Agenda — Willits City Council, June 8, 2022

111 E. Commercial Street
Willits, California 95490
Tel | 707.459.4601
Fax | 707.459.1562
www.cityofwillits.org

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WILLITS CITY COUNCIL
AGENDA
JUNE 8, 2022 | 6:30 PM | VIA TELECONFERENCE
Due to the provisions of the Governor’s new Executive Orders N-15-21 (Assembly Bill 361) which continues to suspend certain requirements of the Brown Act, and the Order of the Health Officer of the County of Mendocino to impose/recommend measures to promote social distancing to minimize the spread of COVID-19, the City Council will be participating by tele/video conference.

TELECONFERENCING ATTENDANCE INSTRUCTIONS
How to attend this Council meeting remotely – See end of the agenda.

1. OPENING MATTERS
a. Call to Order. | b. Pledge to Flag. | c. Roll Call.

2. PUBLIC COMMUNICATIONS
The City Council welcomes participation in its meetings. Comments shall be limited to three (3) minutes per person so that everyone has an opportunity to address the Council. To expedite matters and avoid repetition, whenever any group of persons wishes to address the Council on the same subject matter, the Mayor may request the group appoints a spokesperson. This item is limited to matters under the jurisdiction of the City Council, which are not on the posted agenda. Public criticism of the City Council, Commission, Boards and Agencies will not be prohibited. The City Council will take no action.

3. PUBLIC MATTERS
a. Presentation of a Proclamation – Designating Western Wear Days June 17th to July 4th, 2022.

4. ENACTMENT OF ORDINANCES
a. None.

5. CONSENT CALENDAR
The City Council considers matters listed under the Consent Calendar as routine. The Council will take action with a single motion and roll call vote. A Councilmember may request the removal of an item(s) from the Consent Calendar for separate discussion and subsequent action.

The following items as presented are before the City Council for approval or denial:
a. City Council Minutes:
i. May 26, 2022
b. Resolution ratifying and extending for an additional 30-days, approval of continuing Virtual City Council, Commission, and Committee meetings pursuant to AB 361. c. Resolution calling for the holding of a general municipal election to be held on November 8, 2022, and consolidate and request the County Clerk to conduct said election with the statewide general election.

Willits City Council Agenda – June 8, 2022.

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d. Resolution authorizing Willits Frontier Days Parade route for July 4, 2022 and decorations on PG&E utility poles.

6. MONTHLY ACTIVITY REPORTS
Matters that do not require action by the City Council but are of public interest. a. Business License Activity for May 2022.

7. COMMISSIONS, AGENCIES AND AUTHORITIES
The Willits City Council meets concurrently as the City of Willits Planning Commission & City of Willits Successor Agency.

8. CITY MANAGER REPORTS AND RECOMMENDATIONS
a. Verbal Reports – No Action.

9. DEPARTMENT RECOMMENDATIONS (ACTION ITEMS)
a. Discussion and Possible Action Adopting a Resolution Establishing the City’s 2022-23 Project List for the Local Streets and Roads Program (SB1) Funding Requirements.

Presenting staff member: Project Manager Trincado-Slater. b. Discussion and Possible Action Authorizing Advertisement for Bids for the Groundwater Resiliency Improvement Project, Phase I.

Presenting staff member: City Engineer Wilburn.

10. DEPARTMENT MONTHLY REPORTS – (April reports were not presented at the May 26th meeting) a. Airport. b. Community Dev. c. Engineering. d. Police Dept. e. Public Works. f. Utilities.

11. CITY COUNCIL ANNOUNCEMENTS, COMMUNICATIONS AND REPORTS

12. GOOD & WELFARE

13. CLOSED SESSION NOTICE
a. None.

14. ADJOURNMENT
Right to Appeal - Persons who are dissatisfied with the decisions of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the Code of Civil Procedure, which generally limits to 90- days, the time within an individual and/or entity may judicially challenge the decisions of the City Boards and Agencies.

I hereby certify under penalty of perjury under the laws of the State of California that I posted the foregoing Agenda on the bulletin board at the main entrance of the City of Willits City Hall, located at 111 East Commercial Street, Willits, California, not less than 72 hours prior to the meeting set forth on this Agenda.

Dated this 3rd day of June, 2022.

Cathy Moorhead, Assistant City Manager
Americans with Disabilities Act (ADA) Compliance
If you need assistance to attend or participate in a City Council meeting, please contact the City Clerk’s office at (707) 459-7121 or Fax (707) 459-1562. Notification at least 48-hours prior to the meeting will assist the City Clerk in assuring the implementation of reasonable accommodations to provide accessibility to the meeting. Our meeting room is wheelchair accessible and ADA parking is available.

Additional Meeting Information for Interested Parties
Willits City Council Agenda – June 8, 2022.

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Materials related to an item on this Agenda submitted to the Willits City Council, Planning Commission, or Community Development Agency after distribution of the agenda packet are available for public inspection at City Clerk’s office at 111 E. Commercial Street, Willits, during normal business hours, Monday through Thursday 9 AM to 5:30 PM.

CITY COUNCIL MEETING – ELECTRONIC ATTENDANCE
To attend the City Council meeting of Wednesday, June 8, 2022, electronically, please do the following:

Navigate to the GoToMeeting site.

Join my meeting from your computer, tablet or smartphone. https://meet.goto.com/657190717
Phone:
• Dial in: 1(872)240-3311
• Punch in the following Access Code when prompted: 657-190-717 • Please keep your phone on Mute, unless you are addressing the Council.

Public Comments:
• Members of the public wishing to address the City Council, either during public comment or for a specific agenda item, or both, will be limited to three (3) minutes per person at the time the Mayor opens item for public comments.

A PROCLAMATION OF THE

WILLITS CITY COUNCIL DESIGNATING

WILLITS WESTERN WEAR DAYS
96TH ANNIVERSARY
JUNE 17TH THROUGH JULY 4TH
, 2022
WHEREAS, Willits Frontier Days is the oldest continuous rodeo in the state of California and this year’s theme, “Western Heritage”, marks the 95th anniversary of Willits Frontier Days, which still continues to draw people from all over to come and not only celebrate Independence Day, but to celebrate our community; and
WHEREAS, each year, this event is run solely by volunteers, with many hours dedicated to putting together this traditional event; and WHEREAS, this annual community event instills great pride in all of us who call Willits home, past and present;
NOW, THEREFORE, I, Saprina Rodrigues, Mayor of the City of Willits, along with Vice Mayor Greta Kanne, Council Members, Madge Strong, Larry Stranske, and Gerardo Gonzalez do hereby proclaim June 17th through July 4th, 2022, as
“WESTERN WEAR DAYS”
In the City of Willits and encourage all who enter our community to join us in the rodeo spirit by wearing western apparel.

IN WITNESS WHEREOF, I have hereunto set my hand and cause the Seal of the CITY OF WILLITS to be affixed this 8th day of June, 2022.

Saprina Rodriguez, Mayor City Council of the City of Willits ATTEST:

Delores Pedersen
City Clerk
111 E. COMMERCIAL STREET
WILLITS, CALIFORNIA 95490
(707) 459-4601 TEL
(707) 459-1562 FAX

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WILLITS CITY COUNCIL
MINUTES – SPECIAL MEETING
THURSDAY, MAY 26, 2022
Mayor Rodriguez called a special meeting of the City Council to order at 6:30 p.m., via teleconference/video conference. The meeting was preceded by the pledge to the flag.

Roll Call: Councilmembers Gerardo Gonzalez, Greta Kanne, Larry Stranske, Madge Strong and Mayor Saprina Rodriguez were present.

Also present were staff members: Brian Bender City Manager; Cathy Moorhead, Assistant City Manager; Manuel Orozco; Finance Director, Jim Lance, City Attorney; Dusty Duley, Community Development Director; Scott Herman, Public Works Director; Fabian Lizarraga, Police Chief; and Delores Pedersen, City Clerk.

Due to the provisions of the Governor’s Executive Orders N-25-20 Orders which suspend certain requirements of the Brown Act, and the Order of the Health Officer of the County of Mendocino to shelter in place to minimize the spread of COVID-19, the City Council will be participating by teleconference or videoconference in the special meeting of September 29, 2021.

2. PRESENTATION OF A PROCLAMATION RECOGNIZING DR. JOHN GLYER UPON HIS RETIREMENT.

Mayor Rodriguez read the proclamation for the record and presented it to Dr. Glyer. .

Public Comment(s):

Dr. Glyer and his son Justin both thanked the Council for the recognition.

3. APPROVAL OF CITY COUNCIL MINUTES OF MAY 11, 2022
Public Comment(s): None presented.

Moved by Stranske /Second by Gonzalez and carried unanimously (4/0, Kanne absent) to approve City Council Minutes of May 11, 2022.

4. ADOPT A RESOLUTION CREATING A PUBLIC ART AND DONATION POLICY FOR THE CITY OF WILLITS.

Presenting Staff Member: City Manager Bender
City Attorney Lance asked if the title should read Public Art Loan and Donation Policy for City of Willits. City Manager Bender agreed and said it would be updated.

Public Comment(s): None presented.

Willits City Council Minutes of May 26, 2022 Page 2 of 3 Moved by Gonzalez/Second by Strong and carried (4/0, Kanne absent) to adopt Resolution (No. 2022-34) Creating the City of Willits Public Art Loan and Donation Policy.

5. ADOPT A RESOLUTION AFFIRMING SUPPORT OF THE MENDOCINO COUNTY

MUSEUM AND RECOMMENDING THE COUNTY BOARD OF SUPERVISORS TO ALLOCATE SUFFICIENT FUNDING IN FISCAL YEAR 2022-2023 TO MAINTAIN THE MUSEUM’S FULL EXTENT OF SERVICES.

Presenting Staff Member: City Manager Bender
Public Comment(s): None presented.

Moved by Stranske/Second by Strong and carried unanimously (4/0 Kanne absent) to Adopt a Resolution (No. 2022-35) of the City Council of the City of Willits Affirming their Support of the Mendocino County Museum and Recommending the County Board of Supervisors to Allocate Sufficient Funding in Fiscal Year 2022-2023 Maintain the Museum’s Full Extent of Services.

6. DISCUSSION AND POSSIBLE ACTION ADOPTING A RESOLUTION APPROVING A

MEMORANDUM OF UNDERSTANDING WITH TROUT UNLIMITED ESTABLISHING THE

FRAMEWORK FOR A PILOT STUDY TO DETERMINE THE BENEFIT OF A PROPOSED

FLOW RELEASE FROM MORRIS RESERVOIR TO DAVIS CREEK FOR THE NATIVE ANADROMOUS FISH.

Presenting Staff Member: Public Works Director Herman
Public Works Director introduced Matthew Clifford. Mr. Clifford gave a description of the Memorandum of Understanding as well as answered questions from the Councilmembers and the public.

Matter tabled for a future Council Meeting
Public Comment(s): None presented.

Moved by _______/Second by ________ and carried unanimously (_/ _________ absent/abstain) Adopt Resolution (No. _______) to adopt Approving a Memorandum of Understanding Between the City of Willits and Trout Unlimited to Establish the Framework for a Pilot Study to determine the Benefit of Releasing Additional Flows from Morris Reservoir to Improve the Fishery of Davis Creek.

7. Discussion and possible action adopting a Resolution establishing the City’s 2022- 23 Project List for the Local Streets and Roads Program (SB1) Funding Requirements.

Presenting staff member: Project Manager Trincado-Slater Item pulled to be presented at a future Regular City Council Meeting as required.

Public Comment(s): None presented.

8. ADOPT A RESOLUTION APPROVING THE ADDITION OF 1.0 FTE STAFF WITH THE

TITLE OF ACCOUNTANT IN THE FINANCE DEPARTMENT TO PERFORM THE DUTIES OF PAYROLL FOR CITY STAFF.

Presenting staff member: Finance Director Orozco.

Public Comment(s): None presented.

Willits City Council Minutes of May 26, 2022 Page 3 of 3 Moved by Gonzalez/Second by Stranske and carried unanimously (4/0 Kanne absent) to Adopt a Resolution (No. 2022-36) approving the addition of 1.0 FTE staff with the title of Accountant in the Finance Department to perform the duties of Payroll for City staff.

9. ADJOURNMENT
Mayor Rodriguez declared the meeting adjourned at 7:40 p.m. _____________________________
SAPRINA RODRIGUEZ, Mayor
City Council for the City of Willits
ATTEST:
__________________________

DELORES PEDERSEN
City Clerk
Resolution No. 2022- Page 1 of 2 June 8, 2022
RESOLUTION NO. 2022-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILLITS RATIFYING AND EXTENDING FOR AN ADDITIONAL 30-DAYS, UNTIL JULY 6, 2022 THE CONTINUANCE OF

VIRTUAL CITY COUNCIL, COMMISSION, AND COMMITTEE MEETINGS DURING DECLARED STATE OF EMERGENCY PURSUANT TO GOVERNMENT CODE 54953 (AB 361).

WHEREAS, on October 13, 2021, the City of Willits adopted Resolution No. 2021-37, authorizing virtual City Council, Commission and Committee meeting during the Declared State of Emergency, which is to be renewed every 30-days. FURTHERMORE, the Resolution was renewed on November 10, 2021, Resolution No. 2021-40; December 8, 2021, Resolution No. 2021-42; December 20, 2021, Resolution 2021-47; and January 12, 2022, Resolution No. 2022- 01; February 9, 2022, Resolution No. 2022-11, March 9, 2022, Resolution No. 2022-15; March 23, 2022, Resolution No. 2022-16; April 13, 2022, Resolution No. 2022-20; May 11, 2022, Resolution No. 2022-31; and
WHEREAS, AB 361 was signed by the Governor of the State of California, enacting certain changes to the Brown Act as set forth in Government Code section 54953; and WHEREAS, AB 361 authorizes local legislative bodies to continue having purely virtual meetings using teleconferencing and virtual meeting technology as long as there is a “proclaimed state of emergency” and either 1) State or local officials imposing or recommending measures that promote social distancing, or 2) The legislative body finding that meeting in person would present an imminent safety risk to attendees; and
WHEREAS, the state of emergency proclaimed by the Governor on March 4, 2020, related to the pandemic of coronavirus commonly known as COVID-19 has not been rescinded and remains in effect; and
WHEREAS, Mendocino County, California continues to be in an area of high transmission rates and experiences new variants of COVID-19, and the risk of illness or death due to these conditions remain significant to the general public; and WHEREAS, the City Council has determined virtual meetings have not limited participation of Council Members, City Staff and other potential attendees; and WHEREAS, staff advised the City Council that modifications to the Council Chambers and the Community Center to accommodate on-site and/or hybrid meetings are cost prohibitive.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Willits that:

1. The City Council determines that the pandemic of COVID-19 creates an imminent safety risk to councilmember, staff, and other potential attendees of City Council meetings.

2. In accordance with AB 361, the City Council shall re-consider the passage of this resolution not less than every 30 days to determine whether the state of emergency continues to directly impact the ability of the members to meet safely in person, or whether state or local officials continue to impose or recommend measures to promote social distancing, until this resolution is rescinded.

The above and foregoing Resolution was introduced by Councilmember ____________ seconded by Councilmember ____________, and passed and adopted at a regular meeting of the City Council of the City of Willits, held on the 8th day of June, 2022, by the following vote:

Resolution No. 2022- Page 2 of 2 June 8, 2022
AYES:

NOES:

ABSENT:

ATTEST:
____________________________________
_________________________
SAPRINA RODRIGUEZ, Mayor
City Council of the City of Willits

DELORES PEDERSEN
City Clerk
Item No. 5c
Meeting Date: June 8, 2022

AGENDA SUMMARY REPORT
To: Honorable Mayor and Council Members
From: Delores Pedersen, City Clerk
Agenda Title: ADOPTION OF RESOLUTION CALLING FOR THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON NOVEMBER 8, 2022, AND CONSOLIDATE AND REQUEST THE COUNTY CLERK TO CONDUCT SAID ELECTION WITH THE STATEWIDE GENERAL ELECTION.

Type: Presentation Consent Regular Agenda Public Hearing Urgent Time: N/A Summary of Request: Pursuant to State Elections Code, the City is required to adopt a Resolution calling an election and requesting election services from the County Registrar of Voters. The City's General Municipal Election is set for the same date as the November 8, 2022, statewide election.

Terms for Council members Greta Kanne and Larry Stranske expire this year. The City of Willits prepared this Resolution for the upcoming election, pursuant to State election laws and the City’s Municipal Code.

Recommended Action: Adopt Resolution calling for the holding of a General Election on November 8, 2022 with the following: (1) Consolidate said Election with the Statewide General Election pursuant to Election Code §10403; and (2) Request the Board of Supervisors of the County of Mendocino to have the County Clerk to Conduct the Municipal Election of the City of Willits on Tuesday, November 8, 2022, pursuant to Election Code §10002.

Alternative(s): None.

Fiscal Impact: Cost of election materials, publication of notices and actual fees for County services are estimated at $6,000 and will be included in the FY 22/23 Proposed Budget. Consolidating with the County is an efficient, cost-effective way to manage the election process.

Personnel Impact: Staff time to coordinate paperwork with candidates, County and State.

Reviewed by: City Manager City Attorney Assistant City Manager City Clerk Finance Director Human Resources Risk Manager
Council Action: Approved Denied Other: ________________________________________ Records: Agreement Resolution #_________ Ordinance #_________ Other _________ Resolution No. 2022-__ Page 1 of 2 June 8, 2022
RESOLUTION NO. 2022-__

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILLITS, CALIFORNIA, CALLING FOR THE HOLDING OF A GENERAL MUNICIPAL ELECTION NOVEMBER 8, 2022, FOR THE ELECTION OF CITY COUNCIL CANDIDATES; TO CONSOLIDATE SAID ELECTION WITH THE

STATEWIDE GENERAL ELECTION HELD ON THE SAME DATE PURSUANT TO ELECTIONS CODE §10403; AND REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF

MENDOCINO TO REQUEST THE COUNTY CLERK TO CONDUCT THE MUNICIPAL ELECTION OF THE CITY OF WILLITS ON TUESDAY, NOVEMBER 8, 2022, PURSUANT TO ELECTIONS CODE §10002.

WHEREAS,

1. The City Council of the City of Willits called a Municipal Election to be held on Tuesday, NOVEMBER 8, 2022; and

2. Elections Code §10403 authorizes the City Council of the City of Willits ("City") to request the Mendocino County Board of Supervisors to consolidate a municipal election with the statewide election scheduled for NOVEMBER 8, 2022; and

3. Elections Code §10002 authorizes the Clerk of the County of Mendocino to render specified services relating to the conduct of an election to any city or district which has by resolution requested the Board of Supervisors to permit the County Clerk to render the services, subject to requirements set forth in that section; and

4. Pursuant to Elections Code §10403(3), the City Council acknowledges that the consolidated election will be held and conducted in the manner prescribed in Elections Code §10418; and

5. The City of Willits election shall consist of two City Council positions, any ballot measures, and all other required election matters.
a. In the event of a tie vote (if any two or more persons receive an equal and the highest number of votes for an office) as certified by the County of Mendocino Registrar Recorder/County Clerk, the City Council, in accordance with Election Code § 15651 (a) shall set a date, time and place and summon the candidates who have received the tie votes to appear and will determine the tie by lot. OR THESE A (b) in accordance with Election Code§ 15651(b), shall conduct a special runoff election to resolve the tie vote and such special runoff election is to be held on a Tuesday not less than 40- days nor more than 125-days after the administrative or judicial certification of the election which resulted in a tie vote.

NOW, THEREFORE, BE IT RESOLVED that pursuant to the above cited provisions, the Board of Supervisors of the County of Mendocino is hereby requested to permit the County Clerk to perform and render all services and proceedings incidental to and connected with the conduct of the NOVEMBER 8, 2022, Municipal Election of the City of Willits with the cooperation and assistance of the City Clerk of the City of Willits, such services to include, but not limited to the following:
a. Establish precinct boundaries to coincide with Statewide Election. b. Designate polling places and appoint election officers. c. Notify election officers of their appointment and instruct inspectors concerning their duties.
d. Appoint and pay election officers.
e. Arrange for the availability of polling places, all supplies necessary for casting ballots, and setting up voting booths, if necessary.

Resolution No. 2022-__ Page 2 of 2 June 8, 2022
f. Publish lists of precincts, election officers, dates and times polling locations will be open.
g. Verify signatures appearing on candidates' nomination papers; h. Provide sample ballots to each voter.
i. Receive absent voter applications, accept absent voter ballot returns, retain custody of absent voter ballot, and count absent voter ballots.
j. Provide Certificate of County Clerk as to result of the Canvass, for approval by the City Council.

BE IT FURTHER RESOLVED, the City Clerk shall be responsible for:
a. All functions of the City Clerk relative to arguments concerning City measures as set forth in Elections Code §9200, et seq., including filing and accepting notices required. b. Publication of Notice of Election.
c. Publication of Candidates Information as required by law. d. Distribution and receipt of nomination papers.
e. Receipt of Candidates Statement and printing deposit. f. Receive campaign statements and disclosure statements as required by law.

BE IT FURTHER RESOLVED, in consideration of the services rendered by the County Clerk and described herein, the City of Willits agrees to pay the actual direct costs reasonably attributable to the City's Municipal Election, and a ten-percent charge for associated overhead based upon a detailed invoice prepared by the County Clerk and presented to the City for payment, and payment for services due shall be made after billing is submitted by the County of Mendocino.

The above and foregoing Resolution was introduced by Councilmember _________ seconded by Councilmember ____________, and passed and adopted at a special meeting of the City Council of the City of Willits, held on the 8th day of June, 2022, by the following vote:

AYES:

NOES:

ABSENT:

ATTEST:
__________________________
____________________________
SAPRINA RODRIGUEZ, Mayor
City Council of the City of Willits

DELORES PEDERSEN
City Clerk
Item No. 5d
Meeting Date: June 8, 2022

AGENDA SUMMARY REPORT
To: Honorable Mayor and Council Members
From: Brian Bender, City Manager
Agenda Title: ADOPTION OF RESOLUTION AUTHORIZING WILLITS FRONTIER DAYS PARADE ROUTE FOR JULY 4, 2022 AND DECORATIONS ON PG&E UTILITY POLES.

Type: Presentation Consent Regular Agenda Public Hearing Urgent Time: N/A Summary of Request: Frontier Days requested that the City approve the parade route for their annual July 4th parade. The parade route will start at the intersection between East Commercial and Main Streets, proceed south on Main Street to East Valley Street, and disband at Madden Lane and East Valley Street.

The schedule for the temporary closure of Main Street between Commercial and East Valley Streets will start at approximately 9 AM and end at approximately 1 PM. Staff contacted PG&E regarding the placement of July 4th decorations on their utility poles.

Recommended Action: Adopt Resolution authorizing Willits Frontier Days parade route for July 4, 2022 and decorations on PG&E utility poles.

Alternative(s): None recommended.

Fiscal Impact: N/A
Personnel Impact: N/A
Reviewed by: City Manager City Attorney Assistant City Manager City Clerk Finance Director Human Resources Risk Manager
Council Action: Approved Denied Other: ________________________________________ Records: Agreement Resolution #_________ Ordinance #_________ Other _________ RESOLUTION NO. 2022-__

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILLITS AUTHORIZING FRONTIER DAYS PARADE ROUTE – JULY 4, 2022, AND DECORATIONS ON PG&E UTILITY POLES.

WHEREAS, the Willits Frontier Days Association has applied to the City of Willits to conduct the annual Frontier Days Parade on City property; and WHEREAS, said parade will begin staging at 11 AM, on July 4, 2022 at the City Park at East Commercial Street and Humboldt Street and proceed west on East Commercial Street, south on Highway 101 to East Valley Street, and disband at Madden Lane and East Valley Street; and
WHEREAS, the Frontier Days Parade will require the temporary closure of Main Street on July 4, 2022, between Commercial Street and East Valley Street beginning at approximately 9 AM until approximately 1 PM; and
WHEREAS, said temporary closure will cause the re-routing of vehicular traffic on Main Street, as follows: Main Street west on Commercial Street to School Street; School Street south to Pine Street; Pine Street east to Coast Street; Coast Street south to West Valley Street; West Valley Street east to Main Street; northbound traffic to follow same detour route in northerly direction; and WHEREAS, in order for the parade to be held, Willits Frontier Days Association needs to seek permission from the Willits City Council, under the provisions outlined in 21101(a) of the Vehicle Code to conduct a parade on Main Street; and
WHEREAS, Willits Frontier Days Association also requests approval to install Frontier Days decorations on PG&E utility poles on Main Street from Commercial Street south to the intersection of Highway 20, provided the PG&E Company grants authorization.

NOW, THEREFORE, BE IT RESOLVED that the Willits City Council approves and consents to the proposed Frontier Days Parade and recommends approval of and consents to the proposed re-routing of traffic onto and over the described City streets upon terms and conditions deemed appropriate and necessary by the California State Vehicle Code.

BE IT FURTHER RESOLVED that the Willits City Council does hereby approve the installation of Frontier Days decorations on PG&E Company utility poles on Main Street from Commercial Street south to the intersection of Highway 20, provided the PG&E Company grants authorization.

The above and foregoing Resolution was introduced by Councilmember _________ seconded by Councilmember __________, and passed and adopted at a regular meeting of the Willits City Council, held on the 8th day of June, 2022, by the following vote:

AYES:

NOES:

ABSENT:

ATTEST:
_________________________
_________________________
SAPRINA RODRIGUEZ, Mayor
City Council of the City of Willits

DELORES PEDERSEN
City Clerk
Resolution No. 2022-__ Page 1 of 1 June 8, 2022
BL# Name Owner Address
Date
Issued Type of Bussiness
7058 3 Sons Electric, Inc Mike Oglesby 2010 Industry Rd, Ukiah 5/2/2022 Electrical Contractor 7059 KW Construction Kristin Kelleher Wong 841 F Street West Sacramento 5/10/2022 General Contractor 7060 Beauty Glam Katiussa Alvarez 55 N. Main St 5/10/2022 Body Sculpting 7061 Jones Construction Curtis Jones 108 Margie Drive 5/10/2022 Construction 7062 Anderson Engineering and Inspection Michael R. Anderson 915 South Oak St. Ukiah 5/10/2022 Civil Engineering Services 7063 Ashley Otis Ashley Otis 55 N. Main St 5/10/2022 Eyelash Services 7064 Massage By Mel Melissa Arana 55 N. Main St 5/10/2022 Massage Therapy 7065 Body Image by Andrea Diggs Andrea Diggs 55 N. Main St 5/10/2022 Beauty & Wellness 7066 Redwood Electrical Services - R.E.S. Steven Jimenez 299 HWY 20 #A 5/18/2022 Electrical Services New Business License - May 2022
6a
Item No. 9a
Meeting Date: June 8, 2022

AGENDA SUMMARY REPORT
To: Honorable Mayor and Council Members
From: Andrea Trincado Slater, Project Manager
Agenda Title: DISCUSSION AND POSSIBLE ACTION ADOPTING A RESOLUTION ESTABLISHING THE CITY’S 2022-23 PROJECT LIST FOR THE LOCAL STREETS AND ROADS PROGRAM (SB1) FUNDING REQUIREMENTS.

Type: Presentation Consent Regular Agenda Public Hearing Urgent Time: 30 min Summary of Request: The Local Streets and Roads (LSR) Program was established as part of the Road Repair and Accountability Act of 2017 (Senate Bill 1). The City has received funding from this program since fiscal year 2017-18 for local road repairs. This funding has been primarily applied toward the Annual Striping Program; although, it has also been used to pay for some survey equipment. Estimates for FY22/23 project the City to receive $104,391 this coming year. The program requirements are relatively minimal: adopt an annual project list by resolution, submit annual reports, and meet the Maintenance of Effort (MOE) requirements. Over the last several years, the City has not met the MOE requirement of a minimum expenditure amount of $291,473.67 for street maintenance from the General Fund. It is anticipated that at some point the California Transportation Commission (CTC) may reduce the City’s funding from this program if the MOE continues to not be met.

The proposed project list for FY2022/23 the is as follows:

FY22/23 Local Streets and Roads Program
• Annual Traffic Striping Program,
• Survey equipment maintenance and replacement,
• Project management software and field tablet, and
• Traffic safety equipment, such as cones, delineators, and signs.

The Annual Striping Program is needed to maintain traffic safety in town. Staff has been maintaining traffic striping citywide by putting streets in town on a five-year rotational schedule, so the traffic striping for any given street will be done every five-years at minimum. High traffic areas and school zones are typically striped annually.

Staff recommends approving the attached resolution adopting the project list for FY22/23 and direct staff to submit the adopted resolution to the California Transportation Commission (CTC) by June 30th.

Recommended Action: Adopt the attached Resolution and Project List as required by the SB1 Local Streets & Roads requirements.

Alternative(s): None
Fiscal Impact: The City is projected to receive $104,391 in funding, unless it is reduced this year due to the City not meeting the MOE.

Personnel Impact: The anticipation is for only minimal staff time to process supporting documents.

Reviewed by: City Manager City Attorney Assistant City Manager City Clerk Finance Director Human Resources Risk
Council Action: Approved Denied Other: ________________________________________ Records: Agreement Resolution #_________ Ordinance #_________ Other _________ Resolution No. 2022- Page 1 of 3 June 08, 2022
RESOLUTION NO. 2022-

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILLITS ESTABLISHING THE 2022/23 PROJECT LIST FOR THE LOCAL STREETS AND ROADS PROGRAM AND REFLECT ANTICIPATED FUNDING FROM SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT IN THE FY22/23 BUDGET.

WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and Signed into law by the Governor in April 2017 in order to address the significant multi-modal transportation funding shortfalls statewide; and
WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 created eight new programs, of which the City is qualified to receive funds from two programs – Local Streets and Roads Funding and the Local Partnership Program; and WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of our City are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and
WHEREAS, the City must include a list of all projects proposed to receive funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1, in the City budget, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and WHEREAS, the City, will receive and estimated $104,391 from the Local Streets and Roads Program and $200,000 from the Local Partnership Program, totaling $304,391 in RMRA funding in Fiscal Year 2022/23 from SB 1; and
WHEREAS, the City has gone through a public process by presenting projects and the annual budget and Capital Improvement List at City Council meetings to ensure public input into our community’s transportation priorities project list; and WHEREAS, the City used a Pavement Management System and Annual Striping plan in the development of the SB 1 project list to ensure revenues are being used on the most highpriority and cost-effective projects that also meet the communities priorities for transportation investment; and
WHEREAS, the funding from SB 1 will help the City maintain streets throughout the community this year and dozens of similar projects into the future; and WHEREAS, the 2016 California Statewide Local Streets and Roads Needs Assessment found that the City streets and roads are in “poor” condition and this revenue will help us increase the overall quality of our road system and over the next decade will bring our streets and roads into better condition; and
WHEREAS, without revenue from SB 1, the City, would not be able to accomplish as much road work throughout the community and the roads would fall into further disrepair; and WHEREAS, if the Legislature and Governor failed to act, city streets and county roads would have continued to deteriorate, having many and varied negative impacts on our community; and
Resolution No. 2022- Page 2 of 3 June 08, 2022
WHEREAS, cities and counties own and operate more than 81-percent of streets and roads in California, and people are dependent upon a safe, reliable local transportation network; and
WHEREAS, modernizing the local street and road system provides well-paying construction jobs and boosts local economies; and
WHEREAS, the local street and road system is also critical for farm to market needs, interconnectivity, multimodal needs, and commerce; and
WHEREAS, police, fire, and emergency medical services all need safe reliable roads to react quickly to emergency calls and a few minutes of delay can be a matter of life and death; and WHEREAS, maintaining and preserving the local street and road system in good condition will reduce drive times and traffic congestion, improve bicycle safety, and make the pedestrian experience safer and more appealing, which leads to reduce vehicle emissions helping the State achieve its air quality and greenhouse gas emissions reductions goals; and WHEREAS, restoring roads before they fail also reduces construction time which results in less air pollution from heavy equipment and less water pollution from site run-off; and WHEREAS, the SB 1 project list and overall investment in our local streets and roads infrastructure with a focus on basic maintenance and safety, investing in complete streets infrastructure, and using cutting-edge technology, materials and practices, will have significant positive co-benefits statewide.

NOW, THEREFORE IT IS HEREBY RESOLVED, ORDERED, AND FOUND by the City Council of the City of Willits, State of California, as follows:

1. The foregoing recitals are true and correct.

2. The City of Willits budget for fiscal year 2022/23 will incorporate the following list of projects planned for funding with Road Maintenance and Rehabilitation Account revenues:

Local Streets and Roads Program
• Annual Traffic Striping Program
• Survey equipment maintenance and replacement
• Project management software and field tablet
• Traffic safety equipment, such as cones, delineators, and signs

3. The City of Willits budget for fiscal year 2022-23 will include:
• An estimated $104,391 from RMRA funding to pay for the Annual Striping Project on streets throughout the City, providing an estimated useful life of 2-4 years, with construction anticipated in 2022; survey equipment maintenance and replacement, which will have a useful life of a minimum of a year for maintenance, and a maximum of 10 years for replacement, with service and/or replacement projected to occur in 2022 & 2023; Project management software and field tablet will be Resolution No. 2022- Page 3 of 3 June 08, 2022
purchased in 2022 and it would have a useful life of 5 years; Traffic safety equipment would be purchased in 2022 and have a useful life of 5 years.

The above and foregoing Resolution was introduced by Councilmember ______ seconded by Councilmember _____, and passed and adopted at a special meeting of the City Council of the City of Willits, held on the 8th day of June, 2022, by the following vote:

AYES:

NOES:

ABSENT:

ATTEST:
_______________________________
__________________________________
SAPRINA RODRIGUEZ, Mayor
City Council of the City of Willits

DELORES PEDERSEN
City Clerk
Item No. 9b
Meeting Date: June 8, 2022

AGENDA SUMMARY REPORT
To: Honorable Mayor and Council Members
From: Rodney Wilburn, City Engineer
Agenda Title: DISCUSSION AND POSSIBLE ACTION AUTHORIZING ADVERTISEMENT FOR BIDS FOR THE GROUNDWATER RESILIENCY IMPROVEMENT PROJECT, PHASE I.

Type: Presentation Consent Regular Agenda Public Hearing Urgent Time: 10 Min Summary of Request:

LACO Associates under the supervisions of the City, prepared plans and specifications for the Groundwater Resiliency Improvement Project, Phase I. This project is located north of the enhancement wetland and extends to the existing Elias Replacement Well.

The project consists of abandoning the existing six-inch schedule 40 PVC raw water pipe in place and installing approximately 55 lineal feet of new eight-inch, C900 pipe and 3,530 lineal feet of new 10-inch DR-18 HDPE pipe. Along with the pipe installation, the project will also include the installation of one eightinch, gate valve, one air release valve (ARV), and one blow off valve. The 10-inch, DR-18 HDPE pipe will be installed via a horizontal drill rig to avoid disturbance of sensitive wetland habitat. Staff scheduled the project to start in September with the anticipation of running for six-weeks.

This will be the first phase of a two-phase project, with the second phase consisting of the installation of a 250,000 gallon contact tank and booster pumps to inject treated water into the distribution system. The cost of tanks has gone up considerably due to supply chain disruptions. It is anticipated that the cost of steel may come down in the coming year; therefore, staff may hold off on bidding Phase II until next spring or summer to see if costs come down as the supply chain catches up with demand. Both phases of the project will upgrade the existing groundwater system to create sufficient capacity to supply the City in the event that surface water is not available.

The engineer’s estimate for Phase I of this project is $561,275. The City received a $551,156 Proposition 1 Grant to pay for a portion of the project; therefore, eligible project costs will be reimbursed up to that amount. Any additional costs will be paid from the Water Fund.

The project plans are attached for Council’s review.

Recommended Action: Approve the authorization to advertise for bids for the Groundwater Resiliency Improvement Project, Phase I (Project No. 2021-03).

Alternative(s): No alternatives are recommended at this time.

Fiscal Impact: $625,000 will be budgeted in the FY22/23 Water Fund (503) budget to cover the cost of Phase I of the project. This will include the cost of construction, inspection, construction management, and construction engineering. Eligible expenses up to $551,156 will be reimbursed from the Proposition 1 Grant. An additional $500,000 will be budgeted for Phase II of the project in the FY22/23.

Personnel Impact: Staff time will be required to administer the bid process and contracting. It is anticipated that LACO Associates will provide construction management, construction inspection, construction staking, and construction engineering.

Reviewed by: City Manager City Attorney Asst. City Manager City Clerk Finance Director Human Resources Risk Management
Council Action: Approved Denied Other: ________________________________________ Records: Agreement Resolution #_________ Ordinance #_________ Other _________

HISTORY / REVISION
EUREKA ● UKIAH ● SANTA ROSA ● CHICO
CHK. TBD HCCNO. BY DATE L
1-800-515-5054 www.lacoassociates.com
ACO CSC May 31, 2022 8509.08 DRAWN CHECK APPROVED DATE JOB NUMBER DRAWING