111 E. Commercial Street
Willits, California 95490
Tel | 707.459.4601
Fax | 707.459.1562
www.cityofwillits.org
WILLITS CITY COUNCIL
AGENDA
JUNE 22, 2022 | 6:30 PM | VIA TELECONFERENCE
Due to the provisions of the Governor’s new Executive Orders N-15-21 (Assembly Bill 361) which continues to suspend certain requirements of the Brown Act, and the Order of the Health Officer of the County of Mendocino to impose/recommend measures to promote social distancing to minimize the spread of COVID-19, the City Council will be participating by tele/video conference.
TELECONFERENCING ATTENDANCE INSTRUCTIONS
How to attend this Council meeting remotely – See end of the agenda.
1. OPENING MATTERS
a. Call to Order. | b. Pledge to Flag. | c. Roll Call.
2. PUBLIC COMMUNICATIONS
The City Council welcomes participation in its meetings. Comments shall be limited to three (3) minutes per person so that everyone has an opportunity to address the Council. To expedite matters and avoid repetition, whenever any group of persons wishes to address the Council on the same subject matter, the Mayor may request the group appoints a spokesperson. This item is limited to matters under the jurisdiction of the City Council, which are not on the posted agenda. Public criticism of the City Council, Commission, Boards and Agencies will not be prohibited. The City Council will take no action.
3. PUBLIC MATTERS
a. Little Lake Fire Department Updates – Presented by Fire Chief Carter.
4. ENACTMENT OF ORDINANCES
a. None.
5. CONSENT CALENDAR
The City Council considers matters listed under the Consent Calendar as routine. The Council will take action with a single motion and roll call vote. A Councilmember may request the removal of an item(s) from the Consent Calendar for separate discussion and subsequent action.
The following items as presented are before the City Council for approval or denial:
a. City Council Minutes:
i. June 8, 2022
b. Resolution ratifying and extending for an additional 30-days, approval of continuing Virtual City Council, Commission, and Committee meetings pursuant to AB 361.
6. MONTHLY ACTIVITY REPORTS
Matters that do not require action by the City Council but are of public interest.
None presented.
Willits City Council Agenda – June 22, 2022.
7. COMMISSIONS, AGENCIES AND AUTHORITIES
The Willits City Council meets concurrently as the City of Willits Planning Commission & City of Willits Successor Agency.
8. CITY MANAGER REPORTS AND RECOMMENDATIONS
a. Verbal Reports – No Action.
i. City Hall renovation update.
9. DEPARTMENT RECOMMENDATIONS (ACTION ITEMS)
a. Discussion and Possible Action Approving a Resolution to Adopt the Local Road Safety Plan for the City of Willits and Authorizing the Submission of Two Project Applications.
Presenting staff member: Project Manager Ronco.
b. Discussion and Possible Action Adopting a Resolution Approving a Memorandum of Understanding with Trout Unlimited Establishing the Framework for a Pilot Study to Determine the Benefit of a Proposed Flow Release from Morris Reservoir to Davis Creek for the Native Anadromous Fish.
Presenting staff member: Public Works Director Herman.
10. DEPARTMENT MONTHLY REPORTS – (presented at the second meeting of each month) a. Airport. b. Community Dev. c. Engineering. d. Police Dept. e. Public Works. f. Utilities.
11. CITY COUNCIL ANNOUNCEMENTS, COMMUNICATIONS AND REPORTS
12. GOOD & WELFARE
13. CLOSED SESSION NOTICE
a. None.
14. ADJOURNMENT
Right to Appeal - Persons who are dissatisfied with the decisions of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the Code of Civil Procedure, which generally limits to 90- days, the time within an individual and/or entity may judicially challenge the decisions of the City Boards and Agencies.
I hereby certify under penalty of perjury under the laws of the State of California that I posted the foregoing Agenda on the bulletin board at the main entrance of the City of Willits City Hall, located at 111 East Commercial Street, Willits, California, not less than 72 hours prior to the meeting set forth on this Agenda.
Dated this 16th day of June, 2022.
Delores Pedersen, City Clerk
Americans with Disabilities Act (ADA) Compliance
If you need assistance to attend or participate in a City Council meeting, please contact the City Clerk’s office at (707) 459-7113 or Fax (707) 459-1562. Notification at least 48-hours prior to the meeting will assist the City Clerk in assuring the implementation of reasonable accommodations to provide accessibility to the meeting. Our meeting room is wheelchair accessible and ADA parking is available.
Additional Meeting Information for Interested Parties
Materials related to an item on this Agenda submitted to the Willits City Council, Planning Commission, or Community Development Agency after distribution of the agenda packet are available for public inspection at City Clerk’s office at 111 E. Commercial Street, Willits, during normal business hours, Monday through Thursday 9 AM to 5:30 PM.
Willits City Council Agenda – June 22, 2022.
CITY COUNCIL MEETING – ELECTRONIC ATTENDANCE
To attend the City Council meeting of Wednesday, June 22, 2022, electronically, please do the following:
Navigate to the GoToMeeting site.
Join my meeting from your computer, tablet or smartphone. https://meet.goto.com/912278077
Phone:
Dial in: +1 (646) 749-3122
Punch in the following Access Code when prompted: 912-278-077 Please keep your phone on Mute, unless you are addressing the Council. When calling in on a landline phone press *6 to mute and unmute your phone.
Public Comments:
Members of the public wishing to address the City Council, either during public comment or for a specific agenda item, or both, will be limited to three (3) minutes per person at the time the Mayor opens item for public comments.
111 E. COMMERCIAL STREET
WILLITS, CALIFORNIA 95490
(707) 459-4601 TEL
(707) 459-1562 FAX
WILLITS CITY COUNCIL
MINUTES
WEDNESDAY, JUNE 8, 2022
Mayor Rodriguez called a regular meeting of the City Council to order at 6:30 p.m., via teleconference/video conference. The meeting was preceded by the pledge to the flag.
Roll Call: Councilmembers Gerardo Gonzalez, Madge Strong (ABSENT), Larry Stranske, Greta Kanne, and Mayor Saprina Rodriguez were present.
Also present were staff members: Brian Bender, City Manager; Cathy Moorhead, Assistant City Manager; Jim Lance, City Attorney; Dusty Duley, Community Development Director; Manuel Orozco, Finance Director; Scott Herman, Public Works Director; Kenan O’Shea, Public Works Superintend; Jeremy Ronco, Project Manager; Fabian Lizarraga, Police Chief; Davey Bowles, Building Inspector; Karen Stevenson, Human Resources Manager; and Delores Pedersen City Clerk; Rod Wilburn, Contract Engineer.
Due to the provisions of the Governor’s new Executive Order N-15-21 (Assembly Bill 361) which continues to suspend certain requirements of the Brown Act, and the Order of the Health Officer of the County of Mendocino to continue to impose/recommend measures to promote social distancing to minimize the spread of COVID19, the City Council will be participating by tele/video conferencing.
2. Public Communications
Jeremiah Dawson and William Pearce expressed their support of the Tobacco Ordinance Revamp.
3. Public Matters
a. Presentation of a Proclamation – Designating Western Wear Days June 17th to July 4th, 2022.
Mayor Rodriguez read the proclamation for the record and presented to Alexis England of Willits Frontier Days. Mrs. England, thanked the Council on behalf of the Willits Frontier Days Board of Directors. She also informed everyone that the schedule of events may be found at www.willitsfrontierdays.com and that tickets could be bought through Danielle Barry, Willits Frontier Days Sweetheart, or at the gate on the day of the rodeos.
4. Enactment of Ordinances
None presented.
5. Consent Calendar
The following item(s) are recommended for approval or denial, as follows:
a. City Council Minutes:
i. May 26, 2022.
b. Resolution ratifying and extending for an additional 30-days, approval of continuing Virtual City Council, Commission, and Committee meetings pursuant to AB 361. c. Resolution calling for the holding of a general municipal election to be held on November 8, 2022, and consolidate and request the County Clerk to conduct said election with the statewide general election.
Willits City Council Minutes of June 8, 2022 Page 2 of 4 d. Resolution authorizing Willits Frontier Days Parade route for July 4, 2022 and decorations on PG&E utility poles.
Public Comment: None presented.
Moved by Gonzalez/Seconded by Stranske and carried (4/0 - Strong absent) to approve Consent Calendar item(s) (a, b, c and d).
6. Monthly Activity Reports
Matters that do not require action by the City Council but are of public interest. a. Business License Activity for May 2022.
Public Comment: None presented.
7. Commissions, Agencies and Authorities
None presented.
8. City Manager Reports and Recommendations
a. Verbal Reports – No Action.
City Manager Bender reported on the status of City Hall renovations.
Public Comment: None presented.
9. Department Recommendations (Action Items)
a. Discussion and Possible Action Adopting a Resolution Establishing the City’s 2022-23 Project List for the Local Streets and Roads Program (SB1) Funding Requirements.
Presenting staff member: Project Manager Trincado-Slater.
Public Comment: None presented.
Moved by Stranske/Seconded by Gonzalez and carried (4/0 - Strong absent) to approve Resolution (No. 2022-40) and Project List as required by the SB1 Local Streets & Roads requirements.
b. Discussion and Possible Action Authorizing Advertisement for Bids for the Groundwater Resiliency Improvement Project, Phase I.
Presenting staff member: Contract Engineer Wilburn.
Contract Engineer Wilburn answered questions of the City Council.
Public Comment: None Presented.
Moved by Stranske/Seconded by Gonzalez and carried (3/1 – Kanne, assent, Strong absent) to approve the authorization to advertise for bids for the Groundwater Resiliency Improvement Project, Phase I (Project No. 2021-03).
10. Department Monthly Reports
a. Airport – No further questions.
b. Community Development Department
Mayor Rodriguez asked what the activity taking place across from the hospital in front of Microphor was related to. Project Manager Ronco responded that it is a PG&E project.
Willits City Council Minutes of June 8, 2022 Page 3 of 4 c. Engineering – Project Manager Ronco
Construction on Blosser is scheduled to start on Monday, June 13, 2022, with traffic control going through mid-August, and only one lane open for the entire project until they pave. Adding, if full road closure is needed, plenty of notice will be given. There will be traffic control and active construction.
d. Police Department – Police Chief Lizarraga
The Police Department will be helping with traffic during the Graduation Procession through town on June 9th. The Chief offered his thanks to Public Works for offering up to two additional people for traffic control. The Police Department will be visible during sober grad, not to be intimidating but to let the kids know they are in a safe environment. He congratulated the graduates.
e. Public Works – Public Works Superintendent O’Shea
Public Works has been busy with water system repairs and weed abatement.
Keeping the parks and athletic fields maintained for the increased use this season, preparing the town for upcoming events and assisting with the renovations at City hall.
Willits Redwood and California Tree Solutions have donated a few loads of redwood chips. Cold Creek Compost donated about 30 yards of compost to be distributed to the citizens in the community.
The old fence has been removed at the ball fields and replaced with a new green powder coated fence.
Reminded everyone that there is a graduation processing tomorrow at approximately 6:00 pm, this will impact traffic, please be patient while the processing is going on. Councilmember Kanne asked if the tree that was removed from the Wood Street Parking lot will be replaced and are there any plans for the city to do some road side weed trimming on the City side of Sherwood Road? Public Works Superintendent O’Shea responded that there are trees available through the Urban Forestry Project grant and he will look for a suitable location for one. The city’s equipment used for the roadside weed trimming is down for repair right now, once it is repaired that is the first on the list. This is the only equipment that the city owns for this type of project and having a hard time finding a rental. Councilmember Kanne asked if we could work with the county and see if they could cut the weeds when they do their part of the road. Mr. O’Shea stated he would speak with Kent Standley and see if we could negotiate with them to make it happen.
f. Utilities – Public Works Director Herman
Reservoirs are currently at 100% thanks to the late rains. Scada system at the Water Treatment Plant is currently being upgraded. The vendor for the electric gate at the Wastewater Treatment Plant backed out, currently looking for a new vendor to do the installment.
No action taken.
11. City Council Announcements, Communications and Reports Councilmember Gonzalez – attended the Local Agency Formation Commission (LAFCo), where they passed the budget.
Councilmember Kanne - attended the Mendocino Council of Governments (MCOG) meeting, the big news was adopting the overall annual work program as well as adopting the budget. The board unanimously directed the MCOG Director to write a letter in opposition to Assembly Bill 2237, which would make transportation funds Willits City Council Minutes of June 8, 2022 Page 4 of 4 from the state less flexible to be used particularly by rural communities. This is a position taken by CAL Cause as well, appears that MCOG has a lot of support. Mayor Rodriguez – Participated in a Far North Transit Symposium with the Mendocino Transit Authority Board (MTA) and had the opportunity to network and meet with other staff members and people from CalTrans and State. Discussed their emissions, hydro busses, electric busses discussed advancing technologies to make it easier for all riders and removing barriers for access to transportation. Looking for ways to improve our own local community.
Public Comment: None presented
No action taken.
12. Good & Welfare
Mayor Rodriguez reminded the community that tomorrow night, June 9th, is Graduation, and begins at 5:00 pm at the High School, followed by a procession at approximately 6:15 pm; this evening was the Middle School graduation. Sober Grad is tomorrow night at the Community Center, starting at 9:00 pm.
13. Closed Session Notice
No Closed Session was presented at tonight’s meeting.
14. Adjournment
Mayor Rodriguez declared the meeting adjourned at 7:21 p.m. __________________________________
SAPRINA RODRIGUEZ, Mayor
City Council for the City of Willits
ATTEST:
_______________________________
DELORES PEDERSEN
City Clerk
RESOLUTION NO. 2022-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILLITS RATIFYING AND EXTENDING FOR AN ADDITIONAL 30-DAYS, UNTIL JULY 22, 2022 THE CONTINUANCE OF
VIRTUAL CITY COUNCIL, COMMISSION, AND COMMITTEE MEETINGS DURING DECLARED STATE OF EMERGENCY PURSUANT TO GOVERNMENT CODE 54953 (AB 361).
WHEREAS, on October 13, 2021, the City of Willits adopted Resolution No. 2021-37, authorizing virtual City Council, Commission and Committee meeting during the Declared State of Emergency, which is to be renewed every 30-days. FURTHERMORE, the Resolution was renewed on November 10, 2021, Resolution No. 2021-40; December 8, 2021, Resolution No. 2021-42; December 20, 2021, Resolution 2021-47; and January 12, 2022, Resolution No. 2022- 01; February 9, 2022, Resolution No. 2022-11, March 9, 2022, Resolution No. 2022-15; March 23, 2022, Resolution No. 2022-16; April 13, 2022, Resolution No. 2022-20; May 11, 2022, June 8, 2022 Resolution No. 2022-37; and
WHEREAS, AB 361 was signed by the Governor of the State of California, enacting certain changes to the Brown Act as set forth in Government Code section 54953; and WHEREAS, AB 361 authorizes local legislative bodies to continue having purely virtual meetings using teleconferencing and virtual meeting technology as long as there is a “proclaimed state of emergency” and either 1) State or local officials imposing or recommending measures that promote social distancing, or 2) The legislative body finding that meeting in person would present an imminent safety risk to attendees; and
WHEREAS, the state of emergency proclaimed by the Governor on March 4, 2020, related to the pandemic of coronavirus commonly known as COVID-19 has not been rescinded and remains in effect; and
WHEREAS, Mendocino County, California continues to be in an area of high transmission rates and experiences new variants of COVID-19, and the risk of illness or death due to these conditions remain significant to the general public; and WHEREAS, the City Council has determined virtual meetings have not limited participation of Council Members, City Staff and other potential attendees; and WHEREAS, staff advised the City Council that modifications to the Council Chambers and the Community Center to accommodate on-site and/or hybrid meetings are cost prohibitive.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Willits that:
1. The City Council determines that the pandemic of COVID-19 creates an imminent safety risk to councilmember, staff, and other potential attendees of City Council meetings.
2. In accordance with AB 361, the City Council shall re-consider the passage of this resolution not less than every 30 days to determine whether the state of emergency continues to directly impact the ability of the members to meet safely in person, or whether state or local officials continue to impose or recommend measures to promote social distancing, until this resolution is rescinded.
The above and foregoing Resolution was introduced by Councilmember ________ seconded by Councilmember __________, and passed and adopted at a regular meeting of the City Council of the City of Willits, held on the 22nd day of June, 2022, by the following vote:
AYES:
NOES:
ABSENT:
ATTEST:
____________________________________
_________________________
SAPRINA RODRIGUEZ, Mayor
City Council of the City of Willits
DELORES PEDERSEN
City Clerk
Item No. 9a
Meeting Date: June 22, 2022
AGENDA SUMMARY REPORT
To: Honorable Mayor and Council Members
From: Jeremy Ronco, Project Manager
Agenda Title: DISCUSSION AND POSSIBLE ACTION APPROVING A RESOLUTION TO ADOPT THE
LOCAL ROAD SAFETY PLAN FOR THE CITY OF WILLITS AND AUTHORIZING THE SUBMISSION OF TWO PROJECT APPLICATIONS.
Type: Presentation Consent Regular Agenda Public Hearing Urgent Time: 5 min Summary of Request: Consultants, TJKM, presented the Local Road Safety Plan (LRSP) at the May 11th Council meeting. The plan was prepared by the consultant under a grant-funded contract from the Mendocino Council of Governments (MCOG). The plan is required to receive funding from the Local Highway Safety Improvement Program (HSIP), which is a competitive federal grant program administered by the Caltrans Division of Local Assistance. HSIP grants fund eligible road safety improvement projects.
Collision data over a five-year period (2015-2019) was analyzed to identify various improvement projects.
These projects will construct improvements with nationally recognized crash reduction factors (CFRs), per HSIP grant requirements. In order for applications to be competitive, they must have supporting data such as crash experience, crash potential, crash rates, or other compelling data. Staff, along with TJKM, identified two key projects that have a high potential for receiving funding. TJKM is in the process of preparing applications for them.
The first application is to upgrade signs with fluorescent sheeting and install dynamic/variable speed warning signs on segments of North Main Street, Sherwood Road, South Main Street, and East Commercial Street. The project also includes centerline and edge striping on South Main Street. The preliminary estimate for these improvements is $144,415. Staff selected this project for the various improvements to principal City thoroughfares, i.e. North and South Main Street, East Commercial, and Sherwood Road, as well as its high benefit/cost ratio, a factor weighed heavily by HSIP in determining which projects receive funding.
The second application consists of pedestrian improvements to Main Street intersections including Main/East San Francisco, Main/West Valley Road, and Main/Commercial Street. The proposed improvements at these intersections include: (1) New or upgraded markings and signs; (2) Installation of rapid flashing beacons: and (3) The installation of a pedestrian countdown signal. Staff proposed this project for the Pedestrian Set Aside funding through HSIP. The preliminary estimate for these improvements is $121,677. Benefit/cost ratio is not factored for the Pedestrian Set Aside allocations.
Grant applications are due in September; however, TJKM’s contract with MCOG ends on June 30th.
Therefore, staff is working with the consultant to complete the grant application and present this plan for Council’s formal adoption prior to their contract term date. Additional applications can potentially be completed by staff or consultants prior to September, or in subsequent years.
Attached is the Local Road Safety Plan for review.
Recommended Action: Adopt the accompanying Resolution approving the Local Road Safety Plan for the City of Willits and authorize the submission of the two applications seeking funding for the described enhancements.
Alternative(s): None.
Fiscal Impact: None.
Personnel Impact: None.
Reviewed by: City Manager City Attorney Assistant City Manager City Clerk Finance Director Human Resources Risk Manager
Council Action: Approved Denied Other: ______________________________________ Records: Agreement Resolution #_________ Ordinance #_________ Other _________ RESOLUTION NO. 2022-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILLITS ADOPTING THE CITY’S LOCAL ROAD SAFETY PLAN.
WHEREAS, the Highway Safety Improvement Program (HSIP) is a federal aid program established in an attempt to significantly reduce fatalities and serious injuries on all public roads; and
WHEREAS, the Caltrans Division of Local Assistance manages the State’s share of HSIP funds and applications for funding will be made to that office; and WHEREAS, each local jurisdiction is required to complete a Local Road Safety Program (LRSP) in order to be eligible for HSIP funding; and
WHEREAS, the Mendocino Council of Governments contracted the services of TJKM Transportation Consultants of Pleasanton, CA to prepare LRSPs for each of its members; and WHEREAS, staff has reviewed the draft LRSP and concurs with its findings and recommendations; and
WHEREAS, the draft LRSP was presented at the May 11th Council meeting for Council review and public comment; and
WHEREAS, funding from HSIP will allow the City to construct important safety improvements for the benefit of all users of its road system emergency service providers, public safety officers, supplies and transporters of goods and services, pedestrians, cyclists, and all other users of the City’s transportation system; and
NOW, THEREFORE, BE IT RESOLVED that City Council approves and adopts the Local Road Safety Plan and authorizes staff to make applications for funding under the Highway Safety Improvement Program to complete road safety improvement projects for the benefit of all users of the City’s road system.
The above and foregoing Resolution was introduced by Councilmember ______ seconded by Councilmember _____, and passed and adopted at a regular meeting of the City Council of the City of Willits, held on the 22nd day of June, 2022, by the following vote:
AYES:
NOES:
ABSENT:
ATTEST:
__________________________
__________________________
SAPRINA RODRIGUEZ, Mayor
City Council of the City of Willits
DELORES PEDERSEN
City Clerk
Item No. 9b
Meeting Date: June 22, 2022
AGENDA SUMMARY REPORT
To: Honorable Mayor and Council Members
From: Scott Herman, Public Works Director
Agenda Title: DISCUSSION AND POSSIBLE ACTION ADOPTING A RESOLUTION APPROVING A
MEMORANDUM OF UNDERSTANDING WITH TROUT UNLIMITED ESTABLISHING THE
FRAMEWORK FOR A PILOT STUDY TO DETERMINE THE BENEFIT OF A PROPOSED FLOW RELEASE FROM MORRIS RESERVOIR TO DAVIS CREEK FOR THE NATIVE ANADROMOUS FISH.
Type: Presentation Consent Regular Agenda Public Hearing Urgent Time: 40 min.
Summary of Request: The City Council heard the item on May 26th when after discussing the merits of the request, took no action as the members consider there was insufficient information regarding the pilot study’s monitoring program. Subsequently, staff conducted a virtual call with Trout Unlimited on June 1st to review the Council’s concerns and advise them of how to repackage the request to address the concerns raised by the Council. Acknowledging the received feedback from staff, Trout Unlimited prepared a PowerPoint and will have four individuals at the meeting to explain the intent of the study and the importance of the water release.
Trout Unlimited (TU) is interested in conducting a pilot study to determine whether releasing up to 75-acre feet (24 million gallons) of water per year from the City reservoirs into Davis Creek will have a measurable effect on the health of the native anadromous fish populations. Anadromous fish are fish that are born in freshwater and spend most of their lives in saltwater, then return to freshwater to spawn. Native anadromous fish in Davis Creek include salmon species of coho salmon and steelhead. The pilot study would run from 2022-2025, with the release of the proposed additional water flow occurring from June 1- October 31st.
The attached Memorandum of Understanding (MOU) between the City and Trout Unlimited establishes the parameters for the proposed pilot study. The MOU contains a provision that allows the City to determine the amount of water that is available for release annually up to 75-acre feet. This amount will be determined on June 1st of each year of the pilot study. It further states that the City can suspend the release of water for the pilot study at any time if it determines that it is in the best interest of the City.
Recommended Action: Adopt a resolution approving a Memorandum of Understanding between the City of Willits and Trout Unlimited to establish the framework for a pilot study to determine the benefit of releasing additional flows from Morris Reservoir to Davis Creek for native anadromous fish.
Alternative(s): None
Fiscal Impact: None
Personnel Impact: A minimal amount of staff time will be needed to tend to the operational details of this agreement.
Reviewed by: City Manager City Attorney Assistant City Manager City Clerk Finance Director Human Resources Risk Manager
Council Action: Approved Denied Other: ________________________________________ Records: Agreement Resolution #_________ Ordinance #_________ Other _________ Davis Creek Flow Augmentation Pilot Study
Project Description and Monitoring Plan
Trout Unlimited, 6/13/2022
Introduction
Outlet Creek, near Willits CA in Mendocino County, is an important tributary to the Middle Mainstem Eel River. The watershed currently supports all life-stages for state- and federallylisted Coho salmon, Chinook, and steelhead. Headwater tributaries to Outlet Creek experience low flows in the dry season, particularly in the late summer and early fall. Low summer streamflow is identified as a critical limiting factor in federal and state recovery plans for Coho salmon due to a lack of cool, oxygen rich flows to support juvenile salmonids.
The goal of this pilot project is to determine the effectiveness of a flow release at increasing stream flow, reducing water temperatures, and increasing dissolved oxygen levels in Davis Creek downstream of Morris Reservoir. The pilot study will determine the downstream extent and magnitude of those benefits by installing three monitoring stations along Davis Creek from Morris Dam to the confluence with Outlet Creek. Improving stream flows and water quality has the potential to increase over-summer survival rates for juvenile steelhead that rely on rearing habitat in Davis Creek throughout the summer dry season.
Trout Unlimited (TU) is proposing to implement a pilot flow augmentation project to release water from the City of Willits’s Morris reservoir into Davis Creek to benefit downstream flows and aquatic habitat. The goal of the pilot study is to document the benefits of the flow release in Davis Creek and the mainstem Outlet Creek. If proven effective, flow releases could be utilized during summer months in dry years to enhance flows, with the goal of maintaining minimum subsistence conditions for juvenile salmonids and other aquatic species, thereby increasing over-summer survival rates.
This document describes TU’s pilot flow augmentation proposal and monitoring plan. The proposed flow release rates were determined based on the amount of water available for the project, the length of time flow augmentation was estimated to be needed, and on information generated from other related flow release projects in the Russian River watershed.
Project Elements:
Flow Release:
TU proposes to release 74.4 acre-feet of water from the City of Willit’s Morris reservoir into Davis Creek at a rate of 0.3 cfs from July 5, 2022 through November 7, 2022. Gage data from TU’s gage network in the Outlet Creek watershed was used to determine the length of time the flow release would be needed (July through November). Gage data showed that several nearby tributaries in the Outlet Creek watershed begin experiencing pool disconnection as early as midJuly, and reaches continue to be intermittent or dry until the first major rains of the year (TU, 2021).
Monitoring:
TU will be responsible for monitoring streamflow, stage, water temperature and dissolved oxygen conditions downstream of the proposed flow release.
TU developed a streamflow monitoring gage network to monitor the effects of the flow release on Davis Creek and Outlet Creek, downstream of the confluence with Outlet Creek (Figure 1).
Prior to the release, TU will install four gages downstream of the release: three gages on Davis Creek, and one gage on mainstem Outlet Creek. Two dissolved oxygen sensors will also be installed downstream of the release.
Our stream gage installation method involves finding a suitable site within a stream reach, usually a deep pool where we install a T-post to which we affix the gage, staff plate, and dissolved oxygen sensor in the water. TU staff will visit the gages approximately monthly following installation; the monitoring protocol for each visit includes downloading the stream gage data, noting the staff plate height, and conducting a high quality flow measurement. Flow will be measured using a Sontek FlowTracker2 device. Spot measurements of dissolved oxygen used for calibration will be taken with a handheld YSI probe. TU staff will record environmental conditions by taking photos of sites, and notes on stream, site conditions and any observations documenting the success of the release in improving habitat conditions. These observations will be communicated to project partners as soon as possible following field visits. Table 1 provides a suggested schedule for release rates and dates, as well as a schedule for monitoring the release.
Table 1. Flow release and monitoring schedule.
Dates
7/5/2022
7/5 - 7/8
7/8/2022
7/15/2022
by 8/5/2022
8/12/2022
8/29 - 9/1
9/26 - 9/30
10/24 - 10/28
11/7/2022
11/21/2022
Release starts at 0.3 cfs
Before flow
release starts
Actions
Streamflow gages and DO logger installations & streamflow measurements Pre-release streamflow monitoring
Release assessment (someone local?)
1st streamflow measurement post release within a week of release start (depending on capacity) ID how system's responding and determine if flow release rate is sufficient and send out group email 1st streamflow measurement post release within a week of release start ID how system's responding and determine if flow release rate is sufficient and send out group email Streamflow & DO measurement
Streamflow & DO measurement
Streamflow & DO measurement
Streamflow & DO measurement
Flow release stops
Figure 1. Map of streamflow monitoring and dissolved oxygen monitoring sites.
Reporting:
All monitoring data collected for the pilot flow release project will be described in a brief report and provided to interested parties.
MEMORANDUM OF UNDERSTANDING
Pilot Flow Release For the Benefit of Native Anadromous Fish in the Outlet Creek Watershed
Trout Unlimited
This Memorandum of Understanding (“MOU”) is entered into by the City of Willits (“the City”) and Trout Unlimited, Inc. (‘TU”) for the purpose of setting forth the framework for implementing a pilot study to benefit native anadromous fish in the Outlet Creek watershed.
RECITALS
A. TU is a tax-exempt non-profit organization qualified under Section 501(c)(3) of the Internal Revenue Code of 1986 that is dedicated to conserving the nation’s coldwater fisheries and the habitat that sustains them.
B. The City is a General Law City under the California Constitution, located in Mendocino County and providing water service for municipal use within the City’s service area.
C. TU has obtained state, and private grant funds to develop projects to enhance streamflows within the Outlet Creek watershed for the benefit of native coho salmon and steelhead.
D. The City, as part of its municipal water system, owns and operates two storage reservoirs – Morris Reservoir and Centennial Reservoir – on Davis Creek, tributary to Outlet Creek.
E. Outlet Creek and its tributaries in the Willits area historically supported significant populations of native coho salmon and steelhead trout, of significant economic, recreational, and cultural value to the community.
F. TU, in consultation with the California Department of Fish and Wildlife (CDFW) and the National Marine Fisheries Service (NMFS) has determined that coho salmon and steelhead are present downstream of Morris Reservoir and that low streamflow is a limiting factor on their populations.
G. Anadromous fish are fish born in freshwater that spend most of their lives in saltwater and return to freshwater to spawn, such as salmon. The City and TU wish to collaborate to develop and implement a voluntary project to test the feasibility of benefitting native anadromous fish via the controlled release of water from Morris Reservoir into Davis Creek during the dry season months; and H. The parties agree that as a municipal water supplier, the City’s primary responsibility is to meet the water supply needs of its customers within its service area, and TU understands that any implementation of this project must be consistent with the City’s ability to meet those needs.
AGREEMENT
1. Project goals. This MOU sets forth a framework for developing and implementing a voluntary project for the release of up to 75 acre-feet of water from Morris Lake into Davis Creek between the months of June and October for the years 2022-2025. The goals of this project are:
a. To increase streamflow downstream of Morris Reservoir to improve habitat and survival conditions for rearing salmonids during the dry seasons of 2022-2025.
b. To determine how far downstream, and how late into the year, such instream benefits can be maintained.
c. To monitor and document the instream benefits of the project d. To explore the feasibility of a potential longer-term arrangement in which the City would make future releases of water on an annual basis, potentially supported by funding from state, federal, and/ or private sources.
2. Term. This MOU will take effect on execution by both parties and will remain in effect until December 31, 2025, unless extended by written agreement of the parties.
3. Proposed flow schedule. TU and the City agree that any release of water from Morris Reservoir pursuant to this agreement shall take place between June 1 and October 31 each year during the term of this MOU. Each year prior to June 1, TU will consult with the City regarding the proposed start date, end date, and rate of release, which will depend on current hydrologic conditions in the early summer. TU understands that regardless of the schedule that is adopted, the total amount of water available for release each year will not exceed 75 acre-feet.
4. Agency consultation. TU shall be responsible for consulting with any and all state and federal agencies that may have an in interest in, or jurisdiction over, any aspect of this project, and shall be responsible for obtaining any approvals that may be needed, including from the State Water Resources. Control Board. TU represents that it has already had initial discussions with staff for CDFW and NMFS, who have indicated support for the project.
5. Monitoring. TU will be responsible for monitoring streamflow and water quality in Davis and Outlet creeks downstream of Morris Reservoir in order to document the effects of this project. TU shall seek input from all relevant state and federal agencies as to the location, frequency, and parameters to be measured, and shall ensure that all monitoring meets any requirements of those agencies. All monitoring data shall be available to the City upon request, and TU shall summarize the results of monitoring in a post-project report.
6. Determination of water availability. On June 1, of each year, or as soon as practicable thereafter, the City will notify TU of the amount, if any, of stored water available for release that year. This determination will be made in the sole judgment of the City.
7. Management of flow release. As soon as practicable following a determination that water is available for release pursuant to Paragraph 3, above, and subject to notification by TU to City that TU has obtained any required federal and state approvals pursuant to Paragraph 4, above, the City will begin releasing water according to the agreed schedule provided for in Paragraph 1, above, using the existing outlet system on the dam. TU and the City will remain in regular communication throughout the duration of the flow release regarding any issues that may arise regarding the functioning of the dam outlet system, downstream water quality, or any other issues that may affect the success of the project.
8. Amendment. The purpose of this MOU is to memorialize the current intent of the parties. The Parties recognize that amendments to this MOU may be necessary in the future. This MOU may be amended via a written document signed by both parties.
CITY OF WILLITS
By: __________________________________
TROUT UNLIMITED
By: _______________________________
Brian Johnson, California State Director
Davis Creek
Flow Release
Pilot Study
Current distributions of salmonid
species within Outlet Creek
Questions:
• What are we proposing?
• What are the potential benefits?
• Has it worked in other places?
• Does the City have enough water?
• Will the flow release mean more pumping
from Elias to offset?
• Will the water actually stay in the creek or
will it just get diverted?
Pilot study to evaluate
effectiveness of tool
Release up to 75 AF at a
rate of 0.3 cfs (135 gpm)
for ~4 months
Observe effects on flow
and water quality at three
stations along Davis Creek
What we are proposing:
Potential benefits:
Goal
Increase over-summer survival rates for
steelhead in Davis Creek
Objectives
maintain habitat volume/connectivity
maintain non-lethal stream temps/DO levels
support food web
Has it worked in other places?
Russian River Coho Water Resources Partnership
Russian River tributaries:
Dutch Bill Creek: rewet riffles 3 km downstream
Green Valley Creek: +2x DO levels, ↓ temps
Does the City have enough water?
Reservoirs were full on June 1st
Some uncertainty due to variability in onset of
fall/winter rains
24.3 M gallons represents ~24 days of municipal
water supply
City Council’s decision
Well provides
backup/
emergency source
Flow release
doesn’t mean City
will pump 75 more
AF from Elias well
DATE Morris AF Cent AF Total 2021 M
B
Jan 631 390 1021.0
Feb 654 512 1166.4
March 650 606 1203.0
April 619 638 1257.4
May 548 596 1143.7
June 575 493 1068.2
July 530 493 1023.3
Aug 548 298 845.5
Sept 541 224 765.4
Oct 524 390 914.0
Nov 652 500 1151.8
Dec 652 500 1151.8
Will the flow release mean more
pumping from Elias to offset?
Will the water actually stay in the
creek or will it just get diverted?
Most cannabis operations along Davis Creek are
licensed
Diverters hold water rights that are protective of
streamflow (season of diversion excludes critical
summer period)
RESOLUTION NO. 2022-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILLITS APPROVING A
MEMORANDUM OF UNDERSTANDING WITH TROUT UNLIMITED TO CONDUCT A PILOT
STUDY TO DETERMINE THE BENEFIT OF A PROPOSED FLOW RELEASE FROM MORRIS RESERVOIR TO DAVIS CREEK FOR THE NATIVE ANADROMOUS FISH.
WHEREAS, Trout Unlimited is a nonprofit organization that focuses on the conservation of cold-water fisheries and their habitat; and
WHEREAS, Trout Unlimited has obtained public and private grants to develop projects to enhance stream flows within the Outlet Creek watershed for the benefit of native coho salmon and steelhead; and
WHEREAS, the City, as part of its municipal water system, owns and operates two storage reservoirs – Morris Reservoir and Centennial Reservoir – on Davis Creek, tributary to Outlet Creek; and
WHEREAS, Outlet Creek and its tributaries support native coho salmon and steelhead trout populations; and
WHEREAS, Trout Unlimited is requesting the City’s participation in a pilot study to determine whether up to 75 acre feet per year of water released to Davis Creek will have a beneficial effect on the coho salmon and steelhead populations; and WHEREAS, the City has worked with Trout Unlimited to develop a Memorandum of Understanding establishing the framework for the City’s participation in the pilot study; and WHEREAS, under the agreement, the City has the authority to suspend the release of water, if it determines that it is the City’s best interest; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Willits approve a Memorandum of Understanding (MOU) with Trout Unlimited to conduct a pilot study to determine the benefit of a proposed flow release from Morris Reservoir to Davis Creek for the native anadromous fish.
The above and foregoing Resolution was introduced by Councilmember seconded by Councilmember , and passed and adopted at a special meeting of the City Council of the City of Willits, held on the 22nd day of June, 2022, by the following vote:
AYES:
NOES:
ABSENT:
ATTEST:
________________________________
___________________________________
SAPRINA RODRIGUEZ, Mayor
City Council of the City of Willits
DELORES PEDERSEN
City Clerk
Monthly Achievements & Activities
Conducted weed abatement on the asphalt surfaces.
Completed the annual CAL-TRANS DOT inspection. The inspector recognized the continuing efforts by the City to improve and secure the facility. Decline in fuel sales due to the rising costs. The high winds typical of this time of year have contributed to less frequent use, but it is anticipated that they will pick back up as the weather improves.
Project Updates
Finalizing the ground leases for the new hangars.
Identifying additional improvement projects.
Sourcing equipment to better improve Public Works ability to maintain the facility. Completing hangar inspections - all hangars are currently occupied. Staff met with FAA planners to review the Airport CIP and discuss future projects.
Staffing Items
No items to report.
Budget Status
No items to report.
Focus for Next Month
Continue weed abatement and building maintenance.
Evaluate plumbing to reduce water use.
Begin collecting quotes for tree work and brush removal to address areas identified in the CALTRANS DOT inspection. Hold the quarterly tenant meeting to continue keeping airport users advised of projects and developments.
Finalize ground lease agreements.
1 Monthly Achievements & Activities
Issued seventeen Building Permits.
Opened one Code Enforcement case (Note: Vegetation letters will be sent out in June). Closed one Code Enforcement case.
Twelve active Code Enforcement cases.
Project Updates
The Willits CDBG Business Loan Program is proving to be a valuable resource for our local businesses that chose to participate in the program. To date, the City has received applications from 11 businesses requesting a total of $415,000. $145,000 in loans has been provided to local businesses. Staff anticipates another $140,000 in program funds to be released in June. The program started with a total of $457,000 in funds to support small businesses. More information can be found on the City website. http://www.cityofwillits.org/286/Willits-CDBG-Business-LoanProgram Staff nearly finalized a Request for Proposal to solicit a team of consultants to prepare an update of the Land Use Element of the City’s General Plan, prepare an application to the Mendocino County Local Agency Formation Commission (LAFCo) for an amendment to the City’s Sphere of Influence (SOI), and to conduct associated environmental analysis for each activity pursuant to the California Environmental Quality Act (CEQA). RFP is set to be released in June and includes timeline to select consultant group by August 1st. Project is to be funded by three separate grants that the City previously obtained.
Staff is pleased to announce the launch of the public portal for iWorQ, an online citizen engagement for permitting and code violation reporting. Community members can now submit building permit applications, schedule inspections, check the status of their permit and submit code enforcement requests online. The link to submit an application or code enforcement request is located on the City of Willits Building and Safety and Code Enforcement websites. http://www.cityofwillits.org/141/Building-Safety.
Staffing Items
The Department is looking to fill the position of Community Development Specialist. o Job description can be found on the City website
http://www.cityofwillits.org/219/Employment-Opportunities. 2 Budget Status
No items to report.
Focus for Next Month
CDBG business assistance loan program
o Continue to process business loan applications.
o Hold Loan Committee Meeting as required by HCD before issuing loan funds. o Issue loans.
Urban Forestry Management Plan
o Complete Final Public Draft and schedule for Council meeting. o Work with stakeholders to plant trees
Flood Emergency Response Plan
o Finalize FERP and schedule for Council meeting.
Downtown Willits Highway Signage
o Work with Caltrans to obtain permission to install signage as requested by Council. Finalize Request for Proposal to solicit consultant assistance on a General Plan Land Use Element Update and Sphere of Influence Amendment.
Expand efforts to recruit Community Development Specialist position in the Department. Update City Zoning Map.
1 Monthly Achievements & Activities
Utilizing the engineering on-call contracts for:
o Preparation of plans & specifications for the Groundwater Resiliency Improvement Project (LACO).
o Assistance with grant reporting and administration for Local Streets & Roads and Local Partnership Program (LACO).
o Preparation of easements for Railroad Avenue water main relocation (SHN). o Various other task orders issued by Community Development to support work in their department (SHN & EBA).
o Preparation of performance specifications for Solar Array Installation at City Hall (EBA). o Wastewater Discharge Permit preparation (EBA).
o Preparing the Spring Operations plan to request changing the annual start date to March 1st, rather than the current April 1st, for flash board installation at Centennial (Tall Tree). o Construction inspection for Blosser Lane Rehabilitation Project (to be assigned). Construction staking and project management on Blosser Lane Rehabilitation Project. Bid management for Groundwater Resiliency Improvement Project. Submitted Final Report of Expenditures for the Local Partnership Program (SB1) funding to receive $100,000 reimbursement for the 2021 Pavement Preservation Project. Prepared annual project list and submittal for the Local Streets and Roads (SB1) funding. Worked with consultants to complete the Local Road Safety Plan for Council adoption and prepare applications for the Highway Safety Improvement Program (HSIP). Preparing for relocation of a section (approximately 340 linear feet) of water main that runs between the southerly extension of Railroad Avenue and Main Street along the railroad tracks (the section needs replacement as soon as possible).
Contracting and scheduling for the Community Center roof repair. Continuing review of Encroachment Permit Applications. Major permits in progress:
o Multiple projects on and around East Hill Road will continue, including the CCC project and various PG&E permits.
o There are multiple pending utility permits throughout town.
Project Updates
Blosser Lane Rehabilitation construction started on June 13th. Staff is working with consultants to finalize plans and specifications for bidding the project.
Submitted 401 & 404 Permits for the Groundwater Resiliency Improvement Project. 2 Staffing Items
No items to report.
Budget Status
Approximately fifty-percent of FY 21/22 budget for 100-1042 (Engineering home fund) spent to-date.
Focus for Next Month
Provide project management for Blosser Lane Rehabilitation Project. Get new groundwater monitors installed at the Park Well and repair the Long 20 Monitoring Station to automate monitoring.
Preparation of the 2022 Local Partnership Program/Pavement Preservation Project. Preparation for this year’s annual Traffic Striping Project. Preparation of allocation request for SB1 Local Partnership Program grant funding for upcoming Annual Preservation Project.
Development of the Solar Array Project at City Hall, which is part of a power resiliency grant. Encroachment Permit management.
Groundwater Resiliency Improvement Project development. Landfill management.
1 Monthly Achievements & Activities
May 2021 May 2022
Calls for service (CFS) 1,013 690
Cases 102 92
Arrests 111 114
Citations 80 97
This month, Department personnel facilitated and monitored the graduating seniors procession from Willits High School throughout its loop around the town and neighborhoods. There were no incidents during or after the procession, and the seniors seemed to enjoy celebrating the culmination of their High School years.
The Sober Grad function was also well attended and stayed celebratory in nature. Department staff monitored periodically and interacted with students and volunteers alike.
Project Updates
No items to report.
Staffing Items
Our Dispatcher trainee is now in the “shadow” phase of training and will be flying solo in the next couple of weeks.
Our recruitment continues for vacancies in the Police Officer, CSO and Police Sergeant positions. We have conducted interviews for our next dispatcher position and have sent an applicant into the background phase.
We have a lateral Officer candidate that will be starting at the end of this month. We have conducted interviews for the CSO position, as well as an additional dispatcher position and will be finalizing selections this week. All candidates are local people to the Willits area.
Budget Status
No items to report.
Focus for Next Month
Continue Community Outreach.
2 Recruit applicants for our vacant police officer positions. Recruitment for SRO candidate.
1 Monthly Achievements & Activities
Hung the Frontier Days decorations.
Assisted with traffic control for the 2022 Class Graduation procession. Used wood chips donated by Willits Redwood to refresh the planter strips on E. Commercial Street. Weeded and cleaned the medians for the season.
Installed a new timer and irrigation controls at Babcock Park; the system is automated and back on line for the season.
Offered to the community the compost donated by Cold Creek Compost. The delivered load to the Skate Park parking lot and was gone in a few days.
Main Street received some attention in preparation for graduation and Home Town events: (1) Weed abatement from W. Valley Street to the High School tennis courts; (2) Inspected all roadsides and sidewalks; and (3) Trimmed trees for clearance and swept the roadway. Weeded the playground at Snyder Park and topped off the mulch around the equipment for the season.
Weeded and swept the Wood Street Parking Lot.
Swept the Hael Creek neighborhood and the area surrounding the Hospital since the utility projects and developments in that area impacted the roadways. Several events at the Recreation Grove and Community Center required the crew to provide set up and support.
Repaired several water leaks.
Transient activity at the sports complex and other City properties has resulted in extra clean up to keep the facilities safe for the public. Graffiti at the Skate Park and other facilities continues, but the crew is working diligently to mitigate it as needed.
Project Updates
Tree works at Recreation Grove is scheduled for July 18th-20th. Stump grinding will take place in September to remove existing stumps from past removals and improve aesthetics. Installed a new fence at the Sports Complex. The four-inch green powder coated fence replaced the ranch style fence and work was completed by Olenik Fencing of Willits. Public Works Maintenance has facilitated removing old office furniture, providing temporary workspaces for office staff, wall surface repair, painting, and trim work to assist in the renovations at City Hall. This project will continue to the end of the month and final phases are completed.
2 Main St. trees are healthy and flourishing; the smaller Cork Oak trees have stabilized. New plantings at City Hall and other facilities have been cared for and are also doing well. Weed abatement and mowing is in full swing for the season. Irrigation of the fields and parks is also being done as the rains have tapered off. Baseball season is coming to an end and Soccer is starting up. Several trees at the Sports complex and surrounding areas were trimmed and planting strips were weeded and new chips were put in as needed. Conducted monthly pothole routine to repair various streets after the late season rains.
Staffing Items
The Public Works Maintenance Worker One position was filled and the new employee; Devin Howard is assisting in parks and facilities.
Budget Status
No items to report.
Focus for Next Month
Assist to facilitate the annual 4th of July celebration and parade, this yearly event requires several weeks to prepare for and clean up afterwards.
Continue to assist with the renovations at City Hall. Tree trimming and weed abatement along roadways.
Begin sourcing materials to support the Prop. 68 Grant to improve parks and recreational facilities.
1 Monthly Achievements & Activities
Repaired water mainline leak on South Magnolia Avenue. Repaired water mainline leak on North Street.
Repaired water service leak on Redwood Avenue.
Repaired sewer mainline section on Elm Lane.
Switched from discharge to Outlet Creek to summer time irrigation on pasturelands. Jetted and cleaned 3,200 lineal feet of sewer mainline. Maintenance on Septage Receiving Station.
Completed three Sewer Lateral Inspections for home sales. Replaced chemical feed lines to combined NTU meter and chlorine pump. Replaced float switch on Locust Street distribution water tank. Replaced copper water lines in main pressure reducing vault on East Hill Road. Worked with SCADA programmer on new upgrades.
Applied seasonal dust-off on Water Plant Road.
Repaired water mainline leak on Baechtel Road.
Project Updates
Ongoing: Sewer lateral inspection program.
Ongoing: Water meter replacement program.
Ongoing: Grounds maintenance at Water/Wastewater facilities. Reservoir Capacity: Morris 662-acre feet and Centennial 638-acre feet equates to 100-percent of full capacity (June 13th).
Upgraded Truck Fill Station programming for consistency with the adopted policy. Laid new gravel at the Truck Fill Station Parking Lot.
Staffing Items
Fully staffed with six-operators each at both the Water and Wastewater Treatment Plants Ongoing training for all new operators.
Budget Status
Water Enterprise Fund: Completed the FY 22-24 Budget. Wastewater Enterprise Fund: Completed the FY 22/24 Budget. 2 Focus for Next Month
Inspect filter media for the three Trident Filters.
Replace the valve below Morris Dam.
Replace all three aluminum screens at the Surface Water Treatment Plant with new stainless steel screens.
Upgrade SCADA system at the SWTP (waiting for installation from SCADA programmer). Install new electric gate to the entrance of WWTP (on hold looking for new vendor). Replace 4-inch, steel water main and services on Railroad Ave with eight-inch C900 (waiting for SHN to complete the field survey).
Complete 2022 Cross Connection Program Backflow Testing (water) with John Graham Backflow Services.
Submit 2021 Consumer Confidence Report (CCR).