Agenda — Willits City Council, March 22, 2023

111 E. Commercial Street
Willits, California 95490
Tel | 707.459.4601
Fax | 707.459.1562
www.cityofwillits.org

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WILLITS CITY COUNCIL
AGENDA
MARCH 22, 2023 | 6:30 PM | CITY COUNCIL CHAMBERS

1. OPENING MATTERS
a. Call to Order. | b. Pledge to Flag. | c. Roll Call.

2. PUBLIC COMMUNICATIONS
The City Council welcomes participation in its meetings. Comments shall be limited to three (3) minutes per person so that everyone has an opportunity to address the Council. To expedite matters and avoid repetition, whenever any group of persons wishes to address the Council on the same subject matter, the Mayor may request the group appoints a spokesperson. This item is limited to matters under the jurisdiction of the City Council, which are not on the posted agenda. Public criticism of the City Council, Commission, Boards and Agencies will not be prohibited. The City Council will take no action.

3. PUBLIC MATTERS
a. Presentation of a Proclamation – National Public Safety Telecommunications Week April 9-15, 2023.
b. Update - Little Lake Fire District Department.
c. Update - Mendocino County Third District Supervisor John Haschak. d. Update – Troop 42 Scout, Annalee Olsen, Eagle Scout Project.

4. ENACTMENT OF ORDINANCES
a. None.

5. CONSENT CALENDAR
The City Council considers matters listed under the Consent Calendar as routine. The Council will take action with a single motion and roll call vote. A Councilmember may request the removal of an item(s) from the Consent Calendar for separate discussion and subsequent action.

The following items as presented are before the City Council for approval or denial:
a. City Council Minutes:
i. March 8, 2023

6. MONTHLY ACTIVITY REPORTS
Matters that do not require action by the City Council but are of public interest. a. Building Activity Report – February 2023.

7. COMMISSIONS, AGENCIES AND AUTHORITIES
The Willits City Council meets concurrently as the City of Willits Planning Commission & City of Willits Successor Agency.

8. CITY MANAGER REPORTS AND RECOMMENDATIONS
Willits City Council Agenda – March 22, 2023

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a. Adopt Resolution Appointing City Council Members to Represent the City of Willits and to Vote on Behalf of the City at the League of California Cities’ Redwood Empire Division Business Meetings and Division Legislative Committee Meetings. b. Athletic Fields Use Policy. [The City Council reviewed the Policy on February 22nd. The Council sought to have different organizations meet with staff to provide their comments to the Policy. This version incorporates the discussed comments.] c. Verbal Reports – No Action.

9. DEPARTMENT RECOMMENDATIONS (ACTION ITEMS)
a. Adoption of County of Mendocino Services Agreement for Animal Control Services within the City and Inclusion of County Ordinances Regulating Animal Control into the Willits Municipal Code.

Presenting staff member: Police Chief Lizarraga.
b. Consideration of Adoption of the State of California Governor’s Designation of Applicant’s Agent Resolution Allowing the City Manager to Apply for Public Assistance and Recovery Funding.

Presenting staff member: Delores Pedersen, City Clerk
c. Authorize the Purchase of Two 2023 Chevrolet Silverado 1500 4x4 Pickup Trucks with Regular 6 ½ Foot Beds One for Each of the Water and Wastewater Departments for the State Contract Pricing of $52,659.59 Each (Total of $105,319.18) from Elk Grove Auto/Winner Chevrolet and Authorize the City Manager to Execute Purchasing Documents.

Presenting staff member: Scott Herman, Public Works Director. d. Update on the Electrical Vehicle Charging Stations in the City Parking Lot between Mendocino Avenue and Wood Street.

Presenting staff member: Taylor Perry, City Planner

10. DEPARTMENT MONTHLY REPORTS – (presented at the second meeting of each month) a. Airport. b. Community Dev. c. Engineering. d. Finance. e. Police Dept. f. Public Works. g. Utilities.

11. CITY COUNCIL ANNOUNCEMENTS, COMMUNICATIONS AND REPORTS

12. GOOD & WELFARE

13. CLOSED SESSION NOTICE
a. Pursuant to Government Code §54957 – Public Employee (Annual) Performance Evaluation – City Manager

14. ADJOURNMENT
Right to Appeal - Persons who are dissatisfied with the decisions of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the Code of Civil Procedure, which generally limits to 90- days, the time within an individual and/or entity may judicially challenge the decisions of the City Boards and Agencies.

I hereby certify under penalty of perjury under the laws of the State of California that I posted the foregoing Agenda on the bulletin board at the main entrance of the City of Willits City Hall, located at 111 East Commercial Street, Willits, California, not less than 72 hours prior to the meeting set forth on this Agenda.

Dated this 17th day of March, 2023.

Delores Pedersen, City Clerk
Americans with Disabilities Act (ADA) Compliance
If you need assistance to attend or participate in a City Council meeting, please contact the City Clerk’s office at (707) 459-7121 or Fax (707) 459-1562. Notification at least 48-hours prior to the meeting will assist the City Clerk in assuring the implementation of reasonable accommodations to provide accessibility to the meeting. Our meeting room is wheelchair accessible and ADA parking is available.

Willits City Council Agenda – March 22, 2023

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Additional Meeting Information for Interested Parties
Materials related to an item on this Agenda submitted to the Willits City Council, Planning Commission, or Community Development Agency after distribution of the agenda packet are available for public inspection at City Clerk’s office at 111 E. Commercial Street, Willits, during normal business hours, Monday through Thursday 9 AM to 5:30 PM.

Proclamation

A PROCLAMATION OF THE WILLITS CITY COUNCIL

RECOGNIZING NATIONAL PUBLIC SAFETY TELECOMMUNICATIONS
WEEK
April 9-15, 2023
WHEREAS, emergencies can occur at any time that require police, fire or emergency medical services, and, when an emergency occurs the prompt response of Police Officers, Firefighters and Paramedics is critical to the protection of life and preservation of property; and, WHEREAS, the safety of our Police Officers and Firefighters is dependent upon the quality and accuracy of information obtained from citizens who telephone the Willits Dispatch communications center over 11,000 times for calls for service annually; and WHEREAS, professional Public Safety Dispatchers are the first and most critical contact our community members have with emergency services and they play a vital role within the Police Department to protect and provide service to our diverse community with professionalism, integrity and respect; and
WHEREAS, our frontline first responder Dispatchers are dedicated, highly trained individuals who perform as a vital link between our Police Officers and community members by monitoring their activities over the radio and telephone, providing responders with key information, ensuring their safety and the public at large; and, WHEREAS, the Public Safety Dispatchers of the Willits Police Department work in conjunction with field personnel to preserve and uphold the law with compassion and fairness and who have contributed substantially to the apprehension of criminals, and facilitated with suppression of fires and treatment of patients; and,
WHEREAS, each Dispatcher has exhibited compassion, understanding and professionalism during the performance of their job in the past year; NOW, THEREFORE, I, Greta Kanne, Mayor of the City of Willits, along with Vice Mayor Gerry Gonzalez, and Council members Madge Strong, Saprina Rodriguez and Larry Stranske, do hereby proclaim the week of April 9th through 15th, 2023, to be National Public Safety Telecommunicators Week in Willits, in honor of the men and women whose diligence and professionalism keep our city, residents and visitors safe.

IN WITNESS THEREOF, I have hereunto set my hand and cause the seal of the CITY OF WILLITS, to be affixed this 22nd Day of March, 2023.
______________________________
Greta Kanne, Mayor
City Council City of Willits
ATTEST:
______________________________
Delores Pedersen,
City Clerk
Little Lake
Fire PROTECTION District
__________________________________________________________________________________________________ 74 E. Commercial St. Willits, California 95490 William Carter (707)459-6271 Fire Chief
03/16/2023
City Council Meeting:
03/22/2023
Fire Department Update
Calls to Service: 54 calls during the month of February. The recent snow/rain events kept us pretty busy.

Numerous call regarding trees and power lines down. Some minor mud slides and traffic accidents. We currently have a Polaris UTV on loan while ours is being completed. This unit was used successfully to rescue a hypothermic patient stuck in the snow.

Around the Fire House
The new cover has been installed over the fuel station at Station 541. Station 54 had some HVAC issues, the contractor came through and did a moderate reconfiguration to mitigate the concerns. The station still has a small punch list of concerns we are working out. We are currently in bid process for a solar installation project to be installed at Station 54. Our Fire Explorer program is moving forward with 3 youth candidates scheduled for interviews next week. This program is intended to be a springboard for youths interested in joining the emergency services. We have 10 spots available annually, and ages are 14-18 years old and must have completed the 8th grade.

Training
We are once again moving into our wildland series. Firefighters received their S-130 refresher training, at our last drill night. We will be training in tactics, equipment, fire weather, firefighter safety, and environmental factors that affect wildfire, over the next few months. The County Fire Chiefs have added a mandatory training for all fire firefighters wanting to travel in and out of the County, for large scale fires and events. We will be hosting one of these trainings on April 15th.

Little Lake
Fire PROTECTION District
__________________________________________________________________________________________________ 74 E. Commercial St. Willits, California 95490 William Carter (707)459-6271 Fire Chief
Equipment
Our new Type 3 Engine is scheduled for final inspection mid-April. We have ordered a new Type 6 Brush Truck. We were able to purchase a demo model, this will speed up production considerably, due to the fact no new cabs and chassis are available for 18 to 24 months. If all goes to plan we should receive our Type 3, Type 6, and the UTV by the end of April to mid-May. We currently have two engines being repaired. E5480 had a broken piston rings and is nearing final completion now. E5480 lost an alternator and is scheduled for completion by tomorrow March 17th.

Happy St. Patrick’s Day and thank you for this opportunity! William Carter
Fire Chief, LLFPD

Little Lake
Fire PROTECTION District
__________________________________________________________________________________________________ 74 E. Commercial St. Willits, California 95490 William Carter (707)459-6271 Fire Chief
111 E. COMMERCIAL STREET
WILLITS, CALIFORNIA 95490
(707) 459-4601 TEL
(707) 459-1562 FAX

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WILLITS CITY COUNCIL

MINUTES
WEDNESDAY, MARCH 8, 2023
Vice Mayor Gonzalez called a regular meeting of the City Council to order at 6:31 p.m., in Council Chambers. The meeting was preceded by the pledge to the flag.

Roll Call: Councilmembers Madge Strong, Larry Stranske, Saprina Rodriguez, and Vice Mayor Gerardo Gonzalez were present.

Also present were staff members: Brian Bender, City Manager; Cathy Moorhead, Assistant City Manager; Jim Lance, City Attorney; Manuel Orozco, Finance Director; Scott Herman, Public Works Director; Karen Stevenson, Human Resources Analysist; Taylor Perry, City Planner; Fabian Lizarraga, Police Chief; and Delores Pedersen, City Clerk.

2. Public Communications
 Vice Mayor Gonzalez Presented Ruthanne Volz with a Check for $10,000 for the Food Bank.
 Ms. Volz reported that the Food Bank helps 1000 families in the Willits area. Ms. Volz expressed her appreciation to the City and the Council for the donation.

3. Public Matters
a. Noticed Public Hearing - Conduct Annual Review of Rates and Charges for Various City Services and Adopt a Resolution Approving Changes in Certain City Fees and Charges, Effective April 1, 2023.

Presenting Staff Member: Manuel Orozco, Finance Director Councilmembers Stranske and Strong asked for more clarification on items in the Fee Schedule.

Public Comment: None presented.

Moved by Gonzalez/Seconded by Strong to Adopt a Resolution Approving City Fees and Charges Effective April 1, 2023.
(Motion fails 2/1, with Stranske dissenting and Rodriguez abstaining) Council directed staff to make corrections to the fee schedule and bring back at a future meeting.

4. Enactment of Ordinances
a. Discussion and Possible Action to Adopt an Ordinance and Waive the Second Reading to Amend Title 12 of the Willits Municipal Code, Adding Chapter 12.10, Entitled To Approve or Deny Abandonments of City Right-of-Way.

Presenting Staff Member: Brian Bender, City Manager
Public Comment: None presented.

Willits City Council Minutes of March 8, 2023 Page 2 of 4 Moved by Stranske/Seconded by Rodriguez and carried 4/0, with Kanne absent to waive the second reading and Adopt Ordinance 2021-01 Amending Title 12 of the Willits Municipal Code, Adding Chapter 12.10, Entitled To Approve or Deny Abandonments of City Right-Of-Way.

5. Consent Calendar
The following item(s) are recommended for approval or denial, as follows:
a. City Council Minutes:
i. February 22, 2023.

Public Comment: None presented.

Moved by Stranske/Seconded by Strong and carried 3/1- with Rodriguez abstaining and Mayor Kanne absent to approve Consent Calendar item(s) (a).

6. Monthly Activity Reports
Matters that do not require action by the City Council but are of public interest. a. Business License Activity for February 2023.

7. Commissions, Agencies and Authorities
None presented.

8. City Manager Reports and Recommendations
a. Adopt a Resolution Opposing Initiative 21-0042A1, The Taxpayer Protection and Government Accountability Act.

Public Comment: None presented.

Moved by Strong/Seconded by Rodriguez and carried 4/0, with Kanne absent to Adopt Resolution No. 2023-13 Opposing Initiative 21-0042a1, the Taxpayer Protection and Government Accountability Act.
b. Discussion and Possible Approval of a Reorganization of Public Works/Engineering into The Services & Facilities Department.

Public Comment:
 Ragda Zacharia questioned the need for the Department Reorganization.  City Manager Bender responded to Ms. Zacharia’s question that the city is looking to reposition staff within the organization to utilize their unique skills and take away the responsibilities that were dropped into their area of concern.

Moved by Rodriguez/Seconded by Strong and carried 3/1, with Strankse dissenting an Kanne Absent, to adopt Resolution No. 2023-14 Authorizing the City Manager to Reorganize Public Works/Engineering into the Services & Facilities Department. c. Verbal Reports
 City Manager Bender announced that the Federal Emergency Management Agency (FEMA) will be at City Hall until Sunday, March 12, 2023. Mr. Bender encouraged the community to come to City Hall if they have damage to their property due to the storms that we had starting on December 27, 2022 through January 31, 2023, FEMA is here to assist them.

Willits City Council Minutes of March 8, 2023 Page 3 of 4

9. Department Recommendations (Action Items)
Item 9a was moved and presented earlier in the meeting after Monthly Activity Reports.
a. Discussion And Possible Adoption of a Resolution Approving Conditional Use Permit Application #U-21-01 for an Accessory Caretakers Unit at an Existing Storage Facility Located at 325 Robert Drive Owned by Mr. Curtis Lyon.

Public Comment: None presented.

Moved by Rodriguez/Seconded by Stranske and carried 4/0, with Kanne Absent, to adopt Resolution No. 2023-12 Approving a Conditional Use Permit No. U-21-01 to Allow Construction of a Single-Family Residence (Caretaker Unit) at 325 Robert Drive (Apn 006-200-12).
b. Approve a New Description for a Senior City Planner for Placement in the Community Development Department, Effective March 9, 2023.

Presenting Staff Member; Karen Stevenson, Human Resources Manager Public Comment: None presented.

Moved by Rodriguez/Seconded by Strong and carried 3/1, with Stranske dissenting and Kanne absent, to adopt Resolution No. 2023-15 Approving a Senior City Planner Job Description and Corresponding Salary Range.
c. Economic Report for the City of Willits.

Presenting Staff Member – Manuel Orozco, Finance Director Finance Director Orozco presented a Power Point Presentation outlining the Economic Report.

Public Comment: None presented.

10. Department Monthly Reports
None presented.

No action taken.

11. City Council Announcements, Communications and Reports Councilmember Strong –
 Sonoma Clean Power met and reported that PG&E has a replacement program for the Public Safety Power Shutoff (PSPS) (Fast Stop?) but are not letting their customers know what criteria enacts it. It happens instantly with no warning. Sonoma Clean Power is trying to not have this happen. Sonoma Clean Power wants transparency of what PG&E’s policies are and how the policies affect the customers.

Sonoma Clean Power is contracting with three companies to develop Geothermal energy.
 The PUC approved rate changes for solar installation and the payback that they receive for the excess power they produce going back into the grid. This payback will be cut back substantially after April 15, 2023, if anyone is having solar installed and has their paperwork done, they would receive the old rate, so get your applications in.
 Economic Development & Financing Corporation (EDFC) meets March 9, 2023.

Willits City Council Minutes of March 8, 2023 Page 4 of 4 Councilmember Rodriguez –
 Mendocino Transit Authority (MTA) - Local bus was down for only 6 hours during the winter storm for safety reasons. The Senior Center Bus was down for 2-3 days.

Councilmember Gonzalez –
 Local Agency Formation Commission (LAFCo) - Discussed remote meeting policy.

Alternates can join remotely but cannot participate. Held Public hearing of an Out of Agency Service Agreement with the City of Ukiah and the Sanitation District.

Mayor Kanne (Via City Manager Bender) –
 The Willits Veterans Hall is being used as a warming center Tuesday – Thursday 10:00 am to 2:00 pm.

Public Comment: None presented.

No action taken.

12. Good & Welfare
 Councilmember Strong reported that the Museum is holding a workshop about Cannabis and the local economy on March 17, 2023; also wanted to remind everyone that the Building Community Initiative will have a gathering on March 19th at 4:00 pm at the Willits Senior Center. There will be focus groups on housing, health, local food, and agriculture, supporting the business community and youth/senior support services.

13. Closed Session Notice
None.

14. Adjournment
Vice Mayor Gonzalez declared the meeting adjourned at 9:13 p.m. _____________________________
GERARDO GONZALEZ, Vice Mayor
City Council for the City of Willits
ATTEST:
__________________________

DELORES PEDERSEN
City Clerk
Permit Summary Report (Total Fees Paid)
Current Month
February 2023
Month Last Year
February 2022
Current Yr-To-Date
7/1/2022 - 2/28/2023
Last Yr-To-Date
7/1/2021 - 2/28/2022
Building
Count 3 5 35 46
Total Fees $1,240.15 $3,573.43 $65,595.00 $55,675.37
Fees Paid $1,240.15 $3,573.43 $65,595.00 $55,675.37
Total Valuation 80,000.00 152,500.00 5,875,132.36 3,787,957.40 Total Square Feet 0 0 6,351 52,689
Administrative $0.00 $1,247.35 $16,416.89 $16,722.01
BSF $5.00 $8.00 $251.00 $188.00
Building Department (OTC Permit Fees) $0.00 $0.00 $270.00 $216.00 Building Department (Permit Fees) $1,111.25 $2,065.25 $35,638.14 $31,700.59 Building Miscellaneous Fees $0.00 $0.00 $3,483.60 $141.00 GPM $112.00 $213.50 $8,146.13 $5,763.49
SMIP Commercial $2.80 $36.40 $1,178.43 $762.18
SMIP Residential $9.10 $2.93 $210.81 $182.10
Demolition
Count 0 0 3 0
Total Fees $0.00 $0.00 $1,205.98 $0.00
Fees Paid $0.00 $0.00 $1,205.98 $0.00
Total Valuation 0.00 0.00 101,700.00 0.00
Total Square Feet 0 0 0 0
Administrative $0.00 $0.00 $0.00 $0.00
BSF $0.00 $0.00 $1.00 $0.00
Building Department (OTC Permit Fees) $0.00 $0.00 $0.00 $0.00 Building Department (Permit Fees) $0.00 $0.00 $1,062.10 $0.00 Building Miscellaneous Fees $0.00 $0.00 $0.00 $0.00
GPM $0.00 $0.00 $142.38 $0.00
SMIP Commercial $0.00 $0.00 $0.00 $0.00
SMIP Residential $0.00 $0.00 $0.50 $0.00
Electrical
Count 1 1 17 20
Total Fees $127.79 $75.18 $2,205.22 $6,750.86
Fees Paid $127.79 $75.18 $2,205.22 $6,750.86
Total Valuation 12,275.00 2,100.00 76,855.00 361,242.93 Total Square Feet 0 0 0 0
Administrative $0.00 $0.00 $0.00 $1,266.06
BSF $1.00 $1.00 $17.00 $28.00
Building Department (OTC Permit Fees) $108.00 $0.00 $1,554.00 $1,746.00 Building Department (Permit Fees) $0.00 $70.65 $506.70 $3,111.88 Building Miscellaneous Fees $0.00 $0.00 $0.00 $0.00
GPM $17.19 $2.94 $107.60 $505.74
SMIP Commercial $0.00 $0.59 $13.30 $83.72
SMIP Residential $1.60 $0.00 $6.62 $9.46
Grading
Count 0 0 0 0
Total Fees $0.00 $0.00 $0.00 $0.00
Fees Paid $0.00 $0.00 $0.00 $0.00
Total Valuation 0.00 0.00 0.00 0.00
Total Square Feet 0 0 0 0
Administrative $0.00 $0.00 $0.00 $0.00
BSF $0.00 $0.00 $0.00 $0.00
B
uildingDepartment(OTCPermitFees)$0.00$0.00$0.00$0.00
BuildingDepartment(PermitFees)$0.00$0.00$0.00$0.00
BuildingMiscellaneousFees$0.00$0.00$0.00$0.00
GPM$0.00$0.00$0.00$0.00
SMIPCommercial $0.00$0.00$0.00$0.00
SMIPResidential $0.00$0.00$0.00$0.00
Mechanical Count
0071
Total Fees$0.00$0.00$870.18$228.65
FeesPaid$0.00$0.00$870.18$228.65
Total Valuation0.000.0070,054.905,000.00
Total SquareFeet0000
Administrative$0.00$0.00$0.00$0.00
BSF$0.00$0.00$7.00$1.00
BuildingDepartment(OTCPermitFees)$0.00$0.00$756.00$108.00 BuildingDepartment(PermitFees)$0.00$0.00$0.00$111.25
BuildingMiscellaneousFees$0.00$0.00$0.00$0.00
GPM$0.00$0.00$98.08$7.00
SMIPCommercial $0.00$0.00$0.00$1.40
SMIPResidential $0.00$0.00$9.10$0.00
Plumbing
Count0024
Total Fees$0.00$0.00$169.62$367.29
FeesPaid$0.00$0.00$169.62$367.29
Total Valuation0.000.003,300.0044,300.00
Total SquareFeet0000
Administrative$0.00$0.00$0.00$0.00
BSF$0.00$0.00$2.00$5.00
BuildingDepartment(OTCPermitFees)$0.00$0.00$162.00$243.00 BuildingDepartment(PermitFees)$0.00$0.00$0.00$44.85
BuildingMiscellaneousFees$0.00$0.00$0.00$0.00
GPM$0.00$0.00$4.62$62.02
SMIPCommercial $0.00$0.00$0.00$11.42
SMIPResidential $0.00$0.00$1.00$1.00
Re-Roof
Count212518
Total Fees$187.72$95.01$2,572.36$1,796.15
FeesPaid$187.72$95.01$2,572.36$1,796.15
Total Valuation15,500.008,500.00322,218.00179,237.70
Total SquareFeet01,30017,56930,366
Administrative$0.00$0.00$0.00$54.00
BSF$2.00$1.00$27.00$17.00
BuildingDepartment(OTCPermitFees)$162.00$81.00$2,079.00$1,431.00 BuildingDepartment(PermitFees)$0.00$0.00$0.00$0.00
BuildingMiscellaneousFees$0.00$0.00$0.00$0.00
GPM$21.70$11.90$425.52$256.67
SMIPCommercial $0.00$0.00$10.02$24.84
SMIPResidential $2.02$1.11$30.82$12.64
SewerLateral Inspection
Count0000
Total Fees$0.00$0.00$0.00$0.00
FeesPaid$0.00$0.00$0.00$0.00
Total Valuation0.000.000.000.00
Total SquareFeet0000
Administrative$0.00$0.00$0.00$0.00
BSF$0.00$0.00$0.00$0.00
BuildingDepartment(OTCPermitFees)$0.00$0.00$0.00$0.00
BuildingDepartment(PermitFees)$0.00$0.00$0.00$0.00
BuildingMiscellaneousFees$0.00$0.00$0.00$0.00
GPM$0.00$0.00$0.00$0.00
SMIPCommercial $0.00$0.00$0.00$0.00
SMIPResidential $0.00$0.00$0.00$0.00
Solar
Count00187
Total Fees$0.00$0.00$8,423.32$3,463.76
F
eesPaid$0.00$0.00$8,423.32$3,463.76
Total Valuation0.000.00370,663.85165,202.00
Total SquareFeet0000
Administrative$0.00$0.00$383.41$0.00
BSF$0.00$0.00$22.00$11.00
BuildingDepartment(OTCPermitFees)$0.00$0.00$7,100.00$3,200.00 BuildingDepartment(PermitFees)$0.00$0.00$377.25$0.00
BuildingMiscellaneousFees$0.00$0.00$0.00$0.00
GPM$0.00$0.00$491.43$231.28
SMIPCommercial $0.00$0.00$6.72$0.00
SMIPResidential $0.00$0.00$42.51$21.48
Total Count6710796
Total Fees$1,555.66$3,743.62$81,041.68$68,282.08
Total FeesPaid$1,555.66$3,743.62$81,041.68$68,282.08
Total Valuation107,775.00163,100.006,819,924.114,542,940.03 Total SquareFeet01,30023,92083,055
Total Administrative$0.00$1,247.35$16,800.30$18,042.07
Total BSF$8.00$10.00$327.00$250.00
Total BuildingDepartment(OTCPermitFees)$270.00$81.00$11,921.00$6,944.00 Total BuildingDepartment(PermitFees)$1,111.25$2,135.90$37,584.19$34,968.57 Total BuildingMiscellaneousFees$0.00$0.00$3,483.60$141.00 Total GPM$150.89$228.34$9,415.76$6,826.20
Total SMIPCommercial $2.80$36.99$1,208.47$883.56
Total SMIPResidential $12.72$4.04$301.36$226.68
Item No. 8a
Meeting Date: March 22, 2023

AGENDA SUMMARY REPORT
To: Honorable Mayor and Council Members
From: Brian Bender, City Manager
Agenda Title: ADOPT RESOLUTION APPOINTING CITY COUNCIL MEMBERS TO REPRESENT THE CITY OF WILLITS AND TO VOTE ON BEHALF OF THE CITY AT THE LEAGUE OF CALIFORNIA CITIES’

REDWOOD EMPIRE DIVISION BUSINESS MEETINGS AND DIVISION LEGISLATIVE COMMITTEE MEETINGS.

Type: Presentation Consent Regular Agenda Public Hearing Urgent Time: N/A Summary of Request: The League of California Cities is an association of California city officials who work together to enhance their knowledge and skills, exchange information, and combine resources so that they may influence policy decisions that affect cities. These officials set League policies and priorities from member cities who serve on the League Board of Directors, League policy committees, regional division boards, departments, caucuses, and task forces.

The City is an active member of the Redwood Empire Division of the League. Pursuant to the Division’s Bylaws, the City must appoint one elected official to attend and represent the City at Division Business meetings and Legislative Committee meetings, who can vote on behalf of the City, as well as an alternate elected official in the event the regular member is not available to attend. At the January 11, 2023, City Council meeting, Mayor Kanne appointed Vice Mayor Gerry Gonzalez as the representative and Councilmember Larry Stranske as the alternate.

Recommended Action: Adopt Resolution appointing representatives to represent and vote on behalf of the City at the League of California Cities’ Redwood Empire Division Business Meetings and Division Legislative Committee Meetings.

Alternative(s): N/A
Fiscal Impact: N/A
Personnel Impact: N/A
2021 Adopted Goals: The Goals do not cover this topic.

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILLITS APPOINTING CITY COUNCIL

MEMBERS TO REPRESENT THE CITY OF WILLITS AND TO VOTE ON BEHALF OF THE CITY AT THE LEAGUE OF CALIFORNIA CITIES’ REDWOOD EMPIRE DIVISION BUSINESS MEETINGS AND DIVISION LEGISLATIVE COMMITTEE MEETINGS.

WHEREAS, the City is a member of the League of California Cities, an association of California municipal officials who work together to enhance their knowledge and skills, exchange information, and combine resources so that they may influence policy decisions that affect cities; and WHEREAS, mayors, council members, and other officials set League policies and priorities from member cities who serve on the League Board of Directors, League policy committees, regional division boards, departments, caucuses, and task forces where League policies and priorities are formulated and set; and
WHEREAS, the City is an active member of the Redwood Empire Division of the League of California Cities; and
WHEREAS, the Redwood Empire Division By-laws, Article III, Section 3, states representatives of each member city shall cast one vote by city; and
WHEREAS, the Redwood Empire Division By-laws, Article VIII, creates a Redwood Empire Division Legislative Committee to review and respond to bills that impact Redwood Empire Cities; and WHEREAS, the City must appoint one elected official to attend and represent the city at Division Business meetings and Legislative Committee meetings, who can vote on behalf of the City; and WHEREAS, an alternate elected official should be appointed to represent the City in the event the regular member is not available to attend.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Willits appointments from January 2023 to December 2023 to the Redwood Empire Division are, as follows:

Division Business Meeting Primary: Gerardo Gonzalez
Division Business Meeting Alternate: Larry Stranske
Legislative Committee Primary: Gerardo Gonzalez
Legislative Committee Alternate: Larry Stranske
The above and foregoing Resolution was introduced by Councilmember _________, seconded by Councilmember _________, and passed and adopted at a regular meeting of the City Council of the City of Willits, held on the 22nd day of March, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ATTEST:
__________________________
GRETA KANE, Mayor
City Council of the City of Willits

DELORES PEDERSE
City Clerk
Item No. 8b
Meeting Date: 03/22/23

AGENDA SUMMARY REPORT
To: Honorable Mayor and Council Members
From: Brian Bender, City Manager
Agenda Title: ADOPT A RESOLUTION TO IMPLEMENT AN ATHLETIC FIELD USE POLICY.

Type: Presentation Consent Regular Agenda Public Hearing Urgent Time: 15 minutes Summary of Request: At the February 22nd meeting, staff presented the draft Athletic Field Policy to the City Council. After receiving a summary of the Policy and comments expressed by two organizations, the Council instructed staff to meet with the organization representatives to address their concerns and examine revisions to enhance the Policy.

On March 9th, staff met with Ian Fitzpatrick and Andrew Hosford when a productive discussion occurred regarding specific provisions of the Policy. As a result of the discussion, staff presents a revised Policy with the alterations illustrated with red text. The biggest change focused on the removal of Priority defining provisions and refining language outlining Field Assignment and Field Maintenance Standards provisions.

Otherwise, the amendments throughout the Policy cleaned up verbiage to eliminate ambiguities for either users and/or what they can expect in services from Public Works.

Attached are the Revised Athletic Field Use Policy and Map of Designated Athletic Fields.

Recommended Action: Adopt the accompanying Resolution to implement the Athletic Field Use Policy in its revised format.

Alternative(s): Instruct staff to present a different policy with agreed upon revisions.

Fiscal Impact: The Policy as configured, will generate several hundred dollars per year for Parks in the General Fund.

Personnel Impact: Coordination between the City Clerk and Public Works Superintendent.

Reviewed by: City Manager City Attorney City Clerk Finance Director Human Resources Risk Manager
Council Action: Approved Denied Other: _____________________________________ Records: Agreement Resolution #_________ Ordinance #_________ Other ________ 1 ATHLETIC FIELD USE POLICY
The City of Willits Athletic Field Use Policy establishes guidelines to ensure that City-owned, Citymaintained and City–managed park and athletic field facilities are utilized for recreational, athletic, cultural, educational, social and community service functions that meet the needs and interests of the community and that permitted users are fully informed of the City’s rules that govern their use.

Purpose
To establish policies and procedures governing the use of City parks and fields. o To ensure Willits residents have priority access to fields. o To incorporate “turf recovery period” to maintain safe, quality grass fields. o To provide for a variety of activities reflecting the athletic preferences of Willits residents. o To collect fees for the use of fields, in support of their ongoing maintenance. o To ensure that decisions regarding the use of City parks and athletic fields balance the interests of the neighborhoods, sports organizations and residents of Willits. o To ensure that appropriate uses are permitted on appropriate fields.

The City will issue an approval for exclusive field use and encouraged for any repetitive, organized use of athletic fields maintained or managed by the City. Exclusive use of a field requires making an advance reservation and is subject to fees, potential security deposit and insurance requirements.

Residency Verification
A resident is a person residing within the city limits of Willits. A copy of proof of residency must be attached to the application at the time of submission. Acceptable forms of proof of residency: driver’s license, utility or phone bill.

Willits Non-Profit Verification
The City of Willits provides affordable facility use rates for qualifying Willits non-profit organizations. To achieve non-profit resident status, at least 51-percent of the overall percentage of residents in both the participants and board members must be Willits residents. Team and board rosters with participant’s addresses must be submitted with an application for non-profit residency status. Willits Nonprofit Rate is available for Willits-based nonprofit organizations. Proof of nonprofit status is required, and a Willits address must be used on all correspondence associated with the rental. To qualify for the nonprofit rate, your organization’s name and address must be on the check or charge card. The organization must identify one authorized agent to make reservations by filling out the “Field Rental Application.” Gateway to the Redwoods

CITY OF WILLITS
111 E COMMERCIAL STREET, WILLITS CA 95490 • PHONE: (707) 459-4601 • FAX: (707) 459-1562 Revised
Changes illustrated in red text
2 • Non-selective membership
Groups or organizations are considered to have a non-selective membership if they have a policy in which everyone plays regardless of ability.
• Selective membership
Groups or organizations are considered to have a selective membership if inclusion on the team or playing time is based on the participant’s ability.

Process for Obtaining Usage Approval
Field space usage requests are accepted through a seasonal process. The City will approve a request after the submission of an application with all required documents, applicable fees are paid, insurance requirements are met (if applicable) and approval has been granted. Acceptable payment options include cash, check, MasterCard, Visa and Discover. Users must be 18 years of age to make a reservation.

The City has exclusive discretion in scheduling field usage. An application must be submitted a minimum of ten business days prior to the requested use date. Payment is due in full at the time the approval is issued.

To apply for an Athletic Field Usage, an applicant must submit a field rental application to the City Clerk.

Field rental applications can be found online at www.cityofwillits.org at City Hall, or by requesting a form from the City Clerk, who may be contacted at 707.459.7113.

Fees
Facility Willits Nonprofit Resident Non-Resident
Main Soccer Field $25 three-month season $30 three-month season $50 three-month season Baseball Diamond One $25 three-month season $30 three-month season $50 three-month season Baseball Diamond Two $25 three-month season $30 three-month season $50 three-month season All Other Fields $15 three-month season $20 three-month season $25 three-month season ➢ The fees for a Willits nonprofit for non-seasonal usage is $10 per event for the Main Soccer Field/Baseball Diamonds 1 & 2 and $5 per event for all Other Fields. ➢ The fees for a Resident non-seasonal usage is $7 per event for the Main Soccer Field/Baseball Diamonds 1 &2 and $5 per event for all Other Fields.
➢ The fees for a Non-resident usage is $10 per event for the Main Soccer Field/Baseball Diamonds 1 & 2 and $7 per event for all Other Fields.

Field Assignment
The City of Willits will do its best to accommodate all usage requests as this Policy does not employ priority standards. As a friendly reminder, the City will not process a request unless the timely receipt of all required submission materials. The City will assign field usage based on availability and condition of fields, the number of participants expected to use the fields, and the willingness of the organization to share fields. In a situation when the groups are unable to reach an amicable solution, the City will decide the field allocation.
3 Field Maintenance Standards
Public Works will mow the Athletic Fields to a playable height once every 1-2 weeks as needed during the growth season (dependent on the weather, staffing and equipment availability). Under request, Public Works can drag the infields at the start of the Spring season.

Additional maintenance is the responsibility of the user group during peak usage, including but not limited to routine cleaning of the restrooms, collection & cleanup of all litter and garbage generated, emptying of all refuse containers into the appropriate provided dumpsters, evaluating the playing surface prior to use for potential safety issues, locking all buildings and gates, and filling any gopher holes (Public Works will provide a pile of clean dirt at each field for spot treating gopher holes etc.).

Any questions regarding care and maintenance of the fields should be directed to Public Works before performing unusual maintenance methods. Under no circumstances are renters or league organizations to mow, trim or apply turf treatment without the permission of Public Works.

Reservation Cancellations, Changes and Modifications
It is the responsibility of the permitted organization to notify the City Clerk immediately when an approved date is no longer needed. Cancellations must be submitted to the City Clerk at least ten business days in advance of the scheduled use date to be entitled to a refund. If cancellation is received less than ten business days before the reservation, fees will be forfeited.

If it rains on the date of reservation, a full refund will be available. It is the permittee’s responsibility to request a refund from the City for any reserved dates which are rained out or closed. Refunds will be issued in the same form of payment, except cash payments, they will receive a City issued check. Refund requests must be received within ten business days following the last reservation date.

Changes to reservations including location, date or time, must be made in writing, submitted and received by the City Clerk at least ten business days in advance of the scheduled use date. The City does not guarantee field availability for requested changes.

Insurance Liability
A valid insurance certificate may be required for use of any City Field. The insurance certificate must afford two million dollars ($2,000,000.00) of general liability coverage per occurrence and four million dollars $4,000,000.00) aggregate and contain the following information:
• General liability coverage (property and bodily injury) as evidenced by an insurance certificate with an Additional Insured Endorsement naming the City of Willits where applicable.

Sexual abuse and molestation coverage is required for all rentals that have oversite and supervision of minors. Coverage limits need to be at least $1,000,000 per occurrence or $2,000,000 aggregate and listed.

Use of fields will not be permitted unless the City receives a valid insurance certificate.

General Rules & Regulations
All City of Willits Municipal Codes/Regulations apply to all City maintained fields.

1. Field users are required to observe all City Park regulations.

2. The City is not responsible for accidents, injury, illness or loss of group or individual property. 4 3. Field use and activity is limited to the times and dates indicated on the approval. Any changes are subject to availability and approval by the City.

4. The City reserves the right to require copies of documentation, including but not limited to, game and practice schedules at any time during the duration of an approval and take other measures to verify that fields are being used as permitted.

5. The City has the right to assign staff to supervise the rental.

6. Non-reserved fields/areas may be used by anyone on a drop-in basis.

7. Approvals cannot be transferred or assigned to any other person, group or organization for any reason.

8. Users must pick up and remove any trash generated by their activity, including items from participants and spectators.

9. Good Neighbor Policy - Complaints from surrounding neighborhood residents as to the permittee’s activity noise level, litter and debris, and/or disregard of parking regulations may lead to the cancellation of the approval or reservation and the denial of facility use in the future.

10. The misuse of City facilities or the failure to conform to facility regulations, established policies (including the Field Closed Policy) and procedures or any other Federal, State, or local law, rule, regulation or ordinance shall be sufficient grounds for the immediate revocation of the approval and/or the denial of any future applications. No refund will be granted.

11. The City reserves the right to cancel an approved reservation due to maintenance needs, overuse of the facility, unsafe conditions, or due to a conflict with a City event. In these cases, all attempts will be made to provide a minimum of ten (10) business days advanced notice and to provide an alternate location for the group’s scheduled practice, game or activity. In the event of an emergency, when only short or no notice can be provided, groups must cooperate with the request to not use the facility or risk loss of current approval and denial of future use. If there are no alternate facilities available, a full refund will be given.

12. No person shall use an athletic field when closed either for excess rainfall or for field maintenance or any other reason.

13. All dogs must be on a leash and owners must clean up after their dogs.

14. Alcohol prohibited on the field.

15. Food vendors are not allowed in City Parks or in City Park parking lots without approval from City Clerk and may require additional documentation and fees.

16. Smoking is prohibited in all public parks.

17. Athletic fields may be lined by permission only.

18. Gambling is prohibited at all City properties.

Field Use Rules
Your cooperation is needed to preserve the turf on City fields by following these rules:

1. Field use, especially sports practices, should be conducted in a manner so that play will take place on different sections of the turf, thus reducing excessive turf wear and damage to any one area. Rotate use of areas (e.g. use middle of turf area for drills one day and sides of the field the following day), and when possible, stay off the fringe or bare areas to limit erosion and further damage.

2. Follow pre- and post-use prep instructions posted at the sites. Leagues are expected to use equipment and materials provided for that purpose and located at each field in a storage shed.

3. City personnel has the final approval regarding the playability of the field due to adverse weather conditions and/or severe field conditions. These determinations/decisions are not negotiable.

4. Use of any equipment must be stated on the application and in the Special Request section. Remove all equipment after use each day. No equipment shall be allowed to be left unattended on City property without prior written approval of the City.
5 5. Do not overcrowd fields by scheduling multiple games in reserved areas. Allow a safe distance between fields for safe passage of spectators and participants.

6. Report hazards on City property to the City Clerk.

7. Report maintenance and hazard emergencies (e.g., broken water lines, gushing sprinkler heads, restroom facilities, etc.) promptly to Willits Police Department at 707.459.6122 who will inform the appropriate personnel. When you make the call be prepared to fully identify yourself, your location and the specific nature of the emergency or hazard.

8. Groups witnessing misuse of fields by other scheduled or unscheduled users are encouraged to contact Willits Police Department at 707.459.6122. It is the authorized entity’s responsibility to be sure that all coaches and parents understand and enforce this policy.

9. City personnel has the authority to close fields due to unsafe field conditions.

Use of Special Equipment and Field Lining
When submitting a request for a field approval please indicate the type of equipment (portable toilets, shade structures, tables, chairs, soccer goals, cones, inflatables or specialized equipment, etc.) that will be used for your event and the location of where it will be placed on the field. If you are planning to line the field, please include the layout of the field, dimensions and how it will be lined per location.

Athletic fields may be lined by approval only. Water soluble spray paint is the only permitted means of lining a field. No fields are permitted to be lined by means of Round Up, or other herbicide, which can permanently burn lines into the field.

Turf Recovery and Field Closures
City maintained sports fields receive a great deal of play throughout the year, and Public Works strive to maintain them in a safe, usable and attractive condition. To that end, most fields are closed every winter from December through January and temporarily throughout the year as weather and/or site conditions dictate. Limiting field use by seasonal/temporary field closures or restricting permitting is one component of a comprehensive turf management program. An organization that has already received a field assignment can contact Public Works to obtain approval to start preparation activities for their approaching season. The approval is at the discretion of Public Works.

You may call the City Clerk to determine the status of fields and to report any conditions that may need attention. Field conditions are monitored daily by City staff throughout the year.

Requests for Storage and Modifications to City Facilities Organizations making special requests (e. g. requests for storage space or placement of storage buildings, improvements and/or modifications of any kind to City facilities, etc.) shall make all special requests in writing. Please contact the City Clerk for further details about making a request. The City retains full discretion to impose requirements and conditions on any such request, which may include but are not limited to insurance and indemnification.

Use and Care of Storage at City Facilities
For those groups who have been approved for use of City and group installed storage at City facilities, the following rules will apply.

1. User group shall not store any items outside of designated storage areas. User group shall not keep or store any hazardous materials or any article or item that would be considered hazardous by a responsible insurance company.
6 2. User group shall not create a nuisance or unreasonably interfere with the use of the park or with the comfort and safety of any person in the park or adjacent property.

3. User group shall make no alterations to City facilities without prior consent of City. If the City approves the alteration, all subsequent maintenance of the alteration becomes the responsibility of the user group.

4. User group is responsible for any damage to City property that occurs during user group’s use of City facilities. City is not responsible for any loss or damage due to fire, theft, pests, water, wind, earthquake, or any cause whatsoever to the property of user group, nor is City required to carry any insurance to cover same.

5. City has the right to enter the facility at any time without notice to user group to inspect, make repairs or for any other reason deemed necessary by City.

6. If keys are issued to the user group for access to City facilities, the following rules will apply. • Keys will be provided for specific date range and keys must be returned to City by deadline otherwise future approvals will not be issued.
• User group will be charged for any lost keys and costs to re-key facilities because of lost keys if deemed necessary by City staff.
• Damaged keys will be replaced by City when damaged keys are returned to City. If the damaged key is not returned to the City, it will be considered lost.

DESIGNATED ATHLETIC FIELDS

CITY OF WILLITS
MAIN
SOCCER
FIELD

BASEBALL

DIAMOND
#1
OTHER
FIELD
#3

BASEBALL

DIAMOND
#2
OTHER
FIELD
#1
OTHER
FIELD
#2
Rev: 3/16/2023

ATHLETIC FIELD USE APPLICATION
Athletic Field: Baseball Diamond #1 ☐ #2 ☐ Main Soccer Field ☐ Other Field #1 ☐ #2 ☐ #3 ☐ Date(s): _________________________________________
Facility Used For: ___________________________________________________________________________________ Organization or Individual Name: _______________________________ President / Chairman:______________________ Mailing Address _________________________________________________ Telephone#: ________________________ City/State/Zip: __________________________________________________ Fax Number: ________________________ Janitorial/Cleaning Service – Provided By: _______________________________________________________________ As the individual, group, or organization applying for permission to use the City Athletic Fields, it is hereby agreed that I/We shall comply with each of the Rules, Regulations and Rental Rates for the use of the Athletic Fields as established by the Willits City Council, a copy of which is furnished with this permit.

Printed Name: _________________________________ Date:____________________ Telephone:___________________ Fees
Facility Willits Nonprofit Resident Non-Resident
Main Soccer Field $25 three-month season $30 three-month season $50 three-month season Baseball Diamond One $25 three-month season $30 three-month season $50 three-month season Baseball Diamond Two $25 three-month season $30 three-month season $50 three-month season All Other Fields $15 three-month season $20 three-month season $25 three-month season **FOR DEPARTMENT USE ONLY
Charges to be paid in advance: Rental Fee $____________________ Security/Cleaning Deposit $____________________ ☐ - Profit ☐ - Non-Profit (please attach proof of non-profit exempt status) Required Insurance Documents on File: ______________________________________________________ City Clerk Date
Approved: ______________________________________________ Denied: ___________________________________ City Manager or Designee Date City Manager or Designee Date ************************************************************************************************** **FOR DEPARTMENT USE ONLY
Facility Use Fees $_____________ Date Paid: ______________ CK #: _______________ Cleaning Deposit $_____________ Date Paid: ______________ CK #: _______________ Less Damages $_____________ (See attached itemized list) Refund Due $_____________ Walk-Through Inspection Before __________/__________ Walk-Through Inspection After __________ / __________
111 E. Commercial Street
Willits, California 95490
Tel | 707.459.4601
Fax | 707.459.1562
www.cityofwillits.org
Gateway to the Redwoods
Rev: 3/16/2023
Agreement of Terms
Applicant hereby agrees to hold the City of Willits, its City Council and Commissions, the individual members thereof and all officers, agents, volunteers, and employees free and harmless from any and all loss damage, liability, cost or expense that may arise during occupancy of City Facilities of that may be caused by such occupancy of City Facilities or that may be caused by such occupancy. The undersigned hereby certifies that he/she will be personally responsible on behalf of the applicant for any damages sustained by the building, furniture, or equipment. Damages sustained to the above shall be compensated within seven (7) days.

I ________________________________, have read and fully understand and agree to the Terms and (Print Name)
Conditions of use pertaining to my scheduled event on _______________________at the:
(Check one)
Baseball Diamond #1
Baseball Diamond #2
Main Soccer Field
Other Field #1
Other Field #2
Other Field #3
_______________________________________ _______________________ Signature of Applicant Date
_______________________________________ _______________________ City Manager or Designee Date
Rev: 3/16/2023

INSURANCE REQUIREMENTS FOR CITY FACILITIES
The City of Willits, its employees, officers and volunteers are not responsible for and shall be held harmless and fully indemnified by the user for any claims arising out of accidents, personal injury, damage to or loss of personal property, or wrongful death that occur during or result partially or entirely from use of City Facilities. The indemnification provided by this paragraph shall cover all acts whether negligent, grossly negligent or intentional.

The City shall be allowed to select legal counsel and be reimbursed for legal costs for any matter covered by this paragraph. Proof of liability insurance naming the City of Willits as Additional Insured must be submitted to the City prior to the commencement of any function.

A valid insurance certificate may be required for use of any City Field. The insurance certificate must afford one million dollars ($1,000,000.00) of general liability coverage per occurrence and two million dollars $2,000,000.00) aggregate and contain the following information:
• General liability coverage (property and bodily injury) as evidenced by an insurance certificate with an Additional Insured Endorsement naming the City of Willits where applicable.

Use of fields will not be permitted unless the City receives a valid insurance certificate.

Resolution No. 2023- March 22, 2023
RESOLUTION NO. 2023-__

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILLITS TO IMPLEMENT AN ATHLETIC FIELD USE POLICY.

WHEREAS, the City of Willits encourages the use of City owned and maintained athletic facilities by athletic associations, community groups, and other organizations that provide recreational opportunities for residents of Willits and surrounding communities; and WHEREAS, the City of Willits currently does not have a policy regarding the reservation of athletic fields maintained by the City; and
WHEREAS, the lack of a policy has become problematic with the increase of youth sports in the community; and
WHEREAS, the popularity of youth sports increased the demand on City maintained fields resulting in scheduling conflicts among various organizations; and WHEREAS, staff presented the initial Policy draft at the February 22nd City Council meeting when the Council instructed staff to meet with representatives of athletic organizations to discuss their concerns with the Policy; and
WHEREAS, the revised Policy incorporates the discussed revisions and other slight changes, and
WHEREAS, the attached Athletic Field Use Policy establishes criteria and process for user groups and organizations to reserve athletic fields in a systemic manner; and NOW, THEREFORE, the City Council of the City of Willits accepts the attached Athletic Field Use Policy and authorizes City staff to implement the Policy starting on March 23, 2023.

The above and foregoing Resolution was introduced by Councilmember __________ seconded by Councilmember ____________ and passed and adopted at a regular meeting of the City Council of the City of Willits, held on the, 22nd day of March 2023, by the following vote:

AYES:

NOES:

ABSENT:
______________________________
GRETA KANNE, Mayor
City Council of the City of Willits
ATTEST:
_______________________________

DELORES PEDERSEN
City Clerk
Item No. 9a
Meeting Date: March 8, 2023

AGENDA SUMMARY REPORT
To: Honorable Mayor and Council Members
From: Chief Fabian Lizarraga
Agenda Title: ADOPTION OF COUNTY OF MENDOCINO SERVICES AGREEMENT FOR ANIMAL

CONTROL SERVICES WITHIN THE CITY AND INCLUSION OF COUNTY ORDINANCES REGULATING ANIMAL CONTROL INTO THE WILLITS MUNICIPAL CODE.

Type: Presentation Consent Regular Agenda Public Hearing Urgent Time: 10 min.

Summary of Request: In order to continue to receive Animal Control Services by the County Animal Control Department within the City, the City Council needs to approved the presented Services Agreement.

Also, the Animal Control Department cannot take enforcement action within the City until Title 10 of the Mendocino County Code of Ordinances, titled “Animals” are adopted by Council and included in the Willits Municipal Code.

Recommended Action: Staff recommends the services agreement be approved and the Willits Municipal Code be amended to include the County Animal Control Regulations.

Alternative(s): None.

Fiscal Impact: The Services Agreement is a budget item that has been included in current budget.

Personnel Impact: None
2021 Adopted Goals: The Goals do not cover this topic.

Resolution No. 2023-__ Page 1 of 1 March 23, 2023
RESOLUTION NO. 2023-

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILLITS APPROVING AN

AGREEMENT BETWEEN THE CITY OF WILLITS AND THE COUNTY OF MENDOCINO IN THE AMOUNT OF $22,124.80 FOR ANIMAL CONTROL SERVICES FOR THE PERIOD OF JULY 1, 2022 THROUGH JUNE 30, 2023
WHEREAS, THE County of Mendocino has historically provided animal control services to the City of Willits via the Mendocino County Sheriff’s Office, and WHEREAS, animal control services for the County are now being provided by the Mendocino County Animal Control Unit, and
WHEREAS, the County Animal Control Unit is equipped, staffed, licensed, and prepared to provide the services the City requires, and
WHEREAS, the County is willing and able to perform duties and render Animal Control Services on the terms and conditions set forth in this Agreement for the City, and WHEREAS, the City of Willits is satisfied with the performance of the County in providing animal control services,
NOW, THEREFORE, BE IT RESOLVED that the Willits City Council approves an agreement with the Mendocino County Animal Control Unit for animal control services, for the term of July 1, 2022 through June 30, 2023, in the amount of $22,124. 80 and authorizes the City Manager to execute such agreement.

The above and foregoing Resolution was introduced by Councilmember seconded by Councilmember , and passed and adopted at a regular meeting of the City Council of the City of Willits, held on the 22nd day of March, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ATTEST:
__________________________
_________________________________
GRETA KANNE, Mayor
City Council of the City of Willits
DELORES PEDERSEN, City Clerk
Item No. 9b
Meeting Date: March 22, 2023

AGENDA SUMMARY REPORT
To: Honorable Mayor and Council Members
From: Delores Pedersen, City Clerk
Agenda Title: CONSIDERATION OF ADOPTION OF THE STATE OF CALIFORNIA GOVERNOR’S DESIGNATION OF APPLICANT’S AGENT RESOLUTION ALLOWING THE CITY MANAGER TO APPLY FOR PUBLIC ASSISTANCE AND RECOVERY FUNDING.

Type: Presentation Consent Regular Agenda Public Hearing Urgent Time: 10 Minutes Summary of Request: On January 14, 2023, the State of California announced a declaration of state and local emergency. This declaration allowed for federal funding to be available to specific areas designated under FEMA-4683-DR-CA.

During the time period of December 27, 2022, through January 31, 2023, the City of Willits sustained damages to properties and infrastructure. Some required immediate repair, and some are awaiting repair and funding. Staff is tracking expenditures for personnel, equipment, tasks, and outside vendors to obtain reimbursement at a future date by Cal-OES and/or FEMA.

Cal-OES requires a Designation of Applicant’s Agent Resolution for Non-State Agencies to be on file for the purpose of obtaining certain federal financial assistance under Public Law 93-288 as amended by the Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988, and/or state financial assistance under the California Disaster Assistance Act. A new Designation of Applicant's Agent Resolution for Non-State Agencies is required if the previously submitted document is older than threeyears from the last date of approval, changes are required to the name and/or title of authorized agents or one is not on file. The City of Willits does not currently have a valid Resolution in place.

The accompanying Resolution designates the City Manager, Assistant City Manager, and Finance Director as authorized Agents for the City for FEMA Disaster DR-4683 and Cal-OES CDAA 2023-01.

Recommended Action: It is recommended that the City Council adopt the accompanying Resolution designating the City Manager, Assistant City Manager, and Finance Director as authorized agents to execute documents and/or agreements on behalf of the City of Willits for the purpose of obtaining disaster public assistance grants from Cal-OES and FEMA approving the corresponding Cal-OES Form 130.

Alternative(s): None.

Fiscal Impact: If a current Designation of Subrecipient's Agent Resolution (Cal OES Form 130) is not on file with the Cal-OES, the City will be ineligible to apply for reimbursement under any future public assistance grants available for declared disasters. FEMA mandates current designations as a condition of qualifying for Cal-OES public assistance grants.

Personnel Impact: None
2021 Adopted Goals: The Goals do not cover this topic.

DESIGNATION OF APPLICANT'S AGENT RESOLUTION FOR NON-STATE AGENCIES

BE IT RESOLVED BY THE OF THE
(Governing Body) (Name of Applicant)

THAT , OR
(Title of Authorized Agent)
, OR
(Title of Authorized Agent)
(Title of Authorized Agent)
is hereby authorized to execute for and on behalf of the , (Name of Applicant)
a public entity established under the laws of the State of California, this application and to file it with the California Governor’s Office of Emergency Services for the purpose of obtaining federal financial assistance for any existing or future grant program, including, but not limited to any of the following:
- Federally declared Disaster (DR), Fire Mitigation Assistance Grant (FMAG), California State Only Disaster (CDAA), Immediate Services Program (ISP), Hazard Mitigation Grant Program (HMGP), Building Resilient Infrastructure and Communities (BRIC), Legislative Pre-Disaster Mitigation Program (LPDM), under - Public Law 93-288 as amended by the Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988, and/or state financial assistance under the California Disaster Assistance Act.
- Flood Mitigation Assistance Program (FMA), under Section 1366 of the National Flood Insurance Act of 1968.
- National Earthquake Hazards Reduction Program (NEHRP) 42 U.S. Code 7704 (b) ((2) (A) (ix) and 42 U.S. Code 7704 (b) (2) (B) National Earthquake Hazards Reduction Program, and also The Consolidated Appropriations Act, 2018, Div. F, Department of Homeland Security Appropriations Act, 2018, Pub. L. No. 115-141 - California Early Earthquake Warning (CEEW) under CA Gov Code – Gov, Title 2, Div. 1, Chapter 7, Article 5, Sections 8587.8, 8587.11, 8587.12 That the , a public entity established under the
(Name of Applicant)
laws of the State of California, hereby authorizes its agent(s) to provide to the Governor’s Office of Emergency Services for all matters pertaining to such state disaster assistance the assurances and agreements required.

STATE OF CALIFORNIA

CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES

DESIGNATION OF APPLICANT'S AGENT RESOLUTION

NON-STATE AGENCIES
OES-FPD-130 (Rev. 10-2022)

RECOVERY DIRECTORATE

FINANCIAL PROCESSING DIVISION
Cal OES ID No: _____________
Rev. 10-2022 Page 1 of 4 OES-FPD-130
Please check the appropriate box below
This is a universal resolution and is effective for all open and future disasters/grants declared up to three (3) years following the date of approval.

This is a disaster/grant specific resolution and is effective for only disaster/grant number(s):

Passed and approved this __day of , 20
(Name and Title of Governing Body Representative)
(Name and Title of Governing Body Representative)
(Name and Title of Governing Body Representative)

CERTIFICATION
I, , duly appointed and of
(Name) (Title)
, do hereby certify that the above is a true and
(Name of Applicant)
correct copy of a resolution passed and approved by the (Governing Body)
of the on the day of , 20 .
(Name of Applicant)
(Signature) (Title)

STATE OF CALIFORNIA

CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES

DESIGNATION OF APPLICANT'S AGENT RESOLUTION

NON-STATE AGENCIES
OES-FPD-130 (Rev. 10-2022)

RECOVERY DIRECTORATE

FINANCIAL PROCESSING DIVISION
Rev. 10-2022 Page 2 of 4 OES-FPD-130
Cal OES Form 130 Instructions
A Designation of Applicant’s Agent Resolution for Non-State Agencies is required of all Applicants to be eligible to receive funding. A new resolution must be submitted if a previously submitted resolution is older than three (3) years from the last date of approval, is invalid, or has not been submitted.

When completing the Cal OES Form 130, Applicants should fill in the blanks on pages 1 and 2. The blanks are to be filled in as follows:

Resolution Section:

Governing Body: This is the group responsible for appointing and approving the Authorized Agents.

Examples include: Board of Directors, City Council, Board of Supervisors, Board of Education, etc.

Name of Applicant: The public entity established under the laws of the State of California.

Examples include: School District, Office of Education, City, County or Non-profit agency that has applied for the grant, such as: City of San Diego, Sacramento County, Burbank Unified School District, Napa County Office of Education, University Southern California.

Authorized Agent: These are the individuals that are authorized by the Governing Body to engage with the Federal Emergency Management Agency and the California Governor’s Office of Emergency Services regarding grants for which they have applied.

There are two ways of completing this section:

1. Titles Only: The titles of the Authorized Agents should be entered here, not their names. This allows the document to remain valid if an Authorized Agent leaves the position and is replaced by another individual. If “Titles Only” is the chosen method, this document must be accompanied by either a cover letter naming the Authorized Agents by name and title, or the Cal OES AA Names document. The supporting document can be completed by any authorized person within the Agency (e.g., administrative assistant, the Authorized Agent, secretary to the Director). It does not require the Governing Body’s signature.

2. Names and Titles: If the Governing Body so chooses, the names and titles of the Authorized Agents would be listed. A new Cal OES Form 130 will be required if any of the Authorized Agents are replaced, leave the position listed on the document, or their title changes.

STATE OF CALIFORNIA

CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES

DESIGNATION OF APPLICANT'S AGENT RESOLUTION

NON-STATE AGENCIES
OES-FPD-130 (Rev. 10-2022)

RECOVERY DIRECTORATE

FINANCIAL PROCESSING DIVISION
Rev. 10-2022 OES-FPD-130 Page 3 of 4
Checking Universal or Disaster-Specific Box: A Universal resolution is effective for all past disasters and for those declared up to three (3) years following the date of approval. Upon expiration it is no longer effective for new disasters, but it remains in effect for disasters declared prior to expiration. It remains effective until the disaster goes through closeout unless it is superseded by a newer resolution.

Governing Body Representative: These are the names and titles of the approving Board Members.

Examples include: Chairman of the Board, Director, Superintendent, etc. The names and titles cannot be one of the designated Authorized Agents. A minimum of three (3) approving board members must be listed. If less than three are present, meeting minutes must be attached in order to verify a quorum was met.

Certification Section:

Name and Title: This is the individual in attendance who recorded the creation and approval of this resolution.

Examples include: City Clerk, Secretary to the Board of Directors, County Clerk, etc. This person cannot be one of the designated Authorized Agents or Approving Board Member. If a person holds two positions (such as City Manager and Secretary to the Board) and the City Manager is to be listed as an Authorized Agent, then that person could sign the document as Secretary to the Board (not City Manager) to eliminate “Self-Certification.”

STATE OF CALIFORNIA

CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES

DESIGNATION OF APPLICANT'S AGENT RESOLUTION

NON-STATE AGENCIES
OES-FPD-130 (Rev. 10-2022)

RECOVERY DIRECTORATE

FINANCIAL PROCESSING DIVISION
Rev. 10-2022 Page 4 of 4 OES-FPD-130
Resolution No. 2023-__ Page 1 of 1 March 22, 2023
RESOLUTION NO. 2023-

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILLITS DESIGNATING AUTHORIZED AGENTS TO ACT ON THE CITY’S BEHALF FOR DISASTER FINANCIAL ASSISTANCE.

WHEREAS, the City Council desires to appoint and authorize agents of the City to apply and seek reimbursement for disaster-related expenditures under the Federal Emergency Management Agency (FEMA) and the California Governor’s Office of Emergency Services (Cal OES) disaster assistance programs; and
NOW, THEREFORE, BE IT RESOLVED that the Willits City Council Does hereby authorize and approve that the
City Manager , or
Assistant City Manager , or
Finance Director
Is hereby authorized to execute for and on behalf of the named application, City of Willits, a public entity established under the laws of the State of California, this application and to file it with the California Governor’s Office of Emergency Services for the purpose of obtaining certain financial assistance under Public Law 93-288 as amended by the Robert T. Stafford Disaster Relief and Emergency Assistance Ace of 1988, and/or state financial assistance under the California Disaster Assistance Act.

AYES:

NOES:

ABSENT:

ATTEST:
__________________________
_________________________________
GRETA KANNE, Mayor
City Council of the City of Willits
DELORES PEDERSEN, City Clerk
Item No. 9c
Meeting Date: March 22, 2023

AGENDA SUMMARY REPORT
To: Honorable Mayor and Council Members
From: Scott Herman, Public Works Director
Agenda Title: AUTHORIZE THE PURCHASE OF TWO 2023 CHEVROLET SILVERADO 1500 4X4 PICKUP TRUCKS WITH REGULAR 6 ½ FOOT BEDS ONE FOR EACH OF THE WATER AND WASTEWATER DEPARTMENTS FOR THE STATE CONTRACT PRICING OF $52,659.59 EACH (TOTAL OF $105,319.18) FROM ELK GROVE AUTO/WINNER CHEVROLET AND AUTHORIZE THE CITY MANAGER TO EXECUTE PURCHASING DOCUMENTS.

Type: Presentation Consent Regular Agenda Public Hearing Urgent Time: 10 Minutes Summary of Request: These two trucks will be in addition to the two vehicles purchased in May of 2022, adding to the replacement program that will eventually replace the oldest vehicles (the oldest being from 1997) in the fleet. These oldest vehicles are more expensive to maintain annually to ensure they are in sound operating condition. The intent is to rotate the frontline vehicles over the next two-years to have no vehicles older than 2014. The estimated production date is anticipated for July 2023 with an unknown delivery date at this time.

The City will purchase the trucks from Elk Grove Auto/Winner Chevrolet out of Elk Grove, CA who holds the State Contract #1-22-23-20D for government fleet vehicles for Chevrolet.

Attached are both quotes for Council review.

Recommended Action: Approve the purchase of two 2023 Chevrolet Silverado, 1500 4x4 pick-up trucks for the State contract pricing of $52,569.59 each (Total $105,319.18) and authorize the City Manager to execute purchasing documents.

Alternative(s): None
Fiscal Impact: The Fiscal Year 2022/23 Budget contains sufficient funds for the purchase. The specific funds are Water Fund 503-5031-4002-112 and Wastewater Fund 501-5013-4003-112.

Personnel Impact: Minimal staff time is necessary to complete the purchasing paperwork and take delivery of the equipment.

Adopted 2021 Goals: Goal #2, Policy #2.2 - Explore options for converting vehicle fleet to electric power.

Although the proposed vehicles are not EVs (or hybrids), they are powered by smaller displacement, four cylinder engines helping to increase the overall efficiency of the vehicle fleet.

Resolution No. 2023- Page 1 of 1 March 22, 2023
RESOLUTION NO. 2023-__

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILLITS APPROVING THE PURCHASE OF TWO 2023 CHEVY SILVERADO 1500S FROM WINNER CHEVROLET OF

ELK GROVE, ONE FOR EACH OF THE WATER AND WASTEWATER DEPRTMENTS, AT A COST NOT TO EXCEED $105,319.18.

WHEREAS, the City is currently in the second year of a three year plan to replace the oldest vehicles in the fleet with the oldest being 1997; and WHEREAS, the City has allocated funds in the Fiscal Year 2022-2023 Budget for two service pickup trucks; and
WHEREAS, Staff researched available options and found that Winner Chevrolet offers state contract pricing for the requisite vehicles; and
WHEREAS, the state contract pricing has gone through a public bidding process, and purchase under their contract qualifies as an exception to competitive bidding per Willits Municipal Code, Section 3.08.050; and
NOW, THEREFORE BE IT RESOLVED, that City Council approves the purchase of two 2023 Chevy Silverado 1500s at a cost not to exceed $105,319.18 from Winner Chevrolet of Elk Grove at the state government fleet pricing.

The above and foregoing Resolution was introduced by Councilmember ____ seconded by Councilmember ______, and passed and adopted at a regular meeting of the City Council of the City of Willits, held on the 22nd day of March 2023, by the following vote:

AYES:

NOES:

ABSENT:

ATTEST:
__________________________
__________________________
GRETA KANNE, Mayor
City Council of the City of Willits

DELORES PEDERSEN,
City Clerk
Item No. 9d
Meeting Date: March 22, 2023

AGENDA SUMMARY REPORT
To: Honorable Mayor and Council Members
From: Taylor Perry, City Planner
Agenda Title: UPDATE ON THE ELECTRICAL VEHICLE CHARGING STATIONS IN THE CITY PARKING LOT BETWEEN MENDOCINO AVENUE AND WOOD STREET.

Type: Presentation Consent Regular Agenda Public Hearing Urgent Time:15 minutes Summary of Request: It has been nearly five years since two (2) dual-port Level 2 Electrical Vehicle (EV) Charging stations were installed in the City public parking area located between Mendocino Avenue and Wood Avenue for the benefit of the community. The EV charging stations were purchased and installed in 2018 using grant funding administered by the Mendocino Land Trust (MLT).

Both EV charging stations are regularly used and are currently in good operating condition. Since installation, the two stations have helped the City avoid 15,226 kg of greenhouse gas emissions – the equivalent to planting 390 trees and letting them grow for 10-years. Over the last 6 months, the stations have reported an average 16 unique drivers per month. This should ideally correspond to an increase in business and commerce within nearby Downtown Willits.

The charging fees previously adopted in 2018 were expected to recover or reduce operation and maintenance costs. The proposed charging fees were based off estimated daily usage and expected PG&E energy costs. In general, the stations are being used less than anticipated and energy costs have continued to rise.

On average, the stations are contributing an average net annual loss of $227, not accounting for maintenance, services, repair, and system updates. Grant funds and the five-year warranty, to date, have successfully covered most operating and maintenance costs, but the warranty is set to end on August 18, 2023. Once the warranty ends, annual losses are expected to rise by approximately $1,637, annually.

Further, Executive Order N-79-20 signed by Governor Newsom in 2020, set stringent zero-emission vehicle targets for California. Under this new legislation, 35-percent of new 2026 car models sold in California must be zero-emissions, ramping up to 100-percent in 2035. With 15 times more electric cars expected on California’s roads by 2035, the amount of EV charging stations needed will grow exponentially.

The City of Willits may wish to reassess the current charging fees, extend the warranty if possible, and further consider methods of electric vehicle infrastructure maintenance, installation, and EV incentivization strategies that are economically viable and sustainable for the community.

Recommended Action: Accept this assessment as presented as well as instruct the Community Development Department to pursue the described recommendations (review fees, and/or proceed with creation of a strategic plan to accommodate projected needs of EVs).

Alternative(s): None.

Fiscal Impact: None.

Personnel Impact: None.
2021 Adopted Goals: Goal #2 under Administration…Work towards Willits becoming an Environmental Model City by reducing the City’s carbon footprint by 50-percent, promoting greater energy independence from utility companies and strengthening the City’s resiliency and self – reliance. The City’s ability to successfully recruit a Senior City Planner provides the Community Development Department the capacity to create the described strategic plan to accommodate the projected growth of EVs and compose other programs satisfying this Goal.

Reviewed by: City Manager City Attorney Assistant City Manager City Clerk Finance Director Human Resources Risk Manager
Council Action: Approved Denied Other: ________________________________________ Records: Agreement Resolution #_________ Ordinance #_________ Other _________ Monthly Achievements & Activities
• Extended the RFQ deadline for airport consultants to March 9th, as we had not received any formal proposals from the February 23rd closing date. We are aware Mead & Hunt will prepare response for the planning portion of the RFQ and another firm expressed an interest as well. • Snow and ice accumulation forced the closure of the facility for several days. • Eliminated the RV trailers being used for temporary housing by recently hired Police Officers.

From this point forward, the City will not place RV trailers unless used by individuals designated for security to ensure conformance with FAA regulations. • Continuing to explore the option of retaining a third-party assessment of the facility as a response to the recent inquiries regarding its compliance with FAA and Caltrans guidelines. • Exploring the feasibility of upgrading the aircraft radio in the Administration Building.

Project Updates
• Completed the renovation to Pilot Shack’s restrooms. The project continued to the exterior with a new deck and handrails. Stairs and awing are expected for completion by the end of the March.
• Mead & Hunt continues to wait for approval from the FAA for REACH’s new hangar. Scheduling a conference call with REACH’s representative to discuss possible alternative sites. • Received all but one part for the Fuel Island upgrades. The last part is anticipated to arrive in April.
• The security fencing is on-hold until drier weather takes hold since the area along the northwest lot line has poor drainage.
• Received the Record of Survey of the western lot line from LACO & Associates. The survey is fully recorded with the County.

Staffing Items
• No items to report.

Budget Status
• No items to report.

Focus for Next Month
• Fuel Island installation.
• Schedule a meeting with FAA to discuss facility operations. • Explore the viability of removing the pile of earthen debris from it current location south of REACH’s location.

Airport February 2023 | Report

1 Monthly Achievements & Activities
• Issued six Building Permits.
• Opened eight new Code Enforcement Cases.
• Closed one Code Enforcement Case.
• Total of 19 active Code Enforcement Cases.

Project Updates
• City Rail with Trail project update. An in-person public open house is scheduled for the evening of March 23rd between 6 and 8 pm in the City Hall community center. The joint event between the City and the Great Redwood Trail Agency will discuss the Willits Rail Trail and the larger Master Plan of the GRT. Folks are welcome to RSVP by going to https://www.eventbrite.com/e/great-redwood-trail-grt-community-workshop-willits-tickets530691541687 • Downtown Willits Signage update. Staff continues to contact Caltrans weekly requesting action on the City’s application to establish highway signage to direct motorists to downtown Willits.

Signage is to be located at the northern Highway 101 interchange and Highway 20 Park. Staff held a virtual meeting with Caltrans staff in February and is awaiting an updated project cost estimate and installation timeline.
• General Plan Land Use Element update. The Advisory Committee held their 2nd meeting on February 27th. Discussion focused on public outreach and opportunity sites (vacant and underutilized parcels) within and around the City. An in-person public Open House is planned for March 29th at the Willits City Hall Community Center, where you can learn about the project and talk with planners. There will an afternoon Open House between 11:30 and 2 PM and evening Open House between 5:30 and 8 PM. For more information on the Land Use Element Update, please visit www.willitslanduseupdate.com. There you can sign up for project updates by email, take an online community survey, submit a property owner zone change request, and learn more about Willits land use and zoning.
• Vacant Commercial Building Registration Program update. The Department identified 13 properties that meet the criteria to be included in the City’s Vacant Commercial Building Registration Program. Staff, in coordination with the Little Lake Fire District, is in the process of completing required annual inspections. Six of the properties are currently registered and inspected. Two are registered but waiting on the property management companies to schedule Community Development February 2023 | Report
2 inspections. On February 23rd, Compliance Order letters were sent to all unregistered property owners.
• The City received notification on February 15th from the State Department of Housing and Community Development (HCD) announcing the award of $371,856 in response to our grant request. Funding will be used to create a program to support the rehabilitation of owneroccupied housing within the City. Staff is currently awaiting a standard agreement from HCD, which may take up to 90-days to execute.

Staffing Items
• No items to report.

Budget Status
• No items to report.

Focus for Next Month
• Flood Emergency Response Plan
o Finalize Plan and schedule for upcoming Council Meeting • General Plan LUE Update and SOI Amendment
o Infrastructure and service needs report
o 3rd Advisory Committee Meeting
o Prepare for public meeting on March 29th
• Willits Rail with Trail Project
o Explore opportunity for additional funding with State Coastal Conservancy o Habitat Mitigation and Monitoring Plan
o Develop materials for and promote the Public Outreach Meeting to occur on March 23rd. • Recruit Senior City Planner.
• Vacant Commercial Building Registration Program.
• Airport Consultant RFQ.
• City EV Charging Station status update.
• Sidewalk Ordinance.
• Caltrans Clean California Local Grant Program Application. 1 Monthly Achievements & Activities
• Railroad Trestle Water Main Relocation Project.
o MOU for temporary construction easements are nearing completion. Plans are underway and expected to be finalized in mid-March (SHN). Anticipating construction in late spring. • West Mendocino Rehabilitation Project.
o Survey work is complete and Tall Tree Engineering is currently designing drainage improvement plans.
o Drainage Study is complete.
o Plans and specs targeted for April, with bidding to follow. • Annual Pavement Preservation Project.
o SHN has surveyed the project area and is preparing improvement plans for the 2023 Pavement Preservation Project.
• Project management for the Groundwater Resiliency Improvement Project, Phase II. o Tank Procurement is out for advertisement. Bids are due April 5th. Once the tank is on order, site improvement plans can be finalized for the grading, foundation, and pump station.

Anticipate installation of the clear well tank and site improvements in late summer. o Mitigation monitoring will begin when the project site for Phase I is accessible. o Pump Upgrades are on hold until July (to allow the area time to dry out). • Groundwater Monitoring Program.
o EBA is gathering data and preparing for the annual report due in May. • City Hall/Art Center Roof Repair.
o Construction is anticipated by in May, after skylights are received. • Solar Array Project.
o Working with the Community Development Department to update the Solar Array RFP. The RFP will be released this week.
• Traffic Study.
o Fehr & Peers has collected the necessary data for their traffic study report. The report is anticipated by the end of April.
• Grant Funding.
o Developing project scope for the 2024 Annual Pavement Preservation Project to prepare project nomination for Local Partnership grant application. o IRWM/Proposition 1 Grant Funding – LACO is preparing a quarterly report. The City supplied IRWM with all of the necessary documentation to approve reimbursement for construction phase activities. Anticipate reimbursement by June 30th.

Engineering February 2023 | Report
2 Project Updates
• Received two separate grant awards from the Highway Safety Improvement Program (HSIP) to upgrade or install traffic safety improvements on major streets throughout the City. The total award amount is $416,070. The next step will include working with a consultant to develop the two proposed projects.
• City Hall Roof replacement is anticipated in May.
• The Annual Striping Project is expected in late spring.

Staffing Items
• No items to report.

Budget Status
• No items to report.

Focus for Next Month
• Advertise Railroad Trestle Water Main Relocation Project. • Receive bids and award a contract for the Contact Tank for the Groundwater Resiliency Improvement Project.
• Advertise the West Mendocino Drainage Project.
• Support the work by SHN on the Pavement Preservation Project. • Work with consultants and agencies to identify potential mitigation sites for the Rail Trail Project. • Work on gathering the necessary data for the EBA to put together the Groundwater Annual Report.
• Work with Bartle Wells to provide them with updated CIP information for the Water & Wastewater Rate Study.
1 Monthly Achievements & Activities
• Continuing Cash Reconciliation for Fiscal Year 2020-21. • Continuing to reconcile accounts in anticipation of the Single Audit, as we meet the threshold for FY 2020-21 due to the Airport Runway Project.
• Began construction of Financial Software “Sandbox” with Springbrook. This is first step towards completing the transition from ACS.
• Fund 690 Liability Reconciliation is ongoing.
o Payroll entries have been made and are now up to date. o Continuing deconstructing the use of Fund 690 to dump expenses in the Payroll Liability Fund. o Additionally, reconciliation of accounts utilizing the Fund 690 Account (this needs to be cleared).

Project Updates
• Springbrook transition.
o Executed all necessary agreements.
o Started the development of the Chart of Accounts.
• Fiscal Year 2020-2021 Audit Continuing (Long Term Debt, Current liabilities, Fixed Assets, Compensated Absences, Form 700s and various other items submitted to auditors for review. • Submitted the Financial Transaction Report for prior year on time. • Fiscal Year 2021-2022 Audit (On hold waiting for FY 2020-21 to be completed). • Payroll entries are now current. Unfortunately, we were a year and a half behind.

Staffing Items
• Fully staffed.
• Reassigned Finance Department staff with Michelle Coleman and Adam Bland focusing on accounting tasks under the supervision of the Finance Director. Mr. Bland will assume payroll responsibilities after the transition to Springbrook. Yessica Brito and Morgan Riley are responsible for Utility Billing & Business Licenses under the guidance of the Assistant City Manager.

Budget Status
• Implementing the recently approved mid-year adjustments.

Focus for Next Month
• Process the FYs 2020-21 & 2021-22 Audits in succession with the Auditors. o SEFA Testing for FYs 2020-21 & 2021-22.

Finance February 2023 | Report
2  Expecting the need for a Single Audit for each year. o GASB 68 Reporting.
o Bank Reconciliation.
• Finance Committee.
o Measure K Committee development in progress. Applications have been sent to Council members on the Committee for their review.
• Quarterly Budget Reports.
• Completed payroll and now staff will receive budget reports to evaluate the budgets to actuals of each department.

Monthly Achievements & Activities
February 2022 February 2023
• Calls for service (CFS) 664 617
• Cases 89 77
• Arrests 45 43
• Citations 71 57
Project Updates
• Most of our time was spent dealing with weather related issues. Exchanged information with County and partner agencies on available resources and unusual events. • Participating in the weather related County Operational Area Calls.

Staffing Items
• The recruit we had at Delta College has unfortunately voluntarily withdrawn. We did contact another recruit in that same class. After informal and formal interviews, we agreed to submit the individual for backgrounds and are hopeful for her success. Our other recruit at the Santa Rosa Junior College Public Safety Academy is on course to graduate on May 24th. • We are getting applications for our vacant Dispatcher position as well as the vacant CSO spot.

We are hopeful to get viable candidates for each. We are actively recruiting for the vacant Sergeant position and are still hopeful in finding a suitable SRO candidate.

Budget Status
• No items to report.

Focus for Next Month
• Continue to look to expand on our Community Outreach. • Recruitment for Sgt., SRO, Dispatcher and CSO candidates.

Police Department February 2023 | Report
1 Monthly Achievements & Activities
• The focus for this month was to mitigate storm damage; keeping the storm drain system and drainage ditches clear, and to keep the roadways safe. The snowplow & sanding truck ran multiple times a day and often during the night to keep elevated areas and steep grades accessible to vehicle traffic. Parts had to be replaced that wore out during the unprecedented service time the equipment experienced, but it remains fully operational. • The sandbag station was deployed during all heavy rain events and is currently in place for property and structure protection to aid citizens of the surrounding community. • Installed new dog waste stations on Main Street. One at the parklet between CHASE Bank and J.D. Red House, and one at the parking lot next to Flying Dog Pizza. This was done to help reduce the amount of pet waste in the downtown area.
• Placed additional signs at the athletic fields in attempts to keep dog owners from exercising their animals on the turf.
• Conducted post storm pothole patching (this is done monthly). Seven-cubic yards of asphalt were used to patch areas throughout town. Additional material was purchased as reserves were depleted from a long winter of flooding and street maintenance after water leak repairs. • Repaired the vehicle entry gate at the Airport as snow accumulation disabled the mechanism.

Project Updates
• Planned removal of potentially hazardous trees and weight reduction along the eastern portion of Recreation Grove was postponed due to inclement weather. The contract has been extended to allow time for the saturated soil to ponding water to subside. • Ordered materials and collected bids for repair of the bleachers at the Rodeo Grounds. • Exploratory excavation was conducted on W. Mendocino Avenue and the area surrounding Brookside School to verify utility locations for planning to move forward on upgrades to the drainage system in that area.
• Refreshing the Main Street pavers with sand and treated for weeds. The project is nearly complete, with only a few more sections left to address. • Evaluated and retied Main Street trees as needed to ensure the high winds and snow did not damage them. Some varieties are beginning to show leaf buds, indicating they are waking up from dormancy.

Public Works February 2023 | Report
2 • Repairs and evaluation of the Willits Arch was delayed due to the weather but is now scheduled for March 20th. A traffic control plan was coordinated, as the project will include a closure of the inner north & southbound lanes for a few hours that morning to provide a safe work zone for the contractors.
• Disposed several large brush piles along Watershed Road. Years of accumulated down trees and bushes removed by fire crews were cleared to reduce dry fuel. The Upper Wier was cleared of silt and debris. This is done yearly to allow more accurate metering of inflow to the lake system and to keep the water way intact.
• Re-purposed the Conex unit salvaged from the County Landfill and set in place at the Public Works yard to store water system repair parts.

Staffing Items
• No items to report.

Budget Status
• No items to report.

Focus for Next Month
• Move projects forward that have been delayed due to weather. • Sign installation and storm clean up.
• Prepare parks and recreation facilities for the spring season. • Assist in drafting funding applications for storm restoration projects. • Plan for upcoming Spring/Summer projects on CIP list. • Safety training and certification opportunity for newly hired employees. 1 Monthly Achievements & Activities
• Repaired water service leak on E. San Francisco Avenue. • Repaired water service on S. Coast and Bush Streets.
• Replaced air diffusers in the South Aeration basin at Wastewater Treatment Plant (WWTP). • Completed second round of toxicity testing. The testing regime consists of one test in the first month of starting to discharge and the second part, two-months after. • Completed and submitted the annual WWTP report. The California Integrated Water Quality System is the recipient.
• Completed and submitted 2022 Biosolids Report for WWTP. The California Integrated Water Quality System is the recipient.
• Completed and submitted Volumetric Report for WWTP. The California Integrated Water Quality System is the recipient.
• Installed new mixer shaft and propeller for the Potassium Permanganate Day Tank used to oxidize iron and manganese naturally occurring in the reservoirs at Surface Water Treatment Plant (SWTP).
• Coated new clarifier weld spots and braces after completing the repairs at the SWTP. • Rewired new pump at the Northbrook Water Distribution Pump Station. • Cleaned and put on-online Filter #3 at the WTP.
• Re-routed chemical lines for soda ash and ferric chloride. • Responded to snowstorm related power issues throughout the distribution and water plant systems.
• Replaced breakers in the generator charging panel at WTP. • Worked with Willits Power for maintenance on the five generators at the Water Distribution Pump Stations.
• Cleaned and resealed all three filter feed pumps at the WTP. • Cleaned 2,000-lineal feet of sewer mainline.

Project Updates
• Reservoir Capacity: Morris 662-acre feet and Centennial 638-acre feet equates to 100-percent of full capacity (March 13th).
• February 2023 Water Usage: SWTP: 13,131,931 MG. Feb. 2022: 12,825,164 MG.

GWTP: 1,500,000 MG. Feb. 2022: 1,500,000 MG.

Totals: 14,631,931 MG. Feb. 2022: 14,325,164 MG.

Utilities February 2023 | Report
2 • Non-Potable Water Usage [Truck Fill Station]: 11,818 K/Gals. Feb. 2022: 15,176 K/Gals. • February 2023 Wastewater Treatment Plant Flows: 49,232,969 MG. • Spring Operation Plan (prepared by Tall Tree Engineering) approved by Division of Dam Safety to allow early installation of Centennial Dam boards between March 2nd and September 30th previously it was from April 1st - September 30th to capture the early Spring rainfall. • LACO surveyed Centennial Reservoir/Spillway for the Obermeyer Inflatable Dam Project. • Started the Annual Water Distribution Flushing Program. • Ordered back up (redundant) Trimble tablet and antennas for meter reading handheld.

Staffing Items
• No items to report.

Budget Status
• No items to report.

Focus for Next Month
• Install Centennial seasonal dam boards.
• Complete 2022 Cross Connection Program Backflow Testing repairs and sent out failed device letters (water) with John Graham Backflow Services.
• Replace fifty linear feet of four-inch, steel water main in the Bittenbender Pressure Zone (weather delayed).
• Replace water mainline valve on S. Main St (Wipf Construction). • Complete a photogrammetry and topographic survey for the proposed underground project (water/sewer) replacement locations of State, Madrone, Marin, North Streets, E. & W Van Lanes, and S. Magnolia Avenue.
• Continue the Water Distribution Annual Flushing Program - Main Street night flushing rescheduled for March 21st, 22nd and 23rd due to weather delays. • Finalize contract with Watson Wells to replace Variable Frequency Drive (VFD) at the WTP. • Scheduled Siemens Industry for maintenance on clarifier at WWTP (middle to end of April).

Willits City CouncilMarch 22, 2023

Willits City Council
March 22, 2023