Agenda — Willits City Council, October 26, 2022

111 E. Commercial Street
Willits, California 95490
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Fax | 707.459.1562
www.cityofwillits.org

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WILLITS CITY COUNCIL
AGENDA
OCTOBER 26, 2022 | 6:30 PM | CITY COUNCIL CHAMBERS

1. OPENING MATTERS
a. Call to Order. | b. Pledge to Flag. | c. Roll Call.

2. PUBLIC COMMUNICATIONS
The City Council welcomes participation in its meetings. Comments shall be limited to three (3) minutes per person so that everyone has an opportunity to address the Council. To expedite matters and avoid repetition, whenever any group of persons wishes to address the Council on the same subject matter, the Mayor may request the group appoints a spokesperson. This item is limited to matters under the jurisdiction of the City Council, which are not on the posted agenda. Public criticism of the City Council, Commission, Boards and Agencies will not be prohibited. The City Council will take no action.

3. PUBLIC MATTERS
a. Jerry Ward of Solid Wastes of Willits, Inc., to discuss the feasibility of providing City residents with an annual collection service of bulk items.

4. ENACTMENT OF ORDINANCES
a. None.

5. CONSENT CALENDAR
The City Council considers matters listed under the Consent Calendar as routine. The Council will take action with a single motion and roll call vote. A Councilmember may request the removal of an item(s) from the Consent Calendar for separate discussion and subsequent action.

The following items as presented are before the City Council for approval or denial:
a. None

6. MONTHLY ACTIVITY REPORTS
Matters that do not require action by the City Council but are of public interest. a. None.

7. COMMISSIONS, AGENCIES AND AUTHORITIES
The Willits City Council meets concurrently as the City of Willits Planning Commission & City of Willits Successor Agency. a. Discussion and possible action on Conditional Use Permit Application No. UM-16-01/22 for Lissy’s LLC. (John’s Place Bar). The petitioner seeks approval to expand an existing fullservice bar, by 600 square feet for a proposed combined footprint of 1,749 square feet. The purpose of this addition is to accommodate space for an ADA accessible restroom, additional occupancy, pool tables, darts, and arcade games. The bar will continue to operate between the hours of 9 AM to 2 AM each day.

Willits City Council Agenda – October 26, 2022.

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8. CITY MANAGER REPORTS AND RECOMMENDATIONS
a. Verbal Reports.
i. Status of the Swimming Pool.

9. DEPARTMENT RECOMMENDATIONS (ACTION ITEMS)
a. Adopt Resolution Accepting the Construction Completion of the Blosser Lane Rehabilitation Project, (Project No. 2022-02), and Authorizing the Filing of the Notice of Completion.

Presenting staff member: Andrea Trincado, Project Manager.

10. DEPARTMENT MONTHLY REPORTS – (presented at the second meeting of each month) a. Airport. b. Community Dev. c. Engineering. d. Finance. e. Police Dept. f. Public Works. g. Utilities.

11. CITY COUNCIL ANNOUNCEMENTS, COMMUNICATIONS AND REPORTS

12. GOOD & WELFARE

13. CLOSED SESSION NOTICE
a. None.

14. ADJOURNMENT
Right to Appeal - Persons who are dissatisfied with the decisions of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the Code of Civil Procedure, which generally limits to 90- days, the time within an individual and/or entity may judicially challenge the decisions of the City Boards and Agencies.

I hereby certify under penalty of perjury under the laws of the State of California that I posted the foregoing Agenda on the bulletin board at the main entrance of the City of Willits City Hall, located at 111 East Commercial Street, Willits, California, not less than 72 hours prior to the meeting set forth on this Agenda.

Dated this 20th day of October, 2022.

Delores Pedersen, City Clerk
Americans with Disabilities Act (ADA) Compliance
If you need assistance to attend or participate in a City Council meeting, please contact the City Clerk’s office at (707) 459-7113 or Fax (707) 459-1562. Notification at least 48-hours prior to the meeting will assist the City Clerk in assuring the implementation of reasonable accommodations to provide accessibility to the meeting. Our meeting room is wheelchair accessible and ADA parking is available.

Additional Meeting Information for Interested Parties
Materials related to an item on this Agenda submitted to the Willits City Council, Planning Commission, or Community Development Agency after distribution of the agenda packet are available for public inspection at City Clerk’s office at 111 E. Commercial Street, Willits, during normal business hours, Monday through Thursday 9 AM to 5:30 PM.

Item No. 7a
Meeting Date: October 26, 2022

AGENDA SUMMARY REPORT
To: Planning Commission
From: Taylor Perry, City Planner
Agenda Title: DISCUSSION AND POSSIBLE ACTION ON CONDITIONAL USE PERMIT APPLICATION NO. UM-16-01/22 FOR LISSY’S LLC (JOHN’S PLACE BAR).

Type: Presentation Consent Regular Agenda Public Hearing Urgent Time: 30 min Summary of Request: The applicant, LISSY’S LLC – business owner of John’s Place, are proposing a Use Permit Modification to allow for the expansion of an existing full-service bar, that currently operates within a 1,149 square-foot portion of an existing building, to increase their operating area by 600 square feet for a total area of 1,749 square feet. The purpose of this addition is to accommodate space for an ADA accessible restroom, additional occupancy, pool tables, darts, and arcade games. The bar will continue to operate between the hours of 9 AM to 2 AM each day.

Use Permit No. U-16-01 was previously approved at the May 11, 2016, Planning Commission meeting, allowing the applicants to operate a full-service bar within a 765 square-foot space in the subject building at 377 South Main Street. Use Permit Modification No. UM-16-01/16 was previously approved to expand the bar by 323 square feet. Hours of operation were approved for 9 AM to 2 AM each day along with the ability to occasionally offer live entertainment to include amplified music.

The property is zoned Community Commercial (C1) and the expansion of a “Drinking Place” is subject to obtaining a Use Permit Modification in the C1 Zoning District.

Recommended Action: Conduct a public hearing and adopt a Resolution approving Use Permit Modification #UM-16-01/22.

Alternative(s): Should the Planning Commission find significant issues with the project that require mitigation measures, staff recommends that the item be continued to a future hearing date to allow staff to prepare an Initial Study for the project.

Fiscal Impact: None
Personnel Impact: Minimal staff time to process applicable building permits.

Reviewed by: City Manager City Attorney Assistant City Manager City Clerk Finance Director Human Resources Risk Manager
Council Action: Approved Denied Other: ________________________________________ Records: Agreement Resolution #_________ Ordinance #_________ Other _________ STAFF REPORT : USE PERMIT MOFICATION #UM16-01/22
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CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: 10/26/2022 AGENDA ITEM NO:

TO: Honorable Mayor and Members of the City Council
PREPARED BY: Taylor Perry, City Planner
REQUEST: To consider a Use Permit Modification #UM16-01/22 to allow for the expansion of a full-service bar that
currently operates within a 1,149 square foot portion of an existing building, to increase the operating area by 600 square feet for a total area of 1,749± square feet.

The purpose of this addition is to accommodate space
for an ADA accessible restroom, additional occupancy,
pool tables, darts, and arcade games.

OWNER: 383 S M HOLDING
APPLICANT: LISSY’S LLC
LOCATION: In the City of Willits, positioned near the intersection of South Main Street and San Francisco Avenue, located
at 377 South Main Street; APN 006-046-42.

TOTAL ACREAGE: 0.92± acre
GENERAL PLAN: Commercial-General (C-G)
ZONING: Community Commercial (C1); Floodplain Combining Zone (FP); Seismic Study Combining Zone (SS).

ENVIRONMENTAL DETERMINATION: Categorically Exempt from CEQA, pursuant to Section 15301(a) (Existing Facilities) of the CEQA Guidelines.

RECOMMENDATION(S): Approve the request.

STAFF REPORT : USE PERMIT MOFICATION #UM16-01/22
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BACKGROUND
RELATED APPLICATIONS:

U-14-03: In July 2015, the Planning Commission denied Use Permit #U-14-03 and the request to operate a full-service bar at 151 North Main Street due to concerns related to excessive noise, and land use compatibility.

U-15-01: In October 2015, the Planning Commission approved the Use Permit #U-15-03 to operate a full-service bar at 151 North Main Street. This proposal modified the previous request to address concerns and included: 1) Foregoing having live music at the bar to alleviate potential noise impacts to the surrounding community; 2) Restricting exterior signage that refers directly to alcohol sales so as to help disguise the true use of the property; 3) Limiting the duration of the permit to two (2) years to capture the applicant’s intention to operate their business at this location for a temporary period while an alternative location is sought.

U-16-01: In May 2016, the Planning Commission approved the Use Permit #U-16-01 to operate a full-service bar at 377 South Main Street within the 765-square foot commercial space. Hours of operation were approved for 9 AM to 2 AM each day along with the ability to occasionally offer live entertainment to include amplified music.

UM-16-01/16: In April 2017, the Planning Commission approved the modification to Use Permit #U-16-01, to expand the 765-square foot bar by 384 square feet for a total of 1,149 square feet.

No substantial improvements or modifications to the operating area have been made since.

PROJECT DESCRIPTION:

The applicant is requesting a modification to a Use Permit (U-16-01) to allow for the expansion of a full-service bar that currently operates within a 1,149 square-foot portion of an existing building, to increase the operating area by 600 square feet for a total area of 1,749 square feet. The purpose of this addition is to accommodate space for an ADA accessible restroom, additional occupancy, pool tables, darts, and arcade games.

PROJECT SETTING
SITE CHARACTERISTICS AND SURROUNDING LAND USES:

The property is approximately 0.92 acre and is bordered by South Main Street to the west, East San Francisco Street to the south, Broaddus Creek to the north and a Commercially zoned property to the east. The property is relatively flat and is improved with two structures, an approximately 6,500 square foot commercial building divided into four separate commercial spaces with a second story single-family residence and an approximately 7,500 square-foot commercial building divided into seven separate commercial spaces. The property currently supports several commercial businesses and residential use. Refer to Attachment C for a map of surrounding parcel zoning designations.

STAFF REPORT : USE PERMIT MOFICATION #UM16-01/22
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The site is surrounded by the following land uses:

GENERAL PLAN ZONING LOT SIZES USES
NORTH C-G + R-L C1 + R1 0.25 – 0.73 acre Broaddus Creek/Commercial/Residential EAST C-G C1 0.85 acre Commercial
SOUTH C-G C1 0.35 acre City Street/Vacant/Residential
WEST C-G C1 0.20 acre Main St. / Commercial
SERVICES:

The project parcel is served by the following jurisdictions:

Access: Driveways off S. Main Street and East San Francisco Avenue Fire District: Little Lake Fire Protection District
Water: City of Willits
Wastewater City of Willits
School District: Willits Unified School District

REFERRAL AGENCY COMMENTS
On August 4, 2022 project referrals were sent to the following responsible or trustee agencies with jurisdiction over the project.

REFERRAL AGENCIES NOT

RETURNED
NO

COMMENT COMMENT
ABC X
Building Department X
City Manager X
Fire Department X
Police Department X
Public Works Dept. X
City Water/Sewer X
Mendocino County Environmental Health X
Willits Unified School District X

TECHNICAL ADVISORY COMMITTEE COMMENTS
The Technical Advisory Committee (TAC) reviewed this application on September 13, 2022. A Planning Division, Building Division, Engineering Division, and Public Works Department representative sat present with the applicant. No Department noted opposition to the project or substantial concerns. Requirements per the satisfaction of each department are included in the Conditions of Approval.

STAFF REPORT : USE PERMIT MOFICATION #UM16-01/22
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LEGAL NOTICE REQUIREMENTS
Notice of the public hearing was published in the Willits Weekly newspaper on October 13th, 2022 and was mailed to property owners within the required three hundred (300) foot radius on October 12th, 2022. Fifty-three parcels fell within the noticing sphere; thirty-nine letters were sent to property owners physical addresses. Notice of the public hearing was posted on the property site on October 14th. No public comments were received in response to the notice.

STAFF ANALYSIS
GENERAL PLAN AND ZONING CONSISTENCY:

The property has a General Plan designation of Commercial-General (C-G) and a zoning designation of Community Commercial (CO). According to Section 17.22.010 of the Zoning Code, The community commercial (C1) zone is intended to provide services and meet the general commercial needs of the community.

The applicant is requesting a use permit modification to expand an existing bar which is classified as Use Group 14b, “Drinking Places” in Section 17.06.020 of the Willits Zoning Code. This Use Group is a conditional use in the C1 zoning district. There previous approved Use Permit (U-16- 01) allows for operation of the full-service bar, “John’s Place.” According to Section 17.74.060 of the Zoning Code, any request to modify an existing use permit shall be filed in accordance with those provisions as established for the existing Use Permit. The expansion of the bar is consistent with the General Plan Designation and zoning restrictions for the property.

LAND USE COMPATIBILITY:

Land uses in the immediate area primarily consist of various commercial uses including offices, restaurants, retail businesses, and residential uses. There are two business, Digger’s Bar and Village Liquor & Market that sell liquor and spirits, approximately 700 feet and 800 feet north of the project site, nearly less than a five-minute walk. Diggers possess the same Type 48 liquor license as the project site: authorization to sell beer, wine, and distilled spirits for consumption on the premises where sold. The nearest off-site residence is approximately 200 feet north of the project site. Across the street, approximately 250 feet south-west of the project site exists a care facility for substance abuse rehabilitation.

The bar "John's Place" has been in operation since September 2016 and staff has not received any neighborhood complaints or opened code enforcement cases against the business. Several conditions were placed on the previous Use Permit #U-16-01 and #UM-16-01/22 which remain applicable to the project. No new conditions are being recommended as previous conditions are adequate to mitigate any potentially significant impacts.

NOISE:

General Plan Noise Policy 4.210 states,
The City seeks to maintain ambient noise levels of 55 dBA (CNEL) in existing residential areas.

STAFF REPORT : USE PERMIT MOFICATION #UM16-01/22
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Further, General Plan Noise Policy 4.250 states,
Noise from all sources should be maintained at levels that will not adversely affect adjacent properties or the community, especially during the evening and early morning hours.

The bar is approved per the original Use Permit #U-16-01 to operate between the hours of 9 AM and 2 AM each day. There is no change proposed to adjust the hours of operation and, per Condition Number 12, the applicant will maintain said hours. Condition Number 2 requires the applicant to keep windows and doors closed when noise impacts the surrounding community.

Adequate ventilation shall be provided so that openings to the outside can be closed when the bar is at full capacity.

Condition Number 3 limits the hours of amplified music between the hours of 5 PM and 10 PM each day.

Condition Number 4 requires that the applicant provide a list of voluntary measures that the applicant may take should verified noise complaints be received by the City of Willits Police Department or the Community Development Department.

Additional measures may be placed on the permit should the applicant fail to adequately minimize noise impacts to off-site receptors. Failure of the applicant to adequately respond to verified noise complaints may result in a restriction on special events which include amplified music or, as a last measure, revocation of this permit.

No additional mitigation measures are required, as previously identified conditions related to noise are adequate to minimize noise impacts as a result of the proposed expansion.

POLICE SERVICES:

The City of Willits Police Department (WPD) reviewed the previous project #U-16-01 and recommended the project incorporate several measures to deter illegal activities and help minimize WPD calls for services.

Project concerns identified by WPD include the issue of conflicting accounts when responding to potential illegal activities occurring on-site as well as security concerns during special events. To address WPD concerns and minimize the potentially significantly increase in the need for police services, staff has identified several mitigation measures.

To ensure that adequate security is being provided to support each special event, the applicant will be responsible for ensuring that the Chief of Police is notified a minimum of ten (10) days in advance of special events that may attract larger than normal crowds. The Chief of Police may require the owner/operator to provide additional licensed security personnel on site to provide adequate crowd control (see Condition Number 6).

Condition Number 7 requires the applicant to implement and maintain a video camera safety plan which includes, at a minimum:
a) Digital video camera system which records activity of patrons and employees at entrances and exits and in parking lot.

STAFF REPORT : USE PERMIT MOFICATION #UM16-01/22
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b) Video recordings must be stored and retrievable for a minimum period of seven days from the time of recording.
c) Video clarity must be such that a person's facial features can be identified from the video. d) The video system must be engaged, and always recording, while the establishment is open to the public. The system must be maintained in working order at all times. e) The video system must be approved by the Willits Police Department before it is installed to ensure compliance with these requirements and approved again after the system is operational.

These mitigation measures are listed to help protect the safety of the patrons/public and minimize the calls for WPD services.

The applicant has installed a security camera system to the satisfaction of the WPD. No additional mitigation measures are required as previously identified conditions related to public safety are adequate to minimize demand for police services as a result of the proposed expansion.

RECOMMENDATION
Staff recommends that the Planning Commission adopt the Staff Report as part of public record, find the project exempt from CEQA pursuant to Section 15301(a) of the CEQA Guidelines, and approve the request for Use Permit Modification #UM-16-01/22 based on the following findings, subject to the recommended Conditions of Approval.

STAFF REPORT : USE PERMIT MOFICATION #UM16-01/22
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FINDINGS
ENVIRONMENTAL FINDING: The Planning Commission finds that the project is Categorically Exempt from CEQA, pursuant to Section 15301(a) of the CEQA Guidelines as the project only involves minor interior alterations to an existing building and a negligible expansion of an existing use.

GENERAL PLAN FINDING: The proposed project is consistent with the property General Plan designation of Commercial-General (C-G) and with applicable goals and policies of the General Plan as subject to the Conditions of Approval for this permit PROJECT FINDINGS:

A. That the site for the proposed use is adequate in size and shape to accommodate the use of all yards, spaces, walls and fences, parking, loading, landscaping and other features required by this title to adjust the use with land and uses in the neighborhood; The applicant is utilizing an existing building and parking lot to support the project. No new construction or variance to parking standards is proposed or required to support the project.

Finding can be made.

B. That the site for the proposed use relates to street and highways adequate in width and pavement type to carry the quantity and kind of traffic generated by the proposed use; Access to the site is provided from existing driveways off South Main Street and East San Francisco Street which solely serve the subject property. The City Public Works Division and City Engineering Division reviewed the project request and are not requiring any changes to the street as a condition of this project. The streets are in adequate condition to support the project. Finding can be made.

C. That the proposed use will have no adverse effect upon adjoining or other properties.

In making this determination, the commission shall consider the proposed locations of improvements on the site; vehicular ingress, egress and internal circulation; setbacks; height of buildings; walls; and fences; landscaping; outdoor lighting; signs, such other characteristics as will affect surrounding property;
As discussed in the Staff Report, mitigation measures identified in previous Use Permit #U16-01 and adopted in the Conditions of Approval in this Permit are adequate to mitigate potentially significant impacts to a less than significant level. No additional mitigation measures required. Finding can be made.

D. That the proposed use is consistent with the objectives and policies of the general plan;
As discussed in the Staff Report, the project is consistent with the General Plan, provided the applicant adheres to the Conditions of Approval. Finding can be made.

E. That the conditions established by the commission for the conditional use permit are deemed necessary to protect the public health, safety and general welfare. . .” No additional conditions of approval are required beyond those identified in previous Use Permit #U-16-01 and the Modification to Use Permit #UM-16-01/16. Finding can be made.

STAFF REPORT : USE PERMIT MOFICATION #UM16-01/22
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CONDITIONS OF APPROVAL FOR NO. UM-16-01/22

AESTHETICS

1. All future external lighting, whether installed for security, safety or landscape design purposes, shall be shielded, downcast or shall be positioned in a manner which will prevent direct glare onto adjacent parcels or streets.

NOISE

2. Windows and doors shall not be left open during the operation of the bar where noise impacts the surrounding area. Adequate ventilation shall be provided so that openings to the outside can be closed when the bar or club is at full capacity.

3. Amplification for music or speakers shall be permitted between the hours of 5 PM to 10 PM each day. This condition is not intended to be applied to jukeboxes or similar devices that are typically associated with a bar.

4. The applicant shall supply a list of voluntary measures that the applicant may take should verified noise complaints be received by the City of Willits Police Department or the Community Development Department.

FIRE PROTECTION

5. All buildings shall meet all pertinent building and fire codes for fire sprinkler systems, adequate water for fire flows, and provisions for fire prevention and suppression to the satisfaction of the City of Willits Building Inspector and Little Lake Fire Protection District Fire Chief. All connections to water utilities shall be completed to the satisfaction of the City of Willits Water Department.

POLICE PROTECTION

6. The Chief of Police shall be notified a minimum of ten (10) days in advance of special events that may attract larger than normal crowds. The Chief of Police may require the owner/operator to provide additional licensed security personnel on site to provide adequate crowd control. Any measures identified by the Chief of Police shall become part of this entitlement.

STAFF REPORT : USE PERMIT MOFICATION #UM16-01/22
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d) The video system must be engaged, and always recording, while the establishment is open the public. The system must be maintained in working order at all times. e) The video system must be approved by the Willits Police Department before it is installed to ensure compliance with these requirements and approved again after the system is operational.

TRANSPORTATION/TRAFFIC

8. Applicant shall install and maintain markings for all parking spaces to the satisfaction of the Community Development Department.

9. Applicant shall provide off-street parking consistent with Chapter 17.52 of the Willits Zoning Code.

10. Applicant shall maintain a bike rack to accommodate a minimum of two bicycles.

ALCOHOLIC BEVERGE CONTROL

11. The applicant shall comply with Alcoholic Beverage Control (ABC) laws and regulations.

Suspension of the applicant's license by the ABC may constitute sufficient cause or basis for review and possible revocation of a conditional use permit.

12. Prior to the sale of alcoholic beverages, a copy of the Alcoholic Beverage Control Board (ABC) license, along with any special conditions imposed by ABC, shall be submitted to the Community Development Department for the file. Any conditions that are more restrictive than those set forth in this approval shall be adhered to.

HOURS OF OPERATION

13. Total sales, service and consumption of alcoholic beverages shall be permitted only between the hours of 9 AM and 2 AM each day of the week.

STANDARD CONDITIONS

14. The applicant shall obtain all necessary permits and fully comply with all the requirements of the Fire, Health, Water, Sewer, Building and Public Works Departments of the City of Willits.

15. The application and supplementary information submitted by the applicant shall be come entitlements of this permit and compliance therewith shall be mandatory.

16. The City, its officers, agents and employees may inspect this property at any time and the applicant agrees not to deny or impede access to the subject property for the City.

17. This permit may be revoked by the City of Willits at any time for violation of any of the terms and conditions of this permit by the owner or applicant.

18. The permit shall have no force or effect unless, and until, accepted and the terms thereof agreed to, in writing, by the applicant.

STAFF REPORT : USE PERMIT MOFICATION #UM16-01/22
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ATTACHMENTS
A. Location Map
B. Aerial Photo
C. Zoning Map
D. Applicant's Vicinity Map
E. Applicant's Floor Plan
F. Legally Noticed Parcels
Prepared by : Taylor Perry, City Planner ; 707-459-7125 ; [email protected] Reviewed by : Dusty Duley, Community Development Director ATTACHMENT A. LOCATION MAP
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R3

LOCATION MAP
ATTACHMENT B. AERIAL IMAGERY MAP
R1
R3

AERIAL IMAGERY
ATTACHMENT C. ZONING MAP
C1
R1
C1
R3
ATTACHMENT D. APPLICANT VICINITY MAP
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ATTACHMENT E. APPLICANT FLOOR PLAN
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ATTACHMENT E. APPLICANT FLOOR PLAN

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ATTACHMENT F. LEGALLY NOTICED PARCELS FOR UM16-01/22
California Government Code Sections 65905, 65091, and 65092 regulate noticing requirements for public hearings regarding modifications to Conditional Use Permits. Real property owners within 300 feet on the latest assessment role must be notified at least 10 days before the public hearing date. Noticing in the local newspaper must also be published at least 10 days before the hearing date.

Notice of the public hearing was published in the Willits Weekly newspaper on October 13th, 2022 and was mailed to property owners within the required three hundred (300) foot radius on October 12th, 2022. Fifty-three parcels fell within the noticing sphere; thirty-nine letters were sent to property owners' physical addresses. Notice of the public hearing was posted on the property site on October 14th.

FIGURE 1. Aerial Imagery of Sphere of Noticed Parcels

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Table 1. List of Mailing Addresses of Noticed Parcels
NO. ADDRESS CITY
1 100 N MAIN ST WILLITS CA 95490
2 11478 COLOMA RD GOLD RIVER CA 95670
3 1182 CRESCENT DR SAN JOSE CA 95125
4 140 CALIFORNIA ST WILLITS CA 95490
5 160 CALIFORNIA ST WILLITS CA 95490
6 1600 N MAIN ST WILLITS CA 95490
7 180 CALIFORNIA ST WILLITS CA 95490
8 20208 HOLLANDS LN WILLITS CA 95490
9 2241 EAST HILL RD WILLITS CA 95490
10 2331 GUERNEVILLE RD LARKFIELD CA 95403
11 24 MONROE ST WILLITS CA 95490
12 3145 LA ESA DR SAN CARLOS CA 94070
13 340 S MAIN ST WILLITS CA 95490
14 351 PENN ST WILLITS CA 95490
15 361 S MAIN ST WILLITS CA 95490
16 369 PENN ST WILLITS CA 95490
17 370 PINEWOOD DR SAN RAFAEL CA 94903
18 379 MCKINLEY ST WILLITS CA 95490
19 399 PENN ST WILLITS CA 95490
20 4400 RIVERBANKS GRANTS PASS OR 97527
21 452 S MAIN ST WILLITS CA 95490
22 461 S MAIN ST WILLITS CA 95490
23 4910 PONDEROSA DR SANTA ROSA CA 95404
24 500 FORT BRAGG RD WILLITS CA 95490
25 500 S MAIN ST WILLITS CA 95490
26 514 AMERICAS WAY #8387 BOX ELDER SD 57719
27 551 S ORCHARD AVE UKIAH CA 95482
28 6249 CAVES HIGHWAY CAVE JUNCTION OR 97523
29 639 CENTRAL ST WILLITS CA 95490
30 70 E SAN FRANCISCO AVE WILLITS CA 95490
31 739 WASHINGTON ST #300 SAN FRANCISCO CA 94108
32 80 E SAN FRANCISCO AVE WILLITS CA 95490
33 828 BROWN ST HEALDSBURG CA 95448
34 936 B 7TH ST #110 NOVATO CA 94945
35 PO BOX 1049 FORT BRAGG CA 95437
36 PO BOX 1371 WILLITS CA 95490
37 PO BOX 1501 LAYTONVILLE CA 95454
38 PO BOX 432 WILLITS CA 95490
39 PO BOX 582 WILLITS CA 95490
1 RESOLUTION NO. 2022-

A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF WILLITS, APPROVING MODIFICATION TO A CONDITIONAL USE PERMIT NO. U-16-01/22 TO ALLOW A 600-FOOT EXPANSION OF AN EXISTING FULL-SERVICE BAR AT 377 SOUTH MAIN STREET (APN 006-046-42).

WHEREAS, Melissa Brown with LISSY’S LLC has made application to the Willits Planning Commission for a Conditional Use Permit Modification in accordance with the Willits Zoning Ordinance (No. 82-4, and as amended), Chapter 17.74, to expand a full-service bar on property which is in a Community Commercial (C1) Zoning District located at 377 South Main Street, more specifically described as Assessor Parcel Number 006-046-42, in the City of Willits, County of Mendocino, State of California; and
WHEREAS, the project is Categorically Exempt from CEQA, pursuant to Section 15301(a) of the CEQA Guideline, has been noticed, and made available for agency and public review of the proposed project in accordance with the California Environmental Quality Act (CEQA); and WHEREAS, the Willits Planning Commission, at its regular meeting held on the 26th of October, 2022, carefully reviewed the application materials before them and received public testimony on the matter; and,
WHEREAS, the Willits Planning Commission had an opportunity to review this Resolution and finds that it accurately sets forth the intentions of the Planning Commission regarding the Categorical Exemption and the Project.

NOW, THEREFORE BE IT RESOLVED, that the Willits Planning Commission makes the following findings:

ENVIRONMENTAL FINDING:

A. The Planning Commission finds that the project is Categorically Exempt from CEQA, pursuant to Section 15301(a) of the CEQA Guidelines as the project only involves minor interior alterations to an existing building and a negligible expansion of an existing use.

GENERAL PLAN FINDING:

A. The proposed project is consistent with the property General Plan designation of Commercial-General (C-G) and with applicable goals and policies of the General Plan as subject to the Conditions of Approval found in Exhibit A.

PROJECT FINDINGS:

A. That the site for the proposed use is adequate in size and shape to accommodate the use of all yards, spaces, walls and fences, parking, loading, landscaping and other features required by this title to adjust the use with land and uses in the neighborhood; The applicant is utilizing an existing building and parking lot to support the project. No new construction or variance to standards is proposed or required to support the project.

Finding can be made.
2 B. That the site for the proposed use relates to street and highways adequate in width and pavement type to carry the quantity and kind of traffic generated by the proposed use; Access to the site is provided from existing driveways off South Main Street and East San Francisco Street which solely serve the subject property. The City Public Works Division and City Engineering Division reviewed the project request and are not requiring any changes to the street as a condition of this project. The streets are in adequate condition to support the project. Finding can be made. be made.

C. That the proposed use will have no adverse effect upon adjoining or other properties. In making this determination, the commission shall consider the proposed locations of improvements on the site; vehicular ingress, egress and internal circulation; setbacks; height of buildings; walls; and fences; landscaping; outdoor lighting; signs, such other characteristics as will affect surrounding property;
As discussed in the Staff Report, mitigation measures identified in previous Use Permit U16-01 and adopted into the Conditions of Approval identified in Exhibit A are adequate to mitigate potentially significant impacts to a less than significant level. No additional mitigation measures required. Finding can be made.

D. That the proposed use is consistent with the objectives and policies of the General Plan; As discussed in the Staff Report, the project is consistent with the General Plan, provided the applicant adheres to the Conditions of Approval identified in Exhibit A. Finding can be made.

Finding can be made.

AND, BE IT FURTHER RESOLVED that the Willits Planning Commission hereby grants the requested Use Permit modification #UM-16-01/22, subject to the Conditions of Approval in Exhibit “A”, attached hereto.

The above and foregoing Resolution was introduced by Councilmember _______ and seconded by Councilmember __________ adopted at a regular meeting of the Willits Planning Commission held on the 26th day of October 2022, by the following vote:

AYES:

NOES:

ABSENT:
3 ATTEST:
________________________________
___________________________________
SAPRINA RODRIGUEZ, Mayor
City Council of the City of Willits

DELORES PEDERSEN
City Clerk
4 EXHIBIT A

CONDITIONS OF APPROVAL
USE PERMIT MODIFICATION NO. UM-16-01/22
October 26, 2022
APPROVED PROJECT DESCRIPTION:

Use Permit Modification to allow for the expansion of an existing full-service bar that currently operates within operates within a 1,149 square foot portion of an existing building, to increase the operating area by 600 square feet for a total area of 1,749 square feet.

CONDITIONS OF APPROVAL FOR NO. UM-16-01/22

AESTHETICS

NOISE

FIRE PROTECTION

POLICE PROTECTION

6. The Chief of Police shall be notified a minimum of ten (10) days in advance of special events that may attract larger than normal crowds. The Chief of Police may require the 5 owner/operator to provide additional licensed security personnel on site to provide adequate crowd control. Any measures identified by the Chief of Police shall become part of this entitlement.

7. The applicant shall implement a video camera safety plan which includes, at a minimum:
a) Digital video camera system which records activity of patrons and employees at building entrances and exits as well as in the parking lot. b) Video recordings must be stored and retrievable for a minimum period of seven days from the time of recording.
c) Video clarity must be such that a person's facial features can be identified from the video.
d) The video system must be engaged, and always recording, while the establishment is open the public. The system must be maintained in working order at all times. e) The video system must be approved by the Willits Police Department before it is installed to ensure compliance with these requirements and approved again after the system is operational.

TRANSPORTATION/TRAFFIC

8. Applicant shall install and maintain markings for all parking spaces to the satisfaction of the Community Development Department.

9. Applicant shall provide off-street parking consistent with Chapter 17.52 of the Willits Zoning Code.

10. Applicant shall maintain a bike rack to accommodate a minimum of two bicycles.

ALCOHOLIC BEVERGE CONTROL

11. The applicant shall comply with Alcoholic Beverage Control (ABC) laws and regulations.

Suspension of the applicant's license by the ABC may constitute sufficient cause or basis for review and possible revocation of a conditional use permit.

HOURS OF OPERATION

13. Total sales, service and consumption of alcoholic beverages shall be permitted only between the hours of 9 AM and 2 AM each day of the week. 6 STANDARD CONDITIONS

14. Previous Use Permit #U-16-01 Conditions of Approval remain applicable to this permit modification.

15. The applicant shall obtain all necessary permits and fully comply with all the requirements of the Fire, Health, Water, Sewer, Building and Public Works Departments of the City of Willits.

16. The application and supplementary information submitted by the applicant shall be come entitlements of this permit and compliance therewith shall be mandatory.

17. The City, its officers, agents and employees may inspect this property at any time and the applicant agrees not to deny or impede access to the subject property for the City.

18. This permit may be revoked by the City of Willits at any time for violation of any of the terms and conditions of this permit by the owner or applicant.

19. The permit shall have no force or effect unless, and until, accepted and the terms thereof agreed to, in writing, by the applicant.

Item No. 9a
Meeting Date: October 26, 2022

AGENDA SUMMARY REPORT
To: Honorable Mayor and Council Members
From: Andrea Trincado, Project Manager
Agenda Title: ADOPT RESOLUTION ACCEPTING THE CONSTRUCTION COMPLETION OF THE BLOSSER LANE REHABILITATION PROJECT, (PROJECT NO. 2022-02), AND AUTHORIZING THE FILING OF THE NOTICE OF COMPLETION.

Type: Presentation Consent Regular Agenda Public Hearing Urgent Time: 10 min.

Summary of Request: On May 11, 2022, the City Council awarded a Construction Contract to Bouthillier’s Construction, Inc., for the construction of the Blosser Lane Rehabilitation Project, Project No. 2022-02 in the amount of $997,113. Construction occurred during the summer months to avoid impacts to the Blosser Lane Elementary School. The goal of the project was to improve pedestrian and vehicular facilities from the southern City limits to the railroad tracks.

Improvements to the southern half of Blosser Lane included: the installation of new curb, gutter, and sidewalk along the entire eastern side, and a portion of the western side; new, enhanced pedestrian crossings at the frontage of Blosser Lane Elementary School; a full depth reconstruction of the roadway with 12-inches of base and 5-inches of asphalt; replacement of 87 lineal feet of storm drain and two drainage structures; a new sewer lateral and clean out; planting of twelve new street trees; an existing water service was replaced and upgraded to accommodate irrigation for the new street trees; and two new water services were installed to supply irrigation water to future tree plantings on the west side of the street.

Additionally, to further improve pedestrian safety approaching the new school crossings, a traffic calming chicane (an element that artificially narrows a road or introduces a turn) was installed between Robert Lane and the entrance at Blosser Lane Elementary School. The chicane consists of a mountable, center median and decorative bulb-outs to slow traffic as it approaches the school. Improved signage, striping, and pavement markings enhance safety.

The Engineering Department reviewed the project and is satisfied it is in substantial compliance with the project plans and specifications. The total cost of construction under this contract, after change orders, is $1,059,14121.

Recommended Action: Adopt a Resolution accepting construction of the Blosser Lane Rehabilitation Project, Project No. 2022-02, and authorize the City Manager to file the Notice of Completion.

Alternative(s): None.

Fiscal Impact: The project came in under budget in all contributing funds. The total budgeted amount for the project was $1.4 million. Actual expenses per fund are as follows:

Transportation Fund (202) $1,006,920.24
Water Fund (503) $35,711.85
Wastewater Fund (501) $3,728.16
Urban Forestry Grant (400) $12,782.26
Total $1,059,142.51
The Urban Forestry Grant will reimburse the City for the expense related to the installation of the street trees.

Personnel Impact: Minimal staff time is necessary to file the Notice of Completion and administer final payment.

Reviewed by: City Manager City Attorney Assistant City Manager City Clerk Finance Director Human Resources Risk Manager
Council Action: Approved Denied Other: ________________________________________ Records: Agreement Resolution #_________ Ordinance #_________ Other _________ Resolution No. 2022-__ Page 1 of 1 October 26, 2022
RESOLUTION NO. 2022-

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILLITS ACCEPTING CONSTRUCTION OF THE BLOSSER LANE REHABILITATION PROJECT, (PROJECT NO. 2022-02), AND AUTHORIZING FILING THE NOTICE OF COMPLETION WHEREAS, the City of Willits Engineering Department made the final inspection of the Blosser Lane Rehabilitation Project, Project No. 2022-02; and WHEREAS, staff determined that the work for this project is in substantial compliance with the project plans and specifications; and
WHEREAS, improvements to Blosser Lane between the railroad and the southern city limits included: the installation of new curb, gutter, and sidewalk along the entire eastern side, and a portion of the western side; new, enhanced pedestrian crossings at the frontage of Blosser Lane Elementary School; a full depth reconstruction of the roadway with 12-inches of base and 5-inches of asphalt; replacement of 87 lineal feet of storm drain and two drainage structures; a new sewer lateral and clean out; planting of twelve street trees; replacement and upgrade of an existing water service to accommodate irrigation for the new street trees; and two new water services were installed to supply irrigation water to future tree plantings on the west side of the street; a traffic calming chicane, with a mountable, center median and decorative bulb-outs; and signage, striping, and pavement markings upgrades; and
WHEREAS, the total cost of the project, including change orders, came in under budget at $1,059,142.51 (the City budgeted $1.4 million); and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Willits authorizes and directs the City Manager to execute the Notice of Completion on behalf of the City of Willits and the City Clerk is directed to record said Notice of Completion with the Recorder of the County of Mendocino.

The above and foregoing Resolution was introduced by Councilmember seconded by Councilmember , and passed and adopted at a regular meeting of the City Council of the City of Willits, held on the 26th day of October, 2022, by the following vote:

AYES:

NOES:

ABSENT:

ATTEST:
___________________________
__________________________
SAPRINA RODRIGUEZ, Mayor
City Council of the City of Willits

DELORES PEDERSEN
City Clerk
Monthly Achievements & Activities
• The recently hired Grounds Maintenance person (Thomas Gallups) will provide much needed facility support at the Airport.

Project Updates
• The new keypads for our walk-in gates are currently on backorder until March. • Mead & Hunt has submitted site plans for airspace review to the FAA for Mike Smith’s proposed hangar. If a determination of No Hazard is returned, then Mead & Hunt will submit an Airport Layout Plan (ALP) pen-and-ink revision to the FAA for final approval. • Continuing to negotiate with Mike Smith over the terms and conditions of his ground lease agreement.
• Continuing to move forward with upgrade to the fuel island. Signed a contract to order parts and the necessary software upgrade. Once the parts arrived, we will retain a contractor for the installation.
• Reviewed the quotes for tree removal from the approaches for Runways 16 & 34 and is currently executing the contract.
• Attempting to locate the western property line prior to installation the security fence.

Staffing Items
• No items.

Budget Status
• No items.

Focus for Next Month
• Continue with grounds maintenance.
• Conduct the remaining hangar inspections and update the list of current based aircraft. • Compose an RFP to solicit responses from airport consultants.

Airport Monthly Report
September | 2022
10a
1 Monthly Achievements & Activities
• Issued fifteen Building Permits.
• Opened four Code Enforcement cases.
• Closed four Code Enforcement cases.
• Ten active Code Enforcement cases.

Project Updates
• The City Rail with Trail project is currently in the design phase. Staff is working with our consultants to set up another meeting to seek input on the City Rail with Trail project. This meeting is planned to be in-person and occur in January. Staff is also preparing A Habitat Mitigation Monitoring Plan (HMMP), consistent with the MND adopted for this project. Staff has obtained separate grant funds to support development of the HMMP. • The Willits CDBG Business Loan Program has provided $410,000 in loans to local businesses to support job retention and otherwise help mitigate impacts related to the Covid-19 pandemic.

Grant funds to support the Program were obtained from the California Department of Housing and Community Development. To date, $255,000 of these loans have been fully forgiven consistent with State and City requirements.
• Department staff has facilitated a City bus tour with our project team including our consultants and local fire department. Tour will showcase potential areas to include in our SOI as well as key underutilized parcels within the City limits. Monthly coordination meetings with Mendocino County and LAFCO staff have been established to help ensure that our SOI Amendment is consistent with respective agency requirements. Staff has requested an audience with the Sherwood Valley Band of Pomo Indians Tribal Council to update Tribe on this Project as well as other City matters.
• Staff has completed the Final Urban Forestry Management Plan and will be presenting the Plan at the November 9th Council meeting. Please note, staff requests a continuance from the October 26th meeting due to staff absence. Notice of continuance has been posted on the Department Facebook page, website and provided to known interested parties. • The City of Willits Building Department is participating in the Earthquake Brace and Bolt Grant Program. This program is funded through the California Earthquake Authority, California Office of Emergency Services and Federal Emergency Management Agency. The grant allows for $3,000 to eligible homeowners toward a residential seismic retrofit. There is also supplemental grant funding of up to $7,000 for households with annual income of $72,080 or less. The seismic Community Development
September 2022 | Report
10b
2 retrofit includes bracing the crawl space of the house, bolting the house framing to the foundation, and properly strapping the hot water heater. Most earthquake damage occurs when unsecured building slide off their foundation. The seismic retrofit will reduce the likelihood of this happening. To review the application and guidelines please visit www.earthquakebraceandbolt.com Registration is open now until November 29, 2022.

Staffing Items
• The Department is seeking a talented individual to fill the position of Community Development Specialist. First set of interviews is schedule to occur the week of October 24th.

Budget Status
• No items.

Focus for Next Month
• CDBG business assistance loan program
o Finalize processing of remaining two loan applications. o Help businesses complete paperwork to demonstrate consistency with grant requirement that allow loans to be 100-percent forgiven.
• Flood Emergency Response Plan
o Finalize Plan and schedule for Council meeting.
• Downtown Willits Highway Signage
o Work with Caltrans to obtain permission to install signage as requested by Council. • General Plan LUE Update and SOI Amendment
o Finalize work schedule, and public outreach plan. Continue to meet with stakeholders. • Update City Zoning Map
• Develop application to Permanent Local Housing Allocation grant program to support Housing Rehabilitation Program. Request to be presented to Council on November 9, 2022. 1 Monthly Achievements & Activities
• Closeout for Blosser Lane Rehabilitation Project.
• Project/construction management for the Groundwater Resiliency Improvement Project, Phase I. • Development of the next Local Partnership Program Project nomination. • Solar Array Project (City Hall) received an extension, RFP will be re-released with new project conditions.
• Contracting and scheduling for the Community Center roof repair. • Coordination of Landfill winterization work.
• Groundwater Monitoring Program setup.
• Scoping of the Railroad Trestle Water Main Relocation Project. • Utilizing the engineering on-call contracts for:
o Groundwater monitoring data management, analysis, and reporting (EBA). o Wastewater Discharge Permit preparation (EBA).
o Various other task orders issued by Community Development to support work in their department (EBA & SHN).
o Construction management for the Groundwater Resiliency Improvement Project, including inspection and construction staking (LACO).
o Assistance with grant reporting and administration for the Local Partnership Program (LACO).
o Encroachment Permit preparation and inspection (LACO). o Preparation of easements & conceptual plan development for Railroad Ave. Water Main Relocation (SHN).
• Encroachment Permit Applications. Major permits in progress:
o CCC & AT&T work on East Hill Road.
o There are multiple pending utility permits throughout the City.

Project Updates
• The Groundwater Resiliency Improvement Project is nearing completion. At the time of this report, the project is 60-percent complete. Project completion is anticipated by the end of October.
• PG&E electrical upgrade at the Elias Well is scheduled for October 17th – 24th. • The Water Plant Solar Array, purchased by the City in July 2020, is on target for a five-year return on investment, with an estimated $116,700 in savings realized during FY 21/22.

Engineering Report
September | 2022
10c
2 Staffing Items
• No items.

Budget Status
• No items.

Focus for Next Month
• Preparation of the 2022 Local Partnership Program/Pavement Preservation Project. • LPP project nominations for the next two-years of funding. • Completing the Annual Striping Project.
• Groundwater monitoring management.
• Working with consultant to develop traffic safety assessment and recommendations at various locations throughout the City.
1 Monthly Achievements & Activities
• Fiscal Year 2019-2020 Audit and Financials.
o Completed.
oIncludes the review of Financials and the development of Management Discussion and Analysis and the Notes to the Financials.
• Continuing with the Cash Reconciliation for Fiscal Year 2020-21. • Working on long-term Debt Reconciliation for Fiscal Year 20-21. • Beginning to reconcile accounts in anticipation of the Single Audit, as we meet the threshold for Fiscal Year 2020-21 due to the Airport Runway Project.
• Fund 690 Liability Reconciliation.
o Continuing deconstructing the use of Fund 690 to dump expenses in the City payroll liability fund.
• SLFRF Reporting for Coronavirus Funding.
o Reporting submitted for prior period.

Project Updates
• ERP for Financial Software replacement.
o Requested responses by October 27th actively received an additional two more inquiries from vendors.
• Payroll Conversion from ADP to ACS.
o Migration on hold while we hire a Payroll Accountant as the focus is to correct water billing. • Fiscal Year 2020-2021 Audit.
o Stalled due to reconciliation issues from previous entries made back in 2021. • Fiscal Year 2021-2022 Audit.
o On hold, waiting for FY 2020-21 to commence.

Staffing Items
• We have one position for Payroll.
o First round of selection unsuccessful.

Budget Status
• First Quarter Report delayed slightly, slated for November 9th Council Meeting Focus for Next Month
• Fiscal Year 2020-2021 Audit, and Fiscal Year 2021-2022 will be done in succession with the Auditors.
o SEFA Testing for Fiscal Year 2020-2021 and Fiscal Year 2021-2022.  Expecting the need for a Single Audit for each year.

Finance Monthly Report
September | 2022
10d
2 o Compensated Absences Measurement.
 Journal Entries created for FY 20/21 and FY 21/22 to complete this segment. o GASB 68 Reporting.
o Long Term Debt Schedules for Audit.
o Administrative Cost Allocations.
 Journal Entries Made for FY 20/21.
o Bank Reconciliation.
• ROPS Reporting and creation of a ‘Last and Final’ ROPS Report. • Finance Committee.
• Measure K Committee.
• Quarterly Budget Reports.

Monthly Achievements & Activities
September 2021 September 2022
• Calls for service (CFS) 783 658
• Cases 75 76
• Arrests 34 34
• Citations 66 45
Project Updates
• Moving forward with updating our video surveillance equipment for station security and evidence room monitoring.
• Looking to partner up with Lexipol for access to Cordico. This will provide resources to staff (sworn and civilian) in need of physical and mental wellness assistance. The resources are specific to law enforcement personnel and the unique challenges they face. • In observance of Breast Cancer Awareness Month, officers will be wearing the “pink” police patches on our shoulders instead of the traditional blue ones.

Staffing Items
• The new Officer is now patrolling solo and is now part the deployment schedules. • Loss one of our most senior sworn employees. Sgt. Brady decided to try a new venture out of the law enforcement field and will take a new opportunity elsewhere. He is hoping to be able to continue as a Level I Reserve Officer with our Department and help us out in some capacity. • Candidates are in background for each of the Police Officer and Police Cadet positions. The Cadet position is to assist the Front Office and other administrative tasks. • The recruit started orientation phase of the Police Academy on October 1st. The Academy itself starts on October 10th. The individual is very enthusiastic about completing the training and coming on to our Department upon graduation.
• Actively recruiting for our CSO position and will be doing so for a Sergeant position.

Budget Status
• No items.

Focus for Next Month
• Continue Community Outreach including renewed commitment to school safety and presence. • Recruitment for SRO and CSO candidates.

Police Department
September 2022 | Report
10e
1 Monthly Achievements & Activities
• The Merry-Go-Round at Snyder Park is operational. Spread new fiber mulch throughout the playground area.
• Replaced street and traffic control signs at various locations. Replacement was necessary due to damage caused from vehicle collisions and/or vandalism. • Groomed the Wood St. Parking Lot in preparation for the upcoming Harvest Moon Celebration. Provided the Chamber with traffic control barricades and cones to help facilitate the event. Painted the large structure that encloses the dumpsters on the east side of the lot to mitigate on-going graffiti and improve the aesthetics. • Contacted the High School Environmental Club to help with a student organized creek cleanup project; coordinating, providing supplies, and hauling away the debris collected. Various sites have been identified.
• Addressed several water leaks: including in the Bittenbender Lane area.

Project Updates
• Replaced the fire hydrant at Shell Lane / Baechtel Road after it was damaged by a vehicle leaving the roadway.
• Ground stumps from past removals at Hael Creek Park and Highway 20 Park. Stumps at Recreation Grove are scheduled for October 24th and 25th. • Conducted red curb painting on all City streets from Flower St. south to the Harris Manor housing complex, completing the entire eastern half of the City. The western half is planned to be a focus for spring/summer 2023.
• Groomed the Main St. downtown corridor for the upcoming Chamber sponsored event. • Installed spigot locks at the Airport to curb potential for water theft. • Improved the Council Chambers.
• Ordered modest play structures for the Dog Park and installed the Committee funded replacement signs.
• Ordered an additional set of bleachers for the soccer field to provide more seating. • Prepared the sand truck/snowplow in preparation for the winter.

Staffing Items
• Hired Thomas Gallups to improve City Hall and other City facilities. Mr. Gallups has hit the ground running, addressing differed maintenance, and putting finishing touches on the remodel project. He has taken on several projects in the two weeks he has been aboard and is fitting well into the maintenance department. He also services the Airport facility.

Public Works
September 2022 | Report
10f
2 Budget Status
• No items.

Focus for Next Month
• Continue to winterize facilities.
• Sign replacement.
• Increase street sweeping and debris clean up on roadways. • Deferred building maintenance and improvements at City Hall. • Finalize vendors and contractors to install shade canopies at the Sports Complex and Skate Park.
• Clear problematic sections of the City’s storm drain system of debris and aggregate to minimize impacts of localized flooding in the winter months. • Service and winterize parks equipment after a long mowing season. 1 Monthly Achievements & Activities
• Repaired water main leak in Bittenbender pressure zone. • Replaced fire hydrant on Baechtel Road.
• Cleaned 3,000 lineal feet of sewer mainline.
• Repaired water service leak on Redwood Ave.
• Conducted five Sewer Lateral Inspections for home sales. • Cleaned and inspected Filter #1 at the Surface Water Treatment Plant (SWTP). • Completed lead and copper sampling.
• Rebuilt soda ash manifold at SWTP.
• Added six cubic feet of anthracite to Filter #1 at the SWTP. • Removed nonoperational City vehicles from the SWTP.
• Replaced air release on the effluent line for all three filters at the SWTP. • State inspection completed at the SWTP.
• Started extra sample monitoring of total organic carbon after the Walker Fire in Morris Reservoir.
• Removed down tree in storm ponds at the Wastewater Treatment Plant (WWTP). • Repaired leaking langman gate at WWTP.
• Switched from irrigation to discharge to Outlet Creek (October 15th - May 14th). • Replaced the Morris Dam valve.
• Replaced 60 lineal feet of four-inch, steel water main with four-inch, C-900 on South Magnolia. • Removed seasonal dam boards at Centennial Reservoir.
• Completed painting for pipes and digester at WWTP.
• Cal Fire removed vegetation from below Centennial Reservoir.

Project Updates
• Ongoing: Sewer Lateral Inspection Program.
• Ongoing: Water Meter Replacement Program.
• Ongoing: Grounds maintenance at Water/Wastewater facilities. • Reservoir Capacity: Morris 585-acre feet and Centennial 452-acre feet equates to 79-percent of full capacity (October 17th).

Utilities
September 2022 | Report
10g
2 • September 2022 Water Usage: SWTP: 23,834,782 MG. Sept. 2021: 23,072,435 MG.

GWTP: 2,625,000 MG. Sept. 2021: None.

Totals: 26,459,782 MG. Sept. 2021: 23,072,435 MG.
• Non-Potable Water Usage [Truck Fill Station]: 288,028 K/Gals. Sept. 2021: 2,034,840 MG. • September 2022 Wastewater Treatment Plant Flows: 17,831,099 MG.

Staffing Items
• Water Plant Operator Chris Viall passed State Water Grade II Test. • William Zynda registered to take the Grade III Wastewater Exam. • Adam Simental and Caleb Allen registered to take the Grade I Wastewater Exam.

Budget Status
• No items.

Focus for Next Month
• Complete SCADA system upgrade at the SWTP (anticipated by the end of October). • Replace four-inch, steel water main and services on Railroad Ave with eight-inch C900. • Complete 2022 Cross Connection Program Backflow Testing (water) with John Graham Backflow Services.
• Repair solids up flow clarifier and get back online at WTP.

Willits City CouncilOctober 26, 2022

Willits City Council
October 26, 2022