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Willits, California 95490
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WILLITS CITY COUNCIL
AGENDA
FEBRUARY 23, 2022 | 6:30 PM | VIA TELECONFERENCE
Due to the provisions of the Governor’s new Executive Order N-15-21 (Assembly Bill 361) which continues to suspend certain requirements of the Brown Act, and the Order of the Health Officer of the County of Mendocino to continue to impose/recommend measures to promote social distancing to minimize the spread of COVID-19, the City Council will be participating by tele/video conference.
TELECONFERENCING ATTENDANCE INSTRUCTIONS
How to attend this Council meeting remotely – See end of the agenda.
1. OPENING MATTERS
a. Call to Order. | b. Pledge to Flag. | c. Roll Call.
2. PUBLIC COMMUNICATIONS
The City Council welcomes participation in its meetings. Comments shall be limited to three (3) minutes per person so that everyone has an opportunity to address the Council. To expedite matters and avoid repetition, whenever any group of persons wishes to address the Council on the same subject matter, the Mayor may request the group appoints a spokesperson. This item is limited to matters under the jurisdiction of the City Council, which are not on the posted agenda. Public criticism of the City Council, Commission, Boards and Agencies will not be prohibited. The City Council will take no action.
3. PUBLIC MATTERS
4. ENACTMENT OF ORDINANCES
a. None.
5. CONSENT CALENDAR
The City Council considers matters listed under the Consent Calendar as routine. The Council will take action with a single motion and roll call vote. A Councilmember may request the removal of an item(s) from the Consent Calendar for separate discussion and subsequent action.
The following items as presented are before the City Council for approval or denial:
a. City Council Minutes: None presented.
6. MONTHLY ACTIVITY REPORTS
Matters that do not require action by the City Council but are of public interest. a. None.
7. COMMISSIONS, AGENCIES AND AUTHORITIES
The Willits City Council meets concurrently as the City of Willits Planning Commission & City of Willits Successor Agency.
Willits City Council Agenda – March 24, 2022. Page 2 of 2
8. CITY MANAGER REPORTS AND RECOMMENDATIONS
a. Progress update on the Adopted Goals. Please see separate documents. b. Verbal Reports – No Action.
9. DEPARTMENT RECOMMENDATIONS (ACTION ITEMS)
a. Adoption Of Resolution Establishing The Appropriations Limit For The 2020-21 Fiscal Year, Pursuant To Article XIIB Of The Constitution Of The State Of California.
Presenting staff member: Finance Director Orozco.
10. DEPARTMENT MONTHLY REPORTS
a. Airport. b. Community Dev. c. Engineering. d. Police Dept. e. Public Works. f. Utilities.
11. CITY COUNCIL ANNOUNCEMENTS, COMMUNICATIONS AND REPORTS
12. GOOD & WELFARE
13. CLOSED SESSION NOTICE
a. None.
14. ADJOURNMENT
Right to Appeal - Persons who are dissatisfied with the decisions of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the Code of Civil Procedure, which generally limits to 90- days, the time within an individual and/or entity may judicially challenge the decisions of the City Boards and Agencies.
I hereby certify under penalty of perjury under the laws of the State of California that I posted the foregoing Agenda on the bulletin board at the main entrance of the City of Willits City Hall, located at 111 East Commercial Street, Willits, California, not less than 72 hours prior to the meeting set forth on this Agenda.
Dated this 18th day of February, 2022.
Cathy Moorhead, Deputy City Manager / City Clerk
Americans with Disabilities Act (ADA) Compliance
If you need assistance to attend or participate in a City Council meeting, please contact the City Clerk’s office at (707) 459-7121 or Fax (707) 459-1562. Notification at least 48-hours prior to the meeting will assist the City Clerk in assuring the implementation of reasonable accommodations to provide accessibility to the meeting. Our meeting room is wheelchair accessible and ADA parking is available.
Additional Meeting Information for Interested Parties
Materials related to an item on this Agenda submitted to the Willits City Council, Planning Commission, or Community Development Agency after distribution of the agenda packet are available for public inspection at City Clerk’s office at 111 E. Commercial Street, Willits, during normal business hours, Monday through Thursday 9 AM to 5:30 PM.
CITY COUNCIL MEETING – ELECTRONIC ATTENDANCE
To attend the City Council meeting of Wednesday, February 23, 2022, electronically, please do the following: Navigate to the GoToMeeting site.
Join my meeting from your computer, tablet or smartphone. https://meet.goto.com/741178109
Phone:
• Dial in: 1 (646) 749-3122
• Punch in the following Access Code when prompted: 741-178-109 • Please keep your phone on Mute, unless you are addressing the Council.
Public Comments:
• Members of the public wishing to address the City Council, either during public comment or for a specific agenda item, or both, will be limited to three (3) minutes per person at the time the Mayor opens item for public comments. 1 2021 Work Plan
The Goals the City Council adopted on April 28, 2021 form the basis of the 2021 Work Plan. The listed tasks are actions by which the organization will undertake to realize priorities identified by the City Council. The Work Plan is an instrument to help guide budgeting decisions and resource allocation. The intent is to present progress updates to the City Council on a quarterly basis as the accompanying Schedule employs quarters for tracking increments. The updates allow the City Council to make periodical adjustments if necessary.
Administration
Goal #1
Develop and impl em ent a long - range F is cal Sustain ability Pla n for City finances i n order to promote the City’s economic health by balancing revenues and expendit ures to solve systemi c problems .
Policies :
1.1 Adopt annual balanced budgets .
Task
1. Implement the following budget process: (1) Preparation: Confer with Department Heads to review proposed expenditures and update the Capital Improvements Plan; (2) Approval:
Schedule work sessions with the Council, the Water/Wastewater and Finance Committees and present to the Council ; (3) Implementation: Hold monthly sessions with the Finance Manager and Department Heads to track budget performance; (4) Evaluation/Audit:
Consult with the Finance Manager to obtain timely updates and assemble materia ls for yearend closeouts.
Schedule: Current and continuous. The schedule will start in the first quarter of 2022 with a review of actuals prior to budget preparation.
1.2 Review options for pension liability reduction.
Task
1. Retained a tax attorney to provide expertise regarding pension and tax related items associated with the implementation of adopted MOUs. Expansion of the scope of services may occur after the hiring of the Finance Manager.
Schedule: Third and fourth qua rter of 2021.
1.3 Develop a plan to replenish reserves.
Task
1. Compose a policy for adoption by the City Council implementing prudent financial management as part of the budget preparation process.
Schedule: Fourth quarter of 2021 and first quarter of 2022. 2 1.4 Provide the community with annual report on the use of increasing revenues related to Measure K, cannabis revenues and tourism revenues (annual City reporting).
Task
1. Compose annual report highlighting revenues as well as organization successes – (use the monthly Department Reports as a starting point).
Schedule: Compile the report during the fourth quarter of 2021 . Release the report during first quarter of 2022.
Goal #2
W ork towards W illits becoming an Environmental M odel City by reducing the City’s carbon footprint by 50 -percent, promoting greater energy independence from utility companies and strengthening the Cit y’s resiliency and self – reliance .
Policies :
2.1 Review and where feasible implement, options for alternative (non - fossil fuel) energy at City facilities.
Task
1. Assign the Engineering Department to create a list of conversion opportunities. Schedule: First quarter of 2022.
2.2 Explore options for converting vehicle fleet to electric power.
Tasks
1. Complete an inventory of the City’s existing vehicle fleet to determine what vehicles (or specific uses) are suitable for an EV transition.
Schedule: First quarter of 2022.
2. Create a fleet management manual outlining vehicle replacement s based on age, determined lifespan thresholds and feasibility of switching t o an EV. Schedule: Second quarter of 2022.
3. Amend the Capital Improvements Plan to list vehicle acquisition. Schedule: Current and continuous .
2.3 Enact regulations regarding plastic bags, herbicides, Styrofoam ETC.
Task
1. Research the topic and examine regulations / ordinance from comparable cities. Schedule: By the start of second quarter of 2022 .
2.4 Become a Tree City.
Tasks
1. A dopt the Urban F orestry M anagement Pla n and adopt a supporting O rdinance. Schedu le : F ourth quarter of 2021.
2. Imple ment the Tre e City, USA requirements: (1) O rganiz e a tree board or department ; (2) A dopt a tree care ordinance; (3) Establish a community forestry program with an annual budget of at least $2 per capita; and (4) A nnounce an A rbor Day observation and proclamation.
Schedu le : F ourth quarter of 2022.
3 Goal #3
Create a reali stic st affing plan for the City that will enabl e the City Council to budget for appropriate current and future staffing to address the City’s / C ommunity’s ne eds (P ublic W orks Director for an example).
Task
1. Compose a Staffing Plan that satisfies Goal #3 as a means to chart current human resource needs and for the future. The intent of the plan is to maximize human resources within the constraints of available financial means.
Schedule: Second quarter of 2022.
Community Development
Goal #1
Complete an updat e to the City’s General Plan to be used to guide future developm ent within the City including encouragement of housing opportunities and sustainable economi c development. Estima ted timefra me is 3 -5 years.
Policies :
1.1 Complete a review of Plan Elements (components) and environmental document to determine timing, and sequencing and costs to expedite completion.
Tasks
1. Completed Housing Element updated.
Schedule: Current and continuous.
2. Safety and Land Use Elements updates funding requests in the Fiscal Year 2021 -22 Budget. Schedule: Second quarter of 2023.
1.2 Identify team members both internally and externally who will complete the work.
Tasks
1. Recruit a City Planner and Grants Manager.
Schedule: Current and continuous.
2. Explore the feasibility of using a consultant(s) / qualified professionals to complement staff’s skill sets contingent on funding resources.
Schedule: Fourth quarter of 2021.
1.3 Seek grants and other funding sources to complete work.
Task
1. The Department is continuously exploring external funding sources. Schedule: Current and continuous .
4 1.4 Complete a zoning update to implement Land Use Element of the General Plan once it is updated.
Task
1. Solicit the services of a GIS consultant to complete the project. The Department may assign the consultant to complete other mapping needs such as land uses, public facilities and parks.
Schedule: Second quarter of 2022.
Goal #2
Develop a plan to encourage the construc tion of new housing and the preservation of existing housing stock for the City.
Policies :
2.1 Utilize work already completed in the Housing Element Update to identify housing opportunity sites within the City.
Tasks
1. Initiate the revisions to the Zoning Ordinance to codify the policies d escribed in the Housing Element.
Schedule: Third quarter of 2022.
2. Seek out property developers willing to explore new housing opportunities / projects within the community.
Schedule: Current and continuous.
2.2 Identify grant opportunities through the Federal Community Development Block Grant program to incentivize “affordable housing” and upgrade projects .
Task
1. Coordinate the efforts of EDFC and Jeff Lucus of Community Development Services. Schedule: Current and continuous .
2.3 Fund and implement a comprehensive Code Enforcement Program.
Tasks
1. Budget request to purchase software to improve the efficiency of the program. Schedule: Second quarter of 2022.
2. To hire a part - time Code Enforcement Officer dedicat ed to property investigations. Schedule: Second quarter of 2022.
3. Increase the public’s awareness of the program.
Schedule: Second quarter of 2022.
5 Goal #3
Develop and impleme nt economic development strategi es for the City of W illits that will promote the development and maintenanc e of strong business sector including business retention and attraction, tourism, marketing and reven ue generation.
Policies :
3.1 Continue to implement the Vacant Building Program as well as other programs to enhance the downtown core.
Tasks
1. Mailed letters to owners of identified properties notifying them of an informational meeting with staff.
Schedule: Current and continuous.
2. Review and implement recommendations described in the 2016 Willits Main Street Corridor Enhancement Plan.
Schedule: Current and continuous.
3. Compose aesthetic guidelines to establish standards for site design, landscaping, and signage.
Schedule: Fourth quarter of 2022.
3.2 Work with partners to promote program focused on bringing visitors to the City.
Tasks
1. Complete the Willits Rail With Trail Project.
Schedule: First quarter of 2025.
2. Compose an economic development strategy plan.
Schedule: Fourth quarter of 2022.
3. Compose a public art installation policy with supporting guidelines. Schedule: Third quarter of 2022.
3.3 Identify funding through the Cares Act and other sources to be used for the development of a business support program.
Task
1. Initiate a business stakeholders committee to review and discuss development opportunities and ways to diversify the community’s economic base. Schedule: Second quarter of 2022.
3.4 Continue implementation of the Main Street Corridor Enhancement Program.
Task
1. Establish a working group to review recommendations contained in the 2016 Willits Main Street Corridor Enhancement Plan.
Schedule: First quarter of 2022.
6 Goal #4
Develop and compl et e a plan to ann ex properties adja cent to t he City th at are curre ntly in the County.
Policies :
4.1 Complete Pre-zoning process.
Task
1. Retain a consultant to complete the process. The Fiscal Year 2021 -22 Budget contains the funding request.
Schedule: Third quarter 2022.
4.2 Complete a Sphere of Influence (SOI) adjustment through the Local Agency Formation Commission.
Task
1. Coordinate the project with the Mendocino Local Agency Formation Commission. Schedule: Second quarter of 2022.
4.3 Negotiate a tax- sharing agreement with the County.
Task
1. Engage Mendocino County staff to finalize the process. Schedule: Second quarter of 2022.
Police Department
Goal #1
M aintain a Public Saf ety A gency cap able of maintaining a saf e community uti liz ing up to date law enforcement tools and delivering emergency services to the citiz ens and business es of W illits in a responsive and proactive manner.
Policies :
1.1 Continue the implementation of the Council adopted Staffing Plan.
Task
1. Stage monthly meetings with the Police Chief to gauge progress with plan implementation.
Schedule: Current and continuous .
1.2 Interact with the City’s Emergency partners to complete the Emergency Operations Plan (EOP) that will reflect the City Manager as Chief Emergency Officer.
Task
1. Complete the Emergency Operations Plan and promote coordination with partners. Schedule: Second quarter of 2022.
7 1.3 Develop a Community Policing Program and Community Outreach Plan One .
Tasks
1. Composed and presented the Department’s Community Policing philosophy to all staff. Schedule: Current and continuous.
2. Revised the Department’s Mission Statement and posted it on the website. Schedule: Current and continuous.
3. Promoting the Neighborhood Watch program to community members. Schedule: Current and continuous.
4. Looking at an Explorer Program to enable the Department to do further outreach with youth.
Schedule: First quarter 2022.
5. Coordinate with the Engineering Department on projects intended to improve traffic and pedestrian safety.
Schedule: Current and continuous .
1.4 Continue to implement an Equipment Replacement Program and upgrade facilities as resources permit.
Tasks
1. Install a video security system to provide coverage for the Evidence/Property Room. Schedule: Fourth quarter of 2021.
2. Install a video system to increase security (external) for the station . Schedule: Fourth quarter of 2021.
3. Explore the option of acquiring the Justice Center from Mendocino County. Schedule: Second quarter 2022.
1.5 Set performance goals and develop recruitment incentives where possible.
Task
1. Collect staff opinions on training options to determine if the sessions are accomplishing s tated goals. Intend to use the results to update training offerings t o support their personal vision of where they see them selves in th e next 3 -5 years. Schedu le : Current an d continuous.
Public Works
Goal #1
M aintain and improve infrastructure sy ste ms of water, wast ewa ter, public facilities a nd streets capable of managing future growth while r esponding to current City needs . 8 Policies :
1.1 Develop and implement a Capital Improvement Plan (CIP) covering a five -year period that prioritize projects according to necessity while identifying timing and funding.
Tasks
1. Compose a Capital Improvement Plan (CIP) with supporting financial outlays. Schedule: Third quarter of 2021.
2. Conduct an annual review of the CIP.
Schedule: Second quarter of 2022.
1.2 Complete and implement a comprehensive Groundwater Management Plan.
Task
1. Release of the revised study is anticipated for the end of August 2021. Schedule: To present to the Council during the third quarter of 2021 before releasing it to the public in accordance with the original notification requirements .
1.3 Maintain the relationships with Brooktrails.
Tasks
1. The City Manager holds monthly meetings with the Brooktrails Township Administrator.
There are also strong connections betw een the crews for each entity. Schedule: Current and continuous.
2. Propose a mutual aid agreement between the two organizations. Schedule: First quarter of 2022.
1.4 Complete update to Flood Control Plan.
Tasks
1. Adopt the revised Flood Insurance Study (FIS) and Flood Insurance Rating Panels (FIRMs). Schedule: City Council adoption of the FIS and FIRMs expected during the fourth quarter of 2021. After adoption, continue to explain the revisions to the property owners.
Goal #2
Increase public use o f facilities over th e n ext three years to fos ter civic pride, i mprove health, and support recreation efforts for greater involvement in local gov ernment, dep endent on financing.
Policies :
2.1 Improve lighting and ambiance in the Community Center.
Tasks
1. Started the removal of superfluous staples and nails from the walls. Schedule: Current and continuous. The proposed 2021-22 Budget contains a funding request to paint the walls and install decorative (artwork) elements.
2. Explore options to increase the usability of the Center to a greater range of the community residents (youth activities, creative & performing arts and civic events). Schedule: Second quarter of 2022.
9 2.2 Modernize the Octagon at Rec Grove with a commercial kitchen to promote greater use and increased food safety for community groups renting the facility.
Task
1. Installed stainless counters and uprated electrical panel at the Octagon. Other kitchen improvements dependent on approved budget allocations.
Schedule: Current and continuous .
2.3 Install play structures at the soccer fields to increase recreational opportunities for kids of all ages.
Tasks
1. Utilized the awarded Prop 68 Grant funds to install new shade structures and play features. Schedule: Fourth quarter of 2022.
2. Complete an assessment of all park and recreation facilities to determine where improvements are necessary to upgrade functio nality and appearance. Schedule: Second quarter of 2022.
3. Use bulk water sales revenue to fund improvements listed in the CIP. Schedule: Third quarter of 2022.
Goal #3
Develop a City Street Improvement Program capable of bringing 25 -percent of City Streets to a PCI of 85 or greater within the next five years.
Policies :
3.1 Continue with annual Pavement Preservation Projects to maintain street quality and extend road life, using the 2019 “State of the Roads” report as guidance.
Tasks
1. Implement over the next ten-years the street and pavement rehabilitation projects listed in the Capital Improvement Plan. For 2021, the City commissioned the Dig -out Project. Schedule: Current and continuous.
2. Adopt a Complete Streets Ordinance ensuring projects promote walkability , enhance traffic circulation and neighborhood connectivity.
Schedule: Second quarter of 2022.
3.2 Work with Caltrans to properly paint and restripe portions still under Caltrans control to improve safety.
Tasks
1. Finalize the proposed Maintenance Agreement.
Schedule: Current and continuous.
2. Start a new dialogue with the agency r egarding additional elements. Schedule: Current and continuous .
10 3.3 Develop and fund maintenance program for US 101 - Main Street.
Tasks
1. Review the recommendations listed in the 2016 Willits Main Street Corridor Enhancement Plan.
Schedule: Second quarter of 2022.
2. Explore the feasibility of adopting a special assessment through an overlay district containing the properties that would benefit from co rridor improvements. Invite Caltrans to the process.
Schedule: Third quarter of 2022.
1 2021 - 2022 Work Plan | Schedule
The City Council reviewed the origina l schedule at the September 29 th meeting as a complement to 2021 Work Plan, and the implementation monitor for the Council’s Adopted Goals. The Council asked to receive progress updates o n a quarterly basis.
As previously described, the schedule employs quarters as time increments with green indicating current tasks and blue being longer duration tasks. This update incorporates the following four new elements: (1) Yellow indicates no ac tivity occurred; (2) Purple designa tes task - supporting activities are underway; (3) Orange signifies completed tasks; (4) The thick -border boxes denote the estimated quarter for completion from the original schedule as means to show progress (or the lack ther eof).
Overall, with two-quarters concluded, the organization made incremental headway on several tasks as releveled by the strong presence of purple on the schedule. Staff furthermore completed five - tasks generally within the designated quarter. The multiple occurrences of yellow symbolize areas requiring staff atte ntion before the Council update .
Administration Goal #1 Task 3/2021 4/2021 1/2022 2/2022 3/2022 4/2022 1/2023 2/2023 3/2023 4/2023 1/2024 2/2024 Policy 1.1 One
Policy 1.2 One
Policy 1.3 One
Policy 1.4 One
Administration Goal #2 Task 3/2021 4/2021 1/2022 2/2022 3/2022 4/2022 1/2023 2/2023 3/2023 4/2023 1/2024 2/2024 Policy 2.1 One
Policy 2.2 One
Two
Three
Policy 2.3 One
Policy 2.4 One
Two
2 Administration Goal #3 Task 3/2021 4/2021 1/2022 2/2022 3/2022 4/2022 1/2023 2/2023 3/2023 4/2023 1/2024 2/2024 Policy 3.1 One
Community Dev. Goal #1 Task 3/2021 4/2021 1/2022 2/2022 3/2022 4/2022 1/2023 2/2023 3/2023 4/2023 1/2024 2/2024 Policy 1.1 One
Two
Policy 1.2 One
Two
Policy 1.3 One
Policy 1.4 One
Community Dev. Goal #2 Task 3/2021 4/2021 1/2022 2/2022 3/2022 4/2022 1/2023 2/2023 3/2023 4/2023 1/2024 2/2024 Policy 2.1 One
Two
Policy 2.2 One
Policy 2.3 One
Two
Three
Community Dev. Goal #3 Task 3/2021 4/2021 1/2022 2/2022 3/2022 4/2022 1/2023 2/2023 3/2023 4/2023 1/2024 2/2024 Policy 3.1 One
Two
Three
Policy 3.2 One
Two
Three
Policy 3.3 One
Policy 3.4 One
3 Community Dev. Goal #4 Task 3/2021 4/2021 1/2022 2/2022 3/2022 4/2022 1/2023 2/2023 3/2023 4/2023 1/2024 2/2024 Policy 4.1 One
Policy 4.2 One
Policy 4.3 One
Police Dept. Goal #1 Task 3/2021 4/2021 1/2022 2/2022 3/2022 4/2022 1/2023 2/2023 3/2023 4/2023 1/2024 2/2024 Policy 1.1 One
Policy 1.2 One
Policy 1.3 One
Two
Three
Four
Five
Policy 1.4 One
Two
Policy 1.5 One
Public Works Goal #1 Task 3/2021 4/2021 1/2022 2/2022 3/2022 4/2022 1/2023 2/2023 3/2023 4/2023 1/2024 2/2024 Policy 1.1 One
Two
Policy 1.2 One
Policy 1.3 One
Two
Policy 1.4 One
4 Public Works Goal #2 Task 3/2021 4/2021 1/2022 2/2022 3/2022 4/2022 1/2023 2/2023 3/2023 4/2023 1/2024 2/2024 Policy 2.1 One
Two
Policy 2.2 One
Policy 2.3 One
Two
Three
Public Works Goal #3 Task 3/2021 4/2021 1/2022 2/2022 3/2022 4/2022 1/2023 2/2023 3/2023 4/2023 1/2024 2/2024 Policy 3.1 One
Two
Policy 3.2 One
Two
Policy 3.3 One
Two
Item No. 9a
Meeting Date: February 23,2022
AGENDA SUMMARY REPORT
To: Honorable Mayor and Council Members
From: Manuel J. Orozco, Finance Director/City Treasurer Agenda Title: ADOPTION OF RESOLUTION ESTABLISHING THE APPROPRIATIONS LIMIT FOR THE 2020-21 FISCAL YEAR, PURSUANT TO ARTICLE XIIIB OF THE CONSTITUTION OF THE STATE OF
CALIFORNIA
Type: Presentation Consent Regular Agenda Public Hearing Urgent Time: 10 min.
Summary of Request:
Overview
According to the California state appropriations limit (SAL) also known as the Gann Spending-Limitation Initiative (Article XIII B of the State Constitution) adopted as Proposition 4 in June of 1979 (and subsequently modified by Proposition 111 in June of 1990), the City is required to annually adopt a resolution setting an appropriations limit for each fiscal year. For 2020-21, staff projects that the City’s appropriations (for all general governmental funds) subject to limitations to be $3,324,923, which is $3,728,967 less than the calculated limit of $7,053,889.
Background and Key Concepts
The Gann Spending-Limitation Initiative provides for the limitation of state and local government appropriations. As discussed in the following summary of the major provisions of the Gann Initiative and Proposition 111 modifications, the Gann Initiative is actually a limitation on tax revenues rather than a direct limitation on appropriations:
1. Appropriations subject to limitation may not exceed appropriations made in 1978-79 except as adjusted for increases in the cost of living, population and service responsibility transfers.
2. Appropriations financed through service fees (to the degree that they do not exceed the cost of performing the service), grant programs, fines and forfeitures, and other specified “non-tax” sources are not subject to the appropriations limit. Additionally, appropriations for long-term indebtedness incurred prior to 1978-79, debt service on qualified capital outlays beginning in 1990-91, qualified capital outlays in excess of major capital-related expenditures, all appropriations funded through tax revenues are subject to limitation.
3. For the purpose of identifying “proceeds from taxes” under the Gann Initiative, state subventions that are unrestricted as to their use (such as motor vehicle in-lieu revenues) are considered to be tax sources. On the other hand, the use of subventions like gas tax and transportation development act funds is restricted by the State, and as such, is classified as non-tax sources.
Background and Key Concepts Continued:
4. Under the original Gann Initiative, all proceeds from taxes received in excess of the appropriations limit were required to be returned through refunds or revisions in tax rates and fee schedules within the next two fiscal years; or voter approval to increase the appropriations limit was required. Proposition 111 provides a one-year carryover feature to determine excess revenues under which refunds can be avoided if in the subsequent year the City is below the limit X
by the amount of the prior year excess. Any voter approved increased to the appropriations limit cannot exceed four years.
5. Originally, the Gann Initiative was self-executing, requiring no formal review; however, Proposition 111 requires that the annual calculation be reviewed as part of the annual financial audit.
6. Major concepts in implementing the Gann Initiative as modified by Proposition 111 include:
appropriations funded through tax sources are subject to the limit, not actual expenditures; and any excess of actual tax revenues over the appropriations limit, not actual expenditures or appropriations, are subject to refund.
Adjustment Factors
The annual adjustment factors for changes in population and cost of living for the appropriations limit calculation must be selected by a recorded vote of the Council, and include the following:
1. Population. Based on data provided annually by the State Department of Finance, cities may annually choose either the growth in their city’s or the county’s population.
For this year’s calculation, the City’s population growth factor (which exceeds the County’s factor) is the recommended adjustment factor as discussed below.
2. Cost of living. Local governments may annually choose either the percentage change in California per capita personal income or the percentage change in their jurisdiction’s assessed valuation that is attributable to the non-residential new construction.
Data for the percentage change in California per capita personal income change is provided annually by the State Department of Finance. Data for the preceding year in calculating the increase in the non-residential assessed valuation is not currently available from the County; therefore, the recommended cost of living factor is California per capita income. However, when non-residential construction data becomes available from the County, the limit can be recalculated and retroactively adopted if different results are anticipated.
Calculation Summary
A summary of the City’s appropriations limit history is provided in Attachment 2. As reflected in that summary, the City’s limit for 2020-21 is $7,053,889 calculated as follows:
Appropriations Limit Calculations
2019-20 Appropriations Limit Adopted $ 6,833,840
Adjustment Factors
A. Cost of Living Options
1. Percentage change in assessed value in the preceding year due to Not currently new non-residential construction. available
2. Percentage change in California per capita income 3.73% B. Population Options
1. Percentage change in City population -0.88%
2. Percentage change in County population -0.49%
Percentage Factor (Cost of Living factor x Population factor) 1.0322 2020-21 Appropriations Limit $ 7,053,889
The options in bold print are provided by the California Department of Finance.
Attachments:
1. Resolution adopting the City’s appropriations limit for Fiscal Year 2020-21.
2. City’s appropriation limit history.
Recommended Action: Adopt resolution establishing the appropriations limit for the fiscal year 2020-21.
Alternative(s): None recommended.
Fiscal Impact: There is no negative impact resulting from the adoption of the limit for fiscal year 2020-21.
The budgeted appropriations are well below the City’s appropriations limit.
Personnel Impact: Minimal.
Reviewed by: City Manager City Attorney City Clerk Finance Director Human Resources Risk
Council Action: Approved Denied Other: ________________________________________ Records: Agreement Resolution #_________ Ordinance #_________ Other _________ Resolution No. 2022-__ Page 1 of 1 February 23, 2022
RESOLUTION NO. 2022-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILLITS ADOPTING THE APPROPRIATIONS LIMIT FOR FISCAL YEAR 2020-21 PURSUANT TO ARTICLE XIII B OF
THE CONSTITUTION OF THE STATE OF CALIFORNIA
WHEREAS, Article XIII B of the California Constitution (Proposition 4) provides for an annual appropriations limit for state and local governments beginning with the 1980-81 fiscal year, based on the 1978-79 appropriations, as adjusted for the changes in the cost of living or per capita personal income, population, and other specified factors; and WHEREAS, implementing legislation, which became effective January 1, 1981, provides that each year the governing body of each local jurisdiction shall, by resolution, establish its appropriations limit for the year pursuant to Article III B at a regularly scheduled meeting or noticed special meeting; and
WHEREAS, Proposition 111 subsequently amended Article XIII B of the California Constitution to provide for certain revisions in the population and inflation factors used in the calculation of the appropriations limit and to provide for a recalculation of the appropriation limit data for the fiscal years 1987-88 through 1990-91; and
WHEREAS, the appropriation limit for the City of Willits for the 2019-20 fiscal year has been calculated to be $7,053,889, using such revisions and recalculations; and WHEREAS, the legislation provides that documentation used in the determination of the appropriations limit shall be available to the public 15 days before such meeting, and that obligation has been met.
NOW, THEREFORE, BE IT RESOLVED that the City Council of Willits hereby (a) elects the change in the California Per Capita Income for calculating the inflation factor, and (b) elects the change in the County of Mendocino population for calculating the population factor, necessary to determine the City's appropriation limit.
The above and foregoing Resolution was introduced by Councilmember _____seconded by Councilmember____, and passed and adopted at a regular meeting of the City Council of the City of Willits, held on the 23rd day of February, 2022, by the following vote:
AYES:
NOES:
ABSENT:
ATTEST:
_______________________________
__________________________
SAPRINA RODRIGUEZ, Mayor
City Council of the City of Willits
CATHY MOORHEAD
Deputy City Manager/City Clerk
Attachment: Exhibit A – Appropriations Limit (GANN) Calculation
FINANCIAL AND STATISTICAL TABLES
CITY OF WILLITS
APPROPRIATIONS LIMIT HISTORY
The Gann Spending Limit Initiative , a State constitutional amendment adopted by the voters on June 6, 1979, restricts appropriations from tax revenues by State and local governments.
Under its provisions, no local agency can appropriate proceeds of taxes in excess of its "appropriations limit." Excess funds may be carried over into the next year. However, any excess funds remaining after the second year must be returned to taxpayers by reducing tax rates or fees; or a majority of the voters may approve an override to increase the limit.
The following summarizes changes in the City's appropriations limit and appropriations subject to the limit since the effective date of the initiative. While there are exceptions, in general, the City's appropriations limit increases annually by compound changes in cost-of-living and population. This summary also reflects changes made by Proposition 111 (adopted in June 1990) in determining the appropriations limit as well as the appropriations subject to it.
Fiscal Year Limit Base
Cost of Living
Factor Population Factor Appropriations Limit
Appropriations Subject
to Limit Variance
1978-79 3.26% 1,007,836 958,000 49,836
1979-80 1,007,836 10.17% 3.18% 1,040,692 958,010 1,040,692 * 1980-81 1,040,692 12.11% 2.96% 1,182,990 1,053,513 1,182,990 * 1981-82 1,182,990 9.12% 0.31% 1,294,880 1,114,500 180,380 1982-83 1,294,880 6.79% 1.69% 1,406,172 1,168,103 1,406,172 * 1983-84 1,406,172 2.35% 4.07% 1,497,793 1,229,235 1,497,793 * 1984-85 1,497,793 4.74% 2.23% 1,603,773 1,300,174 1,603,773 * 1985-86 1,603,773 3.74% 2.54% 1,706,013 1,196,957 509,056 1986-87 1,706,013 2.30% 1.20% 1,766,195 1,366,059 400,136 1987-88 1,766,195 3.47% 1.52% 1,855,259 1,379,288 1,855,259 * 1988-89 1,855,259 4.66% 1.82% 1,977,053 1,351,651 625,402 1989-90 1,977,053 5.19% 2.64% 2,134,566 1,848,351 286,215 1990-91 2,134,566 4.21% 2.61% 2,282,488 1,507,060 775,428 1991-92 2,282,488 4.14% 1.76% 2,418,818 1,524,510 2,418,818 * 1992-93 2,418,818 -0.64% 1.04% 2,428,333 1,506,223 2,428,333 * 1993-94 2,428,333 2.72% 1.33% 2,527,559 1,594,550 933,009 1994-95 2,527,559 0.71% 2.37% 2,605,833 1,585,902 1,019,931 1995-96 2,605,833 4.72% 0.65% 2,746,565 1,634,248 1,112,317 1996-97 2,746,565 4.67% 1.65% 2,922,265 1,732,572 1,189,693 1997-98 2,922,265 4.67% 1.83% 3,114,709 1,690,934 3,114,709 * 1998-99 3,114,709 4.15% 1.21% 3,283,222 1,624,423 1,658,799 1999-00 3,283,222 4.53% 1.21% 3,473,478 1,621,234 1,852,244 2000-01 3,473,478 4.91% 1.43% 3,696,136 1,744,753 1,951,383 2001-02 3,696,136 0.33% 0.20% 3,715,750 1,802,365 1,913,385 2002-03 3,715,750 0.33% 0.72% 3,754,853 1,916,480 1,838,373 2003-04 3,754,853 2.31% 0.76% 3,870,787 1,936,945 3,870,787 * 2004-05 3,870,787 3.28% 1.13% 4,042,923 2,006,648 2,036,275 2005-06 4,042,923 5.26% 0.69% 4,284,944 2,074,406 2,210,538 2006-07 4,284,944 3.96% 0.20% 4,463,537 2,401,614 2,061,923 2007-08 4,463,537 4.42% 0.50% 4,684,130 2,412,530 2,271,600 2008-09 4,684,130 4.29% 0.52% 4,910,481 2,480,006 4,910,481 * 2009-10 4,910,481 0.62% 0.52% 4,966,619 2,594,638 2,371,981 2010-11 4,966,619 -2.54% 0.39% 4,859,345 2,439,508 2,419,837 2011-12 4,859,345 2.51% 0.45% 5,003,730 2,564,501 2,439,229 2012-13 5,003,730 3.77% -0.16% 5,184,063 2,905,515 2,278,548 2013-14 5,184,063 5.12% 0.41% 5,471,830 2,927,176 2,544,654 2014-15 5,471,830 -0.23% 0.67% 5,495,822 2,931,383 2,564,438 2015-16 5,495,822 3.82% 0.30% 5,722,879 2,922,121 2,800,758 2016-17 5,722,879 5.37% 0.39% 6,053,716 2,859,000 3,194,716 2017-18 6,053,716 3.69% 0.55% 6,311,622 2,581,726 3,729,896 2018-19 6,311,622 3.67% 0.71% 6,589,717 3,061,272 3,528,445 2019-20 6,589,717 3.85% -0.14% 6,833,840 3,180,494 3,653,346 2020-21 6,833,840 3.73% -0.49% 7,054,006 3,324,923 3,729,083 * Appropriation Subject to Limit Estimated
750,000
1,750,000
2,750,000
3,750,000
4,750,000
5,750,000
6,750,000
7,750,000
1978-791980-811982-831984-851986-871988-891990-911992-931994-951996-971998-992000-012002-032004-052006-072008-092010-112012-132014-152016-172018-192020-21 Appropriations 1979-2021
Series1 Series2
1 Monthly Achievements & Activities
• Ordered a fuel delivery.
• Preparing a RFP to upgrade the out-of-date fuel distribution system to select a vendor to install a new system and billing software.
• Security efforts have been effective and public access has been restricted. • Conducted the first hangar inspection with more to follow to insure fire safety compliance.
Project Updates
• The main electric gate failed due to mechanical issues. Mendocino Metals made the necessary repairs, and they replaced the circuit and motor on January 13th. Further repairs are needed and, will be completed when scheduling allows.
• California Tree Solutions and their affiliates continue their power line clearance project in the Brooktrails Township and surrounding area. The company has been using the airport parking lot for staging the last few months. They graded the parking lot and had the surrounding road swept for debris as part of their agreement for use of the property. • Evaluating sites for potential hangar developments and staff is working with the FAA to revise the current lay out plan to accommodate additional units.
Staffing Items
• No report.
Budget Status
• No report.
Focus for Next Month
• Obtain quotes for fuel system upgrade and seek approval for funding the project. • Continue work with Mead & Hunt and the FAA to acquire additional funding for fencing projects and building maintenance.
• Sweep the paved areas, including the runway for FOD (foreign object debris)…rocks, sticks etc. • Schedule and conduct the post Runway Rehab fly over with the FAA to finalize the runway project and reconfiguring of the PAPI (Precision Approach Path Indicator).
Airport Monthly Report
December | 2021
1 Monthly Achievements & Activities
• Conducted the annual tank cleaning of the AST (above ground storage tank). • Conducted three more hangar inspections and more to be scheduled as time allows. • Upgraded and repaired the electric gate that allows vehicle access. • With the nicer weather we have been experiencing flights are more frequent and fuel sales are picking back up.
Project Updates
• California Tree Solutions completed this phase of their power line clearing and tree removals for public safety – as a result, they are no longer staging in the parking lot. • Gathering additional quotes for a security system to monitor the facility. Also, a camera facing the windsock to allow incoming pilots to view and monitor weather conditions is being added to the project scope.
• Seeking grant funding for perimeter fencing.
• Preparing for the next quarterly meeting (March 8th) with tenants and stakeholders to allow tenants a platform for concerns and to provide feedback. • Drafting plans for restroom renovations as well as a small office space to house important documents and security equipment. With approved plans, will prepare the bid documents. • Composing a RFP to obtain quotes for upgrading the fuel dispensing system and card reader - this project is the current priority.
Staffing Items
• No report.
Budget Status
• Seeking grants to fund the described projects.
Focus for Next Month
• Continue work on above projects and move forward with developments and improvements.
Airport Monthly Report
January | 2022
1 Monthly Achievements & Activities
• Issued eighteen Building Permits.
• Opened two Code Enforcement cases.
• Closed four Code Enforcement cases.
• Twelve active Code Enforcement cases (as of Jan 31st.) Project Updates
• HCD approved the City’s CDBG application and the City received $541,551 in CDBG funds to support a local business assistance loan program. Staff has developed application materials in support of the program. A kick-off meeting is scheduled for Tuesday March 8th at 6 PM to occur in the City Hall Community Center. Purpose of meeting will be to provide an overview of the program, review application materials and answer questions. A number of businesses have contacted the City to note interest in the program. Staff is teaming up with the Chamber to alert the business community of the pending loan program. • The CCC is building a new campus in Willits. According to the project manager, the construction contract has recently been awarded with site work expected to commence later this year. The project is expected to take 2 ½ years to complete. CCC staff is expected to present project update at March or April Council meeting.
• Progress continues on the Willits Rail Trail project. We are currently working on completing the environmental phase of the project including the environmental document to satisfy CEQA.
Staff expects to receive and review the administrative draft of the Initial Study/Mitigated Negative Declaration by the end of February.
A stakeholder meeting with adjacent landowners is planned for the week of February 14th.
Adjacent landowners will have an opportunity to address staff and consultants with ideas and concerns. General public meetings will be scheduled to occur over the next years starting in March.
• Staff coordinated with ChargePoint (service provider) to complete 4G upgrade service to the City owned EV charging stations. Upgrades were completed near the end of 2021 and the stations have exhibited cellular connection issues ever since the upgrade was completed. Staff has contacted ChargePoint on five occasions to remedy the connection issue, receiving different direction on all five calls. Staff is attempting to get a service technician to visit the site and fix the issue. ChargePoint staff stated that they would be replacing both stations at no cost to the Community Development
December 2021/January 2022 | Report
2 City, however staff has yet to receive confirmation in writing. Both stations are currently out of service.
• Staff is working on finalizing a public draft of the City Flood Emergency Response Plan. This Plan will be presented to Council for approval prior to becoming an annex of our City Emergency Operations Plan. A training with key City staff and outside agencies has been scheduled for February 10th. The purpose of this training/table top exercise will be to focus on reinforcing basic SEMS/NIMS concepts and protocols in a flood event, and then exercising these concepts outlined in the newly-developed flood safety plan and Public Safety Map in a “Table Top” setting. The goal is to also identify any remaining gaps in the Flood Safety Plan and Public Safety Map.
• Submitted FAA grant application with request to receive $22,000 in support of airport operation costs related to the pandemic.
Staffing Items
• The Department has filled the position of Office Assistant III. Amber Ryan is learning the job quickly and has already proven to be a valuable contributor to our City team. The City is actively recruiting a new City Planner. The Community Development Specialist recruitment will be advertised shortly.
• Staff has entered into an agreement with SHN, including their planning division, to help process General Plan Amendment and Rezone applications that are subject to cost recovery fee procedures.
Budget Status
• No report.
Focus for Next Month
• CDBG business assistance loan program.
o Organize informational meetings to introduce program. o Develop Loan Committee.
• Urban Forestry Management Plan.
o Complete Final Public Draft and schedule for Council meeting. o Work with stakeholders to plant trees.
• Rail Trail Project.
o Set up public meetings to gather input.
o Complete Final Draft IS/MND and present to Council.
• Flood Emergency Response Plan.
o Complete training exercise.
o Update FERP based on exercise and participant feedback. • City Level Two EV Chargers – Wood Street Parking Lot. o Convince Charge point to service stations.
o Gather information to prepare Council report on EV charging stations. • Fill open positions in the Department.
1 Monthly Achievements & Activities
• Completed Pavement Management Program Report is complete -copies forthcoming. • Completed the California and Penn Project. There is a small amount of striping restoration needed, but the City will complete that under a separate contract. • Utilizing the engineering on-call contracts for:
o Design oversite and assistance for Phase I of the Blosser Lane Rehabilitation project (LACO). • Staff is attempting to complete the design and bid documents for the Blosser Lane Rehabilitation project in order to bring the project to Council for permission to bid in March. • Continuing review of Encroachment Permit Applications. Major permits in progress:
o Sidewalk restoration on North Main Street for CableCom’s project is expected soon. o Camera post-inspection of City utilities for PG&E projects is expected soon.
Project Updates
• California-Penn Water Main Replacement Project construction is done. • 2021 Dig-Out and Pavement Preservation Project is complete. • The Draft Initial Study/Mitigated Negative Declaration is being revised by LACO Associates. The Long 20 will be removed from the project. This item going before the Council on February 9th. • The Blosser Lane Rehabilitation Project design is proceeding with the expectation of taking it the Council in March.
Staffing Items
• No items to report.
Budget Status
• Approximately ten-percent of FY 22/23 budget for 100-1042 (Engineering home fund) spent to-date.
Focus for Next Month
• Continue designing and developing plans and specifications Blosser Lane for rehabilitation. • Close-out for the CA-Penn Project.
• Encroachment Permit management.
• ISMND and Groundwater Project development.
• Landfill management.
Engineering Report
December | 2021
Monthly Achievements & Activities
• Completed Pavement Management Program Report. The City has copies of the report. • Groundwater data collection.
• Engineering on-call contracts. Current projects/tasks:
o Design oversite and assistance for Phase I of the Blosser Lane Rehabilitation project (LACO). • Continuing review of Encroachment Permit Applications. Major permits in progress:
o Completed the sidewalk restoration on North Main Street for CableCom’s Project.
Project Updates
• Completed the California-Penn Water Main Replacement Project. • Completed the 2021 Dig-Out and Pavement Preservation Project. • Design phase and composing bid documents for the Blosser Lane Rehabilitation project in order to bring the project to Council for permission to bid in March. • Working on developing the Operational Use Plan per Council’s direction. Staff expects to bring the plan and Draft Initial Study/Mitigated Negative Declaration to Council for consideration at the March 23rd Council meeting.
• Completed the Dam Inundation Maps and submitted to the Division of Dam Safety. The Emergency Action Plan (EAP) needs minor revisions before submission to the Office of Emergency Services.
Staffing Items
• No items to report.
Budget Status
• Approximately fifteen-percent of FY 21/22 budget for 100-1042 (Engineering home fund) spent to-date.
Focus for Next Month
• Completing plans & specifications for Blosser Lane Rehabilitation Project. • Submit close out SB1 funding paperwork for the 2021 Pavement Preservation Project. • Encroachment Permit management.
• ISMND, Operational Use Plan, and Groundwater Project development. • Landfill management.
Engineering Report
January | 2022
1 Monthly Achievements & Activities
December January 2020 2021
• Calls for service (CFS) 511 671 9,711 9,514
• Cases 84 74 744 954
• Arrests 36 27 212 402
• Citations 23 39 152 213
Project Updates
• We have been using the Veritone Application and submitting reports to the Department of Justice in compliance with the Racial Identity and Profiling Act (RIPA) requirements. We went “Live” on January 1st. Since that date, we have submitted 185 reports to DOJ.
Staffing Items
• We have our newest Dispatcher undergoing training here at the PD. She is learning and doing well.
• Our Dispatcher that suffered from extensive complications due to COVID, has returned to work full shifts.
• We are currently recruiting for three Officer positions, one CSO, another Dispatcher, and a School Resource Officer.
954
402
213
744
212
152
0 100 200 300 400 500 600 700 800 900 1000
CASES
ARRESTS
CITATIONS
2020 & 2021 Comparisons
2020 2021
Police Department
January 2022 | Report
2 Budget Status
• No report.
Progress on Adopted Goals
• Updating the Emergency Operations Plan.
• Continue to recruit for all of our current vacancies throughout the Northern California Region. • As we hire and recruit for new officers and support staff, we will be looking at prospects that embrace our Community Policing philosophy and our Mission Statement. • We are continually assessing our needs for Equipment Replacement and upgrade of the facilities as resources permit. Reviewing options for video security of the evidence/property room as well as the overall security of the station.
• We have begun seeking feedback from all employees as to how they see their training needs and how we can support their personal vision of where they see themselves in the next 3-5 years.
Focus for Next Month
• Continue Community Outreach.
• Recruit applicants for our vacant police officer and dispatcher positions. • Evaluate applications for full time CSO position.
• Recruitment for SRO candidate.
1 Monthly Achievements & Activities
• Took down and stored the holiday decorations.
• Weeded and mulched the Main Street trees for the winter. • Cleared several storm drains and inlets after seasonal rains. The trees are nearly bare meaning the seasonal debris has subsided. The crew work daily to keep the storm drain system clear and operational, so far localized flooding has been minimal. The City continues to provide a sandbag station for residents during larger rainstorms. • A large tree on Mill Creek Drive fell over blocking the roadway and downing power lines.
Public Works responded and cleared the street. Contacted Family Tree the following day to help clear the remaining (massive) main trunk. The crew also trimmed several overhanging branches and removed brush along the bridge for clearance. • Serviced the Wood Street parking lot by putting down mulch at various locations, removed graffiti, trimmed trees and bushes, and cleared weeds from around various structures. • Repaired several water leaks including a main line repair at Bittenbender Lane, and services at Hawthorne and Muir Lanes.
• Installed additional No Parking and No Camping signs at various locations. • Painted red curbs around Wood and School Streets.
• Sold several decommissioned vehicles to private parties. These vehicles stored at Public Works Yard for well over a decade since being retired from service.
Project Updates
• On-going efforts include: graffiti removal, storm drain clearing, debris and garbage removal from roadways and public facilities.
• After continued vandalism to the parks restrooms, winter hours are now in effect. Restrooms are open daily, 9 AM to 3 PM and closed for safety during eminent weather. • Continuing with pothole patching and road repair. The crews used approximately five-cubic yards of asphalt addressing various locations.
• Collecting proposals to top and trim a Sequoia Redwoods at Babcock Park and grind the stumps from past removals. The subject tree has multiple dead tops and branches that if removed may prolong the life of the tree.
• Inspections of playground equipment revealed several issues to ensure they operate in a safe and usable manner. Staff decommissioned the large, dinosaur spring rider and other equipment is temporarily off line while parts are on order. Dealing with delayed shipping, but will make repairs when possible. The dinosaur is no longer available, but due to vandalism, it will be replaced with an alternative.
Public Works
December 2021 | Report
2 • Pruned several trees at Snyder Park and weeded the chip beds and three benches were replaced due to vandalism.
Staffing Items
• The Public Works Maintenance crew hired Nick Bjorklund to fill the Public Works Maintenance Worker I position. Nick started on January 3rd, but was released from employment on the 18th for performance issues.
Budget Status
• No items to report.
Progress on Adopted Goals
• No items to report.
Focus for Next Month
• Pavement repair and pothole patching
• Paver and tree maintenance along Main Street.
• Stump grinding and tree trimming at the parks and tree trimming for roadway clearance. • Traffic control markings, including painting of red curbs at various locations. • Clean up efforts in areas frequented by transients.
1 Monthly Achievements & Activities
• Addressed and repaired several water leaks at various locations. • Started mowing and weed abatement with the arrival of the warmer weather – serviced equipment in preparation.
• Met with the consultants hired to help draft the Cities Emergency Flood Response Plan, and tabletop exercises were conducted with other key EMS first Responders to familiarize staff with the plan and review the FEMA criteria for documentation and re-imbursement. • Updated and replaced parking control signs at various locations as needed. • Mitigation of graffiti at the Skate Park and other City facilities continues on a weekly basis. • Increased the clean-up garbage on the roadways and in public facilities – removed several illegal dumpsites and transient camps.
Project Updates
• Collecting quotes for a security camera to monitor Snyder Park in attempts to curb repeated vandalism.
• Replaced the failed hot water heater in the City Hall employee restroom – repaired the water damaged.
• Parts are on order to repair the play structure and ordered a new spring rider to replace the dinosaur that was de-commissioned.
• Removing the stumps at Babcock Park and using Family Tree Service Inc. to trim and top the Giant Sequoia in the southwest corner adjacent to Hazel Street. The tree has multiple dead tops and based on arborist’s recommendations, dead wood and lower limbs will be removed in attempts to prolong the life of the tree.
• The County will be storing a conex container at the Justice Center to house flood mitigation supplies to be used should we experience a severe weather event that exhausts our resources.
These supplies will be staged in Willits and available to help protect public infrastructure or potentially be disbursed in other locations throughout the County as needed. • Painted red curbs on Humboldt Street along the west side of Snyder Park at the request of the Fire Department.
• Painted red curbs along the north side of Highway 20, Caltrans was consulted and the City is working with them to prohibit parking in their right-of-way along that section of roadway for public safety.
• Conducted brush abatement on Watershed Road leading up to the Water Plant. • Resumed watering and irrigation of Main Street trees and other park locations as daytime temperatures increased.
Public Works
January 2022 | Report
2 • Collected quotes for the repair of the roof on City Hall. Need to complete the roof work before proceeding with the solar project.
• Completed the prep work in anticipation of flushing the water distribution system. • Completed the upgrades to the Tennis Court lighting and electrical system, installed new panels, and components to allow both the public and the schools access to the lights. This project has been a series of trouble shooting and upgrades over the last two-years and Coastal Mountain Electric has worked diligently to identify and solve issues.
Staffing Items
• Scheduling interviews of qualified applicants to fill the vacant Public Works Maintenance Worker One position.
• COVID-19 impacted members of the Department and several employees were quarantined due to exposure from family members. All employees have returned to work and are healthy.
Budget Status
• No items to report.
Progress on Adopted Goals
• Project Blue Zones has released the summary of the Built Environment Summit they conducted, and project opportunities were identified. This was a Countywide effort, and City staff participated in the summit. Public Works is part of the steering committee formed to help identify these projects and seek funding. Key among these goals are; to strengthen walk and bike ability, as well as street connectivity through development of a Complete Streets Program, develop a community level Active Transportation Plan, facilitate housing development, and encourage place making and outdoor recreation through development of a Parks and Open Space Plan. They will be conducting a ribbon cutting ceremony of their headquarters in Ukiah, and planning a community outreach event sometime in June here in Willits.
Focus for Next Month
• Prepare the Athletic Fields and Sports Complex Facilities for the upcoming season. • Continue parking control efforts and painting red curbs. • Complete tree work at Babcock Park, and begin planning for tree projects at Recreation Grove.
Now that the ground has begun to firm up from winter, weather projects can be planned and quotes can be gathered for trimming, necessary removals, and stump grinding. • Demolish the POA trailer in the Justice Center parking lot. • Surplus the remaining vehicles at Public Works and continue clean-up efforts. • Install more ground cover around the play structures at the parks and make repairs when parts arrive.
• Weed abatement in public facilities and roadways.
• Planning and implementation of above listed projects. 1 Monthly Achievements & Activities
• Replaced 60 lineal feet of four-inch steel water line with six-inch C-900 in the Bittenbender Pressure Zone.
• Repaired water service leak in Bittenbender Pressure Zone. • Installed new pump in Northbrook Pressure Station.
• Repaired water main leak on E. Commercial Street.
• Repaired double water service on Locust Street.
• Repaired water main leak on Hawthorne Lane.
• Removed and cleaned air scour diffusers on Filter #3 at Surface Water Treatment Plant (SWTP). • Rebuilt the Potassium Permanganate pumps at SWTP.
• Re-plumbed airlines for back wash system at the Groundwater Treatment Plant (GWTP). • Cleaned 2,800 lineal feet of sewer mainline.
• Inspected fifteen manholes.
• Completed five Sewer Lateral Inspections for home sales. • Started the removal for replacement of the #3 Blower at the Wastewater Treatment Plant (WWTP).
Project Updates
• Ongoing: Sewer lateral inspection program.
• Ongoing: Water meter replacement program.
• Ongoing: Grounds maintenance at Water/Wastewater facilities. • Reservoir Capacity: Morris 661-acre feet and Centennial 501-acre feet equates to 89-percent of full capacity (January 27th).
• Completed Tesla Battery backup project power system tie in power shut down. • Installed upgraded radio telemetry at all Distribution Water Storage tanks. • Adopted NPDES Wastewater Discharge Permit Order effective February 1st. • Completed the California/Penn Water Main line/services replacement.
Staffing Items
• Ongoing training of two new operators.
Utilities
December 2021 | Report
2 Budget Status
• Water Enterprise Fund: Preparing the FY 21/22 Budget. • Wastewater Enterprise Fund: Preparing the FY 21/22 Budget.
Progress on Adopted Goals
• No items to report.
Focus for Next Month
• Replace valve below Morris Dam.
• Replace #3 Aluminum filter screen at the Surface Water Treatment Plant with new stainless steel screen.
• Upgrade SCADA system at the SWTP (three work stations backordered two-months) • Start water main line flushing program.
• Install new electric gate to the entrance of WWTP.
1 Monthly Achievements & Activities
• Relocated water meter at 245 Redwood Avenue.
• Repaired a water main leak on Railroad Avenue.
• Repaired water main leak on South Magnolia Avenue.
• Repaired water main leak on North Street.
• Replaced all chemical feed lines at Surface Water Treatment Plant. • Integrated new radio communications into the Supervisory Control and Data Acquisition System (SCADA).
• Replaced the backwash control hydraulics at Surface Water Treatment Plant. • Replaced air/vacuum blow offs at Surface Water Treatment Plant. • Installed two new water meters at the Brother’s subdivision on Baechtel Road. • Cleaned 2,200 lineal feet of wastewater mains.
• Inspected and completed six sewer laterals for home sales. • Completed three fats, oil and greases (FOG) inspections.
Project Updates
• Ongoing: Sewer lateral inspection program.
• Ongoing: Water meter replacement program.
• Ongoing: Grounds maintenance at Water/Wastewater facilities. • Reservoir Capacity: Morris 661-acre feet and Centennial 501-acre feet equates to 89-percent of full capacity (February 14th).
• Installed upgraded radio telemetry at all Distribution Water Storage Tanks and Treatment Facility.
• Adopted NPDES Wastewater Discharge Permit Order goes into effect on February 1st. • Met with Caltrans for future realignment of the Water Plant entrance.
Staffing Items
• Drew Gillespey (Water) started on call duty.
• Caleb Allen (Wastewater) ready to take Grade 1 State Wastewater Exam.
Utilities
January 2022 | Report
2 Budget Status
• Water Enterprise Fund: FY 21/22 Adopted 11/10/21.
• Wastewater Enterprise Fund: FY 21/22 Adopted 11/10/21.
Progress on Adopted Goals
• No items to report.
Focus for Next Month
• Replace valve below Morris Dam.
• Replace three aluminum filter screens at the Surface Water Treatment Plant with new stainless steel versions.
• Upgrade SCADA system at the Surface Water Treatment Plant (three-work computer stations backordered two-months).
• Start water main line flushing program.
• Install new electric gate to the entrance of Wastewater Treatment Plant. • Secure contractor for Cross Connection Program backflow testing (water) for entire system (approximately 400-devices).