111 E. COMMERCIAL STREET
WILLITS, CALIFORNIA 95490
(707) 459-4601 TEL
(707) 459-1562 FAX
WILLITS CITY COUNCIL
SPECIAL MEETING AGENDA
JUNE 27, 2022 ♦ 9:30 A.M. ♦ VIA TELECONFERENCE
Due to the provisions of the Governor’s new Executive Orders N-15-21 (Assembly Bill 361) which continues to suspend certain requirements of the Brown Act, and the Order of the Health Officer of the County of Mendocino to impose/recommend measures to promote social distancing to minimize the spread of COVID-19, the City Council will be participating by tele/video conference.
TELECONFERENCING ATTENDANCE INSTRUCTIONS
How to attend this Council meeting remotely – See bottom of the agenda.
1. OPENING MATTERS – a) Call to Order; b) Pledge to the Flag; c) Roll Call
2. Resolution ratifying and extending for an additional 30-days, approval of continuing Virtual City Council, Commission, and Committee meetings pursuant to AB 361.
3. Discussion and Possible Action to Adopt the Fiscal Year 2022/2024 Biennial Budget – including the Capital Improvement Program. At the June 13th Budget Workshop, the City Council completed their review of the document and instructed staff to present it for final action at the June 22nd meeting. Staff was unable to complete the requested revisions in time for inclusion on the June 22nd agenda and subsequently scheduled this Special Meeting.
Presenting staff member: City Manager Bender.
4. ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Willits City Hall, located at 111 East Commercial Street, Willits, California, not less than 24 hours prior to the meeting set forth on this agenda.
Dated this 22nd day of June, 2022.
Delores Pedersen, City Clerk
AMERICANS WITH DISABILITIES ACT (ADA) COMPLIANCE
The meeting room is wheelchair accessible and disabled parking is available. If you are a person with a disability and need disability-related modifications or accommodations to participate in this meeting, please contact Cathy Moorhead at (707) 459-7121 or Fax (707) 459-1562. Requests for such modifications or accommodations must be made at least two full business days prior to the meeting.
ADDITIONAL MEETING INFORMATION FOR INTERESTED PARTIES
Materials related to an item on this Agenda submitted to the Willits City Council, Planning Commission, or Community Development Agency after distribution of the agenda packet are available for public inspection at City Clerk’s office at 111 E. Commercial Street, Willits, during normal business hours.
Willits City Council Agenda – June 27, 2022 Page 2 of 2 CITY COUNCIL MEETING – ELECTRONIC ATTENDANCE
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Resolution No. 2022-__ Page 1 of 2 June 27, 2022
RESOLUTION NO. 2022-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILLITS RATIFYING AND EXTENDING FOR AN ADDITIONAL 30-DAYS, UNTIL JULY 27, 2022 THE CONTINUANCE OF
VIRTUAL CITY COUNCIL, COMMISSION, AND COMMITTEE MEETINGS DURING DECLARED STATE OF EMERGENCY PURSUANT TO GOVERNMENT CODE 54953 (AB 361).
WHEREAS, on October 13, 2021, the City of Willits adopted Resolution No. 2021-37, authorizing virtual City Council, Commission and Committee meeting during the Declared State of Emergency, which is to be renewed every 30-days. FURTHERMORE, the Resolution was renewed on November 10, 2021, Resolution No. 2021-40; December 8, 2021, Resolution No. 2021-42; December 20, 2021, Resolution 2021-47; and January 12, 2022, Resolution No. 2022- 01; February 9, 2022, Resolution No. 2022-11, March 9, 2022, Resolution No. 2022-15; March 23, 2022, Resolution No. 2022-16; April 13, 2022, Resolution No. 2022-20; May 11, 2022, June 8, 2022 Resolution No. 2022-37; June 22, 2022 Resolution No. 2022-__ and WHEREAS, AB 361 was signed by the Governor of the State of California, enacting certain changes to the Brown Act as set forth in Government Code section 54953; and WHEREAS, AB 361 authorizes local legislative bodies to continue having purely virtual meetings using teleconferencing and virtual meeting technology as long as there is a “proclaimed state of emergency” and either 1) State or local officials imposing or recommending measures that promote social distancing, or 2) The legislative body finding that meeting in person would present an imminent safety risk to attendees; and
WHEREAS, the state of emergency proclaimed by the Governor on March 4, 2020, related to the pandemic of coronavirus commonly known as COVID-19 has not been rescinded and remains in effect; and
WHEREAS, Mendocino County, California continues to be in an area of high transmission rates and experiences new variants of COVID-19, and the risk of illness or death due to these conditions remain significant to the general public; and WHEREAS, the City Council has determined virtual meetings have not limited participation of Council Members, City Staff and other potential attendees; and WHEREAS, staff advised the City Council that modifications to the Council Chambers and the Community Center to accommodate on-site and/or hybrid meetings are cost prohibitive.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Willits that:
1. The City Council determines that the pandemic of COVID-19 creates an imminent safety risk to councilmember, staff, and other potential attendees of City Council meetings.
2. In accordance with AB 361, the City Council shall re-consider the passage of this resolution not less than every 30 days to determine whether the state of emergency continues to directly impact the ability of the members to meet safely in person, or whether state or local officials continue to impose or recommend measures to promote social distancing, until this resolution is rescinded.
The above and foregoing Resolution was introduced by Councilmember ________ seconded by Councilmember __________, and passed and adopted at a special meeting of the City Council of the City of Willits, held on the 27th day of June, 2022, by the following vote:
Resolution No. 2022-__ Page 2 of 2 June 27, 2022
AYES:
NOES:
ABSENT:
ATTEST:
____________________________________
_________________________
SAPRINA RODRIGUEZ, Mayor
City Council of the City of Willits
DELORES PEDERSEN
City Clerk
Item No. 3
Meeting Date: June 27, 2022
AGENDA SUMMARY REPORT
To: Honorable Mayor and Council Members
From: Manuel Orozco, Finance Director
Agenda Title: DISCUSSION AND POSSIBLE ACTION TO ADOPT PROPOSED FY 2014/2015 BUDGET Type: Presentation Consent Regular Agenda Public Hearing Urgent Time: 30 min.
Summary of Request: On June 13th, the City Council reviewed a preliminary FY 2022-2024 Biennial Budget. After receiving input from Council, staff was tasked with re-evaluating revenues and re-aligning expenditures.
On June 21st, City Council received a revised Biennial Budget and reviewed the staff changes on an individual basis.
The Proposed Budget includes the General Fund operating budget, Special Revenue/Permanent Funds, Enterprise Funds, Successor Agency Fund and the Five-Year Capital Improvement Plan.
The General Fund budget inclusive of revenues, expenditures, and transfers is balanced at $6.8M. The balanced budget is a result of budget discipline and strong fiscal practices as requested by the Council.
Special Revenue and Permanent Funds have been appropriated in accordance with the legal restrictions placed on those funds, and are available to support specific programs or capital projects.
Enterprise Funds have been appropriated to run the operations of our Airport, Water and Sewer Funds. Additionally, Private Purpose Trust Funds have been appropriated for the Successor Agency.
The Capital Improvement Plan includes budgeting of resources for planned capital projects in FY 2022-24 and programs projected over the next five years.
Analysis: Staff has incorporated the Councils direction from the June 13th Meeting resulting in the changes identified in the memo sent to the Council and attached to this report.
Environmental Determination: Staff has found that adopting the Operating and Capital Improvement Plan Budgets is exempt from CEQA. The Operating and Capital Improvement Plan documents are used by the City as planning documents.
CEQA Guidelines section 15060(c) states “An activity is not subject to CEQA if … [t]he activity is not a project as defined in Section 15378.” CEQA Guidelines section 15378(b)(4) states “project” does not include…the creation of government funding mechanisms or other government fiscal activities which do not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment.” The Operating and CIP Budgets serve as a funding mechanism that does not commit the City to undertake any of the particular projects listed therein. As a result, the approval of the Operating and CIP Budgets are not considered a “project” subject to CEQA.
Before the City commits to the implementation of any of the individual projects listed in the CIP, the City analyzes whether the individual project has the potential to create any significant effect on the environment, and if so, completes appropriate environmental review for that particular project before its approval.
Attachments (list in packet assembly order):
1. Exhibit A - Fiscal Year 2022-22 Proposed Biennial Budget Book
2. Resolution of the City Council of the City of Willits Approving and Adopting the Operating Biennial Budget for the City of Willits for FY 2022-24
3. Resolution of the City Council of the City of Willits Adopting the Five-Year Capital Improvement Program for Fiscal Years 2022-24 through 2026-27 and Including Fiscal Year 2022-2024 CIP Projects as Included in the City Biennial Budget for Fiscal Years 2022-2024.
Recommended Action: Adopt the Biennial Budget for both Fiscal Year 2022-2023 and Fiscal Year 2023- 2024 as presented.
Alternative(s): None recommended.
Fiscal Impact: As set forth in the budget document.
Reviewed by: City Manager City Attorney Assistant City Manager City Clerk Finance Director Human Resources Risk Manager
Council Action: Approved Denied Other: ________________________________________ Records: Agreement Resolution #_________ Ordinance #_________ Other _________ Other minor formatting changes were made throughout the budget including the addition of a Table of Contents and the addition of the Resolutions authorizing the budget. These changes will be finalized once City Council passes the budget and signatures are acquired.
Respectfully submitted,
Manuel Orozco
Finance Director
To: City Council
From: Finance Department
CC: City Manager; Assistant City Manager; City Clerk; Department Heads Date: June 21, 2022
Re: Budget Adjustments
Budget
Follow‐up:
Following the Budget Workshop on June 13, 2022, staff took suggestions and provided additional review of the staffing assignments and appropriations for contracts, transfers, and other line items of various departments and have made the changes proposed:
Full Time Equivalent (FTE) Summary was adjusted to represent a department perspective. Additionally, narratives now include a breakdown of the FTE by department. Adjustments to FTE’s were made in the Community Development Department. Moving Code Enforcement Officer to Department 1011 and adjusting a forecasting assumption on the of staff costs which reduced the appropriations within the Community Development Department and the water and sewer funds.
Added appropriation to Emergency Services for Additional Contractor. Added appropriations to Planning to include GIS Contracts including the safety and land use element. Adjusted the appropriation mix of Department 1012.
Adjusted appropriations in Department 1015 to include addition in other contracts for Electrical Engineer.
Updated language on the Budget Narratives for Departments 1010, 1011, 1012 and 1015. Added Oil Reservoir Removal/Mitigation project to narrative in Department 1030. Corrected the engineering allocation amount for department 1042 in FY 22‐23. Removed the appropriations for the Capital Improvement Project (CIP) titled California Penn Project from Fund 501.
Changed the appropriations for the engineering allocation from Credit to Debit. Adjusted transfers out and transfers in from Funds 500, 501, 503, 400, 401, 403, and 410 to ensure that he propre amounts are contributing to the projects that will be housed in one place to ensure proper fiscal facilitation of each CIP Project for capitalization. Retitled Fund 265 to reflect its proper title as the Successor Agency to the community development commission.
Inserted Fund 420 General Plan Project to the budget to account for these costs. 111 E. Commercial Street
Willits, California 95490
Tel | 707.459.4601
Fax | 707.459.1562
www.cityofwillits.org
Gateway to the Redwoods
City of Willits
Department BreakdownLink to Pie Charts
From Page 10 FY 2022‐23 FY 2023‐24 FY 2022‐23 FY 2023‐24 City Council 77,375.02 $ $ 81,800.00 City Council 77,375.02 $ $ 81,800.00 Administration 350,571 389,088Legal 92,400 101,640Contingencies 68,935 217,254CalPERS Unfunded Liability Costs 804,900 885,400 Election 5,250 825 Administration 1,322,055 1,594,207
Finance 289,885 322,150 Finance 289,885 322,150Human Resources 352,908 380,240 Human Resources 352,908 380,240 Information Technology 159,000 174,900 Information Technology 159,000 174,900 Planning 368,309 333,026Code Enforcement 189,841 199,600 Cannabis Compliance 197,312 196,100
Building & Safety 180,781 188,900
Building Maintenance 113,088 119,000 Community Development 1,049,330 1,036,626 Police Administration 405,820 425,900Dispatch 768,852 807,280Field Operations 1,368,864 1,437,400 State COPS Program 92,829 97,500
School Resource Officer (SRO) 106,573 111,900
Emergency Services 7,580 8,000 Police Department 2,750,518 2,887,980 Swimming Pool Operations 169,607 83,600 Swimming Pool Operations 169,607 83,600 Public Works Administration 35,463 37,280
Public Works Operations 69,733 71,134
Engineering 64,597 67,385PAGE Landfill 1,500 1,515 Public Works 171,293 177,314 Parks Maintenance 209,842 216,263 Parks Maintenance 209,842 216,263 Community Services 110,000 80,000 Community Services 110,000 80,000 Transfers Out 151,000 ‐ Transfers Out 151,000 ‐ Totals 6,812,813 $ $ 7,035,079 $ 6,812,813 $ 7,035,079
Memo to Council
Attachment 1
City of Willits
Department BreakdownLink to Page 10 ‐ FY 2022‐23
Police Department $2,750,518Administration $1,322,055Finance $289,885Human Resources $352,908 Information Technology $159,000Community Development $1,049,330City Council $77,375 Swimming Pool Operations $169,607
Public Works $169,607Parks Maintenance $209,842
Community Services $110,000Transfers Out $151,000
Police Department, $2,750,518
Administration, $1,322,055
Finance, $289,885
Human Resources, $352,908
Information Technology, $159,000
Community Development, $1,049,330
City Council, $77,375
Swimming Pool Operations, $169,607
Public Works, $169,607
Parks Maintenance, $209,842
Community Services, $110,000
Transfers Out, $151,000
Memo to Council
Attachment 2
City of Willits
Department BreakdownLink to Page 10 ‐ FY 2022‐23
Public Works $177,314
Police Department $2,887,980
Administration $1,594,207Finance $322,150Human Resources $380,240 Information Technology $174,900
Community Development $1,036,626City Council $81,800Swimming Pool Operations $83,600 Parks Maintenance $216,263Community Services $80,000
Public Works, $177,314
Police Department, $2,887,980
Administration, $1,594,207
Finance, $322,150
Human Resources, $380,240
Information Technology, $174,900
Community Development, $1,036,626
City Council, $81,800
Swimming Pool Operations, $83,600
Parks Maintenance, $216,263
Community Services, $80,000
Memo to Council
Attachment 3
MISSION STATEMENT
The City of Willits is primarily responsible for maintaining a safe, pleasant environment within the community by providing effective delivery of public services
In the process of providing representatives local government, the City identifies and anticipates concerns, problems and opportunities and takes action to address them The City also provides a catalyst in the development and maintenance of a well integrated community The City delivers critical public services in an efficient, professional and timely manner
The City is responsible for the preservation of community physical and aesthetic assets, and for the efficient management and equitable allocation of community fiscal resources
Essential to accomplishing the objectives outlined above is the selection, training, motivation and retention of highly qualified men and women as City employees
Table of Contents
Introduction
Letter of transmittal.............................................................................................................................. 1 Meet the City Council ........................................................................................................................... 5 Basis of Budgeting................................................................................................................................. 6 Summary Change in Staffing................................................................................................................. 9 General Fund Overview
General Fund Revenue and Expenditure Detail.................................................................................. 10 General Fund Revenue Detail ............................................................................................................. 11 Departmental Narratives and Budgets............................................................................................... 13 Enterprise Funds
Airport Fund............................................................................................................................................ 72 Wastewater Fund.................................................................................................................................... 74 Water Fund ............................................................................................................................................. 90 Special Revenue Funds
Transportation Funds (200, 201 & 202)................................................................................................ 104 Landfill Post Closure Fund..................................................................................................................... 119 Lateral Repair Loans Fund..................................................................................................................... 124 Narcotics Forfeiture Fund ..................................................................................................................... 127 H&S Restitution Fund............................................................................................................................ 128 Community Development Business Loan Program Fund ..................................................................... 129 Law Enforcement Assistance Administration Fund .............................................................................. 130 Successor Agency Fund......................................................................................................................... 132 Capital Improvement Program Funds ..................................................................................................... 134 Project Sheets........................................................................................................................................... 138
TO: City Council
FROM: Brian P. Bender, City Manager
DATE: June 22, 2022
RE: Adopted Biennial Budget for Fiscal Years 2022-2024
INTRODUCTION
Each year the City Council sets our priorities through the adoption of an annual budget. This year, staff proposed the introduction of a Biennial Budget for the fiscal years of 2022-2024. Staff composed the Biennial Budget and the supporting Five-Year Plan by analyzing the current environment, identifying strategic priorities, and assembling long-term policies. Staff is confident that these combined financial tools create a financial arrangement to deliver high quality programs and services to our community. In a Biennial Budget model, the focus of delivering a budget is relieved every other year and efforts can be made to provide more reflection on how funding is in alignment of the City’s Adopted 2021 Goals to promote economic health by balancing revenues and expenditures to solve systemic problems. This Biennial Budget provides two-years of a balanced budget.
PROCESS AND DIRECTION
A challenging year as we brought a newly staffed Finance Department up to speed with the daily activities of the City and to introduce a reporting structure that will provide quarterly reporting of all funds and use of funds. This will include a report on the use of Measure K funding for ongoing services, reporting on cannabis revenues and of tourism revenues. This will be necessary, as great care will be required to review the financial economic outlook of the entire City amid a heightened risk of a recession as stated in the Governor’s May Revise of the Budget.
Additionally, as staff onboards, the need to complete our past incomplete audits is a must in order to satisfy a need to move toward solvency. The adoption of a Biennial Budget will allow staff to develop and implement policies and procedures necessary to solve systemic problems identified in the Cities Adopted 2021 Goals.
111 E. Commercial Street
Willits, California 95490
Tel | 707.459.4601
Fax | 707.459.1562
www.cityofwillits.org
Gateway to the Redwoods
1 Staff is currently developing a Long-Range, Financial Sustainability Plan in order to promote the City’s economic health and this will require an update of the various policies of the City that will come during this next fiscal year. One component is the development of the Basis of Budgeting section of this Biennial Budget. The Basis of Budgeting is a guideline on how the City will facilitate the appropriations of the budget so that all actions are transparent and fiscally sound.
This will also require a migration from our old accounting system to a more robust Enterprise Resource Planning (ERP) Accounting Software. This along with the reorientation of our Chart of Accounts will provide better reporting and allow for quarterly reporting in our position.
ANALYSIS
This year the City is moving towards solvency amid outside indicators potentially pointing toward recession. The Legislative Analyst’s Office cites that certain economic indicators suggest a heightened risk of a recession. This is despite an increase in revenues higher than the Governor’s Budget, the inflation rate, set at 8.3-percent as of April, has increased the cost of goods and services including gas and food prices this as indications of a tight labor market and falling consumer sentiment showing a decline of (21- percent). Although these indicators do not guarantee that a recession is on the way, past experience should have the City find its ground by stabilizing its funding to work within the means of the City’s tax base while increasing reserves and seeking to reduce pension liability.
Because of this, there was a real pressing need to increase City Staffing to mitigate risks, improve efficiency, implement processes and procedures, complete audits, and cover deficiencies in a long-term strategy to create solvency. Although additional dispensaries are about to come online, the City should not depend on the tax revenue from Cannabis sales due to the demonstrated pricing volatility over the prior year which shows a preliminary decline of (37.9-percent) or ($0.2 million).
Staff is adopting a conservative approach to the total revenues being collected over the next fiscal year as we incorporate the probability of issues regarding an increased risk of recession. Staff projects an only one-percent increase in the General Fund (not including transfers-in), due to the heightened risk of a recession. The largest increase is the Measure K funding of which has been steadily increasing after implementation and the projection is for an increase by 20-percent over Fiscal Year 21/22, or $1.5 million.
The budget assumes that total taxes will increase by a total of 5.4-percent or $0.3 million, with Measure K funding offset by an expected decrease of our Cannabis Tax of 37.5-percent, or ($0.2 million).
Due to the economic outlook expressed above, staff feels it is important to develop a Financial Crisis Plan should the increased risk becomes a certainty. During this next budget cycle, staff is committing to preparing the City for financial solvency.
2 MUNICIPAL SOLVENCY
There are four areas of municipal solvency that has been identified by staff. The goal of staff is to achieve all for levels of solvency to ensure the provision of services meets the community’s needs now and in the future. These areas of solvency are described as follows:
Cash Solvency, this represents the City’s ability to fund operations from current revenues, without resorting to borrowing funds. Until recently, the City’s cash solvency was dangerously low, requiring the support of Measure K to allow the City to provide the much-needed services to the community.
However, it is necessary to establish fiscal discipline to ensure that the City remains Solvent in the future. This is especially true in this environment where inflation threatens the solvency of the City. Budgetary Solvency is represented by presenting an operating budget in which revenues equal or exceed expenses. In prior years, the City has had deficits that lead to the necessity of the passage of Measure K to assist in the long-term solvency of the City. However, with the increasing inflation year over year which will increase existing liabilities, and the expected slower growth in revenue due to a slowing of the economy it is important that staff maintain Budgetary Solvency from year to year by implementing processes that create sound sustainability. The implementation of this budget will also include a Basis of Budgeting that is new but tracks the existing appropriations and places them in assessment as a means to protect the funding.
Long-Term Financial Solvency, representing long-term sustainability that includes the ability to sufficiently fund operating and capital expenses while maintaining an appropriate level of reserves.
The City’s extensive unfunded liabilities and slow growth in revenues compared to expenses create major challenges.
Service-Level Solvency is the ability of the City to maintain or increase the level of services to the community while remaining financially sustainable and responsible in funding. This is the ultimate goal of financial management within a City and it is staff’s goal to one day obtain.
LIABILITIES
A component of solvency is to address the City’s Long-Term Liabilities and Long-Term obligations throughout the City. For the Long-Term Liabilities staff is looking into the employment liabilities that accrue through the retirement system. A component of this will be for the City to begin paying the UAAL at the beginning of the year and take advantage of the discount that is provided by paying early.
Additionally, staff should seek to provide a comprehensive overview of what it would require to repair infrastructure by cost and project. Then set the bar to measure ourselves looking at the solvency of the City using the defined metrics above.
3 CONCLUSION
This proposed budget is a reflection of the City of Willits’ commitment to meet our financial challenges head on, while maintaining appropriately responsive service levels. The revenue challenges over the past three fiscal years, has shown the need for municipal solvency and the need to ensure that the City establish processes and procedures to manage within our means, and allow the City to make progress toward restoring reserves to required levels to meet the challenges imposed by the promises of the past.
The modest growth in positions and continued conservative budgeting will allow the City to maintain responsive services at a reasonable cost.
We personally want to thank the City Council for your direction and action, along with the Citizens of Willits, in getting Measure K passed to allow the staff to continue to provide quality services to our community. We also want to thank Department Heads and their staff for the diligent work on getting this Biennial Budget out quickly and efficiently.
Respectfully Submitted,
Brian P. Bender Manuel J. Orozco
City Manager Finance Director
4 City Council
Greta Kanne † Saprina Rodriguez † Gerardo Gonzalez † Madge Strong † Larry Stranske Vice Mayor Mayor Councilmember Councilmember Councilmember City Staff
City Manager…………………………………………………………………………………….. Brian P. Bender Assistant City Manager……………………………………………………………………… Cathy Moorhead Chief of Police…………………………………………………………………………………… Fabian Lizarraga Director of Public Works………………………………………………...................... Scott Herman Finance Director……………………………………………………………………………….. Manuel J. Orozco Community Development Director……………………………………………………. Dusty Duley City Clerk…………………………………………………........................................... Delores Pederson City Attorney……………………………………………………………....…………………… James Lance City Council Commissions, Committees, and Boards
Finance CommiƩee † Water & Wastewater Systems CommiƩee † Revit‐Ed Committee League of California CiƟes / Redwood Empire Division † Mendocino Council of Governments (MCOG) Economic Development & Financing Corporation (EDFC) † Mendocino Solid Waste Management Authority (MSWMA) Mendocino Transit Authority (MTA) † Local Agency FormaƟon Commission (LAFCo) Mendocino County Museum
5 BASIS OF BUDGETING
AND ACCOUNTING
The accounting policies of the City conform to “Generally Accepted Accounting Principles” (GAAP). Accounts of the City are organized on the basis of funds, each of which is considered a separate accounting entity. Fund accounting segregates funds according to their purpose and is used to aid management in demonstrating compliance with finance-related legal and contractual provisions.
The City’s basis of budgeting for Governmental Funds (General Funds, Special Revenue Funds, and Capital Project Funds and Fiduciary Funds) are modified accrual basis of accounting.
Under this method, revenues are budgeted according to when they are both measurable and available. Revenues are considered to be available when they are collected within the fiscal current year, or soon enough thereafter to pay liabilities of the current period. Licenses, property taxes and taxpayer-assessed tax revenues (e.g., franchise taxes, sales taxes, motor vehicle fees, etc.), net of estimated refunds and uncollectible amounts, and interest associated with the current fiscal period are all considered susceptible to accrual and so have been recognized as revenues of the current fiscal period. Revenue from grants, entitlements, and donations is recognized as revenue in the fiscal year of which all eligibility requirements have been satisfied.
Expenditures are recorded to the related fund liability as it is incurred, except for claims and judgments, and compensated absences, which are recognized as expenditures to the extent they have matured, and principal and interest on general long-term debt.
Proprietary funds (Enterprise Funds) are accounted for using the accrual basis of accounting.
Under the accrual basis of accounting, revenues are recognized in the period in which they are earned, while expenses are recognized when the liability is incurred.
The Annual Audited Financial Report shows the status of the City’s finances on GAAP basis.
The City’s budget is adopted on a basis substantially consistent with GAAP, with the following exceptions:
• Principal payments on long-term debt within the Enterprise Funds are applied to the outstanding liability on a GAAP basis, but are expended on a Budget basis. • Capital Outlay within Enterprise Funds are recorded as assets on a GAAP basis and expended on a Budget basis.
• Depreciation expense is recorded on a GAAP basis only.
Appropriations and Amendments
City Council approves, except as noted:
Increases in appropriations from unanticipated revenues, or fund balances including retained earnings, within a department or fund.
Transfers of appropriations between funds, departments, or program budgets. Decreases in appropriations, with the exception that the City Manager may direct Department Heads to suspend expenditures as needed to respond to emerging negative fiscal conditions.
6 City Manager or Designee approves as follows:
Without increasing overall appropriations, the City Manager (or designee) would have authority to allow spending to exceed an individual line item up to the amount of the overall budget for the department holding the appropriation within the general fund. Without increasing overall appropriations, the City Manager (or designee) would have unlimited authority for adjustments between the categories or program budgets within a department, in the General fund, or within a fund for all Special Revenue Funds, Proprietary Funds, and Fiduciary Funds.
Without increasing overall appropriations, the City Manager (or designee) would have authority to move contingency funds to the appropriate department for expenditure in accordance with GAAP.
Without increasing overall appropriations, the City Manager (or designee) would have authority to move appropriations between the General Fund departments up to 3% of the Adopted Budget.
Without increasing overall appropriations, the City Manager (or designee) would have the authority to best implement Capital Improvement Projects, by transferring appropriations and revenue sources between projects when appropriate.
Finance Director would have the authority to carry forward remaining appropriations, at the end of the fiscal year, for purchase orders (legally encumbered), projects, capital projects and equipment that will be needed in the next fiscal year to fund expenses that were delayed or span between the fiscal years.
City Manager would have authority to suspend expenditures and utilize assignments as needed to respond to emerging negative fiscal conditions.
Nonspendable, Committed and Assigned Fund Balances
Nonspendable Fund Balance classification include amounts that cannot be spent because they are either not in spendable form or legally or contractually required to be maintained intact, such as items not able to be converted into cash (Inventories, or prepaid amounts).
Committed Fund Balances, also known as Reserves, are internally imposed by the City through resolution or ordinance. Once an amount is committed, it cannot be used for any other purpose unless the government, by taking the same type of action (resolution or ordinance), removes or changes the constraint. Assigned Fund Balance is a classification of assignment imposed by a department that is designed to set aside funding for a specific intent. The intent is not set by formal action and can be moved in and out of assignment by the authority of the City Manager and only after council has approved the use of funds through appropriation. The assignments are to be used to hold certain monies for certain expenses that facilitate the intent expressed by council to provide specific services such as in construction projects, plan projects, purchase orders, vehicle replacement, and equipment replacement. Unassigned Fund Balance is the residual balance left after all activities are complete within a year. There should be no negative fund balance when there are assigned balances created for specific projects.
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8 City of Willits
Summary Change in FTE for Fiscal Years 2022-2024
Begining Fiscal Year Added By Council Budgetary Adjustment End of Fiscal Year 1 - City Administration
Assistant City Manager 0.00 1.00 0.00 1.00
City Clerk 1.00 0.00 0.00 1.00
City Manager 1.00 0.00 0.00 1.00
1 - City Administration Total 2.00 1.00 0.00 3.00
2 - Human Resources
Human Resources Manager 1.00 0.00 0.00 1.00
2 - Human Resources Total 1.00 0.00 0.00 1.00
3 - Finance Department
Administrative Specialist 1.00 (1.00) 0.00
Finance Director 1.00 0.00 0.00 1.00
Office Assistant III (Accountant) 0.00 1.00 2.00 3.00
Office Assistant III / Utility Billing 1.00 0.00 0.00 1.00 Sr. Accountant 1.00 0.00 (1.00) 0.00
3 - Finance Department Total 4.00 1.00 0.00 5.00
4 - Community Development
Building Official / Code Enforcement Officer 1.00 0.00 0.00 1.00 Code Enforcement Officer 0.00 0.00 1.00 1.00
Community Development Director 1.00 0.00 0.00 1.00
Community Development Specialist 1.00 0.00 0.00 1.00
Office Assistant III / Community Dvlpmt 1.00 0.00 0.00 1.00 City Planner 1.00 0.00 0.00 1.00
4 - Community Development Total 5.00 0.00 1.00 6.00
5 - Police Department
Administrative Services Coordinator 1.00 0.00 0.00 1.00 Chief of Police 1.00 0.00 0.00 1.00
Community Services Officer I 1.00 0.00 2.00 3.00
Dispatch Center Supervisor 1.00 0.00 0.00 1.00
Police Dispatcher 2.00 0.00 2.00 4.00
Police Dispatcher (PT - 0.2) 0.00 0.00 0.00 0.00
Police Lieutenant 1.00 0.00 (1.00) 0.00
Police Officer I 4.00 0.00 (3.00) 1.00
Police Officer I - COPS Grant 1.00 0.00 0.00 1.00
Police Officer I - SRO 1.00 0.00 0.00 1.00
Police Officer II 1.00 0.00 3.00 4.00
Police Officer III 1.00 0.00 0.00 1.00
Police Sergeant 4.00 0.00 0.00 4.00
5 - Police Department Total 19.00 0.00 3.00 22.00
Associate Engineer 1.00 0.00 0.00 1.00
Chief Wastewater Plant Operator 1.00 0.00 0.00 1.00
Chief Water Plant Operator 1.00 0.00 0.00 1.00
Engineering Technician 1.00 0.00 0.00 1.00
Maintenance Worker I 1.00 0.00 0.00 1.00
Maintenance Worker I (Parks) 1.00 0.00 0.00 1.00
Maintenance Worker II 2.00 0.00 0.00 2.00
Operator I 1.00 0.00 0.00 1.00
Operator II 2.00 0.00 0.00 2.00
Operator II 2.00 0.00 0.00 2.00
Operator III 5.00 0.00 0.00 5.00
Project Manager II 2.00 0.00 0.00 2.00
Public Works Director 1.00 0.00 0.00 1.00
Public Works Maintenance Foreman 1.00 0.00 0.00 1.00
Public Works Superintendent 1.00 0.00 0.00 1.00
Utilities Superintendent 1.00 0.00 0.00 1.00
6 - Public Works Total 25.00 0.00 0.00 25.00
Grand Total 56.00 2.00 4.00 62.00
9 City of Willits
Fiscal Year 2021-22 Proposed Budget
General Fund Revenue and Expenditure Detail
ADOPTED ADOPTED PROPOSED PROPOSED
BUDGET BUDGET BUDGET BUDGET
REVENUES FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24
Taxes 3,122,235 5,072,348 5,343,820 5,513,000
Franchises 277,154 299,000 317,300 320,200
Licenses 147,475 148,000 147,475 147,475
Permits 191,521 197,000 191,521 191,521
Fines Forfeitures 8,500 4,000 8,500 8,500
Interest & Rentals 30,000 22,500 30,000 30,000
Other Government Agencies 197,251 274,456 158,251 158,251 Service Charges 171,300 207,800 66,800 66,800
Overhead / Administration 581,313 679,532 539,146 589,332 Other Revenues 10,000 10,000 10,000 10,000
Transfers-In 0000
Total Revenues 4,736,749 6,914,636 6,812,813 7,035,079
EXPENDITURES
1001 - City Council 167,681 179,687 77,375 81,800
1002 - Administration 719,366 743,766 350,571 389,088
1003 - Finance 270,025 280,517 289,885 322,150
1004 - Legal 99,000 112,400 92,400 101,640
1005 - Human Resources 241,077 295,020 352,908 380,240
1006 - Election 3,500 650 5,250 825
1007 - Information Technology 70,000 82,000 159,000 174,900 1010 - Planning 321,046 365,267 368,309 333,026
1011 - Code Enforcement 33,340 52,954 191,391 200,350
1012 - Cannabis Compliance 204,130 213,824 197,062 195,800 1015 - Building & Safety 100,813 152,252 195,731 203,950 1016 - Building Maintenance 108,345 115,549 113,088 119,000 1020 - Police Administration 322,933 399,735 405,820 425,900 1021 - Dispatch 469,690 594,799 768,852 807,280
1022 - Field Operations 1,255,661 1,526,678 1,368,864 1,437,400 1023 - State COPS Program 0 100,571 92,829 97,500
1024 - School Resource Officer (SRO) 0 85,375 106,573 111,900 1025 - Emergency Services 1,000 1,000 7,580 8,000
1030 - Swimming Pool Operations 81,660 78,362 169,607 83,600 1040 - Public Works Administration 73,737 88,907 35,463 37,280 1041 - Public Works Operations 48,169 54,010 69,733 71,134 1042 - Engineering 137,912 17,099 64,597 67,385
1045 - PAGE Landfill 350 8,350 1,500 1,515
1050 - Parks Maintenance 120,325 302,473 209,842 216,263 1070 - Community Services 36,850 43,000 110,000 80,000
1097 - Contingencies 0 0 52,685 201,754
1098 - CalPERS Unfunded Liability Costs 590,086 590,086 804,900 885,400 1099 - Transfers Out 77,292 185,000 151,000 0
Total Expenditures 5,553,988 6,669,331 6,812,813 7,035,079 Excess / (Deficit) of Revenues over
Expenditures (817,239) 245,305 0 0
10 NON-DEPARTMENTAL REVENUE – GENERAL FUND (1000)
BASIC FUNCTIONS: This department, as the title implies, is used to account for all revenue that is not departmentally specific. This revenue is used to augment all general fund departments where expenditures exceed the departmentally specific revenue. 2022-2024 PROGRAM GOALS:
Maintain the integrity of this department through active participation and advocacy in efforts to assure that Federal and State legislation does not result in the further deterioration of various discretionary revenues. As well, actively support local, regional, and statewide efforts to achieve legislative return of City revenues and the elimination of certain inter-jurisdictional charges (booking fees, property tax administration fees, DUI fees, forensic fees, animal control fees, etc.). 11 City of Willits
FY 2021-22 Proposed Budget
General Fund Revenue Detail
ADOPTED ADOPTED PROPOSED PROPOSED
BUDGET BUDGET BUDGET BUDGET
Description FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 Property Taxes - Secured 100.1000.1201.000 $ 441,000 $ 456,500 $ 449,000 $ 453,500 Property Taxes - Unsecured 100.1000.1202.000 47,040 47,500 Supplemental Roll Taxes 100.1000.1203.000 70 100
Property Tax - Prior Unsecured 100.1000.1205.000 540 500 Property Tax in Lieu of Vehicle License Fee 100.1000.5201.000 508,235 524,000 535,900 541,300 RPTTF RDA Residual Payments (WRDA) 100.1000.1700.000 195,000 155,000 188,270 192,000 Sales Taxes 100.1000.1300.000 1,280,000 1,803,948 1,861,000 1,907,500 Measure K Sales Tax 150.0202.1300.000 - 1,250,000 1,500,000 1,545,000 Proposition 172 Sales Tax 100.1022.1300.000 47,000 55,900 34,000 34,000 Transient Occupancy Taxes 100.1000.1400.000 285,000 415,000 440,000 453,200 Cannabis Tax 100.1000.1800.000 348,000 400,000 250,000 300,000 Real Property Transfer Tax 100.1000.1500.000 18,000 12,000 38,000 38,400 TOTAL TAXES 3,122,235 5,072,348 5,343,820 5,513,000
Franchise - Solid Waste 100.1000.2301.000 $ 163,259 $ 175,000 $ 180,000 $ 181,800 Franchise - Cable TV 100.1000.2302.000 24,195 24,000 24,000 24,000 Franchise - Gas 100.1000.2303.000 89,700 100,000 23,300 23,500 Franchise - Electric 100.1000.2304.000 90,000 90,900
TOTAL FRANCHISES 277,154 299,000 317,300 320,200
Business Licenses 100.1000.2202.000 $ 146,500 $ 147,500 $ 146,500 $ 146,500 Tobacco Permits 100.1000.2202.004 975 500 975 975
Other Licenses - - - -
TOTAL LICENSES 147,475 148,000 147,475 147,475
Other Permits 100.1015.2420.000 $ 20,000 $ 15,000 $ 20,000 $ 20,000 Permit Fees - Cannabis 100.1010.2420.001 110,021 120,000 110,021 110,021 Encroachment Permits 100.1040.2403.000 6,500 12,000 6,500 6,500 Building Permits 100.1015.2401.000 55,000 50,000 55,000 55,000 TOTAL PERMITS 191,521 197,000 191,521 191,521
Parking Fines 100.1020.3203.000 $ 3,500 $ 2,500 $ 3,500 $ 3,500 Traffic Fines - - - -
Code Enforcement Appeals / Fees 100.1011.6220.000 5,000 1,500 5,000 5,000 TOTAL FINES & FORFIETURES 8,500 4,000 8,500 8,500
Building Rents and Leases $ 10,000 $ 10,000 $ 10,000 $ 10,000 Interest Earnings 20,000 12,500 20,000 20,000
TOTAL INTEREST & RENTALS 30,000 22,500 30,000 30,000
Homeowner Property Tax Relief (HOPTR) 100.1000.5203.000 $ 4,000 $ 5,300 $ 4,000 $ 4,000 Motor Vehicle Fees - Residuals 100.1000.2230.000 4,000 4,000 4,000 4,000 State Grant - STP - - - -
State Funding - Police Dept. 100.1025.5206.001 - - - -
Federal Funding - Police Dept. 100.1022.5620.000 2,500 - 2,500 2,500 COPS (SLESF) Funding 100.1023.5420.000 139,000 205,156 100,000 100,000 SRO Funding 100.1024.5420.000 - 60,000 - -
POST Training Reimbursement 100.1020.6231.000 6,000 - 6,000 6,000 CARES Act Funding - State 100.1000.7250.000 41,751 - 41,751 41,751 12 City of Willits
FY 2021-22 Proposed Budget
General Fund Revenue Detail
ADOPTED ADOPTED PROPOSED PROPOSED
BUDGET BUDGET BUDGET BUDGET
Description FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 TOTAL FROM OTHER AGENCIES 197,251 274,456 158,251 158,251 Police Services 100.1000.6230.000 $ 6,000 $ 5,000 $ 6,000 $ 6,000 Finance Services 100.1003.6650.000 1,800 1,800 1,800 1,800 Planning & Zoning Fees 100.1010.6220.000 25,000 17,500 25,000 25,000 Parks and Recreation Fees 100.1050.4211.000 30,000 30,000 30,000 30,000 Public Works Services 100.1042.6650.000 3,500 3,500 3,500 3,500 Miscellaneous Revenue 100.1020.7250.000 - - 500 500
Water Filling Station / Vehicle Use Charges 100.1050.7250.000 105,000 150,000 - - TOTAL SERVICE CHARGES 171,300 207,800 66,800 66,800
TOTAL OVERHEAD / ADMIN 100.1000.6300.000 581,313 679,532 539,146 589,332 TOTAL OTHER REVENUES 100.1003.7250.000 10,000 10,000 10,000 10,000 TOTAL GENERAL FUND 4,736,749 $ $ 6,914,636 $ 6,812,813 $ 7,035,079 13 COUNCIL/CLERK (1001)
BASIC FUNCTIONS: Provide policy and program direction to City Manager; receive, review, and respond to community issues and concerns; participate and represent City in various forums including City commissions, boards and committees, joint powers agencies, other units of local government, state and federal agencies; adopt an annual budget; approve expenditures which exceed expenditure approval limits of City Manager; supervise City Manager; serve as City Planning Commission and Industrial Development Authority. City Clerk duties include coordination of Form 700 FPPC filing; staff support to Council Members and Council Committees/Commissions; attendance at Council and Committee meetings; preparation of City Council agendas and minutes. 2022-2024 PROGRAM GOALS:
City Council
Continue progress in assuring long-term financial stability of City. Maximize public service delivery in all City departments at the least public cost. Continue active promotion of local and county-wide economic development. Continue efforts to replace deteriorated infrastructure (streets, storm drains, water lines, and other public facilities).
City Clerk
Maintain official records of the City and continue improvements to the record management and retention program.
Prepare agendas, minutes, resolutions, proclamations, and public notices. Ensure compliance with the Brown Act.
Prepare ordinances for codification and maintain updates to the Willits Municipal Code. Respond to Public Records Act requests, pursuant to state law. Monitor compliance with Fair Political Practices Commission requirements. Oversee redesign of City’s website.
Provide support services to Public Facilities Corporation, as well as City Council appointed Committees and Commissions, as needed.
ALLOCATED POSITIONS: 22/23 23/24
City Clerk FTE 0.29 FTE 0.29
BUDGET LINE ITEM COMMENTS/DETAILS:
2050-000 City clerk memberships.
2055-000 Miscellaneous Council materials.
2081-030 Videotaping Council meetings and codification. 2105-000 Mileage and travel costs related to LCC meetings City Clerk training and travel. 2199-000 Willits Community TV and other.
14 City of Willits
General Fund - Expenditure Detail
Department 1001 - City Hall
FY 20-21 FY 21-22 FY 22-23 FY 23-24
Adopted Adopted Proposed Proposed
Account Number Description Budget Budget Budget Budget
1001 CITY COUNCIL
100.1001.1001.000 REGULAR EMPLOYEES $ 148,531 $ 47,284 $ 26,819 $ 28,200 100.1001.1002.000 PART TIME EMPLOYEES 0 0 12,000 12,600 Salaries 148,531 47,284 38,819 40,800
100.1001.1011.000 FICA $ 0 $ 2,932 $ 2,407 $ 2,500
100.1001.1012.000 MEDICARE 0 686 563 600
100.1001.1013.000 HEALTH INSURANCE 0 94,669 7,321 7,700 100.1001.1014.000 RETIREMENT 0 4,710 3,580 3,800
100.1001.1015.000 UNEMPLOYMENT INSURANCE 0 1,259 107 100 100.1001.1016.000 WORKERS COMPENSATION INS. 0 3,097 328 300 Benefits 0 107,353 14,306 15,000
100.1001.2050.000 DUES AND SUBSCRIPTIONS $ 100 $ 100 $ 200 $ 200 100.1001.2055.000 OFFICE EXPENSE 800 800 800 800
100.1001.2090.000 PUBLICATION & LEGAL NOTICE 250 250 250 300 100.1001.2101.045 SPECIAL DEPARTMENTAL EXPENSE 5,000 5,000 5,000 5,300 100.1001.2105.000 TRANSPORTATION AND TRAVEL 2,000 4,000 5,500 5,800 100.1001.2199.000 OTHER SVCS AND SUPPLIES 6,500 6,500 6,500 6,800 Operational Expense 14,650 16,650 18,250 19,200
100.1001.2081.030 OTHER CONTRACTS $ 4,500 $ 8,400 $ 6,000 $ 6,300 Contracts & Professional Services 4,500 8,400 6,000 6,300 100.1001.3020.000 ISF EQUIPMENT CHARGES $ 0 $ 0 $ 0 $ 500 Transfers 0 0 0 500
Revenue Total 0 0 0 0
Expenditure Total 167,681 179,687 77,375 81,800
General Fund Net Cost 167,681 179,687 77,375 81,800
15 GENERAL ADMINISTRATION (1002)
BASIC FUNCTIONS: : Coordination of legal services; management and coordination of all City policies, programs, and services; negotiation and management of contracts; interface with other local governments, regulatory agencies, and state and federal agencies; management and coordination of City fiscal and human resources; public and agency notices as required; review of correspondence received and preparation/review of correspondence sent; implementation of ordinances and policies; interaction with and response to media; presentations to community groups; staff support to various JPA's and other intergovernmental agencies; revenue development, budgets and expenditure control; management of special projects; various franchise administration activities; coordination of economic development activities; risk management and insurance; management of City facilities; leases, agreements, etc.; response to citizen and community complaints; long range planning; maintenance of relationship with legislative and congressional representatives; other assignments established by City Council. 2022-2024 PROGRAM GOALS:
Maximize citywide service delivery systems and minimize impacts of State budget reductions. Identify and secure external funding sources to assist in supporting community infrastructure projects and law enforcement services.
Continue to manage City involvement in Remco clean-up. Renew focus upon community job creation and retention. Expand efforts to work collaboratively with units of local, state and federal government. Complete long-range capital improvement plans.
Respond to concerns/issues presented by community and Council members. Develop and maintain college level intern program.
ALLOCATED POSITIONS: 22/23 23/24
Assistant City Manager FTE 0.39 FTE 0.39
City Clerk FTE 0.18 FTE 0.18
City Manager FTE 0.39 FTE 0.39
BUDGET LINE ITEM COMMENTS/DETAILS:
2001-002 Public Facilities Corporation filing fee, annual report RRFI. 2015-000 All phone/fax costs for bottom floor of City Hall. 2032-000 Includes deductible for liability, property, workers’ compensation and dental deficit. 2033-000 REMIF worker’s comp fees; AFLAC Service Fees; City Manager Life Insurance. 2050-000 Redwood Empire Division dues, ICMA, League of CA Cities. 2055-000 Includes postage, office supplies for most City departments. 2081-030 LAFCO fees, web-site.
2084-000 To County of Mendocino.
2090-000 Required publications and notice in newspapers. 2095-000 Includes copier, postage meter, and folding machine. 2105-000 Includes training and travel reimbursement for local interagency and JPA meetings, LCC meetings, and other regional meetings.
16 City of Willits
General Fund - Expenditure Detail
Department 1002 - Administration
FY 20-21 FY 21-22 FY 22-23 FY 23-24
Adopted Adopted Proposed Proposed
Account Number Description Budget Budget Budget Budget
1002 GENERAL ADMINISTRATION
100.1002.7250.000 MISCELLANEOUS REVENUE $ 0 $ 10,975 $ 0 $ 0 Revenue 0 10,975 0 0
100.1002.1001.000 REGULAR EMPLOYEES $ 108,175 $ 74,161 $ 133,485 $ 140,200 100.1002.1002.000 PART TIME EMPLOYEES 0 0 2,340 2,500
Salaries 108,175 74,161 135,825 142,700
100.1002.1011.000 FICA $ 0 $ 4,598 $ 8,421 $ 8,800
100.1002.1012.000 MEDICARE 0 1,075 1,969 2,100
100.1002.1013.000 HEALTH INSURANCE 0 11,182 19,845 20,800 100.1002.1014.000 RETIREMENT 0 6,713 14,196 14,900
100.1002.1015.000 UNEMPLOYMENT INSURANCE 0 136 543 600
100.1002.1016.000 WORKERS COMPENSATION INS. 0 4,859 1,147 1,200 Benefits 0 28,563 46,121 48,400
100.1002.2001.003 COUNTY $ 0 $ 145 $ 145 $ 160
100.1002.2015.000 COMMUNICATIONS 10,000 8,600 8,600 9,460 100.1002.2050.000 DUES AND SUBSCRIPTIONS 4,500 6,500 7,500 8,250 100.1002.2055.000 OFFICE EXPENSE 10,000 15,000 15,000 16,500 100.1002.2091.000 ADVERTISING AND PRINTING 500 500 500 550 100.1002.2095.000 RENTS AND LEASES-EQUIPMENT 9,500 10,000 15,000 16,500 100.1002.2105.000 TRANSPORTATION AND TRAVEL 0 1,000 5,000 5,500 100.1002.2110.000 UTILITIES 0 0 0 12,500
100.1002.2084.000 TAX ADMINISTRATION FEE 6,000 9,000 10,000 11,000 Operational Expense 40,500 50,745 61,745 80,420
100.1002.2032.000 INSURANCE DEDUCTIBLE $ 75,000 $ 85,000 $ 89,250 $ 98,175 100.1002.2033.000 INSURANCE OTHER 0 2,500 2,630 2,893
100.1002.2061.020 OTHER PROFESSIONAL SVCS 40,000 0 0 0
100.1002.2081.030 OTHER CONTRACTS 11,000 11,000 15,000 16,500 Contracts & Professional Services 126,000 98,500 106,880 117,568 100.1002.3020.000 ISF EQUIPMENT CHARGES $ 0 $ 0 $ 0 $ 0 Transfers 0 0 0 0
100.1002.3032.051 CHAMBER OF COMMERCE $ 0 $ 6,000 $ 0 $ 0 100.1002.2031.000 INSURANCE AND BONDS 444,691 485,797 0 0 Non Operational & Intergovernmental 444,691 491,797 0 0 Revenue Total 0 10,975 0 0
Expenditure Total 719,366 743,766 350,571 389,088
General Fund Net Cost 719,366 732,791 350,571 389,088
17 FINANCE/TREASURER (1003)
BASIC FUNCTIONS: The Finance Director/City Treasurer is the chief financial officer of the City and exercises general supervision over the accounting of all departments under the direction of the City Manager and City Council. This department maintains all basic financial information. Specific duties and responsibilities include the receipt and disbursement of all City funds, cash management, compilation of the City budget under the direction of the City Manager, budgetary control, payroll preparation, billing functions, coordination of annual audit, preparation of various State and Federal reports, maintenance and improvement of data processing systems, review, approval and payment of all claims against the City, special projects, attendance at the City Council meetings and assistance to the various departments as required.
2022-2024 PROGRAM GOALS:
Provide accurate and timely financial information to the City Council, Department Heads, and the Public.
Prepare and present a balanced biennial budget.
Provide quarterly reports of budget progress and cash balances. Coordinate the development and training of finance department staff. Provide staff with opportunities for professional growth via training courses and seminars. Review and update the City’s current Accounting Policy Manual. Including adding policies that will allow for the planning of large projects using fund assignments in a long-term financial strategy designed to smooth out costs.
Create and implement Internal Service Funds to accommodate the replacement of Informational Technology and Vehicle Usage.
Create a Financial Crisis Policy and provide analysis of the City’s position during Quarterly presentations.
ALLOCATED POSITIONS: 22/23 23/24
City Clerk FTE 0.04 FTE 0.04
Finance Director FTE 0.28 FTE 0.28
Office Assistant III (Accountant) FTE 1.35 FTE 1.35
Office Assistant III / Utility Billing FTE 0.10 FTE 0.10 BUDGET LINE ITEM COMMENTS/DETAILS:
2041-000 ACS Support Costs, IT Tech Support, Internet Service City Hall, computer hardware, work station upgrades.
2050-000 Municipal Finance Officers Association and GFOA Dues. 2055-000 Checks, forms, utility bills,
2081-030 Municipal services annual fee, Municipal services audits, City Financial Statements and other annual reports.
2105-000 Computer training, seminars, workshops, conferences. 2199-000 Bank fees, bad check fees, credit card fees Etc.
REVENUE:
6650-000 Business License Application processing fees.
7250-000 Miscellaneous revenue.
18 City of Willits
General Fund - Expenditure Detail
Department 1003 - Finance
FY 20-21 FY 21-22 FY 22-23 FY 23-24
Adopted Adopted Proposed Proposed
Account Number Description Budget Budget Budget Budget
1003 FINANCE AND ACCOUNTING
100.1003.6650.000 FINANCE SERVICES $ 0 $ 0 $ 1,800 $ 1,800 100.1003.7250.000 MISCELLANEOUS REVENUE 0 10,000 10,000 10,000 Revenue 0 10,000 11,800 11,800
100.1003.1001.000 REGULAR EMPLOYEES $ 184,975 $ 125,991 $ 126,999 $ 133,300 Salaries 184,975 125,991 126,999 133,300
100.1003.1011.000 FICA $ 0 $ 7,811 $ 7,874 $ 8,300
100.1003.1012.000 MEDICARE 0 1,827 1,841 1,900
100.1003.1013.000 HEALTH INSURANCE 0 32,981 33,206 34,900 100.1003.1014.000 RETIREMENT 0 12,730 12,415 13,000
100.1003.1015.000 UNEMPLOYMENT INSURANCE 0 421 507 500
100.1003.1016.000 WORKERS COMPENSATION INS. 0 8,255 542 600 Benefits 0 64,026 56,386 59,200
100.1003.2015.000 COMMUNICATIONS $ 1,300 $ 1,000 $ 1,000 $ 1,100 100.1003.2041.000 EQUIPMENT MTCE & SUPPLIES 1,500 0 5,500 6,050 100.1003.2050.000 DUES AND SUBSCRIPTIONS 1,000 0 1,000 1,100 100.1003.2055.000 OFFICE EXPENSE 1,000 1,000 1,500 1,650 100.1003.2105.000 TRANSPORTATION AND TRAVEL 2,250 500 1,500 1,650 100.1003.2107.000 CONFERENCE & MEETINGS 1,500 500 2,000 2,200 100.1003.2108.000 TRAININGS 1,500 500 2,000 2,200
100.1003.2110.000 UTILITIES 0 0 0 12,500
100.1003.2199.000 OTHER SVCS AND SUPPLIES 5,000 7,000 7,000 7,700 Operational Expense 15,050 10,500 21,500 36,150
100.1003.2081.030 OTHER CONTRACTS $ 70,000 $ 80,000 $ 85,000 $ 93,500 Contracts & Professional Services 70,000 80,000 85,000 93,500 100.1003.3020.000 ISF EQUIPMENT CHARGES $ 0 $ 0 $ 0 $ 0 Transfers 0 0 0 0
Revenue Total 0 10,000 11,800 11,800
Expenditure Total 270,025 280,517 289,885 322,150
General Fund Net Cost 270,025 270,517 278,085 310,350
19 LEGAL SERVICES (1004)
BASIC FUNCTIONS: Provision of defense in all litigation and hearings; rendering of legal opinions; legal support services to City departments; attendance at all meetings of Council, Redevelopment Agency, Planning Commission, etc.; preparation and/or review of various documents including demand letters, indemnification agreements, contracts, joint powers agreements, leases, licenses and permits, policies, and memoranda of understandings; preparation of redevelopment law, planning law, and numerous other state and federal legislative and judicial determinations; and other duties as assigned by City Manager.
2022-2024 PROGRAM GOALS:
Manage litigation and represent City.
Update ordinances as necessary.
Provide legal review support to City Council and staff. Coordinate Remco-related cases.
Update Code enforcement policies and procedures.
Draft legal documents in support of staff, Council, policies, and Programs.
BUDGET LINE ITEM COMMENTS/DETAILS:
2050-000 Includes forms, books, subscriptions, software, Thompson West Law program. 2061-020 Specialized consulting attorneys.
2081-030 Contract City Attorney services.
20 City of Willits
General Fund - Expenditure Detail
Department 1004 - Legal
FY 20-21 FY 21-22 FY 22-23 FY 23-24
Adopted Adopted Proposed Proposed
Account Number Description Budget Budget Budget Budget
1004 LEGAL SERVICE
100.1004.2050.000 DUES AND SUBSCRIPTIONS $ 6,000 $ 7,400 $ 7,400 $ 8,140 Operational Expense 6,000 7,400 7,400 8,140
100.1004.2061.020 OTHER PROFESSIONAL SVCS $ 5,000 $ 5,000 $ 5,000 $ 5,500 100.1004.2081.030 OTHER CONTRACTS 88,000 100,000 80,000 88,000 Contracts & Professional Services 93,000 105,000 85,000 93,500 Revenue Total 0 0 0 0
Expenditure Total 99,000 112,400 92,400 101,640
General Fund Net Cost 99,000 112,400 92,400 101,640
21 HUMAN RESOURCES (1005)
BASIC FUNCTIONS: Provide quality services and support to the City Manager, City Departments, employees and applicants in the areas of employee relations, employee benefits, recruitment, retention, testing, classification/compensation, and risk management. Manage and administer all personnel programs and policies for the City and its employees; ensure compliance with various state and federally mandated programs including, but not limited to, OSHA, SB198 compliance, ADA requirements, harassment and workplace violence training, various federal and state labor code, etc.; manage modifications to personnel policies and procedures manual; conduct formal and informal negotiations with represented and unrepresented employees; employee-related dispute resolution; implementation of employee training and certification programs; and interface with Payroll and City departments regarding application of terms and conditions of labor agreements. 2022-2024 PROGRAM GOALS:
Implement Master Classification and Compensation Schedule (to be reviewed and adopted annually).
Update all current job descriptions and develop new job descriptions, as needed. Conduct classification and compensation study.
Develop succession planning strategies.
Monitor, implement, and manage changes related to health care reform and pension reform. Review employee benefits program annually and continue and improve upon annual employee Open Enrollment/Health Fair.
Update Personnel Policies and Procedures, as necessary, and ensure compliance with state and federal mandates.
Update citywide training programs and provide in-house training on a variety of subject areas. Improve employee orientation and recognition programs. Update Injury and Prevention Manual and monitor compliance of employee safety program. Implement HRMS application for efficient management of personnel information. Set-up DMV Pull Notification (EPN) Program.
Issue employee ID cards to all City employees, with priority given to those employees whom regularly work in the community (i.e., Public Works, Water, Sewer, Building Inspection/Code Enforcement).
ALLOCATED POSITIONS: 22/23 23/24
Human Resources Manager FTE 1.00 FTE 1.00
BUDGET LINE ITEM COMMENTS/DETAILS:
2050-000 Software subscription, other HR resources.
2055-000 Office expense.
2061-010 Legal services.
2061-013 Medical screenings, background checks, polygraphs, drug screens, credit checks, fingerprinting, stress tests, etc.
2081-030 Labor negotiation services and other contracts. 2091-000 Job announcements, advertising and printing.
2105-000 Human Resources conferences and travel.
2199-000 Employee appreciation, service pins.
22 City of Willits
General Fund - Expenditure Detail
Department 1005 - Human Resources
FY 20-21 FY 21-22 FY 22-23 FY 23-24
Adopted Adopted Proposed Proposed
Account Number Description Budget Budget Budget Budget
1005 HUMAN RESOURCES
100.1005.7250.000 MISCELLANEOUS REVENUE $ 0 $ 0 $ 0 $ 0 Revenue 0 0 0 0
100.1005.1001.000 REGULAR EMPLOYEES $ 132,177 $ 93,060 $ 112,217 $ 117,800 Salaries 132,177 93,060 112,217 117,800
100.1005.1011.000 FICA $ 0 $ 5,770 $ 6,957 $ 7,300
100.1005.1012.000 MEDICARE 0 1,349 1,627 1,700
100.1005.1013.000 HEALTH INSURANCE 0 26,793 26,793 28,100 100.1005.1014.000 RETIREMENT 0 7,063 8,517 8,900
100.1005.1015.000 UNEMPLOYMENT INSURANCE 0 238 448 500
100.1005.1016.000 WORKERS COMPENSATION INS. 0 6,097 948 1,000 Benefits 0 47,310 45,291 47,500
100.1005.2015.000 COMMUNICATIONS $ 250 $ 250 $ 0 $ 0
100.1005.2050.000 DUES AND SUBSCRIPTIONS 1,000 1,000 2,000 2,200 100.1005.2055.000 OFFICE EXPENSE 400 400 400 440
100.1005.2091.000 ADVERTISING AND PRINTING 7,500 35,000 35,000 38,500 100.1005.2105.000 TRANSPORTATION AND TRAVEL 3,250 2,000 3,000 3,300 100.1005.2108.000 TRAININGS 500 1,000 0 0
100.1005.2199.000 OTHER SVCS AND SUPPLIES 2,000 2,000 2,000 2,200 100.1005.2061.010 LEGAL $ 60,000 $ 60,000 $ 100,000 $ 110,000 100.1005.2061.013 PERSONNEL 3,000 30,000 30,000 33,000
100.1005.2061.014 INVESTIGATION 21,000 15,000 15,000 16,500 100.1005.2061.020 OTHER PROFESSIONAL SVCS 0 4,000 4,000 4,400 100.1005.2081.030 OTHER CONTRACTS 10,000 4,000 4,000 4,400 Contracts & Professional Services 94,000 113,000 153,000 168,300 Revenue Total 0 0 0 0
Expenditure Total 241,077 295,020 352,908 380,240
General Fund Net Cost 241,077 295,020 352,908 380,240
23 ELECTIONS (1006)
BASIC FUNCTIONS: The City Clerk serves as the City’s Elections Official and is responsible for coordination of municipal elections, including preparation and review of documents as mandated by state law; analysis of election correspondence; preparation of resolutions; coordination of County Elections Office contract to conduct consolidated elections; preparation and publication of notices; coordination of special or recall elections; and associated records management. 2022-2024 PROGRAM GOALS:
Ongoing election education from a variety of official resources. Coordinate with County to conduct municipal elections, as needed. Manage records related to municipal elections.
BUDGET LINE ITEM COMMENTS/DETAILS:
2050-000 California Elections Codes.
2055-000 Miscellaneous election supplies.
2090-000 Election notices.
2105-000 Election education materials.
24 City of Willits
General Fund - Expenditure Detail
Department 1006 - Elections
FY 20-21 FY 21-22 FY 22-23 FY 23-24
Adopted Adopted Proposed Proposed
Account Number Description Budget Budget Budget Budget
1006 ELECTIONS
100.1006.2055.000 OFFICE EXPENSE $ - $ 500 $ 550 $ 605
100.1006.2090.000 PUBLICATION & LEGAL NOTICE 0 150 200 220 100.1006.2110.000 UTILITIES 0 0 0 0
Operational Expense 0 650 750 825
100.1006.2081.030 OTHER CONTRACTS $ 3,500 $ 0 $ 4,500 $ 0 Contracts & Professional Services 3,500 0 4,500 0
100.1006.3020.000 ISF EQUIPMENT CHARGES $ 0 $ 0 $ 0 $ 0 Transfers 0 0 0 0
Revenue Total 0 0 0 0
Expenditure Total 3,500 650 5,250 825
General Fund Net Cost 3,500 650 5,250 825
25 INFORMATION TECHNOLOGY (1007)
BASIC FUNCTIONS: The Information Technology department facilitates all computer related needs including email, data storage and backup, internet access and security, computer services and security and server maintenance.
PROGRAM GOALS:
Migrate systems from County to APEX subcontractor
Migrate email systems from Groupwise to Microsoft Office Create a system-wide analysis of current computer capability and upgrade staff computers to a higher level of capability
Analyze and provide solutions to internet access issues that develop during migration from County services
26 City of Willits
General Fund - Expenditure Detail
Department 1007 - Information Technology
FY 20-21 FY 21-22 FY 22-23 FY 23-24
Adopted Adopted Proposed Proposed
Account Number Description Budget Budget Budget Budget
1007 INFORMATION & TECHNOLOGY
100.1007.2041.000 EQUIPMENT MTCE & SUPPLIES $ 35,000 $ 4,000 $ 50,000 $ 55,000 100.1007.2110.000 UTILITIES 0 0 0 0
Operational Expense 35,000 4,000 50,000 55,000
100.1007.2081.030 OTHER CONTRACTS $ 35,000 $ 78,000 $ 109,000 $ 119,900 Contracts & Professional Services 35,000 78,000 109,000 119,900 Revenue Total 0 0 0 0
Expenditure Total 70,000 82,000 159,000 174,900
General Fund Net Cost 70,000 82,000 159,000 174,900
27 PLANNING (1010)
BASIC FUNCTIONS: The Planning Division's primary role is liaison between the community and the City for development and implementation of regional, long-range and current planning projects, including the implementation, development, and review of the Zoning Code and General Plan, and the permitting, environmental review, and processing of planning permits. Staff services are provided to the City Council, City Manager, other City Departments, Willits Airport, Technical Advisory Committee, and Revit-ED Committee. Staff also participates in regular MCOG TAC, and other regional agency meetings to promote Willits. The Planning Division is also responsible for obtaining and managing certain grants to support the City’s goals and objectives.
2022-2024 PROGRAM GOALS:
Develop a plan to encourage the construction of new housing and the preservation of existing housing stock for the City.
Develop a long-range plan for the City of Willits that will provide a comprehensive analysis of current and future land use requirements, economic feasibility, environmental impacts, and implementation techniques.
Develop and complete a plan to annex properties adjacent to the City that are currently in the County for the purpose of creating a variety of new housing opportunities. Create financial mechanisms to insure that new development pays its fair share of costs to offset some or all the costs of public facilities related to development projects Develop a comprehensive urban forestry program that will preserve and grow the tree canopy for the benefit of residents and visitors.
Develop and implement economic development strategies for the City of Willits that will promote the development and maintenance of a strong business sector including business retention and attraction, tourism, marketing and revenue generation.
ALLOCATED POSITIONS: 22/23 23/24
City Planner FTE 0.55 FTE 0.55
City Clerk FTE 0.04 FTE 0.04
Community Development Director FTE 0.80 FTE 0.80
Community Development Specialist FTE 0.90 FTE 0.90
BUDGET LINE ITEM COMMENTS/DETAILS:
2001-002 State Permit and Fees – CDFW recording fees
2001-003 County Permit and Fees – County Clerk recording fees 2015-000 Communications – Office Phone/Cell Phone
2044-000 Vehicle Operations – Fuel and Maintenance
2050-000 Dues and Subscriptions - Parcel Quest, LGC, APA 2055-000 Office Expenses – Office supplies
2090-000 Publication and Legal Notice – Project and meeting public notices 2091-000 Advertising and Printing – Advertise and print materials for community meetings 2095-000 Rents and Leases-Equipment - Copier Lease and Service 2105-000 Transportation and Travel – Lodging and travel expenses 2107-000 Conference and Meetings – APA Conference, grant workshops, webinars, peer meetings 2108-000 Trainings – UC Davis Extension trainings (e.g., CEQA updates, new state laws, etc...) 2061-020 Other Professional Services – GIS Services
2081-030 Other Contracts – Safety Element Update
28 City of Willits
General Fund - Expenditure Detail
Department 1010 - Planning
FY 20-21 FY 21-22 FY 22-23 FY 23-24
Adopted Adopted Proposed Proposed
Account Number Description Budget Budget Budget Budget
1010 PLANNING
100.1010.1001.000 REGULAR EMPLOYEES $ 291,788 $ 199,511 $ 209,290 $ 219,800 Salaries 291,788 199,511 209,290 219,800
100.1010.1011.000 FICA $ 0 $ 12,370 $ 12,976 $ 13,600
100.1010.1012.000 MEDICARE 0 2,893 3,035 3,200
100.1010.1013.000 HEALTH INSURANCE 0 51,657 51,882 54,500 100.1010.1014.000 RETIREMENT 0 20,442 22,127 23,200
100.1010.1015.000 UNEMPLOYMENT INSURANCE 0 545 836 900
100.1010.1016.000 WORKERS COMPENSATION INS. 0 13,072 1,685 1,800 Benefits 0 100,978 92,541 97,200
100.1010.2001.002 FEES & PERMITS-STATE $ 0 $ 0 $ 0 $ 2,548 100.1010.2001.003 COUNTY 0 0 400 400
100.1010.2001.004 FEES AND PERMITS - OTHER 0 400 0 0
100.1010.2015.000 COMMUNICATIONS 2,376 2,376 2,376 2,376 100.1010.2044.000 VEHICLE OPERATIONS 830 830 830 830
100.1010.2050.000 DUES AND SUBSCRIPTIONS 190 2,600 2,600 2,600 100.1010.2055.000 OFFICE EXPENSE 440 2,250 1,000 750
100.1010.2090.000 PUBLICATION & LEGAL NOTICE 2,000 1,500 1,500 1,500 100.1010.2091.000 ADVERTISING AND PRINTING 250 500 500 500 100.1010.2095.000 RENTS AND LEASES-EQUIPMENT 672 672 672 672 100.1010.2101.045 SPECIAL DEPARTMENTAL EXPENSE 20,000 20,000 20,000 0 100.1010.2105.000 TRANSPORTATION AND TRAVEL 1,000 500 1,500 1,500 100.1010.2107.000 CONFERENCE & MEETINGS 700 400 1,500 1,500 100.1010.2108.000 TRAININGS 800 1,000 850 850
Operational Expense 29,258 33,028 33,728 16,026
100.1010.2061.020 OTHER PROFESSIONAL SVCS $ 0 $ 30,000 $ 30,000 $ 0 100.1010.2081.030 OTHER CONTRACTS 0 1,750 2,750 0
Contracts & Professional Services 0 31,750 32,750 0
Revenue Total 0 0 0 0
Expenditure Total 321,046 365,267 368,309 333,026
General Fund Net Cost 321,046 365,267 368,309 333,026
29 CODE ENFORCEMENT (1011)
BASIC FUNCTIONS: The main mission of the Code Enforcement Division is to preserve and protect the health, safety and livability of the community by ensuring compliance with the City's land use, environmental and building codes. This is accomplished through the enforcement of City Code, along with public education and cooperation with other City Departments and public agencies. 2022-2024 PROGRAM GOALS:
Work to educate citizens to increase awareness and understanding of municipal codes throughout the community.
Continue to improve access and public engagement through the use of software and online code enforcement requests.
Revise existing code enforcement regulations and procedures to reduce both the number of public nuisances and the time involved in bringing those public nuisances into compliance. Work with Planning Department to prepare code amendments where necessary to address changing conditions, priorities, and community values.
Continue efforts to change emphasis from code enforcement to code compliance. Reduce the response time to address complaints and identify potential Municipal Code violations.
ALLOCATED POSITIONS: 22/23 23/24
City Planner FTE 0.05 FTE 0.05
Building Official/Code Enforcement Officer FTE 0.25 FTE 0.25 Office Assistant III FTE 0.25 FTE 0.25
Code Enforcement Officer FTE 1.00 FTE 1.00
BUDGET LINE ITEM COMMENTS/DETAILS:
2010-000 Clothing and Safety Equipment - Personal Protective Equipment 2015-000 Communications- Office phone/cell phone
2041-000 Vehicle Maintenance -Oil changes and repairs
2044-000 Vehicle Operations - Fuel
2050-000 Dues and Subscriptions- CACEO Membership and subscriptions for publications. 2055-000 Rents and Lease- Shared lease of copy machine, office supplies. 2081-030 Other Contracts - Code Enforcement software, consultants, and professional services. 2090-000 Publication and Legal Notice- Public hearings to be noticed in the Willits News and/or Ukiah Daily Journal.
2101-045 Neighborhood cleanup programs.
2105-000 Transportation and Travel - Code enforcement seminars and training. 2107-000 Conference and Meetings
2108-000 Training and Continuing Education- Continuing education requirements, new state laws. 30 City of Willits
General Fund - Expenditure Detail
Department 1011 - Code Enforcement
FY 20-21 FY 21-22 FY 22-23 FY 23-24
Adopted Adopted Proposed Proposed
Account Number Description Budget Budget Budget Budget
1011 CODE ENFORCEMENT
100.1011.1001.000 REGULAR EMPLOYEES $ 30,787 29,101 $ 114,969 $ 120,700 $ Salaries 29,101 30,787 114,969 120,700
100.1011.1011.000 FICA $ 1,909 0 $ 7,128 $ 7,500 $
100.1011.1012.000 MEDICARE 0 446 1,667 1,800
100.1011.1013.000 HEALTH INSURANCE 0 9,602 36,395 38,200 100.1011.1014.000 RETIREMENT 0 2,337 8,726 9,200
100.1011.1015.000 UNEMPLOYMENT INSURANCE 0 131 459 500
100.1011.1016.000 WORKERS COMPENSATION INS. 0 2,017 971 1,000 Benefits 0 16,442 55,347 58,200
100.1011.2015.000 COMMUNICATIONS $ 353 $ 353 $ 353 $ 400 100.1011.2041.000 EQUIPMENT MTCE & SUPPLIES 0 1,000 1,000 1,100 100.1011.2044.000 VEHICLE OPERATIONS 630 250 250 300
100.1011.2050.000 DUES AND SUBSCRIPTIONS 157 100 100 100 100.1011.2055.000 OFFICE EXPENSE 250 250 250 300
100.1011.2090.000 PUBLICATION & LEGAL NOTICE 500 250 250 300 100.1011.2095.000 RENTS AND LEASES-EQUIPMENT 672 672 672 700 100.1011.2101.045 SPECIAL DEPARTMENTAL EXPENSE 577 0 0 0 100.1011.2105.000 TRANSPORTATION AND TRAVEL 400 400 400 400 100.1011.2107.000 CONFERENCE & MEETINGS 350 0 350 400
100.1011.2108.000 TRAININGS 0 800 800 800
100.1011.4002.000 EQUIPMENT 250 0 0 0
100.1011.2010.000 CLOTHING & SAFETY EQUIPMENT 100 100 100 100 Operational Expense 4,239 4,175 4,525 4,900
100.1011.2081.030 OTHER CONTRACTS $ 1,550 0 $ 16,550 $ 16,550 $ Contracts & Professional Services 0 1,550 16,550 16,550 Revenue Total 0000
Expenditure Total 33,340 52,954 191,391 200,350
General Fund Net Cost 33,340 52,954 191,391 200,350
31 CANNABIS PROGRAM (1012)
BASIC FUNCTIONS: Established in 2017, the City of Willits Cannabis Program is responsible for providing oversight and regulation of commercial cannabis businesses. Key functions of the cannabis program include cannabis permit licensing, business compliance and policy updates. 2022-2024 PROGRAM GOALS:
Improve the program’s overall operations and ability to support a growing number of cannabis businesses.
Review City’s processes around cannabis regulation and policy development to ensure consistency with State law.
Increase the City’s cannabis economy and tax allocation through enhanced regulatory management, technology, and data analysis.
ALLOCATED POSITIONS: 22/23 23/24
City Planner FTE 0.40 FTE 0.40
Building Official/Code Enforcement Officer FTE 0.05 FTE 0.05 Community Development Director FTE 0.15 FTE 0.15
Community Development Specialist FTE 0.05 FTE 0.05
Office Assistant III FTE 0.05 FTE 0.05
BUDGET LINE ITEM COMMENTS/DETAILS:
2001-003 County Permit and Fees – County Clerk recording fees 2015-000 Communications – Office Phone/Cell Phone
2044-000 Vehicle Operations – Fuel and Maintenance
2055-000 Office Expenses – Office supplies
2095-000 Rents and Leases-Equipment - Copier Lease and Service 2105-000 Transportation and Travel – Lodging and travel expenses 2107-000 Conference and Meetings – CCIA Policy Conference 2061-020 Other Professional Services – Legal and consulting fees related to cannabis 2081-030 Other Contracts – Little Lake Fire Department Cannabis Excise Tax payment 32 City of Willits
General Fund - Expenditure Detail
Department 1012 - Cannabis Compliance
FY 20-21 FY 21-22 FY 22-23 FY 23-24
Adopted Adopted Proposed Proposed
Account Number Description Budget Budget Budget Budget
1012 CANNABIS PROGRAM
100.1012.1001.000 REGULAR EMPLOYEES $ 76,780 106,157 $ 99,434 $ 104,400 $ 100.1012.1002.000 PART TIME EMPLOYEES 0 0 600 600
Salaries 106,157 76,780 100,034 105,000
100.1012.1011.000 FICA $ 4,760 0 $ 6,202 $ 6,500 $
100.1012.1012.000 MEDICARE 0 1,113 1,450 1,500
100.1012.1013.000 HEALTH INSURANCE 0 14,389 16,632 17,500 100.1012.1014.000 RETIREMENT 0 7,073 9,740 10,200
100.1012.1015.000 UNEMPLOYMENT INSURANCE 0 207 400 400
100.1012.1016.000 WORKERS COMPENSATION INS. 0 5,031 845 900 Benefits 0 32,574 35,270 37,000
100.1012.2001.003 COUNTY $ - - $ 200 $ 200 $
100.1012.2015.000 COMMUNICATIONS 0000
100.1012.2044.000 VEHICLE OPERATIONS 170 170 170 200
100.1012.2050.000 DUES AND SUBSCRIPTIONS 240 1,450 0 0
100.1012.2055.000 OFFICE EXPENSE 150 150 150 200
100.1012.2090.000 PUBLICATION & LEGAL NOTICE 500 0 0 0
100.1012.2091.000 ADVERTISING AND PRINTING 500 0 0 0
100.1012.2095.000 RENTS AND LEASES-EQUIPMENT 413 0 413 400 100.1012.2101.045 SPECIAL DEPARTMENTAL EXPENSE 0000
100.1012.2105.000 TRANSPORTATION AND TRAVEL 600 300 300 300 100.1012.2106.000 TRANS/TRAVEL POST REIMBURSED 0000
100.1012.2107.000 CONFERENCE & MEETINGS 400 400 400 400 Operational Expense 2,973 2,470 1,633 1,700
100.1012.2061.020 OTHER PROFESSIONAL SVCS $ 2,000 8,000 $ 2,000 $ 2,100 $ 100.1012.2081.030 OTHER CONTRACTS $ 100,000 87,000 $ 58,125 $ 50,000 $ Contracts & Professional Services 95,000 102,000 60,125 52,100 Revenue Total 0000
Expenditure Total 204,130 213,824 197,062 195,800
General Fund Net Cost 204,130 213,824 197,062 195,800
33 BUILDING SAFETY (1015)
BASIC FUNCTIONS: The Building Department provides enforcement of state and local building regulations to safeguard life, health, property and public welfare by regulating design, construction, quality of materials, use and occupancy of all structures within the City, and strives to implement these standards in a fair and consistent manner in compliance with federal, state and local regulations. The Division also administers and enforces the flood plain regulations.
2022-2024 PROGRAM GOALS:
Public education and awareness of how the Building Department functions and why proper inspection is important.
Improve community engagement with the use of software and online permit applications. Expand access to information and requirements by improving the building department website. Respond to health and safety issues.
Continuing education and seminars concerning major code changes and Green Building courses.
ALLOCATED POSITIONS: 22/23 23/24
Building Official/Code Enforcement Officer FTE 0.65 FTE 0.65 Office Assistant III FTE 0.65 FTE 0.65
BUDGET LINE ITEM COMMENTS/DETAILS:
2010-000 Clothing and Safety Equipment- Personal Protection Equipment 2015-000 Communications - Building Department cell phone, telephone and internet. 2041-000 Equipment Maintenance & Supplies- Vehicle Maintenance. 2044-000 Vehicle Operations -Fuel & oil.
2050-000 Dues and Subscriptions -Code books, publications, CALBO membership 2055-000 Office expense – Supplies, postage, stationary. 2090-000 Publication and Legal Notice- Publication of required notices, reports, ordinances. 2095-000 Rents and Leases-Equipment- - Shared lease of copy machine. 2105-000 Training and travel- Travel, lodging, meals, and other expenses associated with training 2107-000 Conferences and Meetings- Travel and expense for local training. 2108-000 Trainings- Continuing education requirements, code updates, webinars. 34 City of Willits
General Fund - Expenditure Detail
Department 1015 - Building & Safety
FY 20-21 FY 21-22 FY 22-23 FY 23-24
Adopted Adopted Proposed Proposed
Account Number Description Budget Budget Budget Budget
1015 BUILDING SAFETY ADMIN.
100.1015.1001.000 REGULAR EMPLOYEES $ 70,407 66,893 $ 110,520 $ 116,000 $ Salaries 66,893 70,407 110,520 116,000
100.1015.1011.000 FICA $ 4,365 0 $ 6,852 $ 7,200 $
100.1015.1012.000 MEDICARE 0 1,021 1,603 1,700
100.1015.1013.000 HEALTH INSURANCE 0 23,708 23,708 24,900 100.1015.1014.000 RETIREMENT 0 5,344 8,388 8,800
100.1015.1015.000 UNEMPLOYMENT INSURANCE 0 309 441 500
100.1015.1016.000 WORKERS COMPENSATION INS. 0 4,613 934 1,000 Benefits 0 39,360 41,926 44,100
100.1015.2015.000 COMMUNICATIONS $ 1,538 1,538 $ 1,538 $ 1,600 $ 100.1015.2041.000 EQUIPMENT MTCE & SUPPLIES 0 1,500 1,500 1,600 100.1015.2044.000 VEHICLE OPERATIONS 1,500 250 250 300
100.1015.2050.000 DUES AND SUBSCRIPTIONS 6,975 400 1,600 1,700 100.1015.2055.000 OFFICE EXPENSE 250 1,250 750 800
100.1015.2090.000 PUBLICATION & LEGAL NOTICE 0 0 300 300 100.1015.2091.000 ADVERTISING AND PRINTING 300 200 0 0
100.1015.2095.000 RENTS AND LEASES-EQUIPMENT 672 672 672 700 100.1015.2105.000 TRANSPORTATION AND TRAVEL 800 800 800 800 100.1015.2107.000 CONFERENCE & MEETINGS 525 525 525 600 100.1015.2108.000 TRAININGS 1,260 1,500 1,500 1,600
100.1015.2010.000 CLOTHING & SAFETY EQUIPMENT 100 100 100 100 Operational Expense 13,920 8,735 9,535 10,100
100.1015.2081.030 OTHER CONTRACTS $ 33,750 20,000 $ 33,750 $ 33,750 $ Contracts & Professional Services 20,000 33,750 33,750 33,750 Revenue Total 0000
Expenditure Total 100,813 152,252 195,731 203,950
General Fund Net Cost 100,813 152,252 195,731 203,950
35 BUILDING MAINTENANCE (1016)
BASIC FUNCTIONS: Coordinate maintenance activities with other departments and outside agencies.
Order and maintain inventory of parts and supplies. Responsible for cleaning schedules. Coordinate Community Center activities and schedules. Perform other duties as required. Manage all related building maintenance contracts.
PROGRAM GOALS:
Maintain storage containers for tables & chairs.
Lighting for Community Center and parking lot.
ALLOCATED POSITIONS: 22/23 23/24
Building Official / Code Enforcement Officer FTE 0.05 FTE 0.05 City Clerk FTE 0.14 FTE 0.14
Office Assistant III / Community Dvlpmt FTE 0.05 FTE 0.05 BUDGET LINE ITEM COMMENTS/DETAILS:
2025-000 Paper towels, soap, light bulbs, cleaning supplies, padlocks, keys 2041-000 Fire extinguisher inspections, HVAC repair, stucco City Hall, replace ice machine and locks, break room and other building repairs.
2055-000 Office Expense
2061-020 Justice Center janitor, City Hall janitor.
2105-000 Training and travel.
2110-000 Utility charges for City Hall, WIC building, and Carnegie Library. 2199-000 Rugs, mats, mops.
36 City of Willits
General Fund - Expenditure Detail
Department 1016 - Building Maintenance
FY 20-21 FY 21-22 FY 22-23 FY 23-24
Adopted Adopted Proposed Proposed
Account Number Description Budget Budget Budget Budget
1016 BUILDING MAINTENANCE
100.1016.1001.000 REGULAR EMPLOYEES $ 26,095 $ 22,449 $ 21,449 $ 22,500 Salaries 26,095 22,449 21,449 22,500
100.1016.1011.000 FICA $ 0 $ 1,392 $ 1,330 $ 1,400
100.1016.1012.000 MEDICARE 0 326 311 300
100.1016.1013.000 HEALTH INSURANCE 0 4,570 5,358 5,600
100.1016.1014.000 RETIREMENT 0 2,685 2,374 2,500
100.1016.1015.000 UNEMPLOYMENT INSURANCE 0 57 86 100
100.1016.1016.000 WORKERS COMPENSATION INS. 0 1,471 181 200 Benefits 0 10,500 9,639 10,100
100.1016.2025.000 HOUSEHOLD EXPENSE $ 5,000 $ 5,000 $ 5,000 $ 5,300 100.1016.2041.000 EQUIPMENT MTCE & SUPPLIES 500 1,500 1,500 1,600 100.1016.2045.000 MAINT BUILDINGS & GROUNDS 3,500 3,500 3,500 3,700 100.1016.2045.001 MAINT BUILDINGS & GROUNDS 5,000 5,000 5,000 5,300 100.1016.2055.000 OFFICE EXPENSE 250 500 0 0
100.1016.2110.000 UTILITIES 25,000 25,000 25,000 26,300 100.1016.2199.000 OTHER SVCS AND SUPPLIES 4,000 3,000 3,000 3,200 Operational Expense 43,250 43,500 43,000 45,400
100.1016.2061.020 OTHER PROFESSIONAL SVCS $ 36,000 $ 36,000 $ 36,000 $ 37,800 100.1016.2081.030 OTHER CONTRACTS 3,000 3,000 3,000 3,200 Contracts & Professional Services 39,000 39,000 39,000 41,000 100.1016.3020.000 ISF EQUIPMENT CHARGES $ 0 $ 100 $ 0 $ 0 Transfers 0 100 0 0
Revenue Total 0 0 0 0
Expenditure Total 108,345 115,549 113,088 119,000
General Fund Net Cost 108,345 115,549 113,088 119,000
37 This page is intentionally left blank.
38 FUND 100 POLICE ADMINISTRATION 1020
BASIC FUNCTIONS: Identify and plan goals, objectives, policies and priorities of the Police Department. Direct Police Department personnel in preserving order, protecting life and property, and enforcement of laws. Research and implement modern police management methods. Confer with citizens and City officials on law enforcement and public safety problems. Prepare and administer the Police Department budget. Recruit and process applicants for employment. Attend City Council meetings, community meetings, county, and area and state law enforcement meetings with other public officials. Supervise, train, and evaluate staff. Manage criminal intelligence. Assist Director of Emergency Services. Personnel and risk management. Dispatch administration, and records administration. Facility maintenance. Parking program management. Crime analysis/data entry. Payroll. Oversight of Arson, Narcotics and Sex Offender Registration Programs. Direct/conduct personnel/administrative investigations.
ACHIEVEMENTS IN FISCAL YEAR 2021-2022:
Please list achievements your department has done throughout the year, you can include achievements or goals completed if you are able to complete them prior to the end of the fiscal year.
Implemented a fleet replacement plan with the purchase of two patrol SUVs.
Launched “Rebranding” of the Department with new markings on patrol vehicles.
Hired four new employees (two Police Officers, one Sergeant and one Dispatcher.
Despite staffing shortages, delivered 24/7 Police services to the community.
FISCAL YEAR 2022/2024 PROGRAM GOALS:
Oversee the general administration of police services for the City of Willits. Continue to seek alternative sources to fund police services while managing the day to day budget of the police department.
Manage the various intergovernmental, community and local partnerships associated with providing basic police services to the greater Willits community.
Administer compliance requirements associated with maintaining police services for the City of Willits.
ALLOCATED POSITIONS: 22/23 23/24
Chief of Police FTE 1.00 FTE 1.00
BUDGET LINE ITEM COMMENTS/DETAILS:
REVENUE:
3203-000 Parking fines collected from parking citation program. 6231-000 POST reimbursement for costs incurred for personnel in Patrol, Dispatch and CSO positions to attend POST reimbursable training.
7250-000 Miscellaneous includes restitution for police property damaged by arrestees.
EXPENSE:
2015-000 AT&T telephone, cellular phones, Critical Reach missing persons computer system annual support. 2032-000 Insurance deductible for workers compensation payments to REMIF. 2041-000 Radar calibration and maintenance, fire extinguisher maintenance, office equipment and UPS batteries, radio maintenance, Mendocino County Sheriff – share of AEGIS CAD/Records System maintenance, copier service agreement, fax machine maintenance agreement, and miscellaneous repairs for items not covered under contract.
2050-000 CopWare Sourcebook Site License , Haines Directory , Thomson West penal codes, evidence codes, PDR, government and educational codes, CPCA, CNOA, CPOA [5 supervisory staff] , NCGIA, NENA, DMV vehicle code books, International Association of Property and Evidence Technicians, California Association of Property and Evidence Technicians, BIANCA, U.S. Identification Manual.
2055-000 Parking citations and other printed forms, postage, printer cartridges, paper and other office supplies. 2061-014 DOJ DUI laboratory fees, Redwood Toxicology Lab. 2081-030 Deep Valley Security Systems, County of Mendocino, Information Services, Judicial Data Systems for parking citation administration, Court and State assessments for parking citations, Sierra-Pacific training software support and upgrade contract, Ukiah Valley Fire District annual maintenance for Mobile Command Center.
39 FUND 100 POLICE ADMINISTRATION 1020 [CONTINUED]
2095-000 Pitney Bowes postage meter.
2105-000 Travel reimbursement for regional and state meetings and conferences any training costs that are not associated with POST reimbursable training – administrative personnel, patrol, CSO. 2106-000 POST reimbursable costs associated with sending personnel to training courses that are POST approved - administrative personnel, dispatch staff, patrol, CSO. [Amount partially offset by reimbursement from POST.]
2110-000 Justice Facility electrical, water and garbage costs, repeater site(s) electrical charges. 2199-000 Prisoner supplies, meals, blankets, first aid and jail laundry, miscellaneous supplies, i.e., janitorial and building maintenance supplies not included in janitorial contract, kid badges, meeting refreshments, etc. Replacement chair mats.
CONTINGENCIES:
3050-000 Appropriation for contingency items: Child/adult sexual assault examinations, GSR analysis, transportation of prisoners from out-of-county, professional medical and/or psychological evaluations for existing staff.
40 City of Willits
General Fund - Expenditure Detail
Department 1020 - Police Administration
FY 20-21 FY 21-22 FY 22-23 FY 23-24
Adopted Adopted Proposed Proposed
Account Number Description Budget Budget Budget Budget
1020 POLICE ADMINISTRATION
100.1020.3203.000 PARKING FINES $ 3,500 $ 2,500 $ 3,500 $ 3,500 100.1020.6231.000 POST TRAINING REIMBURSEMENT 6,000 0 6,000 6,000 100.1020.7250.000 MISCELLANEOUS REVENUE $ 0 $ 0 $ 500 $ 500 Revenue 9,500 2,500 10,000 10,000
100.1020.1001.000 REGULAR EMPLOYEES $ 164,108 $ 128,703 $ 124,138 $ 130,300 Salaries 164,108 128,703 124,138 130,300
100.1020.1011.000 FICA $ 0 $ 7,980 $ 7,697 $ 8,100
100.1020.1012.000 MEDICARE 0 1,866 1,800 1,900
100.1020.1013.000 HEALTH INSURANCE 0 19,617 19,617 20,600 100.1020.1014.000 RETIREMENT 0 16,899 16,299 17,100
100.1020.1015.000 UNEMPLOYMENT INSURANCE 0 238 496 500
100.1020.1016.000 WORKERS COMPENSATION INS. 0 8,433 5,163 5,400 Benefits 0 55,032 51,072 53,600
100.1020.2015.000 COMMUNICATIONS $ 13,500 $ 13,500 $ 15,000 $ 15,800 100.1020.2041.000 EQUIPMENT MTCE & SUPPLIES 14,125 14,000 36,485 38,300 100.1020.2044.000 VEHICLE OPERATIONS 1,300 1,300 2,000 2,100 100.1020.2050.000 DUES AND SUBSCRIPTIONS 1,500 1,500 3,545 3,700 100.1020.2055.000 OFFICE EXPENSE 7,500 10,000 9,000 9,500 100.1020.2095.000 RENTS AND LEASES-EQUIPMENT 3,100 3,000 1,000 1,100 100.1020.2096.000 RENTS & LEASES-BLDGS/GRDS 0 10,000 0 0 100.1020.2105.000 TRANSPORTATION AND TRAVEL 800 10,000 11,500 12,100 100.1020.2106.000 TRANS/TRAVEL POST REIMBURSED 8,000 20,000 38,000 39,900 100.1020.2110.000 UTILITIES 13,000 13,000 14,000 14,700 100.1020.2199.000 OTHER SVCS AND SUPPLIES 2,000 3,000 3,500 3,700 100.1020.3050.000 MISCELLANEOUS EXPENSE 0 0 8,000 8,000 Operational Expense 64,825 99,300 142,030 148,900
100.1020.2032.000 INSURANCE DEDUCTIBLE $ 18,000 $ 15,000 $ 15,000 $ 15,800 100.1020.2061.013 PERSONNEL 24,000 24,000 2,850 3,000
100.1020.2061.014 INVESTIGATION 2,000 3,000 3,000 3,200 100.1020.2081.030 OTHER CONTRACTS 12,500 22,000 13,730 14,400 100.1020.2081.021 ANIMAL CONTROL 30,000 45,200 46,500 48,800 100.1020.2081.022 ANIMAL CONTROL-CAPITAL CO 7,500 7,500 7,500 7,900 Contracts & Professional Services 94,000 116,700 88,580 93,100 Revenue Total 9,500 2,500 10,000 10,000
Expenditure Total 322,933 399,735 405,820 425,900
General Fund Net Cost 313,433 397,235 395,820 415,900
41 FUND 100 PUBLIC SAFETY DISPATCH 1021
BASIC FUNCTIONS: Through radio communications, dispatch for the following in response to calls for service:
Willits Police Department, Little Lake Fire District, Mendocino County Sheriff, California Department of Forestry, and other City departments. Answer 9-1-1 for City of Willits. Answer department business telephones. Provide reception needs to citizens. Operate C.L.E.T.S. California Law Enforcement Telecommunications System terminal and C.A.D. Computer Aided Dispatch. Monitor parking lots through camera/monitor. Collect fees. Perform records functions: data entry – Alpha and CAD, process reports for submission to District Attorney, maintain subpoena logs for Police Department, process police records for submission to the Department of Justice, maintain Daily Activity and Press logs, maintain arrested persons fingerprint and identification files.
ACHIEVEMENTS IN FISCAL YEAR 2021-2022:
Please list achievements your department has done throughout the year, you can include achievements or goals completed if you are able to complete them prior to the end of the fiscal year.
Due to Covid and staff shortages, two Dispatchers took on the vast majority of workload with some help from contracted MCSO Dispatchers and part-time help from sworn officers and retired Dispatchers.
One Dispatcher came back to full duty after a life-threatening bout with Covid.
New Dispatcher trainee fully trained in operations and duties.
FISCAL YEAR 2022-2024 PROGRAM GOALS:
Maintain current Public Safety Dispatch service.
Dispatcher/Clerks to work with Administrative Supervisor to continue developing “How-to” manual with step-by-step instructions and screen shots.
ALLOCATED POSITIONS: 22/23 23/24
Administrative Services Coordinator FTE 1.00 FTE 1.00
Community Services Officer I FTE 3.00 FTE 3.00
Dispatch Center Supervisor FTE 1.00 FTE 1.00
Police Dispatcher FTE 4.00 FTE 4.00
BUDGET LINE ITEM COMMENTS/DETAILS:
2199-000 Radio system communications accessories: wireless adaptor; batteries; headsets. 42 City of Willits
General Fund - Expenditure Detail
Department 1021 - Dispatch
FY 20-21 FY 21-22 FY 22-23 FY 23-24
Adopted Adopted Proposed Proposed
Account Number Description Budget Budget Budget Budget
1021 PUBLIC SAFETY DISPATCH
100.1021.1001.000 REGULAR EMPLOYEES $ 469,090 $ 358,989 $ 474,623 $ 498,400 100.1021.1002.000 PART TIME EMPLOYEES 0 0 10,689 11,200 100.1021.1003.000 OVERTIME 0 50,000 50,000 52,500
Salaries 469,090 408,989 535,312 562,100
100.1021.1011.000 FICA $ 0 $ 25,357 $ 33,189 $ 34,800
100.1021.1012.000 MEDICARE 0 5,930 7,762 8,200
100.1021.1013.000 HEALTH INSURANCE 0 95,068 124,365 130,600 100.1021.1014.000 RETIREMENT 0 34,006 43,702 45,900
100.1021.1015.000 UNEMPLOYMENT INSURANCE 0 1,428 1,938 2,000 100.1021.1016.000 WORKERS COMPENSATION INS. 0 23,521 13,183 13,800 Benefits 0 185,310 224,140 235,300
100.1021.2108.000 TRAININGS $ 0 $ 0 $ 7,500 $ 7,880
100.1021.2199.000 OTHER SVCS AND SUPPLIES 600 500 1,900 2,000 Operational Expense 600 500 9,400 9,880
Revenue Total 0 0 0 0
Expenditure Total 469,690 594,799 768,852 807,280
General Fund Net Cost 469,690 594,799 768,852 807,280
43 FUND 100 FIELD OPERATIONS 1022
BASIC FUNCTIONS: Responds to and investigates all types of calls for service involving criminal, civil, traffic, medical emergency incidents, writes reports based on the investigation of those incidents, makes arrests of criminal suspects, issues citations to offending drivers, collects and preserves evidence, books, photographs, processes, and transports prisoners to County Jail, testifies in court when subpoenaed, appears at and provides crime prevention presentations at schools and community based organizations, attends basic and advanced training sessions to keep current of modern police tactics and methods, assists other law enforcement agencies when called upon, assists other City departments when needed.
ACHIEVEMENTS IN FISCAL YEAR 2021-2022:
Please list achievements your department has done throughout the year, you can include achievements or goals completed if you are able to complete them prior to the end of the fiscal year.
Although staffing reached critical levels, the core of the patrol resources continued to provide 24/7 police services to the community.
Successfully investigated violent sexual assault case at the Evergreen Shopping Center. Gathered evidence, statements, identified and arrested the suspect. Participated in prosecution that led to the suspect negotiating to a plea deal of 15 years to life in State prison.
Responded to and arrested a bank robbery suspect at Chase bank. Suspect arrested with the money taken. He is currently standing trial.
Arrested DUI, multiple hit and run suspect (eight hit and run victims involved with injuries). The suspect took a plea deal at trial.
Suspect arrested on Locust Street after firing a rifle at occupied vehicle leaving the property. A possible barricade situation concluded with the peaceful arrest of the suspect.
FISCAL YEAR 2022-2024 PROGRAM GOALS:
Continue to provide 24-hour emergency response to all life threatening incidents. Prevention and/or investigation of serious and non-serious crimes occurring within the City of Willits through the use of uniformed patrol officers.
Traffic violation prevention and/or enforcement of violations occurring within the City of Willits through the use of uniformed patrol officers.
Continued focus on the prevention and/or reduction of criminal activity through community outreach and partnerships.
Continue ongoing training as scheduling permits to meet California P.O.S.T. compliance standards. Oversee and administer K-9 Program.
ALLOCATED POSITIONS: 22/23 23/24
Police Officer I FTE 1.00 FTE 1.00
Police Officer II FTE 4.00 FTE 4.00
Police Officer III FTE 1.00 FTE 1.00
Police Sergeant FTE 4.00 FTE 4.00
BUDGET LINE ITEM COMMENTS/DETAILS:
REVENUES:
5620-000 Federal Vest grant reimbursement.
7250-000 Portion of sales tax designated for law enforcement Prop. 172.
EXPENSES:
2044-000 Fuel and maintenance costs for all patrol vehicles. Fuel, maintenance. [Three patrol vehicles will be covered by warranty.]
2095-000 Lease of police car from Ford; Lease purchase of police car. 2101-031 Crime scene supplies including batteries and forensic filters, alcohol and drug testing kits, sharps containers, digital recorders and CD’s, miscellaneous expenses. 2101-032 Ammunition – duty, specialized training, training ammunition, range supplies, first aid/CPR and communicable diseases training.
2101-033 Protective vests, radio/flashlight batteries, first aid supplies, pepper spray, leather gear & equipment, flares, radio head sets & safety equipment.
3050-000 Medical costs when a prisoner is injured handcuffing, take-down spray, etc. 44 City of Willits
General Fund - Expenditure Detail
Department 1022 - Field Operations
FY 20-21 FY 21-22 FY 22-23 FY 23-24
Adopted Adopted Proposed Proposed
Account Number Description Budget Budget Budget Budget
1022 FIELD OPERATIONS
100.1022.5620.000 Federal Funding - Police Dept. $ 2,500 $ 0 $ 2,500 $ 2,500 100.1022.1300.000 Proposition 172 Sales Tax 47,000 55,900 34,000 34,000 Revenue 49,500 55,900 36,500 36,500
100.1022.1001.000 REGULAR EMPLOYEES $ 1,197,661 $ 807,198 $ 673,280 $ 706,900 100.1022.1003.000 OVERTIME 0 175,000 175,000 183,800
Salaries 1,197,661 982,198 848,280 890,700
100.1022.1011.000 FICA $ 0 $ 60,896 $ 52,593 $ 55,200
100.1022.1012.000 MEDICARE 0 14,242 12,300 12,900
100.1022.1013.000 HEALTH INSURANCE 0 171,247 171,030 179,600 100.1022.1014.000 RETIREMENT 0 117,827 99,244 104,200
100.1022.1015.000 UNEMPLOYMENT INSURANCE 0 2,380 2,689 2,800 100.1022.1016.000 WORKERS COMPENSATION INS. 0 52,888 28,003 29,400 Benefits 0 419,480 365,859 384,100
100.1022.2044.000 VEHICLE OPERATIONS $ 40,000 $ 90,000 $ 90,000 $ 94,500 100.1022.2090.000 PUBLICATION & LEGAL NOTICE 0 0 1,500 1,600 100.1022.2095.000 RENTS AND LEASES-EQUIPMENT 2,000 2,000 2,000 2,100 100.1022.2101.031 INVESTIGATIVE SUPPLIES 1,000 2,000 3,000 3,200 100.1022.2101.032 TRAINING SUPPLIES 10,000 20,000 11,425 12,000 100.1022.2101.033 SAFETY SUPPLIES 5,000 6,000 10,300 10,800 100.1022.2105.000 TRANSPORTATION AND TRAVEL 0 0 15,000 15,800 100.1022.2106.000 TRANS/TRAVEL POST REIMBURSED 0 0 10,000 10,500 100.1022.2108.000 TRAININGS 0 5,000 10,000 10,500
100.1022.3050.000 MISCELLANEOUS EXPENSE 0 0 1,500 1,600 Operational Expense 58,000 125,000 154,725 162,600
Revenue Total 49,500 55,900 36,500 36,500
Expenditure Total 1,255,661 1,526,678 1,368,864 1,437,400 General Fund Net Cost 1,206,161 1,470,778 1,332,364 1,400,900 45 FUND 100 STATE COPS – CSO/CO 1023
BASIC FUNCTIONS – CSO/CO: Performs a wide variety of tasks to ensure that the Willits Justice Center Temporary Holding Facility is in compliance with all applicable laws, rules and regulations of the State of California and the Willits Police Department such as: routine security, custodial and clerical work at the THF, books, searches, examines and instructs arrestees, conducts the distribution of meals when necessary, transports arrestees to County Jail, transports arrestees to medical facilities and other facilities when necessary, maintains discipline, monitors and conducts visiting hours when necessary, assists Field Operations by handling selected calls for service, assists in the dispatch center, evidence room and records room when necessary, performs other duties as required. A Level II Community Services Officer provides administrative assistance to Administrative Supervisor as needed for vacation relief, special projects, etc.
ACHIEVEMENTS IN FISCAL YEAR 2021-2022:
Please list achievements your department has done throughout the year, you can include achievements or goals completed if you are able to complete them prior to the end of the fiscal year.
The Justice Center holding facilities have not been utilized for the last three years. All arrestees are transported directly to County Jail in Ukiah.
COPS Grant Officer position has been utilized in community outreach efforts and events, school presentations, bike safety presentations, neighborhood watch outreach and meetings.
FISCAL YEAR 2022-2024 PROGRAM GOALS:
Assist Jail Manager with jail compliance and reporting requirement. Assume responsibility for the evidence functions of the Willits Police Department. Manage and coordinate Parking Enforcement Program.
Assist Dispatchers and Administrative Supervisor with development of “How-to” Guide.
ALLOCATED POSITIONS: 22/23 23/24
Police Officer I - COPS Grant FTE 1.00 FTE 1.00
BUDGET LINE ITEM COMMENTS/DETAILS:
REVENUE:
5420-000 State COPS Funding.
46 City of Willits
General Fund - Expenditure Detail
Department 1023 - State COPS Program
FY 20-21 FY 21-22 FY 22-23 FY 23-24
Adopted Adopted Proposed Proposed
Account Number Description Budget Budget Budget Budget
1023 STATE COPS-OFFICER,CSO/CO
100.1023.5420.000 COPS (SLESF) Funding $ 139,000 $ 205,156 $ 100,000 $ 100,000 Revenue 139,000 205,156 100,000 100,000
100.1023.1001.000 REGULAR EMPLOYEES $ 0 $ 62,212 $ 57,215 $ 60,100 Salaries 0 62,212 57,215 60,100
100.1023.1011.000 FICA $ 0 $ 3,857 $ 3,547 $ 3,700
100.1023.1012.000 MEDICARE 0 902 830 900
100.1023.1013.000 HEALTH INSURANCE 0 19,617 19,617 20,600 100.1023.1014.000 RETIREMENT 0 8,168 7,512 7,900
100.1023.1015.000 UNEMPLOYMENT INSURANCE 0 238 229 200
100.1023.1016.000 WORKERS COMPENSATION INS. 0 4,076 2,380 2,500 Benefits 0 36,859 34,114 35,800
100.1023.2101.032 TRAINING SUPPLIES $ 0 $ 1,500 $ 0 $ 0 100.1023.3010.000 TAXES AND ASSESSMENTS 0 0 1,500 1,600 Operational Expense 0 1,500 1,500 1,600
Revenue Total 139,000 205,156 100,000 100,000
Expenditure Total 0 100,571 92,829 97,500
General Fund Net Cost (139,000) (104,585) (7,171) (2,500) 47 FUND 100 SCHOOL RESOURCE OFFICER GRANT PROGRAM – SRO 1024 BASIC FUNCTIONS – SRO: Under the supervision of the Police Department, the School Resource officer will serve as on on-site Police Officer at both the Willits Hight School and Baechtel Grove Scholl and peripheral locations as it relates to those sites in the community. His/her primary function will be to provide law enforcement services to the school and youth in this community. This program is funded during the school year through residual funding from ta state of California School and Violence Prevention Program Grant obtained by the Willits Unified School District.
Duties of the School Resource Officer (SRO) shall include, but not be limited to, crime prevention, investigation of school and youth related crimes, assisting school staff in development of safety procedures, participation in student review board and truancy prevention, attendance of school related events, general law enforcement services as deemed necessary by school staff and police administration.
FISCAL YEAR 2022-2024 PROGRAM GOALS:
On a part-time/overtime reimbursed basis, provide an officer in the schools to include extra -curricular school functions as authorized by Willits Unified School District staff.
ALLOCATED POSITIONS: 22/23 23/24
Police Officer I - SRO FTE 1.00 FTE 1.00
48 City of Willits
General Fund - Expenditure Detail
Department 1024 - School Resource Officer Program
FY 20-21 FY 21-22 FY 22-23 FY 23-24
Adopted Adopted Proposed Proposed
Account Number Description Budget Budget Budget Budget
1024 SCHOOL RESOURCE OFFICER
100.1024.1001.000 REGULAR EMPLOYEES $ 0 $ 59,259 $ 69,377 $ 72,800 Salaries 0 59,259 69,377 72,800
100.1024.1011.000 FICA $ 0 $ 3,674 $ 4,301 $ 4,500
100.1024.1012.000 MEDICARE 0 859 1,006 1,100
100.1024.1013.000 HEALTH INSURANCE 0 9,681 19,617 20,600 100.1024.1014.000 RETIREMENT 0 7,781 9,109 9,600
100.1024.1015.000 UNEMPLOYMENT INSURANCE 0 238 277 300
100.1024.1016.000 WORKERS COMPENSATION INS. 0 3,883 2,885 3,000 Benefits 0 26,116 37,196 39,100
Revenue Total 0 0 0 0
Expenditure Total 0 85,375 106,573 111,900
General Fund Net Cost 0 85,375 106,573 111,900
49 FUND 100 EMERGENCY SERVICES 1025
BASIC FUNCTIONS: Assure preparedness of staff, respond to declared and non-declared emergencies, maintain and update emergency response plan, continue efforts to assure availability of local resources to respond to emergency, interface and work cooperatively with local, state and federal agencies regarding mutual aid and other areas of shared response/responsibilities, interface with and support other local agencies hospital, schools, etc. in refining their emergency response programs, continue community training programs regarding personal and family emergency preparedness and response.
ACHIEVEMENTS IN FISCAL YEAR 2021-2022:
Please list achievements your department has done throughout the year, you can include achievements or goals completed if you are able to complete them prior to the end of the fiscal year.
FISCAL YEAR 2022-2024 PROGRAM GOALS:
Publish emergency services public awareness bulletins to be posted on City’s website. Restructure Disaster Council.
Continue FEMA training courses – Emergency Services Coordinator. Continue training all emergency response staff.
Continue proportionate funding for Redwood Empire Hazardous Incident Team REHIT and coordination with County Emergency Services.
BUDGET LINE ITEM COMMENTS/DETAILS:
2081-030 Annual funding for County Emergency Services and support to REHIT. 50 City of Willits
General Fund - Expenditure Detail
Department 1025 - Emergency Services
FY 20-21 FY 21-22 FY 22-23 FY 23-24
Adopted Adopted Proposed Proposed
Account Number Description Budget Budget Budget Budget
1025 EMERGENCY SERVICES
100.1025.1003.000 OVERTIME $ - $ - $ 1,000 $ 1,100
Salaries 0 0 1,000 1,100
100.1025.1012.000 MEDICARE $ - $ - $ 540 $ 600
Benefits 0 0 540 600
100.1025.2081.030 OTHER CONTRACTS 1,000 1,000 6,040 6,300 Contracts & Professional Services 1,000 1,000 6,040 6,300 Revenue Total 0 0 0 0
Expenditure Total 1,000 1,000 7,580 8,000
General Fund Net Cost 1,000 1,000 7,580 8,000
51 SWIMMING POOL OPERATION (1030)
BASIC FUNCTIONS: During the summer months the City funds the use of the community pool for recreation purposes including swimming lessons. A fee is charged to the public and used to partially offset the maintenance, utility and other costs of operating the pool. A number of seasonal employees are hired each year, including a Pool Manager, Assistant Pool Manager, Swim Instructors and Lifeguards, to staff and supervise the use of the pool. The pool will be open additional hours beginning with 2012 swim season for private swim lessons and water aerobics.
PROGRAM GOALS:
Continue to minimize net City cost without increasing fees to a level that has the impact of reducing public access.
Maximize public safety and compliance with safety standards. Promote swimming instruction and maximize water safety instruction to local community. Provide training to City certified pool operator.
Continue mandated training for child abuse reporting.
BUDGET LINE ITEM COMMENTS/DETAILS:
2015-000 Telephone usage.
2041-000 Maintenance costs shared with School District. 2101-045 Concessions for resale, pool supplies.
2110-000 Gas and electric.
52 City of Willits
General Fund - Expenditure Detail
Department 1030 - Swimming Pool Operations
FY 20-21 FY 21-22 FY 22-23 FY 23-24
Adopted Adopted Proposed Proposed
Account Number Description Budget Budget Budget Budget
1030 SWIMMING POOL OPERATIONS
100.1030.1001.000 REGULAR EMPLOYEES $ 80,360 $ 66,228 $ 0 $ 0 100.1030.1002.000 PART TIME EMPLOYEES 0 0 66,255 69,600 Salaries 80,360 66,228 66,255 69,600
100.1030.1011.000 FICA $ 0 $ 4,106 $ 4,108 $ 4,300
100.1030.1012.000 MEDICARE 0 960 961 1,000
100.1030.1015.000 UNEMPLOYMENT INSURANCE 0 1,428 265 300 100.1030.1016.000 WORKERS COMPENSATION INS. 0 4,339 6,618 6,900 Benefits 0 10,834 11,952 12,500
100.1030.2015.000 COMMUNICATIONS $ 250 $ 250 $ 350 $ 400 100.1030.2041.000 EQUIPMENT MTCE & SUPPLIES 500 500 500 500 100.1030.2101.045 SPECIAL DEPARTMENTAL EXPENSE 550 550 550 600 100.1030.3050.000 MISCELLANEOUS EXPENSE 0 0 90,000 0
Operational Expense 1,300 1,300 91,400 1,500
100.1030.5999.100 OPERATING TRANSFERS IN $ - $ - $ - $ - Transfers 0 0 0 0
Revenue Total 0 0 0 0
Expenditure Total 81,660 78,362 169,607 83,600
General Fund Net Cost 81,660 78,362 169,607 83,600
53 This page is intentionally left blank.
54 FUND 100 PUBLIC WORKS ADMINISTRATION 1040
BASIC FUNCTIONS: Public Works administration directs and oversees the Public Works Maintenance, Water, Wastewater, and Engineering Departments. This department provides day to day administrative support for these departments as well as participation in Staff Meetings, City of Willits Council Meetings, Technical Advisory Committee TAC, Mendocino Council of Governments, and other various meetings.
Public Works Administration and the Engineering Department share many functions. These two departments coordinate to manage the City’s Public Works projects with duties such as preparation of RFP’s, procurement of consultants and contractors, administration of outside contracts, managing consultants, development of project specifications, development and management of project scheduling and funding, management of the public bidding process, labor compliance, ensuring contractors/consultants meet insurance requirements, and other public works project administration duties. Project management also requires the development and preservation of positive working relationships with other City departments as well as with outside agencies.
Public Works Administration is also responsible for various community needs such as the issuance of encroachment permits, including review and inspection, and participation in the acknowledgement and resolution of Citizen Reports.
This department serves as a funding mechanism for the County of Mendocino Animal Control contract. Additionally, Public Works Administration acts as the lead public agency for the management of post-closure maintenance and compliance for the retired Berry Canyon Landfill.
ACHIEVEMENTS IN FISCAL YEAR 2021-2022:
California-Penn Water Main Replacement Project.
Pavement Preservation Project - Dig Outs (repaired failed sections of asphalt at various locations throughout town).
Ongoing coordination on the Willits Rail Trail Project. Successful management of post-closure landfill compliance and maintenance. Management of Groundwater Resiliency Improvement Project (oversight - environmental and preliminary engineering phases, groundwater monitoring, and coordination with stakeholders and local agencies).
Close out of remediation work at the Page Landfill.
Updated Purchasing and Awarding Public Contracts Ordinances. Supported other departments with contracting, facilitating on-call task orders, and procurement of contractors and consultants.
FISCAL YEAR 2022-2024 PROGRAM GOALS:
Continue to provide support to other City departments. Continue to manage contracts successfully to achieve the City’s goals while reducing liability. Continue oversight of compliance and post-closure maintenance for the retired Berry Canyon Landfill. Outsource the preparation of bid documents for the Wastewater Treatment Plant Maintenance Building Project, administer the bid and oversee construction.
Complete the Blosser Rehabilitation Project, Phase I. Complete the Annual Pavement Preservation Project.
Complete the Annual Striping Project.
Complete the Creekside Stabilization Project.
55 FUND 100 PUBLIC WORKS ADMINISTRATION 1040 (Continued) ALLOCATED POSITIONS: 22/23 23/24
Administrative Assistant FTE 0.10 FTE 0.10
BUDGET LINE ITEM COMMENTS/DETAILS:
REVENUE:
2403-000 Encroachment permits.
EXPENSE:
2015-000 Telephone, internet, cell phones.
2041-000 Vehicle parts, repairs, & tires, building repairs, phone system maintenance agreement. 2055-000 Office, janitorial and medical supplies, postage, books, publications, Outside services. 2081-030 Janitorial, Aramark, Security, misc.
2105-000 Class fees, materials, & travel expenses.
2110-000 Utilities.
3020-000 Equipment Charges for ISF.
NOTE:
Animal Control budget moved from Public Works Administration to Police Administration. 56 City of Willits
General Fund - Expenditure Detail
Department 1040 - Public Works Administration
FY 20-21 FY 21-22 FY 22-23 FY 23-24
Adopted Adopted Proposed Proposed
Account Number Description Budget Budget Budget Budget
1040 PUBLIC WORKS ADMINISTRATION
100.1040.2403.000 ENCROACHMENT PERMITS $ 6,500 $ 12,000 $ 6,500 $ 6,500 Revenue 6,500 12,000 6,500 6,500
100.1040.1001.000 REGULAR EMPLOYEES $ 7,927 $ 4,765 $ 5,595 $ 5,900 Salaries 7,927 4,765 5,595 5,900
100.1040.1011.000 FICA $ 0 $ 295 $ 347 $ 400
100.1040.1012.000 MEDICARE 0 69 81 100
100.1040.1013.000 HEALTH INSURANCE 0 2,679 2,679 2,800
100.1040.1014.000 RETIREMENT 0 362 425 400
100.1040.1015.000 UNEMPLOYMENT INSURANCE 0 24 22 0
100.1040.1016.000 WORKERS COMPENSATION INS. 0 312 14 0
Benefits 0 3,742 3,568 3,700
100.1040.2015.000 COMMUNICATIONS $ 4,300 $ 4,300 $ 3,500 $ 3,850 100.1040.2041.000 EQUIPMENT MTCE & SUPPLIES 1,400 1,400 4,000 4,400 100.1040.2050.000 DUES AND SUBSCRIPTIONS 1,300 500 0 0
100.1040.2055.000 OFFICE EXPENSE 750 3,000 1,500 1,650
100.1040.2095.000 RENTS AND LEASES-EQUIPMENT 2,060 700 0 0 100.1040.2105.000 TRANSPORTATION AND TRAVEL 500 500 1,500 1,650 100.1040.2110.000 UTILITIES 12,000 12,000 12,000 12,500 Operational Expense 22,310 22,400 22,500 24,050
100.1040.2081.030 OTHER CONTRACTS $ 2,500 $ 2,300 $ 2,300 $ 2,530 100.1040.2081.021 ANIMAL CONTROL 30,000 45,200 0 0
100.1040.2081.022 ANIMAL CONTROL-CAPITAL CO 7,500 7,500 0 0 100.1040.2081.031 TRAFFIC CONTROL 1,000 1,000 1,000 1,100 Contracts & Professional Services 41,000 56,000 3,300 3,630 100.1040.3020.000 ISF EQUIPMENT CHARGES $ 2,500 $ 2,000 $ 500 $ 0 Transfers 2,500 2,000 500 0
Revenue Total 6,500 12,000 6,500 6,500
Expenditure Total 73,737 88,907 35,463 37,280
General Fund Net Cost 67,237 76,907 28,963 30,780
57 FUND 100 PUBLIC WORKS OPERATIONS AND EQUIPMENT 1041
BASIC FUNCTIONS: Public Works Operations is responsible for maintaining the City’s infrastructure and buildings including: maintenance and support to water and sewer departments, airport buildings, grounds, and fuel system, Public Works buildings and grounds, City Hall and Community Center buildings and grounds, arch inspection and maintenance, holiday decorations installation and removal.
Public Works Operations is also responsible for overseeing vehicle and equipment repairs, including processing purchase orders, ordering parts, scheduling repairs and safety inspections, and reviewing operating costs.
ACHIEVEMENTS IN FISCAL YEAR 2021-2022:
Assisted with staffing and scheduling all in house water distribution system repairs, sewer lateral replacements, coordinated traffic control, and stocked necessary supplies. Conducted a surplus sale of all non-operational vehicles at the Public Works Corporation Yard. Replaced photo-cell for timers on Arch lighting.
Drafted an Equipment Operation Certification program for key pieces of equipment used by the department.
Drafted and implemented vehicle service log and tracking. Contracted and managed repairs and upgrades to the tennis court lighting and electrical components. Identified and prioritized necessary repairs and upgrades for Willits Municipal Airport, provided project summaries and obtained quotes from eligible contractors, managed projects, and tracked expenses. Conducted hangar inspections for fire safety and FAA grant assurance compliance. Demolition and disposal of Police Officer’s Association (POA) modular adjacent to Justice Center.
FISCAL YEAR 2022-2024 PROGRAM GOALS:
Closely monitor equipment use and costs, and recommend rate adjustments as necessary. Effective monitoring and maintenance of equipment.
Arch inspection and maintenance.
Continued assistance to install water services and replace water piping. Continued assistance to repair and replace existing sewer laterals and install new laterals. Continue to work toward airport compliance, improvements, and developments. Monitor and maintain city owned traffic signals.
ALLOCATED POSITIONS: 22/23 23/24
Maintenance Worker I FTE 0.08 FTE 0.08
Maintenance Worker II FTE 0.16 FTE 0.16
Public Works Maintenance Foreman FTE 0.08 FTE 0.08
Public Works Superintendant FTE 0.03 FTE 0.03
BUDGET LINE ITEM COMMENTS/DETAILS:
2001-003 County Haz Mat fee.
2010-000 Maintenance workers boot allowance.
2041-000 Vehicle and equipment parts, repairs and tires, Willits Arch maintenance, radio maintenance. 2044-000 Fuel and oil.
2081-030 Fire extinguishers maintenance.
2101-033 Safety supplies.
2101-045 Tools/Parts, disposal fees, reference material and office supplies, Oxy/Acetylene, CalFire Crew. 2105-000 Training and travel.
58 City of Willits
General Fund - Expenditure Detail
Department 1041 - Public Works Operations
FY 20-21 FY 21-22 FY 22-23 FY 23-24
Adopted Adopted Proposed Proposed
Account Number Description Budget Budget Budget Budget
1041 PUBLIC WORKS OPERATIONS & EQ
100.1041.1001.000 REGULAR EMPLOYEES $ 21,109 $ 18,333 $ 20,888 $ 21,900 Salaries 21,109 18,333 20,888 21,900
100.1041.1011.000 FICA $ 0 $ 1,137 $ 1,295 $ 1,400
100.1041.1012.000 MEDICARE 0 266 303 300
100.1041.1013.000 HEALTH INSURANCE 0 7,219 7,219 7,600
100.1041.1014.000 RETIREMENT 0 1,670 1,908 2,000
100.1041.1015.000 UNEMPLOYMENT INSURANCE 0 83 83 100
100.1041.1016.000 WORKERS COMPENSATION INS. 0 1,201 2,087 2,200 Benefits 0 11,577 12,895 13,600
100.1041.2001.003 COUNTY $ 2,900 $ 2,000 $ 2,800 $ 2,884 100.1041.2025.000 HOUSEHOLD EXPENSE 0 0 0 500
100.1041.2041.000 EQUIPMENT MTCE & SUPPLIES 8,000 8,000 8,000 8,240 100.1041.2044.000 VEHICLE OPERATIONS 2,400 2,400 2,400 2,500 100.1041.2045.000 MAINT BUILDINGS & GROUNDS 0 0 4,000 4,000 100.1041.2055.000 OFFICE EXPENSE 0 0 2,000 500
100.1041.2095.000 RENTS AND LEASES-EQUIPMENT 2,060 500 500 515 100.1041.2101.033 SAFETY SUPPLIES 2,000 2,000 2,000 2,060 100.1041.2101.045 SPECIAL DEPARTMENTAL EXPENSE 5,500 4,000 4,000 4,120 100.1041.2105.000 TRANSPORTATION AND TRAVEL 1,000 500 1,000 1,000 100.1041.2110.000 UTILITIES 1,000 1,000 500 515
100.1041.4002.000 EQUIPMENT 0 0 3,000 3,000
100.1041.2010.000 CLOTHING & SAFETY EQUIPMENT 1,500 3,000 5,000 5,000 Operational Expense 26,360 23,400 35,200 34,834
100.1041.2081.030 OTHER CONTRACTS 700 700 750 800
Contracts & Professional Services 700 700 750 800
Revenue Total 0 0 0 0
Expenditure Total 48,169 54,010 69,733 71,134
General Fund Net Cost 48,169 54,010 69,733 71,134
59 FUND 100 ENGINEERING DEPARTMENT 1042
BASIC FUNCTIONS: The Engineering Department serves the engineering related needs of other city departments.
This work includes engineering, construction management, inspection, and contract administration for projects initiated by departments within the City. Engineering Department administers all phases of project development, including: topographic surveying, project design, development of plans and specifications, cost estimating, preparation of bid documents, construction inspection, and management. When specialized engineering or other outside services are required, the department participates in the selection and supervision of contracted professional services. The Engineering Department is also responsible for mapping & analysis of city utilities and infrastructure, performing deed research, reviewing community initiated construction plans, and managing encroachment permits for community projects within the right of way.
ACHIEVEMENTS IN FISCAL YEAR 2021-2022:
Completion of California-Penn Water Main Replacement Project. Successful completion of the 2021 Pavement Preservation Project – Dig Outs (repaired failed sections of asphalt at various locations throughout town).
Revamped the Capital Improvement Plan.
Worked with consultants to complete the 3 year update to the Pavement Management Plan. Prepared Caltrans approved RFP to procure Rail Trail Engineering Consultant. Prepared Caltrans approved RFP to procure On-Call Engineering Services. Provide technical support for the Willits Rail Trail Project. Management of Groundwater Resiliency Improvement Project (oversight - environmental and preliminary engineering phases, groundwater monitoring, and coordination with stakeholders and local agencies).
Supported other departments with contracting, facilitating on-call task orders, and procurement of contractors and consultants.
FISCAL YEAR 2022-2024 PROGRAM GOALS:
Complete plans & specifications for the first phase of the West Mendocino Rehabilitation Project. Provide or procure construction management for the Blosser Lane Rehabilitation Project. Prepare plans, manage bid, and construction of Annual Pavement Preservation Project. Manage the Groundwater Resiliency Improvement Project. Manage groundwater monitoring program.
Prepare annual striping plan and manage project.
Acquire or allocate additional resources to improve management of increasing encroachment permit activity.
Fill vacant position to allocate more staff time to project development. Revise the City’s Encroachment Permit Ordinance.
Continue developing a citywide mapping system that includes all infrastructure & utilities. Continue to service the engineering related needs of city departments.
ALLOCATED POSITIONS: 22/23 23/24
Associate Engineer FTE 0.10 FTE 0.10
Engineering Technician FTE 0.10 FTE 0.10
Project Manager II FTE 0.20 FTE 0.20
BUDGET LINE-ITEM COMMENTS/DETAILS:
REVENUE:
6650-000 Engineering review, plan check, inspection, mapping.
EXPENSE:
2041-000 Calibration & maintenance of survey equipment, Office & Field Equipment, Vehicles. 2055-000 Reference books, printer, and plotter supplies. 2081-030 Janitorial services, security & other.
2101-045 Tools & Safety Equipment, survey supplies, & special office related. 2105-000 AutoCAD training, training and travel.
2198.042 Shared Services from Fund 202, Fund 501, and Fund 503. 60 City of Willits
General Fund - Expenditure Detail
Department 1042 - Engineering
FY 20-21 FY 21-22 FY 22-23 FY 23-24
Adopted Adopted Proposed Proposed
Account Number Description Budget Budget Budget Budget
1042 ENGINEERING
100.1042.6650.000 PUBLIC WORKS SERVICES $ 3,500 $ 3,500 $ 3,500 $ 3,500 Revenue 3,500 3,500 3,500 3,500
100.1042.1001.000 REGULAR EMPLOYEES $ 36,412 $ 33,816 $ 36,249 $ 38,100 Salaries 36,412 33,816 36,249 38,100
100.1042.1011.000 FICA $ 0 $ 2,097 $ 2,247 $ 2,400
100.1042.1012.000 MEDICARE 0 490 526 600
100.1042.1013.000 HEALTH INSURANCE 0 6,577 6,577 6,900
100.1042.1014.000 RETIREMENT 0 3,606 3,870 4,100
100.1042.1015.000 UNEMPLOYMENT INSURANCE 0 95 145 200
100.1042.1016.000 WORKERS COMPENSATION INS. 0 2,216 2,913 3,100 Benefits 0 15,080 16,278 17,300
100.1042.2015.000 COMMUNICATIONS $ 2,500 $ 2,000 $ 2,000 $ 2,100 100.1042.2041.000 EQUIPMENT MTCE & SUPPLIES 13,500 30,000 25,000 26,250 100.1042.2044.000 VEHICLE OPERATIONS 500 1,000 1,200 1,350 100.1042.2045.000 MAINT BUILDINGS & GROUNDS 0 0 1,000 1,050 100.1042.2055.000 OFFICE EXPENSE 1,000 2,500 1,500 1,575 100.1042.2095.000 RENTS AND LEASES-EQUIPMENT 2,000 1,000 0 2,000 100.1042.2101.045 SPECIAL DEPARTMENTAL EXPENSE 1,000 0 500 525 100.1042.2105.000 TRANSPORTATION AND TRAVEL 2,500 4,000 2,500 2,800 100.1042.2110.000 UTILITIES 3,500 4,500 4,000 4,200
Operational Expense 26,500 45,000 37,700 41,850
100.1042.2081.030 OTHER CONTRACTS 75,000 77,160 78,000 78,000 Contracts & Professional Services 75,000 77,160 78,000 78,000 100.1042.3020.000 ISF EQUIPMENT CHARGES $ 0 $ 0 $ 500 $ 0 100.1042.2198.042 ENGINEERING ALLOCATION 0 (153,957) (104,130) (107,865) Transfers 0 (153,957) (103,630) (107,865)
Revenue Total 3,500 3,500 3,500 3,500
Expenditure Total 137,912 17,099 64,597 67,385
General Fund Net Cost 134,412 13,599 61,097 63,885
61 FUND 100 PAGE LANDFILL 1045
BASIC FUNCITONS: This department is utilized to account for maintenance of the Page Landfill site. Duties include road and fence maintenance.
ACHIEVEMENTS IN FISCAL YEAR 2021-2022:
The Willits Environmental Remediation Trust completed remediation work at the Page Landfill in fall of 2021. The Regional Water Quality Control Board expects to issue a “No Further Action” designation in spring of 2022.
FISCAL YEAR 2022-2024 PROGRAM GOALS:
Communication and coordination between Willits Environmental Remediation Trust for final close out of remediation work.
Continue ongoing site maintenance of the Page Landfill and surrounding City owned parcels.
BUDGET LINE ITEM COMMENTS/DETAILS:
2045-000 Road & Fence Maintenance.
3010-000 Property taxes – County.
62 City of Willits
General Fund - Expenditure Detail
Department 1045 - PAGE Landfill
FY 20-21 FY 21-22 FY 22-23 FY 23-24
Adopted Adopted Proposed Proposed
Account Number Description Budget Budget Budget Budget
1045 PAGE LANDFILL
100.1045.2045.000 MAINT BUILDINGS & GROUNDS $ - $ - $ 1,000 $ 1,000 100.1045.2101.045 SPECIAL DEPARTMENTAL EXPENSE 0 8,000 0 0 100.1045.3010.000 TAXES AND ASSESSMENTS 350 350 500 515 Operational Expense 350 8,350 1,500 1,515
Revenue Total 0 0 0 0
Expenditure Total 350 8,350 1,500 1,515
General Fund Net Cost 350 8,350 1,500 1,515
63 FUND 100 PUBLIC WORKS PARKS MAINTENANCE 1050
BASIC FUNCTIONS: The Public Works Parks Department is responsible for the maintenance of the City’s parks, including grounds and buildings, mowing all city parks and fields, weed abatement, electrical repairs, graffiti removal, tree trimming, tree removal, painting, vandalism repair, plumbing repairs, restroom supplies, playground equipment, skate park, baseball/soccer grounds, fences, litter and debris removal, parking areas and the irrigation system from City well. This department provides: support for community activities which utilize City parks, traffic control, garbage collection, etc. and maintains the newly planted trees, beds, and pavers on North Main Street.
ACHIEVEMENTS IN FISCAL YEAR 2021-2022:
Contracted tree trimming to remove dead limbs and tops from tree at Babcock Park. Grind and remove stumps from past removals at Babcock, Highway 20, and Recreation Grove Park. Contracted installation of monitoring camera at Snyder Park to mitigate vandalism and graffiti. Contracted fence installation at sports complex.
Contracted tree trimming and removal based on arborist recommendations for public safety as per capital improvement plan at Recreation Grove (by end of fiscal year 21/22). Drafted and implemented routine playground inspection program; identified necessary repairs and installed replacement equipment as needed.
Planted trees at several City park facilities and maintained until established. Supported the Redwood Empire Food Bank’s bi-monthly food distribution by providing traffic control assistance, restroom facilities, and volunteer networking. Graffiti mitigation and re-painting of baseball dug-outs located at the Senior fields. Cleaned up multiple homeless encampments on public property.
FISCAL YEAR 2022-2024 PROGRAM GOALS:
Continue contracting with arborist for the pruning and removal of unsafe trees in parks. Maintain the grounds, play structures, bathrooms, and other facilities in the City’s parks. Improve accessibility at City park facilities.
Complete fencing at sports complex.
Rehab old fields and buildings at sports complex.
Pave parking lot at ballfields.
ALLOCATED POSITIONS: 22/23 23/24
Maintenance Worker I FTE 0.07 FTE 0.07
Maintenance Worker I (Parks) FTE 1.00 FTE 1.00
Maintenance Worker II FTE 0.14 FTE 0.14
Public Works Maintenance Foreman FTE 0.12 FTE 0.12
Public Works Superintendent FTE 0.02 FTE 0.02
BUDGET LINE ITEM COMMENTS/DETAILS:
EXPENSE:
2041-000 Vehicle and equipment parts, repairs and tires. 2044-000 Fuel and oil.
2045-000 Maintenance of buildings, restrooms, lights, plumbing, and repairs $3,800, pet waste station supplies.
2081-030 Tree pruning & removal; fencing at Rec. Grove (1/2 split with Frontier Days). 2101-045 Janitorial supplies, paint, signs, fencing, landscape fiber for playground (1/2 split with 202.2020), Cal Fire crews, tools, irrigation & miscellaneous.
2105-000 Training & Travel Public Works Administrative Training. 2110-000 Electric and gas utility bills for all City parks. 2112-000 Disposal fees for garbage collections.
3020-000 Vehicle usage.
64 City of Willits
General Fund - Expenditure Detail
Department 1050 - Parks Maintenance
FY 20-21 FY 21-22 FY 22-23 FY 23-24
Adopted Adopted Proposed Proposed
Account Number Description Budget Budget Budget Budget
1050 PARK MAINTENANCE
100.1050.7250.000 MISCELLANEOUS REVENUE $ 105,000 $ 150,000 $ 0 $ 0 Revenue 105,000 150,000 0 0
100.1050.1001.000 REGULAR EMPLOYEES $ 22,375 $ 63,443 $ 66,142 $ 69,400 Salaries 22,375 63,443 66,142 69,400
100.1050.1011.000 FICA $ 0 $ 3,934 $ 4,101 $ 4,300
100.1050.1012.000 MEDICARE 0 920 959 1,000
100.1050.1013.000 HEALTH INSURANCE 0 17,214 17,214 18,100 100.1050.1014.000 RETIREMENT 0 5,234 5,505 5,800
100.1050.1015.000 UNEMPLOYMENT INSURANCE 0 321 264 300
100.1050.1016.000 WORKERS COMPENSATION INS. 0 4,157 6,607 6,900 Benefits 0 31,780 34,650 36,400
100.1050.2041.000 EQUIPMENT MTCE & SUPPLIES $ 5,500 $ 10,000 $ 10,000 $ 10,300 100.1050.2044.000 VEHICLE OPERATIONS 2,800 2,800 5,000 5,150 100.1050.2045.000 MAINT BUILDINGS & GROUNDS 30,000 30,000 30,000 30,000 100.1050.2095.000 RENTS AND LEASES-EQUIPMENT 0 4,250 4,250 4,463 100.1050.2096.000 RENTS & LEASES-BLDGS/GRDS 4,250 0 0 0 100.1050.2101.045 SPECIAL DEPARTMENTAL EXPENSE 8,100 5,000 5,000 5,250 100.1050.2105.000 TRANSPORTATION AND TRAVEL 1,200 1,200 1,200 1,200 100.1050.2110.000 UTILITIES 18,000 18,000 18,500 19,000 100.1050.2112.000 DISPOSAL FEES 600 2,000 2,000 2,000
100.1050.4002.000 EQUIPMENT 8,000 8,000 10,000 10,000
100.1050.4003.000 INFRASTRUCTURE & IMPROVEMENT 6,000 105,000 0 0 Operational Expense 84,450 186,250 85,950 87,363
100.1050.2081.030 OTHER CONTRACTS 13,500 20,000 22,000 23,100 Contracts & Professional Services 13,500 20,000 22,000 23,100 100.1050.3020.000 ISF EQUIPMENT CHARGES $ 0 $ 1,000 $ 1,100 $ 0 Transfers 0 1,000 1,100 0
Revenue Total 105,000 150,000 0 0
Expenditure Total 120,325 302,473 209,842 216,263
General Fund Net Cost 15,325 152,473 209,842 216,263
65 COMMUNITY SERVICES (1070)
BASIC FUNCTIONS: This is a special department established to account for funding of outside agencies/organizations.
PROGRAM GOALS:
When available the City provides funding support so that local non-profit community agencies can continue to address various local needs.
BUDGET LINE ITEM COMMENTS/DETAILS:
3030-000 Agreement with Chamber of Commerce 11.11% of T.O.T. (1¢ of each 9¢ collected). 3031-000 Contribution to Willits Senior Center.
3033-000 Contribution to County Library.
3035-000 Contribution to County Museum.
3040-000 Contribution to Willits Community Services.
3042-000 Contribution to Our Daily Bread.
CONTINGENCIES (1097)
BASIC FUNCTIONS: The appropriation for contingencies is a budgetary provision for financing requirements that are unanticipated during budget preparation. Should the need for an unbudgeted expenditure arise during the year, an appropriation transfer will be made as required upon approval by the City Council. Use of these funds is restricted to the General Fund only.
DEBT SERVICE FOR BUILDING AT PUBLIC WORKS YARD (1098)
BASIC FUNCTIONS: This department is utilized to account for payment of principal and interest expense on debt issued for the modular office building at the Public Works yard. Payments are made quarterly, with the final payment due in January of 2016. The principal balance at July 1, 2013 is $38,496.
The expense is shared with the Sewer Enterprise Fund and Water Enterprise Fund that reimburse the General Fund through the “Rents and Leases” line item in their respective administration budgets. This is shown in the Public Works Administration Revenue Account 100.1040.7250.000.
INTER-FUND TRANSFER (1099)
BASIC FUNCTIONS: This department is utilized to account for funds transferred from the General Fund.
66 City of Willits
General Fund - Expenditure Detail
Department 1070 - Community Services
FY 20-21 FY 21-22 FY 22-23 FY 23-24
Adopted Adopted Proposed Proposed
Account Number Description Budget Budget Budget Budget
1070 COMMUNITY SERVICES
100.1070.3030.000 CHAMBER OF COMMERCE $ 31,350 $ 37,500 $ 50,000 $ 50,000 100.1070.3031.000 WILLITS SENIOR CENTER 1,000 1,000 10,000 5,000 100.1070.3033.000 COUNTY LIBRARY 500 500 10,000 5,000
100.1070.3035.000 COUNTY MUSEUM 1,000 1,000 10,000 5,000 100.1070.3040.000 WILLITS COMMUNITY SERVICES 1,000 1,000 10,000 5,000 100.1070.3042.000 OUR DAILY BREAD 1,000 1,000 10,000 5,000 100.1070.3048.000 ECONOMIC DEV & FINANCE CORP 1,000 1,000 10,000 5,000 Non Operational & Intergovernmental 36,850 43,000 110,000 80,000 Revenue Total 0 0 0 0
Expenditure Total 36,850 43,000 110,000 80,000
General Fund Net Cost 36,850 43,000 110,000 80,000
67 City of Willits
General Fund - Expenditure Detail
Department 1097 - Contingencies
FY 20-21 FY 21-22 FY 22-23 FY 23-24
Adopted Adopted Proposed Proposed
Account Number Description Budget Budget Budget Budget
1097 CONTINGENCIES
100.1097.3050.000 MISCELLANEOUS EXPENSE $ 0 $ 0 $ 52,685 $ 201,754 Operational Expense 0 0 52,685 201,754
Revenue Total 0000
Expenditure Total 0 0 52,685 201,754
General Fund Net Cost 0 0 52,685 201,754
68 City of Willits
General Fund - Expenditure Detail
Department 1098 - CalPERS Unfunded Liability Costs
FY 20-21 FY 21-22 FY 22-23 FY 23-24
Adopted Adopted Proposed Proposed
Account Number Description Budget Budget Budget Budget
1098 CalPERS Unfunded Liability Costs
100.1098.1014.044 RETIREMENT $ 204,721 $ 303,101 $ 333,400 $ 366,700 100.1098.1014.056 UNEMPLOYMENT INSURANCE 385,365 428,631 471,500 518,700 Benefits 590,086 731,732 804,900 885,400
Revenue Total 0 0 0 0
Expenditure Total 590,086 731,732 804,900 885,400
General Fund Net Cost 590,086 731,732 804,900 885,400
69 City of Willits
General Fund - Expenditure Detail
Department 1099 - Transfers
FY 20-21 FY 21-22 FY 22-23 FY 23-24
Adopted Adopted Proposed Proposed
Account Number Description Budget Budget Budget Budget
1099 INTERFUND TRANSFERS
100.1099.5001.000 OPERATING TRANSFERS OUT $ 77,292 $ 85,000 $ 0 $ 0 100.1099.5001.001 OPERATING TRANSFERS OUT 0 100,000 151,000 0 Transfers 77,292 185,000 151,000 0
Revenue Total 0 0 0 0
Expenditure Total 77,292 185,000 151,000 0
General Fund Net Cost 77,292 185,000 151,000 0
70 This page is intentionally left blank.
71 FUND 500 AIRPORT ENTERPRISE
BASIC FUNCTIONS: This fund accounts for expenditures and revenues for the Willits Municipal Airport. Airport Manager represents the interests of the airport to the City Federal Aviation Administration, and Cal Trans Aeronautical Division, including producing required reports and managing grant obligations; manages the airport fuel facility, inventory, and sales for the City, including maintenance and testing as required by the fuel supplier; inspects and maintains airport facilities, including buildings, hangars, runways, taxiways, and lighting systems for the City; reports airport facility conditions and repair requirements to the City and performs basic repairs; works with volunteers, CalFire crews, and the City to maintain airport grounds; promotes airport facilities and related Willits attractions to the community and visiting pilots; consults with and receives direction as necessary from the City Manager; represents the airport to the City Council as needed; and performs additional duties as requested by the City Manager.
ACHIEVEMENTS IN FISCAL YEAR 2021/2022:
Updated the ACIP.
Repaired the Overflow Valve on the AST.
Completed the Runway Rehab Project.
Contracted design for rest room remodel and ADA access. Conducted annual hangar inspections for fire safety and FAA grant assurance. Contracted for design and installation of new card reader and fuel dispensing system. Contracted for installation of security camera system.
FISCAL YEAR 2022/2024 PROGRAM GOALS:
Manage development and implementation of Airport Capital Improvement Plan (ACIP) with City and consulting engineers.
Improve airport safety and compliance with the California Department of Transportation Aeronautics Division.
Manage applications for Federal Aviation Administration grant fund (90% of project costs) and CalTrans grants (5% of project costs, as available).
File application for annual CalTrans airport grant of $10,000 toward airport maintenance. Increase community awareness of the airport.
Increase airport fuel sales and boost Willits tourism through promotion of the airport to northern California pilots including fly-in food events with local vendors. Improve airport hangar rental agreement compliance and revenues. Utilize CalFire work crews for airport grounds maintenance at reduced costs. Continue maintaining fuel island facilities, testing aviation fuel, managing fuel transactions through the 24/7 card-reader, and responding to problem calls.
ALLOCATED POSITIONS: 22/23 23/24
Community Development Director FTE 0.05 FTE 0.05
Community Development Specialist FTE 0.05 FTE 0.05
Office Assistant III / Utility Billing FTE 0.05 FTE 0.05 BUDGET LINE ITEM COMMENTS/DETAILS:
REVENUE:
4211-000 Hangar rental, storage fees, land leases, fixed base operator, space rental.
EXPENSE:
2001-003 Gasoline storage, Air Quality permit, Hazmat permit $1,250. 2045-000 Grounds maintenance, building and hangar repairs. 2050-000 Association of California Airports dues.
2081-030 Airport manager, Airport Layout Plan, Pavement Management Plan 2101-045 Airport day.
2111-000 Water & Sewer BTCSD.
3020-000 Vehicle use for runway sweeper, tractor, etc.
72 CITY OF WILLITS
AIRPORT ENTERPRISE FUND
FY 20-21 FY 21-22 FY 22-23 FY 23-24
Adopted Adopted Proposed Proposed
Account Number Description Budget Budget Budget Budget
0500
500.0500.4211.000 RENTAL OF BLDGS & GROUNDS 65,000 65,000 118,600 118,600 500.0500.4211.002 FUEL SALES 4,400 1,500 1,500 1,800
500.0500.5204.000 STATE AID FOR AVIATION 10,000 10,000 10,000 10,000 500.0500.5206.007 FEDERAL AID FOR AVIATION- 1,169,848 172,000 0 0 500.0500.5206.036 FEDERAL AID CARES 30,000 30,000 0 0
500.0501.5206.007 FEDERAL GRANT 0 30,000 31,000 0
500.0500.4201.000 INTEREST 300 100 200 200
Revenue 1,279,548 308,600 161,300 130,600
500.5001.1001.000 REGULAR EMPLOYEES 32,885 23,597 26,833 28,174 500.5001.1011.000 FICA 0 1,463 1,664 1,747
500.5001.1012.000 MEDICARE 0 342 389 409
500.5001.1013.000 HEALTH INSURANCE 0 5,622 7,143 7,500
500.5001.1014.000 RETIREMENT 5,553 2,805 3,234 3,396
500.5001.1015.000 UNEMPLOYMENT INSURANCE 0 60 107 113
500.5001.1016.000 WORKERS COMPENSATION INS. 0 0 1,513 1,589 500.5001.2015.000 COMMUNICATIONS 100 100 1,500 1,500
500.5001.2041.000 EQUIPMENT MTCE & SUPPLIES 15,000 15,000 15,000 15,000 500.5001.2044.000 VEHICLE OPERATIONS 500 500 1,000 1,000 500.5001.2045.000 MAINT BUILDINGS & GROUNDS 0 10,000 10,000 10,000 500.5001.2101.045 SPECIAL DEPARTMENTAL EXPENSE 1,250 0 0 0 500.5001.2105.000 TRANSPORTATION AND TRAVEL 0 0 3,500 4,000 500.5001.2110.000 UTILITIES 7,500 7,500 0 0
500.5001.2111.000 WATER 3,100 3,100 7,500 7,875
500.5001.2081.030 OTHER CONTRACTS 0 25,000 30,000 30,000 500.5001.2001.003 COUNTY FEES 0 1,500 2,000 2,000
Operational Expense 27,450 62,700 70,500 71,375
500.5001.2031.000 INSURANCE AND BONDS 4,975 5,500 6,500 6,500 Contracts & Professional Services 4,975 5,500 6,500 6,500 500.5001.2101.038 INFRASTRUCTURE & ROADWAYS 0 6,500 6,500 6,500 500.5001.2198.042 INDIRECT OVERHEAD ALLOCATION 575 575 575 575 500.5001.3020.000 ISF EQUIPMENT CHARGES 500 500 500 500 500.5001.3021.000 OVERHEAD AND ADMINISTRATION 6,731 6,554 5,212 5,838 500.5001.5001.000 OPERATING TRANSFERS OUT 0 0 135,000 15,000 Transfers 7,806 14,129 147,787 28,413
500.5001.4003.001 AIRPORT AWOS DESIGN PRJCT 1,199,848 191,065 0 0 Non Operational & Intergovernmental 1,199,848 191,065 0 0 Revenue Total 1,279,548 308,600 161,300 130,600
Expenditure Total 1,278,517 307,283 265,671 149,216
Net Increase (Decrease) Fund Balance 1,031 1,317 (104,371) (18,616)
AIRPORT ENTERPRISE
73 CITY OF WILLITS
SEWER ENTERPRISE FUND - SUMMARY
FY 20-21 FY 21-22 FY 22-23 FY 23-24
Adopted Adopted Proposed Proposed
Account Number Description Budget Budget Budget Budget
501
501.0501.4201.000 INTEREST 30,000 25,000 25,800 26,600
501.0501.4211.000 RENTAL OF BLDGS & GROUNDS 7,500 7,500 7,700 7,900 501.0501.6400.000 CITY SEWER USER CHARGE 2,415,387 2,300,000 2,369,000 2,440,100 501.0501.6401.000 BROOKTRAILS SEWER USER CHG 575,500 610,000 628,300 647,100 501.0501.6402.000 MEADOWBROOK SEWER USER CHG 105,000 105,000 108,200 111,400 501.0501.6403.000 SEPTAGE RECEIVING 300,000 350,000 360,500 371,300 501.0501.6404.000 SEWER LATERAL INSTALLATION 0 2,000 2,100 2,200 501.0501.6650.000 OTHER SERVICES 5,000 5,000 5,200 5,400 Revenue 3,438,387 3,404,500 3,506,800 3,612,000
501.XXXX.1001.000 REGULAR EMPLOYEES 846,883 678,244 792,112 831,700 501.XXXX.1002.000 PART TIME EMPLOYEES 0 0 1,200 1,300
Salaries 846,883 678,244 793,312 833,000
501.XXXX.1011.000 FICA 0 42,099 49,185 51,600
501.XXXX.1012.000 MEDICARE 0 9,847 11,503 12,100
501.XXXX.1013.000 HEALTH INSURANCE 0 181,176 216,046 226,800 501.XXXX.1014.000 RETIREMENT 142,505 197,332 82,959 87,200 501.XXXX.1015.000 UNEMPLOYMENT INSURANCE 0 2,332 3,169 3,300 501.XXXX.1016.000 WORKERS COMPENSATION INS. 0 44,490 63,117 66,200 Benefits 142,505 477,276 425,979 447,200
501.XXXX.2001.002 FEES AND PERMITS STATE 28,500 25,000 25,000 25,750 501.XXXX.2001.003 FEES AND PERMITS COUNTY 2,000 7,000 7,000 7,210 501.XXXX.2010.000 CLOTHING & SAFETY EQUIPME 25,750 3,000 4,800 4,944 501.XXXX.2015.000 COMMUNICATIONS 6,000 5,000 5,000 5,150 501.XXXX.2041.000 EQUIPMENT MTCE & SUPPLIES 150,500 160,000 210,000 216,300 501.XXXX.2044.000 VEHICLE OPERATIONS 14,000 21,000 23,000 23,690 501.XXXX.2045.000 MAINT BUILDINGS & GROUNDS 11,000 7,000 7,000 7,210 501.XXXX.2050.000 DUES AND SUBSCRIPTIONS 250 250 250 258 501.XXXX.2055.000 OFFICE EXPENSE 1,600 2,100 2,100 2,163 501.XXXX.2091.000 ADVERTISING AND PRINTING 500 500 500 515 501.XXXX.2095.000 RENTS AND LEASES-EQUIPMEN 17,000 12,500 12,500 12,875 501.XXXX.2096.000 RENTS AND LEASES-BUILDING 2,500 2,750 2,750 2,833 501.XXXX.2101.033 SAFETY SUPPLIES 3,000 1,750 1,750 1,803 501.XXXX.2101.034 CHEMICAL AND LAB SUPPLIES 45,000 25,000 25,000 25,750 501.XXXX.2101.035 ROCK/GRAVEL/ASPHALT 10,000 15,000 15,000 15,450 501.XXXX.2101.045 SPECIAL DEPARTMENTAL EXPE 500 2,500 82,500 84,975 501.XXXX.2105.000 TRANSPORTATION AND TRAVEL 11,000 11,000 11,000 11,330 501.XXXX.2110.000 UTILITIES 201,000 201,000 176,000 191,030 Operational Expense 530,100 502,350 611,150 639,235
501.XXXX.2032.000 INSURANCE DEDUCTIBLE 5,000 5,000 5,000 5,150 501.XXXX.2061.010 LEGAL 25,000 25,000 25,000 25,750
501.XXXX.2061.012 ARCHITECTURAL & ENGINEERI 2,000 3,000 3,000 3,090 501.XXXX.2061.015 LABORATORY TESTING 116,000 100,000 100,000 103,000 501.XXXX.2061.020 OTHER PROFESSIONAL SVCS 17,000 2,000 2,000 2,060 501.XXXX.2081.030 OTHER CONTRACTS 26,200 125,000 125,000 91,500 501.XXXX.2199.000 OTHER SVCS AND SUPPLIES 10,000 10,000 10,000 10,300 Contracts & Professional Services 201,200 270,000 270,000 240,850
SEWER ENTERPRISE
74 501.XXXX.2101.038 INFRASTRUCTURE & ROADWAYS 20,000 20,000 20,000 20,600 501.XXXX.2198.042 INDIRECT OVERHEAD ALLOCATION 30,910 51,317 266,066 240,530 501.XXXX.3020.000 ISF EQUIPMENT CHARGES 1,500 1,500 1,500 1,545 501.XXXX.3021.000 OVERHEAD AND ADMINISTRATION 231,015 270,030 64,839 68,680 501.XXXX.5001.000 OPERATING TRANSFERS OUT 0 65,000 780,000 670,000 Transfers 283,425 407,847 1,132,405 1,001,355
501.XXXX.3010.000 TAXES AND ASSESSMENTS 14,500 14,500 14,500 14,935 Intergovernmental 14,500 14,500 14,500 14,935
501.XXXX.4002.000 EQUIPMENT 0 0 200,000 400,000
501.XXXX.4002.001 EQUIPMENT-SURVEY INSTRUME 65,000 45,000 10,000 10,300 501.XXXX.4002.002 BRUSH CHIPPER 30,000 22,500 22,500 23,175 501.XXXX.4002.004 SHORT-TERM GENERATOR RENT 5,000 5,000 5,000 5,150 501.XXXX.4002.005 TRAFFIC PLATES 0 15,000 15,000 15,450 501.XXXX.4003.003 ANNUAL STREET STRIPING SB 0 20,000 0 0 501.XXXX.4003.005 BAECHTEL RD STABILIZATION 30,000 80,000 50,000 51,500 501.XXXX.4003.006 ASPHALT MAINTENANCE PROGR 50,000 50,000 0 0 501.XXXX.4003.007 PAVEMENT PRESERVATION 300,000 300,000 0 0 501.XXXX.4003.008 GIS 55,000 85,000 30,000 30,900
501.XXXX.4003.009 BARBARA ST RESURFACING 30,000 50,000 55,000 55,000 501.XXXX.4003.110 AERATION BASIN GATES 0 25,000 25,000 25,750 501.XXXX.4003.111 REFURBISH CLARIFIER 0 40,000 40,000 41,200 501.XXXX.4003.112 NEW TRUCK 0 100,000 55,000 56,650
501.XXXX.4003.113 CALIFORNIA/PENN PJCTS 0 50,000 0 0
501.XXXX.4003.114 BLOSSER LANE REHAB 0 50,000 0 0
501.XXXX.4004.000 VEHICLE REPLACEMENT 20,000 17,569 20,000 20,600 501.XXXX.4004.100 ENGINEERING SURVEY EQUIP 0 9,600 9,600 0 501.XXXX.8202.000 TRANSFER TO OTHER FUNDS 0 0 34,710 35,955 Non Operational 585,000 964,669 571,810 771,630
501.XXXX.3001.000 PRINCIPAL 488,681 669,585 470,000 475,000 501.XXXX.3002.000 INTEREST 644,576 365,953 431,513 431,513 Debt Service 1,133,257 1,035,538 901,513 906,513
Revenue Total 3,438,387 3,404,500 3,506,800 3,612,000
Expenditure Total 3,736,870 4,350,424 3,247,346 3,176,575 Net Increase (Decrease) Fund Balance (298,483) (945,924) 259,454 435,425 75 FUND 501 SEWER ADMINISTRATION 5010
BASIC FUNCTIONS: This department provides administrative support to the Sewer Department. Administrative tasks include: assisting with program administration, preparing correspondence on behalf of the Sewer Department, contract administration for sewer related professional services contracts, preparing and transmitting regulatory agency reports, purchasing, record keeping, and file maintenance. Staff participates in the Technical Advisory Committee, Wastewater Committee, and Council meetings. This department is also responsible for long range planning, including researching and preparing project proposal documents, such as requests for proposals RFP, technical reports, proposal packets and preparing Council reports for sewer related projects. It also includes the preparation of the annual Sewer and Capital Improvement Budgets.
ACHIEVEMENTS IN FISCAL YEAR 2021-2022:
Adopted new NPDES Permit February 2022.
Compliance reporting (Biosolids, annual source control, annual toxicity testing, monthly NPDES, etc.).
FISCAL YEAR 2022-2024 PROGRAM GOALS:
Implement new NPDES permit requirements.
Continue efforts to reduce operating costs.
Prepare Maintenance Building proposal.
Implement FY22/23 Capital Improvement Projects.
Update Capital Improvement Plan.
Continue compliance reporting.
Continue ongoing coordination efforts with Brooktrails Township Community Services District.
ALLOCATED POSITIONS: 22/23 23/24
Assistant City Manager FTE 0.20 FTE 0.20
City Manager FTE 0.20 FTE 0.20
Finance Director FTE 0.30 FTE 0.30
Office Assistant III (Accountant) FTE 0.20 FTE 0.20
Office Assistant III / Utility Billing FTE 0.25 FTE 0.25 BUDGET LINE ITEM COMMENTS/DETAILS:
2041-000 Office equipment.
2050-000 Subscriptions for waste water publications, membership dues [Water Environment Federation and California Water Environment Association].
2055-000 Office supplies and County printouts.
2081-030 Outside Consultant.
2091-000 Advertising, printing and F.O.G. mailings.
2105-000 Travel and training costs.
2199-000 Other supplies.
3010-000 Property taxes.
3021-000 Overhead allocation.
76 CITY OF WILLITS
SEWER ADMINISTRATION
FY 20-21 FY 21-22 FY 22-23 FY 23-24
Adopted Adopted Proposed Proposed
Account Number Description Budget Budget Budget Budget
5010 SEWER ADMINISTRATION
501.5010.1001.000 REGULAR EMPLOYEES 135,233 89,207 124,124 130,300 501.5010.1002.000 PART TIME EMPLOYEES 0 0 1,200 1,300
Salaries 135,233 89,207 125,324 131,600
501.5010.1011.000 FICA 0 5,587 7,770 8,200
501.5010.1012.000 MEDICARE 0 1,307 1,817 1,900
501.5010.1013.000 HEALTH INSURANCE 0 17,826 20,572 21,600 501.5010.1014.000 RETIREMENT 142,505 7,169 11,014 11,600 501.5010.1015.000 UNEMPLOYMENT INSURANCE 0 240 501 500
501.5010.1016.000 WORKERS COMPENSATION INS. 0 5,904 898 900 Benefits 142,505 38,033 42,572 44,700
501.5010.2001.003 FEES AND PERMITS COUNTY 0 1,000 1,000 1,030 501.5010.2041.000 EQUIPMENT MTCE & SUPPLIES 500 500 500 515 501.5010.2050.000 DUES AND SUBSCRIPTIONS 250 250 250 258 501.5010.2055.000 OFFICE EXPENSE 600 600 600 618
501.5010.2091.000 ADVERTISING AND PRINTING 500 500 500 515 Operational Expense 1,850 2,850 2,850 2,936
501.5010.2032.000 INSURANCE DEDUCTIBLE 5,000 5,000 5,000 5,150 501.5010.2061.010 LEGAL 25,000 25,000 25,000 25,750
501.5010.2081.030 OTHER CONTRACTS 25,000 60,000 60,000 25,000 Contracts & Professional Services 55,000 90,000 90,000 55,900 501.5010.2198.042 INDIRECT OVERHEAD ALLOCATION 0 0 21,058 23,586 501.5010.3021.000 OVERHEAD AND ADMINISTRATION 33,925 26,479 21,058 23,586 Transfers 33,925 26,479 42,116 47,172
501.5010.3010.000 TAXES AND ASSESSMENTS 14,500 14,500 14,500 14,935 Intergovernmental 14,500 14,500 14,500 14,935
Revenue Total 0 0 0 0
Expenditure Total 383,013 261,069 317,362 297,243
Net Increase (Decrease) (383,013) (261,069) (317,362) (297,243) 77 FUND 501 SEWER MAINTENANCE 5011
BASIC FUNCTIONS: This department maintains and repairs the City sewer collection system. This work includes:
inspection, cleaning, and repair of sewer pipelines. This department is also responsible for the implementation and enforcement of the Sanitary Sewer Management Plan, Fats Oils and Grease FOG Program, Flow Monitoring Program, Sewer Lateral Inspection Program and the Wastewater Discharge Program. Staff responds and resolves sewer problems, including emergency overflows. Staff also performs lift station maintenance, inspects new pipeline construction, and marks sewer facilities for Underground service Alert.
ACHIEVEMENTS IN FISCAL YEAR 2021-2022:
Completed 50 Sewer Lateral Inspections for Home Sales. Cleaned 20% of the Collection system mainlines.
Inspected and cleaned various manholes in the Collection System.
FISCAL YEAR 2022-2024 PROGRAM GOALS:
Inspect and televise 20% of the sewer system.
Clean 20% of the sewer system.
Patch sections of pipe in need of repair and repair leaky manholes as budgeted. Conduct permits inspections.
Prioritize problem areas within the system.
Continue implementing Sewer Lateral Inspection Program.
ALLOCATED POSITIONS: 22/23 23/24
Chief Wastewater Plant Operator FTE 0.25 FTE 0.25
Maintenance Worker I FTE 0.22 FTE 0.22
Maintenance Worker II FTE 0.44 FTE 0.44
Operator I FTE 0.40 FTE 0.40
Operator II FTE 0.40 FTE 0.40
Operator III FTE 1.50 FTE 1.50
Public Works Maintenance Foreman FTE 0.03 FTE 0.03
BUDGET LINE ITEM COMMENTS/DETAILS:
2001-002 NPDES Permit for the Collection System.
2010-000 Work uniforms, coveralls, rubber boots, rain gear, Boot allowance. 2041-000 Maintenance of equipment (rebuilt pump, light system, parts for trucks), pipeline supplies, saddles for lateral and cleanout installations.
2044-000 Fuel and oil for vehicles i.e., sewer jet, backhoe, dump truck. 2061-012 Software updates.
2061-015 Laboratory testing for fats, oil and grease program. 2061-020 Clearing of customer laterals and repairs of manholes. 2081-030 Sewer cleaning services, engineering contract services. 2095-000 Equipment rental (pumps, trucks, etc.).
2101-033 Safety needs including tools and equipment for confined space entry. 2101-035 Aggregate for sewer line repair and restoration of the street. 2101-038 Sewer line, clean out and lateral repairs.
2101-045 Underground Service Alert, small materials, shoring, traffic plates, and seed, ESRI license (1/2 split with 503-5031).
2105-000 CWEA, SSMP, Confined Space Entry (1/3 split Water, Sewer & Public Works) Sewer Cad training 2110-000 Electricity for lift stations.
3001-000 TV truck principal, Vac truck principal.
3002-000 TV truck interest, Vac truck interest.
3020-000 ISF equipment charges.
4002-000 TV Truck Camera, Truck (1/2 split with Water), Concrete chainsaw. 4003-001 Replace sections of Main Street sewer lines before Bypass Relinquishment Project. 78 CITY OF WILLITS
SEWER MAINTENANCE
FY 20-21 FY 21-22 FY 22-23 FY 23-24
Adopted Adopted Proposed Proposed
Account Number Description Budget Budget Budget Budget
5011 SEWER MAINTENANCE
501.5011.1001.000 REGULAR EMPLOYEES 268,061 222,791 235,309 247,100 Salaries 268,061 222,791 235,309 247,100
501.5011.1011.000 FICA 0 13,810 14,589 15,300
501.5011.1012.000 MEDICARE 0 3,230 3,412 3,600
501.5011.1013.000 HEALTH INSURANCE 0 64,452 73,443 77,100 501.5011.1014.000 RETIREMENT 0 150,929 24,364 25,600
501.5011.1015.000 UNEMPLOYMENT INSURANCE 0 850 940 1,000 501.5011.1016.000 WORKERS COMPENSATION INS. 0 14,594 23,505 24,700 Benefits 0 247,865 140,253 147,300
501.5011.2001.002 FEES AND PERMITS STATE 3,500 0 0 0
501.5011.2001.003 FEES AND PERMITS COUNTY 0 3,500 3,500 3,605 501.5011.2010.000 CLOTHING & SAFETY EQUIPME 750 1,000 2,400 2,472 501.5011.2041.000 EQUIPMENT MTCE & SUPPLIES 50,000 50,000 100,000 103,000 501.5011.2044.000 VEHICLE OPERATIONS 12,000 15,000 15,000 15,450 501.5011.2095.000 RENTS AND LEASES-EQUIPMEN 5,000 5,000 5,000 5,150 501.5011.2101.033 SAFETY SUPPLIES 500 500 500 515
501.5011.2101.035 ROCK/GRAVEL/ASPHALT 10,000 10,000 10,000 10,300 501.5011.2101.045 SPECIAL DEPARTMENTAL EXPE 500 1,500 1,500 1,545 501.5011.2105.000 TRANSPORTATION AND TRAVEL 5,000 5,000 5,000 5,150 501.5011.2110.000 UTILITIES 1,000 1,000 1,000 1,030
Operational Expense 88,250 92,500 143,900 148,217
501.5011.2061.020 OTHER PROFESSIONAL SVCS 15,000 0 0
501.5011.2081.030 OTHER CONTRACTS 1,200 15,000 15,000 15,000 Contracts & Professional Services 16,200 15,000 15,000 15,000 501.5011.2101.038 INFRASTRUCTURE & ROADWAYS 20,000 20,000 20,000 20,600 501.5011.2198.042 INDIRECT OVERHEAD ALLOCATION 0 0 77,143 86,404 501.5011.3020.000 ISF EQUIPMENT CHARGES 1,500 1,500 1,500 1,545 501.5011.3021.000 OVERHEAD AND ADMINISTRATION 79,428 97,001 0 0 501.5011.5001.000 OPERATING TRANSFERS OUT 0 0 250,000
Transfers 100,928 118,501 348,643 108,549
501.5011.4002.002 BRUSH CHIPPER 10,000 22,500 22,500 23,175 501.5011.4002.004 SHORT-TERM GENERATOR RENT 5,000 5,000 5,000 5,150 501.5011.4002.005 PUSH CAMERA 0 15,000 15,000 15,450
501.5011.4003.005 AUGER SHAFT 0 50,000 50,000 51,500
501.5011.4003.007 MAINTENANCE BUILDING 150,000 150,000 0 0 501.5011.4003.008 GIS 0 30,000 30,000 30,900
501.5011.4003.009 VEHICLE REPLACEMENT 0 50,000 55,000 55,000 501.5011.4003.113 CALIFORNIA/PENN PJCTS 0 50,000 0 0
501.5011.4003.114 BLOSSER LANE REHAB 0 50,000 0 0
501.5011.4004.000 VEHICLE REPLACEMENT 20,000 17,569 20,000 20,600 Non Operational 185,000 440,069 197,500 201,775
Revenue Total 0 0 0 0
Expenditure Total 658,439 1,136,726 1,080,605 867,941
Net Increase (Decrease) (658,439) (1,136,726) (1,080,605) (867,941) 79 FUND 501 SEWER PLANT OPERATIONS 5013
BASIC FUNCTIONS: This department is responsible for the operation and maintenance of the City’s sewer plant and reclaimed water irrigation, sludge thickening & dewatering, compost mixing and disposal systems. Wastewater plant operators conduct laboratory testing as defined by regulatory agencies. This department is also responsible for the disinfection and disposal of effluent water as defined by the City’s NPDES permit. Operators respond to all sewer plant alarms and emergencies. Operators also maintain plant grounds and equipment.
ACHIEVEMENTS IN FISCAL YEAR 2021-2022:
Completed Tesla Battery Back Up Project.
Inspected north aeration basin and Replaced Diffusers. Purchased and installed new aeration blower.
Replaced spiral auger and shaft at the Headworks Building. Maintained compliance with regulatory testing.
FISCAL YEAR 2022-2024 PROGRAM GOALS:
Optimize plant operations.
Transition to new NPDES requirements.
Produce high quality effluent in accordance with all regulations in the most efficient and cost effective way possible.
Provide operator training to stay abreast of regulatory changes and issues related to the waste water industry.
Increase levels of operator certification and instill confidence to the public the department serves.
ALLOCATED POSITIONS: 22/23 23/24
Chief Wastewater Plant Operator FTE 0.70 FTE 0.70
Operator I FTE 0.56 FTE 0.56
Operator II FTE 0.56 FTE 0.56
Operator III FTE 1.42 FTE 1.42
Public Works Director FTE 0.34 FTE 0.34
BUDGET LINE ITEM COMMENTS/DETAILS:
2001-002 State Operator Certification, ELAP, NPDES, Fish & Game permits and others. 2001-003 County Air Quality Control permit, fees and other permits. 2010-000 Clothing and safety equipment, Boot allowance. 2044-000 Fuel and oil for operations vehicles pick-up trucks, backhoe, Hesston tractor. 2045-000 Maintenance of effluent and pond cleaning facilities, sludge disposal, wetland signage, quality assurance testing and creek maintenance.
2061-015 NPDES and bioassays testing, ELAP QAP testing, Soil testing – Recycled Water. 2061-016 Hepatitis, tetanus and other inoculations.
2061-020 Calibration and certification of scales and meters, minor fabrication and welding. 2081-030 2016 Annual Wetland Report, SCADA programming. 2095-000 Tractor Rental.
2096-000 Land lease irrigation contracts.
2101-032 Training supplies –videos, training courses, software training. 2101-033 Safety supplies: fire extinguishers, gas sniffers, harnesses, medical supplies, personal safety items gloves, ear plugs, etc.
2101-034 Chlorine, sulfur dioxide, polymer, and lab chemicals. 2101-038 Repairs for plant access road.
2101-045 Small equipment, oils and lubricants.
2105-000 Transportation and lodging for meetings, Hazwopper training, operator training and certification. 2199-000 Share of Aramark charges, and Willits Solid Waste charges. 4002-000 Nitrogen and ammonia sensors for the aeration basin. 4003-003 FY 16-17 Payment to replace blowers at plant.
4003-004 Flow Control Project: installation of actuators, electrical and SCADA programming to automate flow through the plant.
80 CITY OF WILLITS
SEWER OPERATIONS - PLANT
FY 20-21 FY 21-22 FY 22-23 FY 23-24
Adopted Adopted Proposed Proposed
Account Number Description Budget Budget Budget Budget
5013 SEWER OPERATIONS - PLANT
501.5013.1001.000 REGULAR EMPLOYEES 296,641 242,394 284,531 298,800 Salaries 296,641 242,394 284,531 298,800
501.5013.1011.000 FICA 0 15,025 17,641 18,500
501.5013.1012.000 MEDICARE 0 3,514 4,126 4,300
501.5013.1013.000 HEALTH INSURANCE 0 67,222 85,796 90,100 501.5013.1014.000 RETIREMENT 0 26,927 32,378 34,000
501.5013.1015.000 UNEMPLOYMENT INSURANCE 0 852 1,136 1,200 501.5013.1016.000 WORKERS COMPENSATION INS. 0 15,879 28,422 29,800 Benefits 0 129,419 169,499 177,900
501.5013.2001.002 FEES AND PERMITS STATE 25,000 25,000 25,000 25,750 501.5013.2001.003 FEES AND PERMITS COUNTY 2,000 2,500 2,500 2,575 501.5013.2010.000 CLOTHING & SAFETY EQUIPME 25,000 2,000 2,400 2,472 501.5013.2015.000 COMMUNICATIONS 6,000 5,000 5,000 5,150 501.5013.2041.000 EQUIPMENT MTCE & SUPPLIES 100,000 100,000 100,000 103,000 501.5013.2044.000 VEHICLE OPERATIONS 2,000 6,000 8,000 8,240 501.5013.2045.000 MAINT BUILDINGS & GROUNDS 5,000 5,000 5,000 5,150 501.5013.2055.000 OFFICE EXPENSE 1,000 1,500 1,500 1,545 501.5013.2095.000 RENTS AND LEASES-EQUIPMEN 12,000 7,500 7,500 7,725 501.5013.2096.000 RENTS AND LEASES-BUILDING 2,500 2,750 2,750 2,833 501.5013.2101.033 SAFETY SUPPLIES 2,500 1,250 1,250 1,288 501.5013.2101.034 CHEMICAL AND LAB SUPPLIES 45,000 25,000 25,000 25,750 501.5013.2101.035 ROCK/GRAVEL/ASPHALT 0 5,000 5,000 5,150 501.5013.2101.045 SPECIAL DEPARTMENTAL EXPE 0 1,000 81,000 83,430 501.5013.2105.000 TRANSPORTATION AND TRAVEL 6,000 6,000 6,000 6,180 501.5013.2110.000 UTILITIES 200,000 200,000 175,000 190,000 Operational Expense 434,000 395,500 452,900 476,237
501.5013.2061.012 ARCHITECTURAL & ENGINEERI 2,000 0 0 0 501.5013.2061.015 LABORATORY TESTING 112,000 100,000 100,000 103,000 501.5013.2061.020 OTHER PROFESSIONAL SVCS 2,000 2,000 2,000 2,060 501.5013.2081.030 OTHER CONTRACTS 0 50,000 50,000 51,500 501.5013.2199.000 OTHER SVCS AND SUPPLIES 10,000 10,000 10,000 10,300 Contracts & Professional Services 126,000 162,000 162,000 166,860 501.5013.2198.042 INDIRECT OVERHEAD ALLOCATION 0 0 81,730 91,542 501.5013.3021.000 OVERHEAD AND ADMINISTRATION 81,313 102,769 501.5013.5001.000 OPERATING TRANSFERS OUT 0 0 250,000
Transfers 81,313 102,769 331,730 91,542
501.5013.4002.000 EQUIPMENT 0 0 200,000 400,000
501.5013.4002.001 EQUIPMENT-SURVEY INSTRUME 45,000 45,000 10,000 10,300 501.5013.4002.002 BRUSH CHIPPER 20,000 0 0 0
501.5013.4003.003 ANNUAL STREET STRIPING SB 0 20,000 0 0 501.5013.4003.005 BAECHTEL RD STABILIZATION 30,000 30,000 0 0 501.5013.4003.006 ASPHALT MAINTENANCE PROGR 50,000 50,000 0 0 501.5013.4003.007 BUILDING MAINTENANCE 150,000 150,000 0 0 501.5013.4003.008 S COAST ST RESURFACING 55,000 55,000 0 0 501.5013.4003.009 BARBARA ST RESURFACING 30,000 0 0 0
501.5013.4003.110 AERATION BASIN GATES 0 25,000 25,000 25,750 501.5013.4003.111 REFURBISH CLARIFIER 0 40,000 40,000 41,200 501.5013.4003.112 NEW TRUCK 0 100,000 55,000 56,650
Non Operational 380,000 515,000 330,000 533,900
Revenue Total 0 0 0 0
Expenditure Total 1,317,954 1,547,082 1,730,660 1,745,239 Net Increase (Decrease) (1,317,954) (1,547,082) (1,730,660) (1,745,239) 81 FUND 501 SEWER ENGINEERING 5014
BASIC FUNCTIONS: Preparation and review of engineering drawings and specifications. Provide plans, specifications, construction engineering and inspection for projects. Secure permit approval from outside agencies Caltrans, Mendocino County Department of Public Works, Fish & Game, Regional Water Quality Control Board, and Army Corps of Engineers. Prepare sewer line and appurtenances standard details, specifications and infiltration and inflow analysis.
ACHIEVEMENTS IN FISCAL YEAR 2021-2022:
Assisted with 2022 NPDES 5-year permit application.
FISCAL YEAR 2022-2024 PROGRAM GOALS:
Assist with plans, specifications and recommendations for installation of a Maintenance Building. Provide oversight of mitigation wetlands management and reporting. Assist with integration of NPDES permit requirements. West Mendocino Rehabilitation Project sewer related improvements, if necessary.
ALLOCATED POSITIONS: 22/23 23/24
Administrative Assistant FTE 0.30 FTE 0.30
Associate Engineer FTE 0.40 FTE 0.40
City Clerk FTE 0.13 FTE 0.13
Engineering Technician FTE 0.25 FTE 0.25
Project Manager II FTE 0.45 FTE 0.45
BUDGET LINE ITEM COMMENTS/DETAILS:
2198-042 30% of Engineering (1042) Services and Supplies. 3020-000 30% of Engineering (1042) Equipment Costs.
3021-000 Overhead.
6001-000 30% of Engineering (1042) Contingencies.
82 CITY OF WILLITS
SEWER ENGINEERING
FY 20-21 FY 21-22 FY 22-23 FY 23-24
Adopted Adopted Proposed Proposed
Account Number Description Budget Budget Budget Budget
5014 SEWER ENGINEERING
501.5014.1001.000 REGULAR EMPLOYEES 126,888 107,394 128,198 134,600 Salaries 126,888 107,394 128,198 134,600
501.5014.1011.000 FICA 0 6,657 7,948 8,300
501.5014.1012.000 MEDICARE 0 1,557 1,859 2,000
501.5014.1013.000 HEALTH INSURANCE 0 26,939 30,221 31,700 501.5014.1014.000 RETIREMENT 0 10,498 12,940 13,600
501.5014.1015.000 UNEMPLOYMENT INSURANCE 0 333 512 500
501.5014.1016.000 WORKERS COMPENSATION INS. 0 7,035 8,299 8,700 Benefits 0 53,019 61,779 64,800
501.5014.2198.042 INDIRECT OVERHEAD ALLOCATION 30,910 51,317 80,506 32,693 501.5014.3021.000 OVERHEAD AND ADMINISTRATION 30,964 36,703 36,703 37,804 Transfers 61,874 88,020 117,209 70,497
501.5014.4002.001 EQUIPMENT-SURVEY INSTRUME 20,000 0 0 0 501.5014.4004.100 ENGINEERING SURVEY EQUIP 0 9,600 9,600 0 501.5014.8202.000 TRANSFER TO OTHER FUNDS 0 0 34,710 35,955 Non Operational 20,000 9,600 44,310 35,955
Revenue Total 0 0 0 0
Expenditure Total 208,762 258,033 351,496 305,852
Net Increase (Decrease) (208,762) (258,033) (351,496) (305,852) 83 FUND 501 SEPTAGE RECEIVING 5015
BASIC FUNCTIONS: This department is responsible for providing a NPDES compliant point of receipt for wastewater trucked in from the City’s outlying areas. The volume of wastewater is metered, and the fees collected for receipt of the wastewater pay for a portion of the overall costs of the Sewer Enterprise Fund. This department is also responsible regulating septage haulers and reporting to state and regional authorities.
ACHIEVEMENTS IN FISCAL YEAR 2021-2022:
Provided year round Septage Disposal.
FISCAL YEAR 2022-2024 PROGRAM GOALS:
Require all haulers to obtain a Septage Permit from the City. Comply with NPDES requirements for septage receiving.
ALLOCATED POSITIONS: 22/23 23/24
Chief Wastewater Plant Operator FTE 0.05 FTE 0.05
Operator I FTE 0.04 FTE 0.04
Operator II FTE 0.04 FTE 0.04
Operator III FTE 0.08 FTE 0.08
Public Works Director FTE 0.03 FTE 0.03
BUDGET LINE ITEM COMMENTS/DETAILS:
2041-000 Septage Receiving Station maintenance.
2055-000 Office supplies for new Septage receiving station. 2061-015 Laboratory testing.
2101-034 Chemicals to treat Septage.
2105-000 Training.
Revenue:
84 CITY OF WILLITS
SEPTAGE RECEIVING
FY 20-21 FY 21-22 FY 22-23 FY 23-24
Adopted Adopted Proposed Proposed
Account Number Description Budget Budget Budget Budget
5015 SEPTAGE RECEIVING
501.5015.1001.000 REGULAR EMPLOYEES 20,060 16,458 19,950 20,900 Salaries 20,060 16,458 19,950 20,900
501.5015.1011.000 FICA 0 1,020 1,237 1,300
501.5015.1012.000 MEDICARE 0 239 289 300
501.5015.1013.000 HEALTH INSURANCE 0 4,737 6,014 6,300
501.5015.1014.000 RETIREMENT 0 1,809 2,263 2,400
501.5015.1015.000 UNEMPLOYMENT INSURANCE 0 57 80 100
501.5015.1016.000 WORKERS COMPENSATION INS. 0 1,078 1,993 2,100 Benefits 0 8,940 11,876 12,500
501.5015.2041.000 EQUIPMENT MTCE & SUPPLIES 0 9,500 9,500 9,785 501.5015.2045.000 MAINT BUILDINGS & GROUNDS 6,000 2,000 2,000 2,060 Operational Expense 6,000 11,500 11,500 11,845
501.5015.2061.012 ARCHITECTURAL & ENGINEERI 0 3,000 3,000 3,090 501.5015.2061.015 LABORATORY TESTING 4,000 0
Contracts & Professional Services 4,000 3,000 3,000 3,090 501.5015.2198.042 INDIRECT OVERHEAD ALLOCATION 0 0 5,629 6,305 501.5015.3021.000 OVERHEAD AND ADMINISTRATION 5,385 7,078 7,078 7,290 Transfers 5,385 7,078 12,707 13,595
Revenue Total 0 0 0 0
Expenditure Total 35,445 46,976 59,033 61,930
Net Increase (Decrease) (35,445) (46,976) (59,033) (61,930) 85 FUND 501 SEWER DEBT SERVICE 5018
BASIC FUNCTIONS: In November of 1993 the City issued $4,710,000 in serial bonds whereby the City pledges revenue derived from the acquired or constructed assets to pay debt service. The entire bond issue was purchased by the U.S. Farmers Home Administration. The proceeds from the bond issue were used to repay $4,710,000 of Sewer Bond Anticipation Notes which had been issued in 1992. In December 2015 the City refunded the bond and approved a lower interest rate loan with TPB Investments, Inc. Interest payments are payable semiannually on November 1 and May 1, at a rate of 3.84%. The outstanding principal balance of $3,350,945 at July 1, 2016 is payable in annual installments, due each November 1, ranging from $143,000 to $262,000 through the year 2032. The current year principal payment is $143,360. The annual interest expense for FY 2016/17 is $125,925.
In November of 2007 the USDA approved two loans to the City totaling $10,285,000 at 4.25% for 40 years in the form of parity Certificates of Participation (COPs). These loans have been used to fund the Waste Water Treatment Plant Improvement Project. The current year principal payment is $124,500 for the Series 2007A bonds, and $17,500 for the Series 2007B bonds. The outstanding principal balance of $9,338,000 is payable in annual installments, due each November 1, ranging from $100,500 to $517,000 through the year 2047. The annual interest expense for FY 2016/17 on these two loans is $393,850.
In March of 2011 the USDA approved an additional loan to the City in the amount of $8,300,000 at 2.5% for 40 years in the form of parity Certificates of Participation COPs. This loan was also used to fund the Waste Water Treatment Plant Improvement Project. The current year principal payment is $139,000.The outstanding principal balance of $7,651,000 is payable in annual installments, due each November 1, ranging from $125,000 to $322,000 through the year 2050. The annual interest expense for FY 2016/17 is $189,538.
Following complete drawdown and reserve funding, the average annual debt service will be $288,000 on the refunded 1993 COPs, $540,000 on the 2007 COPs and $330,500 on the 2011 COPs for a total of $1,158,500 per year.
SEWER ENTERPRISE FINANCING SOURCES
REVENUES:
4201-000 Interest Income.
4211-000 Ford lease agreement.
6400-000 City Sewer User Charges.
6401-000 Brooktrails Sewer User Charges.
6402-000 Meadowbrook Manor Sewer User Charges.
6403-000 Septage Receiving.
6404-000 Sewer Lateral Installation.
6650-000 Other Services.
86 CITY OF WILLITS
DEBT SERVICE
FY 20-21 FY 21-22 FY 22-23 FY 23-24
Adopted Adopted Proposed Proposed
Account Number Description Budget Budget Budget Budget
5018 DEBT SERVICE
501.5018.3001.000 PRINCIPAL 488,681 669,585 470,000 475,000 501.5018.3002.000 INTEREST 644,576 365,953 431,513 431,513 Debt Service 1,133,257 1,035,538 901,513 906,513
Revenue Total 0 0 0 0
Expenditure Total 1,133,257 1,035,538 901,513 906,513
Net Increase (Decrease) (1,133,257) (1,035,538) (901,513) (906,513) 87 CITY OF WILLITS
OTHER FINANCING USES
FY 20-21 FY 21-22 FY 22-23 FY 23-24
Adopted Adopted Proposed Proposed
Account Number Description Budget Budget Budget Budget
5019 OTHER FINANCING USES
501.5019.5001.000 OPERATING TRANSFERS OUT 0 65,000 280,000 670,000 Transfers 0 65,000 280,000 670,000
Revenue Total 0 0 0 0
Expenditure Total 0 65,000 280,000 670,000
Net Increase (Decrease) 0 (65,000) (280,000) (670,000)
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89 CITY OF WILLITS
WATER ENTERPRISE FUND - SUMMARY
FY 20-21 FY 21-22 FY 22-23 FY 23-24
Adopted Adopted Proposed Proposed
Account Number Description Budget Budget Budget Budget
0503
503.0503.6601.000 WATER PENALTY 40,000 0 0 0
503.0503.4201.000 INTEREST 30,000 25,000 25,000 25,000
503.0503.6600.000 WATER USER CHARGES 3,020,000 3,000,000 3,000,000 3,000,000 503.0503.6602.000 RENEWAL OF SERVIC CHARGE 4,000 4,000 4,000 4,000 503.0503.6606.000 WATER HOOK-UP FEES 5,000 5,000 5,000 5,000 503.0503.6607.000 BACK FLOW FEES 10,000 10,000 10,000 10,000 503.0503.6608.000 METER AVAILABILITY CHARGE 3,000 3,000 3,000 3,000 503.0503.6650.000 OTHER SERVICES 3,000 3,000 3,000 3,000 Revenue 3,115,000 3,050,000 3,050,000 3,050,000
503.XXXX.1001.000 REGULAR EMPLOYEES 895,027 675,213 857,511 900,500 503.XXXX.1002.000 PART TIME EMPLOYEES 0 0 1,200 1,300
Salaries 895,027 675,213 858,711 901,800
503.XXXX.1011.000 FICA 0 41,913 53,240 55,900
503.XXXX.1012.000 MEDICARE 0 9,801 12,452 13,100
503.XXXX.1013.000 HEALTH INSURANCE 0 192,994 222,098 233,300 503.XXXX.1014.000 RETIREMENT 148,729 189,659 81,124 85,200 503.XXXX.1015.000 UNEMPLOYMENT INSURANCE 0 2,358 3,430 3,500 503.XXXX.1016.000 WORKERS COMPENSATION INS. 0 44,292 59,734 62,700 Benefits 148,729 481,017 432,078 453,700
503.XXXX.2001.002 FEES AND PERMITS STATE 50,000 60,000 60,000 61,800 503.XXXX.2001.003 FEES AND PERMITS COUNTY 2,250 4,050 4,050 4,172 503.XXXX.2010.000 CLOTHING & SAFETY EQUIPME 3,000 5,300 4,800 4,944 503.XXXX.2015.000 COMMUNICATIONS 5,250 6,250 6,250 6,438 503.XXXX.2041.000 EQUIPMENT MTCE & SUPPLIES 173,500 155,500 170,500 175,615 503.XXXX.2044.000 VEHICLE OPERATIONS 16,000 16,000 16,000 16,480 503.XXXX.2045.000 MAINT BUILDINGS & GROUNDS 8,000 8,000 10,000 10,000 503.XXXX.2050.000 DUES AND SUBSCRIPTIONS 2,000 2,000 2,000 2,060 503.XXXX.2055.000 OFFICE EXPENSE 24,500 25,500 25,500 26,265 503.XXXX.2091.000 ADVERTISING AND PRINTING 0 500 500 515 503.XXXX.2101.034 CHEMICAL AND LAB SUPPLIES 125,000 145,000 150,000 154,500 503.XXXX.2101.035 ROCK/GRAVEL/ASPHALT 5,000 15,000 15,000 15,450 503.XXXX.2101.045 SPECIAL DEPARTMENTAL EXPE 1,000 1,800 1,800 1,854 503.XXXX.2105.000 TRANSPORTATION AND TRAVEL 7,500 12,000 12,000 12,360 503.XXXX.2110.000 UTILITIES 200,000 60,000 75,000 77,250 Operational Expense 623,000 516,900 553,400 569,702
503.XXXX.2032.000 INSURANCE DEDUCTIBLE 2,500 2,500 2,500 2,575 503.XXXX.2061.000 WATERSHED CONSERVATION 0 15,000 15,000 0 503.XXXX.2061.010 LEGAL 31,000 35,000 35,000 36,050
503.XXXX.2061.012 ARCHITECTURAL & ENGINEERI 4,000 4,000 4,000 4,120 503.XXXX.2061.015 LABORATORY TESTING 32,500 32,500 32,500 32,575 503.XXXX.2061.020 OTHER PROFESSIONAL SVCS 1,200 1,200 1,250 1,250 503.XXXX.2081.030 OTHER CONTRACTS 75,000 252,500 222,500 200,800 Contracts & Professional Services 146,200 342,700 312,750 277,370
INTEREST
90 503.XXXX.2101.038 INFRASTRUCTURE & ROADWAYS 5,000 50,000 70,000 70,600 2198.000 ENGINEERING ALLOCATION 10,251 0 34,710 35,955
503.XXXX.2198.042 INDIRECT OVERHEAD ALLOCATION 10,113 51,317 268,360 243,098 503.XXXX.3020.000 ISF EQUIPMENT CHARGES 0 6,000 6,000 6,180 503.XXXX.3021.000 OVERHEAD AND ADMINISTRATION 238,555 272,915 272,915 281,102 503.XXXX.5001.000 OPERATING TRANSFERS OUT 0 65,000 1,050,000 1,350,000 Transfers 263,919 445,232 1,701,985 1,986,935
503.XXXX.3010.000 TAXES AND ASSESSMENTS 2,500 3,000 3,000 3,090 Intergovernmental 2,500 3,000 3,000 3,090
503.XXXX.4002.000 EQUIPMENT 20,000 0 0 0
503.XXXX.4002.001 EQUIPMENT-SURVEY INSTRUME 0 24,600 24,600 25,338 503.XXXX.4002.002 BRUSH CHIPPER 5,000 5,000 5,000 5,150 503.XXXX.4002.004 SHORT-TERM GENERATOR RENT 10,000 22,500 20,000 20,000 503.XXXX.4002.008 GIS 0 30,000 30,000 30,900
503.XXXX.4002.112 NEW TRUCK 0 50,000 55,000 60,000
503.XXXX.4003.000 INFRASTRUCTURE & IMPROVEM 730,000 0 0 0 503.XXXX.4003.004 CREEKSIDE STABILIZATION S 0 0 80,000 0 503.XXXX.4003.009 BARBARA ST RESURFACING 0 50,000 50,000 51,500 503.XXXX.4003.047 SOLAR ARRAY INVERTER REPL 0 25,000 25,000 25,750 503.XXXX.4003.048 BACKWASH PONDS/PRESS 0 400,000 0 0
503.XXXX.4003.049 SCADA UPGRADE 0 50,000 90,000 92,700
503.XXXX.4003.052 DAM INUNDATION 0 15,000 50,000 51,500 503.XXXX.4003.053 MORRIS DAM VALVE REPLACEM 0 30,000 30,000 30,900 503.XXXX.4003.054 GROUNDWATER IMPVMT PRJCT 0 750,000 750,000 0 503.XXXX.4003.055 GROUNDWATER IMPVMT PRJCT 0 30,000 10,000 10,300 503.XXXX.4003.113 CALIFORNIA/PENN PJCTS 0 400,000 0 0
503.XXXX.4003.114 BLOSSER LANE REHAB 0 50,000 50,000 0
503.XXXX.4003.115 RAW WATER PUMP VFD 0 40,000 30,000 30,900 503.XXXX.4003.116 WEST MENDOCINO REHAB 0 100,000 100,000 103,000 503.XXXX.4003.131 WILLITS DOWNTOWN IMPROVEM 50,000 0 0 0 503.XXXX.4004.000 VEHICLE REPLACEMENT 20,000 17,569 20,000 20,000 503.XXXX.8202.000 TRANSFER TO OTHER FUNDS 0 0 80,000 0
Non Operational 835,000 2,089,669 1,499,600 557,938
503.XXXX.3001.000 PRINCIPAL 105,919 105,919 105,919 105,919 Debt Service 105,919 105,919 105,919 105,919
Revenue Total 3,115,000 3,050,000 3,050,000 3,050,000
Expenditure Total 3,020,294 4,659,650 3,861,924 4,192,597 Net Increase (Decrease) Fund Balance 94,706 (1,609,650) (811,924) (1,142,597) 91 FUND 503 WATER ADMINISTRATION 5030
BASIC FUNCTIONS: This department is responsible for compliance with laws and regulations relating to the water system, such as reporting, data storage and correspondence with the State Water Resource Control Board, Division of Dam Safety, Cal Fire and Department of Water Resources. Staff assigned to the Water Administration Department maintain American Water Works Association training and certification programs, oversee mandated water quality testing, reporting and public notification functions. This department assures that proposed changes in the system and treatment facilities meet the needs of the community and comply with all regulatory agencies requirements. Water Administration staff also assist water customers and contractors. Administrative tasks include: assisting with program administration, preparing correspondence on behalf of the Water Department, contract administration for water related professional services contracts, preparing and transmitting regulatory agency reports, purchasing, record keeping, and file maintenance. Staff participates in the Technical Advisory Committee, Water Resources Committee, and Council meetings. This department is also responsible for long range planning, including researching and preparing project proposal documents, such as requests for proposals RFP, technical reports, proposal packets and preparing Council reports for water related projects. It also includes the preparation of the annual Water and Capital Improvement Budgets.
ACHIEVEMENTS IN FISCAL YEAR 2021-2022:
Created Spring Operations Plan for Division of Dam Safety. Completed and submitted EPA Emergency Response Plan/Risk Assessment. Completed Dam Inundation Mapping and Emergency Action Plan. Completed and submitted Electronic Annual Report.
Annual Consumer Confidence Report.
Completed annual Water Rights Reporting.
FISCAL YEAR 2022-2024 PROGRAM GOALS:
Planning for long term water supplementation project. Provide customers with top quality water.
Annual update of Emergency Response Plan.
Continue implementation of the Capital Improvement Plan (CIP).
ALLOCATED POSITIONS: 22/23 23/24
Assistant City Manager FTE 0.20 FTE 0.20
City Manager FTE 0.20 FTE 0.20
Finance Director FTE 0.30 FTE 0.30
Office Assistant III (Accountant) FTE 1.45 FTE 1.45
Office Assistant III / Utility Billing FTE 0.60 FTE 0.60 BUDGET LINE ITEM COMMENTS/DETAILS:
2001-002 Dam safety, state health, operator certification, water rights. 2001-003 County permits including hazmat and Air Quality permits. 2015-000 Phone, telemetry, radios.
2032-000 Insurance Deductibles.
2050-000 AWWA Standards Publications, AWWA, CRWA, Wine County Symposium membership dues. 2055-000 Water billing postage and office supplies.
2061-012 Architectural & Engineering.
2061-020 Trustee fees, Outside Consultant.
2091-000 Advertising and printing costs.
2199-000 Other services and supplies.
3010-000 Mendocino County property taxes.
3021-000 Overhead allocation.
92 CITY OF WILLITS
WATER ADMINISTRATION
FY 20-21 FY 21-22 FY 22-23 FY 23-24
Adopted Adopted Proposed Proposed
Account Number Description Budget Budget Budget Budget
5030 WATER ADMINISTRATION
503.5030.1001.000 REGULAR EMPLOYEES 192,906 121,807 222,245 233,400 503.5030.1002.000 PART TIME EMPLOYEES 0 0 1,200 1,300
Salaries 192,906 121,807 223,445 234,700
503.5030.1011.000 FICA 0 7,608 13,854 14,500
503.5030.1012.000 MEDICARE 0 1,779 3,240 3,400
503.5030.1013.000 HEALTH INSURANCE 0 31,003 43,430 45,600 503.5030.1014.000 RETIREMENT 148,729 137,794 19,315 20,300 503.5030.1015.000 UNEMPLOYMENT INSURANCE 0 383 892 900
503.5030.1016.000 WORKERS COMPENSATION INS. 0 8,039 1,137 1,200 503.5030.1017.000 VEHICLE ALLOWANCE 0 0 0 0
Benefits 148,729 186,606 81,868 85,900
503.5030.2001.002 FEES AND PERMITS STATE 50,000 60,000 60,000 61,800 503.5030.2001.003 FEES AND PERMITS COUNTY 1,650 3,000 3,000 3,090 503.5030.2015.000 COMMUNICATIONS 5,000 5,500 5,500 5,665 503.5030.2041.000 EQUIPMENT MTCE & SUPPLIES 500 500 500 515 503.5030.2050.000 DUES AND SUBSCRIPTIONS 2,000 2,000 2,000 2,060 503.5030.2055.000 OFFICE EXPENSE 22,000 23,000 23,000 23,690 503.5030.2091.000 ADVERTISING AND PRINTING 0 500 500 515 Operational Expense 81,150 94,500 94,500 97,335
503.5030.2032.000 INSURANCE DEDUCTIBLE 2,500 2,500 2,500 2,575 503.5030.2061.010 LEGAL 31,000 35,000 35,000 36,050
503.5030.2061.012 ARCHITECTURAL & ENGINEERI 2,500 2,500 2,500 2,575 503.5030.2081.030 OTHER CONTRACTS 40,000 75,000 45,000 20,000 Contracts & Professional Services 76,000 130,000 100,000 61,200 503.5030.2198.000 ENGINEERING ALLOCATION 4,275 0
503.5030.2198.042 INDIRECT OVERHEAD ALLOCATION 0 0 33,568 37,597 503.5030.3021.000 OVERHEAD AND ADMINISTRATION 50,080 42,209 42,209 43,475 Transfers 54,355 42,209 75,777 81,072
503.5030.3010.000 TAXES AND ASSESSMENTS 2,500 3,000 3,000 3,090 Intergovernmental 2,500 3,000 3,000 3,090
503.5030.4003.000 INFRASTRUCTURE & IMPROVEM 730,000 0 0 0 503.5030.4003.004 FILTER MEDIA REPLACEMENT 0 0 80,000 0 Non Operational 730,000 0 80,000 0
Revenue Total 0 0 0 0
Expenditure Total 1,285,640 578,122 658,590 563,297
Net Increase (Decrease) (1,285,640) (578,122) (658,590) (563,297) 93 FUND 503 WATER SYSTEM MAINTENANCE 5031
BASIC FUNCTIONS: The Water System Maintenance Department is responsible for the operation and maintenance of water lines, pump stations, tanks, leak detection, utility locating, pipeline replacement, fire hydrants, system flushing, construction liaison, inspection of all pipeline and service installations, valve exercising program, maintenance of easements, emergency response, coordination with water billing staff, notifications, service termination and restoration, 24-hour on-call service, data storage, meter reading and reporting, installation of meters and customer shut-off valves and related components, cross connection control program and corrosion control.
ACHIEVEMENTS IN FISCAL YEAR 2021-2022:
Completed California/Penn Water Main Replacement.
Annual Main Line Flushing and Valve Exercise Program (completed flushing distribution system in April 2022).
Annual Meter Replacement Program.
Upgraded Meter Reading Handheld and Software.
Inspected and Cleaned Water Distribution Storage Tanks Replaced sections of old steel pipe throughout the distribution system.
FISCAL YEAR 2022-2024 PROGRAM GOALS:
To maintain the water distribution system in such a manner as to provide a safe and aesthetically pleasing product in a safe and responsible manner while adhering to all agencies requirements. Protect the City’s financial and natural resources by reducing pipeline leaks. Provide excellent customer service.
Continue Cross Connection Control Program.
Continue Replacing aged sections of water main line in the Distribution System.
ALLOCATED POSITIONS: 22/23 23/24
Chief Water Plant Operator FTE 0.10 FTE 0.10
City Clerk FTE 0.13 FTE 0.13
Operator II FTE 1.00 FTE 1.00
Operator II FTE 1.20 FTE 1.20
Operator III FTE 1.20 FTE 1.20
BUDGET LINE ITEM COMMENTS/DETAILS:
2001-003 County Fees 575 HP Stationary Diesel.
2010-000 Clothing and Safety Equipment.
2041-000 Pipe valves, fittings, tools, equipment, pump station repairs, hot taps, and meters. 2044-000 Vehicle operations, fuel, and repair.
2061-020 Backflow and cathodic inspection & repair.
2081-030 Meter repair, Emergency Vactor services, engineering contract services. 2095-000 Rental of equipment.
2101-033 Safety equipment.
2101-035 Water leaks and street repair paving.
2101-038 Emergency maintenance repairs.
2101-045 USA marking materials other.
2105-000 Training and travel, Confined Space Entry (1/3 split with Sewer, Water and Public Works). 3020-000 Interdepartmental equipment charges.
3021-000 Overhead allocation.
4002-000 New pickup (1/2 split with Sewer Maintenance). 4003-003 Main Street water line phase III project.
4003-005 Upgrade 3M gallon tank telemetry.
94 CITY OF WILLITS
WATER MAINTENANCE
FY 20-21 FY 21-22 FY 22-23 FY 23-24
Adopted Adopted Proposed Proposed
Account Number Description Budget Budget Budget Budget
5031 WATER MAINTENANCE
503.5031.1001.000 REGULAR EMPLOYEES 290,726 230,074 241,203 253,300 Salaries 290,726 230,074 241,203 253,300
503.5031.1011.000 FICA 0 14,262 14,955 15,700
503.5031.1012.000 MEDICARE 0 3,335 3,497 3,700
503.5031.1013.000 HEALTH INSURANCE 0 75,758 79,040 83,000 503.5031.1014.000 RETIREMENT 0 19,804 21,238 22,300
503.5031.1015.000 UNEMPLOYMENT INSURANCE 0 904 963 1,000 503.5031.1016.000 WORKERS COMPENSATION INS. 0 15,072 22,995 24,100 503.5031.1017.000 VEHICLE ALLOWANCE 0 0 0 0
Benefits 0 129,135 142,688 149,800
503.5031.2001.003 FEES AND PERMITS COUNTY 600 1,050 1,050 1,082 503.5031.2010.000 CLOTHING & SAFETY EQUIPME 1,500 2,900 2,400 2,472 503.5031.2015.000 COMMUNICATIONS 250 250 250 258
503.5031.2041.000 EQUIPMENT MTCE & SUPPLIES 100,000 100,000 100,000 103,000 503.5031.2044.000 VEHICLE OPERATIONS 16,000 16,000 16,000 16,480 503.5031.2101.035 ROCK/GRAVEL/ASPHALT 5,000 10,000 10,000 10,300 503.5031.2105.000 TRANSPORTATION AND TRAVEL 6,000 6,000 6,000 6,180 Operational Expense 130,350 138,000 137,500 141,625
503.5031.2061.020 OTHER PROFESSIONAL SVCS 1,200 1,200 1,250 1,250 Contracts & Professional Services 1,200 1,200 1,250 1,250 503.5031.2101.038 INFRASTRUCTURE & ROADWAYS 5,000 20,000 20,000 20,600 503.5031.2198.042 INDIRECT OVERHEAD ALLOCATION 7,355 0 79,228 88,739 503.5031.3020.000 ISF EQUIPMENT CHARGES 0 6,000 6,000 6,180 503.5031.3021.000 OVERHEAD AND ADMINISTRATION 86,160 99,623 99,623 102,612 Transfers 98,515 125,623 204,851 218,131
503.5031.4002.001 EQUIPMENT-SURVEY INSTRUME 0 15,000 15,000 15,450 503.5031.4002.004 SHORT-TERM GENERATOR RENT 10,000 22,500 20,000 20,000 503.5031.4002.008 GIS 0 30,000 30,000 30,900
503.5031.4002.112 NEW TRUCK 0 50,000 55,000 60,000
503.5031.4003.009 METER REPLACEMENT PROGRAM 0 50,000 50,000 51,500 503.5031.4003.113 CA/PENN PORJECT 0 400,000 0 0
503.5031.4003.114 BLOSSER LANE REHAB 0 50,000 50,000 0
503.5031.4003.131 WILLITS DOWNTOWN IMPROVEMENT 50,000 0 0 0 Debt Service 0 0 0 0
Revenue Total 0 0 0 0
Expenditure Total 600,791 1,399,101 1,097,492 1,095,856 Net Increase (Decrease) (600,791) (1,399,101) (1,097,492) (1,095,856) 95 FUND 503 GROUNDWATER PLANT OPERATIONS 5032
BASIC FUNCTIONS: The Ground Water Treatment Plant Operations Department is responsible for the operation and maintenance of the groundwater treatment plant and associated wells. The Elias Well was approved for year round full time use in August of 2017 as a supplemental supply to the Surface Water Reservoirs.
ACHIEVEMENTS IN FISCAL YEAR 2021-2022:
Upgraded Groundwater Plant Communications.
Installed monitoring equipment in the Long 20 Well.
Expanded Groundwater Monitoring to include other wells in the groundwater basin. Drilled a Deep and Shallow monitoring well adjacent to the Park Well.
FISCAL YEAR 2022-2024 PROGRAM GOALS:
Provide an adequate supply of water to the City’s residents under the Operational Plan Use Policy Groundwater Resiliency Improvements Project
BUDGET LINE ITEM COMMENTS/DETAILS:
2001-002 State permit fees.
2010-000 Safety equipment.
2041-000 Plant replacement parts, equipment, and tools. 2061-012 CEQA and Geohydrology Professional Services Contract(s). 2061-015 Laboratory testing.
2081-030 Zone testing for test well.
2101-034 Coagulants and treatment chemicals.
2101-033 Safety Supplies.
2101-038 Infrastructure Repairs.
2110-000 Utilities.
4003-000 Test Well.
96 CITY OF WILLITS
GROUND WATER TREATMENT PLANT
FY 20-21 FY 21-22 FY 22-23 FY 23-24
Adopted Adopted Proposed Proposed
Account Number Description Budget Budget Budget Budget
5032 GROUND WATER TREATMENT PLANT
503.5032.2041.000 EQUIPMENT MTCE & SUPPLIES 5,000 5,000 20,000 20,600 503.5032.2101.034 CHEMICAL AND LAB SUPPLIES 5,000 5,000 10,000 10,300 503.5032.2110.000 UTILITIES 20,000 25,000 40,000 41,200 Operational Expense 30,000 35,000 70,000 72,100
503.5032.2061.012 ARCHITECTURAL & ENGINEERI 1,500 1,500 1,500 1,545 503.5032.2061.015 LABORATORY TESTING 2,500 2,500 2,500 2,575 503.5032.2081.030 OTHER CONTRACTS 15,000 22,000 22,000 22,660 Contracts & Professional Services 19,000 26,000 26,000 26,780 503.5032.4003.054 GROUNDWATER IMPVMT PRJCT 0 750,000 750,000 0 503.5032.4003.055 GROUNDWATER IMPVMT PRJCT 0 30,000 10,000 10,300 Non Operational 0 780,000 760,000 10,300
Revenue Total 0 0 0 0
Expenditure Total 49,000 841,000 856,000 109,180
Net Increase (Decrease) (49,000) (841,000) (856,000) (109,180) 97 FUND 503 WATER PLANT OPERATIONS 5033
BASIC FUNCTIONS: The Water Plant Operations Department is responsible for the operation and maintenance of the water treatment plant and watershed. Tasks for this department include: process monitoring and adjustment, chemical laboratory analysis and treatment strategy, instrumentation calibrations, installation and repair, filter and clarifier inspection and servicing, disinfection systems, chemical storage, handling and application, map file system, computer systems, cathodic protection systems, report generation, disaster response, lake and dam operation and maintenance, lake level and stream releases, algae control, pumps, tanks, forestry management, tree planting, fire protection program, security, fence, sign and road maintenance, review of plans and specifications, liaison with engineering. Generate Annual Consumer Confidence Report. Conditions require operators to respond quickly, safely and decisively in rapidly changing conditions with knowledge of treatment demands and options in emergency situations. Operators provide continuous coverage by remaining on call 24 hours a day, 7days a week. Operators are also responsible for trouble-shooting processes, doing complex mathematical calculations, and staying abreast of state and federal regulations and plan accordingly.
ACHIEVEMENTS IN FISCAL YEAR 2021-2022:
Completed SCADA Software Upgrade.
Installed New Filter Screens.
Repaired Up-flow Solids Contact Clarifier.
Installed FCC Radio Telemetry.
Upgraded Trimble Flow Monitoring Equipment for Reservoirs. Consumer Confidence Report 2020.
Completed Electronic Annual Report (EAR).
Inspected Centennial and Morris Reservoir Infrastructure. Completed Water Rights Reporting 2021.
FISCAL YEAR 2022-2024 PROGRAM GOALS:
Provide a quality product in accordance with all regulations in the most efficient and cost effective way possible.
Provide Operator training to stay abreast of regulatory changes and issues related to the drinking water industry.
Increase levels of operator certification and instill confidence to the public the department serves. Conduct a Feasibility Study for the installation of an inflatable dam at Centennial Reservoir.
ALLOCATED POSITIONS: 22/23 23/24
Chief Water Plant Operator FTE 0.90 FTE 0.90
Operator II FTE 0.80 FTE 0.80
Operator III FTE 0.80 FTE 0.80
Public Works Director FTE 0.50 FTE 0.50
BUDGET LINE ITEM COMMENTS/DETAILS:
EXPENSE:
2010-000 Clothing and safety equipment.
2041-000 Plant replacement parts, equipment, and tools. 2045-000 Buildings and grounds: maintenance of all water plant structures. 2055-000 Office supplies: paper, pencils, computer supplies. 2061-015 Laboratory testing.
2081-030 SCADA Maintenance services.
2095-000 Reservoir Management Equipment.
2101-034 Coagulants and treatment chemicals.
2101-038 Maintenance and repair to plant access roads and fences. 4002-000 2017 Pickup truck, 2x Con Ex storage containers. 5001-000 Transfer to 100.1022.8202.000 Field Operations for watershed security. 98 CITY OF WILLITS
PLANT OPERATIONS
FY 20-21 FY 21-22 FY 22-23 FY 23-24
Adopted Adopted Proposed Proposed
Account Number Description Budget Budget Budget Budget
5033 PLANT OPERATIONS
503.5033.1001.000 REGULAR EMPLOYEES 278,379 207,566 268,528 282,000 Salaries 278,379 207,566 268,528 282,000
503.5033.1011.000 FICA 0 12,867 16,649 17,500
503.5033.1012.000 MEDICARE 0 3,009 3,894 4,100
503.5033.1013.000 HEALTH INSURANCE 0 58,464 71,860 75,500 503.5033.1014.000 RETIREMENT 0 20,159 27,686 29,100
503.5033.1015.000 UNEMPLOYMENT INSURANCE 0 714 1,073 1,100 503.5033.1016.000 WORKERS COMPENSATION INS. 0 13,597 26,824 28,200 Benefits 0 108,810 147,986 155,500
503.5033.2010.000 CLOTHING & SAFETY EQUIPME 1,500 2,400 2,400 2,472 503.5033.2015.000 COMMUNICATIONS 0 500 500 515
503.5033.2041.000 EQUIPMENT MTCE & SUPPLIES 68,000 50,000 50,000 51,500 503.5033.2045.000 MAINT BUILDINGS & GROUNDS 8,000 8,000 10,000 10,000 503.5033.2055.000 OFFICE EXPENSE 2,500 2,500 2,500 2,575 503.5033.2101.034 CHEMICAL AND LAB SUPPLIES 120,000 140,000 140,000 144,200 503.5033.2101.035 ROCK/GRAVEL/ASPHALT 0 5,000 5,000 5,150 503.5033.2105.000 TRANSPORTATION AND TRAVEL 1,500 6,000 6,000 6,180 503.5033.2110.000 UTILITIES 180,000 35,000 35,000 36,050 Operational Expense 381,500 249,400 251,400 258,642
503.5033.2061.015 LABORATORY TESTING 30,000 30,000 30,000 30,000 503.5033.2081.030 OTHER CONTRACTS 20,000 88,000 88,000 90,640 Contracts & Professional Services 50,000 118,000 118,000 120,640 503.5033.2101.038 INFRASTRUCTURE & ROADWAYS 0 30,000 50,000 50,000 503.5033.2198.000 ENGINEERING ALLOCATION 5,976 0 0 0
503.5033.2198.042 INDIRECT OVERHEAD ALLOCATION 0 0 72,973 81,733 503.5033.3021.000 OVERHEAD AND ADMINISTRATION 70,005 91,758 91,758 94,511 503.5033.5001.000 OPERATING TRANSFERS OUT 0 65,000 1,050,000 1,350,000 Transfers 75,981 186,758 1,264,731 1,576,244
503.5033.4003.047 SOLAR ARRAY INVERTER REPL 0 25,000 25,000 25,750 503.5033.4003.048 BACKWASH PONDS/PRESS 0 400,000 0 0
503.5033.4003.049 RAW WATER PUMP VFD 0 50,000 90,000 92,700 503.5033.4003.052 CLARIFIER MAINTENANCE 0 15,000 50,000 51,500 503.5033.4003.053 MORRIS DAM VALVE REPLACEM 0 30,000 30,000 30,900 503.5033.4003.XXX FILTER MEDIA REPLACEMENT 0 0 80,000 0 Non Operational 0 520,000 275,000 200,850
Revenue Total 0 0 0 0
Expenditure Total 785,860 1,390,534 2,325,645 2,593,876 Net Increase (Decrease) (785,860) (1,390,534) (2,325,645) (2,593,876) 99 FUND 503 WATER ENGINEERING 5034
BASIC FUNCTIONS: This department is a component of the Engineering Department. It is responsible for the production of plans and specifications for water related projects. Staff also conducts reviews consultant produced engineering drawings and specifications.
ACHIEVEMENTS IN FISCAL YEAR 2021-2022:
Completed California-Penn Water Main Replacement Project.
FISCAL YEAR 2022-2024 PROGRAM GOALS:
Include any necessary water related improvements on the West Mendocino Rehabilitation Project. Conduct a Feasibility Study for the installation of an inflatable dam at Centennial Reservoir. Provide timely engineering services for water projects.
ALLOCATED POSITIONS: 22/23 23/24
Administrative Assistant FTE 0.30 FTE 0.30
Associate Engineer FTE 0.30 FTE 0.30
Engineering Technician FTE 0.30 FTE 0.30
Project Manager II FTE 0.60 FTE 0.60
BUDGET LINE ITEM COMMENTS/DETAILS:
EXPENSE:
2198-042 30% of Engineering Services and Supplies.
3020-000 30% of Engineering Equipment Costs.
3021-000 Overhead Allocation.
6001-000 30% of Engineering Contingencies.
100
CITY OF WILLITS
WATER ENGINEERING
FY 20-21 FY 21-22 FY 22-23 FY 23-24
Adopted Adopted Proposed Proposed
Account Number Description Budget Budget Budget Budget
5034 WATER ENGINEERING
503.5034.1001.000 REGULAR EMPLOYEES 133,016 115,766 125,535 131,800 Salaries 133,016 115,766 125,535 131,800
503.5034.1011.000 FICA 0 7,176 7,783 8,200
503.5034.1012.000 MEDICARE 0 1,678 1,820 1,900
503.5034.1013.000 HEALTH INSURANCE 0 27,769 27,769 29,200 503.5034.1014.000 RETIREMENT 0 11,902 12,884 13,500
503.5034.1015.000 UNEMPLOYMENT INSURANCE 0 357 501 500
503.5034.1016.000 WORKERS COMPENSATION INS. 0 7,584 8,769 9,200 Benefits 0 56,466 59,526 62,500
503.5034.2081.030 OTHER CONTRACTS 0 67,500 67,500 67,500 Contracts & Professional Services 0 67,500 67,500 67,500 503.5034.2198.000 ENGINEERING ALLOCATION 0 0 34,710 35,955 503.5034.2198.042 INDIRECT OVERHEAD ALLOCATION 2,758 51,317 82,591 35,029 503.5034.3021.000 OVERHEAD AND ADMINISTRATION 32,310 39,325 39,325 40,505 Transfers 35,068 90,642 156,626 111,489
503.5034.4002.000 EQUIPMENT 20,000 0 0 0
503.5034.4002.001 EQUIPMENT-SURVEY INSTRUME 0 9,600 9,600 9,888 503.5034.4002.002 BRUSH CHIPPER 5,000 5,000 5,000 5,150 Non Operational 25,000 14,600 14,600 15,038
Revenue Total 0 0 0 0
Expenditure Total 193,084 344,974 423,787 388,327
Net Increase (Decrease) (193,084) (344,974) (423,787) (388,327) 101
FUND 503 WATER DEPARTMENT DEBT SERVICE 5038
BASIC FUNCTIONS: The City obtained a loan from the California Department of Water Resources in 1986 to finance a new water treatment plant to comply with safe drinking water standards. The debt is required to be serviced through water system user charges. Interest is payable semi-annually on April 1 and October 1 at a rate of 4.1439%.
The outstanding principal balance of $663,112 at July 1, 2016 is due semi-annually per year until October 2019. The current year principal payment will be $179,850 and interest $25,635.
The City obtained a loan from the California Department of Public Health under the Safe Drinking Water State Revolving Fund to finance construction of a project which would enable the City to meet safe drinking water standards.
This debt is required to be serviced through water system user charges. This is a 0% interest loan in the amount of $2,779,623, payable over 30 years. Payments in the amount of $52,959.27 are payable in January and June of each year until January 2045.
102
CITY OF WILLITS
WATER DEBT SERVICE
FY 20-21 FY 21-22 FY 22-23 FY 23-24
Adopted Adopted Proposed Proposed
Account Number Description Budget Budget Budget Budget
5038 WATER DEBT SERVICE
503.5038.3001.000 PRINCIPAL 105,919 105,919 105,919 105,919 Debt Service 105,919 105,919 105,919 105,919
Revenue Total 0 0 0 0
Expenditure Total 105,919 105,919 105,919 105,919
Net Increase (Decrease) (105,919) (105,919) (105,919) (105,919) 103
FUND 200 PUBLIC WORKS TRAFFIC SAFETY – OPERATIONS 2003
BASIC FUNCTIONS: The Traffic Safety Department is responsible for street lighting and the preparation of the annual street report. This department also coordinates vegetation management for sight distance and sign visibility, repair and replacement of traffic and street signs, painting of pavement markings, such as curbs, crosswalks, stop bars, railroad crossings, and traffic lane stripping. .
ACHIEVEMENTS IN FISCAL YEAR 2021/2022:
Painted red curb at several locations, installed and replaced traffic control signs at multiple sites. Installed appropriate signage at various locations to give the Police Department the authority to cite nuisance parking.
Identified and contracted necessary repairs to traffic signals at Main and Commercial Street. Assist with traffic control for several community events. Trimmed trees at multiple locations for traffic and pedestrian safety. Replaced and repaired truncated domes for ADA crossings at multiple locations. Assist with development of the City’s flood response plan. Provided sand bag fill stations and deployed signs during flood events for public safety. Worked with Caltrans to revise the maintenance agreement for Hwy 20 West.
FISCAL YEAR 2022/2023 PROGRAM GOALS:
Upgrade traffic control devices, striping, stencils, signs, etc. Reduction of traffic and pedestrian hazards.
Work with Traffic Safety Committee to identify and remedy public safety concerns.
ALLOCATED POSITIONS: 22/23 23/24
Public Works Maintenance Foreman FTE 0.10 FTE 0.10
BUDGET LINE ITEM COMMENTS/DETAILS:
REVENUE:
3201-000 Traffic fines $6,000.
EXPENSE:
2015-000 Communications expenses (i.e. telephones, radios, cell phone expenses). Total $1,500. 2044-000 Vehicle and equipment maintenance and repair. Total $1,600. 2101-045 Preparation of Annual Street report. Total $2,500. 2110-000 Utilities – City-wide street lights. Total $60,000. 4002-000 Street signs. Total $3,000.
2198-042 Communications expenses (i.e. telephones, radios, cell phone expenses). Total $1,500. 3020-000 Interdepartmental equipment use charge. Total $38,532. 2101-045 Overhead and Administration. Total $1,100.
104
CITY OF WILLITS
TRAFFIC SAFETY FUND
FY 20-21 FY 21-22 FY 22-23 FY 23-24
Adopted Adopted Proposed Proposed
Account Number Description Budget Budget Budget Budget
2003 TRAFFIC SAFETY
200.0200.3201.000 TRAFFIC FINES 7,350 6,538 0 0
Revenue 7,350 6,538 0 0
200.2003.1001.000 REGULAR EMPLOYEES 9,126 3,564 7,009 7,400 100.1001.1016.000 WORKERS COMPENSATION INS. 0 1,239 0 0 Salaries 9,126 3,564 7,009 7,400
200.2003.1011.000 FICA 0 308 435 500
200.2003.1012.000 MEDICARE 0 72 102 100
200.2003.1013.000 HEALTH INSURANCE 0 2,479 2,679 2,800
200.2003.1014.000 RETIREMENT 0 1,573 936 1,000
200.2003.1015.000 UNEMPLOYMENT INSURANCE 0 58 28 0
200.2003.1016.000 WORKERS COMPENSATION INS. 0 92 700 700 Benefits 0 4,583 4,880 5,100
200.2003.2001.023 STATE FEES 0 0 1,500 1,500
200.2003.2101.045 SPECIAL DEPARTMENTAL EXPENSE 0 2,303 0 0 200.2003.2081.030 OTHER CONTRACTS 0 2,940 0 0
200.2003.4002.000 EQUIPMENT 0 0 3,000 3,000
200.2003.2010.000 CLOTHING & SAFETY EQUIPMENT 0 0 500 500 Operational Expense 0 5,243 3,500 3,500
200.2003.2198.000 INDIRECT OVERHEAD ALLOCATION 0 0 0 2,335 Transfers 0 0 0 2,335
Revenue Total 7,350 6,538 0 0
Expenditure Total 9,126 13,389 15,389 18,335
Net Increase (Decrease) Fund Balance (1,776) (6,851) (15,389) (18,335) 105
CITY OF WILLITS
GAS TAX - STREETS SUMMARY
FY 20-21 FY 21-22 FY 22-23 FY 23-24
Adopted Adopted Proposed Proposed
Account Number Description Budget Budget Budget Budget
2003 TRAFFIC SAFETY
201.0201.5248.000 GAS TAX-SECTION 2103 42,212 8,846 42,740 44,022 201.0201.5250.000 GAS TAX-SECTION 2105 26,482 28,135 29,810 30,704 201.0201.5251.000 GAS TAX-SECTION 2106 22,432 23,976 23,844 24,559 201.0201.5252.000 GAS TAX-SECTION 2107 31,858 35,383 40,624 41,843 201.0201.5253.000 GAS TAX-SECTION 2107.5 1,000 2,000 2,000 2,060
TRAFFIC FINES
Revenue 209,848 206,246 239,018 243,189
201.XXXX.1001.000 REGULAR EMPLOYEES 93,938 89,292 125,221 131,500 201.XXXX.1002.000 PART TIME EMPLOYEES 0 0 600 600
Salaries 93,938 89,292 125,821 132,100
201.XXXX.1011.000 FICA 0 5,535 7,801 8,200
201.XXXX.1012.000 MEDICARE 0 1,294 1,824 2,000
201.XXXX.1013.000 HEALTH INSURANCE 0 32,811 36,734 38,600 201.XXXX.1014.000 RETIREMENT 0 6,730 10,300 10,800
201.XXXX.1015.000 UNEMPLOYMENT INSURANCE 0 417 502 500
201.XXXX.1016.000 WORKERS COMPENSATION INS. 0 5,849 9,762 10,300 Benefits 0 52,637 66,923 70,400
201.XXXX.2015.000 COMMUNICATIONS 0 0 1,500 1,500
201.XXXX.2044.000 VEHICLE OPERATIONS 1,350 8,900 1,500 1,600 201.XXXX.2101.045 SPECIAL DEPARTMENTAL EXPENSE 0 0 2,500 2,625 201.XXXX.2110.000 UTILITIES 62,000 60,000 60,000 63,000 201.XXXX.4002.000 EQUIPMENT 0 0 3,000 3,000
Operational Expense 63,350 69,150 68,500 70,225
201.XXXX.2198.042 INDIRECT OVERHEAD ALLOCATION 2,758 2,778 2,335 2,585 201.XXXX.3020.000 ISF EQUIPMENT CHARGES 0 1,100 1,100 1,100 201.XXXX.3021.000 OVERHEAD AND ADMINISTRATION 32,309 45,879 34,402 38,532 Transfers 35,067 49,757 37,587 41,967
Revenue Total 209,848 206,246 239,018 243,189
Expenditure Total 192,355 260,836 298,831 314,692
Net Increase (Decrease) Fund Balance 17,493 (54,591) (59,813) (71,503) 106
FUND 201 PUBLIC WORKS STREET MAINTENANCE 2010
BASIC FUNCTIONS: The Street Administration Department oversees and administers all Gas Tax funded departments. Gas Tax revenues are the funding mechanism for City wide street lights.
ALLOCATED POSITIONS: 22/23 23/24
Assistant City Manager FTE 0.10 FTE 0.10
City Clerk FTE 0.00 FTE 0.00
City Manager FTE 0.10 FTE 0.10
BUDGET LINE ITEM COMMENTS/DETAILS:
2044-000 Vehicle and equipment maintenance, including: parts, tires, and street sweeper maintenance, fuel, oil usage.
2101-045 Preparation of Annual Street report.
2110-000 Utilities – City-wide streetlights.
4002-000 Street signs.
2198-042 Indirect overhead allocation.
2101-045 Overhead and administration.
107
CITY OF WILLITS
STREET ADMINISTRATION
FY 20-21 FY 21-22 FY 22-23 FY 23-24
Adopted Adopted Proposed Proposed
Account Number Description Budget Budget Budget Budget
2010 GAS TAX
201.2010.1001.000 REGULAR EMPLOYEES 20,725 13,403 29,959 31,500 201.2010.1002.000 PART TIME EMPLOYEES 0 0 600 600
Salaries 20,725 13,403 30,559 32,100
201.2010.1011.000 FICA 0 831 1,895 2,000
201.2010.1012.000 MEDICARE 0 194 443 500
201.2010.1013.000 HEALTH INSURANCE 0 1,962 3,923 4,100
201.2010.1014.000 RETIREMENT 0 972 3,070 3,200
201.2010.1015.000 UNEMPLOYMENT INSURANCE 0 24 122 100
201.2010.1016.000 WORKERS COMPENSATION INS. 0 878 246 300 Benefits 0 4,860 9,699 10,200
201.2010.2044.000 VEHICLE OPERATIONS 1,350 1,400 1,500 1,600 201.2010.2101.045 SPECIAL DEPARTMENTAL EXPENSE 0 0 2,500 2,625 201.2010.2110.000 UTILITIES 62,000 60,000 60,000 63,000 201.2010.4002.000 EQUIPMENT 0 0 3,000 3,000
Operational Expense 63,350 61,400 67,000 70,225
201.2010.2198.042 INDIRECT OVERHEAD ALLOCATION 230 250 250 250 201.2010.3021.000 OVERHEAD AND ADMINISTRATION 2,692 2,622 0 0 Transfers 2,922 2,872 2,085 2,335
Revenue Total 0 0 0 0
Expenditure Total 86,997 178,301 198,988 210,982
Net Increase (Decrease) Fund Balance (86,997) (178,301) (198,988) (210,982) 108
FUND 201 PUBLIC WORKS STREET MAINTENANCE 2011
BASIC FUNCTIONS: This department is responsible for the maintenance and repair of City streets and sidewalks, including pothole patching, section patching, dust control, tree trimming safety, sight distance and sweeping of City streets, US 101, and State Route 20. The street crew coordinates work with other departments to maintain City streets in a safe drivable condition to reduce/limit City’s liability exposure.
ACHIEVEMENTS IN FISCAL YEAR 2021-2022:
Monthly pothole repair. Addressed locations identified by the community concerns and problematic areas where underlying sub grade is insufficient to support traffic volume or withstand flooding events. Operated street sweeper on a weekly basis to keep roadways clear and free of debris. Trained and certified additional operators to increase service capacity. Repaired sidewalk around various water meter upgrades and replacements. Maintained Watershed Road, including brush abatement and tree removal. Coordinated on identifying streets for slurry seal and dig-out pavement restoration.
FISCAL YEAR 2022-2024 PROGRAM GOALS:
Provide safe streets for motorists, bicyclists, and pedestrians. Upgrade and repair identified hazards.
Continue to increase pothole patching and pavement repairs.
ALLOCATED POSITIONS: 22/23 23/24
Public Works Maintenance Foreman FTE 0.55 FTE 0.55
BUDGET LINE ITEM COMMENTS/DETAILS:
2041-000 Vehicle and equipment maintenance, parts and tires; street sweeper maintenance. 2044-000 Fuel and oil usage, including street sweeper.
2055-000 Office Expense.
2081-030
2101-033 Safety Supplies.
2101-045 Tools, shovels, forming supplies, uniforms, Fire extinguisher maintenance (split with 100.1041), solid waste disposal, vaccines.
2105-000 Safety training.
3020-000 Vehicle usage.
3021-000 Overhead allocation.
4002-000 Snow plow blade.
109
CITY OF WILLITS
STREET MAINTENANCE
FY 20-21 FY 21-22 FY 22-23 FY 23-24
Adopted Adopted Proposed Proposed
Account Number Description Budget Budget Budget Budget
2011 GAS TAX
201.2011.1001.000 REGULAR EMPLOYEES 73,213 75,889 95,262 100,000 Salaries 73,213 75,889 95,262 100,000
201.2011.1011.000 FICA 0 4,704 5,906 6,200
201.2011.1012.000 MEDICARE 0 1,100 1,381 1,500
201.2011.1013.000 HEALTH INSURANCE 0 30,850 32,811 34,500 201.2011.1014.000 RETIREMENT 0 5,759 7,230 7,600
201.2011.1015.000 UNEMPLOYMENT INSURANCE 0 393 380 400
201.2011.1016.000 WORKERS COMPENSATION INS. 0 4,971 9,516 10,000 Benefits 0 47,777 57,224 60,200
201.2011.2001 STATE FEES 0 0 1,500 1,500
201.2011.2041.000 EQUIPMENT MTCE & SUPPLIES 0 250 0 0
201.2011.2044.000 VEHICLE OPERATIONS 0 7,500 7,500 7,500 201.2011.2101.045 SPECIAL DEPARTMENTAL EXPENSE 0 0 3,000 3,150 201.2011.2010.000 CLOTHING & SAFETY EQUIPMENT 0 0 500 500 Operational Expense 0 7,750 11,000 11,150
201.2011.2198.042 INDIRECT OVERHEAD ALLOCATION 2,528 2,528 2,085 2,335 201.2011.3020.000 ISF EQUIPMENT CHARGES 0 1,100 1,100 1,100 201.2011.3021.000 OVERHEAD AND ADMINISTRATION 29,617 43,257 34,402 38,532 Transfers 32,145 46,885 35,502 39,632
Revenue Total 0 0 0 0
Expenditure Total 105,358 178,301 198,988 210,982
Net Increase (Decrease) Fund Balance (105,358) (178,301) (198,988) (210,982) 110
CITY OF WILLITS
SALES TAX TRANSPORTATION IMP FUND - SUMMARY
FY 20-21 FY 21-22 FY 22-23 FY 23-24
Adopted Adopted Proposed Proposed
Account Number Description Budget Budget Budget Budget
0202
202.0202.1300.000 SALES AND USE TAXES 690,000 856,258 1,011,460 1,062,033 202.0202.4201.000 INTEREST 25,000 38,677 0 0
202.0202.7250.000 MISCELLANEOUS REVENUE 540,000 0 200,000 200,000 Revenue 1,255,000 894,935 1,211,460 1,262,033
202.XXXX.1001.000 REGULAR EMPLOYEES 236,654 181,955 206,944 217,300 Salaries 236,654 181,955 206,944 217,300
202.XXXX.1011.000 FICA 0 12,066 12,831 13,400
202.XXXX.1012.000 MEDICARE 0 2,821 3,000 3,100
202.XXXX.1013.000 HEALTH INSURANCE 0 54,431 52,469 55,100 202.XXXX.1014.000 RETIREMENT 0 20,548 22,126 23,200
202.XXXX.1015.000 UNEMPLOYMENT INSURANCE 0 640 827 900
202.XXXX.1016.000 WORKERS COMPENSATION INS. 0 12,751 16,910 17,700 Benefits 0 103,257 108,163 113,400
202.XXXX.2041.000 EQUIPMENT MTCE & SUPPLIES 10,000 15,000 5,000 5,250 202.XXXX.2044.000 VEHICLE OPERATIONS 13,500 13,500 3,000 3,150 202.XXXX.2101.033 SAFETY SUPPLIES 1,000 1,000 1,000 1,050 202.XXXX.2101.045 SPECIAL DEPARTMENTAL EXPENSE 25,500 12,000 16,500 17,325 202.XXXX.2105.000 TRANSPORTATION AND TRAVEL 1,200 1,200 500 525 202.XXXX.2081.030 OTHER CONTRACTS 32,500 157,500 177,500 186,375 Operational Expense 83,700 200,200 203,500 213,675
202.XXXX.2198.042 INDIRECT OVERHEAD ALLOCATION 30,450 51,317 34,710 36,446 202.XXXX.3020.000 ISF EQUIPMENT CHARGES 2,500 2,000 800 840 202.XXXX.3021.000 OVERHEAD AND ADMINISTRATION 63,004 70,522 56,085 58,889 202.XXXX.5001.000 OPERATING TRANSFERS OUT 0 0 1,900,000 1,995,000 Transfers 95,954 123,839 1,991,595 2,054,729
Revenue Total 1,255,000 894,935 1,211,460 1,262,033
Expenditure Total 416,308 609,251 2,510,202 2,599,104
Net Increase (Decrease) Fund Balance 838,692 285,684 (1,298,743) (1,337,071)
SALES TAX TRANSPORTATION IMP
111
FUND 202 SALES TAX TRANSPORATION IMPROVEMENT FUND STREET MAINTENANCE 2011 BASIC FUNCTIONS: This department is responsible for the maintenance and repair of City streets and sidewalks, including pothole patching, section patching, dust control, tree trimming safety, sight distance and sweeping of City streets, US 101, and State Route 20. The street crew coordinates work with other departments to maintain City streets in a safe drivable condition to reduce/limit City’s liability exposure. This department shares some duties with Gas Tax Fund-Street Maintenance; however, a large part of the revenue for this department originates from Transportation Tax, as opposed to the State gas tax.
ACHIEVEMENTS IN FISCAL YEAR 2021/2022:
Pothole repair. Addressed locations identified by the community concerns and problematic areas where underlying sub grade is insufficient to support traffic volume or withstand flooding events. Operated street sweeper on a weekly basis to keep roadways clear and free of debris. Trained and certified additional operators to increase service capacity. Repaired sidewalk around various water meter upgrades and replacements. Coordinated on identifying streets for slurry seal and dig-out pavement restoration.
FISCAL YEAR 2022/2023 PROGRAM GOALS:
Provide safe streets for motorists, bicyclists, and pedestrians. Upgrade and repair identified hazards.
Continue to increase pothole patching and pavement repairs.
ALLOCATED POSITIONS: 22/23 23/24
Public Works Maintenance Foreman FTE 0.55 FTE 0.55
BUDGET LINE ITEM COMMENTS/DETAILS:
2041-000 Vehicle and equip. maintenance, including: parts, tires, and street sweeper maintenance, fuel, oil. 2044-000 Fuel and oil for vehicles.
2101-033 Safety equipment.
2101-045 Small tools, forming supplies, general construction supplies and equipment. 2105-000 Training and travel.
2081-030 Contracts for maintenance of City owned traffic signals and street tree pruning/maintenance. 2198-042 Indirect overhead allocation.
3020-000 Interdepartmental equipment use charge.
2101-045 Overhead and administration.
112
CITY OF WILLITS
SALES TAX TRANSPORTAION MAINTENANCE
FY 20-21 FY 21-22 FY 22-23 FY 23-24
Adopted Adopted Proposed Proposed
Account Number Description Budget Budget Budget Budget
2011 SALES TAX TRANSPORTAION MAINTENANCE
202.2011.1001.000 REGULAR EMPLOYEES 59,941 41,489 38,552 40,500 Salaries 59,941 41,489 38,552 40,500
202.2011.1011.000 FICA 0 2,571 2,390 2,500
202.2011.1012.000 MEDICARE 0 601 559 600
202.2011.1013.000 HEALTH INSURANCE 0 16,698 14,736 15,500 202.2011.1014.000 RETIREMENT 0 5,066 5,147 5,400
202.2011.1015.000 UNEMPLOYMENT INSURANCE 0 155 154 200
202.2011.1016.000 WORKERS COMPENSATION INS. 0 2,717 3,851 4,000 Benefits 0 27,808 26,837 28,200
202.2011.2041.000 EQUIPMENT MTCE & SUPPLIES 10,000 15,000 5,000 7,500 202.2011.2044.000 VEHICLE OPERATIONS 6,000 6,000 1,500 1,500 202.2011.2101.033 SAFETY SUPPLIES 1,000 1,000 1,000 1,000 202.2011.2101.045 SPECIAL DEPARTMENTAL EXPENSE 2,000 2,000 1,500 1,500 202.2011.2105.000 TRANSPORTATION AND TRAVEL 1,200 1,200 500 500 202.2011.2081.030 OTHER CONTRACTS 30,000 40,000 40,000 40,000 Operational Expense 50,200 65,200 49,500 52,000
202.2011.2198.042 INDIRECT OVERHEAD ALLOCATION 0 0 0 0
202.2011.3020.000 ISF EQUIPMENT CHARGES 1,000 500 300 300 202.2011.3021.000 OVERHEAD AND ADMINISTRATION 17,501 17,041 13,552 15,179 Transfers 18,501 17,541 13,852 15,479
Revenue Total 0 0 0 0
Expenditure Total 128,642 152,038 128,741 136,179
Net Increase (Decrease) Fund Balance (128,642) (152,038) (128,741) (136,179) 113
FUND 202 SALES TAX TRANSPORATION IMPROVEMENT FUND
STORM DRAIN MAINTENANCE 2012
BASIC FUNCTIONS: The Storm Drain Maintenance Department is responsible for the clearing of debris from storm drain grates, catch basins, and drainage channels, construction and replacement of storm drains and catch basins, coordination of storm drain rehabilitation projects, contract administration and project inspection.
ACHIEVEMENTS IN FISCAL YEAR 2021/2022:
Clean out and remove debris from storm drain inlets prior to rainy season, pre-emptive efforts led to minimized local flooding, North Main Street, Commercial Street, and various other problematic locations.
Brush removal and weed abatement in various open ditches to increase drainage. Storm drain clearing and clean up prior and post rain storms and flooding events. Clean up and removal of debris from homeless encampments under City bridges and adjacent to water ways.
FISCAL YEAR 2022/2023 PROGRAM GOALS:
Cleaning and camera inspection of storm drain system. Contract for brush and debris removal service to clear drainage ditches throughout town. Develop strategies for long-term funding of system maintenance and rehabilitation. Repair Walnut/Poplar St. drainage inlet.
ALLOCATED POSITIONS: 22/23 23/24
Maintenance Worker I FTE 0.05 FTE 0.05
Maintenance Worker II FTE 0.10 FTE 0.10
Public Works Maintenance Foreman FTE 0.07 FTE 0.07
BUDGET LINE ITEM COMMENTS/DETAILS:
EXPENSE:
2101-045 Strom drain repair.
2198-042 Indirect overhead allocation.
3020-000 Interdepartmental equipment use charge.
2101-045 Overhead and administration.
114
CITY OF WILLITS
SALES TAX TRANSPORTATION STORM DRAIN
FY 20-21 FY 21-22 FY 22-23 FY 23-24
Adopted Adopted Proposed Proposed
Account Number Description Budget Budget Budget Budget
2012 SALES TAX TRANSPORTATION STORM DRAIN
202.2012.1001.000 REGULAR EMPLOYEES 23,247 6,642 21,947 23,000 Salaries 23,247 6,642 21,947 23,000
202.2012.1011.000 FICA 0 1,198 1,361 1,400
202.2012.1012.000 MEDICARE 0 280 318 300
202.2012.1013.000 HEALTH INSURANCE 0 6,642 6,642 7,000
202.2012.1014.000 RETIREMENT 0 1,710 1,948 2,000
202.2012.1015.000 UNEMPLOYMENT INSURANCE 0 76 88 100
202.2012.1016.000 WORKERS COMPENSATION INS. 0 1,266 2,192 2,300 Benefits 0 11,172 12,549 13,100
202.2012.2101.045 SPECIAL DEPARTMENTAL EXPENSE 10,000 10,000 15,000 15,000 Operational Expense 10,000 10,000 15,000 15,000
202.2012.3020.000 ISF EQUIPMENT CHARGES 1,500 1,500 500 500 Transfers 8,770 9,889 7,172 7,973
Revenue Total 0 0 0 0
Expenditure Total 42,017 37,703 56,668 59,073
Net Increase (Decrease) Fund Balance (42,017) (37,703) (56,668) (59,073) 115
FUND 202 TRANSPORTATION SALES TAX IMPROVEMENT PROGRAM 2020 BASIC FUNCTIONS: In 2003 the City enacted the voter-approved Ordinance 2003-01, establishing a half-cent sales tax for the maintenance, repair, replacement, construction, and reconstruction of the City's road system. This department funds projects and other eligible expenses from the City Transportation Sales Tax revenues. Funds are applied to local street projects, less administrative expenses related to the collection of the tax, such as Board of Equalization contract costs, account maintenance fees, and fiscal audit costs.
Eligible expenditures for this fund include:
Pothole repair/maintenance, patching, crack sealing, fog sealing, slurry sealing, chip sealing, dig-outs, and other seals to preserve pavement and road surfaces. Rehabilitation, resurfacing, and asphalt overlays.
Reconstruction, including removal of existing road sections and replacement of subgrade and asphalt. Grading, dust control, and maintenance of drainage on unpaved City streets. Other work such as maintenance and reconstruction of bridges, street drainage facilities, traffic safety- related projects, sidewalks, curbs and gutters, and ADA accessibility and compliance.
ACHIEVEMENTS IN FISCAL YEAR 2021-2022:
Designed, bid, and completed construction of the Pavement Preservation Project – Dig Outs (addressed problematic pavement sections on Baechtel, South Lenore, McKinley, E. Commercial, State, Marin, Poplar, and Railroad Avenue)
Replaced on California-Penn Water Main Replacement Project Designed, bid, and began construction on Blosser Lane Rehabilitation Project, Phase I (to be completed Summer 2022)
FISCAL YEAR 2022-2024 PROGRAM GOALS:
Complete construction of Blosser Lane Rehabilitation Project, Phase I. Design, prepare plans and specifications, and begin construction of West Mendocino Rehabilitation Project, Phase I.
Prepare plans and specifications, bid, and construct Annual Pavement Preservation Project. Complete Annual Striping Project.
Complete Creekside Stabilization Project.
Design and contract for construction of Walnut/Poplar drainage inlet repair. Review and update Capital Improvement Plan.
Continue support of road and storm drain maintenance programs.
ALLOCATED POSITIONS: 22/23 23/24
Administrative Assistant FTE 0.30 FTE 0.30
Associate Engineer FTE 0.20 FTE 0.20
Engineering Technician FTE 0.30 FTE 0.30
Project Manager II FTE 0.70 FTE 0.70
116
FUND 202 TRANSPORTATION SALES TAX IMPROVEMENT PROGRAM 2020 (CONT) BUDGET LINE-ITEM COMMENTS/DETAILS:
REVENUE:
1300-000 ½-cent Sales and Use Tax for streets and roads. 4201-000 Interest Income.
EXPENSE:
2055-000 Computer and software maintenance for sign machine. 2061-012 FEMA studies.
2081-030 Potholing, maintenance of street trees.
2101-035 Slurry, cold mix, concrete, tack oil, sand, straw, rock, paint, material and supplies used for storm drain repair.
2101-045 Paint and supplies, sign material, landscape fiber (for street-scaping) (split with 100-1050), Cal fire Crews.
2198-042 Shared Costs and Expenses transferred from Engineering Department. 3020-000 Shared Equipment cost transferred from Engineering Department. 3021-000 Overhead allocation.
5001-000 Operating transfer out to:
Fund 216 – Main Street Relinquishment Project.
6001-000 Shared engineering contingency cost transferred from Engineering Department. 117
CITY OF WILLITS
SALES TAX TRANSPORTATION IMP PROGRAM
FY 20-21 FY 21-22 FY 22-23 FY 23-24
Adopted Adopted Proposed Proposed
Account Number Description Budget Budget Budget Budget
2020 SALES TAX TRANSPORTATION IMP PROGRAM
202.2020.1001.000 REGULAR EMPLOYEES 153,466 133,824 146,445 153,800 Salaries 153,466 133,824 146,445 153,800
202.2020.1011.000 FICA 0 8,297 9,080 9,500
202.2020.1012.000 MEDICARE 0 1,940 2,123 2,200
202.2020.1013.000 HEALTH INSURANCE 0 31,091 31,091 32,600 202.2020.1014.000 RETIREMENT 0 13,772 15,031 15,800
202.2020.1015.000 UNEMPLOYMENT INSURANCE 0 409 585 600
202.2020.1016.000 WORKERS COMPENSATION INS. 0 8,768 10,867 11,400 Benefits 0 64,277 68,777 72,100
202.2020.2044.000 VEHICLE OPERATIONS 7,500 7,500 1,500 1,500 202.2020.2101.035 ROCK/ GRAVEL/ ASPHALT 0 0 10,000 10,500 202.2020.2101.045 SPECIAL DEPARTMENTAL EXPENSE 13,500 0 0 0 202.2020.2081.030 OTHER CONTRACTS 2,500 117,500 137,500 123,375 Operational Expense 23,500 125,000 149,000 135,375
202.2020.2198.042 INDIRECT OVERHEAD ALLOCATION 30,450 51,317 34,710 35,955 202.2020.3021.000 OVERHEAD AND ADMINISTRATION 38,233 45,092 35,861 40,166 202.2020.5001.000 OPERATING TRANSFERS OUT 0 0 1,900,000 900,000 Transfers 68,683 96,409 1,970,571 # 976,121
Revenue Total 0 0 0 0
Expenditure Total 245,649 419,510 2,334,793 1,337,396
Net Increase (Decrease) Fund Balance (245,649) (419,510) (2,334,793) (1,337,396) 118
CITY OF WILLITS
POSTCLOSURE MAINTENANCE FUND
LANDFILL POSTCLOSURE MAINT
FY 20-21 FY 21-22 FY 22-23 FY 23-24
Adopted Adopted Proposed Proposed
Account Number Description Budget Budget Budget Budget
0213
213.0213.7250.000 MISCELLANEOUS REVENUE 77,292 225,000 122,930 203,405 213.0213.8202.000 OPERATING TRANSFERS IN 77,292 85,000 82,000 135,600 Revenue 154,584 310,000 204,930 339,005
213.XXXX.1001.000 REGULAR EMPLOYEES 18,281 17,917 19,692 20,700 Salaries 18,281 17,917 19,692 20,700
213.XXXX.1011.000 FICA 0 1,110 1,221 1,200
213.XXXX.1012.000 MEDICARE 0 260 286 300
213.XXXX.1013.000 HEALTH INSURANCE 0 5,434 5,434 5,700
213.XXXX.1014.000 RETIREMENT 0 1,804 1,976 2,100
213.XXXX.1015.000 UNEMPLOYMENT INSURANCE 0 64 79 0
213.XXXX.1016.000 WORKERS COMPENSATION INS. 0 1,173 1,613 1,900 Benefits 0 9,845 10,609 11,200
213.XXXX.2041.000 EQUIPMENT MTCE & SUPPLIES 100 100 250 250 213.XXXX.2044.000 VEHICLE OPERATIONS 150 150 150 150
213.XXXX.2101.045 SPECIAL DEPARTMENTAL EXPENSE 18,000 15,000 15,000 15,000 213.XXXX.2081.030 OTHER CONTRACTS 60,000 55,000 50,000 50,000 213.XXXX.3010.000 TAXES AND ASSESSMENTS 900 1,000 1,200 2,400 213.XXXX.2001.002 FEES & PERMITS-STATE 26,000 26,000 52,000 52,000 213.XXXX.2001.003 COUNTY 5,600 6,100 12,400 12,400
Operational Expense 110,750 103,350 131,000 262,800
213.XXXX.2061.013 PERSONNEL 20,000 30,000 38,000 38,000 Contracts & Professional Services 20,000 30,000 38,000 38,000 213.XXXX.2198.042 INDIRECT OVERHEAD ALLOCATION 437 0 5,629 6,305 213.XXXX.3021.000 OVERHEAD AND ADMINISTRATION 5,116 7,078 0 0 Transfers 5,553 7,878 5,629 6,305
Revenue Total 154,584 310,000 204,930 339,005
Expenditure Total 154,584 168,990 204,930 339,005
Net Increase (Decrease) Fund Balance 0 141,010 0 0
POSTCLOSURE MAINTENANCE
119
FUND 213 LANDFILL POST-CLOSURE MAINTENANCE ADMINISTRATION 2130 BASIC FUNCTIONS: This department is utilized to provide administration and supervision of landfill post-closure operations and personnel, to oversee the maintenance of final cover, and to account for funding of post-closure maintenance and care of the Willits Landfill for a 30-year period. The fund is required by the State of California and must demonstrate that adequate funds are readily available to cover the estimated annual maintenance costs. This financial mechanism is designed to provide the necessary funding through a combination of annual interest earnings from the Remediation Fund 212, and monies derived from the sale of fixed assets equipment, land, etc. after the closure of the landfill.
ALLOCATED POSITIONS: 22/23 23/24
Maintenance Worker I FTE 0.03 FTE 0.03
Maintenance Worker II FTE 0.06 FTE 0.06
Public Works Maintenance Foreman FTE 0.05 FTE 0.05
BUDGET LINE ITEM COMMENTS/DETAILS:
2001-002 CA Water Resources Control Board, NPDES, Permit & Storm Water. 2001-003 Inspection and LFG monitoring.
3010-000 Taxes and assessments.
3021-000 Overhead allocation.
120
CITY OF WILLITS
POSTCLOSURE MAINTENANCE FUND
POSTCLOSURE ADMINISTRATION
FY 20-21 FY 21-22 FY 22-23 FY 23-24
Adopted Adopted Proposed Proposed
Account Number Description Budget Budget Budget Budget
2130 POSTCLOSURE MAINTENANCE
213.2130.1001.000 REGULAR EMPLOYEES 8,556 7,168 8,198 8,600 Salaries 8,556 7,168 8,198 8,600
213.2130.1011.000 FICA 0 444 508 500
213.2130.1012.000 MEDICARE 0 104 119 100
213.2130.1013.000 HEALTH INSURANCE 0 3,022 3,022 3,200
213.2130.1014.000 RETIREMENT 0 718 824 900
213.2130.1015.000 UNEMPLOYMENT INSURANCE 0 33 33 0
213.2130.1016.000 WORKERS COMPENSATION INS. 0 469 819 900 Benefits 0 4,790 5,325 5,600
213.2130.3010.000 TAXES AND ASSESSMENTS 900 1,000 1,200 1,200 213.2130.2001.002 FEES & PERMITS-STATE 26,000 26,000 26,000 26,000 213.2130.2001.003 COUNTY 5,600 6,100 6,200 6,200
Operational Expense 32,500 33,100 33,400 33,400
213.2130.2198.042 INDIRECT OVERHEAD ALLOCATION 253 0 2,919 3,269 213.2130.3021.000 OVERHEAD AND ADMINISTRATION 2,962 3,670 0 0 Transfers 3,215 3,670 2,919 3,269
Revenue Total 0 0 0 0
Expenditure Total 44,271 48,728 49,842 50,869
Net Increase (Decrease) Fund Balance (44,271) (48,728) (49,842) (50,869) 121
FUND 213 LANDFILL POST-CLOSURE MAINTENANCE OPERATIONS 2133 BASIC FUNCITONS: This department is utilized to provide post-closure maintenance and care of the Willits Landfill. This department is responsible for maintenance for the property and landfill closure facilities (monitoring wells, leachate holding tanks, culverts, fences, clearing drainage ditches, road maintenance, tree and brush removal, etc), as well as compliance with all applicable regulatory requirements for landfill post-closure. Compliance monitoring and reporting are conducted through contract services. Ongoing monitoring and reporting are required by State and Regional Water Quality Control Boards and CalRecycle.
ALLOCATED POSITIONS: 22/23 23/24
Assistant Public Works Director FTE 0.05 FTE 0.05
Engineering Technician FTE 0.05 FTE 0.05
Public Works Superintendent FTE 0.03 FTE 0.03
BUDGET LINE ITEM COMMENTS/DETAILS:
REVENUE:
6650-000 Other services- Equipment rental.
EXPENSE:
2041-000 Repairs and maintenance of water truck.
2044-000 Fuel, oil, and grease.
2061-015 Semi-annual lab testing of ground water, leachate, and surface water. 2081-030 Professional services contract for groundwater monitoring & reporting, Professional services contract for storm water monitoring and reporting, Drainage Correction. 2101-045 Miscellaneous site maintenance and security, Cal fire Crew, disposal. 3020-000 Vehicle usage.
3021-000 Overhead allocation.
122
CITY OF WILLITS
POSTCLOSURE MAINTENANCE FUND
OPERATIONS
FY 20-21 FY 21-22 FY 22-23 FY 23-24
Adopted Adopted Proposed Proposed
Account Number Description Budget Budget Budget Budget
2133 POSTCLOSURE MAINTENANCE
213.2133.1001.000 REGULAR EMPLOYEES 9,725 10,749 11,494 12,100 Salaries 9,725 10,749 11,494 12,100
213.2133.1011.000 FICA 0 666 713 700
213.2133.1012.000 MEDICARE 0 156 167 200
213.2133.1013.000 HEALTH INSURANCE 0 2,412 2,412 2,500
213.2133.1014.000 RETIREMENT 0 1,086 1,152 1,200
213.2133.1015.000 UNEMPLOYMENT INSURANCE 0 31 46 0
213.2133.1016.000 WORKERS COMPENSATION INS. 0 704 794 1,000 Benefits 0 5,055 5,284 5,600
213.2133.2041.000 EQUIPMENT MTCE & SUPPLIES 100 100 250 250 213.2133.2044.000 VEHICLE OPERATIONS 150 150 150 150
213.2133.2101.045 SPECIAL DEPARTMENTAL EXPENSE 18,000 15,000 15,000 15,000 213.2133.2081.030 OTHER CONTRACTS 60,000 55,000 70,000 50,000 213.2133.3010.000 TAXES AND ASSESSMENTS 0 0 0 1,200
213.2133.2001.002 FEES & PERMITS-STATE 0 0 26,000 26,000 213.2133.2001.003 COUNTY 0 0 6,200 6,200
Operational Expense 78,250 70,250 117,600 98,800
213.2133.2061.015 PERSONNEL 20,000 30,000 38,000 38,000 Contracts & Professional Services 20,000 30,000 38,000 38,000 Net Increase (Decrease) INDIRECT OVERHEAD ALLOCATION 184 0 2,710 3,036 213.2133.3020.000 ISF EQUIPMENT CHARGES 0 800 0 0
213.2133.3021.000 OVERHEAD AND ADMINISTRATION 2,154 3,408 0 0 Transfers 2,338 4,208 2,710 3,036
Revenue Total 0 0 0 0
Expenditure Total 110,313 120,262 175,088 157,536
Net Increase (Decrease) Fund Balance (110,313) (120,262) (175,088) (157,536) 123
CITY OF WILLITS
GENERAL PLAN FUND
FY 20-21 FY 21-22 FY 22-23 FY 23-24
Adopted Adopted Proposed Proposed
Account Number Description Budget Budget Budget Budget
420.1010 General Plan
420.1010.4201.000 INTEREST 0 0 0 100
Revenue 0 0 0 100
420.1010.5999.100 OPERATING TRANSFERS IN 0 0 260,000 0
Transfers 0 0 260,000 0
LEAP - GENERAL PLAN 0 0 65,000 0
REAP - GENERAL PLAN 0 0 35,364 0
420.1010.4003.0XX
420.1010.4003.0XX
420.1010.4003.0XX SB2 - GENERAL PLAN 0 0 159,636 0
Non Operational 0 0 260,000 0
Revenue Total 0 10 260,000 100
Expenditure Total 0 0 260,000 0
Net Increase (Decrease) Fund Balance 0 10 0 100
124
FUND 431 LATERAL REPAIR LOANS 4310
BASIC FUNCTIONS: In 2014 the City made a commitment to establish a revolving loan program to provide partial loans for the replacement or repair of private sewer laterals, including installation of property line clean outs. The City further agreed to invest $35,000 into the revolving loan fund and offer low interest loans to property owners not to exceed $2,500. The city shall set the interest rate, financing term, financing amount and terms of repayment for the loan program. Policies for implementation of this loan program will be developed during the first half of the fiscal year.
BUDGET LINE ITEM COMMENTS/DETAILS:
5007-000 Sewer lateral repair loans.
REVENUE:
8202-000 Transfer In from Sewer Enterprise Fund 501.
125
CITY OF WILLITS
LATERAL REPAIR LOAN PROGRAM FUND
FY 20-21 FY 21-22 FY 22-23 FY 23-24
Adopted Adopted Proposed Proposed
Account Number Description Budget Budget Budget Budget
4310 LATERAL REPAIR LOAN PROGRAM
431.0431.4201.000 INTEREST 10 10 10 10
Revenue 0 10 10 10
431.4310.5999.100 OPERATING TRANSFERS IN 0 0 (10,000) (10,000) Transfers 0 0 (10,000) (10,000)
431.4310.5007.000 REPAIR LOANS 0 0 10,000 10,000
Non Operational & Intergovernmental 0 0 10,000 10,000
Revenue Total 0 10 10 10
Expenditure Total 0 0 0 0
Net Increase (Decrease) Fund Balance 0 10 10 10
126
CITY OF WILLITS
NARCOTICS FOREFITURE FUND FUND
FY 20-21 FY 21-22 FY 22-23 FY 23-24
Adopted Adopted Proposed Proposed
Account Number Description Budget Budget Budget Budget
6510 NARCOTICS FOREFITURE FUND
651.0651.4201.000 INTEREST 500 300 500 500
651.0651.7250.000 NARCOTICS FOREFITURE 20,122 10,000 35,000 35,000 Revenue 20,122 10,300 35,500 35,500
651.6510.1001.000 REGULAR EMPLOYEES 23,299 0 0 0
Salaries 23,299 0 0 0
651.6510.2199.000 OTHER SVCS AND SUPPLIES 35,000 35,000 35,000 35,000 Operational Expense 35,000 35,000 35,000 35,000
651.6510.4004.000 VEHICLES 0 9,563 0 0
Non Operational & Intergovernmental 0 9,563 0 0
Revenue Total 20,122 10,300 35,500 35,500
Expenditure Total 58,299 44,563 35,000 35,000
Net Increase (Decrease) Fund Balance (38,177) (34,263) 500 500 127
CITY OF WILLITS
H&S RESTITUTION PROGRAM FUND
FY 20-21 FY 21-22 FY 22-23 FY 23-24
Adopted Adopted Proposed Proposed
Account Number Description Budget Budget Budget Budget
6610 H&S RESTITUTION PROGRAM
661.0661.4201.000 INTEREST 0 0 500 500
Revenue 0 0 500 500
661.6610.2199.000 OTHER SVCS AND SUPPLIES 15,000 35,000 10,000 10,000 Operational Expense 15,000 35,000 10,000 10,000
Revenue Total 0 0 500 500
Expenditure Total 15,000 35,000 10,000 10,000
Net Increase (Decrease) Fund Balance (15,000) (35,000) (9,500) (9,500) 128
CITY OF WILLITS
COMMUNITY DEVELOPMENT BUSINESS LOAN PROGRAM
FY 20-21 FY 21-22 FY 22-23 FY 23-24
Adopted Adopted Proposed Proposed
Account Number Description Budget Budget Budget Budget
1070 PLANNING SRF
665.1070.5206.000 FEDERAL GRANT OTHER 0 0 177,000 0
Revenue 0 0 177,000 0
665.1070.2061.020 OTHER PROFESSIONAL SVCS 0 0 50,000 0
Contracts & Professional Services 0 0 50,000 0
665.1070.5007.000 LOANS MADE EXPENSE 0 0 127,000 0
Non Operational & Intergovernmental 0 0 127,000 0
Revenue Total 0 0 177,000 0
Expenditure Total 0 0 177,000 0
Net Increase (Decrease) Fund Balance 0 0 0 0
129
CITY OF WILLITS
LAW ENFORCEMENT ASSISTANCE ADMINISTRATION PROGRAM FUND
FY 20-21 FY 21-22 FY 22-23 FY 23-24
Adopted Adopted Proposed Proposed
Account Number Description Budget Budget Budget Budget
6810
681.0681.4201.000 INTEREST 200 0 0 0
681.6810.2199.000 OTHER SVCS AND SUPPLIES 0 43,000 5,604 0 Operational Expense 0 43,000 5,604 0
Revenue Total 0 0 0 0
Expenditure Total 0 43,000 5,604 0
Net Increase (Decrease) Fund Balance 0 (43,000) (5,604) 0
LAW ENFORCEMENT ASSISTANCE ADMINISTRATION PROGRAM
130
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131
CITY OF WILLITS
SUCESSOR AGENCY
FY 20-21 FY 21-22 FY 22-23 FY 23-24
Adopted Adopted Proposed Proposed
Account Number Description Budget Budget Budget Budget
1010 Sucessor Agency
265.2650.1001.000 REGULAR EMPLOYEES 23,299 10,240 15,490 16,300 Salaries 23,299 10,240 15,490 16,300
265.2650.1011.000 FICA 0 624 60 100
265.2650.1012.000 MEDICARE 0 146 0 0
265.2650.1013.000 HEALTH INSURANCE 0 2,614 964 1,000
265.2650.1014.000 RETIREMENT 0 2,512 225 200
265.2650.1015.000 UNEMPLOYMENT INSURANCE 0 81 2,354 2,500 265.2650.1016.000 WORKERS COMPENSATION INS. 0 409 1,255 1,300 265.2650.1017.000 VEHICLE ALLOWANCE 0 0 62 100
Benefits 0 6,386 125 5,200
265.2650.2015.000 COMMUNICATIONS 5,000 5,226 5,000 5,000 265.2650.2055.000 OFFICE EXPENSE 100 323 500 500
265.2650.2081.030 OTHER CONTRACTS 5,000 18,335 18,000 19,000 Operational Expense 10,100 23,884 23,500 24,500
265.2650.2061.020 OTHER PROFESSIONAL SVCS 8,000 2,035 5,385 8,000 Contracts & Professional Services 8,000 2,035 5,385 8,000 265.2650.2198.000 INDIRECT OVERHEAD ALLOCATION 0 0 0 15,000 Transfers 0 0 0 15,000
265.2650.3001.000 PRINCIPAL 325,000 323,453 313,547 324,130 265.2650.3002.000 INTEREST 86,663 107,164 7,599 3,848
Non Operational & Intergovernmental 411,663 430,617 321,146 327,978 Revenue Total 0 0 0 0
Expenditure Total 453,062 473,161 365,646 396,978
Net Increase (Decrease) Fund Balance (453,062) (473,161) (365,646) (396,978) 132
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133
Adopted Encumbered Proposed Proposed Projected Projected Projected Total Revenue 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 And Transfers General Fund (100) 0 0 151,000 0 0 0 0 151,000
Sales Tax Transportation Improvement Fund (202) Transfer In 950,000 900,000 1,000,000 900,000 1,350,000 1,450,000 2,100,000 7,700,000 Airport Capital Improvement Projects (410) Transfer In 0 0 135,000 15,000 25,000 0 0 175,000 Sewer Capital Improvement Projects (401) Transfer In 600,000 500,000 280,000 270,000 280,000 280,000 180,000 1,790,000 Water Capital lmprovement Projects Fund (403) Transfer In 550,000 550,000 500,000 1,350,000 50,000 300,000 275,000 3,025,000 Fund 503 Use of Operational Budget 1,190,000 750,000 810,000 60,000 60,000 60,000 60,000 1,800,000 Fund 501 Use of Operational Budget 0 0 100,000 400,000 0 0 0 500,000 Fund 202 Use of Operational Budget 280,000 0 510,000 460,000 460,000 460,000 460,000 2,350,000 Water Grants (Prop 1) 0 550,000 0 0 0 0 550,000
Parks Revenue (450) Use of Fund Balance 107,000 10,000 137,000 27,000 27,000 27,000 27,000 255,000 Rail Trail Grant 340,000 340,000 0 0 0 0 0 340,000
PSPS Grant 149,000 149,000 0 0 0 0 0 149,000
TOTAL ALL PROJECTS $ 4,166,000 $ 3,199,000 $ 4,173,000 $ 3,482,000 $ 2,252,000 $ 2,577,000 $ 3,102,000 $ 18,785,000 General Fund (400) Adopted Encumbered Proposed Proposed Projected Projected Projected Total Cost 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 of Project 400.4000.4005.019 New Roof/ Solar for Community Center 149,000 149,000 101,000 ‖ 0 0 0 0 250,000 400.4000.4003.006 New Floor for Community Center 0 0 50,000 ‖ 0 0 0 0 50,000 400.4000.4003.116 West Mendocino Rehabilitation Project 600,000 600,000 100,000 500,000 1,000,000 ‖ 0 0 2,200,000 400.4000.4003.114 Blosser Lane Rehabilitation Project 500,000 500,000 900,000 ‖ 0 0 0 0 1,400,000 400.4000.4003.XXX Rail Trail Project 340,000 340,000 0 0 0 0 0 340,000 400.4000.4003.XXX South Coast Street Rehabilitation 0 0 0 0 300,000 ‖ 0 0 300,000 400.4000.4003.XXX Ballfields Parking Lot Paving 70,000 0 100,000 ‖ 0 0 0 0 100,000 400.4000.4003.XXX State & Marin Streets Rehabilitation Project 0 0 0 0 0 1,500,000 ‖ 0 1,500,000 400.4000.4003.XXX Baechtel Road Rehabilitation Project* 0 0 0 0 0 0 1,500,000 1,500,000 400.4000.4003.XXX E. Valley St. Bridge* 0 0 # 50,000 100,000 100,000 100,000 100,000 450,000 Total General Fund $ 1,659,000 $ 1,589,000 $ 1,301,000 $ 600,000 $ 1,400,000 $ 1,600,000 $ 1,600,000 $ 8,090,000 Capital Improvement Program Project Budgets by Fund
Capital Improvement Program Budget Summary
Fiscal Year 2022-23
FINAL BUDGET
CITY OF WILLITS
2021-2022
2021-2022
REVENUE
‖ Denotes expected project completion
* Denotes ongoing Funding or Project
134
Capital Improvement Program Budget Summary
Fiscal Year 2022-23
FINAL BUDGET
CITY OF WILLITS
Sewer Capital Improvement Projects (401) Adopted Encumbered Proposed Proposed Projected Projected Projected Total Cost 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 of Project 401.5011.4003.XXX Coast/Hwy 20 Main Replacement 0 0 0 70,000 ‖ 0 0 0 70,000 401.5011.4003.XXX East Oak Street Main Replacement 0 0 0 0 180,000 ‖ 0 0 180,000 401.5010.4003.XXX Maintenance building 300,000 300,000 100,000 ‖ 0 0 0 0 400,000 401.5010.4003.XXX Upgrade Irrigation Line (Biosolids Field) 50,000 50,000 0 ‖ 0 0 0 0 50,000 Total General Fund $ 350,000 $ 350,000 $ 100,000 $ 70,000 $ 180,000 $ 0 $ 0 $ 700,000 Water Capital lmprovement Projects Fund (403) Adopted Encumbered Proposed Proposed Projected Projected Projected Total Cost 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 of Project 403.5033.4003.048 Backwash Ponds Press 400,000 400,000 0 ‖ 0 0 0 0 400,000 403.5033.4003.XXX North Street Water Main Replacement 0 0 230,000 ‖ 0 0 0 0 230,000 403.5033.4003.XXX Madrone Water Main Replacement 0 0 0 650,000 ‖ 0 0 0 650,000 403.5033.4003.XXX Laurel Street Water Main 0 0 0 0 0 380,000 ‖ 0 380,000 403.5033.4003.XXX Pearl Street Water Main Replacement 0 0 0 0 0 0 305,000 ‖ 305,000 403.5033.4003.XXX McKinley Street Rehabilitation 0 0 0 0 0 0 600,000 ‖ 600,000 403.5033.4003.XXX Sherwood Pump Station 0 0 0 250,000 ‖ 0 0 0 250,000 403.5033.4003.XXX Northbrook Pump House 0 0 0 100,000 ‖ 0 0 0 100,000 403.5033.4003.XXX Relocate & Upgrade Water Main on Trestle 0 0 100,000 ‖ 0 0 0 0 100,000 403.5033.4003.XXX Centennial Inflatable Spillway Gates 0 0 50,000 800,000 ‖ 0 0 0 850,000 Total General Fund $ 400,000 $ 400,000 $ 380,000 $ 1,800,000 $ 0 $ 380,000 $ 905,000 $ 3,865,000 Airport Capital Improvement Projects Fund (410) Adopted Encumbered Proposed Proposed Projected Projected Projected Total Cost 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 of Project 410.5001.4003.XXX Airport Fence 0 0 20,000 ‖ 0 0 0 0 20,000 410.5001.4003.XXX Airport Bathroom Rehab 0 0 0 0 0 0 0 0 410.5001.4003.XXX Airport Painting Project 0 0 15,000 ‖ 0 0 0 0 15,000 410.5001.4003.XXX Fuel Island Rebuild 0 0 100,000 ‖ 0 0 0 0 100,000 410.5001.4003.XXX Signage Project 0 0 0 15,000 ‖ 0 0 0 15,000 410.5001.4003.XXX Parking lot Repaving 0 0 0 0 25,000 ‖ 0 0 25,000 Total Parks Fund $ 0 $ 0 $ 135,000 $ 15,000 $ 25,000 $ 0 $ 0 $ 175,000 Parks Fund (450) Adopted Encumbered Proposed Proposed Projected Projected Projected Total Cost 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 of Project 450.1070.2061.000 Rec Grove Tree Management * 27,000 27,000 27,000 27,000 27,000 27,000 135,000 450.1070.2061.000 Rec Grove Stage Rehab 0 10,000 0 0 0 0 10,000 450.1070.2061.000 Babcock Park Fountain Rehab 10,000 10,000 0 0 0 0 0 10,000 450.1070.5021.000 Ballfields Parking Lot Paving 70,000 100,000 0 0 0 0 100,000 Total Parks Fund $ 107,000 $ 10,000 $ 137,000 $ 27,000 $ 27,000 $ 27,000 $ 27,000 $ 255,000 2021-2022
2021-2022
2021-2022
2021-2022
‖ Denotes expected project completion
* Denotes ongoing Funding or Project
135
Capital Improvement Program Budget Summary
Fiscal Year 2022-23
FINAL BUDGET
CITY OF WILLITS
Sales Tax Transporation Improvement Fund (202) Adopted Encumbered Proposed Proposed Projected Projected Projected Total Cost 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 of Project 202.2020.4003.007 Pavement Preservation Project 220,000 0 400,000 400,000 400,000 400,000 400,000 2,000,000 202.2020.4003.025 Annual Striping Project 60,000 0 60,000 60,000 60,000 60,000 60,000 300,000 202.2020.4003.019 E. Commercial Bridge Surface Seal - 50,000 - - - - 50,000 202.2020.5001.000 Blosser Lane Rehabilitation Project 400,000 400,000 900,000 - - - - 1,300,000 202.2020.5001.000 West Mendocino Rehabilitation Project 500,000 500,000 - 500,000 1,000,000 - - 2,000,000 202.2020.5001.000 North Street Water Main Replacement - 50,000 - - - - 50,000 202.2020.5001.000 Madrone Street Water Main Replacement - - 300,000 - - - 300,000 202.2020.5001.000 South Coast Street Rehabilitation - - - 250,000 - - 250,000 202.2020.5001.000 Laurel Street Water Main Replacement - - - - 150,000 - 150,000 202.2020.5001.000 State & Marin Streets Rehabilitation Project - - - - 1,200,000 - 1,200,000 202.2020.5001.000 Pearl Street Water Main Replacement - - - - - 100,000 100,000 202.2020.5001.000 McKinley Street Rehabiliation Project - - - - - 400,000 400,000 202.2020.5001.000 Baechtel Road Rehabilitation Project - - - - - 1,500,000 1,500,000 202.2020.5001.001 E. Valley St. Bridge 50,000 100,000 100,000 100,000 100,000 450,000 202.2020.5001.000 California-Penn Water Main Replacement 50,000 - - - - - 0 Total Transportation Improvement Fund $ 1,230,000 $ 900,000 $ 1,510,000 $ 1,360,000 $ 1,810,000 $ 1,910,000 $ 2,560,000 $ 10,050,000 Airport Enterprise Fund (500) Adopted Encumbered Proposed Proposed Projected Projected Projected Total Cost 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 of Project 500.5001.5001.000 Airport Fence 0 0 20,000 0 0 0 0 20,000 500.5001.5001.000 Airport Bathroom Rehab 0 0 0 0 0 0 0 0 500.5001.5001.000 Airport Painting Project 0 0 15,000 0 0 0 0 15,000 500.5001.5001.000 Fuel Island Rebuild 0 0 100,000 0 0 0 0 100,000 500.5001.5001.000 Signage Project 0 0 0 15,000 0 0 0 15,000 500.5001.5001.000 Parking lot Repaving 0 0 0 0 25,000 0 0 25,000 Total Parks Fund $ 0 $ 0 $ 135,000 $ 15,000 $ 25,000 $ 0 $ 0 $ 175,000 2021-2022
2021-2022
‖ Denotes expected project completion
* Denotes ongoing Funding or Project
136
Capital Improvement Program Budget Summary
Fiscal Year 2022-23
FINAL BUDGET
CITY OF WILLITS
Sewer Fund (501) Adopted Encumbered Proposed Proposed Projected Projected Projected Projected 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 2026-2027 501.5010.5001.000 Line Replacement 50,000 0 50,000 50,000 50,000 50,000 50,000 50,000 501.5010.5001.000 Blosser Lane Rehabilitation 50,000 50,000 - 0 0 0 0 0 501.5010.5001.000 West Mendocino Rehabilitation 100,000 100,000 100,000 0 0 0 0 0 501.5010.5001.000 North Street Water Main Replacement 0 0 30,000 0 0 0 0 0 501.5010.5001.000 Coast/Hwy 20 Main Replacement 0 0 0 70,000 0 0 0 0 501.5010.5001.000 Madrone Water Main Replacement 0 0 0 150,000 0 0 0 0 501.5010.5001.000 South Coast Street Rehabilitation 0 0 0 0 50,000 0 0 0 501.5010.5001.000 East Oak Street Main Replacement 0 0 0 0 180,000 0 0 0 501.5010.5001.000 Laurel Street Water Main Replacement 0 0 0 0 0 30,000 0 0 501.5010.5001.000 State & Marin Streets Rehabilitation 0 0 0 0 0 200,000 0 0 501.5010.5001.000 Maintenance building 300,000 300,000 100,000 0 0 0 0 0 501.5010.5001.000 Pearl Street Water Main Replacement 0 0 0 0 0 0 30,000 30,000 501.5010.5001.000 McKinley Street Rehabilitation 0 0 0 0 0 0 100,000 100,000 501.5010.5001.000 California-Penn Water Main Replacement 50,000 0 0 0 0 0 0 0 501.5010.5001.000 Upgrade Irrigation Line (Biosolids Field) 50,000 50,000 0 0 0 0 0 0 501.5011.2041.000 TV Truck Upgrade (software/camera) 0 0 100,000 0 0 0 0 0 501.5013.4002.000 Replace Fan Press 0 0 400,000 0 0 0 0 Total Sewer Assets/Projects $ 600,000 $ 500,000 $ 380,000 $ 670,000 $ 280,000 $ 280,000 $ 180,000 $ 180,000 Water Fund (503) Adopted Encumbered Proposed Proposed Projected Projected Projected Projected 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 2026-2027 503.5031.4003.113 California-Penn Water Main Replacement 400,000 0 0 0 0 0 0 0 503.5032.4003.054 Groundwater Resiliency Improvement Project 750,000 750,000 750,000 0 0 0 0 0 503.5033.4003.005 Watershed Slip Out Repair 0 0 0 0 0 0 0 0 503.5033.2045.000 Maint. & repair (Plant access roads & fences) 10,000 0 10,000 10,000 10,000 10,000 10,000 10,000 503.5033.2101.038 Infrastructure and Reservoir Management 30,000 0 50,000 50,000 50,000 50,000 50,000 50,000 503.5033.5001.000 West Mendocino Rehabilitation Project 100,000 100,000 200,000 0 0 0 0 0 503.5033.5001.000 Blosser Lane Rehabilitation 50,000 50,000 0 0 0 0 0 0 503.5033.5001.000 Relocate & Upgrade Water Main on Trestle 0 0 100,000 0 0 0 0 0 503.5033.5001.000 North Street Water Main Replacement 0 0 150,000 0 0 0 0 0 503.5033.5001.000 Northbrook Pump House 0 0 0 100,000 0 0 0 0 503.5033.5001.000 Madrone Water Main Replacement 0 0 0 200,000 0 0 0 0 503.5033.5001.000 Sherwood Pump Station 0 0 0 250,000 0 0 0 0 503.5033.5001.000 South Coast Street Rehabilitation 0 0 0 0 50,000 0 0 0 503.5033.5001.000 State & Marin Streets Rehabilitation 0 0 0 0 0 100,000 0 0 503.5033.5001.000 Laurel Street Water Main 0 0 0 0 0 200,000 0 0 503.5033.5001.000 Pearl Street Water Main Replacement 0 0 0 0 0 0 175,000 175,000 503.5033.5001.000 Valve repair and replacement 0 0 0 0 0 0 0 0 503.5033.5001.000 McKinley Street Rehabilitation 0 0 0 0 0 0 100,000 100,000 503.5033.5001.000 Backwash Ponds Press 400,000 400,000 0 0 0 0 0 0 503.5033.5001.000 Centennial Inflatable Spillway Gates 0 0 50,000 800,000 0 0 0 0 Total Budgeted Water Assets/Projects $ 1,740,000 $ 1,300,000 $ 1,310,000 $ 1,410,000 $ 110,000 $ 360,000 $ 335,000 $ 335,000 2021-2022
2021-2022
‖ Denotes expected project completion
* Denotes ongoing Funding or Project
137
Project Name: Project # : PW002
Project Budget: $300,000
Status: New
Department: Public Works/Engineering
Location:
Descriptions:
Cumulative
Appropriation by Funding
Source
Prior years FY2022‐23 FY 2023‐24 FY 2024‐25 FY 2025‐26 FY 2026‐27 Total PSPS Grant 149,000 149,000
General Fund (100) 151,000 151,000
‐
Total 149,000 151,000 ‐ ‐ ‐ ‐ 300,000 Expenditures Prior years FY 2022‐23 FY 2023‐24 FY 2024‐25 FY 2025‐26 FY 2026‐27 Total Construction 149,000 101,000 250,000 Construction 50,000 50,000
‐
Total 149,000 151,000 000 0 300,000
Capital Improvement and Major Maintenance Program
Facilities: City Hall
City Hall/Community Center Project
111 E Commercial St
This project includes $95,000 for City Hall public restroom due to compliance with ADA and $35,000 for Community Center roof, $20,000 for deferred maintenance.
138
Project Name: Project # : PW013
Project Budget: $2,500,000
Status: New
Department: Public Works/Engineering
Location:
Descriptions:
Cumulative Appropriation
by Funding Source Prior years FY 2022‐23 FY 2023‐24 FY 2024‐25 FY 2025‐26 FY 2026‐27 Total 501 Wastewater 100,000 100,000 200,000 503 Water 100,000 200,000 300,000 Fund (202) 500,000 500,000 1,000,000 2,000,000 ‐
Total ‐ 300,000 500,000 1,000,000 ‐ ‐ 2,500,000 Expenditures Prior years FY 2022‐23 FY 2023‐24 FY 2024‐25 FY 2025‐26 FY 2026‐27 Total Construction 600,000 100,000 500,000 1,000,000 2,200,000 ‐
Total 600,000 100,000 500,000 1,000,000 ‐ ‐ 2,200,000 Capital Improvement and Major Maintenance Program
Infrastructure: Streets
W Mendocino Ave & Vicinity
W Mendocino Ave and various adjacent streets
W Mendocino Ave is in need of drainage improvements, as well as ADA upgrades and resurfacing. Initially, staff is considering constructing underground drainage facilities on the west end of the project area near Brookside Dr. This first phase will likely include repaving Brookside Dr as well. Staff proposes constructing in several phases, with a total rehabilitation of W Mendocino Ave itself being the final phase of this large project. Survey work is nearly complete for the first phase of this project and design is underway.
139
Project Name: Project # : PW012
Project Budget: $1,400,000
Status: Design
Department: Public Works/Engineering
Location:
Descriptions:
Cumulative
Appropriation by Funding
Source
Prior years FY 2022‐23 FY 2023‐24 FY 2024‐25 FY 2025‐26 FY 2026‐27 Total Fund (202) 400,000 900,000 1,300,000
Fund (501) 50,000 50,000
Fund (503) 50,000 50,000
0 Total ‐‐ 00 ‐ 0 1,400,000
Expenditures Prior years FY 2022‐23 FY 20203‐24 FY 2024‐25 FY 2025‐26 FY 2026‐27 Total Construction 500,000 900,000 1,400,000
0 Total 500,000 900,000 000 0 1,400,000
Capital Improvement and Major Maintenance Program
Infrastructure: Streets
Blosser Ln Rehabilitation Project
Blosser Ln
Blosser Ln has been identified as a street in need of rehabilitation for over ten years. Drainage improvements and other minor utility repairs are needed, but this is mainly a rehabilitation project. Staff will be proposing widening the roadway to accommodate Class II bike lanes, adding several pedestrian ramps, and constructing a complete, uninterrupted pedestrian path between Blosser Lane Elementary School and Highway 20. California Western Railroad Company is taking the lead, with staff’s assistance, on applying for grant funding for an ADA compliant railroad crossing.
140
Project Name: Project # : CD003
Project Budget: $340,000
Status: New
Department: Economic/Planning Development
Location:
Descriptions:
Cumulative
Appropriation by Funding
Source
Prior years FY 2022‐23 FY 2023‐24 FY 2024‐25 FY 2025‐26 FY 2026‐27 Total Rail Trail Grant 340,000 340,000
‐
Total ‐‐‐‐‐ ‐ 340,000
Expenditures Prior years FY 2022‐23 FY 2023‐24 FY 2024‐25 FY 2025‐26 FY 2026‐27 Total Construction 340,000 340,000
‐
Total 340,000 0000 0 340,000
Capital Improvement and Major Maintenance Program
Infrastructure: Other
ATP Rail with Trail
From East Hill Rd at the south end to E Commercial St
On 9/26/13, Governor Brown signed legislation creating the Active Transportation Program (ATP) in the Department of Transportation.
Environmental, design, and construction for a 10‐foot wide multi‐use trail that will provide an improved north‐south bicycle and pedestrian route through the City of Willits. Trail will extend for a total length of
1.6 miles from East Hill Rd at the south end to E Commercial St on the north end within the North Coast Railroad Authority's railroad right‐of‐ way in the City of Willits.
141
Project Name: Project # : PW004
Project Budget: $1,500,000
Status: New
Department: Public Works/Engineering
Location:
Descriptions:
Cumulative
Appropriation by Funding
Source
Prior years FY 2022‐23 FY 2023‐24 FY 2024‐25 FY 2025‐26 FY 2026‐27 Total Fund (2020) ‐ 1,200,000 1,200,000 Fund (501) 200,000 200,000 Fund (503) 100,000 100,000
‐
Total ‐ 0 ‐‐ ‐ 0 1,500,000
Expenditures Prior years FY 2022‐23 FY 2023‐24 FY 2024‐25 FY 2025‐26 FY 2026‐27 Total Construction ‐ 1,500,000 1,500,000 ‐
Total 0 000 1,500,000 0 1,500,000
Capital Improvement and Major Maintenance Program
Infrastructure: Streets
State & Marin Streets Rehabilitation Project
State & Marin Streets
Street asphalt rehabilitation
142
Project Name: Project # : PW012
Project Budget: $1,500,000
Status: Design
Department: Public Works/Engineering
Location:
Descriptions:
Cumulative
Appropriation by Funding
Source
Prior years FY 2022‐23 FY 2023‐24 FY 2024‐25 FY 2025‐26 FY 2026‐27 Total Fund (202) 0 1,500,000 1,500,000
0 Total ‐‐ 00 ‐ 1,500,000 1,500,000
Expenditures Prior years FY 2022‐23 FY 20203‐24 FY 2024‐25 FY 2025‐26 FY 2026‐27 Total Construction 1,500,000 1,500,000
0 Total 00000 1,500,000 1,500,000
Capital Improvement and Major Maintenance Program
Infrastructure: Streets
Baechtel Road Rehabilitation Project
Baechtel Road
Pavement Rehabilitation
143
Project Name: Project # : PW010
Project Budget: $70,000
Status: New
Department: Public Works/Engineering
Location:
Descriptions:
Cumulative
Appropriation by Funding
Source
Prior years FY 2022‐23 FY 2023‐24 FY 2024‐25 FY 2025‐26 FY 2026‐27 Total Fund (501) 70,000 70,000
‐
‐
‐
‐
Total ‐ ‐ 70,000 ‐ ‐ ‐ 70,000 Expenditures Prior years FY 2022‐23 FY 2023‐24 FY 2024‐25 FY 2025‐26 FY 2026‐27 Total Construction 70,000 70,000
‐
‐
‐
‐
‐
‐
Total ‐ ‐ 70,000 ‐ ‐ ‐ 70,000 Capital Improvement and Major Maintenance Program
Infrastructure: Water
Coast/Hwy 20 Main Replacement
Coast / Hwy 20
Coast/Hwy 20 Main Replacement
144
Project Name: Project # : PW013
Project Budget: $180,000
Status: New
Department: Public Works/Engineering
Location:
Descriptions:
Cumulative
Appropriation by Funding
Source
Prior years FY 2022‐23 FY 2023‐24 FY 2024‐25 FY 2025‐26 FY 2026‐27 Total Fund (501) 180,000 180,000
‐
Total ‐ ‐ ‐ 180,000 ‐ ‐ 180,000 Expenditures Prior years FY 2022‐23 FY 2023‐24 FY 2024‐25 FY 2025‐26 FY 2026‐27 Total Construction 180,000 180,000
‐
Total ‐ ‐ ‐ 180,000 ‐ ‐ 180,000 Capital Improvement and Major Maintenance Program
Infrastructure: Streets
East Oak Street Main Replacement
East Oak Street
East Oak Street Main Replacement
145
Project Name: Project # : SW001
Project Budget: $400,000
Status: New
Department: Wastewater
Location:
Descriptions:
Cumulative
Appropriation by Funding
Source
Prior years FY 2022‐23 FY 2023‐24 FY 2024‐25 FY 2025‐26 FY 2026‐27 Total 501 Wastewater 300,000 100,000 400,000 ‐
Total 300,000 100,000 ‐ ‐ ‐ ‐ 400,000 Expenditures Prior years FY 2022‐23 FY 2023‐24 FY 2024‐25 FY 2025‐26 FY 2026‐27 Total Construction 300,000 100,000 400,000 ‐
Total 300,000 100,000 000 0 400,000
Capital Improvement and Major Maintenance Program
Facilities: Wastewater
Maintenance Building
300 N Lenore Ave
A new maintenance building at the Wastewater Treatment Plant is needed to house large equipment, such as a Vactor Truck and the Camera Truck.
146
Project Name: Project # : WT006
Project Budget: $50,000
Status: Ongoing
Department: Water
Location:
Descriptions:
Cumulative Appropriation
by Funding Source Prior years FY 2022‐23 FY 2023‐24 FY 2024‐25 FY 2025‐26 FY 2026‐27 Total Fund (501) 50,000 ‐ 50,000 ‐
Total 50,000 ‐ ‐ ‐ ‐ ‐ 50,000 Expenditures Prior years FY 2022‐23 FY 2023‐24 FY 2024‐25 FY 2025‐26 FY 2026‐27 Total Equipment 50,000 ‐ 50,000 ‐
Total 50,000 00 0 0 0 50,000
Capital Improvement and Major Maintenance Program
Infrastructure: Wastewater
Upgraded Irrigation Line ( Biosolids Field)
Biosolids Field
Upgraded Irrigation Line ( Biosolids Field)
147
Project Name: Project # : SW009
Project Budget: $400,000
Status: New
Department: Wastewater
Location:
Descriptions:
Cumulative
Appropriation by Funding
Source
Prior years FY 2022‐23 FY 2023‐24 FY 2024‐25 FY 2025‐26 FY 2026‐27 Total Fund (403) 400,000 400,000
‐
‐
‐
‐
‐
‐
‐
Total 400,000 ‐ ‐ ‐ ‐ ‐ 400,000 Expenditures Prior years FY 2022‐23 FY 2023‐24 FY 2024‐25 FY 2025‐26 FY 2026‐27 Total Other Costs 400,000 400,000
‐
‐
‐
‐
‐
‐
Total 400,000 0000 0 400,000
Capital Improvement and Major Maintenance Program
Facilities: Wastewater
Backwash Ponds Press
Wastewater Plant
Backwash Ponds Press
148
Project Name: Project # : PW013
Project Budget: $230,000
Status: New
Department: Public Works/Engineering
Location:
Descriptions:
Cumulative
Appropriation by Funding
Source
Prior years FY 2022‐23 FY 2023‐24 FY 2024‐25 FY 2025‐26 FY 2026‐27 Total Fund (202) 50,000 50,000
Fund (501) 30,000 30,000
Fund (503) 150,000 150,000
‐
Total ‐ 230,000 ‐ ‐ ‐ ‐ 230,000 Expenditures Prior years FY 2022‐23 FY 2023‐24 FY 2024‐25 FY 2025‐26 FY 2026‐27 Total Construction 230,000 230,000
‐
Total ‐ 230,000 ‐ ‐ ‐ ‐ 230,000 Capital Improvement and Major Maintenance Program
Infrastructure: Streets
North Street Water Main Replacement
North Street
North Street Water Main Replacement
149
Project Name: Project # : PW013
Project Budget: $650,000
Status: New
Department: Public Works/Engineering
Location:
Descriptions:
Cumulative
Appropriation by Funding
Source
Prior years FY 2022‐23 FY 2023‐24 FY 2024‐25 FY 2025‐26 FY 2026‐27 Total Fund (202) 300,000 300,000
Fund (501) 150,000 150,000
Fund (503) 200,000 200,000
‐
Total ‐ ‐ 650,000 ‐ ‐ ‐ 650,000 Expenditures Prior years FY 2022‐23 FY 2023‐24 FY 2024‐25 FY 2025‐26 FY 2026‐27 Total Construction 650,000 650,000
‐
Total ‐ ‐ 650,000 ‐ ‐ ‐ 650,000 Capital Improvement and Major Maintenance Program
Infrastructure: Streets
Madrone Water Main Replacement
Madrone
Madrone Water Main Replacement
150
Project Name: Project # : PW013
Project Budget: $380,000
Status: New
Department: Public Works/Engineering
Location:
Descriptions:
Cumulative Appropriation
by Funding Source Prior years FY 2022‐23 FY 2023‐24 FY 2024‐25 FY 2025‐26 FY 2026‐27 Total Fund (202) 150,000 150,000
Fund (501) 30,000 30,000
Fund (503) 200,000 200,000
‐
‐
Total ‐ ‐ ‐ ‐ 380,000 ‐ 380,000 Expenditures Prior years FY 2022‐23 FY 2023‐24 FY 2024‐25 FY 2025‐26 FY 2026‐27 Total Construction 380,000 380,000
‐
Total ‐ ‐ ‐ ‐ 380,000 ‐ 380,000 Capital Improvement and Major Maintenance Program
Infrastructure: Streets
Laurel Street Water Main Replacement
Madrone
Laurel Street Water Main Replacement
151
Project Name: Project # : PW013
Project Budget: $305,000
Status: New
Department: Public Works/Engineering
Location:
Descriptions:
Cumulative
Appropriation by Funding
Source
Prior years FY 2022‐23 FY 2023‐24 FY 2024‐25 FY 2025‐26 FY 2026‐27 Total Fund (202) 100,000 100,000
Fund (501) 30,000 30,000
Fund (503) 175,000 175,000
‐
‐
Total ‐ ‐ ‐ ‐ ‐ 305,000 305,000 Expenditures Prior years FY 2022‐23 FY 2023‐24 FY 2024‐25 FY 2025‐26 FY 2026‐27 Total Construction 305,000 305,000
‐
‐
‐
‐
‐
‐
Total ‐ ‐ ‐ ‐ ‐ 305,000 305,000 Capital Improvement and Major Maintenance Program
Infrastructure: Streets
Pearl Street Water Main Replacement
Pearl Street
Pearl Street Water Main Replacement
152
Project Name: Project # : PW004
Project Budget: $600,000
Status: New
Department: Public Works/Engineering
Location:
Descriptions:
Cumulative
Appropriation by Funding
Source
Prior years FY 2022‐23 FY 2023‐24 FY 2024‐25 FY 2025‐26 FY 2026‐27 Total Fund (202) ‐ 400,000 400,000 Fund (501) 100,000 100,000
Fund (503) 100,000 100,000
‐
‐
‐
‐
‐
Total ‐ 0 ‐‐‐ 600,000 600,000
Expenditures Prior years FY 2022‐23 FY 2023‐24 FY 2024‐25 FY 2025‐26 FY 2026‐27 Total Construction ‐ 600,000 600,000 ‐
‐
‐
‐
‐
‐
Total 00000 600,000 600,000
Capital Improvement and Major Maintenance Program
Infrastructure: Streets
McKinley Street Rehabilitation
McKinley Street
McKinley Street Rehabilitation
153
Project Name: Project # : WT011
Project Budget: $250,000
Status: New
Department: Water
Location:
Descriptions:
Cumulative Appropriation
by Funding Source Prior years FY 2022‐23 FY 2023‐24 FY 2024‐25 FY 2025‐26 FY 2026‐27 Total Fund (503) ‐ 250,000 250,000 ‐
Total ‐ ‐ 250,000 ‐ ‐ ‐ 250,000 Expenditures Prior years FY 2022‐23 FY 2023‐24 FY 2024‐25 FY 2025‐26 FY 2026‐27 Total Construction ‐ 250,000 250,000 ‐
Total 00 250,000 000 250,000
Capital Improvement and Major Maintenance Program
Facilities: Water
Sherwood Pump Station
Sherwood
Sherwood Pump Station
154
Project Name: Project # : WT011
Project Budget: $100,000
Status: New
Department: Water
Location:
Descriptions:
Cumulative Appropriation
by Funding Source Prior years FY 2022‐23 FY 2023‐24 FY 2024‐25 FY 2025‐26 FY 2026‐27 Total Fund (503) ‐ 100,000 100,000 ‐
Total 00 100,000 000 100,000
Expenditures Prior years FY 2022‐23 FY 2023‐24 FY 2024‐25 FY 2025‐26 FY 2026‐27 Total Construction ‐ 100,000 100,000 ‐
Total 00 100,000 000 100,000
Capital Improvement and Major Maintenance Program
Facilities: Water
Northbrook Pump House
Northbrook Way
Northbrook Pump House
155
Project Name: Project # : PW013
Project Budget: $100,000
Status: New
Department: Public Works/Engineering
Location:
Descriptions:
Cumulative
Appropriation by Funding
Source
Prior years FY 2022‐23 FY 2023‐24 FY 2024‐25 FY 2025‐26 FY 2026‐27 Total Fund (503) 100,000 100,000
‐
‐
Total ‐ 100,000 ‐ ‐ ‐ ‐ 100,000 Expenditures Prior years FY 2022‐23 FY 2023‐24 FY 2024‐25 FY 2025‐26 FY 2026‐27 Total Construction 100,000 100,000
‐
Total ‐ 100,000 ‐ ‐ ‐ ‐ 100,000 Capital Improvement and Major Maintenance Program
Infrastructure: Streets
Relocate & Upgrade Water Main on Trestle
Trestle behind Safeway
Relocate & Upgrade Water Main on Trestle
156
Project Name: Project # : PW005
Project Budget: $850,000
Status: New
Department: Public Works/Engineering
Location:
Descriptions:
Cumulative
Appropriation by Funding
Source
Prior years FY 2022‐23 FY 2023‐24 FY 2024‐25 FY 2025‐26 FY 2026‐27 Total Fund (503) ‐ 50,000 800,000 ‐ 850,000 ‐
Total 0 50,000 800,000 ‐‐ 0 850,000
Expenditures Prior years FY 2022‐23 FY 2023‐24 FY 2024‐25 FY 2025‐26 FY 2026‐27 Total Construction ‐ 50,000 800,000 850,000 ‐
Total 0 50,000 800,000 00 0 850,000
Capital Improvement and Major Maintenance Program
Downtown Development
Centennial Inflatable Spillway Gates
Watershed
Centennial Inflatable Spillway Gates
157
Project Name: Project # : AP002
Project Budget: $20,000
Status: Design
Department: Economic/Planning Development
Location:
Descriptions:
Cumulative
Appropriation by Funding
Source
Prior years FY 2022‐23 FY 2023‐24 FY 2024‐25 FY 2025‐26 FY 2026‐27 Total Fund (500) ‐ 20,000 20,000 ‐
‐
Total ‐ ‐ ‐ ‐ 20,000 ‐ 20,000 Expenditures Prior years FY 2022‐23 FY 2023‐24 FY 2024‐25 FY 2025‐26 FY 2026‐27 Total Construction 20,000 20,000
‐
Total 0 20,000 000 0 20,000
Capital Improvement and Major Maintenance Program
Infrastructure: Airport
Airport Fence
Airport
Airport Fencing
158
Project Name: Project # : AP002
Project Budget: $15,000
Status: Design
Department: Economic/Planning Development
Location:
Descriptions:
Cumulative Appropriation
by Funding Source Prior years FY 2022‐23 FY 2023‐24 FY 2024‐25 FY 2025‐26 FY 2026‐27 Total Fund (500) ‐ 15,000 15,000 ‐
Total 0 15,000 ‐‐‐ 0 15,000
Expenditures Prior years FY 2022‐23 FY 2023‐24 FY 2024‐25 FY 2025‐26 FY 2026‐27 Total Construction 15,000 15,000 ‐
Total 0 15,000 000 0 15,000
Capital Improvement and Major Maintenance Program
Infrastructure: Airport
Airport Painting Project
Airport
Airport Painting
159
Project Name: Project # : AP002
Project Budget: $100,000
Status: Design
Department: Economic/Planning Development
Location:
Descriptions:
Cumulative
Appropriation by Funding
Source
Prior years FY 2022‐23 FY 2023‐24 FY 2024‐25 FY 2025‐26 FY 2026‐27 Total Fund (500) ‐ 100,000 100,000 ‐
Total 0 ‐‐‐‐ 0 100,000
Expenditures Prior years FY 2022‐23 FY 2023‐24 FY 2024‐25 FY 2025‐26 FY 2026‐27 Total Construction 100,000 100,000
‐
Total 0 100,000 00 0 0 100,000
Capital Improvement and Major Maintenance Program
Infrastructure: Airport
Fuel Island Rebuild
Airport
Fuel Island Rebuild
160
Project Name: Project # : AP002
Project Budget: $15,000
Status: Design
Department: Economic/Planning Development
Location:
Descriptions:
Cumulative
Appropriation by Funding
Source
Prior years FY 2022‐23 FY 2023‐24 FY 2024‐25 FY 2025‐26 FY 2026‐27 Total Fund (500) ‐ 15,000 15,000 ‐
‐
‐
‐
Total ‐ ‐ 15,000 ‐ ‐ ‐ 15,000 Expenditures Prior years FY 2022‐23 FY 2023‐24 FY 2024‐25 FY 2025‐26 FY 2026‐27 Total Construction 15,000 15,000
‐
Total 00 15,000 00 0 15,000
Capital Improvement and Major Maintenance Program
Infrastructure: Airport
Signage Project
Airlport
Signage Project
161
Project Name: Project # : PW009
Project Budget: $25,000
Status: Construction
Department: Public Works/Engineering
Location:
Descriptions:
Cumulative
Appropriation by Funding
Source
Prior years FY 2022‐23 FY 2023‐24 FY 2024‐25 FY 2025‐26 FY 2026‐27 Total Fund (500) 25,000 25,000
‐
‐
‐
‐
‐
‐
‐
Total ‐ ‐ ‐ 25,000 ‐ ‐ 25,000 Expenditures Prior years FY 2022‐23 FY 2023‐24 FY 2024‐25 FY 2025‐26 FY 2026‐27 Total Construction 25,000 25,000
‐
‐
‐
‐
‐
‐
‐
Total ‐ ‐ ‐ 25,000 ‐ ‐ 25,000 Capital Improvement and Major Maintenance Program
Infrastructure: Streets
Parking lot Repaving
Airport
Parking lot Repaving
162
Project Name: Project # : CD004
Project Budget: $162,000
Status: New
Department: Economic/Planning Development
Location:
Descriptions:
Cumulative
Appropriation by Funding
Source
Prior years FY 2022‐23 FY 2023‐24 FY 2024‐25 FY 2025‐26 FY 2026‐27 Total Fund (450) 27,000 27,000 27,000 27,000 27,000 27,000 162,00 0 ‐
‐
‐
‐
‐
‐
‐
Total ‐ 27,000 27,000 27,000 ‐ 27,000 162,000
Expenditures Prior years FY 2022‐23 FY 2023‐24 FY 2024‐25 FY 2025‐26 FY 2026‐27 Total Construction 27,000 27,000 27,000 27,000 27,000 27,000 162,00 0 ‐
‐
‐
‐
‐
‐
Total 27,000 27,000 27,000 27,000 27,000 27,000 162,000 Capital Improvement and Major Maintenance Program
Infrastructure: Other
Rec Grove Tree Management
Rec Grove
Rec Grove Tree Management
163
Project Name: Project # : CD004
Project Budget: $10,000
Status: New
Department: Economic/Planning Development
Location:
Descriptions:
Cumulative
Appropriation by Funding
Source
Prior years FY 2022‐23 FY 2023‐24 FY 2024‐25 FY 2025‐26 FY 2026‐27 Total Fund (450) ‐ 10,000 10,000 ‐
Total ‐ 10,000 00 ‐ 0 10,000
Expenditures Prior years FY 2022‐23 FY 2023‐24 FY 2024‐25 FY 2025‐26 FY 2026‐27 Total Construction 10,000 10,000
‐
Total 0 10,000 000 0 10,000
Capital Improvement and Major Maintenance Program
Infrastructure: Other
Rec Grove Stage Rehab
Rec Grove
Rec Grove Stage Rehab
164
Project Name: Project # : CD004
Project Budget: $10,000
Status: New
Department: Economic/Planning Development
Location:
Descriptions:
Cumulative
Appropriation by Funding
Source
Prior years FY 2022‐23 FY 2023‐24 FY 2024‐25 FY 2025‐26 FY 2026‐27 Total Fund (450) 10,000 10,000
‐
Total 10,000 ‐‐‐‐ ‐ 10,000
Expenditures Prior years FY 2022‐23 FY 2023‐24 FY 2024‐25 FY 2025‐26 FY 2026‐27 Total Construction 10,000 10,000
‐
Total 10,000 0000 0 10,000
Capital Improvement and Major Maintenance Program
Infrastructure: Other
Babcock Park Fountain Rehab
Babcock Park
Fountain Repair
165
Project Name: Project # : PW009
Project Budget: $170,000
Status: Construction
Department: Public Works/Engineering
Location:
Descriptions:
Cumulative
Appropriation by Funding
Source
Prior years FY 2022‐23 FY 2023‐24 FY 2024‐25 FY 2025‐26 FY 2026‐27 Total Parks Fund (450) 70,000 100,000 170,000 ‐
Total 70,000 100,000 ‐ ‐ ‐ ‐ 170,000 Expenditures Prior years FY 2022‐23 FY 2023‐24 FY 2024‐25 FY 2025‐26 FY 2026‐27 Total Construction 70,000 100,000 170,000 ‐
Total 70,000 100,000 ‐ ‐ ‐ ‐ 170,000 Capital Improvement and Major Maintenance Program
Infrastructure: Streets
Ballfields Parking Lot Paving
Ballfields
Parking lot Pavement project
166
Project Name: Project # : PW003
Project Budget: $450,000
Status: New
Department: Public Works/Engineering
Location:
Descriptions:
Cumulative
Appropriation by Funding
Source
Prior years FY 2022‐23 FY 2023‐24 FY 2024‐25 FY 2025‐26 FY 2026‐27 Total Fund (202) ‐ 50,000 100,000 100,000 100,000 100,000 450,000 ‐
Total 0 50,000 ‐ 100,000 100,000 100,000 450,000
Expenditures Prior years FY 2022‐23 FY 2023‐24 FY 2024‐25 FY 2025‐26 FY 2026‐27 Total Construction ‐ 50,000 100,000 100,000 100,000 100,000 450,000 ‐
Total 0 50,000 100,000 100,000 100,000 100,000 450,000
Capital Improvement and Major Maintenance Program
Infrastructure: Other
East Valley St Bridge Replacement
East Valley St
East Valley St Bridge Replacement Project. The bridge was constructed as a temporary bridge and needs to be replaced. The City began this project in the early 2000's however the project was never completed.
The City is in the process of reapplying for new federal grant money for the million dollar project but first payback an amount due for the project that was previously started but not completeted before a new application will be accepted. The City expects to be reimbersed for about 88% of the total project cost.
167
RESOLUTION NO. 2022-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILLITS APPROVING AND
ADOPTING THE BIENNIAL OPERATING BUDGET FOR THE CITY OF WILLITS FOR FISCAL YEARS 2022-23 AND 2023-24
WHEREAS, the City Manager has heretofore prepared and submitted to the City Council a proposed biennial operating budget for the City of Willits for the Fiscal Years 2022-2024; and WHEREAS, on June 13, 2022, the City Council considered the operating budget submitted by the City Manager.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Willits Proposed Biennial Operating Budget for the Fiscal Years of 2022-2024, attached hereto as Exhibit A, and incorporated by this reference, is hereby approved and adopted as the Operating Biennial Budget for the City of Willits for both Fiscal Year 2022-23 and 2023-24 with the following understandings:
1. Additions and deletions of temporary part-time job classifications by the City Manager as needed to meet the needs of the City; and administrative downgrades of regular permanent positions to existing lower level job classifications; and
2. Authorization to move City Manager contingency funds to other Departments or funds as necessary to cover unexpected costs; and
3. Acceptance and appropriation of grant awards whereby the grant program has been authorized by the City Council in prior years, and the revenues and expenditures are of an equal amount; and
4. Addition of capital or non-capital projects for emergency repairs that do not increase overall appropriations and are within the City Manager’s spending limits; and
5. Carryover of FY 2021-22 appropriations related to equipment purchases that were delayed; and
6. Inclusion of any existing capital projects which are to be carried forward into FY 2022-23 without appropriation of additional funds and exclusion of any other FY 2021-22 projects which are not to be carried forward into 2022-23; and
7. Inclusion of any existing capital projects which are to be carried forward into FY 2023-24 without appropriation of additional funds and exclusion of any other FY 2022-23 projects which are not to be carried forward into 2023-24; and
8. Authorization to increase appropriations for monies received from developer deposits for expenditure by City staff on cost reimbursement projects; and
9. Authorization to increase appropriations during the year to transfer assets within an Enterprise Funds for the purposes of capitalization; and
10. Authorization to increase appropriations to record non-cash transactions in accordance with Generally Accepted Accounting Principles (GAAP); and
11. Inclusion of any existing non-capital or major maintenance projects which are to be carried forward into FY 22-23 from FY 21-22, without appropriation of additional funds; and
12. Inclusion of any existing non-capital or major maintenance projects which are to be carried forward into FY 23-24 from FY 22-23, without appropriation of additional funds; and
13. Incorporation of approved budget adjustments from FY 2021-22 which affect the FY 2022-23 budget, or for projects/purchases that have been delayed and which are not reflected in the budget document; and
14. Incorporation of approved budget adjustments from FY 2022-23 which affect the FY 2023-24 budget, or for projects/purchases that have been delayed and which are not reflected in the budget document; and
15. The carry forward or adjustment of revenues and expenditures for grant-funded activities, in which the expenditures and the revenues must be “balanced”; and
16. Other administrative or accounting adjustments and corrections which are necessary to move funds and which are in accordance with the Council’s direction and approval of the budget including the creation of capital project accounts for the purpose of administrative tracking and including, but not limited to substitutions/exchanges of non-General Fund funding sources.
The above and foregoing Resolution was introduced by Councilmember seconded by Councilmember , and passed and adopted at a regular meeting of the City Council of the City of Willits, held on the day of , 2022, by the following vote:
AYES:
NOES:
ABSENT:
ATTEST:
__________________________
________________________________
SAPRINA RODRIGUEZ, Mayor
City Council of the City of Willits
DELORES PEDERSEN, City Clerk
RESOLUTION NO. 2022-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILLITS
ADOPTING THE FIVE-YEAR CAPITAL IMPROVEMENTS PROGRAM (CIP) FOR FISCAL YEARS 2022-23 THROUGH 2026-27 AND AS INCLUDED IN THE CITY BIENNIAL BUDGET FOR FISCAL YEARS 2022-23 AND 2023-24
WHEREAS, the City’s Capital Improvement Program was developed by various City departments that assembed a slate of proposed capital improvement projects covering the period between Fiscal Year 2022-23 and Fiscal Year 2026-27; and WHEREAS, the City Council, on August 23, 2021, received a summary of the CIP from Staff and offered Comments to refine the document; and
WHEREAS, a Capital Improvement Program should be in place as a planning and budgeting tool for the improvement of City facilities and infrastructure, to be reviewed and updated annually; and
WHEREAS, preparation and adoption of a Five-Year Capital Improvement Program is categorically exempt from the California Environmental Quality Act, pursuant to the California Code of Regulations Title 14, Chapter 3, Section 15306 (Class 6 – Information Collection), and Section 15378; and,
WHEREAS, City staff and Council has reviewed the Five-Year Capital Improvement Program for Fiscal Years 2022-23 through 2026-27 and found it consistent with the goals of the City in regards to the improvement of City facilities and infrastructure.
NOW, THEREFORE, BE IT RESOLVED by the City of Willits that the City of Willits Proposed Five-Year Capital Improvement Program (CIP) for FY 2022-23 through FY 2026-27 is hereby approved and adopted as the Five-Year Capital Improvement Program (CIP) for both Fiscal Year 2022-23 and Fiscal Year 2023-24.
BE IT FURTHER RESOLVED by the Council of the City of Willits that the list of City of Willits Capital Improvement Projects for both Fiscal Year 2022-23 and Fiscal Year 2023-24 is hereby approved to be incorporated in the City Biennial Budget for FY 2022-23 and Fiscal Year 2023-24 as attached hereto in Exhibit A.
The above and foregoing Resolution was introduced by Councilmember seconded by Councilmember , and passed and adopted at a regular meeting of the City Council of the City of Willits, held on the day of , 2022, by the following vote:
AYES:
NOES:
ABSENT:
ATTEST:
__________________________
________________________________
SAPRINA RODRIGUEZ, Mayor
City Council of the City of Willits
DELORES PEDERSEN, City Clerk