111 E. Commercial Street
Willits, California 95490
Tel | 707.459.4601
Fax | 707.459.1562
www.cityofwillits.org
WILLITS CITY COUNCIL
AGENDA
JANUARY 11, 2023 | 6:30 PM | CITY COUNCIL CHAMBERS
1. OPENING MATTERS
a. Call to Order. | b. Pledge to Flag. | c. Roll Call.
2. PUBLIC COMMUNICATIONS
The City Council welcomes participation in its meetings. Comments shall be limited to three (3) minutes per person so that everyone has an opportunity to address the Council. To expedite matters and avoid repetition, whenever any group of persons wishes to address the Council on the same subject matter, the Mayor may request the group appoints a spokesperson. This item is limited to matters under the jurisdiction of the City Council, which are not on the posted agenda. Public criticism of the City Council, Commission, Boards and Agencies will not be prohibited. The City Council will take no action.
3. PUBLIC MATTERS
4. ENACTMENT OF ORDINANCES
a. None.
5. CONSENT CALENDAR
The City Council considers matters listed under the Consent Calendar as routine. The Council will take action with a single motion and roll call vote. A Councilmember may request the removal of an item(s) from the Consent Calendar for separate discussion and subsequent action.
The following items as presented are before the City Council for approval or denial:
a. City Council Minutes:
i. December 14, 2022
6. MONTHLY ACTIVITY REPORTS
Matters that do not require action by the City Council but are of public interest. a. Business License Activity for December 2022.
7. COMMISSIONS, AGENCIES AND AUTHORITIES
The Willits City Council meets concurrently as the City of Willits Planning Commission & City of Willits Successor Agency.
8. CITY MANAGER REPORTS AND RECOMMENDATIONS
a. Adoption of a new Official City Logo.
b. Verbal Reports.
i. Winter storm response and the City’s level of preparedness.
Willits City Council Agenda – January 11, 2023.
9. DEPARTMENT RECOMMENDATIONS (ACTION ITEMS)
a. Approve a New Description for a Compliance Officer for Placement in the Community Development Department, Effective January 17, 2023.
Presenting staff member: Karen Stevenson, Human Resources Manager b. Approve A New Social Media Policy that Establishes Guidelines for the use of City of Willits Social Media Sites as a Means to Convey to Citizens of Willits Information, Effective January 12, 2023.
Presenting staff member: Karen Stevenson, Human Resources Manager c. Adopt a Resolution to Approve the Last and Final Recognized Obligation Payment Schedule 23-25 and Administrative Budget for July 2023 Through December 2024.
Presenting staff member: Manuel Orozco, Finance Director d. Adopt a Resolution to Establish the Measure K Advisory Committee as Stated by Municipal Code Section 3.32.140 in Ordinance 2020-03.
Presenting staff member: Manuel Orozco, Finance Director
10. DEPARTMENT MONTHLY REPORTS
a. None presented (Reports are presented at the second monthly meeting)
11. CITY COUNCIL ANNOUNCEMENTS, COMMUNICATIONS AND REPORTS a. Mayor’s Appointments to City Committees, Boards and Agencies for 2023.
12. GOOD & WELFARE
13. CLOSED SESSION NOTICE
a. None.
14. ADJOURNMENT
Right to Appeal - Persons who are dissatisfied with the decisions of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the Code of Civil Procedure, which generally limits to 90- days, the time within an individual and/or entity may judicially challenge the decisions of the City Boards and Agencies.
I hereby certify under penalty of perjury under the laws of the State of California that I posted the foregoing Agenda on the bulletin board at the main entrance of the City of Willits City Hall, located at 111 East Commercial Street, Willits, California, not less than 72 hours prior to the meeting set forth on this Agenda.
Dated this 6th day of January 2023.
Delores Pedersen, City Clerk
Americans with Disabilities Act (ADA) Compliance
If you need assistance to attend or participate in a City Council meeting, please contact the City Clerk’s office at (707) 459-7121 or Fax (707) 459-1562. Notification at least 48-hours prior to the meeting will assist the City Clerk in assuring the implementation of reasonable accommodations to provide accessibility to the meeting. Our meeting room is wheelchair accessible and ADA parking is available.
Additional Meeting Information for Interested Parties
Materials related to an item on this Agenda submitted to the Willits City Council, Planning Commission, or Community Development Agency after distribution of the agenda packet are available for public inspection at City Clerk’s office at 111 E. Commercial Street, Willits, during normal business hours, Monday through Thursday 9 AM to 5:30 PM. 111 E. COMMERCIAL STREET
WILLITS, CALIFORNIA 95490
(707) 459-4601 TEL
(707) 459-1562 FAX
WILLITS CITY COUNCIL
MINUTES
WEDNESDAY, DECEMBER 14, 2022
Mayor Rodriguez called a regular meeting of the City Council to order at 6:31 p.m., in Council Chambers. The meeting was preceded by the pledge to the flag.
Roll Call: Councilmembers Madge Strong, Gerardo Gonzalez, Larry Stranske, Greta Kanne, and Mayor Saprina Rodriguez were present.
Also present were staff members: Brian Bender, City Manager; Cathy Moorhead, Assistant City Manager; Jim Lance, City Attorney; Manuel Orozco, Finance Director; Scott Herman, Public Works Director; Karen Stevenson, Human Resources Manager; Scott Herman, Public Works Director; Andrea Trincado-Slater, Project Manager; Kenan O’Shea, Public Works Superintendent; and Delores Pedersen, City Clerk.
2. Public Communications
None presented.
3. Public Matters
a. City Council 2023 Assembly and Reorganization.
City Clerk Pedersen administered the Oath of Office to appointed Council Members Larry Stranske and Greta Kanne
Moved by Strong/Seconded by Gonzalez and carried unanimously to approve Resolution (No. 2022-69) of the Willits City Council Reciting the Fact of the Appointment of Unopposed Incumbents for City Council, the Absence of a Municipal Election on November 8, 2022, and Installing Appointed Incumbents to the City Council.
Nomination and Appointment of Mayor.
Moved by Gonzalez/Second by Stranske and carried unanimously to nominate and appoint Greta Kanne as Mayor.
Nomination and Appointment of Vice Mayor.
Moved by Kanne/Second by Strong and carried unanimously to nominate and appoint Gerardo Gonzalez as Vice Mayor.
b. Update from Little Lake Fire Chief Carter -
Fire Chief Carter discussed what is allowed to be burned on your property with a burn permit.
The Fire Department has had a Fuel Tank installed at the Baechtel Road sub-station for use by the fire department.
Willits City Council Minutes of December 14, 2022 Page 2 of 5 Howard Foundation has allowed Little Lake Fire District, Brooktrails Fire and Ridgewood Ranch Fire to have a training event at the old hospital site before the building is completely removed. The training event takes place this next weekend. The Fire District received a grant to allow them to acquire new equipment and return what is on loan from the Federal Government. Through a PG&E Grant they were able to purchase a Utility Vehicle.
c. Update from Mendocino County Third District Supervisor John Haschak - Supervisor Haschak gave updates on Measure O (Library Tax) and Measure P (Funding for Fire Districts). It is expected that Measure P will generate about four million dollars a year. Ninety percent of which will go to the fire districts. Ten percent will go to the Mendocino County Fire Safe Council.
During the Mendocino District Supervisors Board meeting there has been discussions about the Budget. The County was able to balance most of the Budget, still looking at healthcare deficits which will need to be balanced in the coming year. Supervisor Haschak also went over the possible changes to the TOT tax. There was discussion about the Great Redwood Trail and the extra rail cars that are on the tracks.
d. Presentation by Karen Mattson, Mendocino County Museum - Ms. Mattson introduced the Museum Survey that is on the Museum website. The museum has a new curator, her name is Lindsey Dick, this will allow Ms. Mattson the ability to change her position to Museum Administrator, this allows her the ability to do more community outreach.
Museum staff has been working for the last five years taking care of the Museum’s collection, all of the work they have done has led them to a place where they are now participating in the strategic plan, to plan for the future of the museum. Ms. Mattson asks that everyone go to the Museum website and take the survey. There are seven forum events planned in the spring, Ms. Mattson invited everyone to participate in the forums.
4. Enactment of Ordinances
None presented.
5. Consent Calendar
The following item(s) are recommended for approval or denial, as follows:
a. City Council Minutes:
i. November 9, 2022
ii. November 28, 2022 – Special Meeting
Public Comment: None presented.
Moved by Rodriguez/Seconded by Strong and carried unanimously to approve Consent Calendar item(s) (a).
6. Monthly Activity Reports
Matters that do not require action by the City Council but are of public interest. a. Business License Activity for November 2022.
7. Commissions, Agencies and Authorities
None presented.
Willits City Council Minutes of December 14, 2022 Page 3 of 5
8. City Manager Reports and Recommendations
a. Discussion and Possible Action to Allow Solid Wastes of Willits, Inc. to Apply a Costof-Living Adjustment of 10.81% to all Service Accounts Within the City of Willits Starting January 1, 2023.
Public Comment: None presented.
Moved by Stranske/Seconded by Gonzalez and carried unanimously to approve Resolution (No. 2022-70) of the City Council of the City of Willits Approving a Costof-Living Adjustment of 10.81-Percent for Solid Wastes of Willits, Inc. for all Their Service Accounts within the City of Willits Starting January 1, 2023.
b. Verbal Reports – None presented.
Public Comment: None presented.
9. Department Recommendations (Action Items)
a. Adoption of Resolution Extending the Abandoned Vehicle Abatement Program Presenting staff member: Fabian Lizarraga, Police Chief.
Public Comment: None presented.
Moved by Gonzalez/Seconded by Stranske and carried unanimously to approve Resolution No. 2022-71 of the City Council of the City of Willits Establishing Service Authority for Abandoned Vehicle Abatement
b. Adopt Resolution Accepting the Construction Completion of the Groundwater Resiliency Improvement Project, Phase I, Project No. 2022-03, and authorizing the filing of the Notice of Completion.
Presenting staff member: Andrea Trincado.
Public Comment: None presented.
Moved by Stranske/Seconded by Gonzalez and carried unanimously to approve Resolution (No. 2022-72) of the City Council of the City of Willits Accepting Construction of the Groundwater Resiliency Improvement Project, Phase I, Project No. 2022-03, and Authorizing Filing the Notice of Completion.
10. Department Monthly Reports
a. Airport – Assistant City Manager/Airport Manager Moorhead added that they will be starting the new year with quarterly tenant meetings, the first being scheduled for January 19, 2023, 5:00 pm at the Willits Municipal Airport. b. Community Development Department – City Manager Bender added that as the General Plan Amendment/update specializing on the land use development gains strength, we are putting together a working advisory committee and would like to have two council members participate on the committee. City Manager Bender asked interested council members to contact him or Community Development Director Duley for more information.
c. Engineering – No further comments.
d. Finance – Manuel Orozco, Finance Director added that we have hired a new accountant within the Finance Department. January 19, 2023 the finance department Willits City Council Minutes of December 14, 2022 Page 4 of 5 will be reviewing the RFP’s (Request for Proposals) for Municipal Accounting Software.
e. Police Department – Mentioned that this Saturday there will be a Lighted Christmas Truck Parade, starting at the Evergreen Shopping Center and turning right on Commercial Street where it will end.
f. Public Works – Public Works has been focusing on streets, there are lot of pothole patching and sidewalk treatments being done. The street sweeper has been running two days a week on double shifts.
g. Utilities – Public Works Director Herman congratulated Adam Simental for passing his Grade I Wastewater Exam.
Public Comment: None presented.
No action taken.
11. City Council Announcements, Communications and Reports Councilmember Stranske – Attended the Chamber of Commerce meeting, attempting to get the businesses on the North and South side of town to blend in with each other better than it has over the past few years.
Councilmember Strong – Expressed her disappointment with Mendocino Solid Waste Management Authority (MSWMA). The contracts with the private company (C and S), to get the hazardous waste service up and running again, have not be produced.
Multiple meetings have been cancelled or postponed. Councilmember Strong is hoping that in the new year MSWMA will have the contract and will be able to provide the service to the entire county.
Economic Development & Finance Corporation (EDFC) is doing very well, they are reviewing a lot of loans.
Sonoma Clean Power has been doing remarkable work in providing sources of electricity that is greener than what PG&E provides.
Councilmember Rodriguez – Nothing significant to report on the committees she is on but she did want to take the opportunity to thank the City for planning the holiday party.
She appreciates the willingness of the staff to see that there are different ways to get things accomplished and there is opportunity for growth. She sees that we are all working towards a vision of making this community that we all can be proud of and enjoy living in.
Councilmember Gonzalez – Reported that he is no longer an Alternate on the Local Agency Formation Commission (LAFCo), the Point Arena representative stepped aside and that left a vacancy.
Public Comment: None presented
No action taken.
12. Good & Welfare
Councilmember Strong reported that Sunday was the Church of Latter Day Saints rekindled the annual Christmas Coral that hasn’t been done since the beginning of the pandemic.
Councilmember Strong announced that December 21, 2022, will be the 33rd annual Spiral Dance at the Grange.
Adjourned to closed session at 8:03 p.m.
Willits City Council Minutes of December 14, 2022 Page 5 of 5
13. Closed Session Notice
a. Conference with Legal Counsel Pursuant to Government Code §54956.9 – Existing Litigation: Alexis Blaylock vs the City of Willits; Mendocino County Superior Court, Case No. 21CV00310.
Council reconvened to open session at 9:03 p.m. with no action to report from Closed Session.
14. Adjournment
Mayor Kanne declared the meeting adjourned at 9:05 p.m. _________________________________
GRETA KANNE, Mayor
City Council for the City of Willits
ATTEST:
____________________________
DELORES PEDERSEN
City Clerk
BL# Business Name Name Address Date Issued Type of Bussiness 7132 Palmer's Old Fashioned Firewood William Palmer 1475 Baechtel Rd #F3 12/14/2022 Firewood 7133 Teichert Solar Teichert Energy & Utilities Group Inc Out of town contractor 12/14/2022 Solar Contractors 7134 The Water Well Store Inc Watson Well service Out of town contractor 12/14/2022 All service water company 7135 The Cheesecakery Retail Angela Gessner 291 School st 12/14/2022 Cheesecake 7136 The Cheesecakery Wholesale Angela Gessner 291 School st 12/14/2022 Cheesecake 7137 Randy Hayes Services Randy Hayes 795 Coast st Unit B 12/14/2022 Firewood 7138 Ravinto Melissa Hand 75 N Main St 12/14/2022 Baker 7139 Azteca Super Cool Fashion Juan M Mendoza 889 S Main St 12/15/2022 Retail Store 7140 Elegant Enhancements by Em Emmy Thompson 871 S Main St 12/14/2022 Permanent Makeup 7141 Mendocino Food & Nutrition Program Ind Amanda Friscia 1250 Blosser Ln 12/14/2022 Food storage 7142 Mendo Made Salon & Barbershop Amanda Cruz 1569 B S Main St 12/14/2022 Barbershop New Business License - December 2022
6a
Item No. 8a
Meeting Date: 01/11/23
AGENDA SUMMARY REPORT
To: Honorable Mayor and Council Members
From: Brian Bender, City Manager
Agenda Title: ADOPT A NEW OFFICIAL CITY LOGO.
Type: Presentation Consent Regular Agenda Public Hearing Urgent Time: 15 minutes Summary of Request: The City used the existing logo since the early 1980s for placement on vehicles, uniforms, and documents. The logo has served the City well for the last forty plus years, but the intervening years weakened its influence and ability to promote a forward-looking organization. As such, staff concluded an updated logo will help to solidify the ongoing efforts to increase the public’s awareness of City actions and encourage a strategic vision.
Staff retained Dudek to facilitate the logo design process with the effort starting back in June/July. The design went through several iterations with staff providing comments to the designers to refine the composition and color palette. Dudek also has the responsibility to produce the supporting brand guidelines explaining reproduction options for the logo for different applications.
The new logo conforms to the City Council’s adopted 2021 Organizational Goals. One of the adopted objectives includes a goal to Develop a program to increase public awareness of the City’s efforts to maintain and improve the City. The tasks supporting this specific goal are as follows:
Release articles via social media, newspaper, and radio and through Community partners on a regular consistent, and ongoing basis to keep the public informed of the progress we are making on their behalf.
The new logo is part of a recently launched rebranding endeavor that also includes revamping the website.
Staff expects to have website’s new template in March with the anticipation of having the updated website going live in May. Staff is also composing a monthly newsletter. The new logo will be prominently displayed on both.
Recommended Action: Motion to adopt the accompanying Resolution.
Alternative(s): None.
Fiscal Impact: The contract with Dudek has a not exceed amount of $12K.
Personnel Impact: Ongoing staff involvement as they rollout the new logo for usage throughout the organization.
Reviewed by: City Manager City Attorney Assistant City Manager City Clerk Finance Director Human Resources Risk Manager
Council Action: Approved Denied Other: ________________________________________ Records: Agreement Resolution #_________ Ordinance #_________ Other _________ CITY OF WILLITS Brand Guidelines
TYPOGRAPHY
Modesto typeface by Jim
Parkinson. His logo designs
include Newsweek, Rolling
Stone, Esquire, the Wall Street
Journal and the Los Angeles
Times. This encapsulates the
City’s frontier roots with a
typeface that is modern with
a vintage feel that closely
matches the gateway sign.
Relation typeface, by Jess
Latham, is a beautiful family
of brushed script fonts with a
fresh and modern look
ICONOGRAPHY
Redwood Trees
Representing the City’s
heralded moniker as the
“Gateway to the Redwoods”
Willits Archway
The City’s most iconic
structure.
Stripe Inspired from
the Skunk Train
Representing the Skunk
Train that is tied to the City’s
135 year history
Willits Sign Shape
The Willits sign is the Iconic
Identifier of the City of
Willits
LOGO
W
Gateway to the Redwoods
ILLITS
City of
Resolution No. 2023- Page 1 of 1 January 11, 2023
RESOLUTION NO. 2023-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILLITS APPROVING A NEW OFFICIAL CITY LOGO.
WHEREAS, the City of Willits has used its current logo since the early 1980s; and WHEREAS, the City Council on April 28, 2021 adopted Organizational Goals to promote a strategic vision and mission including the following goal to Develop a program to increase public awareness of the City’s efforts to maintain and improve the City; and WHEREAS, within that goal area, a specific initiative was to release articles via social media, newspaper, and radio and through Community partners on a regular consistent, and ongoing basis to keep the public informed of the progress we are making on their behalf; and WHEREAS, staff determined a new logo and its placement on materials produced promoting City actions and programs is consistent with the adopted Organizational Goals; and WHEREAS, the new logo projects a positive and high-quality image of the City of Willits.
NOW, THEREFORE BE IT RESOLVED, the Willits City Council hereby adopts the new logo as the official City of Willits Logo per the attached graphic.
The above and foregoing Resolution was introduced by Councilmember __________ seconded by Councilmember ____________ and passed and adopted at a regular meeting of the City Council of the City of Willits, held on the, 11th day of January, 2023, by the following vote:
AYES:
NOES:
ABSENT:
GRETA KANNE, Mayor
City Council of the City of Willits
ATTEST:
DELORES PEDERSEN
City Clerk
Item No. 9a
Meeting Date: January 11, 2023
AGENDA SUMMARY REPORT
To: Honorable Mayor and Council Members
From: Karen Stevenson, Human Resources Manager
Agenda Title: APPROVE A NEW DESCRIPTION FOR A COMPLIANCE OFFICER FOR PLACEMENT IN THE COMMUNITY DEVELOPMENT DEPARTMENT, EFFECTIVE JANUARY 17, 2023.
Type: Presentation Consent Regular Agenda Public Hearing Urgent Time: 10 Minutes Summary of Request: To approve the description for a Code Compliance Officer. This position assists with the enforcement of all provisions of the Willits City Municipal Code, performs code inspections, and enforces the zoning code, answers general questions from the public and contractor community at the counter regarding codes and ordinances for enforcement in the City of Willits.
The Salary Class & Designation for a code Compliance Officer is 70J; Salary Range: $59,467.93 – $72,283.64; FLSA Status: Non-Exempt.
Recommended Action: Approve the Code Compliance Officer description.
Alternative(s): None recommended.
Fiscal Impact: None, already budgeted. For clarification, the adopted budget lists this position as a Code Enforcement Officer.
Personnel Impact: Increase staffing level by one.
Reviewed by: City Manager City Attorney Assistant City Manager City Clerk Finance Director Human Resources Risk Manager
Council Action: Approved Denied Other: ________________________________________ Records: Agreement Resolution #_________ Ordinance #_________ Other _________ Created 12/1/22
Job Description – Code Compliance Officer
Salary Class & Designation: 70J
FLSA Status: Non-Exempt
Employment Status: Classified
Reports to: Building Official
Position Summary: Under general direction of the Building Official, or their designee, this position assists with the enforcement of all provisions of the Willits City Municipal Code, performs code inspections, and enforces the zoning code, answers general questions from the public and contractor community at the counter regarding codes and ordinances for enforcement in the City of Willits.
Typical Duties and Responsibilities:
• Exercises enforcement and abatement responsibilities under the regulations of the City’s Municipal Codes.
• Conducts field investigations of reported complaints of municipal code, ordinance, and resolution of violations.
• Advises individuals of violations and methods of abatement. • Seeks abatement (remedies) through voluntary compliance or informal administrative process or administrative hearings or judicial action. • Conducts field inspections to uncover violations, gathers supporting evidence, informs individuals of code provisions and encourages compliance. • Issue warnings and violation notices and see remedies through voluntary compliance or informal administrative process or administrative hearings or judicial action.
• Explains and interprets municipal codes, ordinances, and resolutions at the counter and in the field to City staff, to property owners and the generic public. • Confers with other agencies and City departments, verbally and in writing, on the investigation and disposition of related violations.
• Prepares written staff reports and presents evidence before the City Council, Hearing Officer, and/or Courts of law related to current code enforcement administrative and judicial proceedings.
• Complete forms, prepare reports, investigation narratives and related correspondence.
• Maintains case records, program statistics, and related materials. • Inspects Residential buildings and similar structures at various stages of construction, alteration, and repair to ensure compliance with approved plans, specifications, codes, ordinances, and laws.
• Assists in front counter operations.
• Posts stop work, prohibited occupancy, and hazardous conditions notices on construction sites and existing structures which fail to meet code. • Develops systems, procedures, handouts, and other aids necessary to maintain and improve customer service.
Created 12/1/22
• Obtains evidence of violations; prepares reports with recommendations; assists in the preparation of cases.
• Respects the value of diversity in the workplace and the community. • Performs related duties as assigned.
Desirable Skills, Knowledge and Abilities:
Knowledge of:
• Construction methods and materials, engineering principles and practices, and building safety standards.
• All phases of residential construction.
• Recordkeeping, reports, memos, and letter preparation; filing methods and records management techniques.
• Basic mathematics necessary to perform the duties of the job. • Code enforcement procedures, including issuance of notices of violation, citations.
Ability to:
• Simple research and statistical methods.
• Interviewing techniques necessary to obtain investigative and personal data. • Interpret and apply laws, ordinances, codes, and policies. • Establish and maintain effective and cooperative working relationships with builders, contractors, the general public, and City officials and employees. • Maintain a positive and customer-service oriented demeanor with customers at the front counter and out in the field, particularly in difficult situations. • Interpret and apply applicable codes, ordinances, and regulations related to zoning, nuisance abatement, and health and safety issues. Write and speak clearly and concisely for the purpose of instructions and reports.
• Independently perform a full range of municipal code enforcement and compliance duties.
• Understand local zoning requirements and conduct inspections of yard setbacks, parking spaces, fences, etc.
• Use, or be familiar with, various electronic information systems and computer software, including Microsoft Word, Excel, and Access.
• Effectively evaluate situations and identify problems in the field and independently arrive at a reasonable and effective course of action.
• Prepare evidence in support of legal actions taken by the City; appear in court as necessary; testify at hearings and in court proceedings as required. • Compose and prepare correspondence.
Minimum Qualifications: Any combination of experience and training that would likely provide the required knowledge, abilities, and skill. A typical way to obtain the knowledge, abilities, and skill would be:
Created 12/1/22
• Graduation from an accredited high school or equivalent. • One (1) year of full-time experience involving the enforcement and interpretation of administrative rules and regulations and direct public contact. (Preferred) • Certification as a California Code Enforcement Officer from CACEO within one (1) year of hire.
• Possession of a valid Class C California Driver's license.
Physical Requirements: Constant sitting in office chair; use of hands for operation of office equipment; frequent moving from sitting to standing position; occasional lifting of office equipment, storage boxes and supplies of less than 30 pounds. Some tasks require the ability to exert moderate, though not constant physical effort, typically some combination of climbing and balancing, stooping, kneeling, crouching, and crawling.
Resolution No. 2023-__ Page 1 of 1 January 11, 2023
RESOLUTION NO. 2023-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILLITS APPROVING A CODE COMPLIANCE OFFICER JOB DESCRIPTION AND CORRESPONDING SALARY RANGE.
WHEREAS, the City Council has adopted a Master Classification and Compensation Schedule; and
WHEREAS, the City Council; desires to update the Master Classification and Compensation Schedule to include the position of Code Compliance Officer; and WHEREAS, the City Council desires to add job classification and accompanying salary/wage range to meet the needs of the organization.
NOW, THEREFORE, BE IT RESOLVED that the Willits City Council does hereby authorizes and approves the reclassification and salary/wage range as set forth on Attachment A, which is attached hereto.
The above and foregoing Resolution was introduced by Councilmember seconded by Councilmember , and passed and adopted at a regular meeting of the City Council of the City of Willits, held on the 11th day of January, 2023, by the following vote:
AYES:
NOES:
ABSENT:
ATTEST:
GRETA KANNE, Mayor
City Council of the City of Willits
DELORES PEDERSEN, City Clerk
Item No. 9b
Meeting Date: January 11, 2023
AGENDA SUMMARY REPORT
To: Honorable Mayor and Council Members
From: Karen Stevenson, Human Resources Manager
Agenda Title: APPROVE A NEW SOCIAL MEDIA POLICY THAT ESTABLISHES GUIDELINES FOR
THE USE OF CITY OF WILLITS SOCIAL MEDIA SITES AS A MEANS TO CONVEY TO CITIZENS OF WILLITS INFORMATION, EFFECTIVE JANUARY 12, 2023.
Type: Presentation Consent Regular Agenda Public Hearing Urgent Time: 10 Minutes Summary of Request: The City of Willits has an obligation to disseminate information about the City to its citizens though various medias. The intent of the various City social media platforms is to increase the public’s knowledge, trust, and use of City services; promote the value and importance of City services among and between governing officials, civic leaders, and the public; and maintain open, professional, and responsive communication with members of the public.
This Social Media Policy sets expectations for appropriate behavior and clear social media guidelines to help employees understand ways they can use social media to help achieve the goals listed above.
Recommended Action: Approve the Social Media Policy as presented.
Alternative(s): Instruct staff to prepare an alternative version incorporating suggestive comments.
Fiscal Impact: None.
Personnel Impact: None
Reviewed by: City Manager City Attorney Assistant City Manager City Clerk Finance Director Human Resources Risk Manager
Council Action: Approved Denied Other: ________________________________________ Records: Agreement Resolution #_________ Ordinance #_________ Other _________ 1 City of Willits Social Media Policy
Purpose
This policy establishes guidelines for the establishment and use by the City of Willits of social media sites as a means of conveying City of Willits (“City”) information to its citizens.
City of Willits uses social media to disseminate information about the City to its citizens.
The City of Willits reserves the right to decide what is “spoken” on behalf of the City-on-City Sites.
The goals of City Sites are to:
• Increase the public’s knowledge, trust, and use of City services, • Promote the value and importance of City services among and between governing officials, civic leaders, and the general public, and
• Maintain open, professional, and responsive communication with members of the public and the news media.
Definitions
“Comments” means and includes information, articles, pictures, videos, or any other form of communication posted on a City of Willits social media site. “City of Willits Social Media Site” means a presence established by the City or a department head or department designee on a social media platform to provide, receive and share information in accordance with this policy.
“Department” means any City department listed as such on the City’s website. “Department head” means the designated head of a City department, such as, but not limited to, the Public Works, Water and Wastewater, Police, and Community Development Departments, and also includes the City Manager, Assistant City Manager, City Clerk and any other person designated as such by the City Manager.
“Designee” means a person designated by a department head to manage social media for the Department.
2 “Social media” means content created, using accessible, expandable, and upgradable publishing technologies, through and on the Internet. Examples of social media include, but are not limited to, Facebook, Twitter, YouTube, Blogs, and Instagram.
Ownership
All social media communications composed, sent, or received on City of Willits social media sites are the property of the City.
Agency Management Requirements
1. The City has the right to monitor employees’ social media use on City equipment and will exercise its right as necessary. Such users do not and shall not have an expectation of privacy. Social media is not a secure means of communication.
2. City Social Media Sites should make clear that they are maintained by the City and that they follow the City’s Social Media Policy. This Policy shall be displayed to users of and visitors to City Social Media Sites and/or be made available by hyperlink. The department head or designee will monitor content on City Social Media Sites to ensure adherence to both this Policy and the interests and goals of the City.
3. Comments posted to City Social Media Sites are subject to public disclosure and/or third-party monitoring. Whenever possible, the following language shall be visible on walls or other City social media site pages:
“The purpose of the City of Willits’ site is to provide general public information only. Should you need to request City services or if you require a response from the City, you must go to www.cityofwillits.com or call the City at (707)459-4601. Representatives of City of Willits communicate via this website. Communication on social media is not a substitution for reporting an emergency. In an emergency, dial 911. Consequently, any communication via this site (whether by a City employee or the general public) may be subject to California’s public records laws and subject to disclosure by the City if requested.”
4. The department head and/or designee shall monitor the City Social Media Sites established by that department during business hours for comments requesting responses from the City and for comments in violation of this Policy.
5. Any Comments removed based on the guidelines in this policy must be retained by the department head and/or designee for a reasonable period of time, including the time, date and identity of the poster, in accordance with the City’s policies on the retention of such information.
Agency User Requirements
City Social Media Site access shall be limited only to those City employees having a clear, City-related business purpose.
3 1. The use by any City employees of all social media sites, groups and pages used to disseminate official City of Willits information to the public are subject to the advance approval of the City Manager or his/her designee(s). City Social Media Sites shall be established, maintained, and administered by a department’s head or designee.
2. Employees representing the City government via City Social Media Sites must have a completed and signed authorization and agreement form on file prior to using any City Social Media sites.
3. This policy and City Social Media Authorization and Use Forms do not give authorization to City employees to establish or create City Social Media Sites, pages, or groups.
4. Creation of “groups, pages or City Social Media sites” to support business goals is only allowed with pre-approval from the City Manager.
5. Employees representing the City government via City Social Media Sites must conduct themselves at all times in their use of the sites as representatives of the City and in accordance with all City policies, rules, and memoranda of understanding. Failure to do so may result in discipline.
6. All use of City Social Media Sites by City employees (including use of non-City Social Media sites for communications related to City business) should be consistent with applicable state, federal, and local laws, regulations, and policies including all applicable City information technology security policies.
7. Wherever practical, staff shall verify facts, cite sources, present balanced views, acknowledge and correct errors, and check grammar and spelling before publishing posts. Staff shall not post information not authorized under this policy. The City reserves the right to restrict, remove or otherwise edit any materials posted by City staff on City social media sites or in their capacity as City employees that the City deems inappropriate.
8. Wherever possible, all City Social Media Sites should link back to the official City website for forms, documents, online services and other information necessary to conduct business with the City. The City’s website (http://www.cityofwillits.org) will remain the City’s primary and predominant internet presence.
9. City Social Media Sites shall be managed consistent with California’s Ralph M. Brown Act. Members of the City Council, Commissions and/or Boards shall not respond to, “like”, “share”, “retweet” or otherwise participate in any published postings, or use City Social Media Sites, or any form of electronic communication to respond to, blog or engage in serial meetings, or otherwise discuss, deliberate, or express opinions on any issue within the subject matter jurisdiction of the body on which they serve.
10. City Social Media Sites are subject to the California Public Records Act. Any content maintained in a social media format that is related to City business, including a list of subscribers, posted communication, and communication submitted for posting, may be a public record subject to public disclosure and retention. There shall be no expectation of privacy in any content or Comments on City Social Media Sites.
11. Any comment removed for violating this policy shall be maintained in its original, unedited form. If content does not meet the comment policy, the entire item and as much detail as possible (names, dates and times of posting, etc.) shall be maintained in an offline format. For example, take a 4 screenshot, include time and date and as many details as possible including reason for removal, then save to a Word document and file.
13. Authorized Users of City Social Media Sites shall review, be familiar with, and comply with the site’s use policies and terms and conditions.
Comment Policy
As a public entity, the City must abide by certain standards to serve all its constituents in a civil and unbiased manner. Therefore, users of and visitors to City Social Media Sites shall be notified that the intended purpose of the sites are to disseminate information from the City to its citizens about the City’s mission, meetings, activities, and current issues. The City reserves the right to restrict or remove any Comments deemed in violation of this Social Media Policy or any applicable law.
Content that May Be Removed Includes:
a. Content and/or language a reasonable person would find offensive, including but not limited to profane, obscene, or pornographic content and/or language; b. Content that promotes, fosters or perpetuates discrimination on the basis of race, creed, color, national origin, age, religion, gender, gender expression, gender identity, disability, medical condition, genetic information, sexual orientation, marital status or any other protected class; c. Personal attacks, insults, and/or threats to any person or organization. d. Solicitation of commerce, including but not limited to advertising of any business or product/service for sale; e. Conduct in violation of any federal, state or local law; f. Encouragement of illegal activity;
g. Information that may tend to compromise the safety or security of the public or public systems; or h. Content that violates a legal ownership interest, such as a copyright, of any party. i. Comments or hyperlinks unrelated to the topic of the discussion and/or forum.
Users of and visitors to City Social Media Sites shall also be notified that:
1. A Comment posted by a member of the public on any City Social Media Site is the opinion of that member of the public only, and publication of a Comment does not imply endorsement of, or agreement by, the City, nor do such Comments necessarily reflect the opinions or policies of the City.
2. All Comments made to City Social Media Sites are public, not private. Comments of the department head/designee and any feedback by other employees or non-employees, including citizens, will be considered a public record, and will be managed in accordance with the California Public Records Act and the City’s records retention policies.
5 3. The City reserves the right to deny access to City Social Media Sites for any individual who violates the City’s Social Media Policy, at any time and without prior notice.
4. Comments posted to City Social Media Sites are subject to public disclosure and/or third-party monitoring.
5. All Comments posted to any City Facebook site are bound by Facebook’s Statement of Rights and Responsibilities, located at http://www.facebook.com/terms.php, and the City reserves the right to report any violation of Facebook’s Statement of Rights and Responsibilities to Facebook with the intent of Facebook taking appropriate and reasonable responsive action.
6. This City Social Media Policy may be revised at any time.
Resolution No. 2023-__ Page 1 of 1 January 11, 2023
RESOLUTION NO. 2023-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILLITS APPROVING A SOCIAL MEDIA POLICY.
WHEREAS, the City Council, from time to time, reviews and adopts policies and procedures to improve the efficiency of the organization; and WHEREAS, the City Council desires to adopt a Social Media Policy for the purpose of using social media platforms for City communications; and WHEREAS, the City Manager acknowledges having the said Social Media Policy establishes usage guidelines for a valuable resource for the City; and WHEREAS, the Social Media Policy as presented to the City Council serves a municipal and public purpose.
NOW, THEREFORE, BE IT RESOLVED that the Willits City Council does hereby authorize and approve the City of Willits Social Media Policy on Attachment A, which is attached hereto.
The above and foregoing Resolution was introduced by Councilmember seconded by Councilmember , and passed and adopted at a regular meeting of the City Council of the City of Willits, held on the 11th day of January, 2023, by the following vote:
AYES:
NOES:
ABSENT:
ATTEST:
GRETA KANNE, Mayor
City Council of the City of Willits
DELORES PEDERSEN, City Clerk
Item No. 9c
Meeting Date: January 11, 2023
AGENDA SUMMARY REPORT
To: City of Willits Successor Agency Board Members
From: Manuel Orozco, Finance Director
Agenda Title: ADOPT A RESOLUTION TO APPROVE THE LAST AND FINAL RECOGNIZED OBLIGATION PAYMENT SCHEDULE 23-25 AND ADMINISTRATIVE BUDGET FOR JULY 2023 THROUGH DECEMBER 2024.
Type: Presentation Consent Regular Agenda Public Hearing Urgent Time: 10 min.
Summary of Request: Adopt the Resolution approving the Last and Final Recognized Obligation Payment Schedule (L&F ROPS) and authorize the City Manager to present the L&F ROPS to the County Oversight Board for review and approval.
Background: The Successor Agency to the Willits Redevelopment Agency must submit a Recognized Obligation Payment Schedule (ROPS) to the County Oversight Board for approval prior to submission to the California State Department of Finance (DOF). Following redevelopment dissolution in 2012, this was done on a semi-annual basis and changed to an annual basis as of fiscal year 2015-2016.
The Dissolution Act requires the Successor Agency to approve a Recognized Obligation Payment Schedule (ROPS) annually. The ROPS is a document that includes all the anticipated “enforceable obligations” of the former Willits Redevelopment Agency that must be administered by the Successor Agency. The remaining obligations include bond payments, related fees, and Successor Agency administrative costs.
After all agency obligations as set forth on the ROPS have been accepted as enforceable obligations by DOF, a successor agency is permitted to submit a L&F ROPS, covering all periods until all obligations are retired. Upon approval by DOF, the L&F ROPS shall establish the maximum amount of Redevelopment Property Tax Trust Funds (RPTTF) to be distributed to the Successor Agency for each remaining fiscal year until all obligations have been fully paid.
This ROPS presented for approval before the City Council is designated as being the L&F ROPS, covering the period from July 1, 2023 to December 31, 2024. This L&F ROPS can be submitted at any time, and DOF has 100-days within which to approve or disapprove the request. If the Last and Final ROPS is approved less than 15-days before the date of the property tax distribution, it shall not be effective until the subsequent RPTTF distribution period.
The Successor Agency Board is meeting to consider adoption of the L&F ROPS 23-24 for obligations anticipated in the July 1, 2023 through December 31, 2024 period. The L&F ROPS 23-24 will then be forwarded to the Mendocino Countywide Oversight Board (Oversight Board) for its consideration at a January 26, 2023 meeting. The L&F ROPS 22-23 will be submitted to the State Department of Finance and the County-Auditor Controller by February 1, 2023.
Recommended Action: Adopt the Resolution approving the L&F ROPS 23-24 and Administrative Budget for the period July 2023 through December 2024.
Alternative(s): Do not adopt the Resolution approving the draft Last and Final Recognized Obligation Payment Schedule and provide alternate direction to staff, including continued annual preparation of the Recognized Obligation Payment Schedules and submission to the City Council, County Oversight Board, and the Department of Finance for approval and continued RPTTF funding.
Fiscal Impact: Adoption of the Resolution, subject to timely approval by DOF, will authorize the Successor Agency to the City of Willits to receive RPTTF for payment of Successor Agency obligations for each remaining fiscal year on a bi-annual basis until all approved enforceable obligations have been fully paid.
Personnel Impact: This will reduce the staff time of administrative staff (City Manager, City Clerk, Finance Director, and Community Development Director) in the continuing business of winding down the affairs of the former redevelopment agency.
Reviewed by: City Manager City Attorney Assistant City Manager City Clerk Finance Director Human Resources Risk Manager
Council Action: Approved Denied Other: ________________________________________ Records: Agreement Resolution #_________ Ordinance #_________ Other _________ Resolution No. 2023-XX Page 1 of 5 January 11, 2023
RESOLUTION NO. 2023-XX
RESOLUTION OF THE SUCCESSOR AGENCY TO THE FORMER WILLITS
REDEVELOPMENT AGENCY APPROVING A RECOGNIZED OBLIGATION PAYMENT SCHEDULE 23-24 FOR JULY 2023 THROUGH JUNE 2024 AND APPROVING A JULY 2023 THROUGH JUNE 2024 ADMINISTRATIVE BUDGET.
WHEREAS, pursuant to Assembly Bill (“AB”) x1 26, as amended by AB 1484 and Senate Bill 107 (or the “Dissolution Act”, as codified in the California Health & Safety Code), the City of Willits elected to become the Successor Agency to the former Willits Redevelopment Agency (“Successor Agency”); and
WHEREAS, among the duties of successor agencies is the preparation of a recognized obligation payment schedule (“ROPS”) for the ensuing twelve-month period for consideration by the countywide oversight board and California Department of Finance (“DOF”) for administering the wind-down of financial obligations of its former redevelopment agency; and WHEREAS, the Dissolution Act requires that the proposed ROPS be transmitted to a countywide oversight board, after which time the countywide oversight board may approve and transmit the adopted ROPS to DOF, the State Controller, and the county auditor-controller for their consideration; and
WHEREAS, the Successor Agency to the City of Willits meets all of the conditions of HSC section 34191.6 and has prepared its Last and Final ROPS covering the period from July 1, 2023, up to and including December 31, 2024, and prepared in accordance with the Dissolution Act and the format made available by DOF, a copy of which is attached as Exhibit A to this resolution, and
WHEREAS, HSC section 34191.6 (b) (2) requires that the L&F ROPS shall include the total outstanding obligation and a schedule of remaining payments for each enforceable obligation, and
WHEREAS, the Dissolution Act requires the Successor Agency to prepare a proposed administrative budget and submit it to its Oversight Board for approval; and WHEREAS, the proposed ROPS 23-24 requests an administrative budget of $56,400 for Administrative & Overhead and $8,100 for Bank Fees which is related to the wind-down of the former redevelopment agency that is permitted by the Dissolution Act, as detailed in the July 2023 through June 2024 time period known as the Fiscal Year 2023-24 Administrative Budget attached hereto as Exhibit “B”; and
WHEREAS, The State of California Department of Finance (DOF) shall have 100-days to review the L&F ROPS and may make any amendments or changes agreed to by the successor agency in writing. Once approved by DOF, the L&F ROPS shall become effective on the first day of the subsequent Redevelopment Property Tax Trust Fund distribution period. If the Last and Final ROPS is approved less than 15-days before the date of the property tax distribution, it shall not be effective until the subsequent RPTTF distribution period.
NOW, THEREFORE, BE IT RESOLVED that the Successor Agency to the Willits Redevelopment Agency does hereby resolve as follows:
Resolution No. 2023-XX Page 2 of 5 January 11, 2023
SECTION 1. The Recitals set forth above are true and correct and incorporated herein by reference; and
SECTION 2. The Successor Agency hereby approves and adopts the L&F ROPS 23-24 covering the period of July 2023 through December 2024, in substantially the form attached hereto as Exhibit A, as required by the Dissolution Act.
SECTION 3. The Successor Agency hereby approves and adopts the July 2023 through December 2024 Administrative Budget, which is incorporated in the L&F ROPS, in substantially the form attached hereto as Exhibit B.
SECTION 4. Successor Agency staff is hereby authorized to transmit and post a copy of the L&F ROPS 23-24 as required by the Dissolution Act, to make technical changes to the L&F ROPS 23-24 or Administrative Budget as required by the countywide oversight board or DOF, and to take such further actions as may be necessary or appropriate to carry out the Successor Agency’s obligations pursuant to this Resolution.
SECTION 5. The Successor Agency Secretary shall certify to the adoption of this Resolution.
The above and foregoing Resolution was introduced by Councilmember _______ seconded by Councilmember _________, and passed and adopted at a regular meeting of the City Council of the City of Willits, held on the 11th day of January 2023 by the following vote:
AYES:
NOES: None.
ABSENT: None.
GRETA KANNE, Mayor
City Council of the City of Willits
ATTEST:
DELORES PEDERSEN
City Clerk
Resolution No. 2023-XX Page 3 of 5 January 11, 2023
EXHIBIT "A"
RECOGNIZED OBLIGATION PAYMENT SCHEDULE 23-24
JULY 2023 THROUGH DECEMBER 2024
Resolution No. 2023-XX Page 4 of 5 January 11, 2023
EXHIBIT "B"
Willits Successor Agency Administrative Budget
July 2023 Through December 2024
July-Dec
2023
Jan-June
2024
July-Dec
2024 FY 2023-24 Description
Successor Agency Administration
Overhead &
Administration $18,800 $18,800 $18,800 $56,400 Administrative Office costs of facilitating Bond Payments,
office overhead, utilities,
supplies, audit, attorney fees
and other SA expenses.
Outside Services
Bond Trustee Fees
from Bank
$2,700 $2,700 $2,700 $8,100 Annual Trustee Fee is based on the annual rate observed in
prior years.
TOTAL EXPENSES: $33,500 $33,500 $33,500 $100,500
Resolution No. 2023-XX Page 5 of 5 January 11, 2023
Item No. 9d
Meeting Date: January 11, 2022
AGENDA SUMMARY REPORT
To: Honorable Mayor and Council Members
From: Manuel J. Orozco, Finance Director
Agenda Title: ADOPT A RESOLUTION TO ESTABLISH THE MEASURE K ADVISORY COMMITTEE AS STATED BY MUNICIPAL CODE SECTION 3.32.140 IN ORDINACE 2020-03.
Type: Presentation Consent Regular Agenda Public Hearing Urgent Time: 15 min.
Summary of Request: On July 29, 2020, the City Council Approved Ordinance No. 2020-03 amending the City Municipal Code and providing for a local transactions and use tax to be voted on by the citizens of Willits. On November 3rd, the voters of Willits approved the Measure K ¾ cent sales tax for essential services for the City of Willits.
Within the adopted ordinance, a subsection directs staff to facilitate the appointment of a committee by City Council by adopting a resolution establishing the composition, responsibilities and reporting requirements of the committee.
Staff now brings that resolution to the Council for adoption which develops a framework on the development of the committee and the facilitation of how the committee functions in its role.
Recommended Action: Staff puts forward the following action plan: 1) Adopt the accompanying resolution authorizing staff to facilitate the selection of the citizen members of the Measure K Committee as listed in Exhibit B; and 2) Have the City Council select two members to participate on the Committee one as facilitator and the other as a backup for the facilitation of the meetings as established in Exhibit A.
Alternative(s): None.
Fiscal Impact: None
Personnel Impact: Staff time in selecting and supporting the Measure K Committee.
Reviewed by: City Manager City Attorney Assistant City Manager City Clerk Finance Director Human Resources Risk Manager
Council Action: Approved Denied Other: ________________________________________ Records: Agreement Resolution #_________ Ordinance #_________ Other _________ 1 Guidelines and Responsibilities
Measure K Advisory Committee
Mission Statement
The mission of the Measure K Advisory Committee is to review the auditors’ findings when available and to review the receipt and usage of Measure K funding in an advisory capacity to the Willits City Council.
Goals and Objectives
The goals and objectives of the Measure K Advisory Committee are as follows:
1. To review the collection and usage of the Measure K funding as listed in the budget of the City of Willits.
2. To offer advisement to Council regarding Measure K usage and allocation.
3. To develop, recommend, and promote ideas related to the improvement, morale, public image, efficiency, and effectiveness of the City of Willits.
Committee Rules
I. Representation
a. The Measure K Advisory Committee shall be comprised by three citizen members presented to the City Council for consideration. The Council will decide citizen appointments by which individuals have the best experiences to serve on the Committee. The City Council may rely on staff to help elevate potential members. The City Council will appoint two of its members to serve on the Committee. This makes a committee of five.
II. Length of Service
a. The Measure K Advisory Committee citizen membership shall serve no more than two consecutive years and then must be off for two-years before trying to serve another term. b. The Measure K Advisory Committee City Council membership will serve on the board for one year and will be selected from the City Council by the Council at the consensus of the Council.
III. Attendance
a. The Measure K Advisory Committee will meet twice a year in March and in September on the third week of each of the designated month.
IV. Qualifications
a. Each member of the Measure K Advisory Committee must be a voting citizen residing within the City limits.
111 E. Commercial Street
Willits, California 95490
Tel | 707.459.4601
Fax | 707.459.1562
www.cityofwillits.org
Gateway to the Redwoods
2 V. Facilitator Selection
a. The selection of the Measure K Advisory Committee meeting facilitator must be facilitated by the City Council and must be a City Council member. The other Council member will serve as backup.
VI. Meeting Agenda
a. Welcome, Roll Call, Establishment of Quorum
i. Quorum is established when there are four members present with at least one Council Member.
b. Distribution & Approval of previous meeting minutes. c. Public comments.
d. Committee member presentation (if applicable).
e. Roundtable Discussion
i. Communications.
ii. Measure K Collections and Usages
1. Discussions and questions from Committee members to staff.
2. Offerings of advisement, recommendations, and promotion of Ideas.
3. Selection of comments with focusing on message from the Committee to the City Council.
iii. Consensus of official advisement statements.
f. Rules of the Roundtable
i. This is not an opportunity to express grievances, but a way to find solutions to common issues.
ii. Issues must be presented in a constructive, professional manner. iii. If you bring up an issue, you MUST have at least one possible idea of how to resolve the issue, then the table can discuss other ideas to resolve. iv. All issues brought up in a roundtable discussion, along with the ideas presented, will be discussed until a resolution is created. If no resolution has been made, then it could be possible to table the discussion for the next meeting.
v. Issues not resolved should not be discussed with others outside of the Committee to avoid influencing outside of the Committee.
g. Adjournment.
VII. Posting of the agenda.
a. The City Clerk has the responsibility to post the agenda in compliance with all applicable notification requirements as required by the Brown Act. The act of advance posting is meant to encourage the public to attend and participate in the proceedings. 3 Guidelines
1. Purpose
• These guidelines provide a basis for the operations of the Measure K Advisory Committee in selecting, conducting, and reporting regarding the usage of Measure K Funds. Second, the rules serve to inform the members of the City Council and the public of the procedures that will be followed in conducting a Performance Evaluation of the usage of Measure K Funds.
2. Definitions
• Performance Evaluation. A performance evaluation examines the effectiveness, efficiency, and adequacy of the usage of Measure K Funding for City purposes. • Performance Evaluation Report. A performance evaluation report is the written result of a performance evaluation and sets forth the scope, methodology, and findings of a performance evaluation.
• Release of a Final Performance Evaluation Report. The presentation of a final performance evaluation report to the City Council from the Advisory Committee constitutes its release.
3. Committee Membership
• The City Council shall appoint the members of the Advisory Committee. Membership on the Committee shall be chosen from applicants that have filled out a Measure K Committee Application and after review of the application will be voted on by the Council. • Committee co-chairs. It shall be the responsibility of the co-chairs to conduct Committee meetings at such times as they deem necessary. It shall further be the responsibility of the cochairs, provided they are in agreement, to act on behalf of the Measure K Advisory Committee in administrative matters.
4. Adoption of Rules
• The Measure K Advisory Committee shall adopt Committee Rules at its first meeting. These rules shall remain in effect for all subsequent meetings. Any change to the rules shall require an affirmative vote by a majority of the members of the Committee.
5. Meetings
• Meetings of the Measure K Advisory Committee shall be held semi-annually during the months of March and September at the third week each designated month.
6. Minutes
• A written summary of the proceedings shall be kept of each meeting of the Committee. Upon correction and approval by the committee, all minutes shall be submitted as a report to the City Council upon.
7. Quorum
• The Measure K Advisory Committee shall not transact business except upon a quorum being present when the Committee convenes, nor thereafter if any member objects to the lack of a quorum. A quorum shall consist of a majority of the Committee membership.
8. Motions and Related Parliamentary Procedures
• No motion shall be debated or voted upon until the same is seconded and then placed before the cochairs.
4 • Motions to adjourn or recess are nondebatable questions. These motions must be seconded, placed before the cochairs, and then a voice vote taken. No debate is allowed. • A roll call vote shall be taken on any motion at the request of any member of the Committee.
The co-chairs may, at their discretion, ask for unanimous consent on any question properly placed before the Committee.
Resolution No. 2023-XX Page 1 of 2 January 11, 2023
RESOLUTION NO. 2023-XX
RESOLUTION TO ESTABLISH THE MEASURE K ADVISORY COMMITTEE AS STATED BY MUNICIPAL CODE SECTION 3.32.140 IN ORDINACE 2020-03.
WHEREAS, on July 29, 2020, subject to voter approval, the Willits City Council Approved Ordinance No. 2020-03 amending the City Municipal Code and providing for a local transactions and use tax; and
WHEREAS, the City of Willits had a growing structural deficit in its budget due to increased costs in various expenditures due to pension liability, insurance, acquisition of Main Street from Caltrans due to the completion of the bypass, and the need to enact infrastructure improvements to various parks streets and other buildings; and WHEREAS, the citizens approved a ¾ cent sales tax for essential services, including law enforcement and maintenance of streets, sports fields and facilities; and WHEREAS, the Ordinance directs staff to facilitate the appointment of a Committee by City Council and to adopt a Resolution establishing the composition, responsibilities and reporting requirements of the Committee; and
WHEREAS, staff composed the accompanying Committee Guidelines and Responsibilities to establish the number of citizen members accepted, the role of the Committee, expectations of the membership, goals of the Committee and the template of the agenda; and
WHEREAS, the organization of the Committee satisfies the obligations of the Ordinance.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Willits that the Council agrees the creation of the Measure K Committee and will select its members according to the Exhibit A provided titled Guidelines and Responsibilities of the Measure K Committee.
Thereby satisfying the Ordinance established by the enactment of Measure K in the Municipal Code.
The above and foregoing Resolution was introduced by Councilmember _______ seconded by Councilmember _________, and passed and adopted at a regular meeting of the City Council of the City of Willits, held on the 11th day of January, 2023 by the following vote:
AYES:
NOES: None.
ABSENT: None.
GRETA KANNE, Mayor
City Council of the City of Willits
ATTEST:
Resolution No. 2023-XX Page 2 of 2 January 11, 2023
DELORES PEDERSEN
City Clerk
Mayor’s Appointments – 2023
City Committees, Boards & Agencies
STANDING COMMITTEES OF THE CITY COUNCIL
Finance Committee Greta Kanne
Gerry Gonzalez
Water & Wastewater Systems Committee Gerry Gonzalez
Larry Stranske
Revit-Ed Committee Saprina Rodriguez
Larry Stranske
REGIONAL BOARDS
League of California Cities / Redwood Empire Division Gerry Gonzalez Alternate: Larry Stranske
Mendocino Council of Governments (MCOG) Greta Kanne
Alternate: Larry Stranske
Economic Development & Financing Corporation (EDFC) Madge Strong Mendocino Solid Waste Management Authority (MSWMA) Madge Strong Alternate: Gerry Gonzalez
Mendocino Transit Authority (MTA) Saprina Rodriguez
MENDOCINO COUNTY CITY SELECTION COMMITTEE NOMINATIONS
Local Agency Formation Commission (LAFCo) Gerry Gonzalez Mendocino County Museum Greta Kanne
AD HOC COMMITTEES
Arts Center Saprina Rodriguez
(Sonoma Clean Power) Madge Strong