Agenda — Willits City Council, January 25, 2023

111 E. Commercial Street
Willits, California 95490
Tel | 707.459.4601
Fax | 707.459.1562
www.cityofwillits.org

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WILLITS CITY COUNCIL
AGENDA
JANUARY 25, 2023 | 6:30 PM | CITY COUNCIL CHAMBERS

1. OPENING MATTERS
a. Call to Order. | b. Pledge to Flag. | c. Roll Call.

2. PUBLIC COMMUNICATIONS
The City Council welcomes participation in its meetings. Comments shall be limited to three (3) minutes per person so that everyone has an opportunity to address the Council. To expedite matters and avoid repetition, whenever any group of persons wishes to address the Council on the same subject matter, the Mayor may request the group appoints a spokesperson. This item is limited to matters under the jurisdiction of the City Council, which are not on the posted agenda. Public criticism of the City Council, Commission, Boards and Agencies will not be prohibited. The City Council will take no action.

3. PUBLIC MATTERS
a. A Proclamation Of The Willits City Council Recognizing Edith Recagno Keenan Ceccarelli Willits’ Own Super Centenarian.
b. Little Lake Fire District Department Update.

4. ENACTMENT OF ORDINANCES
a. None.

5. CONSENT CALENDAR
The City Council considers matters listed under the Consent Calendar as routine. The Council will take action with a single motion and roll call vote. A Councilmember may request the removal of an item(s) from the Consent Calendar for separate discussion and subsequent action.

The following items as presented are before the City Council for approval or denial:
a. City Council Minutes:
i. January 11, 2023

6. MONTHLY ACTIVITY REPORTS
Matters that do not require action by the City Council but are of public interest. a. None presented.

7. COMMISSIONS, AGENCIES AND AUTHORITIES
The Willits City Council meets concurrently as the City of Willits Planning Commission & City of Willits Successor Agency.

8. CITY MANAGER REPORTS AND RECOMMENDATIONS
a. Receive Report and Consider Introducing by Title Only and Waiving the First Reading of Ordinance 2023-01 Adding Chapter 12.10 (Right-Of-Way Abandonment) to Title 12 (Streets Sidewalks and Public Places) of the City of Willits Municipal Code to Provide for a Process for Willits City Council Agenda – January 25, 2023

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Applicants to Request Abandonments of Public Rights-Of-Way, and Findings by which Council will Review and Act on Such Requests.
b. Verbal Reports – No Action.

9. DEPARTMENT RECOMMENDATIONS (ACTION ITEMS)
a. Approve a Revised Covid-19 Prevention Plan (CPP) that Establishes New Non-Emergency Covid-19 Prevention Regulations, Effective January 26, 2023.

Presenting staff member: Karen Stevenson, Human Resources Manager b. Adopt a Resolution to Approve the Recognized Obligation Payment Schedule 22-23 and Administrative Budget for July 2022 Through June 2023.

10. DEPARTMENT MONTHLY REPORTS – (presented at the second meeting of each month) a. Airport. b. Community Dev. c. Engineering. d. Finance. e. Police Dept. f. Public Works. g. Utilities.

11. CITY COUNCIL ANNOUNCEMENTS, COMMUNICATIONS AND REPORTS

12. GOOD & WELFARE

13. CLOSED SESSION NOTICE
a. None.

14. ADJOURNMENT
Right to Appeal - Persons who are dissatisfied with the decisions of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the Code of Civil Procedure, which generally limits to 90- days, the time within an individual and/or entity may judicially challenge the decisions of the City Boards and Agencies.

I hereby certify under penalty of perjury under the laws of the State of California that I posted the foregoing Agenda on the bulletin board at the main entrance of the City of Willits City Hall, located at 111 East Commercial Street, Willits, California, not less than 72 hours prior to the meeting set forth on this Agenda.

Dated this 24th day of January, 2023.

Delores Pedersen, City Clerk
Americans with Disabilities Act (ADA) Compliance
If you need assistance to attend or participate in a City Council meeting, please contact the City Clerk’s office at (707) 459-7121 or Fax (707) 459-1562. Notification at least 48-hours prior to the meeting will assist the City Clerk in assuring the implementation of reasonable accommodations to provide accessibility to the meeting. Our meeting room is wheelchair accessible and ADA parking is available.

Additional Meeting Information for Interested Parties
Materials related to an item on this Agenda submitted to the Willits City Council, Planning Commission, or Community Development Agency after distribution of the agenda packet are available for public inspection at City Clerk’s office at 111 E. Commercial Street, Willits, during normal business hours, Monday through Thursday 9 AM to 5:30 PM.

Little Lake
Fire PROTECTION District
__________________________________________________________________________________________________ 74 E. Commercial St. Willits, California 95490 William Carter (707)459-6271 Fire Chief
01/16/2023
City Council Meeting
Fire Department Update
The Department is currently working with multiple County departments regarding the Creekside Cabins area. The main entrance to the park washed out during the first rain event, and there is no secondary access to the property. Chief Carter met with a representative from MCSO to preplan the area in the event of a medical or natural emergency. The County was advised the Department can evacuate the residents during low water, with either the foot path that’s already in use, or with the use of a Highline Rescue System. These operation would require personnel to be able to access the park side of the incident.

Around the Fire House
Both stations have developed rain water leaks during the recent storms. Leaks have been addressed and we are monitoring for further needs. We have ordered a canopy for the fuel stop at Station 541, it will proved cover for radiant heat, to lessen loss due to evaporation, and a spot for drivers to get out of the rain during fueling.

Training
We recently had 3 members complete their Emergency Medical Technician training. One has completed his National Registry exam and is now a practicing EMT. The other two are actively studying for the exam.

The first of each year marks the beginning of our C.P.R/First Aid certification training. We completed our C.P.R training on the first Tuesday of the month and will perform our First Aid training on the 4th Tuesday of the month.

Equipment
Our new Type 3 and Utility vehicle are still in production, and no updates have been given at this time.

We did receive the new slip-in pump unit for Utility 5402. This unit was purchased with a PG&E grant Little Lake
Fire PROTECTION District
__________________________________________________________________________________________________ 74 E. Commercial St. Willits, California 95490 William Carter (707)459-6271 Fire Chief
and has been on order for several months. These slip-in units carry 120 gallons of water and give our duty officers the ability to perform minor fire suppression, as a first in resource.

William Carter
Fire Chief, LLFPD

111 E. COMMERCIAL STREET
WILLITS, CALIFORNIA 95490
(707) 459-4601 TEL
(707) 459-1562 FAX

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WILLITS CITY COUNCIL

MINUTES
WEDNESDAY, JANUARY 11, 2023
Mayor Kanne called a regular meeting of the City Council to order at 6:30 p.m., in Council Chambers. The meeting was preceded by the pledge to the flag.

Roll Call: Councilmembers Madge Strong, Gerardo Gonzalez, Larry Stranske, Greta Kanne, and Mayor Saprina Rodriguez were present.

Also present were staff members: Brian Bender, City Manager; Cathy Moorhead, Assistant City Manager; Jim Lance, City Attorney; Manuel Orozco, Finance Director; Scott Herman, Public Works Director; Karen Stevenson, Human Resources Analysist; Dusty Duley, Community Development Director; Taylor Perry, City Planner; Sergeant Walstrom and Delores Pedersen, City Clerk.

2. Public Communications
None presented.

3. Public Matters
None presented.

4. Enactment of Ordinances
None presented.

5. Consent Calendar
The following item(s) are recommended for approval or denial, as follows:
a. City Council Minutes:
i. December 14, 2022
Public Comment: None presented.

Moved by Gonzalez/Seconded by Stranske and carried unanimously to approve Consent Calendar item(s) (a).

6. Monthly Activity Reports
Matters that do not require action by the City Council but are of public interest. a. Business License Activity for December 2022.

7. Commissions, Agencies and Authorities
None presented.

8. City Manager Reports and Recommendations
a. Adoption of a new Official City Logo.

Public Comment: None presented.

Willits City Council Minutes of January 11, 2023 Page 2 of 4 Moved by Stranske/Seconded by Rodriguez and carried unanimously to approve Resolution (No. 2023-01) of the City Council of the City of Willits Approving a New Official City Logo.
b. Verbal Reports.
i. Winter storm response and the City’s level of preparedness.  Staff has responded to the challenge greatly, working overtime. Our community has fared extremely well compared to other communities.  The Public Works crew has been putting in extra hours, they have been held on standby on the weekends, and during the hours when we think the storm is going to be at its greatest intensity. Their main focus has been cleaning and clearing storm drains and debris from streets. They have also been coordinating with the School District to make sure school routes are clear for the morning and afternoon buses.
 The crews have been maintaining the sandbag station, which is located in the east parking lot adjacent to the Justice Center. We are receiving donations of material, especially sand, from Northern Aggregates. We have also received material from the County, the sandbag station is there for County and City Residents both.
 Chief Lizarraga and City Manager Bender have been attending the Counties Area Operation calls each morning, we receive feedback and updates on the weather systems, and how the County is responding. The four City Managers are concerned for Point Arena, they are taking a severe beating, and already have declared an emergency. We have expressed to Paul Anderson, City Manager of Point Arena, that if he needs anything to let us know, we do have the Mutual Aid Agreement in place. There may be an opportunity where we need to supply materials, resources, or staff to aid them with this situation.  The Federal Declaration is a Category B, where the jurisdictions can apply for reimbursement for expenses incurred, of staff time and resources deployed. At this time there are no options for private citizen assistance, hopefully this is something that will change. The Counties declaration does cover the City for the time being, the other municipalities are tracking to see if we need to do a declaration of our own. Willits is not there yet, we have not incurred significant damage, if that situation changes, we will respond.
 Our main concern, at this time, is the winds. We are expecting gusts up to fortyfive to fifty mph. With saturated soils that is a problem with trees. The streams and creeks are staying in the channels, city crews are monitoring them on almost an hourly basis. City Manager Bender asks that if any resident sees excessive erosion or bank material by their property to please let the City know.  Dusty Duley led the coordination effort with the state to have the railroad trestle removed. It posed a significant risk to private property owners as well as city infrastructure. There will be after the fact permitting that will need to be done, hopefully the responsible parties will follow through.
 Solid Waste of Willits has agreed to extend yard waste pick up on Fridays from now until February 3rd.

Public Comment: None presented.

9. Department Recommendations (Action Items)
a. Approve a New Description for a Compliance Officer for Placement in the Community Development Department, Effective January 17, 2023.

Presenting staff member: Karen Stevenson, Human Resources Manager Willits City Council Minutes of January 11, 2023 Page 3 of 4 Public Comment: None presented.

Moved by Gonzalez/Seconded by Stranske and carried unanimously to approve Resolution (No. 2023-02) Approving a Code Compliance Officer Job Description and Corresponding Salary Range.
b. Approve A New Social Media Policy that Establishes Guidelines for the use of City of Willits Social Media Sites as a Means to Convey to Citizens of Willits Information, Effective January 12, 2023.

Presenting staff member: Karen Stevenson, Human Resources Manager Public Comment: None presented.

Moved by Strong/Seconded by Gonzalez and carried unanimously to approve Resolution (No. 2023-03) Approving a Social Media Policy. c. Adopt a Resolution to Approve the Last and Final Recognized Obligation Payment Schedule 23-25 and Administrative Budget for July 2023 Through December 2024.

Presenting staff member: Manuel Orozco, Finance Director Public Comment: None presented.

Moved by Gonzalez/Seconded by Strankse and carried unanimously to approve Resolution (No. 2023-04) of the Successor Agency to the Former Willits Redevelopment Agency Approving a Recognized Obligation Payment Schedule 23- 24 for July 2023 Through June 2024 and Approving a July 2023 Through June 2024 Administrative Budget.
d. Adopt a Resolution to Establish the Measure K Advisory Committee as Stated by Municipal Code Section 3.32.140 in Ordinance 2020-03.

Presenting staff member: Manuel Orozco, Finance Director Public Comment: None presented.

Moved by Strong/Seconded by Gonzalez and carried unanimously to approve Resolution (No. 2023-05) to Establish the Measure K Advisory Committee as Stated by Municipal Code Section 3.32.140 in Ordinance 2020-03.

10. Department Monthly Reports
a. None Presented.

No action taken.

11. City Council Announcements, Communications and Reports a. Mayor’s Appointments to City Committees, Boards and Agencies for 2023.

Mayor’s Appointments will remail the same as they were in 2022 with the addition of the Measure K Committee, appointed members are Councilmember Rodriguez and Mayor Kanne.
 Councilmember Strong – Not sure if Mendocino Solid Waste Management Authority (MSWMA) will be prepared to meet this month. Economic Development and Financing Corporation (EDFC) meeting on January 12, 2023.
 Councilmember Rodrigues – Mendocino Transit Authority (MTA) unfortunately had to cancel some routes over to the coast due to road conditions and safety. MTA did find Willits City Council Minutes of January 11, 2023 Page 4 of 4 alternative ways to meet the needs of those with medical transportation needs. All the inland buses are running.
 Vice Mayor Gonzalez – Local Agency Formation Commission (LAFCo) Sanitation District and the City of Ukiah have ironed out their differences and are working together well now.

There are agreements in place with the City of Ukiah to provide sewer services in the county areas.
 Mayor Kanne – Museum Advisory Board elected Brent Walker as Chair and Rebecca Montez is Vice Chair. The Advisory Board is moving along with their strategic planning, and all is going well. The museum has sustained no damage from the storms.

Public Comment: None presented.

No action taken.

12. Good & Welfare
 Councilmember Strong reported that Willits Economic Localization (WELL) is having a public meeting at the fire station on Sunday Feb 5, 2023, at 4:00 p.m. This public meeting is for community groups to meet with each other and find out and support what each are doing.
 Councilmember Strong reported that on Sunday January 29, 2023, at 2:00 pm there will be a film at the Grange, Seeds of Vandana Shiva.
 Councilmember Rodriguez asked that once the fourth quarter sales tax comes in if the council could get that information so that if there is a significant decline council could start developing a strategy to try to help the business community. Mayor Kanne asked if Cannabis taxes would also be available? Finance Director Orozco stated that there is a market downswing on Cannabis.
 Mayor Kanne announced that long time Willits resident Eddie Ceccarelli is now the oldest woman in America at 114 and will be celebrating her 115th birthday next month, there will be a drive by community Birthday Party. She is also the 4th oldest person in the world.

13. Closed Session Notice

14. Adjournment
Mayor Rodriguez declared the meeting adjourned at 7:46 p.m. _____________________________
SAPRINA RODRIGUEZ, Mayor
City Council for the City of Willits
ATTEST:
__________________________
Delores Pedersen
City Clerk
Item No. 8a
Meeting Date: 1/25/23

AGENDA SUMMARY REPORT
To: Honorable Mayor and Council Members
From: Brian Bender, City Manager
Agenda Title: RECEIVE REPORT AND CONSIDER INTRODUCING BY TITLE ONLY AND WAIVING THE FIRST READING OF ORDINANCE 2023-01 ADDING CHAPTER 12.10 (RIGHT-OF-WAY ABANDONMENT) TO TITLE 12 (STREETS SIDEWALKS AND PUBLIC PLACES) OF THE CITY OF WILLITS MUNICIPAL CODE TO PROVIDE FOR A PROCESS FOR APPLICANTS TO REQUEST ABANDONMENTS OF PUBLIC RIGHTSOF-WAY, AND FINDINGS BY WHICH COUNCIL WILL REVIEW AND ACT ON SUCH REQUESTS.

Type: Presentation Consent Regular Agenda Public Hearing Urgent Time: 20 minutes Summary of Request: The City has received periodic inquiries from the public about the potential to abandon various right-of-ways in the City. These inquiries often occur when there is a right-of-way, such as an alley, that appears to no longer be serving a public purpose. Property owners adjacent to the right-of-way may be interested in the abandonment of the public property, and a transfer of the former right-of-way to the private adjacent properties.

California’s Streets and Highways Code (Division 9, Part 3, Sections 8320 through 8325, inclusive) define the various right-of-way and public service easements that are within a jurisdiction’s power to vacate. However, there has been no established procedure for citizens to request the abandonment of a right-of-way within the City of Willits.

This proposed municipal code amendment would add Chapter 12.10—Right-of-way Abandonment to Title 12 – Streets, Sidewalks, and Public Places of the City’s municipal code. Chapter 12.10 establishes the authority of Council to act on an abandonment request, prescribes the application process, and provides the findings Council must make to approve an abandonment request.

The City has also created the appropriate application materials for prospective abandonments, including application forms and instructions, template utility company letters, and template notification letters. The City will require payment of a deposit by applicants to initiate abandonments. At the conclusion of the application request, staff will bill all processing costs against the deposits.

Recommended Action: Introduce Ordinance 2023-01 by title only and waive further reading of the text.

Alternative(s): Do not introduce the ordinance and direct staff on next steps.

Fiscal Impact: The City will recuperate costs associated with processing abandonment requests through applicant deposits.

Personnel Impact: Abandonment requests will likely be infrequent, but staff time reviewing requests will be required.

12.10.010 - Granting—Conditions—Authority.

A request for the abandonment of a public right-of-way may be granted subject to conditions, or denied by the City Council, pursuant to Public Streets, Highways, and Service Easements Vacation Law (California Streets and Highways Code, Section 8300, et seq).

12.10.020 - Application—Filing—Fee.

Application for the abandonment of a public right-of-way shall be filed at the office of the City Clerk upon a form provided, and shall be accompanied by such information as may be required to describe fully and support the area proposed for abandonment.

12.10.030 - Hearing—Notice.

A. Upon receipt of such application, the City Clerk shall set the matter for public hearing as directed by the Council. Notice of the time and place of the hearing shall be given at least ten calendar-days before the hearing, by prepaid U.S. mail notices to owners of property within 500 feet of the right-of-way to be abandoned, using addresses from the last assessment roll, by publication once in a newspaper of general circulation in the City, and by posting such notice in conspicuous places on or close to the property affected.

B. The notice shall include a general explanation of the matter to be considered and a general description of the area affected.

12.10.040 - Application—City Council action.

Within thirty days of the conclusion of the hearing, the City Council shall act on the matter. The City Council, before granting the abandonment of a right-of-way, shall make all of the following findings:

A. The abandonment is within the City’s jurisdiction and is determined to be unnecessary for present or prospective public use;
B. The abandonment is in conformity with and does not adversely affect the General Plan and any adopted special or area plan applicable to the project location; C. The abandonment is in the public interest through the improved utilization of land; and D. The public interest for which the public right-of-way was originally acquired will not be detrimentally affected by the abandonment.

E. The conditions established by the Council for the abandonment are deemed necessary to protect the public health, safety and general welfare.

12.10.050 - Expiration.

Any abandonment of a public right-of-way granted under this chapter shall become null and void if not exercised within the time specified in such approval, if no date is specified, within two years from date of approval.

12.10.070 - Renewals.

An application for renewal shall be filed prior to the expiration date of an approval. Said application shall be filed in accordance with those provisions as established in this chapter. The fee for such request shall be that as established by resolution of the City Council.

12.10.080 - Revocation.

Proceedings for the revocation of an approved abandonment shall be conducted in the same manner as proceedings for action on the application therefor.

Completed applications can be submitted electronically
to [email protected] or by mail to:

City of Willits Community Development Department
111 E. Commercial Street,
Willits, CA 95490
(707) 459-7125

OFFICE USE ONLY
Application No.

Application
Submittal Date
Accepted By

INCOMPLETE APPLICATION PACKAGES WILL NOT BE ACCEPTED
Prior to submittal of Right-of-Way Abandonment Application, please read the Abandonment Process and Submission Instructions included in this application package. All application fields must be typed or printed legibly. Use additional pages if more space is required.

RIGHT-OF-WAY ABANDONMENT APPLICATION
Project Information
Project Name APN
Project Address City State Zip
APN (All Parcels)
Applicant Information
Applicant’s Name
Applicant’s Address City State Zip
Applicant’s Phone Email Address
Mailing Addressif different than address listed above
Consultant Information
Consultant Firm Name
Address City State Zip
Phone Email Address
Mailing Addressif different than Address listed above

APPLICATION PACKAGE SUBMITTAL CHECKLIST
See “Right-of-Way Abandonment Process” and “Application Submittal Instructions” for more information on these application items.

Applicant City Staff

1. Application Forms

2. Letter of Request for Abandonment

3. Existing Conditions Map (prepared by surveyor)

4. Exhibit Map/Plat (prepared by surveyor)

5. Legal Description (prepared by surveyor)

6. Completed/Returned Adjoining Property Owner Forms

7. Letter of Agency

8. Copy of related recorded documents (easements, dedications, etc.)

9. Deposit Fee ($2,500) and General Plan Consistency Review Fee: ($$)

10. Completed Agency/Utility Clearance Letters
Clearance Letter Agencies (applicant’s responsibility)
_____ Mendocino Transit Authority _____ Solid Waste of Willits _____ PG&E _____ AT&T/SBC
_____ Comcast _____ Other (check with City)
City Review Agencies/Departments (City will solicit input from these entities)  Planning
 Wastewater
 Maintenance
 Willits Fire Department

 Building Department
 Water Department
 Engineering Department
 Police Department
HOLD HARMLESS AND INDEMNIFICATION:

Applicant agrees to and shall defend, indemnify and hold the City of Willits, its officials, employees, agents and volunteers harmless from and against any and all losses, liability, and damage, including reasonable attorney’s fees and/or court costs arising out of the Right-of-Way Abandonment Application process.

The undersigned hereby acknowledges being the applicant(s) of the property contained within the project and hereby consents to the processing and recording of the Abandonment; and further acknowledges that they understand the “Right-of-Way Abandonment Process” and “Submission Instructions” included with this application.

Applicant’s Name (printed)
Applicant’s Signature _____________________________________Date ___________

RIGHT-OF-WAY ABANDONMENT PROCESS
The process for abandonment is generally as follows:

1. Applicant shall complete the Right-of-Way Abandonment Application and all submittals. The completed submittals and fees must be submitted to the City of Willits Community Development Department, 111 East Commercial Street Willits, CA 95490. Agency Clearance Letters and Adjoining Property Owner Contract Forms are good for up to one year prior to City Council approval of abandonment.

2. The application is reviewed for completeness, accuracy, and conformity with the State and local ordinances, and a determination of the type of abandonment is made. If the application is not complete, it will be returned to the applicant for completion.

3. A preliminary assessment of the environmental impacts of the proposed abandonment is made. If the abandonment is determined to be unusual or controversial, an environmental document (CEQA) may be required.

4. The Community Development Department will review the proposed abandonment to determine its consistency with the City’s General Plan or any other adopted plan or policy. These findings are then included in the staff report presented to City Council at the Abandonment Hearing.

5. The property owners and tenants within a 500-foot radius of a proposed abandonment are notified by mail of the City Council Abandonment Hearing. A Notice of Public Hearing is also published in the newspaper of general circulation and as part of the City Council agenda.

6. The applicant must meet all conditions that are adopted by Council before the abandonment is recorded. The conditions will be derived from the comments received from City departments and other clearance agencies.

7. The applicant will submit documents or proof that all conditions have been met. The conditions must be met within two (2) years of the Abandonment Hearing date or the abandment is void. If needed, a time extension may be requested of the City Council.

8. The Resolution to Abandon is then recorded with the County Recorder by the City of Willits, Community Development Department.

Please see the attached flow chart of the above Right-of-Way Abandonment Process for more information.

If the proposed abandonment accompanies an entitlement application (subdivision, use permit, etc.), contact City staff about incorporating the abandonment with the entitlement request.

APPLICATION PACKAGE SUBMITTAL INSTRUCTIONS

1. The applicant shall submit a Letter of Request for abandonment. Prepare a letter to the City of Willits, Community Development Department requesting the abandonment of a road, street, alley, or easement. A sample letter is included with the application package, and should contain at least the following information:
• The request for abandonment.
• Description of the area to be abandoned.
• Proposed used of the abandoned area (include plan/drawing) • Indicate if the abandonment is part of a Planning Entitlement. • Indicate if utilities are to be abandoned, re-routed, or retained.

2. The Applicant shall submit an Existing Conditions Map of the area to be abandoned, prepared and stamped by a licensed land surveyor or qualified registered Civil Engineer. The Existing Conditions Map shall include existing boundary lines, rights-of-way, utilities, easements, and development within the right-of-way to be abandoned, including all areas twenty (20) feet beyond the existing right-of-way.

3. The Applicant shall submit a legal description of the area to be abandoned, prepared and stamped by a licensed land surveyor or a qualified registered Civil Engineer. Provide the original and one copy labeled as Exhibit “A”. The legal description shall be prepared on an 8½ x 11 inch paper.

Provide closure computation.

4. The applicant shall submit an exhibit drawing/plat of the area to be abandoned, prepared and stamped by a licensed land surveyor or a qualified registered Civil Engineer. Provide the original and on copy labeled as Exhibit “B”. The exhibit drawing/plat shall be prepared on an 8½ x 11 inch paper.

5. The applicant shall send the Adjoining Property Contact Form, together with the Existing Conditions Map and the exhibit drawing/plat of the area to be abandoned, to each of the property owners immediately adjacent to the area to be abandoned. The applicant shall obtain back the completed contact forms from the property owners, and the form shall be submitted together with application package submittal to the City. Provide the original signed Adjoining Property Owner Contact Forms.

6. The applicant shall send Abandonment Clearance Letters and a self-addressed (applicants address) stamped envelopes with the Existing Conditions Map and exhibit drawing/plat of the area to be abandoned to any affected agency or utility company. The applicant shall obtain the completed Abandonment Clearance Letter Form from the affected agencies and utility companies (contact information provided in application package), and these forms shall be submitted together with application package submittal to the City. Provide the original Abandonment Clearance Letter Forms. The City will distribute and seek comments from internal City Departments after the application is received and fees are paid.

NOTE: The applicant should determine if other utilities or interested entities are in or near the proposed area for abandonment, and obtain an Abandonment Clearance Letter from these parties. The City may require clearance letters from additional entities at its discretion. These may include North Coast Railroad Authority, Caltrans, etc.

If an agency or a utility company requires a certain condition be met that does not appear feasible, the applicant should resolve this with the agency or utility company prior to submission of the application submittal package.

City staff will not accept applications if any of the agencies or utility companies have expressed objection to the abandonment. Clearance Letters and Contact Forms are good for up to one year from the date of the signature. Agency and utility company contacts are updated as information of changes is received. To ensure proper routing of Abandonment Clearance Letter Form to the correct contact person(s), it is recommended that the applicant contact the agencies before sending the form.

7. The applicant shall submit initial deposit fees in the amount of $2,500, payable to the City of Willits. A check or money order will be accepted; cash will not be accepted. Any costs in excess of the deposit shall be belled to the applicant and must be paid prior to the City Council hearing.

8. Provide a Letter of Agency if an agent or representative is filling the application for the owner.

SAMPLE ABANDONMENT LETTER OF REQUEST
January 1, 2023
City of Willits
Community Development Dept.
111 E. Commercial Street
Willits, CA 95490
Subject: [Project Address] – Abandonment Application Letter of Request Mr. Dusty Duley,
We request the approval of an abandonment for a right-of-way at [project location]. The area to be abandoned is the southernly 8 feet of the 16-foot-wide alleyway between Lot 100 and Lot 101, as shown on the plat, recorded in Book 1 of Maps, Map No. 1 filed in the office of the Recorder at the County Clerk Recorders Office. The area will be later used to extend property boundaries into the right-of-way. The existing public utilities are proposed to be retained by easement.

Sincerely,
John Smith, P.E.

Project Engineer
[Company]

LETTER OF AGENCY
A Letter of Agency from the owner of the owners authorized representative must be submitted if the applicant is not the owner. The Letter of Agency grants the applicant permission to make application for the requested abandonment.

Date: ___________________
TO: City of Willits
Community Development Department
111 E. Commercial Street
Willits CA, 95490
I, the undersigned legal owner of record, hereby grant permission to:

Applicant: ____________________________________________ Phone: ____________________ Applicant’s Address: _______________________________________________________________ To apply for abandonment of: _______________________________________________________

________________________________________________________________________________ ________________________________________________________________________________ Assessor’s Parcel Number: __________________________________________________________ _____________________________________
(Signature of Owner of Record (MUST BE ORIGINAL))
_____________________________________________
(Print Name of Owner of Record)
_______________________________________ ___________________________________ (Address of Owner of Record) (Phone Number)
Application Number: ____________________________

ABANDONMENT CLEARANCE LETTER
TO: Agency Name: ____________________________________________________________________ Agency Address: _____________________________________________________________________ FROM: _____________________________________________________________________________ Phone: ___________________________ Email: _________________________________________ 1) Location of Abandonment:
2) Proposed use of abandoned area:
3) Are the utilities and "Public Service Easements" proposed to be retained (circle one)? YES / NO 4) Is there entitlement request associated with the abandonment (circle one)? YES / NO If YES, Planning Project/Case Number: ______________________________________________ This abandonment is being requested of the City. Please check the appropriate box below. Type or print your comments, if applicable, and return this document to the applicant within two weeks.

No objection to the proposed abandonment.

No objection to the proposed abandonment provided the following conditions are met.

Opposes abandonment.

Comments: _________________________________________________________________________

___________________________________________________________________________________ Agency Signature: ________________________ Name and Title: _______________________

ADJOINING PROPERTY OWNER CONTACT FORM
TO:

Adjoining Property Owner’s Name and Phone Number
Adjoining Property Address
Adjoining Property Owner’s Mailing Address
FROM:

Applicant’s Name and Phone Number
Applicant’s Address

1. REGARDING ABANDONMENT OF:

(attach more pages if necessary)

2. PROPOSED USE OF ABANDONED AREA:

(attach more pages if necessary)
The applicant is requesting the City of Willits abandon the:

Public right-of-way
Public service easement within the property described above As an adjoining property owner to the property, your comments are requested. Please check the appropriate box below and print or type your comments. Return the completed form to the applicant at the address above.

I support the proposed abandonment described above.

I object to the proposed abandonment described above.

COMMENTS: ____________________________________________________________________ _______________________________________________________________________________ (attach more pages if necessary) /
(Signature) (Print Name) (Date)
/
(Signature) (Print Name) (Date)
1 ORDINANCE NO. 2023-0
AN ORDINANCE ADDING CHAPTER 12.10 (RIGHT-OF-WAY ABANDONMENT) TO TITLE 12 (STREETS, SIDEWALKS, AND PUBLIC PLACES) OF THE WILLITS MUNICIPAL CODE.

WHEREAS, Title 12 of the Willits Municipal Code details the City’s policies as they relate to streets, sidewalks, and public places, including the establishment of public rights-of-way and the public’s use thereof; and
WHEREAS, the City Council finds that an amendment to Title 12 of the Willits Municipal Code is necessary and appropriate to ensure that the City provides a standard process for the abandonment of right-of-way, consistent with the authority provided by California Streets and Highway Code, Division 9, Part 3, Sections 8320 through 8325 inclusive.

NOW, THEREFORE, the City Council ordains as follows:

Section 1. Legislative Findings. The City Council hereby finds as follows:

1. The foregoing recitals are true and correct and are made a part of this Ordinance.

2. Amending Title 12 of the Willits Municipal Code is necessary to ensure that the City provides procedures to effectively review proposed right-of-way abandonments.

3. There is no possibility that the adoption of this ordinance will have a significant impact on the environment, and therefore, the adoption of this ordinance is exempt from the California Environmental Quality Act (“CEQA”), pursuant to Section 15061(b)(3) of the CEQA Guidelines (Title 14, Chapter 3 of the California Code of Regulations).

Section 2. Chapter 12.10 of the Willits Municipal Code is hereby added to read as follows:

Title 12 – STREETS, SIDEWALKS, AND PUBLIC PLACES
Chapter 12.10 – Right-of-way Abandonment

12.10.010 - Granting—Conditions—Authority.

12.10.020 - Application—Filing—Fee.

Application for the abandonment of a public right-of-way shall be filed at the office of the City Clerk upon a form provided and shall be accompanied by such information as may be required to describe fully and support the area proposed for abandonment.

12.10.030 - Hearing—Notice.

12.10.040 - Application—City Council action.

E. The conditions established by the Council for the abandonment are deemed necessary to protect the public health, safety and general welfare.

12.10.050 - Expiration.

12.10.070 - Renewals.

12.10.080 - Revocation.

In any case where the terms and conditions to the granting of an abandonment are not complied with, the City Council shall give notice to the holder of such approval of its intention to revoke the same. Proceedings for the revocation of an approved abandonment shall be conducted in the same manner as proceedings for action on the application therefor.

Section 3. Severability. If any section, subsection, sentence, clause or phrase of this Ordinance is for any reason held by a court of competent jurisdiction to be invalid or unconstitutional, such decision shall not affect the validity of the remaining portions of the Ordinance. The City Council of the City of Willits hereby declares that it would have passed this Ordinance and each section, subsection, sentence, clause, and phrase thereof irrespective of the fact that one or more sections, subsections, sentences, clauses or phrases may be held invalid or unconstitutional.

Section 4. Effective Date and Publication. This ordinance shall be and the same is hereby declared to be in full force and effect from and after thirty (30) days after the date of its passage.

Within fifteen (15) days after the passage of this Ordinance, the City Clerk shall cause a summary of said Ordinance to be published as provided in Government Code §36933, in a newspaper of general circulation published and circulated in the City of Willits, along with the names of the City Council voting for and against its passage.

The above and foregoing Ordinance was introduced by Councilmember _________ seconded by Councilmember___________, and passed and adopted at a regular meeting of the City Council of the City of Willits, held the 25th day of January, 2023, and adopted at a regular meeting of the City Council of 3 Willits held on the 8th day of February, 2023 by the following vote:

AYES:

NOES:

ABSENT:

GRETA KANNE, Mayor
City Council of the City of Willits
ATTEST:

DELORES PEDERSEN
City Clerk
PUBLISH: ________, 2023 and _______, 2023 (by summary).

EFFECTIVE DATE: ________, 2023.

Item No. 9a
Meeting Date: January 25, 2023

AGENDA SUMMARY REPORT
To: Honorable Mayor and Council Members
From: Karen Stevenson, Human Resources Manager
Agenda Title: APPROVE A REVISED COVID-19 PREVENTION PLAN (CPP) THAT ESTABLISHES NEW NON-EMERGENCY COVID-19 PREVENTION REGULATIONS, EFFECTIVE JANUARY 26, 2023.

Type: Presentation Consent Regular Agenda Public Hearing Urgent Time: 10 Minutes Summary of Request: On December 15th, the Occupational Safety and Health Standards Board voted to adopt non-emergency COVID-19 Prevention Regulations. The new regulations do not include any substantial requirements and remove several noteworthy requirements that were in the Emergency Temporary Standards (ETS). Due to the number of deletions and re-organization of standards, CIRA/REMIF composed the new plan for use by its members.

Major changes to this plan since the last CPP update include:
• Modified the definition of close contact to align with CDPH guidance. • Removes requirement of screening employees for COVID symptoms. • Removes facility inspection requirements specific to COVID. • Replaced requirement to train on specific COVID topics with when training is to be provided to employees.
• Eliminates the obligation to provide COVID testing at no cost for employees who are experiencing COVID symptoms but did not have close contact in the workplace. • Permits employers to exit from outbreak procedures when there is one or no new COVID-19 cases within a 14-day.
• Removes the provisions requiring employers to provide exclusion pay to employees.

Recommended Action: Accept a favorable motion to adopt the accompanying Resolution. Such action will accept and approve the COVID-19 Prevention Plan as presented.

Alternative(s): Instruct staff to prepare an alternative version incorporating suggestive comments.

Fiscal Impact: None.

Personnel Impact: None.

PROGRAM

ABSTRACT
This program outlines how the City
will maintain and protects the
health of its employees as it relates
to COVID-19.
1 PURPOSE
The Division of Occupational Safety and Health (DOSH) recognizes that COVID-19 constitutes a workplace hazard.

The purpose of the City COVID-19 Prevention Program (CPP) is to establish, implement and maintain a program that addresses this work-related hazard in order to provide employees a healthy and safe workplace as required under the California Occupational Safety and Health Act (Lab. Code §6300, et seq.) and associated regulations (8 CCR §3203 and §3205-3205.3).

Nothing in this CPP precludes the City from complying with federal, state, or local laws or public health orders or guidance that may recommend or require that the City adopt and implement measures that are more prescriptive and/or restrictive than those that are provided herein.

AUTHORITY AND RESPONSIBILITY
This CPP applies to all employees except for employees who do not have contact with other persons, employees who are teleworking, or who are covered under the City's Aerosol Transmissible Disease (ATD) program.

The City Manager has overall authority and responsibility for implementing the provisions of this CPP. In addition, all managers and supervisors are responsible for implementing and maintaining the CPP in their assigned work areas and for ensuring employees receive answers to questions about the program in a language they understand.

All employees are responsible for using safe work practices, following all directives, policies, and procedures, and assisting in maintaining a safe work environment.

EFFECTIVE PERIOD
The CPP shall apply until January 15, 2026.

DEFINITIONS
For the purposes of the CPP, the following definitions shall apply:
"Close Contact" means sharing the same indoor airspace as a COVID-19 case for a cumulative total of 15 minutes or more over a 24-hour period during the COVID-19 case's infectious period, as defined by this section, regardless of the use of face coverings, unless close contact is defined by regulation or order of the CDPH. If so, the CDPH definition shall apply. CDPH defines Close Contact by the size of the workplace:
• For indoor spaces of 400,000 or fewer cubic feet per floor, a close contact is defined as sharing the same indoor airspace as a COVID-19 case for a cumulative total of 15 minutes or more over a 24-hour period during the COVID-19 case's infectious period, as defined in the regulations, regardless of the use of face coverings.

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• For indoor spaces of greater than 400,000 cubic feet per floor, a close contact is defined as being within six feet of the COVID-19 case for a cumulative total of 15 minutes or more over a 24-hour period during the COVID-19 case's infectious period, as defined in the regulations, regardless of the use of face coverings.
• Offices, suites, rooms, waiting areas, break or eating areas, bathrooms, or other spaces that are separated by floor-to-ceiling walls shall be considered distinct indoor spaces.

Exception: Employees have not had a close contact if they wore a respirator required by the employer and used it in compliance with §5144, whenever they shared the same indoor airspace as the COVID-19 for a cumulative total of 15 minutes or more over a 24-hour period during the COVID-19 case's infectious period.
"COVID-19" means coronavirus disease, an infectious disease caused by the severe acute respiratory syndrome coronavirus 2 (SARS-CoV-2).
"COVID-19 case" A person who: (1) Has a positive COVID-19 test; or 2) Has a positive COVID19 diagnosis from a licensed health care provider; or (3) Is subject to COVID-19-related order to isolate issued by a local or state health official; or (4) Has died due to COVID-19, in determination of a local health department or per inclusion in the COVID-19 statistics of a county.
"COVID-19 hazard" means potentially infectious material that may contain SARS-CoV-2, the virus that causes COVID-19. Potentially infectious materials include airborne droplets, small particle aerosols, and airborne droplet nuclei, which most commonly result from a person or persons exhaling, talking or vocalizing, coughing, or sneezing, or from procedures performed on persons which may aerosolize saliva or respiratory tract fluids. "COVID-19 symptoms" means one of the following: (1) fever of 100.4 degrees Fahrenheit or higher or chills; (2) cough; (3) shortness of breath or difficulty breathing; (4) fatigue; (5) muscle or body aches; (6) headache; (7) new loss of taste or smell; (8) sore throat; (9) congestion or runny nose; (10) nausea or vomiting; or (11) diarrhea, unless a licensed health care professional determines the person's symptoms were caused by a known condition other than COVID-19. "COVID-19 test" means a viral test for SARS-CoV-2 that is: (1) Approved by the United States Food and Drug Administration (FDA) or has an Emergency Use Authorization from the FDA to diagnose current infection with the SARS-CoV-2 virus; and (2) Administered in accordance with the FDA approval or the FDA Emergency Use Authorization as applicable. To meet the returnto-work criteria set forth in subsection (c)(10), a COVID-19 test may be self-administered and self-read only if another means of independent verification of the results can be provided (e.g., a time-stamped photograph of the results.
"Exposed Group" All employees at a work location, working area, or a common area at work, within employer provided transportation covered by section 3205.3, or residing within housing covered by section 3205.2, where an employee was present at any time during the infectious COVID-19 PREVENTION PLAN (CPP) FOR

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period. A common area at work includes bathrooms, walkways, hallways, aisles, break or eating areas, and waiting areas. The following exceptions apply; A) For the purposed of determining the exposed group, a place where persons momentarily pass through while everyone is wearing face coverings, without congregating, is not a work location, working area, or a common area at work.

B) If the COVID-19 case was part of a distinct group of employees who are not present at the workplace at the same time as other employees, for instance a work crew or shift that does not overlap with another work crew or shift, only employees within that distinct group are part of the exposed group.

C) If the COVID-19 case visited a work location, working area, or a common area at work for less than 15 minutes during the infectious period, and all persons were wearing face coverings at the time the COVID-19 case was present, other people at the work location, working area, or common area are not part of the exposed group.

NOTE: An exposed group may include the employees of more than one employer. "Face covering" A surgical mask, a medical procedure mask, a respirator worn voluntarily, or a tightly woven fabric or non-woven material of at least two layers that completely covers the nose and mouth and is secured to the head with ties, ear loops, or elastic bands that go behind the head. If gaiters are worn, they shall have two layers of fabric or be folded to make two layers.

A face covering is a solid piece of material without slits, visible holes, or punctures, and must fit snugly over the nose, mouth, and chin with no large gaps on the outside of the face. A face covering does not include a scarf, ski mask, balaclava, bandana, turtleneck, collar, or single layer of fabric. This definition includes clear face coverings or cloth face coverings with a clear plastic panel that otherwise meet this definition, and which may be used to facilitate communication with people who are deaf or hard-of-hearing or others who need to see a speaker's mouth or facial expressions to understand speech or sign language respectively. "Infectious period" means the following time period, unless otherwise defined by CDPH regulations or order, in which case the CDPH definition shall apply:
1) For COVID-19 cases who develop COVID-19 symptoms: from two days before the date of symptom onset until ten days have passed after symptoms first appeared, or through day five if testing negative on day five or later; AND twenty-four hours have passed with no fever, without the use of fever-reducing medications, and symptoms have improved. 2) For COVID-19 cases who never develop COVID-19 symptoms: from 2 days before the positive specimen collection date through ten days (or through day five if testing negative on day five or later) after the date on which the specimen for their first positive test for COVID-19 was collected.
"Respirator" A respiratory protection device approved by the National Institute for Occupational Safety and Health (NIOSH) to protect the wearer from particulate matters, such as an N95 filtering facepiece respirator.

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"Returned case" A COVID-19 case who was excluded from work but returned pursuant to subsection §3205(c)(5)(A) and did not develop any COVID-19 symptoms after returning. A person shall only be considered a returned case for 90 days after the initial onset of COVID-19 symptoms or, if the person never developed COVID-19 symptoms, for 90 days after the first positive test. If a period of other than 90 days is required by a CDPH regulation or order, that period shall apply.
"Worksite" For the limited purposes of this section and §3205.1, means the building, store, facility, agricultural field, or other location where a COVID-19 case was present during the infectious period. It does not apply to buildings, floors, or other locations of the employer that a COVID-19 case did not enter
COVID-19 AS A POTENTIAL WORK-RELATED HAZARD
An employee is potentially exposed to COVID-19 Hazards when near other persons, whether or not the employee is performing an assigned work task.

The City will treat all persons as potentially infectious, regardless of symptoms, vaccination status, or negative COVID-19 Test results.

COVID-19 shall be considered a hazard specific to an employee's job assignments and job duties if those assignments and/or duties bring the employee near other persons MEASURES ADOPTED BY THE CITY TO PREVENT COVID-19 TRANSMISSION AND TO IDENTIFY AND CORRECT COVID-19 HAZARDS AT CITY WORKSITES The City recognizes that COVID-19 is an airborne infectious disease and treats it as such.

When determining measures to prevent COVID-19 transmission and to identify and correct COVID-19 Hazards, the City reviews applicable orders and guidance related to COVID-19 from the CDH, DOSH, and the local health department.

The City adopted the following measures to prevent COVID-19 transmission and to identify and correct COVID-19 Hazards at City Worksites and facilities:
(1) The City investigates COVID-19 illness at the workplace; (2) The City makes COVID-19 Tests available at no cost to employees to all employees who had a Close Contact COVID-19;
(3) The City provides Face Coverings to all employees and requires that such Face Coverings are worn when required by regulation or order from the CDPH or local health department:
(4) The City ensures adequate ventilation as required by Cal/OSHA regulations; and, (5) The City keeps adequate records and completes all required reports.

INVESTIGATING AND RESPONDING TO COVID-19 CASES
In the event employees test positive for COVID-19 or are diagnosed with COVID-19 by a health care provider, the City will instruct the employees to remain at or return to their home or place COVID-19 PREVENTION PLAN (CPP) FOR

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of residence and not report to a worksite until such time as the employees satisfy the minimum criteria to return to work. An investigation will be conducted to determine who may have had close contact with COVID-19 case.

All employees who had potential COVID-19 close contact in our workplace will be:
• Informed of their possible exposure to COVID-19 in the workplace while maintaining confidentiality, including independent contractors and volunteers • Offered COVID-19 testing through their health provider or if not covered by insurance offered testing through another provider at no cost during their working hours The City will protect the confidentiality of the COVID-19 cases and will not disclose to other employees the fact that the employees tested positive for or were diagnosed with COVID-19.

The City will keep confidential all personal identifying information of COVID-19 cases unless expressly authorized by the employees to disclose such information or as other permitted or required under the law.

Contact Tracing
The City will collect the following information as part of its investigation:
(1) The employee's name;
(2) The employee's contact information;
(3) The employee's occupation;
(4) The location where the employee worked;
(5) The date of the employee's last day at the workplace; and (6) The date of the employee's positive COVID-19 Test and/or COVID-19 diagnosis.

If the City determines that there were any COVID-19 close contacts, the City will review and follow current CDPH guidance for quarantine and other measures to reduce transmission.

Reporting the Potential Exposure to Other Employees
The City will comply with all reporting and recording obligations as required under the law, including, but not limited to, reporting the COVID-19 case to the following individuals and institutions as required based on the individual circumstances: (1) employees who were present at a worksite when the COVID-19 case was present; and (2) subcontracted employees who were present at the worksite.

The City will provide COVID-19 testing at no cost to employees during their working hours to all employees who had potential COVID-19 close contact at a worksite.

Investigation to Determine Whether Workplace Conditions Contributed to COVID-19 Exposure
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The City will conduct an investigation in order to determine whether any worksite conditions could have contributed to the risk of COVID-19 exposure and what could be done to reduce exposure to COVID-19 hazards.

EXCLUSION OF COVID-19 CASES
Where we have a COVID-19 case in our workplace and, in the event of an outbreak, all employees within an Exposed Group who had a close contact, will be excluded from the workplace until our return-to-work requirements are met.

Additionally, we will continue and maintain an employee's earnings, seniority, and all other employee rights and benefits whenever we've demonstrated that the COVID-19 exposure is work related.

RETURN-TO-WORK CRITERIA
The City will ensure that COVID-19 cases are excluded from the worksite until the individual satisfies the minimum return to work criteria as noted below:. • COVID-19 cases who do not develop COVID-19 symptoms shall not return to work during their infectious period;
• COVID-19 Cases who develop COVID-19 Symptoms shall not return to work during the shorter of the following: (1) the Infectious Period; or (2) through 10 days after the onset of symptoms and at least 24 hours have passed since a fever of 100.4 degrees Fahrenheit or higher has resolved without the use of fever-reducing medication.

Regardless of the employee's vaccination status, previous infection, or lack of COVID-19 Symptoms, a COVID-19 Case shall wear a Face Covering in the workplace until 10 days have passed since the date that COVID-19 Symptoms began or, if the COVID-19 Case did not present COVID-19 Symptoms, from the date of their first positive COVID-19 test.

The above requirements shall apply regardless of whether an employee has previously been excluded from the workplace or the City took other precautions in response to an employee's Close Contact or membership in an exposed group.

The City will provide a COVID-19 Case that is excluded from the workplace information regarding COVID-19-related benefits to which the employee may be entitled under applicable federal, state, or local laws. The City will provide the employee information on any benefits available under legally mandated sick leave, if applicable, workers' compensation law, local government requirements, the City’s own leave policies, and leave guaranteed by contract.

Close Contact Exposure
The City reviews current CDPH guidance for employees who had a Close Contact, including guidance regarding required or recommended quarantines and other measures intended to reduce the transmission of COVID-19.

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The City will provide any employee who had a Close Contact and must be excluded from the workplace information regarding COVID-19-related benefits to which the employee may be entitled under applicable federal, state, or local laws. The City will provide the employee information on any benefits available under legally mandated sick leave, if applicable, workers' compensation law, local government requirements, the City’s own leave policies, and leave guaranteed by contract.

ISOLATION, QUARANTINE AND EXCLUSION ORDERS
If an order to isolate, quarantine, or exclude an employee is issued by a local or state health official, the City will not allow any employee who is subject to such order to report to work until the employee satisfies the isolation or quarantine requirements or the order is lifted.

If no violations of local or state health official orders for isolation, quarantine, or exclusion would result, the City may request that DOSH allow employees to return to work on the basis that the removal of an employee would create undue risk to a community's health and safety.

In such cases, the City would implement effective control measures in order to prevent the transmission of COVID-19 in the workplace, including isolating the employee at the workplace and, if isolation is not feasible, using Respirators.

NOTICE OF WORKPLACE EXPOSURES
When Labor Code §6409.6 or any successor law is in effect, in the event of a workplace COVID19 exposure, the City will provide notice to employees and the employers of independent contractors who were present at the Worksite at the same time as the COVID-19 Case. The City will provide such notice in a form readily understandable to employees, as required by Labor Code §6409.6.

When Labor Code §6409.6 or any successor law is in effect, in the event of a workplace COVID19 exposure, the City will provide notice to the authorized representative, if any, of the COVID19 Case and of any employee who had a workplace COVID-19 exposure as a result of the COVID-19 Case.

CORRECTION OF COVID-19 HAZARDS
The City will implement effective policies and/or procedures for correcting unsafe or unhealthy conditions, work practices, policies and procedures in a timely manner based on the severity of the hazard.

This includes, but is not limited to, implementing controls and/or policies and procedures in response to the evaluations conducted related to the identification and evaluation of COVID19 hazards and investigating and responding to COVID-19 cases at City worksites.

FACE COVERINGS
The City shall provide face coverings to all employees upon request and ensure they are worn by employees when required by orders from CDPH. Employees will ensure required face COVID-19 PREVENTION PLAN (CPP) FOR

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coverings are clean and undamaged, and they are worn over the nose and mouth. If a face covering is in need of replacement, employees should contact their supervisor to request a new face covering.

When employees are required to wear face coverings, the following exceptions apply:

A. When an employee is alone in a room or vehicle.

B. While eating or drinking at the workplace, provided employees are at least six feet apart and outside air supply to the area, if indoors, has been maximized to the extent feasible.

C. Employees wearing respirators required by the employer and used in compliance with CCR Title 8 §5144.

D. Employees who cannot wear face coverings due to a medical or mental health condition or disability or who are hearing-impaired or communicating with a hearing-impaired person.

Alternatives will be considered on a case-by-case basis.

E. Specific tasks that cannot feasibly be performed with a face covering. This exception is limited to the time period in which such tasks are actually being performed.

Any employee not wearing a face covering, pursuant to the exceptions listed in items (d) and (e) above, the City will assess COVID-19 Hazards and take action as necessary based on General Industry Safety Orders, including §3205 and §3203.

The City will not prevent or discourage any employee from wearing a Face Covering, including a Respirator, when the use of such a Face Covering is not required by a regulation or order from the CDPH or local health department.

Notwithstanding the above, the City may prevent an employee from wearing a Face Covering if the use of such Face Covering would create a safety hazard.

RESPIRATORS
Upon request, the City shall provide any employee who is working indoors or in a vehicle with more than one person a Respirator for the employee's voluntary use. The City will provide such Respirators at no cost to the employee.

However, the City will not provide an employee a Respirator if the City determines that the employee's use of such Respirator will itself create a hazard.

If the City determines that any voluntary Respirator use is permissible, the City will provide the employee information contained in Appendix D to Title 8, §5144 ("Information for Employees Using Respirators When Not Required Under the Standard"). The City will ensure that the employee is provided with a Respirator of the correct size, that the employee is trained how to properly wear the Respirator provided, that the employee knows how to perform a seal check according to the manufacturer's instructions each time a Respirator is worn, and that the employee understands that facial hair interferes with a seal.

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As part of the provision of Respirators, the City will establish and implement those elements of a written Respiratory protection program necessary to ensure that any employee using a Respirator voluntarily is medically able to use that Respirator, and that the Respirator is cleaned, stored, and maintained so that its use does not present a health hazard to the employee.

The City will provide Respirators, training, and medical evaluations at no cost to the employee.

VENTILATION
The City will monitor and review CDPH and DOSH guidance regarding ventilation for indoor workplaces, including, but not limited to, the "Interim Guidance for Ventilation, Filtration, and Air Quality in Indoor Environments."
The City will evaluate whether current indoor ventilation is adequate in order to reduce the risk of transmission of SARS-CoC-2 if a COVID-19 Case enters the workplace. Where such indoor ventilation is not adequate, the City will implement changes as necessary to provide adequate ventilation.

The City will require that employees who use vehicles for work-related purposes maximize the supply of outside air inside the vehicle to the extent feasible, except when doing so would cause a hazard to employees or expose them to inclement weather.

In the event of a workplace COVID-19 outbreak, the City will comply with the ventilation requirements below, which are set forth at §3205.1.

For the purpose of determining whether there exists an "outbreak," the City will consider an "outbreak" to mean three (3) or more employee COVID-19 Cases within an exposed group who have visited the Worksite during their Infectious Period during any 14-day period. The City will use this definition unless a CDPH regulation or order defines the term "outbreak" using a different number of COVID-19 Cases or a different time period for determining the existence of a workplace COVID-19 outbreak.

In buildings or structures with mechanical ventilation, the City will filter recirculated air with Minimum Efficiency Reporting Value ("MERV")-13 or higher efficiency filters if compatible with the ventilation system. If MERV-13 or higher filters are not compatible with the ventilation system, employers shall use filters with the highest compatible filtering efficiency.

Where ventilation is inadequate to reduce the risk of COVID-19 transmission, the City will use High Efficiency Particulate Air ("HEPA") air filtration units in accordance with manufacturers' recommendations in indoor areas occupied by employees for extended periods.

TRAINING AND INSTRUCTION OF EMPLOYEES
The City will provide training and instruction under the following circumstances:
(1) When this CPP is adopted or updated;
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(2) To all new employees;
(3) To all employees given new job assignments for which training has not previously been received;
(4) Whenever new substances, processes, procedures or equipment are introduced to the workplace and represent a new hazard;
(5) Whenever the City is made aware of a new or previously unrecognized hazard; and (6) For supervisors to familiarize themselves with the safety and health hazards to which employees under their immediate direction and control may be exposed.

REPORTING, RECORDKEEPING, AND ACCESS
It is the City’s policy to:
• Report information about COVID-19 cases at a City worksite to the local health department whenever required by law, and provide any related information requested by the local health department.
• Maintain records of COVID -19 cases and close contact investigations for two (2) years beyond the period in which the record is necessary to meet the requirements of §3205 and §3205.3.
• Make our written COVID-19 Prevention Program available at the worksite to employees, authorized employee representatives, and to representatives of Cal/OSHA immediately upon request.
• The City will retain the notices that the City provides to employees, the employers of independent contractors, and employee organization in the event of a workplace COVID19 exposure for three (3) years in accordance with Labor Code §6409.6(k) or any successor law.

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MULTIPLE COVID-19 INFECTIONS AND COVID-19 OUTBREAKS
If there are three or more COVID-19 cases within a 14-day period or a worksite is identified by the local health department as the location of an outbreak, this section of CPP will stay in effect until there are no new COVID-19 cases detected at that worksite for a 14-day period, unless a CDPH regulation or order defines outbreak using a different number of COVID-19 cases and/or different time period. In which case this section applies when the number of cases at the worksite constitutes an outbreak under CDPH's definition.

COVID-19 testing
We will make COVID-19 testing available at no cost to all employees within the exposed group except for employees who were not present during the period of an outbreak identified by a local health department or the relevant 14-day period, or for COVID-19 cases who did not develop symptoms after returning to work, no testing is required for 90 days after the initial onset of COVID-19 symptoms or, for COVID-19 cases who never developed symptoms, 90 days after the first positive test. COVID-19 testing will be provided at no cost to employees during employees' working hours.

COVID-19 testing consists of the following:
• Testing shall be made available to all employees in the exposed group and then provided weekly.
• Employees who had close contact may return to work if testing negative after five days from exposure.

All employees in the exposed group shall wear face coverings when indoors or when outdoors and less than six feet from another person.

Notice shall be given to employees in the exposed group of their right to request a respirator for voluntary use if they are not fully vaccinated.

An evaluation of the worksite will be completed to determine whether to implement physical distancing of at least six feet between persons or, where six feet of physical distancing is not feasible, the use of cleanable solid partitions of sufficient size to reduce COVID-19 transmission.

Exclusion of COVID-19 cases
The City will ensure COVID-19 cases and employees who had COVID-19 exposure are excluded from the worksite in accordance with our CPP Exclusion of COVID-19 Cases and Return to Work Criteria requirements, and local health officer orders if applicable.

COVID-19 investigation, review, and hazard correction
In addition to the CPP Identification and Evaluation of COVID-19 Hazards and Correction of COVID-19 Hazards, the City will immediately perform a review of potentially relevant COVID-19 PREVENTION PLAN (CPP) FOR

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COVID-19 policies, procedures, and controls and implement changes as needed to prevent further spread of COVID-19.

The investigation and review will be documented and include:
• Investigation of new or unabated COVID-19 hazards including:
○ Our leave policies and practices and whether employees are discouraged from remaining home when sick.
○ Our COVID-19 testing policies.
○Insufficient outdoor air.
○Insufficient air filtration.
○Insufficient physical distancing.
• Updating the review:
○Every thirty days that the outbreak continues.
○In response to new information or to new or previously unrecognized COVID-19 hazards.
○When otherwise necessary.
• Implementing changes to reduce the transmission of COVID-19 based on the investigation and review. We will consider:
○ Moving indoor tasks outdoors or having them performed remotely. ○Increasing outdoor air supply when work is done indoors. ○Improving air filtration.
○Increasing physical distancing as much as possible.
○Respiratory protection.

In buildings or structures with mechanical ventilation, we will filter recirculated air with minimum efficiency reporting value (MERV) 13 or higher efficiency filters if compatible with the ventilation system. If MERV-13 or higher filters are not compatible with the ventilation system, we will use filters with the highest compatible filtering efficiency. We will also evaluate whether portable mounted high efficiency particulate air (HEPA) filtration units or other air cleaning systems would reduce the risk of transmission and, if so, will implement their use to the degree feasible.

Major COVID-19 Outbreaks
If there are 20 or more COVID-19 cases within a 30-day period, this section of CPP will stay in effect until there are no new COVID-19 cases detected at that worksite for a 14-day period.

COVID-19 testing
In addition to outbreak testing requirements, testing will be required of all employees in the exposed group, regardless of vaccination status twice a week, or more frequently if recommended by the local health department. COVID-19 testing will be provided at no cost to employees during employees' working hours. Employees in the exposed group shall be COVID-19 PREVENTION PLAN (CPP) FOR

CITY OF WILLITS
Updated on [1/11/23]

Page 13 ends

tested or shall be excluded and follow the return to work requirements of §3205(c)(10) starting from the date that the outbreak begins.

The City will also report the outbreak to Cal/OSHA.

The City will provide a respirator for voluntary use in compliance with §5144 (c)(2) to employees in the exposed groups and will determine the need for a respiratory protection program or changes to an existing respiratory protection program under §5144 to address COVID-19 hazards.

Any employees in the exposed group who are not wearing respirators required by this policy and used in compliance with §5144 shall be separated from other persons by at least six feet, except where it can be demonstrated that six feet of separation is not feasible, and except momentary exposure while persons are in movement. Methods of physical distancing include:
telework or other remote work arrangements; reducing the number of persons in an area at one time, including visitors; staggered arrival, departure, work, and break times; and adjusted work processes or procedures, such as reducing production speed, to allow greater distance between employees. When it is not feasible to maintain a distance of at least six feet, individuals shall be as far apart as feasible.

COVID-19 PREVENTION PLAN (CPP) FOR

CITY OF WILLITS
Updated on [1/11/23]

Page 14 ends

Appendix A
Current CDPH Quarantine Guidance as of 11/09/22
For employees who had a close contact, employers must review CPDH guidance and implement quarantine and other measures to prevent COVID-19 transmission in the workplace. Please refer to table 2 and table 3 below for CDPH quarantine guidance after close contact. Where the tables refer to action to be taken on a specified day (e.g. "day 5" or "day 10"), day 1 is the first day following the onset of symptoms or, if no symptoms develop, the day following the first positive test.

Table 1: Exclusion Requirements for Employees Who Test Positive for COVID-19 Requirements apply
to all employees, regardless of
vaccination status, previous
infection, or lack of symptoms.
• Employees who test positive for COVID-19 must be
excluded from the workplace for at least 5 days after
start of symptoms or after date of first positive test if no symptoms.
• Isolation can end and employees may return to the
workplace after day 5 if symptoms are not present or
are resolving, and a diagnostic specimen* collected
on day 5 or later tests negative.
• If an employee's test on day 5 (or later) is positive, isolation can end and the employee may return to
the workplace after day 10 if they are fever-free for
24 hours without the use of fever reducing
medications.
• If an employee is unable or choosing not to test,
isolation can end and the employee may return to
the workplace after day 10 if they are fever-free for
24 hours without the use of fever reducing
medications.
• If an employee has a fever, isolation must continue,
and the employee may not return to work until 24
hours after the fever resolves without the use of
fever reducing medications.
• If an employee's symptoms other than fever are not
resolving, they may not return to work until their
symptoms are resolving or until after day 10.
• Employees must wear face coverings around others
for a total of 10 days.
*Antigen test preferred.

COVID-19 PREVENTION PLAN (CPP) FOR

CITY OF WILLITS
Updated on [1/11/23]

Page 15 ends

Table 2: Employees Who Are Exposed to Someone with COVID-19 – Asymptomatic For employees who are
asymptomatic.

Applies to all employees,
regardless of vaccination status.
• Exposed employees must test within 3 to 5 days after
their last close contact. Persons infected within the
prior 90 days do not need to be tested unless
symptoms develop.
• Employees must wear face coverings around others
for a total of 10 days after exposure
• If an exposed employee develops symptoms, they
must be excluded pending the results of a test.
• If an exposed employee who develops symptoms is
unable to test or choosing not to test, they must be
excluded until 10 days after the date of symptom
onset.
• If an exposed employee tests positive for COVID- 19,
they must follow the isolation requirements above in
Table 1.
• Employees are strongly encouraged to get
vaccinated and boosted.
*Antigen test preferred.

Table 3: Employees Who Are Exposed to Someone with COVID-19 - Symptomatic For employees who are
symptomatic.

Applies to all employees,
regardless of vaccination status.
• Symptomatic employees must be excluded and test
as soon as possible. Exclusion must continue until
test results are obtained.
• If the employee is unable to test or choosing not to
test, exclusion must continue for 10 days.
• If the employee tests negative and returns to work
earlier than 10 days after the close contact, the
employee must wear a face covering around others
for 10 days following the close contact.
• CDPH recommends continuing exclusion and
retesting in 1-2 days if testing negative with an
antigen test, particularly if tested during the first 1- 2 days of symptoms.
• For symptomatic employees who have tested
positive within the previous 90 days, using an
antigen test is preferred.

Resolution No. 2023-__ Page 1 of 1 January 25, 2023
RESOLUTION NO. 2023-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILLITS APPROVING A NONEMERGENCY COVID-19 PREVENTION PLAN WHEREAS, the City Council, from time to time, reviews and adopts policies and procedures to improve the efficiency of the organization; and WHEREAS, the City Council desires to adopt a Non-Emergency COVID-19 Prevention Plan for the purpose of establishing COVID -19 prevention regulations; and NOW, THEREFORE, BE IT RESOLVED that the Willits City Council does hereby authorize and approve the City of Willits Non-Emergency COVID-19 Prevention Plan on Attachment A, which is attached hereto.

The above and foregoing Resolution was introduced by Councilmember seconded by Councilmember , and passed and adopted at a regular meeting of the City Council of the City of Willits, held on the 25th day of January, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ATTEST:

GRETA KANNE, Mayor
City Council of the City of Willits
DELORES PEDERSEN, City Clerk
Item No. 9b
Meeting Date: January 25, 2023

AGENDA SUMMARY REPORT
To: City of Willits Successor Agency Board Members
From: Manuel Orozco, Finance Director
Agenda Title: ADOPT A RESOLUTION TO APPROVE THE RECOGNIZED OBLIGATION PAYMENT SCHEDULE 22-23 AND ADMINISTRATIVE BUDGET FOR JULY 2022 THROUGH JUNE 2023.

Type: Presentation Consent Regular Agenda Public Hearing Urgent Time: 15 min.

Summary of Request: The Successor Agency needs to consider the following:

ROPS 23-24 and July 2023 through June 2024 Administrative Budget The Dissolution Act requires the Successor Agency to approve a Recognized Obligation Payment Schedule (ROPS) annually. The ROPS is a document that includes all the anticipated “enforceable obligations” of the former Willits Redevelopment Agency that must be administered by the Successor Agency. The remaining obligations include bond payments, related fees, and Successor Agency administrative costs. This second action is necessary should the Department of Finance deny the certification of the Last and Final ROPS as approved by the Council on January 11th.

The Successor Agency Board is meeting to consider adoption of the ROPS 23-24 for obligations anticipated in the July 1, 2023 through June 30, 2024 period. The ROPS 23-24 will then be forwarded to the Mendocino Countywide Oversight Board (Oversight Board) for its consideration at a January 26, 2023 meeting. The final ROPS 23-24 will be submitted to the State Department of Finance and the CountyAuditor Controller by February 1, 2023. If it is not approved and submitted by February 1st, the Successor Agency will be subject to a late-fee of up to $10,000 per day. Former property tax increment will be distributed to fund the ROPS in June 2023 and January 2024 based on the final amounts approved by the Oversight Board and DOF.

Enforceable Obligations
The requested enforceable obligations consist of debt service payments and administrative costs to wind down the Successor Agency. The ROPS 23-24 requests $359,478 in Redevelopment Property Tax Trust Fund (RPTTF) funds to fund the following items:
• Debt service payment on the 2020 Tax Allocation Refunding Bonds ($327,978) • Bond trustee fees ($2,700); and
• Administrative cost allowance ($28,800).

The Successor Agency is also required to adopt an annual administrative budget. The Successor Agency is proposing an Administrative Budget of $28,800 for Fiscal Year 2023-24, which is requested under Item 2 on the ROPS 23-24. The proposed budget is based on actual administrative costs incurred by the Successor Agency in prior ROPS periods and estimates for costs for the upcoming period. An Administrative Budget is provided for the Successor Agency Board’s approval.

Prior Period Adjustment
The Successor Agency will be submitting a Prior Period Adjustment (PPA) for the ROPS 20-21 to the County Auditor-Controller by the time ROPS is sent to the State. The PPA compares the difference between approved versus actual expenses made on ROPS 20-21 obligations. During this period, the Successor Agency expects to have a PPA of $1,453 which is expected to be adjusted into the Department of Finance’s final ROPS determination.

Recommended Action: Adopt the Resolution approving the ROPS 23-24 and Administrative Budget for the period July 2023 through June 2024.

Alternative(s): The Successor Agency Board could approve the ROPS 23-24 with revisions. The ROPS 23-24 must be approved and submitted to DOF by February 1, 2023 to avoid financial penalties.

Fiscal Impact: All anticipated Successor Agency expenditures for each fiscal year must be placed on the ROPS and approved by the Oversight Board and Department of Finance in order to receive funding.

Personnel Impact: Some staff time (City Manager, City Clerk, Finance Director, and Community Development Director) will be involved in the continuing business of winding down the affairs of the former redevelopment agency, but the details of those processes are difficult to quantify because of changing rules, forms and reporting requirements for administering the Successor Agency.

Reviewed by: City Manager City Attorney Assistant City Manager City Clerk Finance Director Human Resources Risk Manager
Council Action: Approved Denied Other: ________________________________________ Records: Agreement Resolution #_________ Ordinance #_________ Other _________ Recognized Obligation Payment Schedule (ROPS 23-24) - Summary Filed for the July 1, 2023 through June 30, 2024 Period Successor Agency: Willits
County: Mendocino
Current Period Requested Funding for Enforceable
Obligations (ROPS Detail)
23-24A Total
(July -
December)
23-24B Total
(January -
June)
ROPS 23-24
Total
A Enforceable Obligations Funded as Follows (B+C+D) $ - $ - $ - B Bond Proceeds - - -
C Reserve Balance - - -
D Other Funds - - -
E Redevelopment Property Tax Trust Fund (RPTTF) (F+G) $ 326,830 $ 32,648 $ 359,478 F RPTTF 326,830 32,648 359,478
G Administrative RPTTF - - -
H Current Period Enforceable Obligations (A+E) $ 326,830 $ 32,648 $ 359,478 Certification of Oversight Board Chairman:

Name Title
Pursuant to Section 34177 (o) of the Health and Safety
code, I hereby certify that the above is a true and
accurate Recognized Obligation Payment Schedule for
the above named successor agency. /s/
Signature Date
Exhibit A
Willits
Recognized Obligation Payment Schedule (ROPS 23-24) - ROPS Detail July 1, 2023 through June 30, 2024

A B C D E F G H I J K L M N O P Q R S T U V W
Item
# Project Name Obligation
Type
Agreement
Execution
Date
Agreement
Termination
Date
Payee Description Project Area
Total
Outstanding
Obligation
Retired
ROPS
23-24
Total
ROPS 23-24A (Jul - Dec)
23-24A
Total
ROPS 23-24B (Jan - Jun)
23-24B
Total
Fund Sources Fund Sources
Bond
Proceeds
Reserve
Balance
Other
Funds RPTTF Admin
RPTTF
Bond
Proceeds
Reserve
Balance
Other
Funds
RPTTF
Admin
RPTTF
$359,478 $359,478 $- $- $- $326,830 $- $326,830 $- $- $- $32,648 $- $32,648 2 Administrative
Costs
Admin
Costs
02/01/
2012
06/30/2025 City of
Willits
Administrative
Costs
Willits
Improvement
and
Development
Project Area
28,800 N $28,800 - - - - - $- - - - 28,800 - $28,800
3 Bond Trustee
Fee to US
Bank
Fees 09/01/
2002
09/30/2025 U. S.

Bank
Annual
Trustee fee
Willits
Improvement
and
Development
Project Area
2,700 N $2,700 - - - 2,700 - $2,700 - - - - - $-
11 2020 Tax
Allocation
Refunding
Bond
Refunding
Bonds
Issued
After 6/27/
12 01/15/
2020
09/01/2024 US
Bank
Refunded
2002 Tax
Allocation
Bonds
Willits
Improvement
and
Development
Project Area
327,978 N $327,978 - - - 324,130 - $324,130 - - - 3,848 - $3,848 Willits
Recognized Obligation Payment Schedule (ROPS 23-24) - Report of Cash Balances July 1, 2020 through June 30, 2021
(Report Amounts in Whole Dollars)
Pursuant to Health and Safety Code section 34177 (l), Redevelopment Property Tax Trust Fund (RPTTF) may be listed as a source of payment on the ROPS, but only to the extent no other funding source is available or when payment from property tax revenues is required by an enforceable obligation.

A B C D E F G H
ROPS 20-21 Cash Balances
(07/01/20 - 06/30/21)
Fund Sources
Comments
Bond Proceeds Reserve Balance Other Funds RPTTF
Bonds issued
on or before
12/31/10
Bonds issued
on or after
01/01/11
Prior ROPS
RPTTF and
Reserve
Balances retained
for future
period(s)
Rent, grants,
interest, etc.

Non-Admin
and Admin
1 Beginning Available Cash Balance (Actual 07/01/20)
RPTTF amount should exclude "A" period distribution
amount.
428,381
2 Revenue/Income (Actual 06/30/21)
RPTTF amount should tie to the ROPS 20-21 total
distribution from the County Auditor-Controller
200,557
3 Expenditures for ROPS 20-21 Enforceable Obligations
(Actual 06/30/21)
378,781 This amount includes actual debt service
payments made; bond trustee costs and
administrative costs.
4 Retention of Available Cash Balance (Actual 06/30/21) RPTTF amount retained should only include the amounts
distributed as reserve for future period(s)
5 ROPS 20-21 RPTTF Prior Period Adjustment
RPTTF amount should tie to the Agency's ROPS 20-21 PPA
form submitted to the CAC
No entry required 1,453 Per 2021 DOF Annual Recognized Obligation Payment Schedule Letter Dated 3/10/2020
6 Ending Actual Available Cash Balance (06/30/21)
C to F = (1 + 2 - 3 - 4), G = (1 + 2 - 3 - 4 - 5)
$- $- $- $- $248,704
Willits
Recognized Obligation Payment Schedule (ROPS 23-24) - Notes July 1, 2023 through June 30, 2024
Item # Notes/Comments
2 Annual Administrative Costs of Facilitating Bond payments, Arbitrage, Continuing Disclosures, Attorney Fees, Office Overhead Audit and other Successor Agency Expenses 3 Annual Trustee Fees
11 Bond and Interest payments
Sucessor Agency to the Willits Redevelopment Agency
Adminmistrative Estimate - FY 24-25
Overhead Expense
Regular Salaries 16,300.00
FICA 100.00
Medicare 250.00
Health Care 300.00
Retirement 1,000.00
Unemployment 2,250.00
Workers Compensation 1,300.00
21,500.00
Communications 100.00
Office Expense 500.00
Professional Services 1,100.00
Other Contracts
Overhead and Admin 5,600.00
Total Administrative Costs 28,800.00
Exhibit B
Resolution No. 2023- Page 1 of 1 January 25, 2023
RESOLUTION NO. 2023-XX

RESOLUTION OF THE SUCCESSOR AGENCY TO THE FORMER WILLITS

REDEVELOPMENT AGENCY APPROVING A RECOGNIZED OBLIGATION PAYMENT SCHEDULE 23-24 FOR JULY 2023 THROUGH JUNE 2024 AND APPROVING A JULY 2023 THROUGH JUNE 2024 ADMINISTRATIVE BUDGET.

WHEREAS, pursuant to Assembly Bill (“AB”) x1 26, as amended by AB 1484 and Senate Bill 107 (or the “Dissolution Act”, as codified in the California Health & Safety Code), the City of Willits elected to become the Successor Agency to the former Willits Redevelopment Agency (“Successor Agency”); and
WHEREAS, among the duties of successor agencies is the preparation of a recognized obligation payment schedule (“ROPS”) for the ensuing twelve-month period for consideration by the countywide oversight board and California Department of Finance (“DOF”) for administering the wind-down of financial obligations of its former redevelopment agency; and WHEREAS, the Dissolution Act requires that the proposed ROPS be transmitted to a countywide oversight board, after which time the countywide oversight board may approve and transmit the adopted ROPS to DOF, the State Controller, and the County auditor-controller for their consideration; and
WHEREAS, Successor Agency staff have prepared the Last and Final ROPS which was approved on January 11, 2023. Staff was directed by the Department of Finance to develop the proposed ROPS 23-24 for the twelve-month period from July 1, 2023 through June 30, 2024, attached hereto as Exhibit “A” during the time in which the Last and Final ROPS is being evaluated, and
WHEREAS, the Dissolution Act requires the Successor Agency to prepare a proposed administrative budget and submit it to its Oversight Board for approval; and WHEREAS, the proposed ROPS 23-24 requests an administrative budget of $28,800 for July 2023 through June 2024 to pay for staffing, operating costs, and professional administrative services related to the wind-down of the former redevelopment agency out of the administrative cost allowance permitted by the Dissolution Act, as detailed in the Fiscal Year 2023-24 Administrative Budget attached hereto as Exhibit “B”; and WHEREAS, the Successor Agency desires to approve the ROPS 23-24 and the related Administrative Budget and transmit it to various parties as required by the Dissolution Act.

NOW, THEREFORE, BE IT RESOLVED that the Successor Agency to the Willits Redevelopment Agency does hereby resolve as follows:

SECTION 1. The Recitals set forth above are true and correct and incorporated herein by reference; and
SECTION 2. The Successor Agency hereby approves and adopts the ROPS 23-24 covering the period of July 2023 through June 2024, in substantially the form attached hereto as Exhibit A, as required by the Dissolution Act.

SECTION 3. The Successor Agency hereby approves and adopts the July 2023 through Resolution No. 2023- Page 1 of 1 January 25, 2023
June 2024 Administrative Budget, which is incorporated in the ROPS, in substantially the form attached hereto as Exhibit B.

SECTION 4. Successor Agency staff is hereby authorized to transmit and post a copy of the ROPS 23-24 as required by the Dissolution Act, to make technical changes to the ROPS 23-24 or Administrative Budget as required by the countywide oversight board or DOF, and to take such further actions as may be necessary or appropriate to carry out the Successor Agency’s obligations pursuant to this Resolution.

SECTION 5. The Successor Agency Secretary shall certify to the adoption of this Resolution.

The above and foregoing Resolution was introduced by Councilmember _______ seconded by Councilmember _________, and passed and adopted at a regular meeting of the City Council of the City of Willits, held on the 25th day of January, 2023 by the following vote:

AYES:

NOES: None.

ABSENT: None.

ATTEST:

GRETA KANNE, Mayor
City Council of the City of Willits
DELORES PEDERSEN, City Clerk
1 Monthly Achievements & Activities
• Composed the first draft of an RFP to solicit responses from airport consultants. Currently, the City is operating through contract extensions with Mead & Hunt. • Coordinating with the FAA regarding the City’s request to amend the Airport Capital Improvement Plan (AICP) to obtain funding for additional enhancements. • Discussed with City Attorney, Jim Lance how to respond to the latest letter questioning the facility operations from an attorney representing a tenant. • Exploring the option of retaining a third-party assessment of the facility as a response to the recent inquiries regarding its compliance with FAA and Caltrans guidelines. • Replaced damaged runway lights with new units. All air operations are continuing without any problems.
• Held 1St Quarter Operations meeting. Next meeting will be held on April 20, 2023.

Project Updates
• Renovations of the Pilot Shack’s restroom included new framing to replace rotten support and new ADA compliant fixtures. The project is ongoing with completion expected by the end of January.
• Reviewing renovation options to the Pilot Lounge including the creation of a small office to accommodate City staff.
• Mead & Hunt is still waiting to receive determination from FAA regarding the proposed hangars. • Security fencing installation still on schedule.
• Waiting to receive the parts for the fuel island upgrade (ETA is mid-January). The City engaged Beacom Construction to complete the installation.

Staffing Items
• No items to report.

Budget Status
• No items to report.

Focus for Next Month
• Installation of the fuel island.
• Completion of restrooms.
• Continued grounds maintenance.

Airport Monthly Report
December | 2022
1 Monthly Achievements & Activities
• Issued 12 Building Permits.
• Opened one Code Enforcement case.
• Closed one Code Enforcement case.
• Eleven active Code Enforcement cases.

Project Updates
• The City Rail with Trail project is currently in the design phase. Staff is coordinating with the Great Redwood Trail Agency to establish a public meeting in Willits to present the project and gather input. Public meeting is tentatively scheduled for the evening of March 23rd. Trail construction is scheduled to begin in Spring 2024.
• Applied to the Permanent Local Housing Allocation grant program to support a City Housing Rehabilitation Program. Staff anticipates the award of approximately $554,000 to support this revolving loan program. The program will be available to low- and moderate-income households and will help maintain existing affordable housing units. • Staff continues to contact Caltrans weekly requesting action on the City’s application to establish signage to direct motorists to downtown Willits. Signage is to be located at the northern Highway 101 Interchange and Highway 20 Park.
• General Plan Land Use Element Team is making progress on the update. Updates include completion of public outreach plan, development of infrastructure and service needs report to support services delivery findings and determinations for the eventual City Sphere of Influence amendment. A project Advisory Committee membership has been established and is comprised of two Council members, City staff, and community leaders. The Committee is expected to hold first meeting in late January/early February.
• Vacant Commercial Building Registration forms have been sent to property owners of ten vacant commercial buildings that meet the vacant commercial building definition criteria pursuant to City Code Chapter 8.28.

Staffing Items
• Department completed a new job description for the Code Compliance Officer. Upon Council approval, staff will continue to develop a work and training plan for the new position.

Budget Status
• No items to report.

Community Development
December 2022 | Report
10d
2 Focus for Next Month
• Willits Rail with Trail Project:
o Explore opportunity for additional funding with State Coastal Conservancy. o Compose a Habitat Mitigation and Monitoring Plan.
o Coordinate with GRTA for Public Outreach Meeting.
• Continue the effort to obtain Caltrans approval for the Downtown Willits signage request. • Recruit Code Compliance Officer.
• CalFire Urban Forest grant closeout.
• Vacant Commercial Building Registration Program.
• Flood Emergency Response Plan.
o Finalize Plan and schedule for February Council meeting. [The delayed in getting this to the Council stems from staffing changes with the consultant.] • General Plan LUE Update and SOI Amendment.
o Hold meeting of the project Advisory Committee.
o Compose an infrastructure and service report.
o Develop exhibits for LAFCO/County coordination.
1 Monthly Achievements & Activities
• Project management for the Groundwater Resiliency Improvement Project:
o 40 HP pump and VFD equipment installation is postponed until summer 2023 due to site access issues.
• Annual Pavement Preservation Project:
o Working with SHN on preparing plans for the 2023 Pavement Preservation Project.

Construction is anticipated in the fall. The project will include dig-outs on Baechtel Road and grind/pave and ramp upgrades on S. Lenore and Boscabell between E. San Franscico and E.

Valley Streets.
o Development of the 2024 Project is ongoing.
• Contracting and scheduling for the Community Center roof repair, currently scheduled for February, weather permitting. Staff is working with contractor to obtain required insurance thresholds for contracting.
• Solar Array Project received an extension, RFP will be re-released with new project conditions with construction projected in June of 2023, after the roof has been replaced. • Finalized the five-year update to the Cost Estimate for Corrective Action for the Landfill. EBA prepared the report and submitted it to CalRecycle on the City’s behalf. The report identifies the annual cost estimate for post closure activities as $91,156, which brings the 15-year post closure maintenance obligation to $1,367,388.
• Ongoing support for the Rail Trail project team meeting. • Fehr & Peers selected to conduct a traffic study to improve safety at various locations throughout the city. Report expected in April.
• Utilizing the engineering on-call contracts for:
o Groundwater monitoring data management and reporting. The expectation is to have the Annual Report to Council in May.
o (EBA).
o Wastewater Discharge Permit assistance (EBA).
o Cost Estimate for Non-water Corrective Action Plan Five-year Update (EBA). o Encroachment Permit assistance (LACO).
o Groundwater Resiliency Improvement Project - Tank procurement & foundation/grading/pump station improvement plans for the 250,000-gallon contact tank (LACO).

Engineering Report
December | 2022
10c
2 o Assistance with grant reporting and administration for the Local Partnership Program, Local Streets and Roads Program, and Proposition 1/IRWM grant reporting and future planning for ATP and LPP project nominations. Grant application deadline is June 2023 (LACO). o Creekside Stabilization Project survey (Pope Engineering). o Preparation of easements, project development, & plans and specification for Railroad Ave.

Water Main Relocation Project. Anticipating construction in March (SHN). o Hydrology/Hydraulics study for stormwater drainage patterns and infrastructure capacity analysis for the upcoming Phase One of the West Mendocino Rehabilitation Project. Expect to have plans and specs ready for Council review in March (Tall Tree). o Various other task orders issued by Community Development to support work in their department (SHN, EBA, LACO).

Project Updates
• Annual Striping Project plans are close to completion. Anticipation is to have the Project start in late spring when weather is warmer to achieve optimal adhesion to pavement.

Staffing Items
• No items to report.

Budget Status
• Operating within budget; however, adjustments may need to be made to increase budgets for on-call services and various projects at mid-year.

Focus for Next Month
• The development of the W. Mendocino Drainage Project. • Preparation of plans and specs for the Annual Pavement Preservation Project. • Finalization and advertisement of the 250,000-gallon contact tank at the Groundwater Treatment Plant. Finalize improvement plans for bidding over the next several months. • Finalize plans and specifications for the Railroad Water Main Trestle Relocation Project. Work with property owners to obtain easements for construction. • Project nomination for next round of fundings for LPP Local Partnership Program/Pavement Preservation Project 2024
• ATP grant application support for the Baechtel Road Improvement Project. • Complete the annual striping project plans by March for anticipated construction in late spring. • Work with Pope Engineering to develop the Creekside Stabilization Project. • Finalize contract for City Hall roofing project. After the contract for roof replacement is executed, reissue the RFP for the City Hall solar project. • Oversight of consultant to conduct a traffic safety assessment and recommendations at various locations throughout the City.
3 • Review budgets and make necessary mid-year adjustments as part of the mid-year budget review.
1 Monthly Achievements & Activities
• Continuing the Cash Reconciliation for Fiscal Year 2020-21. • Continuing with the reconcile accounts in anticipation of the Single Audit, as we meet the threshold for FY2020-21 due to the Airport Runway Project. • Continuing with the Fund 690 Liability Reconciliation. o Payroll Entries have been made and are now up to date. o Continuing deconstructing the use of Fund 690 to dump expenses in the City payroll liability fund.
o Additionally, reconciliation of accounts utilized the Fund 690 account, this needs to be cleared
Project Updates
• ERP for Financial Software replacement.
o Completed the review of demonstrations of responding proposals. • Fiscal Year 2020-2021 Audit Continuing (Long Term Debt, Current liabilities, Fixed Assets, Compensated Absences, Form 700’s and various other items submitted to auditors for review. • Completing the Financial Transaction Report for Prior Year. Expect to submit on time. • Fiscal Year 2021-2022 Audit (on hold waiting to complete FY 2020-21).

Staffing Items
• Staffing complete.
o Filled the payroll position and with the new team member, we were able to catch up on payroll entries as we were a year and a half behind. We are now current.

Budget Status
• Mid-year Budget Amendments will be coming soon. Currently meeting with various Departments to make amendments.

Focus for Next Month
• Complete Fiscal Year 2020-2021 and Fiscal Year 2021-2022 Audits in succession with the Auditors.
o SEFA Testing for Fiscal Year 2020-2021 and Fiscal Year 2021-2022.  Expecting the need for a Single Audit for each year.
o GASB 68 Reporting
o Bank Reconciliation
Finance Monthly Report
December | 2022
10d
2 • Finance Committee
o Measure K Committee development in progress. Applications are available at City Hall. • Quarterly Budget Reports
o Payroll has been completed now staff will receive budget reports to evaluate the budgets to actuals of each Department.
o Mid-year Budget to actuals will be coming out soon.

Monthly Achievements & Activities

December 2021 December 2022
• Calls for service (CFS) 511 617
• Cases 86 81
• Arrests 34 51
• Citations 37 54
Project Updates
• Installed the updated video surveillance equipment for Station security and Evidence Room monitoring. The surveillance now covers the Interview Room and other areas of the Station including the back and front lots, the lobby and the hallway outside the Evidence Room. • We have partnered up with LexiPol for access to the Cordico App. This will provide resources to our staff (sworn and civilian) in need of physical and mental health and well-being. The resources are specific to law enforcement personnel and the unique challenges we face. The app has been launched and ready for use by our personnel and their families. All personnel will receive training on its use and available resources.

Staffing Items
• The Police Officer Candidate that was in backgrounds, started at the Santa Rosa Junior College Police Academy on January 9th.
• Our female Police Recruit, that is in the Police Academy at Delta College in Stockton, is doing well so far. She is battling back from Covid which struck her and six of her fellow recruits. She continues to be enthusiastic about completing her training and coming on to our Department upon graduation.
• We are actively recruiting for our CSO position, as well as for the vacant Sergeant position and are still hopeful in finding a suitable SRO candidate.

Budget Status
• No items to report.

Focus for Next Month
• Continue to look to expand our Community Outreach.
• Recruitment for Sergeant, SRO and CSO candidates.

Police Department
December 2022 | Report
1 Monthly Achievements & Activities
• Replaced the back- up batteries at the Sherwood traffic signal. • Hung and removed the holiday decorations.
• Removed large, downed trees from beneath City bridges to prevent blockage of the waterways. • Deployed and maintained the sandbag station daily. The City received donations of material to help sustain the stations.
• Cleared storm drains and debris from streets and sidewalks during the stormy weather.

Monitored creeks and bridges for blockages.
• Placed cautionary flood signs at several areas adjacent to creeks and waterways that are prone to flood inundation. The signs will remain posted until the need subsidies. Ordered additional signs to increase the inventory and provide coverage in other areas. • Closed several streets to traffic during periods of heavy rainfall and flooding for safety reasons. • Cleared ditches to ensure drainage at multiple locations. • Conducted erosion control at several locations to prevent mud, rocks and debris to wash into the roadway.
• Replaced damaged street signs at various locations.
• Reduced sweeping due to the weather resulting in the crews collecting the debris by hand. • Cycled through a round of pothole patching. Evaluated sidewalks along E. Commercial, S.

Lenore, and E. Valley St. for potential trip hazards. Minimized potential trip hazards.

Project Updates
• A large Oak tree behind the Boy Scout/Lion’s Club building at the Recreation Grove Park came down in the high winds on December 27th. The tree fell towards the Rodeo grounds, crushing the roof of the restrooms, food service building, and the upper portion of bleaches. Johnson’s Quality Tree Care responded immediately, and mobilized a crane to remove the tree and cover the buildings to prevent further damage. An insurance claim has been filed to repair the structures and bleachers.
• A second tree that had similar potential was removed from the Rodeo Grounds, and others are being evaluated in the area for removal or weight reduction. Standing water, high winds, and poor drainage have caused several other trees to lean and may need to be removed to prevent further loss.
• Identified locations of failed storm drains that led to sink holes. Will start repairs once the weather permits.
• Coordinated with various local entities including the County DOT, CALTRANS, and EMS services to solve issues and mitigate problems caused by the storms.

Public Works
December 2022 | Report
10f
2 • Repaired runway lighting and remodeling the restroom. Scheduled to install fencing when the weather clears.
• Purchased an additional set of bleachers to accommodate more spectators at the soccer field.

Installation is for early spring to the athletic season. This is per the deliverables of the Prop. 68 Grant.

Staffing Items
• Filled the Water Meter Reader position in-house by a Public Works crew member, and the vacant position was then filled in turn. Public Works is currently staffing six full-time crew members.

Budget Status
• No items to report.

Focus for Next Month
• Flood mitigation, erosion control, and debris clearing will continue through the storms. • Sink hole and storm drain repair.
• Plan for additional tree removal and weight reduction to preserve structures at the Recreation Grove and Rodeo Grounds.
• Obtain cost estimates and quotes for the insurance claim at the Rodeo Grounds. • Continue planning spring projects under the Prop. 68 Grant. • Pothole patching and pavement repair, post flooding restoration. • Set recently acquired Conex container brought down from the landfill to the Public Works to house parts and components to repair the water distribution system. 1 Monthly Achievements & Activities
• Replaced chemical feed lines for the KMNo4 system at the Water Treatment Plant (WTP). • Cleaned clogged drain lines with the vacuum tanker around the WTP. • Repaired an emergency break in a 12-inch, sewer mainline in the Sludge Field (immediately west of the WWTP) with assistance from WIPF Construction.
• Repaired the solids up flow clarifier at the WTP by adding two support beams and pouring new concrete in the stilling well at the WTP.
• Replaced exterior motion lights around the WTP.
• Repaired E. Hill and S. Main Streets potable water sample stations in the distribution system. • Rebuilt the distribution manifold for the soda ash day tanks for PH control at the WTP. • Rebuilt day/night control switch for exterior lights at the WTP. • Serviced and cleaned all Rosemount Filter Pressure Meters at the WTP. • Rewired and replaced failed electrical outlets in the Backwash Room at WTP. • Replaced plywood sections at the Backwash Room at the WTP. • Repaired Cla-Val valve with new parts at Berryhill Water Distribution Pump Station. • JM Integration replaced sonic level indicators on Filter #2 at the WTP. • Rewired the permissive air system for the raw water pumps. The systems controls when the pumps stop/start at the WTP.
• Private fire hydrant broke in the new California Conservation Corps campus causing a brown water episode.
• Jetted and cleaned 3,800 linear feet of sewer mainline. • Inspected and evaluated eighty manholes working towards compiling a priority repair list. • Repaired grit auger for the Headworks of the Wastewater Treatment Plant (WWTP).

Project Updates
• Reservoir Capacity: Morris 662-acre feet and Centennial 638-acre feet equates to 100-percent of full capacity (January 17th).
• December 2022 Water Usage: SWTP: 15,788,229 MG. Dec. 2021: 10,601,345 MG.

GWTP: 1,670,000 MG. Dec. 2021: 8,000,000 MG.

Totals: 17,458,229 MG. Dec. 2021: 18,601,345 MG.
• Non-Potable Water Usage [Truck Fill Station]: 3,998 K/Gals. Dec. 2021: 0 MG. • December 2022 Wastewater Treatment Plant Flows: 52,101,773 MG.

Utilities
December 2022 | Report
10g
2 • Completed 95-percent of SCADA system upgrade. Still completing the WINN 911 alarm upgrade.

Staffing Items
• The WTP and WWTP operators worked long hours during the winter storms to ensure operational compliance at each facility.
• Adam Simental passed Grade I Wastewater State Exam.
• Appointed Brian Framke to the Utility Water Meter Reader position.

Budget Status
• No items to report.

Focus for Next Month
• Complete 2022 Cross Connection Program Backflow Testing repairs and sent out failed device letters (water) with John Graham Backflow Services.
• Replace fifty linear feet of four-inch, steel water main in the Bittenbender Pressure Zone. • Start Annual Flushing Program during the second week of February. • Submission of Year 2022 Annual Water Rights.

Willits City CouncilJanuary 25, 2023

Willits City Council
January 25, 2023