOUNCEMENTS, COMMUNICATIONS AND REPORTS a. Mayor’s Appointments to City Committees Boards & Agencies for 2022.

12. GOOD & WELFARE

13. CLOSED SESSION NOTICE
a. Pursuant to Government Code §54957 – Public Employee (Annual) Performance Evaluation – City Manager.

14. ADJOURNMENT
Right to Appeal - Persons who are dissatisfied with the decisions of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the Code of Civil Procedure, which generally limits to 90- days, the time within an individual and/or entity may judicially challenge the decisions of the City Boards and Agencies.

Willits City Council Agenda – January 12, 2022. Page 3 of 3 I hereby certify under penalty of perjury under the laws of the State of California that I posted the foregoing Agenda on the bulletin board at the main entrance of the City of Willits City Hall, located at 111 East Commercial Street, Willits, California, not less than 72 hours prior to the meeting set forth on this Agenda.

Dated this 7th day of January, 2022.

Cathy Moorhead, Deputy City Manager / City Clerk
Americans with Disabilities Act (ADA) Compliance
If you need assistance to attend or participate in a City Council meeting, please contact the City Clerk’s office at (707) 459-7121 or Fax (707) 459-1562. Notification at least 48-hours prior to the meeting will assist the City Clerk in assuring the implementation of reasonable accommodations to provide accessibility to the meeting. Our meeting room is wheelchair accessible and ADA parking is available.

Additional Meeting Information for Interested Parties
Materials related to an item on this Agenda submitted to the Willits City Council, Planning Commission, or Community Development Agency after distribution of the agenda packet are available for public inspection at City Clerk’s office at 111 E. Commercial Street, Willits, during normal business hours, Monday through Thursday 9 AM to 5:30 PM.

CITY COUNCIL MEETING – ELECTRONIC ATTENDANCE
To attend the City Council meeting of Wednesday, January 12, 2022, electronically, please do the following:

Navigate to the GoToMeeting site.

Join my meeting from your computer, tablet or smartphone. https://global.gotomeeting.com/join/350304525
Phone:
• Dial in: 1-(872) 240-3412
• Punch in the following Access Code when prompted: 350-304-525 • Please keep your phone on Mute, unless you are addressing the Council.

Public Comments:
• Members of the public wishing to address the City Council, either during public comment or for a specific agenda item, or both, will be limited to three (3) minutes per person at the time the Mayor opens item for public comments.
111 E. COMMERCIAL STREET
WILLITS, CALIFORNIA 95490
(707) 459-4601 TEL
(707) 459-1562 FAX
Willits City Council Minutes of August 23, 2021

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WILLITS CITY COUNCIL
MINUTES – SPECIAL MEETING
MONDAY, AUGUST 23, 2021
Mayor Strong called a special meeting of the City Council to order at 1:05 PM, in the Community Center.

1. OPENING MATTERS
Roll Call: Councilmembers Gerardo Gonzalez, Greta Kanne, Larry Stranske, Saprina Rodriguez, and Mayor Madge Strong were present.

Staff Members Present:

Brian Bender City Manager; Fabian Lizarraga, Police Chief; Dusty Duley, Community Development Director; Scott Herman, Public Works Director; Kenan O’Shea, Public Works Superintendent; and Cathy Moorhead, Deputy City Manager/City Clerk.

Consultant:

Rod Wilburn of LACO Associates (City Engineer).

2. PUBLIC COMMUNICATIONS
None.

3. STAFF PRESENTATION OF PROPOSED CAPITAL IMPROVEMENT PROJECTS (CIP) City Manager Bender opened the presentation by providing a summary of the CIP and its value as a tool to the City Council when considering budgeting allocations for projects and acquisitions. Mr. Bender continued by explaining the CIP is the City’s roadmap for capital projects and facility management for the next ten-years. Finally, he thanked the effort staff applied to composing the document over the last several months.

The City Council sought clarification from staff on the following items:

Transportation
• Extension of Railroad Avenue (feasibility and timing). • Ordinance specifying all subsurface improvements be completed when a street is opened. • Main Street Plan implementation (focus on the Highway 20 segment). • Mitigate flooding along the southern portions of the City. • Policy to manage street trees – creating the position of an arborist.

The public asked if the CIP includes projects to enhance pedestrian safety and trim trees overhanging main thoroughfares.

Parks
• Maintenance plan for trees at Recreation Grove Park – staff noted the proposed budget includes a request for the task.

Willits City Council Minutes of August 23, 2021 Page 2 of 2 • Facility improvements at Recreation Grove Park (kitchen and stage). • Extent of the improvements scheduled for the Sports Complex and adjacent ballfields.

Wastewater
• Installation of a solar array to reduce the City’s electrical dependency at the facility. • Importance of installing a rotary fan sludge press
The public asked the City Council to make the installation a priority.

Water
• Condition of the Laurel Street Pump and Tank.
• Sherwood Tank and Pump Station.
• Noted Page #55 of the document contained an error.
• Increase the capacity of the Reservoirs (the discussion noted the existence of a previous study).

Community Development
• Inclusion of the General Plan revision.

The City Council acknowledged the work by staff to assemble the document and the thoroughness of its contents.

4. ADJOURNMENT
Mayor Strong adjourned the meeting at 2:41 PM.
_____________________________
MADGE STRONG, Mayor
City Council for the City of Willits
ATTEST:
__________________________

CATHY MOORHEAD
Deputy City Manager/City Clerk
111 E. COMMERCIAL STREET
WILLITS, CALIFORNIA 95490
(707) 459-4601 TEL
(707) 459-1562 FAX

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WILLITS CITY COUNCIL

MINUTES - SPECIAL
MONDAY, DECEMBER 20, 2021
Mayor Strong called a regular meeting of the City Council to order at 9:01 a.m., via teleconference/video conference.

Roll Call: Councilmembers Gerardo Gonzalez, Madge Strong, Larry Stranske, Greta Kanne, and Mayor Saprina Rodriguez were present.

Also present were staff members: Brian Bender City Manager; and Cathy Moorhead, Deputy City Manager | City Clerk.

Engineering Consultant; Rod Wilburn, LACO
Due to the provisions of the Governor’s new Executive Order N-15-21 (Assembly Bill 361) which continues to suspend certain requirements of the Brown Act, and the Order of the Health Officer of the County of Mendocino to continue to impose/recommend measures to promote social distancing to minimize the spread of COVID19, the City Council will be participating by tele/video conferencing.

2. Public Communications
None presented.

3. Action Items
a. Resolution ratifying and extending for an additional 30-days, approval of continuing virtual City Council, Commission, and Committee meetings pursuant to AB 361.

Public Comment: None
Moved by Gerry/Seconded by Strong and carried unanimously to adopt Resolution (No. 2021-43) to re-ratify and authorize the City Manager to implement and utilize teleconference accessibility to conduct public meeting s Pursuant to Assembly Bill 361 for an additional 30 days.
b. Discussion and possible action approving a Resolution granting a Change Order with Wahlund Construction, Inc. for the California-Penn Water Main Project (Project No. 2021-01), to repave failed Roadway on California and Penn Streets for a not to exceed amount of $56,149.40.

Presenting staff member: Rod Wilburn, City Engineer.

Moved by Stranske /Seconded by Gonzalez and carried unanimously to adopt Resolution (No. 2021-44)

4. Adjournment
Mayor Rodriguez declared the meeting adjourned at 9:10 a.m.

Willits City Council Minutes of December 20, 2021 Page 2 of 2 _____________________________
SAPRINA RODRIGUEZ, Mayor
City Council for the City of Willits
ATTEST:
__________________________

CATHY MOORHEAD
Deputy City Manager/City Clerk
Item No. 5b
Meeting Date: Janaury 12, 2021

AGENDA SUMMARY REPORT
To: Honorable Mayor and Council Members
From: Brian Bender | City Manager
Agenda Title: RESOLUTION RATIFYING AND EXTENDING FOR AN ADDITIONAL 30-DAYS,

APPROVAL OF CONTINUING VIRTUAL CITY COUNCIL, COMMISSION, AND COMMITTEE MEETINGS PURSUANT TO AB 361
Type: Presentation Consent Regular Agenda Public Hearing Urgent Time: N/A Summary of Request: On October 13, 2021, the City Council approved Resolution No. 2021-37 in accordance with AB 361, ratified again on November 10, 2021, December 8, 2021, and December 20, 2021 for an additional 30 days. The Resolution requires the City Council to decide by majority vote that the state of emergency still exists and continues to directly impact the ability of the members to meet safely in person, or that health officials continue to impose or recommend measures to promote social distancing. AB 361 also requires the City Council to make the determination every thirty-days that it is in the best interest of safety to continue convene via a virtual platform. The adoption of the accompanying Resolution establishes the required majority vote. As explained to the City Council, the City’s current usage of GoToMeeting to facilitate live public comment fully satisfies all the requirements of AB 361.

Recommended Action: Approve the accompanying resolution to re-ratify and authorize the City Manager to implement and utilize teleconference accessibility to conduct public meetings pursuant to Assembly Bill 361 for additional thirty-days.

Alternative(s): City Council convenes with an in-person meeting and makes the necessary accommodations to either the Council Chambers or the Community Center to stop the spread of COVID-19 among attendees.

Fiscal Impact: None.

Personnel Impact: N/A
Reviewed by: City Manager City Attorney Deputy City Manager Finance Director Human Resources Risk
Council Action: Approved Denied Other: ________________________________________ Records: Agreement Resolution #_________ Ordinance #_________ Other _________ Resolution No. 2021-43 Page 1 of 2 December 20, 2021
RESOLUTION NO. 2021-47

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILLITS RATIFYING AND EXTENDING FOR AND ADDITIONAL 30-DAYS, UNTIL FEBRUARY 11, 2022 THE

CONTINUANCE OF VIRTUAL CITY COUNCIL, COMMISSION, AND COMMITTEE MEETINGS DURING DECLARED STATE OF EMERGENCY PURSUANT TO GOVERNMENT CODE 54953 (AB 361)
WHEREAS, on October 13, 2021, the City of Willits adopted Resolution No. 2021-37, authorizing virtual City Council, Commission and Committee meeting during the Declared State of Emergency, which is to be renewed every 30-days. The resolution was renewed on November 10, 2021, Resolution No. 2021-40, December 8, 2021, Resolution No. 2021-42, and December 20, 2021, Resolution 2021-47.

WHEREAS, AB 361 was recently signed by the Governor of the State of California, enacting certain changes to the Brown Act as set forth in Government Code section 54953; and WHEREAS, AB 361 authorizes local legislative bodies to continue having purely virtual meetings using teleconferencing and virtual meeting technology as long as there is a “proclaimed state of emergency,: and either 1) State or local officials imposing or recommending measures that promote social distancing, or 2) The legislative body finding that meeting in person would present an imminent safety risk to attendees; and
WHEREAS, the state of emergency proclaimed by the Governor on March 4, 2020, related to the pandemic of coronavirus commonly known as COVID-19 has not been rescinded and remains in effect; and
WHEREAS, new variants of COVID-19 have developed, and risk of illness or death due to such variants remains significant to the general public; and WHEREAS, the City Council has determined virtual meetings have not limited participation of Council Members, City Staff and other potential attendees.

WHEREAS, staff advised the City Council that modifications to the Council Chambers and the Community Center to accommodate on-site and/or hybrid meetings are cost prohibitive.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Willits that:

1. The City Council determines that the pandemic of COVID-19 creates an imminent safety risk to councilmember, staff, and other potential attendees of City Council meetings.

2. In accordance with AB 361, the City Council shall re-consider the passage of this resolution not less than every 30 days to determine whether the state of emergency continues to directly impact the ability of the members to meet safely in person, or whether state or local officials continue to impose or recommend measures to promote social distancing, until this resolution is rescinded.

The above and foregoing Resolution was introduced by Councilmember ___________ seconded by Councilmember___________, and passed and adopted at a regular meeting of the City Council of the City of Willits, held on the 12th day of January, 2022, by the following vote:

AYES:

NOES:

Resolution No. 2021-43 Page 2 of 2 December 20, 2021
ABSENT:

ATTEST:
____________________________________
__________________________
SAPRINA RODRIGUEZ, Mayor
City Council of the City of Willits

CATHY MOORHEAD
Deputy City Manager/City Clerk
Item No. 5c
Meeting Date: January 12, 2022

AGENDA SUMMARY REPORT
To: Honorable Mayor and Council Members
From: Brian Bender, City Manager
Agenda Title: ADOPTION OF RESOLUTION CHANGING THE AUTHORIZED SIGNATURES FOR THE

CITY OF WILLITS CHECKING ACCOUNT, PAYROLL ACCOUNT, AND SAFE DEPOSIT BOX AT SAVINGS BANK OF MENDOCINO COUNTY.

Type: Presentation Consent Regular Agenda Public Hearing Urgent Time: N/A Summary of Request: In accordance with procedures of the Savings Bank of Mendocino County, a Resolution is required to authorize the change of signatures for the City of Willits’ checking account, payroll account, as well as the safe deposit box. This change will authorize the following signatures to account numbers 0100555301 and 024266 held at the Savings Bank of Mendocino County:
• Brian Bender
• Cathy Moorhead
• Karen Stevenson
• Dusty Duley
• Manual Orozco
• Delores Pedersen (Safe Deposit Box)
These changes are necessary due to the departure of Community Development Specialist, James Robbins, and the removal of Andy Heath, Contract Finance person.

Recommended Action: Adopt Resolution authorizing the change of signatures for the City of Willits’ checking account number 010055530, payroll account number 024266, and safe deposit box held at Savings Bank of Mendocino County.

Alternative(s): None recommended.

Fiscal Impact: None.

Personnel Impact: None.

Reviewed by: City Manager City Attorney City Clerk Finance Director Human Resources Risk
Council Action: Approved Denied Other: ________________________________________ Records: Agreement Resolution #_________ Ordinance #_________ Other _________ Resolution No. 2022- Page 1 of 1 January 12, 2022
RESOLUTION NO. 2022-XX

RESOLUTION OF THE OF THE CITY COUNCIL OF THE CITY OF WILLITS AUTHORIZING

SIGNATURES FOR THE CITY OF WILLITS CHECKING ACCOUNT, PAYROLL ACCOUNT,

AND SAFE DEPOSIT BOX HELD AT THE SAVINGS BANK OF MENDOCINO COUNTY WHEREAS, the City of Willits (“City”) maintains a checking account, payroll account, and a safe deposit box at Savings Bank of Mendocino County for the purpose of City transactions.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Willits does hereby authorize the following signatures for the City of Willits at the Savings Bank of Mendocino County:

Brian Bender
Cathy Moorhead
Karen Stevenson
Dusty Duley
Manual Orozco
Delores Pedersen (Safe Deposit Box)
The above and foregoing Resolution was introduced by Councilmember seconded by Councilmember , and passed and adopted at a regular meeting of the City Council of the City of Willits, held on the 12th day of January, 2022 by the following vote:

AYES:

NOES:

ABSENT:

ATTEST:
_____________________________
_________________________________
SAPRINA RODRIGUEZ, Mayor
City Council of the City of Willits

CATHY MOORHEAD
Deputy City Manager/City Clerk
Item No. 5d
Meeting Date: January 12, 2022

AGENDA SUMMARY REPORT
To: Honorable Mayor and Council Members
From: Brian Bender, City Manager
Agenda Title: ADOPTION OF RESOLUTION AUTHORIZING SPECIFIC CITY STAFF TO TRANSFER

FUNDS BETWEEN THE LOCAL AGENCY INVESTMENT FUND AND SAVINGS BANK OF MENDOCINO COUNTY.

Type: Presentation Consent Regular Agenda Public Hearing Urgent Time: N/A Summary of Request: In accordance with procedures of the Local Agency Investment Fund (LAIF), a Resolution is required to authorize staff members to transfer funds between the City’s deposit accounts at the LAIF and the Savings Bank of Mendocino County. This change will authorize the following individuals to transfer funds:
• Brian Bender
• Cathy Moorhead
• Karen Stevenson
• Dusty Duley
• Manual Orozco
These changes are necessary due to the departure of Community Development Specialist, James Robbins, and the removal of Andy Heath, Contract Finance person.

Recommended Action: Adopt Resolution authorizing certain City staff to transfer LAIF funds.

Alternative(s): None recommended.

Fiscal Impact: None.

Personnel Impact: None.

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILLITS AUTHORIZING CITY

STAFF TO TRANSFER FUNDS BETWEEN THE LOCAL AGENCY INVESTMENT FUND AND

SAVINGS BANK OF MENDOCINO COUNTY
WHEREAS, the City of Willits (“City”) maintains deposit accounts at the Local Agency Investment Fund (LAIF) and Savings Bank of Mendocino County for City financial transactions.

THEREFORE, BE IT RESOLVED by the City Council of the City of Willits that the following City staff is authorized to transfer funds between the Local Agency Investment Fund, Account 98-23-982, and Savings Bank of Mendocino County:

Brian Bender
Cathy Moorhead
Karen Stevenson
Dusty Duley
Manual Orozco
The above and foregoing Resolution was introduced by Councilmember seconded by Councilmember , and passed and adopted at a regular meeting of the City Council of the City of Willits, held on the 12th day of January, 2022, by the following vote:

AYES:

NOES:

ABSENT:

ATTEST:
_________________________________
__________________________
SAPRINA RODRIGUEZ, Mayor
City Council of the City of Willits

CATHY MOORHEAD

DEPUTY CITY MANAGER/CITY CLERK
Item No. 5e
Meeting Date: January 12, 2022

AGENDA SUMMARY REPORT
To: Honorable Mayor and Council Members
From: Brian Bender, City Manager
Agenda Title: ADOPTION OF RESOLUTION CHANGING THE AUTHORIZED SIGNORS FOR THE CITY OF WILLITS TRUST AND CUSTODY ACCOUNTS HELD AT US BANK.

Type: Presentation Consent Regular Agenda Public Hearing Urgent Time: N/A Summary of Request: In accordance with procedures of US Bank Trust and Custody offices, a Resolution is required to authorize the change of signatures for the City of Willits’ accounts. The subject account contains the funds from the matured CDs. This change will authorize the following signatures to account number 001050982020 held at US Bank:
 Brian Bender
 Cathy Moorhead
 Manual Orozco
This change is necessary due to changes in the Finance Director position.

Recommended Action: Adopt Resolution authorizing the change of signatures for the City of Willits’ investment trust account number 001050982020 held at US Bank.

Alternative(s): None recommended.

Fiscal Impact: None.

Personnel Impact: None.

A RESOLUTION OF THE OF THE CITY COUNCIL OF THE CITY OF WILLITS AUTHORIZING

SIGNATURES FOR THE CITY OF WILLITS INVESTMENT TRUST AND CUSTODY ACCOUNT

HELD AT US BANK
WHEREAS, the City of Willits (“City”) maintains an investment trust account with US Bank for managing City investments.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Willits does hereby authorize the following signatures for the City of Willits at US Bank:
• Brian Bender
• Cathy Moorhead
• Manual Orozco
The above and foregoing Resolution was introduced by Councilmember seconded by Councilmember , and passed and adopted at a regular meeting of the City Council of the City of Willits, held on the 12thday of January, 2022, by the following vote:

AYES:

NOES:

ABSENT:

ATTEST:
_____________________________
_________________________________
SAPRINA RODRIGUEZ, Mayor
City Council of the City of Willits

CATHY MOORHEAD

DEPUTY CITY MANAGER/CITY CLERK
BL# Name Owner Address Date Issued Type of Bussiness
7007 Nerki Bird Construction Sam Senerchia 1930 Hilltop Dr, Willits 12/7/2021 Construction Contractor 7008 California Expert Tree Solutions Paul Sousa 300 Muir Mill Rd, Willits 12/7/2021 Tree Trimming & Removal 7009
SGS Construction Inc. Dba:

Corner Bit Excavation
Sheldon Smith 1425 Baechtel Rd., Willits 12/7/2021 Excavation & Trucking Co 7010 Sam Riddle Services Samuel Riddle 341 Creekside Dr., Willits 12/7/2021 Handyman 7011 Onsite Commercial Services Rich Estrada 699 Enterprise Crt, Livermore, CA
12/7/2021 Underground Drill & Restoration
7012 My Nails My Bui 1472 S Main St Willits 12/7/2021 Manicure/Pedicure Salon 7013 Mendocino PEMF Michelle Schiessl 26750 N Hwy 101 Willits 12/7/2021 Body Work PEMF 7014 Mindful Meals Luis Fernando Meza
Jimenez
291 School St., Willits 12/20/2021 Ready to Eat Meals
7015 Intren LLC
161 Sand Creek Rd Ste C
Brentwood, CA 12/20/2021 PG&E Electrical Subcrontractors New Business License - October 2021
Item No. 7a
Meeting Date: January 12, 2022

AGENDA SUMMARY REPORT
To: City of Willits Successor Agency Board Members
From: Manuel Orozco, Finance Director
Agenda Title: ADOPT A RESOLUTION TO APPROVE THE RECOGNIZED OBLIGATION PAYMENT SCHEDULE 22-23 AND ADMINISTRATIVE BUDGET FOR JULY 2022 THROUGH JUNE 2023.

Type: Presentation Consent Regular Agenda Public Hearing Urgent Time: 10 min.

Summary of Request: The Successor Agency is being asked to consider:

ROPS 22-23 and July 2022 through June 2023 Administrative Budget The Dissolution Act requires the Successor Agency to approve a Recognized Obligation Payment Schedule (ROPS) annually. The ROPS is a document that includes all the anticipated “enforceable obligations” of the former Willits Redevelopment Agency that must be administered by the Successor Agency. The remaining obligations include bond payments, related fees, and Successor Agency administrative costs.

The Successor Agency Board is meeting to consider adoption of the ROPS 22-23 for obligations anticipated in the July 1, 2022 through June 30, 2023 period. Next, the Mendocino Countywide Oversight Board (Oversight Board) receives the ROPS 22-23 for its consideration at their January 27, 2022 meeting.

The State Department of Finance and the County-Auditor Controller will receive the final ROPS 22-23 by February 1, 2022. Failure by the Successor Agency to submit by February 1st exposes the Agency to a late-fee of up to $10,000 per day. The distribution of former property tax increment funds the ROPS in June 2022 and January 2023 based on the final amounts approved by the Oversight Board and DOF.

Enforceable Obligations
The requested enforceable obligations consist of debt service payments and administrative costs to wind down the Successor Agency. The ROPS 22-23 requests $365,646 in Redevelopment Property Tax Trust Fund (RPTTF) funds to fund the following items:
• Debt service payment on the 2020 Tax Allocation Refunding Bonds ($321,146) • Bond trustee fees ($500); and
• Administrative cost allowance ($44,000).

The Successor Agency is also required to adopt an annual administrative budget. The Successor Agency is proposing an Administrative Budget of $44,000 for Fiscal Year 2022-23, as shown under Item #2 on the ROPS 22-23. The proposed budget stems from the actual administrative costs incurred by the Successor Agency in prior ROPS periods and estimates for costs for the upcoming period. An Administrative Budget is provided for the Successor Agency Board’s approval.

Prior Period Adjustment
The Successor Agency will be submitting a Prior Period Adjustment (PPA) for the ROPS 19-20 to the County Auditor-Controller by the time the State receives the ROPS. The PPA compares the difference between approved versus actual expenses made on ROPS 19-20 obligations. During this period, the Successor Agency expects to have a PPA of $47,346, which is expected to be adjusted into the Department of Finance’s final ROPS determination.

Recommended Action: Adopt the Resolution approving the ROPS 22-23 and Administrative Budget for the period July 2022 through June 2023.

Alternative(s): The Successor Agency Board could approve the ROPS 22-23 with revisions. The DOF must receive the approved ROPS by February 1, 2021 to avoid financial penalties.

Fiscal Impact: The ROPS must include all anticipated Successor Agency expenditures for each fiscal year for approval by the Oversight Board and Department of Finance in order to receive funding.

Personnel Impact: Some staff time (City Manager, City Clerk, Finance Director, and Community Development Director) will be involved in the continuing business of winding down the affairs of the former redevelopment agency, but the details of those processes are difficult to quantify because of changing rules, forms and reporting requirements for administering the Successor Agency.

Reviewed by: City Manager City Attorney City Clerk Finance Director Human Resources Risk
Council Action: Approved Denied Other: ________________________________________ Records: Agreement Resolution #_________ Ordinance #_________ Other _________ Resolution No. 2022-XX Page 1 of 5 January 12, 2022
RESOLUTION NO. 2022-XX

RESOLUTION OF THE SUCCESSOR AGENCY TO THE FORMER WILLITS

REDEVELOPMENT AGENCY APPROVING A RECOGNIZED OBLIGATION PAYMENT SCHEDULE 22-23 FOR JULY 2022 THROUGH JUNE 2023 AND APPROVING A JULY 2022 THROUGH JUNE 2023 ADMINISTRATIVE BUDGET
WHEREAS, pursuant to Assembly Bill (“AB”) x1 26, as amended by AB 1484 and Senate Bill 107 (or the “Dissolution Act”, as codified in the California Health & Safety Code), the City of Willits elected to become the Successor Agency to the former Willits Redevelopment Agency (“Successor Agency”); and
WHEREAS, among the duties of successor agencies is the preparation of a recognized obligation payment schedule (“ROPS”) for the ensuing twelve-month period for consideration by the countywide oversight board and California Department of Finance (“DOF”) for administering the wind-down of financial obligations of its former redevelopment agency; and WHEREAS, the Dissolution Act requires that the proposed ROPS be transmitted to a countywide oversight board, after which time the countywide oversight board may approve and transmit the adopted ROPS to DOF, the State Controller, and the county auditor-controller for their consideration; and
WHEREAS, Successor Agency staff and consultants have prepared the proposed ROPS 22-23 for the twelve-month period from July 1, 2022 through June 30, 2023, attached hereto as Exhibit “A”, and
WHEREAS, the Dissolution Act requires the Successor Agency to prepare a proposed administrative budget and submit it to its Oversight Board for approval; and WHEREAS, the proposed ROPS 22-23 requests an administrative budget of $44,000 for July 2022 through June 2023 to pay for staffing, operating costs, and professional administrative services related to the wind-down of the former redevelopment agency out of the administrative cost allowance permitted by the Dissolution Act, as detailed in the Fiscal Year 2022-23 Administrative Budget attached hereto as Exhibit “B”; and WHEREAS, the Successor Agency desires to approve the ROPS 22-23 and the related Administrative Budget and transmit it to various parties as required by the Dissolution Act.

NOW, THEREFORE, BE IT RESOLVED that the Successor Agency to the Willits Redevelopment Agency does hereby resolve as follows:

SECTION 1. The Recitals set forth above are true and correct and incorporated herein by reference; and
SECTION 2. The Successor Agency hereby approves and adopts the ROPS 22-23 covering the period of July 2022 through June 2023, in the form attached hereto as Exhibit A, as required by the Dissolution Act.

SECTION 3. The Successor Agency hereby approves and adopts the July 2022 through June 2023 Administrative Budget, which is incorporated in the ROPS, in substantially the form attached hereto as Exhibit B.

Resolution No. 2022-XX Page 2 of 5 January 12, 2022
SECTION 4. Successor Agency staff is hereby authorized to transmit and post a copy of the ROPS 22-23 as required by the Dissolution Act, to make technical changes to the ROPS 22-23 or Administrative Budget as required by the countywide oversight board or DOF, and to take such further actions as may be necessary or appropriate to carry out the Successor Agency’s obligations pursuant to this Resolution.

SECTION 5. The Successor Agency Secretary shall certify to the adoption of this Resolution.

The above and foregoing Resolution was introduced by Councilmember _______ seconded by Councilmember _________, and passed and adopted at a regular meeting of the City Council of the City of Willits, held on the 12th day of January, 2022 by the following vote:

AYES:

NOES:

ABSENT:
_________________________
SAPRINA RODRIGUEZ, Mayor
City Council of the City of Willits
ATTEST:
_________________________

CATHY MOORHEAD
Deputy City Manager/City Clerk
Resolution No. 2022-XX Page 3 of 5 January 12, 2022
EXHIBIT "A"
RECOGNIZED OBLIGATION PAYMENT SCHEDULE 22-23
JULY 2022 THROUGH JUNE 2023
Recognized Obligation Payment Schedule (ROPS 22-23) - Summary Filed for the July 1, 2022 through June 30, 2023 Period Successor Agency: Willits
County: Mendocino
Current Period Requested Funding for Enforceable
Obligations (ROPS Detail)
22-23A Total
(July -
December)
22-23B Total
(January -
June)
ROPS 22-23
Total
A Enforceable Obligations Funded as Follows (B+C+D) $ - $ - $ - B Bond Proceeds - - -
C Reserve Balance - - -
D Other Funds - - -
E Redevelopment Property Tax Trust Fund (RPTTF) (F+G) $ 336,047 $ 29,599 $ 365,646 F RPTTF 314,047 7,599 321,646
G Administrative RPTTF 22,000 22,000 44,000
H Current Period Enforceable Obligations (A+E) $ 336,047 $ 29,599 $ 365,646 Certification of Oversight Board Chairman:

Name Title
Pursuant to Section 34177 (o) of the Health and Safety
code, I hereby certify that the above is a true and
accurate Recognized Obligation Payment Schedule for
the above named successor agency. /s/
Signature Date
Willits
Recognized Obligation Payment Schedule (ROPS 22-23) - ROPS Detail July 1, 2022 through June 30, 2023

A B C D E F G H I J K L M N O P Q R S T U V W
Item
# Project Name Obligation Type
Agreement
Execution
Date
Agreement
Termination
Date
Payee Description Project Area
Total
Outstanding
Obligation
Retired
ROPS
22-23
Total
ROPS 22-23A (Jul - Dec)
22-23A
Total
ROPS 22-23B (Jan - Jun)
22-23B
Total
Fund Sources Fund Sources
Bond
Proceeds
Reserve
Balance
Other
Funds RPTTF Admin RPTTF
Bond
Proceeds
Reserve
Balance
Other
Funds
RPTTF
Admin
RPTTF
$1,089,255 $365,646 $- $- $- $314,047 $22,000 $336,047 $- $- $- $7,599 $22,000 $29,599 2 Administrative
Costs
Admin
Costs
02/01/
2012
06/30/2025 City of
Willits
Administrative
Costs
Willits
Improvement
and
Development
Project Area
110,000 N $44,000 - - - - 22,000 $22,000 - - - - 22,000 $22,000 3 Bond Trustee
Fee to US
Bank
Fees 09/01/
2002
09/30/2025 U. S.

Bank
Annual
Trustee fee
Willits
Improvement
and
Development
Project Area
1,500 N $500 - - - 500 - $500 - - - - - $-
11 2020 Tax
Allocation
Refunding
Bond
Refunding
Bonds
Issued
After 6/27/
12 01/15/
2020
09/01/2024 US
Bank
Refunded
2002 Tax
Allocation
Bonds
Willits
Improvement
and
Development
Project Area
977,755 N $321,146 - - - 313,547 - $313,547 - - - 7,599 - $7,599 Willits
Recognized Obligation Payment Schedule (ROPS 22-23) - Report of Cash Balances July 1, 2019 through June 30, 2020
(Report Amounts in Whole Dollars)
Pursuant to Health and Safety Code section 34177 (l), Redevelopment Property Tax Trust Fund (RPTTF) may be listed as a source of payment on the ROPS, but only to the extent no other funding source is available or when payment from property tax revenues is required by an enforceable obligation.

A B C D E F G H
ROPS 19-20 Cash Balances
(07/01/19 - 06/30/20)
Fund Sources
Comments
Bond Proceeds Reserve Balance Other Funds RPTTF
Bonds issued
on or before
12/31/10
Bonds issued
on or after
01/01/11
Prior ROPS
RPTTF and
Reserve
Balances retained
for future
period(s)
Rent, grants,
interest, etc.

Non-Admin
and Admin
1 Beginning Available Cash Balance (Actual 07/01/19)
RPTTF amount should exclude "A" period distribution
amount.
428,564 - 409,973
2 Revenue/Income (Actual 06/30/20)
RPTTF amount should tie to the ROPS 19-20 total
distribution from the County Auditor-Controller
13,324 495,290
3 Expenditures for ROPS 19-20 Enforceable Obligations
(Actual 06/30/20)
442,860 This amount includes actual debt service
payments made; bond trustee costs and
administrative costs.
4 Retention of Available Cash Balance (Actual 06/30/20) RPTTF amount retained should only include the amounts
distributed as reserve for future period(s)
428,564 These funds were used as part of the 2020
Refunding transaction. They are zero at the
end of FY 2019-20.
5 ROPS 19-20 RPTTF Prior Period Adjustment
RPTTF amount should tie to the Agency's ROPS 19-20 PPA
form submitted to the CAC
No entry required 47,346
6 Ending Actual Available Cash Balance (06/30/20)
C to F = (1 + 2 - 3 - 4), G = (1 + 2 - 3 - 4 - 5)
$- $- $- $13,324 $415,057
Willits
Recognized Obligation Payment Schedule (ROPS 22-23) - Notes July 1, 2022 through June 30, 2023
Item # Notes/Comments
2 All obligations will be paid off by Sept. 2024 (FY 2024-25) 3 11
Resolution No. 2022-XX Page 4 of 5 January 12, 2022
EXHIBIT "B"
Willits Successor Agency Administrative Budget
Fiscal Year 2022-23
July-Dec
2022
Jan-June
2023 FY 2022-23 Description
Successor Agency Administration
Salaries & Wages $12,500 $12,500 $25,000
City Manager’s Office – Provide
direction to staff and consultants as
needed; reviews and oversees SA
administration. Finance – Process
payment of obligations; maintain
documentation; coordinate with
consultants, County Auditor
Controller, State Dept. of Finance,
Successor Agency Board, Oversight
Board; Administration and
implementation of Successor
Agency winddown activities.

Office Expenses /
Communications $2,550 $2,550 $5,100
Office supplies, telephone and
other miscellaneous SA office
expenses.

Overhead &
Administration $2,450 $2,450 $4,900
Office overhead, utilities,
maintenance & repairs, supplies,
trainings, conferences, audit,
attorney’s fees.

Outside Services
Professional
Services /
Contracts
$4,500 $4,500 $13,000
Successor Agency consulting
services to prepare ROPS, PPA, staff
reports and resolutions for SA and
OB; coordinate and answer
questions for OB, County Auditor
Controller and DOF. Also includes
continuing disclosure, audits and
other financial services.

TOTAL EXPENSES: $22,000 $20,000 $44,000
Resolution No. 2022-XX Page 5 of 5 January 12, 2022
EXHIBIT "C"
Willits Successor Agency Prior Period Adjustment for
Fiscal Year 2019-20
Willits
Report of Prior Period Adjustments
ROPS 19-20 Period (July 1, 2019 to June 30, 2020)
(Report Amounts in Whole Dollars)

A B C D E F G H I J K L M N O P Q R S T U V W X Y Z AA AB Item
#
Project
Name
SA Reported Non-RPTTF Expenditures SA Reported RPTTF Expenditures SA
Comments
CAC Reported RPTTF Expenditures
CAC
Comments
Bond Proceeds Reserve Balance Other Funds RPTTF Admin RPTTF RPTTF
and
Admin
RPTTF
PPA
RPTTF Admin RPTTF
RPTTF
and
Admin
RPTTF
PPA
Authorized Actual Authorized Actual Authorized Actual Authorized Available Lesser of
Authorized
/ Available
Actual Difference Authorized Available
Lesser of
Authorized
/ Available
Actual Difference
Total
Difference
(M+R)
Lesser of
Authorized
/ Available
Actual Difference
Lesser of
Authorized
/ Available
Actual Difference
Total
Difference
- - 362,778 362,778 - - 417,711 417,711 417,711 372,428 45,338 80,000 80,000 80,000 77,992 2,008 47,346 - - - - - - - 1 2002 Tax
Allocation
Bonds
- - 362,778 362,778 - - 45,338 45,338 45,338 - 45,338 - - - - - - Reserve balances
available
were
actually
used as part
of the 2020
Refunding
transaction,
which was
prepared
after the
required
debt service
payment of
$362,778
approved in
the ROPS.

Then
existing
principal
and interest
of
$1,853,751
was paid
from
available
reserves of
$428,140
and
proceeds of
debt of
$1,425,611.

Additionally,
issuance
costs of
$115,500
were also
paid from
proceeds of
debt (total
proceeds =
$1,541,112).
- - - - - - -
3 Tax Bond
Trustee
Fees to
US Bank
- - - - - - 2,035 2,035 2,035 2,090 - - - - - - - Bond
trustee
costs were
actually
$2,090 as
- - - - - - -
Exhibit "C"

A B C D E F G H I J K L M N O P Q R S T U V W X Y Z AA AB Item
#
Project
Name
SA Reported Non-RPTTF Expenditures SA Reported RPTTF Expenditures SA
Comments
CAC Reported RPTTF Expenditures
CAC
Comments
Bond Proceeds Reserve Balance Other Funds RPTTF Admin RPTTF RPTTF
and
Admin
RPTTF
PPA
RPTTF Admin RPTTF
RPTTF
and
Admin
RPTTF
PPA
Authorized Actual Authorized Actual Authorized Actual Authorized Available Lesser of
Authorized
/ Available
Actual Difference Authorized Available
Lesser of
Authorized
/ Available
Actual Difference
Total
Difference
(M+R)
Lesser of
Authorized
/ Available
Actual Difference
Lesser of
Authorized
/ Available
Actual Difference
Total
Difference
opposed to
$2,035.
10 Debt
service
payment
reserve
- - - - - - 370,338 370,338 370,338 370,338 - - - - - - - All of the new
reserves
were used
as part of
the 2020
refunding
transaction
(see notes
for item 1
above)
- - - - - - -
Item No. 8a
Meeting Date: January 12, 2022

AGENDA SUMMARY REPORT
To: Honorable Mayor and Council Members
From: Brian Bender, City Manager
Agenda Title: ADOPT A RESOLUTION AUTHORIZING THE INSTALLATION OF 195 LINEAL FEET OF RED

CURB MARKING NO PARKING ZONE ALONG THE EAST SIDE OF HUMBOLDT STREET NORTH FROM THE INTERSECTION WITH COMMERCIAL STREET.

Type: Presentation Consent Regular Agenda Public Hearing Urgent Time: 10 minutes Summary of Request: The Little Lake Fire District seeks approval from the City Council to alter the on-street parking configuration adjacent to the newly, operational Fire Station #54. The request consists of eliminating the existing 100 lineal feet of angled parking reserved for Fire Personnel on the south side of E. Commercial Street and immediately west of the intersection with Humboldt Street. To compensate for the loss of parking along E. Commercial Street, the Fire District wants to have approximately 195 lineal feet of red curb along the east side of Humboldt Street to denote parking reserved for District personnel. This parking will be parallel to curb. The revised parking allows better access to the Station for personnel since Humboldt Street conveys far less traffic compared to E. Commercial. The proposal also opens up convenient parking for the Noya Theatre and Arts Center. The accompanying site plan depicts the proposed changes.

The Traffic Safety Committee reviewed the request during the Committee’s December 15th meeting and by consensus, agreed it is an acceptable plan to accommodate parking at the Fire Station. The City Council is acting through the provisions contained in Municipal Code Section 10.32.100 that authorizes the Chief of Police through a Council Resolution to apply curb marking to indicate parking or standing regulations. Chief Lizarraga supports the request as he chaired the said December 15th meeting.

Recommended Action: Accept the recommendation of the Traffic Safety Committee and adopt the accompanying Resolution.

Alternative(s): Request the Traffic Safety Committee to reconvene to consider alternative proposals from the Fire District.

Fiscal Impact: Negligible. Only the expense of painting materials and supplies.

Personnel Impact: Negligible. Only a few hours of staff time.

Reviewed by: City Manager City Attorney City Clerk Finance Director Human Resources Risk
Council Action: Approved Denied Other: ________________________________________ Records: Agreement Resolution #_________ Ordinance #_________ Other _________ Exhibit A
Resolution No. 2022- Page 1 of 2 January 12, 2022
RESOLUTION NO. 2022-

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILLITS AUTHORIZING THE INSTALLATION OF 195 LINEAL FEET OF RED CURB NO PARKING ZONE ALONG THE EAST SIDE OF HUMBOLDT STREET NORTH FROM THE INTERSECTION WITH E.

COMMERCIAL STREET.

WHEREAS, the Chief of Police is authorized pursuant with a resolution of the City Council as outlined in Municipal Code Section 10.32.100, to place a red curb marking prohibiting stopping, standing or parking except as permitted by the Vehicle Code of the State; and
WHEREAS, the red curb along Humboldt Street will accommodate parking for Little Lake Fire District personnel at the newly, opened Station #54; and WHEREAS, the Little Lake Fire District no longer has a need for the parking designated for District personnel along the south side of E. Commercial Street; and WHEREAS, the Traffic Safety Committee at their December 15th session reviewed the proposed no parking request submitted by the Little Lake Fire District and agreed the proposal is the best arrangement to accommodate parking for District personnel.

NOW, THEREFORE BE IT RESOLVED, that pursuant Section 10.32.100 of the Willits Municipal Code, the Willits City Council does hereby approve the following:
a. The placement of a No Parking/No Stopping sign(s) on the east side of Humboldt Street immediately opposite Station #54 and apply red curb marking along the east side of Humboldt Street for 195 lineal feet in a northerly orientation starting from the intersection with E. Commercial Street.
b. Eliminate the No Parking/No Stopping signs and the 100 lineal feet of red curb marking on the south side of E. Commercial Street starting from the intersection with Humboldt Street.

BE IT FURTHER RESOLVED the City Council authorizes and directs the Chief of Police in coordination with Public Works to install the red curb marking and sign(s) as described and illustrated in Exhibit A.

The above and foregoing Resolution was introduced by Councilmember __________ seconded by Councilmember ____________ and passed and adopted at a regular meeting of the City Council of the City of Willits, held on the, 12th day of January, 2022, by the following vote:

AYES:

NOES:

ABSENT:

Resolution No. 2022- Page 2 of 2 January 12, 2022
_________________________
SAPRINA RODRIGUEZ, Mayor
City Council of the City of Willits
ATTEST:
_________________________

CATHY MOORHEAD
Deputy City Manager/City Clerk
Item No. 8b
Meeting Date: January 12, 2022

AGENDA SUMMARY REPORT
To: Honorable Mayor and Council Members
From: Brian Bender, City Manager
Agenda Title: ADOPT A RESOLUTION ANNOUNCING THE SUPPORT BY THE WILLITS CITY COUNCIL

TO THE EFFORT OF TROUT UNLIMITED TO PURSUE GRANT FUNDING TO INITIATE A PILOT STUDY TO

EXPLORE THE FEASIBILITY OF RELEASING LIMITED AMOUNTS OF WATER FROM MORRIS RESERVOIR TO IMPROVE THE FISHERIES OF DAVIS AND OUTLET CREEKS.

Type: Presentation Consent Regular Agenda Public Hearing Urgent Time: 10 minutes Summary of Request: On December 8, 2021, the City Council received a presentation from Trout Unlimited explaining their intent to coordinate with the City to organize a pilot study to determine if a measured release of water from the Morris Reservoir improves the fisheries of Davis and Outlet Creeks. The goal is to release water during the summer and early fall of 2022 to aid the rearing of Steelhead and Coho Salmon as they navigate the creeks.

Trout Unlimited fully acknowledges the release of water will only take place when the City verifies there is sufficient reservoir volume to guarantee an unrestricted municipal supply. If the pilot study proves beneficial, Trout Unlimited will obtain a longer-term agreement with the City calling for annual releases when sufficient volumes are present. The City would receive compensation for the released water at fair market value. The said long-term agreement could contain provisions that have Trout Unlimited partnering with the City to obtain funding to upgrade Surface Water Production Facility to supply municipal needs simultaneously enhancing the fisheries.

The purpose of the Resolution packages the City Council’s support for the pilot study for the benefit of Trout Unlimited as they compose a grant application.

Staff encourages the City Council to adopt the accompanying Resolution since collaborating with Trout Unlimited is an advantageous proposition for both entities.

Recommended Action: Adopt the accompanying Resolution.

Alternative(s): None Recommended.

Fiscal Impact: The City would receive financial reimbursement for water purchased by Trout Unlimited.

Personnel Impact: Negligible, as Trout Unlimited only requires minimum level of assistance from staff to prepare the grant application. Assistance from staff will increase if Trout Unlimited receives grant funding to proceed with the pilot study.

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILLITS ANNOUNCING

SUPPORT FOR A GRANT APPLICATION BY TROUT UNLIMITED TO FUND A PILOT

PROJECT TO ENHANCE FLOWS INTO DAVIS & OUTLET CREEKS TO BENEFIT THE REARING STEELHEAD AND COHO SALMON.

WHEREAS, the City of Willits operates a municipal water system consisting of the Surface Water Treatment Plant, Distribution, and the Ground Water Production Facility to provide to potable water for the community; and
WHEREAS, Trout Unlimited views the City of Willits as a willing partner in the effort to protect and improve the fisheries of Davis and Outlet Creeks by enhancing water flows into these waterways; and
WHEREAS, Trout Unlimited presented their proposal consisting of developing a pilot project to test the feasibility of releasing limited amounts of water from Morris Reservoir during the summer and early fall at the December 8th City Council meeting; and WHEREAS, Trout Unlimited proposes to initiate the pilot release starting in June 2022 if there is significant rainfall (snow) during the winter and spring of 2021 – 22 resulting in the filling of Centennial and Morris Reservoirs; and
WHEREAS, Trout Unlimited will coordinate with the City to determine the exact amount and timing of the release to ensure the maximum benefit for anadromous fish without jeopardizing the ability of the City to provide municipal water; and WHEREAS, if the pilot release is determined beneficial, Trout Unlimited will work with the Wildlife Conservation Board (WCB) and the City to negotiate a longer-term arrangement scheduling annual releases in years when there is adequate supply of water in the Reservoirs, and reimburse the City at fair market value for the released water, with funding from the WCB’s Streamflow Enhancement Program; and
WHEREAS, With a successful project, Trout Unlimited would partner with the City to secure funding for infrastructure improvements aiding the City’s capacity to simultaneously produce water for municipal purposes and sustain healthy fisheries.

NOW, THEREFORE, the City Council of the City of Willits hereby supports the efforts of Trout Unlimited to submit a grant application to secure funding to initiate a pilot study to explore the feasibility of releasing limited amounts of water from Morris Reservoir to improve the fisheries of Davis and Outlet Creeks.

Resolution No. 2022- Page 2 of 2 January 12, 2022
AYES:

NOES:

ABSENT:
_________________________
SAPRINA RODRIGUEZ, Mayor
City Council of the City of Willits
ATTEST:
_________________________

CATHY MOORHEAD
Deputy City Manager/City Clerk
Item No. 9a
Meeting Date: January 12, 2022

AGENDA SUMMARY REPORT
To: Honorable Mayor and Council Members
From: Jeremy Ronco, Project Manager
Agenda Title: ADOPT RESOLUTION ACCEPTING THE CONSTRUCTION COMPLETION OF THE 2021 PAVEMENT PRESERVATION PROJECT, PROJECT NO. 2021-02, AND AUTHORIZING THE FILING OF THE NOTICE OF COMPLETION.

Type: Presentation Consent Regular Agenda Public Hearing Urgent Time: 10 min.

Summary of Request: On July 28, 2021, the City Council awarded a Construction Contract to American Asphalt Repair, Inc., for the 2021 Pavement Preservation Project, Project No. 2021-02, for $209,454.52.

This year’s asphalt maintenance project completed asphalt dig-outs on Baechtel Road, Poplar Avenue, McKinley Street, South Lenore Street, East Commercial Street, Marin Street, and State Street (Please see the accompanying map). These dig-outs repaired failed sections of roadway, which reduces the need for pothole filling and other maintenance by City staff. Baechtel Road requires additional dig-outs, but once they are complete, it could be a good candidate for slurry sealing. The sections of East Commercial and South Lenore Streets that received dig-outs are now good streets to seal, which will extend their life by five to seven-years.

The other streets are sources of frequent potholes and the dig-outs will reduce the need for maintenance significantly. Staff agreed to increase the dig-out areas on Baechtel and State Streets due to further road deterioration mid-project. The additional work added approximately $18,000 to the contract total.

The City of Willits Engineering Department reviewed the project and determined that the work is in substantial compliance with the project plans and specifications. The total cost of construction under this contract was $227,703.82.

Recommended Action: Adopt a Resolution accepting construction of the Pavement Preservation Project, Project No. 2021-02, and authorize the City Manager to file the Notice of Completion.

Alternative(s): None Recommended.

Fiscal Impact: The funding for this project came from Half-cent Sales Tax. Reimbursement of $100,000 of the project’s cost is eligible through the SB1-Local Partnership Program. The City can release retention 30-days after filing the Notice of Completion. After the retention is paid, the project is complete and staff will then file the necessary paperwork to receive reimbursement.

Personnel Impact: Negligible as only minimum amount of staff time is necessary to file the Notice of Completion and administer final payment.

CITY OF WILLITS
2021 COMPLETED PROJECTS
2021 PAVEMENT

PRESERVATION PROGRAM
(DIG-OUTS) SHOWN RED:

BAECHTEL ROAD
POPLAR AVE.

MCKINLEY ST.

RAILROAD AVE.

SOUTH LENORE AVE.

EAST COMMERCIAL ST.

MARIN ST.

STATE ST.

CALIFORNIA-PENN WATER MAIN

REPLACEMENT PROJECT

SHOWN BLUE

WATER MAIN & WATER SERVICE

REPLACEMENT WITH ASPHALT

OVERLAY
Resolution No. 2022- Page 1 of 1 January 12, 2022
RESOLUTION NO. 2022-__

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILLITS ACCEPTING CONSTRUCTION OF THE 2021 PAVEMENT PRESERVATION PROJECT (PROJECT NO. 2021-02) AND AUTHORIZING THE FILING NOTICE OF COMPLETION WHEREAS, the City of Willits Engineering Department conducted the final inspection of the 2021 Pavement Preservation Project, Project No. 2021-02; and WHEREAS, the Engineering Department determined that the work for this project is in substantial compliance with the project plans and specifications; and WHEREAS, that the Willits City Council does hereby accept the work performed by American Asphalt Repair, Inc., subject to all warranties and conditions of the contract; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Willits does hereby accept the work performed by American Asphalt Repair, Inc., subject to all warranties and conditions of the contract.

BE IT FURTHER RESOLVED that the City Manager is authorized and directed to execute the Notice of Completion on behalf of the City of Willits and the City Clerk is directed to record said Notice of Completion with the Recorder of the County of Mendocino.

The above and foregoing Resolution was introduced by Councilmember _____ seconded by Councilmember _____, and passed and adopted at a regular meeting of the City Council of the City of Willits, held on the 12th day of January, 2022, by the following vote:

AYES:

NOES:

ABSENT:

ATTEST:
__________________________
__________________________
SAPRINA RODRIGUEZ, Mayor
City Council of the City of Willits

CATHY MOORHEAD
Deputy City Manager/City Clerk
Mayor’s Appointments – 2022
City Committees, Boards & Agencies

STANDING COMMITTEES OF THE CITY COUNCIL
Finance Committee
Saprina Rodriguez
Greta Kanne
Water & Wastewater Systems Committee Gerry Gonzalez
Larry Stranske
Revit-Ed Committee Saprina Rodriguez
Larry Stranske

REGIONAL BOARDS
League of California Cities / Redwood Empire Division Gerry Gonzalez Alternate: Larry Stranske
Mendocino Council of Governments (MCOG) Greta Kanne
Alternate: Larry Stranske
Economic Development & Financing Corporation (EDFC) Madge Strong Mendocino Solid Waste Management Authority (MSWMA) Madge Strong Alternate: Gerry Gonzalez
Mendocino Transit Authority (MTA) Saprina Rodriguez

MENDOCINO COUNTY CITY SELECTION COMMITTEE NOMINATIONS
Local Agency Formation Commission (LAFCo) Gerry Gonzalez Mendocino County Museum Greta Kanne

AD HOC COMMITTEES
Arts Center Saprina Rodriguez
(Sonoma Clean Power) Madge Strong

Willits City CouncilJanuary 12, 2022

Willits City Council
January 12, 2022